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03. Public SafetyPUBLIC SAFETY Fund No. 1000 Police Department $ 3,8405219 2919 Law Enforcement Block Grants $ 3251000 2921 Nurturing Center Grant $ 88,447 1001 On --Behalf Payments -Retirement $ 1,1755000 2399 Public Safety Impact Fees $ 1.661,375 1000 Fire Department $ 2,4021,923 2957 Fema Grant $ 1144%741 41.50 Fire Truck $ 544,756 2230 Ambulance Fund $ 1905305 $ 11,046,156 52 POLICE DEPARTMENT FUND: GENERAL 1000-413-420140 EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 Personal Services $3,017,186 $3,302,405 $3,278,819 $3,597,719 Maintenance & Operations $164,386 $241,300 $197,256 $200,500 Capital Outlay $75,747 $70,000 $811235 $15,000 Transfer to Grant Funds $38,693 $43,812 $43,812 $2700 Total $3,296,012 $3,657,517 $3,601,122 $31840,219 PROGRAM DESCRIPTION The Kalispell Police Department's budget reflects 47 full -tune employees, two permanent part-time employees and one part-time Call --in employee. Of these employees, 36 are sworn police officers from the Chief to entry-level police officer. State and federal guidelines recommend two officers per thousand population for cities of our size and area. Our current ratio is approximately 1.85 per thousand. We currently have three patrol cars with over 120,000 miles; it is our goal to provide safe and dependable emergency response vehicles for our officers. We had requested to replace our one 4WD patrol vehicle to partially maintain our replacement schedule so we do not have such and aged fleet of response vehicles, however budgetary constraints will not allow for the replacement this fiscal year. The budget reflects funds from a number of grant opportunities including COPS, DVAT, Round Up for Safety, and MDOT grants programs. We have added in the budget money to match federal and state grants to purchase new digital radios to replace our current analog radios. Our current radios have severe reception issues and aging technology. This will be alleviated through the purchase of P25 compatible radios. In 2007 the department handled 26,584 calls for service. That included 1,183 accidents, 270 DUI arrests, 130 domestic abuse reports, and 337 arrests for minors in possession of alcohol. Officers issued 8,172 citations, and arrested 1,903 suspects. The Detective Division investigated 518 cases in 2007. We also continued to build on a number of valuable community partnerships through involvement in multiple community events. 53 r� 54 55 56 �.. ..� CY Cld H � a � W U Cd Cd a H v v :,..� - cv • v � U v � � U C:3 G3 4-4 03 O � CIS con U H H cr3 � U H C ct cid a 4-0 �... ro ....., . cc Co 57 t�U *0 'd N cl Ti C.) -;17otu G .W O W o *v..= ,, n 0 t„ ci7 TA �. p p. .... 0 .'t- :- Cd U Ni ...... ML 0.7 . y 58 POLICE DEPARTMENT FUND: GENERAL 1000-413-420140 FY09 BUDGET HIGHLIGHTS Line Item Detail: Kalispell Police Dept. 110 Includes funding for the transfer of drug team officer to general fund in anticipation of loss of federal drug task force grant. Includes funding for 1 officer moved from DVERT Grant back to General Fund for 9 months. 126 Special Holiday Enforcement Grant: Reduced in anticipation of incoming grant funding. 127 School District Overtime. Increased to better reflect actual costs. This will be offset by revenues received from the school. 218 Non -Capital Equipment: Reduced but will be used toward furnishing of expansion. 335 Dues: Increased to better reflect actual costs. 373 School & Travel: reduced to help meet budget crunch. Mandatory training will still be completed. 388 Physicals: Off year for contractual biennial physicals 829 Transfers: City Match of 12.5% for P25 compatible radios to comply with inter -operability standards. Dispatch 110 Salaries: Two permanent part --time employees working 30 hours a week are being added to the FTE schedule, equivalent to .5 FTEs. They are not new hires. 121 Reflects actual expenditures. UNFUNDED; 940 Police car - $35100 59 POLICE DEPARTMENT FUND: GENERAL 1000-413-420140 FY08 BUDGET ACCOMPLISHMENTS ./ Successfully maintained a traffic program staffed by three officers Increased four patrol shifts to four officer manning J Sought out and obtained other significant sources of funding for necessary equipment Maximized training budget by hosting schools V Successful planning for cost-effective expansion Started vehicle replacement schedule .