04. Public WorksFund No.
1.000
Public Works Administration
$
31,392
1.000
Central Garage
$
514,666
2500
Special Street Maintenance
$
11850,893
2420
Gas Tax
$
567,700
2400
Light Maintenance
$
2481530
2401.
Decorative Light
$
41548
4290
Sidewalk & Curb Construction
$
50,000
5210
water Fund
$
41P2,248
5310
Sewer Operating/Wastewater Treatment
$
13,609,556
5349
Storm Sewer
$
1.15155536
5510
Solid waste
$
1,0801750
$ 237475,819
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PUBLIC WORKS,, ADMINISTRATION
FUND: GENERAL 1000-410-430100
EXPENDITURE SUMMARY
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
Personal Services $138,765
$157,997
$148,973
$26,542
Materials & Services $14,348
$193075
$21,025
$4,850
Capital Outlay $0
$o
$0
$0
$153,113
$177,072
$169,998
$31,392
PROGRAM DESCRIPTION
The responsibility of the Public Works Administration/Engineering Department is the design, construction, maintenance and
administration of the City's infrastructure. These areas include streets, curbs, sidewalks, traffic signals, signage, water
production and distribution, storm water drainage, sewage collection, wastewater treatment and equipment maintenance.
PY 09 BUDGET HIGHLIGHTS
Line Item Detail : Public Works
110 Personal Services - Reduced 1.6 FTE
Moved the Construction Manager salary out of the Public Works Administration Fund, and redistributed a portion of other
salaries that were previously budgeted in the Public Works Administration fund to funds that better reflect where time is
actually spent.
215 Computer Supplies & Support - $500
Software licenses (Arcview, AutoCAD), upgrades and other computer related instructions
FY08 ACCOMPLISHMENTS
Provided administrative and support services for management of Water, Sewer Collection, Storm Drainage, Wastewater
Treatment, Solid Waste enterprise funds, Street Maintenance, equipment maintenance and supporting administrative and
engineering assistance to all other General Fund departments of the City.
• Currently in the process of filing a multi -sheet Certificate of Survey which documents a consolidation of PLSS related
aspects of mapping surveys conducted since 1993. This will be submitted to the State GCDB (Geographic Coordinate Database)
to serve as a basis for improving the accuracy of the GIS Parcel layers for Flathead County.
• Linked assessment database to GIS and to County data.
■ Submitted 3.2 million dollars in assessments to the County for tax bills.
89
PUBLIC WORKS - ADMINISTRATION
RIND: GENERAL 1000-410-430100
Personal Services:
110 Salaries and payroll costs
153 Health Insurance
155 Retirement
Total Personal Services
Materials & Services:
210
Office Supplies
213
Small Office Equipment
215
Computer Supplies & Support
216
Computer Equipment
229
Other Supplies
241
Consumable Tools
331
Publication
335
Membership & Dues
345
Telephone & Communications
354
Contract Services (parking permits)
362
Equipment Maintenance
373
School & Travel
Subtotal
FTE'S
ACTUAL
FY06/07
BUDGET
FY07/08
ACTUAL
FY07/08
BUDGET
FY08/09
1.9
1.9
1.9
0.3
$112,463
$128,014
$1193703
$21,854
$19,365
$21,880
$213879
$3,261
$6,937
$8,103
$7,391
$1,427
$138,765
$157,997
$148,973
$26,542
$2,108
$2,100
$3,080
$500
$827
$2,000
$5,480
$250
$21)017
$2,500
$390
$500
$1,1.15
$3,225
$2,396
$750
$1,592
$13750
$2,198
$250
$374
$500
$274
$250
$1,014
$1,000
$255
$300
$856
$1,200
$1,224
$400
$775
$1,000
$1,132
$1,000
$938
$1,000
$1,872
$150
$0
$600
$21
$0
$25732
$2,200
$21)703
$500
$141348 $19,075 $21,025 $4,850
TOTAL $153,113 $177,072 $169,998 $31,392
PUBLIC WORKS -CENTRAL GARAGE
FUND: GENERAL 1000-410-431330
EXPENDITURE SUMMARY
Amend
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
Personal Services $153,050
$182,419
$183,462
$211,066
Maintenance & Operations $241,322
$296,950
$305,235
$303,600
Capital Outlay $11,680
$0
$0
$0
$4061,052
$479,369
$488,697
$514,666
PROGRAM DESCRIPTION
The Central Garage is responsible for maintaining all city vehicles and equipment in a safe and dependable condition at the
lowest cost per mile, or hour, with the least inconvenience to each department. An extensive record keeping system for repairs
and maintenance is maintained, and recommendations are provided to insure the City is receiving cost effective use of vehicles
and equipment.
FY 09 BUDGET HIGHLIGHTS
Line Item Detail: CENTRAL GARAGE
218 Equipment (Trion Capital) -- $1,750
$850 - Lathe/Milling Machine Combo
$900 - 1,000 lb Transmission tack
231. Gas & Oil - $150,000
Increased to reflect actual costs.
FY 08 ACCOMPLISHMENTS
• Provided passenger vehicle and equipment repair and maintenance services for 192 equipment items for emergency
services, park maintenance, street maintenance, water, sewer, wastewater treatment, and construction, in 14 City General
Fund Departments and Enterprise Fund Operating Divisions, a total of 832 repair orders.
• Attended the fire mechanic school in Salem, Oregon.
• Purchased new TIG aluminum welder.
• Replaced engine and transmission in Police vehicle with parts removed from wrecked police cars, saving approximately $5200.
9
PUBLIC WORKS -CENTRAL GARAGE
FUND: GENERAL 1000-410-431330
Personal Services: FTE'S
110
Salaries and payroll costs (amended)
121
Overtime
153
Health Insurance
155
Retirement
Total Personal Services
Maintenance & Operations:
210
Office Supplies
215
Computer Supplies & Support
218
Equipment (Non Capital)
221
Safety Equip & Supplies
229
Other Supplies
231
Gas and Oil (amended)
232
Motor Vehicle Parts
233
Tires
238
Filters
241
Consumable Tools
322
Boobs
341
Electricity
342
'Water
344
Natural Gas
354
Contract Services -repairs
362
Equipment Maint & radios
366
Building Maint
373
School & Travel
388
Medical Services
Total M&O
Capital Outlay
920
Capital Outlay -Buildings
Total Capital Outlay
TOTAL BUDGET
EXPENDITURE DETAIL
ACTUAL
FY06/07
Amend
BUDGET
FY07/08
ACTUAL
FY07/08
BUDGET
FY08/09
3
3
3
3
$119,520
$141,263
$1421419
$166,906
$395
$1,500
$1,373
$1,500
$261,048
$31,035
$311)035
$321)608
$7,087
$81621
$8,635
$1.0,052
$1535050
$182,419
$183,462
$211,066
$495
$550
$300
$300
$4,378
$2,000
$11,644
$500
$2,367
$500
$45
$1,750
$357
$375
$4
$100
$25,492
$3,200
$3,580
$2,500
$109,293
$138,000
$1447100
$150,000
$43,719
$64,000
$68,287
$62,000
$25,224
$28,000
$30,054
$29,000
$2,727
$4,300
$4,118
$41000
$33315
$1,500
$643
$800
$371
$300
$0
$150
$1,676
$2,000
$1,588
$1,800
$99
$100
$81
$100
$%410
$1200
$89797
$10,000
$31,153
$35,000
$38,993
$381,000
$208
$1,250
$77
$250
$420
$500
$17729
$500
$3,403
$3,000
$860
$1,500
$215
$375
$335
$350
$241,322
$296,950
$305,235
$303,600
$11,6s0
$0
$0
$0
$115680
$0
$0
$0
$406,052
$479,369
$488,697
$5141-666
92
SPECIAL STREET MAINTENANCE
FUND: 2500-421-430240
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASK
10100
CASH: Operating
10107
Cash, Designated Equip. Replacement*
10108
Cash, Designated S & C repair
10109
Cash, Designated Pavement. Replacement
Total Cash
REVENUE
343011
Sidewalk repair penalty
343012
Public Works Charges
331050
MDOT Grant -Transportation Plan
363010
Maintenance Assessments
363040
Penalty & Interest
365000
Donations - Round up for safety, etc.
381050
Lease/INTERNAL LOAN-5year
371010
Investment
Total Revenue
Total Available
EXPENDITURES
Street Department/TSS
Capital Equip. Replacement*
Pavement Replacement program (amended)
S. & C Repair funds
Total Expenditures
ENDING CASH
10100
Cash, OPERATING
10107
Cash, Designated Equip. Replacement*
10108
Cash, Designated S & C repair
10109
Cash, Designated Pavement Replacement
Total Cash
* Adding $35,000 per year to equipment replacement
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
$556,056
$605,207
$605,207
$606,238
$603,855
$681992
$68,992
$99,367
$o
$33,132
$33,132
$37,337
$0
$0
$0
$140,000
$616,911
$707,331
$707,331
$882,942
$331)132
$0
$4,205
$0
$7,950
$1,000
$203566
$2,000
$601)000
$15,Ooo
$15100
$0
$1,143,459
$13,260,000
$1,3 72,578
$136211485
$61)072
$5,000
$53591
$5,000
$8,508
$o
$175
$o
$809000
($20,000)
($16,000)
($16,000)
$24,619
$15,000
$24,951
$12,000
$11363,740
$1,276,000
$1,427,066
$1,624,485
$1,98051
$13983,331
$2,134,397
$2,507,427
$1,246,457
$11)246,830
$11246,830
$1,323,306
$26,863
$4,625
$4,625
$70,250
$o
$0
$0
$4205,000
$0
$0
$0
$37,337
$15273,320
$1,251,455
$1,251,455
$11850,893
$605,207
$484,377
$6061238
$592,417
$68,992
$99,367
$991367
$645117
$33,132
$33,132
$37,337
$0
$0
$115,000
$140,000
$0
$707,331
$731,876
$882,942
$656,534
Pro posed rates 2008-2009 +10%
vacant land .01222 90% non residentia .01803
residential .01222 100% commercial .01900
93
SPECIAL STREET MAINTENANCE
FUND: 2500-421-430240
EXPENDITURE SUMMARY
amended
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
Personal Services
$677,709
$767,188
$728,751
$865,961
Materials and Services
$299,096
$344,827
$330,983
$418,244
Debt Service
$39,845
$59,355
$42,879
$191)101
Capital Outlay
$2291)807
$16300
$144,217
$20,000
Pavement Replacement Funds
$0
$1401000
$0
$420,000
Equipment Replacement Funds
$261863
$7,500
$4,625
$701250
Sidewalk & Curb Repair Funds
$o
$33,132
$0
$37,337
$1,2731320
$1,515,002
$1,251,455
$1,850,893
PROGRAM ICESCRIPTION
Special Street Maintenance funds will be primarily used for street sweeping, flushing, leaf pick-up, sanding,
deicing, snow plowing and snow removal. The overall goal is to maintain all city streets in a clean, safe and
drivable condition during all seasons.
The Special Street Maintenance funds also supports Traffic Signs & Signals. Traffic Signs & Signals is
responsible for determining proper sign location, maintenance of signs, striping of crosswalks and streets,
maintenance of traffic signals and placement of emergency signage where needed to provide the safe and
orderly passage of vehicles and pedestrians in the City of Kalispell. This division supports the Police
Department for emergency traffic control and street blockage for parades and other unique events.
FY 09 BUDGET HIGHLIGHTS
Line Item Detail; Street Division
110 Personal Services - Increased .30 FTE
Moved the Construction Manager salary out of the Public Works Administration Fund, and redistributed a portion of other
salaries that were previously budgeted in the Public Works Administration fund to funds that better reflect where time is
actually spent. No new FTE's were added.
218 Equipment (Non Capital) - $2,000
$1,500 - Air Compressor
$500 -- Misc Replacements
94
SPECIAL STREET MAINTENANCE
FUND: 2500-421-430240
FY 09 BUDGET HIGHLIGHTS
Dine Item Detail Cont.: Street Division
231 Gas & ail - $40,000
Increased $19,000 to reflect actual costs.
355 Contract Services - Transportation Traffic Reviews - $10,000
Adoption of transportation impact fees will likely increase the need for supplemental transportation engineering analysis
services. These supplemental services will be necessary to review alternate data submitted by developers to support
their requests for lower impact fees.
357 Rate Study - $221,500
The Kalispell system of street assessments has never been analyzed to the depth and degree that is common with municipal
utilities. With the adoption of impact fees for growth -related improvement projects, a thorough review of the assessment
system methodology is required to ensure consistent and correct financial practices are in place in all areas of City
infrastructure operation and maintenance. This will further ensure that an adequate and fair rate structure is developed.
358 Impact Fee Study - Carryover $15,703
Senate Bill 185 was passed into law by the Montana legislature in CY 2005. This new law allowed Cities to establish and collect
impact fees related to the cost of supplying municipal services necessary to support growth. The City engaged a qualified
consultant to help develop a wide range of impact fees for utilities, police, Hire, parks, and transportation. The development of
transportation impact fees has proven to be extremely time consuming. The IFAC eventually recommended a fee structure
that was reviewed by City Council and then returned to the IFAC for additional analysis of alternatives.
