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10-30-08 Site Review MinutesSITE DEVELOPMENT REVIEW COMMITTEE SUMMARY Thursday, October 30, 2008 Lower Level Main Conference Room 201 First Avenue East ATTENDING: Charlie Johnson, Construction Manager Frank Castles, Asst City Engineer Sean Conrad, Senior Planner Tom Jentz, Planning & Bldg Director Chad Fincher, Parks Superintendent Paul Burnham, Engineer Nicole Johnson, Planner II Dan Diehl, Acting Fire Chief P.J. Sorensen, Chairman Michelle Anderson, Recording Secretary Guests: Hubert Turner and James Freyholtz, MDT Hear the Public: No one wished to speak. Performance Bond Reminders: Johnson again noted the Westwood Park bond is coming due and there is still the issue of the metes & bounds easements. Bill Rice of Denman Construction will contact Jim Burton of Jackola who has prepared the COS that includes the easements and that COS will be coming to the city soon. Diehl said the Fire Department's issues have been addressed and Fincher said the agreement for the trees and landscaping still needs to be worked out. There was discussion regarding putting a lien on the deed to ensure that the developer/homeowner would be responsible for installing the landscaping and trees before the property could be transferred and the Certificate of Occupancy issued. A lien release process would still need to be developed. Johnson said they are still working through the issues with Diamond Ridge Estates whose bond is also expiring soon. OLD BUSINESS: Willow Creek Redesign: Turner provided another drawing of the proposed redesign of Willow Creek. Basically this new design provides an 80 foot R/W around the entire subdivision; would have the T intersection on the east access to Foys Lake Road; and 12 lots on the west access would have driveways onto the major road. In addition, a roundabout would be constructed at the north end of the subdivision where the 2 major roads connect and continue up to Highway 2. The R/W reserved for the roundabout is the same as the roundabout at the high school. Jentz noted that a few of the lots will actually be able to access an alley but the lot closest to Foys Lake Road will be problematic and may have to be eliminated. Public Works, Fire, and the Parks Department did not have any objections to the new design. Jentz said a preliminary review is scheduled with the planning board on November 12th Lamplighter Mental Health Center Building Addition: Sorensen reviewed an addition/enclosed patio at the Lamplighter facility for the committee. There was discussion regarding drainage problems in that area and Diehl noted it should be constructed of non- combustible materials. NEW BUSINESS: None. PLANNING OFFICE ITEMS: Flathead County Referral: Conrad reviewed a referral from the Flathead County Planning Office for a 2 lot subdivision near the intersection of Highway 2 E and East Reserve in Evergreen. The committee agreed the city should recommend sidewalks and that additional R/W be dedicated on Reserve Drive. Marquardt Surveying 2 Lot Commercial Subdivision Pre -Application Meeting: Conrad reported he will be meeting with Marquardt Surveying regarding a 2 lot commercial subdivision located in southern Kalispell on 3rd Avenue East. The committee had major concerns regarding access for the 2 lots because the property appears to be landlocked and suggested perhaps a coordinated access/easement to the south. Diehl noted the fire flow and a 450 foot turnaround need to be discussed with the developer. Mandatory Certificate of Occupancy Program: Jentz is working on a draft memo regarding the implementation of a mandatory certificate of occupancy program to be forwarded to the city council for their consideration. Jentz said the memo includes several options to enforce the program such as not issuing a water meter until the C of O has been obtained; placing a lien on the property at the time the building permit is issued or requiring a $500.00 - $1,000.00 deposit that would not be refunded until the C of O is issued. Further discussion was held and Jentz asked the committee to review a draft of the memo and provide him with their comments for the final memo to council. OTHER REPORTS: None. Nicole Johnson announced to the Committee that she resigned this week due to health issues. She said the Site Review meetings were one of the highlights of her week and she will miss working with everyone. The committee said she would be missed and wished her well. The meeting was adjourned at 11:10 a.m.