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03-21-18 Street Tree Committee MinutesKALISPELL STREET TREE COMMISSION MEETING HELD March 21, 2018 Present: Members: Terry Richmond, Judy Rosefeld Cox, Andrea Davidson, Tony Nelson and Barb Anderson Staff: Fred Bicha, and Lisa Simmer The meeting was officially called to order at 4:04 pm by Terry Richmond. Public Comment There was no one from the public or public comment. Approve Minutes Members unanimously approved the February 2018 minutes. Current Business Arbor Day Planning Location- Woodland Park Fred distributed and reviewed copies of a draft map of the layout of Woodland Park and his preliminary thoughts on where booths, formal ceremonies, bus drop off points, lunches, backpack stations, etc., might be located. Fred did stress this was preliminary and members should not pay attention to labeled names on environmental booths because they are just placeholders. Members discussed and provided input regarding the logistics and functionality of proposed locations. Because of the current condition of the playground, Barb will encourage teachers to bring games to play during the lunch breaks which will not be near the playground. • Students and School District 45 communications Barb said she had sent out emails to the teachers, however hadn't received any replies. Fred mentioned that Bette is working on the busing with transportation. Fred said that Arbor Day funds may have to be used for the extra bus to deliver the high school student volunteers separately and early by 8:30 — 8:45, however there are adequate funds to do so. Barb will follow up with the transportation as Bette is in Italy. Barb will send the map to the teachers ahead of time. Fred suggested that environmental stations not get the map ahead of time, so that they do not go set up booths and neglect to check in. It was noted that there will not be as many 3rd graders this year, which will make it easier on finding booths. • Environmental Booths Tony gave a report on the status of the booths, noting there are nine confirmed and two maybes. Tony mentioned booths he has not had confirmed yet and members provided input on other organizations to try. Tony listed the confirmed booths as: Flathead Electric, FHS Wood Shop, Wise Vegetation, APHIS, Flathead Land Trust, Flathead National Forest, Invasive Species, DNRC Forestry, Montana Nursery and Landscape Association, and Valley Recycling. Tony listed the maybes as: Kari Gabriel with Raptors and Flathead Conservation District. Fred said he'd like 16 booths to allow for appropriate breaks for booth hosts. • Volunteers Fred said that Park Side Credit Union anticipates sending a couple of people. Judy said she had put it out to the garden club, however hasn't received much response. Fred said he will try to find a smaller project in case garden club members want to do something. • Sponsorships/Fundraising Terry told the group that sponsorships are going quite well. Terry said to date $3450.00 has been received and he is anticipating receipt of a couple more sponsorships. Terry said he feels that sponsorships will end up being close to $4,000 and there is an additional $750 Arbor Day grant. • Logistics Barb asked if Dave was still helping Vic with logistics and asked for Dave's phone number so that Vik and Dave could talk and plan. Fred said regarding the logistics, now is the time to put together a list of what each person needs and email it to him and he will in turn send it to Dave and Vik Fred said this is things such as plates and napkins, tarps, etc. Fred also mentioned that Dave got the tree seedlings in the past and wondered if Rick would be able to get them this year. Tony said he'd check with Rick on the seedlings. Fred suggested that more meetings will be needed in the next month to hammer out details. • Lunch/Food Fred noted that Costco pizza had been decided on and Andrea should put together a list of additional items she will need such as coffee, etc. Terry suggested asking Costco to donate the pizza and said he will stop in and ask them. • Community Outreach - Judy Judy told Fred he needed to schedule a meeting with Maggie of Kalispell Brewery to brainstorm a plan to promote Arbor Day. Fred said because this is a brand new idea, he is open to discussing any type of promotion Maggie might be interested in. • T-shirts - Fred Fred said he will be placing the t-shirt order. • Media — Fred Fred informed members that KPR staff will start doing social media posts in April. Fred said he has invited the first lady of Montana and doubts she will come, however the invite has been extended. Fred said he will have Chad invite the Mayor. Barb suggested Maggie Voison be invited if anyone happens to know her. Miscellaneous Business Program Development Grant. Fred gave a briefing on the program development grant. Fred explained that one component of the grant is to utilize grant funding to offset the 50150 share cost to the homeowner with a onetime $75 owner cost. Lisa and Fred explained that the grant looked to targeting areas that were identified in the partial inventory update as lacking tree canopy and which also might be lower income areas. Fred explained he would like the board to canvas the neighborhood with 50150 cost share flyers in the next month to promote this one time opportunity. Fred said that the grant proposal also includes a radio spot. Members pinpointed April 191' at 6 pm to canvas neighborhoods, according to maps provided by Fred. Fred informed members that 50150 one time grant cost brochures were mailed out today to all residents who recently had a tree cut down. Lisa asked that members track their volunteer hours specifically related to this grant as the hours count as in -kind. Farmer's Market Booth Fred asked members to discuss their Farmer's Market booth plan and determine how often they wanted to have the booth. After discussion members determined that they would host a booth a few times; possibly two or three times at the beginning of the season, starting May 5I'. Barb said her and Vik will be able to help on the 5'. Mi -.cell an ern s Fred informed board members that Dusty had given his two weeks' notice and was returning to the private sector. Fred said he wants to postpone the small tree pruning workshop for the time being. Fred mentioned that one of the boards projects for this year was to work with FVCC to promote trees on their campus and possibly them obtaining the Tree Campus USA certification. Fred explained to date that he has not gotten much interest from his contacts at the college. Fred suggested if members know anyone they could contact at the college it may help to reach out to someone in a higher position. Judy suggested talking to Colleen Unterreiner, the FVCC Foundation Director as she might be an avenue. Tree City USA Members briefly discussed and explained for new members the Tree City USA and Arbor Day proclamation presentation to council that will take place on April 16, 7:00 pm. The group decided to meet on April 4I' at 4:00 pm at Woodland Park to walk the site There was no other business and the meeting adjourned at 5:00 pm. Approved unanimously at the April 11, 2018 meeting.