362 Equipment Maintenance Parts - $17,000
Increase of $5,000 to reline (2) truck beds (steel). Includes funds for tire chains and cutting edges for the graders
and loaders, and brooms for the sweepers.
Capital Outlay:
935 Pavement Maintenance funds - Carryover $140,000, New Appropriation $280,000
CASB 34 rules now require accounting for the value of public infrastructure so that adequate steps may be taken to ensure the
on going costs of operation, maintenance and replacement of these facilities may be adequately budgeted. The FY 2007/08
budget included a 10% rate increase that is reflected in this line item. The funds derived are reserved solely for pavement
maintenance and replacement of existing streets. Costs to replace existing pavements and street reconstruction are now
clearly separate from those related to growth -related costs funded by impact fees.
940 Machinery & Equipment - $15,000
$14,000 - (20%) Skid Steer Loader w/Attachments (costs shared w/Sewer/Storm, dater, Solid Waste - Total Cost $70,000)
$1,000 - Hydraulic Fluid Changer (cost shared w/Solid Wste, Sewer, Water, WNW - Total Cost $5,000)
95
SPECIAL STREET MAINTENANCE
FUND: 2500-421-430240
FY 09 BUDGET HIGHLIGHTS-con't.
Line Item Detail Cont,: Street Division
Capital Replacement Funds:
940 Machinery & Equipment - $65,000
$651-000 -- Single Axle Dump Truck/V Plow/Sander
Debt Service
610 $16,868 Principal lint. payment to Montana Board of Investments and an internal loan.
$10,817 Single Axle Snowplow & Sander Truck - final payment of 5 year debt schedule.
$ 6,051 Lean -To Structure - final payment of 5 year debt service.
944 Vehicles - $5,250
$5,250 - (25%) Midsize 4 WD Pickup (cost shared w/Sewer, Storm, Water. - Total Cost $21,000
FY 08 ACCOMPLISHMENTS
Street Division
• Street Division maintained 133.45 miles of streets and alleys.
Experienced several personnel changes with in-house transfers, retirement, and incomplete probation.
Hired five new employees last fall making winter operations challenging.
• Paved ten alleys - 8 on the west side and 2 on the east side.
• Paved the walkway on the bridge at Woodland Park.
Removed and replaced the guard rail on Mission Street.
• Installed a drainage system on West Oregon Street off of 8th Avenue WN.
Continue to utilize the Pavement Management Program for scheduling yearly street improvements.
Crack sealed 30 blocks of City streets.
400 Cubic yards of sweeping were removed from City Streets.
40 Prepped and patched water main and service line cut outs.
3,000 Cubic yards of leaves were removed from City streets and were composted.
• Swept and crack sealed the taxiway at the City Airport.
Built a gravel approach for fuel deliveries at the City Airport.
Equipment purchases included two new sanders, a tractor with flail mower, a new plate compactor,
used asphalt paver, and three new rollup tarps for the dump trucks.
Assisted with the move and completed miscellaneous maintenance/repair projects at the New City
Hall location.
Completed the 60' x 60' storage building at the City Shop complex.
a
SPECIAL STREET MAINTENANCE
FUND: 2500-421-430240
FY 09 BUDGET HIGHLIGHTS-con't.
Line Item Detail: Traffic Signs & Signals
110 Personnel Services - includes an additional .50 FTE
.5 FTE -- this is a full time position with the salary being split between TSS and Light Maintenance,
218 Equipment (Non Capital) - $3,850
$250.00 - Fiberglass Ladder
$500 - Chain Saw
$1,000 - Pole Saw w/Attachments
$850 - Power Pipe Threading Equipment (costs shared wlwater - Total Cost $1,700)
$1,000 - Band Saw
$250.00 - 24" Aluminum Pipe Wrenches
610/620 Debt Service-$2,179 Principal, $47 Interest
GMC 3/4 Ton Pickupµ final year of 5 year debt schedule.
940 Machinery & Equipment - $5,000
Portable Cement Mixer (113 cubic yard)
FY oS ACCOMPLISHMENTS
Traffic Signs & Signals
Replaced all pedestrian heads with LEDs (light emitting diodes) on the City's traffic signal system.
to Installed a video camera for traffic detection on the traffic signal located at Three Mile Drive & North Meridian.
Completed thermoplastic on City crosswalks -7% tons thermoplastic was used.
Painted yellow curbs City wide.
Assisted with the gas leak on North Meridian Road at Michaels West.
Installed new poles and breakaways in Glacier Commons and Empire Estates.
Worked with local schools in developing a Safe Routes to School Program.
• Repaired, replaced, and installed numerous street signs throughout the City.
Fabricated and installed new parking signs for the New City Hail Parking lots.
: Maintained luminaries for streetscape lights, decorative lights, alley lights, and airport lighting.
Signed and barricaded for all major parades, city repairs and emergencies.
k Eliminated all sight obstructions of City street signs.
97
SPECIAL STREET MAINTENANCE
FUND: 2500-421-030240
EXPENDITURE DETAIL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
STREET DIVISION
Personal Services: FTE's
11.20
11.45
11.45
1.2.00
110
Salaries and payroll costs
$426,781
$467,271
$4675260
$531,660
121
Overtime
$15,639
$22,000
$19,716
$24,000
153
Health Insurance
$91,793
$122,038
$76,355
$101,095
155
Retirement
$26,074
$281755
$2%027
$325695
Total Personal Services
$5601)287
$6403,064
$592,358
$68%450
Materials and Services:
213
Small Office Equipment
$0
$2,000
$3,484
$1,000
216
Computer Equipment/supplies
$13154
$1,846
$1,389
$11)850
218
Equipment (Non Capital)
$1,140
$3,600
$1,379
$21X0
221
Safety Equipment
$1,163
$900
$647
$1,000
224
Janitorial supplies
$298
$400
$728
$400
229
Other Supplies
$725
$1,200
$1,151
$1,200
231
Gas & Oil
$22,780
$21,000
$33,470
$40,000
241
Consumable tools
$1,022
$1,200
$17895
$2,000
341
Electric
$339
$850
$479
$800
342
Water
$68
$100
$81
$150
345
Telephone
$978
$950
$1,202
$15200
354
Contract Services
$81386
$23,000
$6,774
$23,000
355
Contract Services - Transportation Traffic Reviews
$12,541.
$0
$0
$10,000
357
Rate Study 09
$0
$0
$0
$225500
358
Impact Fee Study
$4,101
$155703
$0
$151)703
362
Equipment Maint. Parts/supplies
$111231
$12,000
$145241
$17,000
366
Building Maint.
$1,617
$1,500
$1,022
$1,500
369
Radio Maintenance
$490
$500
$0
$500
373
School & Travel
$1,698
$2,000
$2,944
$3,500
388
Medical services/drug test
$881
$800
$15089
$900
510
Liability Insurance
$20,729
$20,500
$20,388
$22,000
512
Uninsured Loss -deductible
$2,060
$3,800
$15,539
$5,000
521
Central Garage Transfer
$65,000
$65,000
$651M0
$63,000
522
Administrative Transfer
$385203
$41,710
$415708
$51,193
528
Data Processing Transfer
$5,094
$7,318
$71)318
$101,898
Subtotal M & O
$201,698
$227,877
$221,928
$298,294
con't.
98
SPECIAL STREET MAINTENANCE
FUND: 2500-421-430240
EXPENDITURE DETAIL-con't.
610/620 Debt Service-Principal/Interest
Capital Outlay:
920 Building (Carryover)
933 Transportation Plan Update
940 Machinery & Equipment
Subtotal capital outlay
935 Pavement Maintenance funds (amended '08)
430245 Replacement Funds:
940 Machinery & Equipment
944 Vehicles
Subtotal Replacement
430248 Sidewalk & Curb Repair funds
354 contract services (carryover)
TOTAL STREET DIVISION
TRAFFIC SIGN & SIGNALS
Personal Services: FTE's
110 Salaries
121 Overtime
153 Health Insurance
155 Retirement
Total Personal Services
Maintenance & Operations:
216 Computer Equipment & Software
218 Equipment (Non Capital)
221 Safety Equip & Supplies
224 Janitorial Supplies
ACTUAL
FY06/07
BUDGET
FY07/08
ACTUAL
FY07/08
BUDGET
FY08/09
$35,247
$54,815
$38,355
$16,868
$99,307
$100,000
$95,915
$0
$130,500
$45,000
$251500
$0
$15,000
$229,807
$145,000
$1215415
$15,000
$1401000
$o
$420,000
$26,863
$71500
$4,625
$65,000
$5,250
$26,863
$7,500
$49625
$705250
$331>132
$0
$37,337
$1,053,902
$12248,388
$978,681
$1,547,199
2.0
2.0
2.0
1.00
$90,618
$92,795
$110,887
$141,208
$8,076
$8,000
$7,252
$800
$12,906
$18,912
$11,185
$18,722
$5,822
$71417
$7,069
$8,581
$117,422
$1279124
$136,393
$176,510
$ l ,500
$165
$3,000
$9,723 $35000
$0
$3,850
$103 $550
$238
$550
$891 $600
$655
$600
con't.
99
SPECIAL STREET MAINTENANCE
FUND: 2500-421-430240
EXPENDITURE DETAIL-con't.
Maintenance & Operations: Cont.
229
Other Supplies
241
Consumable Tools
242
Street Signs
243
Traffic Signals
245
Barricade Materials
341
Electricity
345
Tele. & Communications
354
Contract Services
362
Equipment Maintenance Parts
366
Building Maintenance
369
Radio Maintenance
373
School & Travel
428
Paint Materials
510
Liability Insurance
512
Uninsured Loss -deductible
532
Office Rent
Subtotal M & 0
Debt Service: TSS
610/620
Debt IPrincipalllnterest
Subtotal Debt Service
Capital Outlay:
940
Machinery & Equipment
Subtotal capital outlay
Total Traffic Sign & Signals
Grand Total - Street & Signs
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
$1,365
$850
$631
$850
$1,322
$1,300
$1,095
$2,000
$29,908
$30,000
$21,282
$32,000
$14,047
$121)000
$7,775
$ 10,000
$249
$2,500
$21974
$2,500
$103P058
$9,600
$10,309
$10,000
$719
$750
$693
$800
$8,293
$179000
$16,1 18
$17,000
$13752
$11400
$1,724
$1,400
$11575
$4,000
$4,994
$ I,000
$0
$250
$65
$250
$3,059
$2,500
$13049
$3,500
$11,398
$20,000
$51X5
$20,000
$2,936
$3,500
$3,331
$3,500
$0
$ I,000
$25,382
$2,500
$0
$4,650
$4,650
$4,650
$97,398
$116,950
$10%055
$11 %950
$4,598
$4,540
$4,524
$21,233
$4,598
$4,540
$45524
$2,233
$0
$ l 81000
$22,802
$5,000
$0
$18,000
$22,802
$5,000
$219,418
$266,614
$272,774
$3031Y693
$1,273,320
$1,5159002
$1,251,455
$198501,893
100
GAS TAX
FUND: 2420-421-430240
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 CASH
REVENUE
335040 Gas Tax Apportionment
343012 Public works charges
371010 Interest
Total Revenue
TOTAL AVAILABLE
EXPENDITURES
Street Department
ENDING CASH
CASH
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
$250,884 $397,656 $397,656 $413,225
$324,774
$750
$16,768
$3247774
$0
$12,000
$3421,226
$0
$14,643
$354,677
$0
$6,000
$3425292
$336,774
$356,869
$360,677
$593,176
$734,430
$754,525
$773,902
$195,520
$540,300
$341,300
$567,700
$397,656
$1945130
$413,225
$2065202
Section 15-70-101 MCA requires the State t❑ allocate gas tax revenues to cities, towns
and counties. One-half of the city's allocation is based on population and one-half on
street and alley mileage. The funds may be used for construction, reconstruction,
maintenance and repair of streets, right of ways and alleys. The funds cannot be spent
for equipment purchases.
101
GAS TAX
FUND: 2420-421-430240
Materials and Services
Capital Outlay
EXPENDITURE SUMMARY
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
$1411)038 $470,300 $284,762 $493,800
$545482 $70,000 $56,538 $73,900
$195,520 $540,300 $3411,300 $567,700
PROGRAM DESCRIPTION
Funds received from Gas Tax will be used to support the street and alley maintenance/construction program.
This program is accomplished by prioritizing construction and maintenance projects through the use of the
pavement management information system.
PY 09 BUDGET HIGHLIGHTS
Line Item Detail:
354 Contract Services - $50,000 Striping City streets
360 Contract Labor/Maintenance - $17,000 Snow removal or construction support.
368 Overlay & Chipseals - $300,000 Carryover $150,0001 New Appropriation $150,000
956 Sidewalk Replacement - Carryover $13,900 .New Appropriation $35,000
$48,900 - (includes carryover) To be used for a matching program to assist homeowners with replacing bad sidewalks.
957 Ailey Paving - $25,000
Pave approximately 10 alleys a year and overlay existing alleys with remaining funds.
FY 08 ACCOMPLISHMENTS
50150 Sidewalk Replacement Program - A total of 22 residents participated in the program, replacing 4 112 blocks.
Handicapped Ramp Upgrades - A total of 6 hazardous handicapped ramps were replaced and upgraded to current Standards.
• Striped approximately 2,287 linear ft of City streets and 4,486 sq ft of pavement markings.
* Overlayed 1.4 miles of City streets.
Submitted the information to the MDT for the Urban Highway Preservation Program for the Meridian Road Project.
102
GAS TAX
FUND: 2420-421-430240
EXPENDITURE DETAIL
430240
Materials and Services -Streets
231
Gas & Oil
344
Natural Gas
354
Contract Services -striping
360
Contract Services/Maintenance
368
Overlays & Chipseals
369
Radio Maintenance
452
Gravel
453
Materials -Contract Preparation
471
De-Icer/Road Gil
472
Asphalt
473
Crack Sealing Material
533
Equipment Rental
Total Materials & Services Streets
Capital Outlay
935
Roadway reconstruction-Sth Ave. E.N.
430234
Sidewalks 1 Alleys:
956
Sidewalk Construction
957
Alley Paving
Total Capital
Total
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
$25423
$27,500
$24,127
$35,000
$51)231.
$5,500
$21095
$5,500
$381,702
$40,000
$41,301
$50,000
$3,055
$17,000
$1,095
$17,000
$385
$300,000
$1491739
$300,000
$0
$300
$0
$300
$437
$4,000
$1,451
$4,000
$0
$5,000
$0
$5,000
$34,973
$38,000
$26,690
$389000
$181>874
$25,000
$337272
$301)000
$%778
$5,000
$41992
$71500
$4,180
$3,000
$0
$1,500
$141,038
$470,300
$2841,762
$4931800
$3,760
$0
$o
$0
$245457 WOO $36,549 $485900
$26,265 $255000 $19,989 $25,000
$54,482 $70,000 $561538 $73,900
$195,520 $540,300 $341,300 $567,700
103
LIGHT MAINTENANCE
FUND: 2400-410-430263
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 CASH:
REVENUES
363010 Maintenance Assessments
363040 Penalty & Interest
Loan repayment between funds
383010 Operating Transfer from 2401
TOTAL AVAILABLE
EXPENDITURES
Street Lighting
ENDING CASH
10100 CASH:
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
$89,193 $1177435 $1171435 $1213367
$19%002
$15113
$200,000
$1,000
$204,906
$867
($15,000)
$217,860
$1,000
$0
$4,548
$2001115
$201,000
$190,773
$223,408
$289,308
$318,435
$308,208
$344,775
$171,873
$1913245
$186,841
$2489530
$117,435
$127,190
$121,367
$96,245
104
LIGHT MAINTENANCE
FUND: 2400-410-430263
EXPENDITURE SUMMARY
F�
ACTUAL
. . .. ... ... ..................
BUDGET
T�
ACTUAL
BUDGET
FY06/07
FY07/08�j
FY07/08
FY08/09
Personal Services $5,863
$61,872
$6,529
$34,623
Materials and Services $150,223
$182,613
$177,579
$197,507
Debt Service $15,787
$1,760
$25733
$165400
$171,873
$191,245
$186,841
$248,530
PROGRAM DESCRIPTION
The Street Lighting District is provided to improve visibility during darkness and to promote safe and efficient use of
street facilities. This is accomplished by reducing pedestrian accidents at night, by reducing vandalism, and by reducing
other crimes.
Budget provides for payment of electricity for City street lights.
The Decorative Light Maintenance Assessment was eliminated. Decorative Light expenses were
absorbed into the Light Maintenance Fund.
FY 09 BUDGE' HIGHLIGHTS
Line Item Detail:
110 Personnel Services - Includes an additional .5 FTF
.5 FTE - this is a full time position with the salary being split between TSS and Light Maintenance.
This will eliminate the transfer of funds to TSS to cover the cost of personnel maintaining the lights.
105
LIGHT MAINTENANCE
FUND: 2400-410-430263
EXPENDITURE DETAIL
Personal Services:
11.0 Salaries
153 Health insurance
155 Retirement
Materials and Services:
244
Lighting Supplies
341
Electricity
360
Repair & Maint Services
522
Administrative Transfer
Total M&S
Debt Service
Principal -5 year
Interest 4%
Total Debt
Total
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
FTE 0.1
0.1
0.1
0.00
$45595
$5,274
$4,973
$25,110
$998
$1,257
$1,257
$7,922
$270
$341
$299
$1,591
$5,863
$61,872
$6,529
$34,623
$2,262
$10,000
$121,241
$13,200
$140,598
$145,000
$1371)341
$1.50,000
S 1,069
$191000
S 19,035
$2 AO
$6,294
$8,613
$8,962
$6,307
$150,223
$182,613
$177,579
$197,507
$15,000
$0
$0
$15,000
$787
$1,760
$2,733
$1,400
$151>787
$1,760
$2,733
$16,400
$171,873
$191,245
$186,841
$248,530
106
DECORATIVE LIGHT MAINTENANCE
FUND: 240I-410-430263
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 CASH:
REVENUES
363010 Maintenance Assessments
363040 Penalty & Interest
Total Revenue
TOTAL AVAILABLE
EXPENDITURES
OPERATING TRANSFER TO CLOSE FUND
10100 CASH:
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
$31>428 $4,538 $41538 $4,548
$61jI 30
$30
$6,290
$25
$6,506
$51
$0
$0
$65160
$6,315
$6,557
$0
$9,588
$101,853
$11,095
$4,548
$5,050
$6,547
$6,547
$4,548
$4,538
$4,306
$41548
$0
Note: closing Decorative Light District into the Light Fund 2400.
107
SIDEWALK & CURB CONSTRUCTION
FUND: 4290-410-430234....
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 CASH:
REVENUES
381004 Proceeds S & C Warrants
373017 Owner Contribution
Total Revenue
TOTAL AVAILABLE
EXPENDITURES
Construction Costs
ENDING CASH
10100 CASH:
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
$0 $0 $0 $0
$0
$503,000
$14,673
$501N0
$0
$501,000
$14,673
$50,000
$0
$505000
$14,673
$503,000
$0
$50,000
$14,673
$50,000
$0
$o
$o
$0
SIDEWALK & CURB CONSTRUCTION
FUND: 4290-410-43 n234... .
EXPENDITURE SUMMARY /DETAIL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
430234
937 Sidewalk Construction & admin $0 $50100 $14,673 $50,000
$0 $50,000 $14,673 $50,000
PROGRAM DESCRIPTION
The sidewalk and curb construction fund is used to record expenditures for replacing sidewalks and
curbs which residents request or which the City orders in. The costs are paid for by the property owner.
They are billed for the cost of construction plus 5% for administration. The property owner can have the cost
put on the tax notice for a period of 8 years. The City sells sidewalk and curb warrants for the amount of the
assessment.
The sidewalk and curb construction fund appropriations have been changed due to the implementation
of the matching program. This gives us budget authority to sell sidewalk & curb warrants..
WATER FUND (Operations & Billing)
FUND: 5210-447-4305 5 0
PROJECTED REVENUE AND FUND SUMMARY
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07l08
FY08/09
BEGINNING CASH
10100 Operating
$1,179,477
$1,44%900
$1,446,386
$1,858,159
10120 Plant. Investment / Impact Fees
$21424,632
$2,953,175
$21)853,990
$111061614
10125 Meter Replacement
$1001122
$118,220
$1 l 5,314
$148,793
10107 Capital Improvement Reserve -target $300,000
$903,000
$120,000
$120,000
$150,000
10127 Emergency Reserve -target $100,000
$60,000
$801)000
$80,000
$100,000
Adj. to Cash/ a/r & Bond Reserves
($219,572)
$0
($25,703)
$3,634,659
$45721,295
$45589,987
$3,363,566
REVENUES
343210 Metered Water Sales
$2,1601)292
$2,400,000
$21)481,209
$21480,000
343230 Meter Replacement Fee
$771P248
$901)000
$90,137
$90,000
343225 Impact Fees -plant investment cash
$1101091)960
$900,000
$430,330
$430,000
343260 Misc.-Installation/Reconnect/Tower Rent
$891258
$80,000
$151,076
$351)000
23105 Revenue Bond 2007 issue - (refinance + new)
$0
$11,500,000
$1,500,000
$0
371010 interest Earnings
$110,028
$50,000
$125,273
$30,000
Interest Earnings - Plant Inv. Acct.
$147,807
$150,000
$143,164
$70,000
Total Revenue
$3,6941,593
$5,170,000
$4,921,189
$3,135,000
Total Available
$7,329,252
$9,891,295
$9,511,176
$6,498,566
EXPENSES
Water Department
Facilities
$2122%268
$3,216,595
$2,804,826
$21)957,539
from plant investment funds/impact fees
$728,409
$2,928,487
$2,1841072
$798,310
from meter replacement funds
$62,056
$65,000
$56,658
$65,000
Bonded projects
$0
$1,500,000
$1,500,000
$0
Billing
$143,829
$171,974
$1531)468
$181,399
Total All Departments
$3,163,562
$7,882,056
$6,699,024
$4,002,248
ENDING CASH
Operating
$114463,386
$1,246,331
$198585159
$1,834,221
Plant investment / Impact Fees
$21,853,990
$974,688
$ I,106,614
$708,304
Meter Replacement
$115,314
$143,220
$1481,793
$173,793
Capital Improvement Reserve -target $300,000
$120,000
$1501000
$150,000
$180,000
Emergency Reserve -target $100,000
$801P000
$ 100,000
$ I oopo
$100,000
Total cash
$4,615,690
$2,614,239
$3,363,566
$2,996,318
Plant investment fees used to pay debt service; $100,000 for FY07,
FY08 & FY09.
11.0
WATER OPERATIONS
FUND: 5210-447-430550/560
EXPENSE SUMMARY
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
Personal Services
$636,892
$816,871
$836,425
$908,588
Maintenance & Operations
$586,642
$688,141
$629,895
$742,353
Debt Service
$5395764
$6039583
$523,330
$515,348
Capital Outlay
$161,864
$553,000
$2601176
$2911)250
Capital Outlay --Bonded
$0
$1,500,000
$13500,000
$0
Capital Outlay -Plant investment funds
$585,421
$21928,487
$271845072
$798,310
Capital Outlay -Meter Funds
$59,150
$65,000
$561658
$65,000
Depreciation Expense
$450,000
$555,ON
$5551N0
$500,000
$3,019,733
$7,710,082
$6,5451,556
$3,820,849
PROGRAM DESCRIPTION
The water facilities budget accounts for the costs associated with providing safe, potable and palatable water for the needs
of the domestic, institutional, industrial and commercial consumers and to provide adequate pressure and flow to meet
fire fighting and irrigation needs. Maintenance of the five wells and Noffsinger Spring as water sources along with
maintenance of the distribution system, storage facilities, fire hydrants, valves, meters and related controls is an integral
part of the function of this department. This budget is responsible for pumping and treating millions of gallons annually.
FY 09 BUDGET HIGHLIGHTS
Line item Detail: Water Fund
110 Personal Services - Increased .35 FTE
Moved the Construction Manager salary out of the Public Works Administration Fund, and redistributed a portion of other
salaries that were previously budgeted in the Public Works Administration fund to funds that better reflect where time is
actually spent. No new FTE's were added.
WATER OPERATIONS
FUND: 5210-447-4305 50/560
FY 09 BUDGET HIGHLIGHTS
Line Item Detail: continued
218 Equipment (Non Capital) - $8,800
$1,500 - Cut -Off Saw
$3,200 - Tacker Compactor
$850 - Power Pipe Threading Equipment (Cost shared w/TSS - Total Cost $1,700)
$500 - Misc Replacements
$21-000 - Fire Hydrant Flushing Equipment
$750 - (2) Portable CL2 Free Analyzers
221 Safety Equipment & Supplies - 6,000
Increase of $5,000 includes: $2,800 (2) Backflow Preventer Test Kits 1 $2,200 Gas Detector
226 Chlorine & Chemicals - $229000
Increase of $7,000 needed due to the addition of three new wells to the system.
231 Gas & Oil - $38,000
Increased $18,000 due to the rising cost of fuel.
349 Lab Services - $35,500 (increased $10,000)
$4,000 for additional water testing at new wells (West View, Silverbrook, Old School Station).
$6,000 for purchase of six (6) water sample stations.
354 Contract Services - $75,000
$ 5,500 - Contract Mowing at Well Sites $1,300 U-Dig fees $25,000 Temporary Contract Help
$ 30,000 - Estimated System Repairs/Equip. Maint. Replcmnts. $4,200 Generators Testing & Maint. Contract
$ 3,500 - Leak Detection $5,500 Keyless Door Locks
356 Consultants - Water Rights Review w $30,000
The City is constantly annexing new property into the City. Many of these properties have potentially valuable water rights
associated with them. These water rights can have great potential value to the City. This budget items provides funds for water
rights analysis of individual properties when annexation is requested. Valuable water rights may be transferable to the City so
that they do not impede the City's long-term ability to provide service to the annexed property.
357 FY09 Rate Study -- $10,000
The City's utility rate study completed in 2003 set up a properly funded system that allowed completion of an extensive
range of system improvement projects identified in the 2002 Facility Plan. The recently completed update of the Facility
Plan has identified additional facility needs related to growth and many that are related to operations and maintenance.
Growth related improvements may be funded via impact fees, other operational upgrades and replacements must be funded
from rates. A new rate review to update the prior work and incorporate current requirements is needed to ensure the
correct funding mechanism is in place to support the City's utility customers.
112
A 11111111 N I -of. b M911
FUND: 5210-447-430550/560
FY 09 BUDGET HIGHLIGHTS - con't.
Line item Detail: continued
358 Review Impact Fees FY09 - $5,000
According to Senate Bill 185 impact fees have to be reviewed every two years. Starting in December, 2008, we will need
to begin the review process for Water, Sewer, Stormwater, Police, and Fire impact fees. Since this is the first impact fee
review process to be completed under the new law we are unsure as to how much time this will involve, or to what extent
the impact fee consultant will need to be involved in the process. The FY08109 budget includes $5,000 each in water, sewer,
and stormwater, and $500 each in Police and Fire. Total Cost $16,000.
366 Building Maintenance - $20,000
Increase of $5,000 for Sitework at Westview Well (paving, seeding, irrigation, interior painting, shrubs).
Capital Outlay
940 Machinery & Equipment - $37,000
$14,000 - 20% - Skid Steer Loader w/Attachments (cost shared wlSewer, Storm, Spec. St., Solid Waste - Total Cost $70,000
$1,000 - Hydraulic Fluid Changer (cost shared w/Solid Wste, Sewer, Spec. St., WWT - Total Cost $5,000)
$22,000 - 30,000 lb Trailer
944 Vehicles - $269250
$21,000 - Midsize 4WD Pickup
$51250 - Midsize 4 WD Pickup (cost shared wlSewer, Storm, Spec. St. - Total Cost $21,000
950 11th Street East Water Main (Prj. #W-EX-19) - Carryover $156,000
This project would replace the existing 2" copper line between 8`h Ave. East at 1 'h St. East and Woodland Drive at 1 I `h St.
East with an 8" diameter main. In addition, the 2" copper line between l l th St. East at Woodland
and 9th St. East at Woodland and the 4" line between 9th St East at Woodland and 8th St East at Woodland would be
abandoned and new service taps would be provided to the residences now being supplied by the undersized water line.
There is an existing 8" diameter water main along Woodland Avenue between 8th St. East and I I th St. East.
951 Security System Upgrades - $32,000
Install an advanced well and storage security system to meet state and federal vulnerability assessment standards
and install data trend graphs to monitor and operate each well site.
956 Upper Zone/Lower Zone Interconnection (Prj. #W-EX-111) - Carryover $40,000
This project would install a pressure relief/pressure sustaining valve near the intersection of Three Mile Drive and Meridian
Road. The upper water zone piping and the lower water zone piping are within 15 feet of each other at this location. Tile upper
zone water pressure at this location is approximately 85 psi with the lower zone water pressure at approximately 35 psi. With
the addition of the 2 million gallon storage tank on the west side of the city, this would allow the system to boost the pressure
in the lower zone at this location to about 50 psi. The valve would shut if the upper zone pressure in this area dropped to a
determined low pressure.
113
FUND: 521. 0-447-43 05 5 0/560
FY 09 BUDGET HIGHLIGHTS - con't.
Line Item Detail; continued
Capital Outlay -Plant investment Funds
956 Upper Zone Storage & Production - Carryover $573,310
Storage in the upper pressure zone is presently limited to 100,000 gallons and must be augmented by booster pumping
from the lower zone to meet domestic, commercial and fire demands. The deficiency on storage was identified in the facility
plan as a critical need to be addressed. Recent explosive development in this service zone magnified the need for additional
storage to ensure we meet demands and can adequately support the Fire Department during a fire emergency. This project
anticipated adding an additional 1,000,000 gallons minimum of critical storage. Preliminary engineering confirmed the most
cost-effective option to be a tank size of 2,000,000 gallons. The tank will be an in -ground design. An excellent site has
been located and we are negotiating with the property owner.
F'Y 08 BUDGET ACCOMPLISHMENTS
It Added 106 new fire hydrants to the system, replaced 10 fire hydrants, and repaired 9 fire hydrants.
is Added 53,659 linear feet of new water main to City system.
k Replaced 557 old water meters in our system and installed 312 new water meters.
• Installed 44 new water main taps, repaired 14 service lines, 8 main breaks, 2 gate valves, and 20 curb boxes.
Performed routine cleaning and exercising of valves in the system.
• Construction nearly completed on the Grandview Well.
Went to bid and received a new 2008 Tandem Dump Truck.
Completed design for Buffalo Hills waterline replacement. Currently under bid - scheduled to be completed June 2008.
• Responded to several hundred Utility Location Requests.
1.14
WATER OPERATIONS
FUND: 5210-447-430550
Personal Services: FTE'S
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
11.95 13.20 13.20 13.75
110
Salaries & Wages
$490,354
$626,307
$643,825
$6979043
121
Overtime/Call Outs
$20,336
$19,500
$19,393
$20,500
153
Health Insurance
$961>582
$134,720
$133,818
$148,042
155
PERI3
$2%620
$36,344
$39,389
$43,003
Total Personal Services
$636,892
$816,871
$8361)425
$9081588
Maintenance & Operations:
210
Office Supplies
$201
$250
$420
$300
213
Small Office Equip
$894
$5,100
$3,941
$1,000
214
GISIGPS Supplies
$13979
$4,000
$1,305
$5,000
215
Computer Supplies & Support
$1,166
$3,200
$369
$3,000
216
Computer Equipment
$4,951
$5,000
$1,552
$5,000
218
Equip. (Non Capital)
$7,157
$91350
$10,205
$8,800
221
Safety Equip & Supplies
$21)416
$1,000
$21540
$6,000
224
Janitorial Supplies
$244
$800
$722
$800
226
Chlorine & Chemical
$15,252
$15,000
$21,295
$221)000
229
Other Supplies
$11367
$2,000
$789
$1,500
231
Gas & Oil
$181)113
$201k000
$325802
$38,000
241
Consumable Tools
$21Y395
$25000
$2,561
$2,500
312
Postage
$491
$21)500
$1,955
$2,500
320
Printing
$92
$2,000
$4
$2100
335
Membership & Dues
$1,154
$1,200
$998
$1,200
336
Public 'Water Supply Fee
$14,648
$1. 7,000
$15,286
$1 %000
341
Electricity
$ 118,137
$142,000
$1351849
$142,000
342
Water/Sewer
$438
$450
$496
$500
344
Natural Gas
$12,536
$16,000
$145499
$16,000
345
Communications
$7,931
$7,500
$6,756
$81000
349
Lab Services
$15,146
$25,500
$21,899
$35,500
353
Auditing
$2,500
$3,000
$3,000
$3,000
354
Contract Services
$58,291
$50,000
$453,824
$75,000
355
Contract Services - Aerial Mapping
$12,664
$0
$131
$0
356
Consultants dater Rights Review
$49179
$20,000
$31466
$30,000
con't.
15
WATER OPERATIONS
5210-447-430550
EXPENSE DETAIL
Maintenance & Operations -continued:
357 Facility Plan FY08/Rate Study FY09
358 Impact Fee Study/ Review Impact Fees FY09
360 Repair & Maintenance
362 Equipment Maintenance
363 Office Equip Maintenance
366 Building Maintenance
369 Radio Maintenance
373 School & Travel
380 Training Materials
388 Medical/Drug Testing
395 Equipment Rental
410 Construction Materials
421 Meters
422 Hydrants
423 Materials -- Mains
424 Materials - Service lines
425 Materials - Wells/Pumps
510 Property & Liability ins.
512 Uninsured loss -deductible
513 Uninsured loss -Goodwill Expenditures
521 Central Garage Transfer
522 Administrative Transfer
528 Data Processing Transfer
532 Office Rent
810 Bad Debt Expense
Total Maintenance & Operations
490200 Debt Service- ALL BONDS & LOANS:
i 10/620/63� Principal, Interest, f seal fees
I
ACTUAL
T�
BUDGET
I
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
$43,803
$50,000
$22,874
$ l 0,00o
$11,606
$0
$8,303
$5,000
$8,027
$7,000
$0
$7100
$3,661
$5,000
$2,564
$4,DDo
$0
$200
$0
$200
$11,773
$15,000
$16,829
$20,000
$25
$350
$1,023
$350
$4,871
$4,500
$9,321
$6,500
$310
$500
$0
$500
$897
$750
$773
$750
$0
$1,500
$194
$1,500
$29,733
$22,000
$26,019
$30100
$295721
$405000
$0
$0
$9,241
$ l 2,000
$34,748
$26,000
$12,290
$125000
$111)41. 9
$12,000
($1,336)
$8,000
$4,052
$7,000
$1,321
$19,500
$351)569
$3600
$251)462
$301000
$26,102
$30,000
$5,393
$3,000
$2,331
$400
$7,500
$0
$7,500
$8,500
$8,500
$8,500
$85500
$66,414
$63,705
$63,705
$70,481
$%088
$13,036
$13,036
$18,697
$0
$7,750
$7,750
$6,275
$1,500
$1,500
$6,119
$1,500
$586,642
$688,141
$62%895
$742,353
$539,764
$603,583
$5231>330
$515,348
con'.
IM
WATER OPERATIONS
5210-447-43 05 50
EXPENSE DETAIL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
CAPITAL OUTLAY
Capital Outlay: Operating
933
Engineering Analysis rehabilitate Grandview Well #2
$55,000
$331>105
$0
934
FY 08 Replc. Wtr. Main (Golf Course)
$1551000
$100,275
$0
940
Equipment
$1193,500
$99,012
$379,000
944
Vehicles
$271500
$27,784
$26,250
950
Meridian Main (88%) '07; 1 l th St.E Water Main '08
$161,864
$1561)000
$0
$156,000
951
Security System Upgrades
$0
$32,000
956
Upper Zone/Lower Zone Interconnection
$40,000
$0
$401000
Subtotal capital from operating fund
$1615864
$553,000
$260,176
$291,250
430553
Capital Outlay -Bonded
000
BOND RESERVE REQUIREMENT
$118,351
$118,351
$0
956
Upper Zone Water Tank (Bond)
$8819649
$881,649
$0
957
Upper Zone Production Well (Bond)
$500,000
$500,000
$0
Subtotal capital for bond proceeds
$0
$1,500,000
$1,500,000
$0
430555
Capital Outlay -Plant Investment Funds
941
Meters (new services)
$123,007
$130,000
$13,867
$100,000
930
Contract Main Uprize (plant inv. Acct)
$9,575
$125,000
$70,028
$125,000
953
Meridian Main (12%)'07
$22,072
$0
$0
$0
956
Upper Zone Storage & Production
$430,767
$2,673,487
$2,100,177
$573,310
Subtotal capital from Plant Investment fees
$5859421
$2,928,487
$2,184,072
$798,310
Capital Outlay -Meter Funds
948
Meters -Replacement $ subtotal
$5951150
$65,000
$569658
$65,000
Total Capital Outlay
$806,435
$5,046,487
$4,000,906
$1,154,560
510400
Depreciation
831
Depreciation expense
$450,000
$555,000
$555,000
$500,000
Total Water Facilities
$3,019,733
$7,710,082
$6,545,556
$35820,849
1.17
WATER BILLING
FUND: 5210-447-430560
Personal Services
Materials and Services
EXPENSE SUMMARY
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
$961j750 $107071 $93,303 $112,858
$47,079 $64,803 $60,165 $68,541
$143,829 $171,974 $153,468 $181,399
PROGRAM DESCRIPTION
The City bills customers for water service on a bi-monthly schedule. The administrative fee effective July 1 st, 2007,
is $3.75 per billing period. This generates approximately $180,000.
FY09 BUDGET HIGHLIGHTS
Line Item Detail;
218 Computers-$3,000 Continue to keep computer technology current.
354 Postage/Other Billing Cost--$22,000 increased customer base, rising cost of mail service.
532 Office Rent-$5500 Office rent to go toward debt service for new City Hall building.
FY08 BUDGET ACCOMPLISHMENTS
'water customers can now choose to have their bills paid automatically out of their bank account. Auto pay or on-line
credit/debit card payment is now used by approximately 12% of customer.
Moved water office to new building.
118
WATER BILLING
FUND: 5210-447-430560
Personal Services: FTE's
110
Salaries & Wages
153
Health Insurance
155
PERD
Total Personal Services
Maintenance & Operations:
210
Office Supplies/furniture
218
Computers & supplies
335
Memberships & Dues
353
Auditing
354
Contract Services
355
Postage/Other Billing Costs
373
School & Travel
522
Administrative Transfer
528
Data Processing Transfer
532
Rent
Total Maintenance & Operations
Total Water Billing
EXPENSE DETAIL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
2.00
2.00
2.00
2.00
$77,476
$83,783
$75,512
$89,255
$14,552
$18,492
$13,040
$17,935
$4,722
$5,028
$4,751
$5,665
$96,750
$107,303
$93,303
$112,858
$0
$2,500
$3,754
$500
$25060
$3,000
$915
$3,000
$212
$300
$153
$350
$1,337
$15250
$11250
$1,500
$7,322
$1ONO
$3,523
$71)500
$17,330
$181N0
$21,400
$22,000
$2,11.2
$11)200
$617
$1,200
$55221
$5,008
$5,008
$5,795
$111485
$15,795
$15,795
$21,196
$0
$7,750
$77750
$5,500
$471079
$64,803
$60,165
$68,541
$143,829
$172,106
$1533468
$181,399
119
WATER FUND
5210-447-490XXX
DEBT SERVICE DETAIL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
BOARD OF INVESTMENTS
490220
Debt Service-130I Bonds:
610
Principal
$46,986
$0
$0
$0
620
Interest
$299457
$0
$0
$0
REVENUE BONDS
490250
Debt Service-2001 WRF Loan - 4%:
610
Principal
$32,000
$341)000
$34,000
$35,000
620
Interest
$241,400
$23,100
$231)100
$21,740
630
Fiscal Agent Fees
$350
490204
Debt Service-2004 Revenue Bond:( includes Refunding 1996)(Hwy 93 S)
610
Principal
$1307000
$135,000
$135,000
$1405000
620
Interest
$635383
$605133
$601133
$56,083
630
Fiscal Agent Fees
$350
$300
$350
490206
Debt Service-2007 WRF loan 3.75% refinance BDI
610
Principal
$202,000
$175,159
$1451M0
620
Interest
$52,000
$48,273
$413,475
630
Fiscal Agent Fees
$8,150
$350
490206
Debt Service-2007 WRF loan 3.75%new $1,500,000
610
Principal
$54,000
$0
$20,000
620
Interest
$43,000
$39,215
$54,800
630
Fiscal Agent Fees
$200
GRAND TOTAL
$2499,783
$603,583
$523,330
$515,348
20
SEWER- SANITARY OPERATIONS, BILLING, WASTEWATER TREATMENT
FUND: 5310
PROJECTED REVENUE AND FUND SUMMARY
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06147
FY07108
FY07I08
FY48109
BEGINNING CASK
10100
Operating
$1,336,450
$1,519,217
$1,5011.243
$1,0521538
10124
*** WWTP Plant Inv. Account
$3,588,098
$3,022,776
$3,022,510
$3,418,894
10125
** W WTP Equipment Rep]/Evergreen
$21)493,530
$21714,764
$2,714,342
$747,278
10126
**** Sewer replacement
$312,055
$247,169
$247,169
$21803
10123
* SANITARY sewer Plant Inv. Account
$1,708,908
$109,634
$1,699,348
$1,988,945
Adjustments to Cash (comp abs., receivables)
($5,542)
$0
($4,271)
$0
$9,433,499
$9,203,560
$95180,341
$71426,518
REVENUES
343310
SEWER SERVICE -billed
$3,256,410
$3,325,000
$3,421,719
$31600,000
343335
Hookup-WWTP (10124)
$7411.436
$715,000
$334,093
$350,000
343330
* Hookup -Sewer (10123)
$537,964
MONO
$245,422
$250,000
371010
Interest -operations
$157,673
$90,000
$1345213
$45,000
Interest-W WTP/Evergreen (10125)
$135,499
$85,000
$85,399
$25,000
*** Interest-WWTP capital improvement
$1231>537
$75,000
$169,248
$50,000
* Interest -Sanitary Plant invest. Acct.
$109,620
$60,000
$781.9670
$50,000
343360
Misc.
$1,142
$1,000
$4,106
$1,500
343365
Latecomer Admin. Fees
$1,829
$2,000
W W TP bonding -DNRC
$0
$141470,000
$10,100,796
$3,979,616
Total Revenue
$51>063,281
$19,321,000
$14,575,495
$8,353,116
Total Available
$ l 4,496,780
$28,524,560
$23,755,836
$15,779,634
EXPENSES
Billing
$149,311
$168,963
$171,133
$188,769
Sanitary Operations/capital
$1,35 8,077
$1,453,211
$1,109,295
$1,544,366
�`*** Sewer replacement,(10126)
$164,886
$278,690
$128,306
$198,750
* from plant investment funds (10123)
$583,247
$334,720
$91525
$125,000
WWTP operating/capital
$2,049,168
$3,366,73 8
$21665, l 54
$3,281,698
*** from capital improv. Funds & bond (10124)
$ l ,3727299
$201>536,250
$10,149,491
$7,425,179
* from Evergreen equip, repl. Funds (10125)
$241,980
$159,000
$2,394,414
$845,795
$511918,968
$26,297,572
$16,627,318
$13,609,556
Add unfunded depreciation to cash
$198,000
$198,000
$198,000
$375,000
ENDING CASH
0100
Operating
$1,501,243
$227,537
$1,052,538
$142,438
10124
* * * WWTP Plant Inv. Account
$3,022,510
$1881)264
$31)418,894
$315,069
10125
'* WWTP Equipment Repl/Evergreen
$2,714,342
$482,715
$747,278
$268,434
10126
** ** Sewer equip. replacement
$247,169
$68,479
$21803
$120,113
10123
SANITARY Plant Inv. Account
$1,699,348
$1,899,944
$1,988,945
$2,138,975
$91P184,612
$2,866,939
$711426,518
$21985,029
Budget to fiend debt service with system development charges for $83,232 (70% wwtp
$58,262; sanitary
$24,970)
121
SEWER - OPERATIONS
FUND: 5310-454-430620-630/455-430640
EXPENDITURE SUMMARY
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
Personal Services
$3075P834
$372,199
$3711465
$441,360
Maintenance & Operations
$337,666
$351,822
$266,900
$336,792
Capital Outlay
$308,446
$324,840
$671180
$186,000
Capital Outlay -Replacement Funds
$164,886
$2783,690
$128,306
$198,750
Plant Investment Funds
$583,247
$334,720
$9,525
$125,000
Debt Service
$1061131
$106,350
$105,750
$105,213
Depreciation (25% funded)
$298,000
$2981-000
$298,000
$475,000
$2,106,210
$2,0661,621
$1,247,126
$1,868,115
PROGRAM DESCRIPTION
It is the responsibility of the Sewer Maintenance Division to operate and maintain the sewer collection and transmission
system. Maintenance procedures include jet rodding, flushing, TV inspection, mechanical and chemical cleaning
methods as required.
FY 09 BUDGET HIGHLIGHTS
Line Item Detail: SEVWER. FUND
110 Personal Services - Increased .40 FTE
Moved the Construction Manager salary out of the Public Works Administration Fund, and redistributed a portion of other
salaries that were previously budgeted in the Public Works Administration fund to funds that better reflect where time is
actually spent. No new FTE's were added.
218 Equipment (Non Capital) - $4,500
$3,500 - Portable Crane & Hoist
$1,000 - Misc Replacements
22
FUND: 5 310-45 4-43 06 3 0
FY 09 BUDGET HIGHLIGHTS
Line Item Detail Cont.: Sewer Fund
231 Gas & Oil - $14,500
Increased $5,000 due to rising fuel costs.
354 Contract Services - $30,000
$4,500 Generators Testing & Nlaint. Contract $1,300 U-Dig Fees
$13,450 Estimated System Repairs $750 Coveralls
$10,000 Temporary Help-Spring/Summer - Needed in order to maintain our maintenance schedule, particularly the old clay pipe
section of town where we have an excessive amount of tree roots.
357 Rate Study - $12,500
The City's utility rate study completed in 2003 set up a properly funded system that allowed completion of an extensive
range of system improvement projects identified in the 2002 Facility Plan. The recently completed update of the Facility
Plan has identified additional facility needs related to growth and many that are related to coming changes in water quality
regulations that will require substantial upgrades of treatment efficiency. Growth related improvements may be funded via impact
fees. Other operational upgrades and replacements must be funded from rates. A new rate review to update the prior work and
incorporate current requirements is needed to ensure the correct funding mechanism is in place.
358 Review Impact Fees - $5,000
According to Senate Bill 185 impact fees have to be reviewed every two years. Starting in December, 2008, we will need
to begin the review process for Water, Sewer, Stormwater, Police, and Fire impact fees. Since this is the first impact fee
review process to be completed under the new law we are unsure as to how much time this will involve, or to what extent
the impact fee consultant will need to be involved in the process. The FY08/09 budget includes $5,000 each in water, sewer,
and storrnwater, and $500 each in Police and Fire. Total Cost $16,1000.
Capital Outlay:
940 Machinery & Equipment - $35,000
$1400 w 20% - Skid Steer Loader w/Attachments (cost shared w/Water, Storm, Spec. St., Solid Waste - Total Cost $70,000
$10,000 - Small Push Camera (Inspections of lines as small as 2")
$1,000 - Hydraulic Fluid Changer (cost shared w/Solid Wste, Spec. St., Water, WWT - Total Cost $5,000)
$10,000 - Davit Ann Crane System - OSHA compliant system for entry into Confined spaces.
950 2nd Street East Ailey Slip Lining (between 4th & 5th Avenue) - & 3rd Alley West
Slip Lining (between I Oth & 1 I th Street) - Carryover - $96,000
The 2nd St. E. slip lining will rehabilitate a deteriorated clay pipe sewer in a narrow alley. Replacement would be extremely difficult.
Cracks have weakened the sewer and allowed roots to be a continuous maintenance problem. Lining the sewer is recommended
to avoid difficult and costly reconstruction. TV inspections show that 3rd Alley West between IOth & 11th street show that this
portion of the main is also in poor condition and a good choice for slip lining. Combining these two projects ensures
the best price possible.
123
FUND: 53 0-454--430630
FY 09 BUDGET HIGHLIGHTS
Line Item Detail Cont.: Sewer Fund
Capital Outlay Cont.:
958 By -Pass Pump Grandview Lift Station - $55,000
The Grandview lift station is considered a regional lift station due to the large area it serves. The bypass
pump is the only means of keeping this station functional during any number of station failures, including
pump failure, control failure and loss of manual override, backup power failure, and flooding of the control
well. This bypass pump is a mobile unit, and would serve as backup for any one of the City lift stations.
Capital Outlay -- Replacement Funds:
940 Machinery & Equipment - Carryover $148,500
$148,500 - Represents 90% cost of TV Camera Van. We have budgeted funds in equipment replacement in anticipation of
the replacement of the TV van for several years. The current van is 17 years old, and equipped with 1980 technology that is no
longer serviced. The new TV van will be linked to our GIS system and will operate at twice the speed as the old system.
Remaining cost is budgeted in Storm. Total Cost of TV Van - $165,000
944 Vehicles - $5,250
$51>250 - Midsize 4 WD Pickup (cost shared w/Water, Storm, Spec. St. - Total Cost $21,000
956 Replacement Pumps Lift Station #28 (Cottonwood) - $20,000
The existing pumps and controls in #28 (Cottonwood) do not function well, creating excessive maintenance at this station.
The sewer crews have had to extract and clean the pumps on a bi-weekly basis for the past two years. The new pumps are
sized to handle the solids and debris (that have caused much of the problem), and the controls will allow the pumps to function
with an instant start and stop. The existing controls have a gradual start and stop that tends to allow debris to clog the
impellers. The new pumps and controls are designed to avoid this problem.
FY 08 BUDGET ACCOMPLISHMENTS
• Operated and maintained 94 miles of gravity sewer mains, 14 miles of sewer force mains and 35 sewage lift stations.
01 Added 45,898 linear feet of new sewer main to the City system.
Completed the Grandview Force Main Replacement Project.
Completed the Fairway Boulevard Force Main Replacement Project.
• Completed the Lift Station Generator Replacement Project.
Contracted replacement and repair of various manholes.
• Relined and repaired manholes on Meridian Road due to the fuel spill.
• Replaced sewer service line to the City Hall Water Department -- located at 312 1 st Avenue East.
Made several sewer service line repairs within the City.
• Continued TV inspection of new construction.
40 Responded to several hundred Utility Location Requests.
124
SEWER - OPERATIONS
FUND: 5310-454-430630
Personal Services: FTE's
110 Salaries & Wages
121 Overtime
153 Health Insurance
155 Retirement - PERD
Total Personal Services
Maintenance & Operations:
210 Office Supplies
213 Small Office Equipment
214 GISIGPS Equip/Supplies
215 Computer Software & Supplies
216 Computer Equipment
218 Equipment (Non Capital)
221 Safety Equip & Supplies
224 Janitorial Supplies
229 Other Supplies
231 Gas & Oil
241 Consumable Tools
312 Postage & Shipping
320 Printing
336 Licenses & Fees
341 Electricity
342 Water
344 Natural Gas
345 Telephone & Comm.
353 Auditing
354 Contract Services
356 Consultants
357 Facility Plan FY081Rate Study FY09
358 Impact Fee Study/Review Impact Fees FY09
362 Equipment Maintenance
366 Building Maintenance
369 Radio Maintenance
373 School & Travel
388 Medical Services
395 Equipment Rental
EXPENDITURE DETAIL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
5.40
6.05
6.05
........................
6.70
$23604
$2855061
$296,892
$344,018
$6,537
$8,500
$3,973
$8,500
$50,376
$60,854
$52,948
$67,381
$141237
$17,784
$171,652
$21,461
$307,834
$372,199
$3711)465
$441,360
$56
$300
$412
$300
$0
$500
$3,790
$ I -po
$1,924
$41000
$11036
$3,000
$341)427
$105000
$825
$51)000
$929
$7,500
$1,553
$4,000
$2,841
$31500
$3,270
$41>500
$3,807
$8,500
$2,662
$1,500
$648
$800
$368
$800
$1,527
$1,000
$601
$17000
$706
$9,500
$11,152
$14,500
$21-230
$2,000
$2,803
$2,500
$578
$500
$50
$500
$278
$250
$250
$110
$350
$110
$350
$30,944
$30,000
$31,595
$32,000
$121
$125
$122
$175
$9,209
$11,500
$11,452
$111)500
$16,278
$175000
$18,936
$17,500
$1,500
$2,000
$2,000
$2,000
$59,907
$25,000
$13,142
$30,000
$ 10,000
$10,000
$48,927
$60,000
$201>660
$12,500
$15,567
$0
$75405
$5,000
$12,163
$9,500
$61)332
$9,500
$168
$21,000
$15,298
$2,000
$250
$300
$65
$300
$1,866
$3,200
$21-731
$4,200
$480
$500
$728
$550
$30
$300
$300
125
SEWER - OPERATIONS
FUND: 5310-454-430630
EXPENDITURE DETAIL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
Maintenance & Operations -continued:
410
Construction Materials
$6,076
$101,000
$10,960
$12,000
425
Materials - Pumps/Lift Stations
$16,741
$18,500
$10,225
$18,500
51.0
Property & Liability Ins
$16,186
$151500
$14,852
$15,500
512
Uninsured loss/goodwill expenditures
$1800
$14,612
$185000
521
Central Garage Transfer
$43500
$2,500
$21500
$2,500
522
Administrative Transfer
$321752
$435223
$44,977
$46,294
528
Data Processing Transfer
$6,425
$%224
$91224
$13,498
532
Office Rent
$7,750
$7,750
$61,275
535
Evergreen Usage charge -for $100,000 usage
$602
$25,000
810
Bad Debt expense
$525
$2,500
$10
$23,500
Total Maintenance & Operations
$337,666
$351,822
$2661,900
$3365792
Capital Outlay:
940
Machinery, Equipment & Vehicles
$35,000
950
2nd St. E. & 3rd Ave. W. Alley Slip Lining
$96,000
$96,000
957
Lift Station Improvements
$308,446
$228,840
$67,180
$0
958
By -Pass Pump Grandview Lift Sta. #3
$55,000
Total Capital Outlay
$308,446
$324,840
$675180
$186,000
430633
Capital Outlay -Sewer Replacement Funds (10126)
940
Machinery & Equipment
$152,250
$4,625
$148,500
944
Vehicles
$20,000
$18,079
$5,250
952
Manhole Rehabilitation
$164,886
$151)000
$151D 15
$25,000
955
Replace Back-up Generators Lift Sta. #9 & #10
$0
$91,440
$90,587
$0
956
Replacement Pumps for Lift Station #28 (Cottonwood)
$20,000
Total Replacement Fund
$164,886
$27800
$128,306
$198,750
430635
Capital Outlay -Plant Investment Funds (10123)
951
Lift Station #3 Force main (68.5%)
$19039
$0
$0
955
Main & Lift Station upsize
$91)525
$125,000
957
Force Main & Lift Sta. #9 Capacity Imprvmnts (64%)
$392,608
$334,720
$0
Total Plant Investment Funds
$5835247
$334,720
$95525
$125,000
610
Debt Service
Principal, Interest, fiscal fees
$106,131
$106,350
$105,750
$105,213
510400
Depreciation
831
Depreciation (fund $100,000 replacement)
$298,000
$298,000
$298,000
$4755000
Total Sanitary Sewer
$2,1065210
$21-066,621
$112475126
$1,868,115
126
WASTEWATER TREATMENT PLANT
FUND: 5310-455-430640
EXPENSE SUMMARY
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
Personal Services
$461,797
$617,871
$5901182
$704,941
Materials and Services
$734,408
$857,826
$730,763
$948,282
Capital Outlay -Capital Improvement
$1,372,299
$20,536,250
$ I 0,149,491
$7,425,179
Debt Service
$5251670
$1,549,090
$1,002,258
$11232,248
WWTP Replacement/equip.
$241,980
$159,000
$2,394,414
$845,795
Replacement Reserve
$327,293
$341,951
$341,951
$396,227
$3,663,447
$24,061,988
$15,209,059
$111)552,672
PROGRAM DESCRIPTION
The Wastewater Treatment Plant Facility is responsible for treating domestic wastewater to meet the discharge permit issued
by the Montana Department of Environmental Quality. The treated wastewater is discharged to Ashley Creek in accordance
with specific limitations, requirements, and conditions.
Facility Maintenance: 7 buildings, 53 pumps, 14 gear reducers, 24 mixers, 6 large & 7 small submersible pumps, I scum buster
pump, 200 valves of all sizes, 5 air compressors, 1 electric generator, 2 gas boilers, 3 make-up air units, 8 ventilation fans,
16 electric heaters, I air conditioner, 3 gas heaters, 16 sand filters, (3) 200 hp air blowers, 9 auto electric valves, 15 flow meters,
4 gas detectors, 2 programmable logic controllers, 2 ultraviolet light disinfection units, 4 clarifiers, 11 bio-cell, 1 equalization tank,
3 digesters, 2 fermenter tanks, 2 dissolved air floatation tanks, 2 belt presses, 15000 gal. Alum tank, 2 pickups and 2 sludge trucks.
OBJECTIVES: WWTP
1. Monitor and adjust the wastewater treatment process to meet the discharge permit; monitor Ashley Creek above and below the plant
discharge outlet to insure that this discharge meets certain permit limitations.
2. Perform a minimum of 6,200 laboratory analyses per year to monitor and control the biological nutrient removal process,
and perform analyses of specific parameters to meet the discharge permit requirements.
3. Continue efforts to reduce the inflow into the Plant which occurs during rainfall events.
4. Continue work on the Pretreatment Program to control wastewater quality; monitor the sludge for heavy metals and nutrients to
ensure that it is acceptable for disposal.
5. Perform work orders (approximately 1500 per year) to keep equipment and processes functioning properly; perform equipment
repairs and respond to alarms quickly so that the treatment process is not interrupted.
6. Continue public relations (tours and articles) to educate the public on this unique process and the excellent quality of the treated
wastewater.
127
F► i
FUND: 5 310-4 5 5-43 0640
FY 09 BUDGET HIGHLIGHTS
Line Item Detail - Wastewater Treatment Plant
216 Computer Equipment - $3,000
Two office computers are scheduled for replacement.
225 Alum - $70,000
Plant expansion requires the use of alum.
355 Other Contract Services - $40,000
This line item includes rag/grit disposal, landfill biosolids disposal, clerical support and other contract services.
356 Consultant - Electrical Engineer - $50,000
Plant expansion will require integrating new equipment into existing system.
357 Rate Study - $12,500
The City's utility rate study completed in 2003 set up a properly funded system that allowed completion of an extensive
range of system improvement projects identified in the 2002 Facility Plan. The recently completed update of the Facility
Plan has identified additional facility needs related to growth and many that are related to operations and maintenance.
Growth related improvements may be funded via impact fees, other operational upgrades and replacements must be funded
from rates. A new rate review to update the prior work and incorporate current requirements is needed to ensure the
correct funding mechanism is in place to support the City's utility customers.
358 Consultants - Total Maximum Daily Load (TMDL) 1 Permit - $50,000
The State of Montana is under Federal Court order to develop a TMDL for pollutants flowing from the Flathead basin into
FIathead Lake. These TMDL restrictions have potentially very serious consequences for the City's historical ability to drain
storm waters to Flathead tributaries and its community wastewater to Ashley creek. A TMDL that is unreasonably restrictive
could greatly impair the City's ability to grow and would greatly raise the cost of treating community wastewater and storm water
discharges. We have engaged an experienced consultant to provide assistance to the City for working with MDEQ to develop
a satisfactory TMDL. In addition, this budget item includes funds for assistance in negotiating favorable terms for the City's
wastewater discharge permit renewal. This permit, originally due in September 2007, was received in draft form the first week
of May 2008. we are reviewing the draft with our consultants to ensure we can meet all the proposed requirements without
undue hardship to Kalispell. This budget item also includes funds for potential legal costs related to the TMDL issue.
360 Maintenance -- Sand and Sludge Removal - $17,500
During construction of the aeration system, approximately one truckload of sand needs to be removed from cells 8 & 9.
After washing, the sand can be returned to the filters and the remaining solids removed to the 40 A site. Also during
construction the heavy sludge from the bottom of the fermenter and gravity thickener needs to be removed to the 40 A site.
361 Maintenance - Digester Clean - $12,500
The primary digester needs to be cleaned every 5 years; it was last cleaned in June 2003.
128
41WY 40
#XIIAVAI M
FUND: 5 310-45 5-43 0640
FY 09 BUDGET HIGHLIGHTS-con't.
Line Item Detail - Wastewater Treatment Plant Cont.
430643 Capital Outlay Operating
940 Machinery & Equipment -- $1,000
$1,000 - Hydraulic Fluid Changer (cost shared w/Solid Wste, Sewer, Water, Spec. St. - Total Cost $5,000)
430644 Capital Outlay:. Bonded, Replacement & Plant Investment funds
Plant expansion - Carryover $8,111,974
Design of Treatment Plant expansion according to recommendations made in the approved Preliminary Engineering Report.
The amount shown is the total amount estimated for both phase I and phase II design and construction. This project will
increase capacity to 5.5 MGD. Phases I & II have been combined into a single project to address rapid growth and make the
project more cost effective. Future expansion will be dependent on the pace of community growth. Eventually the plant
capacity will increase to more than 7.5 MGD.
Replacement Funds:
940 Machinery & Equipment Replacement Fund -- $98,000 ($73,000 newl$25,000 carryover)
$30,000 - Sludge Belt Pan &. Fastener Replacement
$43,000 -- Replace Waste Gas Burner
$25,000 - Digester Sludge Pump (carryover)
Laboratory Operations
Lab Operations have been separately identified in the Wastewater Treatment fund this fiscal year
in order to track actual laboratory expenses.
Line Item Detail - Laboratory Operations:
349 Lab Services - $12,000
Fish Toxicity, heavy metals pretreatment program baseline samples.
FY 08 BUDGET ACCOMPLISHMENTS
• Received both National and Region 8 EPA 2007 1 st Place Award for Operations and Maintenance.
• Started $18,250,000 Wastewater Treatment Plant Expansion on 7107. Expansion will increase plant capacity
from 3.1 MGD to 5.4 MGD. Approximately 42% completed to date with a 719109 final completion.
• Created and incorporated new WWTP Equipment Work Order Program for plant equipment maintenance.
• Installed new 20 yard Aluminum Truck Body on 1992 Kenworth Sludge Truck.
• Upgraded plant Air Compressor (piston type) to a new rotary style air compressor.
• Continuing efforts on Plant Permit Renewal and Total Maximum Daily Loading of Flathead Lake with State
DEQ and EPA.
129
WASTEWATER TREATMENT PLANT
FUND: 53 7 0-455-430640
EXPENSE DETAIL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
Personal Services: FTE's 8.40 9.40 9.40 7.20
110
Salaries & Wages
$3621477
$470,305
$457,970
$434,978
121
Overtime
$15,642
$15,000
$211111
$18,000
153
Health Insurance
$601883
$103,513
$823441
$70,975
155
Retirement - PERD
$22,795
$291,053
$281660
$265896
Total Personal Services
$461,797
$617,871
$590,182
$550,849
Maintenance & Operations:
210
Office Supplies
$1,154
$1,500
$1,885
$1,500
213
Small Office Equip & Furniture
$418
$4,000
$5,039
$41000
215
Computer Supplies & Support
$45
$13455
$666
$11455
216
Computer Equipment
$2,811
$5,189
$4,919
$3,000
221
Safety Equipment & Supply
$2,510
$31000
$5,165
$4,000
222
Lab Supplies
$5,752
$7,500
$5,010
$0
224
Janitorial Supplies
$508
S500
$77
$500
225
Alum
$10,578
$701,000
$41202
$70,000
226
Chemicals
$8,379
$500
$16,508
$10,000
229
Other Supplies
$2,155
$31000
$3,948
$3,500
231
Gas & Oil
$111684
$121000
$10,597
$14,000
241
Consumable tools
$1,690
$200
$25461
$3,000
312
Postage & Shipping
$367
$1,000
$705
$1 NO
335
Membership and Dues
$920
$1,000
$949
$1,000
336
Licenses and Fees
$6,617
$7,000
$5,943
$7,500
341
Electricity
$250,239
$225,000
$219,627
$235,000
342
Water
$7,149
$10,000
$10,474
$10,000
344
Natural Gas
$58,833
$65,000
$69,499
$651000
345
Telephone & Alarms
$407
$5,000
$5,660
$51000
349
Lab Services
$6,738
$81600
$8,652
$0
353
Auditing
$2,160
$2,160
$2,160
$2,750
354
Contract Services -Glacier Gold
$115,980
$1101000
$12106
MONO
355
Other Contract Services
$30,003
WOO
$36,471
$401,000
356
Consultant - Electrical Engineer
$7,404
$25,000
$81P898
$50,000
357
WWTP Facility Plan FY081Rate Study FY09
$25,886
$2000
$9,835
$121500
358
Consultant - TMDL
$3,979
$501N0
$3,015
$5000
360
Maintenance Service -misc.
53,291
$7,600
$17,600
con't.
130
WASTEWATER TREATMENT PLANT
FUND: 53I0-455-430640
Maintenance & Operations -continued:
361 Maintenance -Digester clean/inspect
366 Building Maintenance
373 School & Travel
380 Training Materials
388 Medical Services
395 Equipment Rental
510 Property & Liability Insurance
521 Central Garage Transfer
522 Administrative Transfer
528 Data Processing Transfer
Total Maintenance & Operations
430640 Capital Outlay: Operating
EXPENSE DETAIL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
$5,501
$7,500
$o
$121500
$2,069
$3,000
$1,990
$3,000
$10,718
$11,000
$14,313
$11,000
$1,180
$1,500
$11150
$1,500
$850
$1,000
$666
$1,000
$775
$1,000
$o
$1,000
$43,889
$46,000
$49,351
$52,000
$3,500
$3,500
$3,500
$3,500
$85,421
$83,786
$83,786
$85,930
$8,588
$121,036
$12,036
$18,197
$734,408
$857,826
$7301763
$921,932
940
Machinery & Equipment
$1,000
Total Capital Outlay from operations $0
$0
$0
$1,000
430644
Capital Outlay:. BONDED, Replacement & Plant Investment funds
933
Plant expansion-eng,construction/SDC's (10122) $1,372,299
$3,492,838
$48,695
$3,444,563
934
WWTP - Bond Construction Funds $o
$14,080,412
$10,100,796
$3,9791616
000
BOND RESERVE REQUIREMENT ($389,588)
935
Plant expansion - replacement $ $0
$2,963,000
$2,2751205
$687,795
Total WWTP CONSTRUCTION $1,372,299
$20,536,250
$12,424,696
$8,1129974
430645 WWTP Replacement Funds:Evg (10125)
362 Equipment Maintenance
940 Machinery & Equipment
Total Replacement Funds
490210 Debt Service
610 Principal, Interest, (partial estimate '07 bonds)
831
$57,506 $75,000 $61,834 S%1000
$1841474 $843000 $57,375 $981000
$241,980 $1591.#000 $119,209 $158,000
$525,670 $1,549,090 $1,002,258 $1,2321,248
*Deprec.IReplacement Reserve $327,293 $341,951 $341,951
Subtotal Sewer Treatment $3,663,447 $249061,988 $155209,059
*Note: Replacement reserve is the amount of cash moved to the Evergreen/Kalispell equipment replacement account.
Actual depreciation expense is $800,000.
con't.
$396,227
$119372,230
131
WASTEWATER TREATMENT PLANT
FUND: 5310-455-430640
430646
Laboratory Operations
Personal Services
110
Salaries & Wages
121
Overtime
153
Health Insurance
155
Retirement - PERD
Total Personal Services
430646
Laboratory Maint. & Operations:
210
Office Supplies
213
Small Office Equip & Furniture
215
Computer Supplies & Support
216
Computer Equipment
218
Equipment (Non Capital)
222
Lab Supplies
224
Janitorial Supplies
229
Other Supplies
312
Postage & Shipping
335
Membership and Dues
336
Licenses and Fees
345
Telephone & Alarms
349
Lab Services
362
Equipment Maintenance
373
School & Travel
380
Training Materials
EXPENSE DETAIL
FTE's
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
2.20
$12515'72
$500
$20,295
$7,724
$0 $0 $0 $154,092
$250
$400
$500
$1,200
$250
$5,000
$50
$200
$200
$250
$200
$150
$12,000
$2,500
$3,000
$200
$0 $0 $0 $26,350
Subtotal Laboratory Operations $0 $0 $0 $18%442
Total Sewer Treatment & Laboratory $3,6639447 $24^19988 $159209,059 $1195529672
132
SEWER BILLING
FUND: 5310-454-430620
Personal Services
Materials and Services
EXPENDITURE SUMMARY
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
I
FY08/09-
. ............. ........
$105,407 $111,786 $1103720 $118,960
$43,904 $57,177 $601)413 $6909
$149,311 $168,963 $171. 5133 $188,769
PROGRAM DESCRIPTION
The City bills Customers for sewer service on a bi-monthly schedule. The administrative fee effective July Ist, 2007,
is $3.75 per billing period.
FY 09 BUDGET HIGHLIGHTS
Line Item Detail:
218 Computers--$3,000 Continue to keep computer technology current.
354 Postage/Other Billing Cost-$23,000 Increased customer base, rising cost of mail service.
532 Office Rent-$5500 Office rent to go toward debt service for new City Hall building.
FY08 BUDGET ACCOMPLISHMENTS
Sewer customers can now choose to have their bills paid automatically out of their bank account. Auto pay or on-line
credit/debit card payment is now used by approximately 12% of customer.
133
SEWER BILLING
FUND: 5310-454-430620
Personal Services:
110
Salaries & Wages
153
Health Insurance
155
Retirement - PERD
Total Personal Services
Materials and Services:
215
office supplies/furniture
218
computers/supplies
335
Membership & Dues
353
Auditing
354
Contract services
355
Billing Costs/postage
373
School & Travel
522
Administrative transfer
528
Data Processing
532
Office Rent
Total Materials and Services
Total Billing Costs
EXPENDITURE DETAIL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
FTE's 2
2
2
2
$811548
$85,035
$84,089
$90,718
$187988
$211316
$21,316
$221j486
$4,871
$5,435
$5,315
$55755
$105,407
$111,786
$110,720
$ I M960
$10
$2,500
$21,348
$11000
$1,584
$1,500
$884
$3,000
$152
$300
$153
$300
$1,200
$1,300
$1,300
$1,500
$6,161
$7,000
$3,595
$7,300
$161)587
$15,000
$21,370
$23,000
$1,833
$1,000
$1,982
$1,000
$4102
$5,032
$51236
$6,013
$111)485
$15,795
$15,795
$21,196
$7,750
S73750
$5,500
$43,904
$57,177
$605413
$69,809
$149531.1
$1685963
$171,133
$188,769
134
SEWER- OPERATIONS, BILLING, WASTEWATER TREATMENT
FUND: 5310
DEBT SERVICE SCHEDULE
490200
Debt Service-2002 bonds:
610
Principal
620
Interest/fiscal agent fees
630
Bond issue costs -new bond
490204
Debt Service-2004 bonds: (HWY 93 So.)
610
Principal
620
Interest/fiscal agent fees
630
Fiscal Agent Fees
B01 loans:
490545
Debt Service -Loader:
Total Debt Service Sanitary Sewer
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
SANITARY SEWER
$0 $0
$0 $o
$0 $0
$55,000
$571,000
$501)831
$48,750
$300
$600
$0 $0
$579000
$48,750
$0
$o
$0
$58,000
$46,613
$600
$0
$106,131 $106,350 $105,750 $105,213
WASTEWATER TREATMENT PLANT
490210
Debt Service--2002 bonds:
610
Principal
$200,000
$205,000
$205,000
$215,000
620
Interest
$40,890
$33,990
$33,990
$26,508
630
Fiscal Agent Fees
$300
$600
$300
$600
490215
Debt Service-SRF Loan
610
Principal
$2221000
$232,000
$232,000
$241,000
620
Interest
$62,480
$53,500
$53,500
$44,140
490227
Debt Service--SRF Loan (new construction)
Estimate
partial
610
Principal
$492,000
$350,000
$370,000
620
Interest
$532,000
$1275468
$3355000
Total Debt Service WWTP $525,670 $1,549,090 $1,002,258 $1,2325248
Total Sewer Fund debt $63101 $1,655,440 $1111083008 $1,337,461
135
STORM SEWER
FUND: 5349-453430246
PROJECTED REVENUE AND FUND SUMMARY
8
BEGINNING CASH
FY06147
FY0710L______
STORM SEWER
FUND: 5349-453-430246
EXPENSE SUMMARY
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
Personal Services
$2611897
$356,396
$3229,161
$4063481
Materials and Services
$1881766
$3775489
$2755034
$323,307
Capital Improvements
$49,400
$405250
$22,704
$301500
Capital Improvements -Impact Fees
$0
$75,000
$0
$375,000
Capital Improvements -Replacement
$0
$184,998
$8,299
$190,248
Depreciation (fund $40,000)
$1801000
$180,000
$180,000
$190,000
$680,063
$1,214,133
$808,198
$1,515,536
PROGRAM DESCRIPTION
The Storm Sewer Maintenance Division is responsible for the maintenance and operation of the Storm
water collection, transmission, detention and disposal facilities of the City of Kalispell. The purpose ❑f
this system is to collect and properly dispose of storm water from snow melt, rainfall and other sources
without going through the wastewater treatment plant. The division maintains over 34 miles of storm water
facilities including catch basins, inlet, culverts, storm drains, detention basins and outfalls.
Rates 2008.2009 +11.5%
VACANT 0.002880 capped at $250.90
RESIDENTIAL 0.005569 capped at S 121.29
Non-residential improved:
90% Covered 0.009990
100% up to Covered 0.012488
137
STORM SEWER
FUND: 5349-453-43 0246
FY 09 BUDGET HIGHLIGHTS
Line Item Detail: STORM SEWER FUND
110 Personal Services - Increased .55 FTE
Moved the Construction Manager salary out of the Public Works Administration Fund, and redistributed a portion of other
salaries that were previously budgeted in the Public Works Administration fund to funds that better reflect where time is
actually spent. Transferred .20 FTE from Fire to Storm. No new FTE's were added.
Line Item Detail: STORM SEWER FUND
215 Computer Software & Supplies - $5,000
Includes expenses for software, alarm, and installation of a phone lines to lift station #26.
218 Equipment Non Capital) - $2,200
$1,200 Turbidity Meter
$1,000 - Misc Replacements
231 Gas & Gil- $13,500
Increased $51,000 due to the rising cost of fuel.
357 Rate Study -- $22,500
The Kalispell system of storm water assessments has never been analyzed to the depth and degree that is common with
municipal utilities. With the adoption of impact fees for growth -related improvement projects, a thorough review of the
assessment system and methodology is required to ensure consistent and correct financial practices are in place in all areas
of City infrastructure operation and maintenance. This will further ensure that an adequate and fair rate structure is developed
and that O&M costs are not mingled with growth related costs in violation of Montana law.
358 Review Impact Fees - $5,000
According to Senate Bill 185 impact fees have to be reviewed every two years. Starting in December, 2008, we will need
to begin the review process for Water, Sewer, Stormwater, Police, and Fire impact fees. Since this is the first impact fee
review process to be completed under the new law we are unsure as to how much time this will involve, or to what extent
the impact fee consultant will need to be involved in the process. The FY08109 budget includes $5,000 each in water, sewer,
and storrnwater, and $500 each in Police and Fire. Total Cost $1 f,000.
359 TMDL 1 Permit - $50,000
The State of Montana is under Federal Court order to develop a TMDL for pollutants flowing from the Flathead basin into
Flathead Lake. These TMDL restrictions have potentially very serious consequences for the City's historical ability to drain
storm waters to Flathead tributaries and its community wastewater to Ashley creek. Discussions with MDEQ have continued
to be reasonably productive. However, recent permit and TMDL decisions by MDEQ for other Cities indicate that Kalispell
may need to consider the possibility of litigation to ensure reasonable and fair treatment by the State. This budget item
addresses ongoing consultant assistance to negotiate a satisfactory TMDL and also provides for potential legal assistance.
138
STORM SEWER
FUND: 5349-453-430246
FY 09 BUDGET HIGHLIGHTS - Con't.
362 Groundwater Monitoring - $22,000
The City has purchased or otherwise acquired numerous properties that were later found to have serious pollution problems
that affect the groundwater. MDEQ has required the City to develop and maintain long-term groundwater monitoring plans
for a number of pollutants. The monitoring is usually done on a quarterly basis for each site. This new budget item
provides funds for this long --term monitoring obligation.
Capital Outlay:
940 Machinery & Equipment - $30,500
Carry Over $16,500 - Represents 10% cost: of a TV Camera Van. We have budgeted funds in equipment
replacement in anticipation of the TV Van for several years. The current van is 17 years old, and equipped with 1980
technology. The new TV van will be linked to our GIS system and will operate at twice the speed as the old system.
Remaining Cost budgeted in Sewer. Total cost of TV Van - $165,000
$149,000 - (20%) Skid Steer Loader w/Attachments
(shared with Sewer, Water, Spec. Street & Solid Waste Funds- Total Cost $70,000)
952 Storm Drain Correction - $100,000
The goal of this project is to provide design and construction for areas in the City that are in need of storm drainage
systems and storm drainage system upgrades. Some of these areas had old storm sewers draining into the sanitary sewer.
• Areas in the older sections of the City that have extensive ponding at the intersection caused from minor rain events.
• South Meadows area which has compounding drainage issues due to drainage areas (ditches, swales, outfalls) being
eliminated by residential use.
Capital Outlay: Replacement
955 Lilt Station #1 Replacement - Carryover $184,998
It was hoped that this L.S. replacement could be avoided by connecting into new US 93 facilities. However,
final design was not able to overcome grade differences between the systems. The old L.S. will be abandoned
and a new L.S. built to lift flows from east of US 93 into the new system on 18th Street.
944 Vehicles - $5,250
55,250 - (25%) Midsize 4 WD Pickup (cost shared w/Sewer, Water, Spec. St. - Total Cost $21,000)
958 Stillwater & Willow Glen Design - Carryover $75,000 Design - New $300,000 Construction
The goal of this project is to provide and study design to correct stormwater flooding problems created from new
development and growth. Specific areas of concern are Stillwater Road drainage thru County and new development to
Spring Creek and Leisure Height subdivision retention pond storage and discharge.
39
STORM SEWER
FUND: 5349-453-430246
FY 08 ACCOMPLISHMENT5
s Maintained 39.8 miles of storm sewer mains.
146 Residential/Commercial MS4 permits were issued.
Added 151,268 linear feet of storm drain to City system.
Ongoing public/school education regarding stormwater pollution.
• Completed the program for the City of Kalispell's Illicit Discharge Detection and Elimination.
Mapped new stormwater utilities.
Began the development of Stormwater Quality Standards for the City of Kalispell.
Corrected storrnwater deficiencies at Honeysuckle and Buttercup Loop and at West Oregon at 7th Avenue WN;
4th Avenue WN & Railroad Street (F.H. Industries), 3rd Street East (Chuck Olson Realty), and at Glenwood Drive
between Two Mile and Liberty are scheduled for repair the summer of 2008
Extended storm culverts at Sunset Court and landscaped to improve drainage into Sunset Park.
140
STORM SEWER
FUND: 5349-453-430246
Personal Services: FTE's
110
Salaries & Wages
121
Overtime
153
Health insurance
155
Retirement
Subtotal Personal Services
Maintenance & Operations:
210 Office Supplies & Small Office Equip.
214 GISIGPS Supplies & Equipment
215 Computer Software & Support
216 Computer Equipment
218 Equipment (non capital)
221 Safety Equip. & Supplies
229 Other Supplies
231 Gas & Oil
241 Consumable Tools
320 Printing -blue prints, etc.
345 Telephone &. Communication
352 Storm Drain Correction funds
353 Auditing
354 Contract Services (Meridian Fuel Spill '08)
356 Storm water Reg Compliance Program
357 Facility Plan Phase 11 i Rate Study '09
358 Impact Study / Review impact Fees '09
359 TMDL 1 Permit
360 Repair & Maint. Services
362 Groundwater Monitoring
371 Curb & Gutter
373 School & Travel
388 Medical Services
410 Construction materials
510 Property & Liability Ins.
521 Central Garage Transfer
522 Administrative Transfer
EXPENSE DETAIL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
4.6
5.35
5.35
6
$2161850
$274,135
$2601)232
$320,465
$3,590
$45500
$1,910
$4,500
$28,482
$6 I ,912
$43,902
$611292
$12,975
$15,849
$16,1.17
$20,224
$261,897
$356,396
$322,161
$406,481
$143
$3,850
$45440
$15200
$1,657
$3,000
$13,172
$21)000
$44
$10,000
$0
$5,000
$929
$5,000
$1,623
$4,000
$4,000
$4,757
$21,200
$75
$5,500
$1,854
$1,500
$365
$2,500
$143
$1,500
$7,486
$85500
$9,412
$13,500
$616
$500
$516
$1,500
$0
$200
$0
$200
$0
$600
$599
$600
$395100
$145,000
$24,899
$1007000
$500
$600
$600
$600
$14,798
$9,000
$871,134
$12,000
$3,442
$10,000
$11,932
$10,000
$50,992
$45,000
$19,920
$22,500
$13,641
$0
$7,405
$5,000
$2,652
$50,000
$25,918
$50,000
$276
$1,000
$203
$1,000
$101)298
$20,000
$26,370
$22,000
$1,948
$5,000
$3,593
$5,000
$3,480
$3,500
$4,266
$4,500
$0
$250
$0
$250
$8,824
$101)000
$3,932
$10,000
$6,885
$71)500
$7,324
$8,000
$0
$2,000
$2,000
$2,500
$12,693
$163-480
$16,480
$24,083
14
STORM SEWER
FUND: 5349-45 3-430246
EXPENSE DETAIL-Cont.
Materials and Operations Cont.:
528 Data Processing Transfer
532 Debt/Lease Payments/office rent '08
Subtotal materials & services
Capital Outlay:
940 Machinery & Equipment-
944 Vehicles
953 Liberty Street Storm Drain Improvements
954 Northridge Heights Storm Drain Design
430248 Capital Outlay: Replacement
944 Vehicles
955 Lift Station # 1 Replacement
Subtotal Capital Outlay
Capital Outlay: Impact Fee $
958 Stillwater &Willow Glen Construction (FY08 Design)
510400 Depreciation:
831 Depreciation: (fund $40,000)
TOTAL Storm Sewer
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
$2,497
$3,859
$3,859
$6,399
$5,425
$4,650
$4,683
$6,275
$188,766
$377,489
$275,034
$323,307
$201)250
$4,625
$30,500
$49,400
$20,000
$18,079
$0
$495400
$40,250
$229704
$30,500
$5,250
$0
$184,998
$8,299
$184,998
$0
$184,998
$8,299
$190,248
$0
$751000
$0
$375,000
$1.80,000
$180,000
$1801)000
$190,000
$680,063
$131214,133
$808,198
$1,515,536
142
SOLID WASTE
FUND: 5510-460-430840;430845
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH.
10100 CASH: operating
10120 *Replacement Account
Total Cash
REVENUES
343410
Assessments
363040
Penalty & Interest
371010
Interest Earnings
Change in AIR, Comp. Abs.
Total Revenue
Total Available
EXPENSES
Operations
Capital Outlay -operations
Capital Outlay -replacement
*Depreciation/Replacement Fund
Total Expenses
ENDING CASH
10100 Operating
10120 *Replacement Account
Total Cash
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
$253,543
$248,302
$2471056
$228,280
$172,144
$41545 0
$41,450
$1251624
$425,687
$289,752
$2887506
$353,904
$61 % 115
$687,000
$705,557
$742,570
$4,01.7
$3,500
$3,957
$3,500
$17,844
$15,000
$16,554
$16,000
($5,769)
$0
($5,269)
$0
$635,207
$7053,500
$720,799
$762,070
$1,060,894
$995,252
$1,009,305
$15115,974
$541,694
$643,770
$608,519
$705,750
$0
$0
$31,056
$85,000
$230,694
$15,826
$151>826
$190,000
$100,000
$100,000
$100,000
$100,000
$872,388
$7595596
$755,401
$1,080,750
$247,056
$210,032
$228,280
$99,600
$41,450
$125,624
$125,624
$35,624
$288,506
$335,656
$353,904
$135,224
1.43
SOLID WASTE
FUND: 5510-460-430840;43 0845
EXPENSE SUMMARY
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
I FY07/08
FY08/09
Personal Services
$3771)538
$444,510
$4201,704
$472,899
Materials and Services
$164,156
$19%260
$187,815
$232,851
Capital Outlay
$0
$33,500
$31,056
$85,000
Capital Outlay- Replacement
$230,694
$15,852
$15,826
$190,000
Depreciation & Replacement
$100,000
$100,000
$100,000
$100,000
$872,388
$793,122
$755,401
$11)080,750
PROGRAM DESCRIPTION
The Solid Waste Operating Division is responsible for the Collection, conveyance and disposal of all refuse
accumulated within the city in an efficient and sanitary manner.
GARBAGE RATES
The garbage rates:
Residential: $108.00 per year (increase $6)
Non -Residential:
300 Gal.
400 Gal.
300 Gal.
400 Gal.
Current
Current
Proposed
Proposed
DUMPSTER Pick up
Rates
Rates
Rates
Rates
1 Weekly
$329.00
$402.00
$335.00
$408.00
2 Weekly
$546.00
$692.00
$552.00
$698.00
3 Weekly
$813.00
$1,032.00
$819-00
$1,038.00
144
SOLID WASTE
FUND: 5510-460-430840;430845
FY 0 BUDGET HIGHLIGHTS
Line Item Detail : Solid Waste Fund
218 Non Capital Equipment - Garbage Containers - $25,000
Several subdivisions are beyond the mandatory 5 yr waiting period for City garbage service and have picked up the necessary
documents to petition the City for service. Additional containers will need to be purchased when these petitions for
City garbage service are accepted.
231 Gas & Oil - $47,800
Increase of $10,000 due to the rising cost of fuel.
355 Recycling Program -- $18,000
Fiscal year 2007/08 included funds to purchase large community recycling containers for use by Evergreen Disposal in a
public -private partnership to expand the Kalispell community's waste recycling efforts. In a continuation of this program, this
budget item is to provide a cost supplement to offset increased transportation costs incurred by Evergreen during the recycled
waste collection process.
Capital Outlay:
940 Machinery & Equipment - $15,000
$14,000 - (20%) Skid Steer Loader w/Attachments (costs shared w/Sewer/Storm, Water, Special Street - Total Cost $70,000)
$1,000 - (20%) Hydraulic Fluid Changer (costs shared w/Water, Sewer, Spec. St., 'WWT - Total Cost $5,000)
Capital Outlay: Replacement funds and operating funds
944 Machinery & Equipment w $260,000
$260,000 - Side Arm Garbage Truck
FY 08 BUDGET ACCOMPLISHMENTS
• Collected 7,828 tons of garbage from residential and commercial accounts.
101 new commercial and residential accounts.
Cleaned, trimmed and eliminated alley right-of-way encroachments which interfered with refuse collection.
• New equipment included the purchase of new side -arm 26 yd. Heil Packer garbage truck and new GMC
one ton pickup with 10' snow plow.
• Cross trained Street Department personnel to operate the side arm garbage trucks.
Delivered 10 - 90 gallon containers to new customers
Delivered 26 - 100 gallon containers to new customers
Delivered 36 - 300 gallon containers to new customers
Delivered 29 - 400 gallon containers to new customers
1.45
SOLID WASTE
FUND: 5510-460-430840;43 0845
Personal Services: FTE's
110
Salaries & Wages
121
Overtime/Call outs
I53
Health Insurance
155
Retirement - PERD
Total Personal Services
Materials and Services:
213 Small Office Equipment
216 Computer Equipment & Support
218 Non Capital Equip.- Garbage Containers
221 Safety Equipment & Supplies
224 Janitorial Supplies
229 Other Supplies
231 Gas and Oil
241 Consumable Tools
341 Electricity
344 Natural Gas
345 Telephone
354 Contract Services
356 Recycling
360 Repair & Maintenance
366 Building Maintenance
369 Radio Maintenance
373 School & Travel
388 Medical services
510 Property & Liability Insurance
512 Uninsured Loss - Deductible
521 Central Garage Transfer
522 Administrative Transfer
528 Data Processing Transfer
532 Office Rent
Total M & O
EXPENSE DETAIL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07/08
FY08/09
6.55
7.35
7.35
7.55
$298,518
$339,548
$3351)353
$369452
$6,962
$%000
$67541
$%000
$53,903
$75,094
$58,071
$711)738
$18,155
$20,868
$20,739
$22,709
$377,538
$444,510
$420,704
$472,899
$195
$4,300
$3,675
$13000
$758
$41242
$1,044
$21)500
$36,333
$191148
$20,413
$25,000
$245
$2,500
$423
$21P0
$230
$400
$254
$400
$142
$2,000
$658
$2,000
$33,624
$37,800
$43,804
$471)800
$199
$1,00o
$187
$1,500
$1,426
$1,700
$1,505
$1,500
$8,062
$11,000
$5,947
$109000
$613
$600
$621
$700
$5, 110
$10,000
$131490
$12,000
$18,000
$200
$750
$749
$750
$280
$63700
$4,490
$1,000
$350
$300
$40
$300
$533
$25500
$1,664
$3,500
$305
$700
$380
$500
$111219
$12,00o
$101)203
$131)000
$160
$6,500
$975
$6,500
$281,000
$26,000
$2610000
$26,000
$23,261
$25,052
$25,052
$26,328
$5,094
$7,318
$71X8
$10,898
$0
$4,650
$4,650
$6,275
$156,339
$1871160
$173,542
$219,451
146
SOLID WASTE
FUND: 55 ] 0-460-430840;430845
430845
mash bay/Materials & Services
224
Janitorial Supplies
341
Electricity
342
Water
344
Natural Gas
360
Repair & Maint Services
366
Building Maintenance
430840
Capital Outlay:
920
Building
940
Machinery & Equipment
944
Garbage Truck 26%
430840
Capital Outlay: Replacement funds
944
Garbage Truck 74%
944
Vehicles
Subtotal Capital Outlay
510400 Depreciation (funding $100,000 for FY09)
831. Depreciation expense
Total Solid Waste
EXPENSE DETAIL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY06/07
FY07/08
FY07l08
FY08/09
$178
$350
$0
$350
$1,396
$11)500
$21XI
$2,300
$0
$250
$172
$250
$5,195
$7,500
$11,631
$8,500
$853
$1,500
$449
$1,000
$195
$1,000
$0
$1,000
$7,81.7
$125100
$14,273
$13,400
$0
$0
so
$33,500
$31,056
$15,000
$0
$0
$70,000
$0
$335500
$31,056
$85,000
$202,229
$15,852
$153826
$1.90,000
$28,465
$0
$0
$0
$2301694
$151852
$155826
$190,000
$100,000
$100,000
$100,000
$100,000
$872,388
$793,122
$7555401
$1,080,750
147