� Professionalized appearance of patrol cars while increasing perception of presence and improving safety Accomplished department -wide NIMS training ./ 983 hours of volunteer time utilized v/ Developed a job description for Crime Analysis/Records Keeping position ,/ Continued to reduce comp -time balances V Provided additional professional training for dispatchers +/ Developed more proactive approach to crime solving in the Detective Division Improved personnel evaluations sl POLICE DEPARTMENT FUND: GENERAL 1000-413-420140 EXPENDITURE DETAIL POLICE & ADMINISTRATION - FTF's 110 112 114 121 123 125 126 127 153 155 210 215 218 220 221 225 226 227 228 229 230 231 235 237 320 335 ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 29 Personal Services: (see Detectives, Dispatch, & Animal Control also) Salaries and payroll costs $11407,128 Severance -retirement (amended '08) $69,884 Comp time Buyout $24,819 Overtime (split wldetectives, estimated) $881,707 Special Assignment Overtime $3008 DUI Task Force Grant/Sp. Traffic $111>537 Spec. Holiday Enforcement Grant'(amended 07) $50,299 School District Overtime $8,040 Health Insurance $260,918 Retirement $1763448 Subtotal Personal Services $2,127,878 Maintenance & Operations: Office Supplies Computer supplieslequipmentlmaint. Equipment non -capital Investigative Supplies Safety Equipment Major Case Unit supplies SRT Support/supplies Ammo & Supplies Patrol Car Supplies Other Supplies Crime Prevent. Supplies Crisis Negotiations Bike Patrol Reserve Program Supplies Printing Membership Dues 61 29 29 31 (2 FTE's moved from grants) $1,565,305 $ I ,570,380 $1,719,415 $301)000 $26,681 $0 $65,000 $5,835 $12,500 $75,000 $78,311 $751000 $27,500 $28,171 $27,500 $10,000 $5,743 $10,000 $601p000 $38,716 $40,000 $15,000 $20,182 $20,000 $2811775 $281,356 $318,803 $187,360 .............. ....$197,873 $227,580 $2,2571940 $2,253,248 $2,450,798 $3,283 $4,500 $3,922 $4,000 $51,666 $6,500 $5,814 $65500 $3,890 $17,500 $13,636 $4,000 $6,876 $800 $6,289 $61000 $10,163 $10,000 $4,046 $9,000 $3,050 $4,000 $367 $3,000 $6,182 $4,000 $3,883 $4,000 $11,662 $15,000 $121912 $15,000 $9,212 $20,500 $24,785 $14,000 $4,201 $4,000 $31494 $3,500 $1,680 $1,500 $1,381 $2,000 $25 $1,500 $1 ,746 $1,000 $I,126 $1,500 $1,325 $1,000 $ 130 $21500 $32 $2,500 $51662 $6,000 $5,490 $6,000 $1,016 $I,000 $1,534 $21000 con't POLICE DEPARTMENT FUND: GENERAL 1000-413-420140 EXPENDITURE DETAIL -CONTINUED 345 Telephone & Communications 354 Contract Services 357 Forensic Analysis/Pathology 363 Office Equip Maintenance 365 Mandatory maint. & licensing/software 369 Radio Maintenance 373 School & Travel 375 Regional Training (reimbursed) 380 Training Supplies 388 Medical Services* 391 Prisoners Medical Treatment 392 Prisoners Room & Board Subtotal Maintenance & Operations Operating Transfers: 827 To Drug Fund 2916 829 Transfer to Block Grant 2919 823 Other Transfers Total Operating Transfers Capital Outlay: 942 Radio Match 12% 944 1 Police Car/radio/light bars/equipment Subtotal Capital Outlay Subtotal Police & Administration ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 $14,413 $15,000 $15,299 $15,000 $15,198 $8,500 $31308 $8,000 $3,603 $3,500 $2,918 $3,000 $1,867 $21500 $3,005 $2,500 $15,578 $26,000 $19,112 $23,500 $820 $200 $23705 $2,500 $27,566 WOO $26,976 $3000 $11896 $101)000 $171-784 $15,000 $1,999 $2,000 $11892 $200 $200 $1200 $5,950 $1,000 $6 $1,000 $258 $500 $0 $2,000 $0 $1,000 $156,970 $228,300 $199,863 $187,500 $31100 $43,812 $43,812 $0 $27,000 $703 $0 $0 $0 $38,693 $431812 $43,812 $27,DOO $19,067 $0 $0 $15,000 $56,680 $701X0 $81,235 $0 $75,747 $7000 $81,235 $15,000 $2,3999288 $29600,052 $295689158 $29680,298 m con't. POLICE DEPARTMENT FUND: GENERAL 1000-4 1.3-420140 EXPENDITURE DETAIL - CONTINUED ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07I08 FY08/09 DETECTIVES FTE's 4 5 5 5 420141 Personal Services: 110 Salaries $2411378 $2931540 $296,556 $298,440 121 Overtime $26,078 $2500 $1307 $251,000 153 Health Insurance $311>542 $48,893 $45,980 $52,274 155 Retirement $32,057 $39,410 $381-059 $40,189 Total Detectives $331,055 $4069843 $393,692 $415,903 420144 RESOURCE OFFICERS FTE'S 2 3 3 3 110 Salaries and payroll costs $100,706 $138,299 $117,980 $156,837 153 Health Insurance $19,110 $27,099 $20,353 $20,750 155 Retirement $1203 $18,568 $151201 $211160 Total Resource officers $1329509 $1839966 $153,534 $198,746 420142 DISPATCH FTE's 7 7 7 8.5 1.5 FTE added for 2 Perm part-time existing employees. (added partime FTE's) 110 Salaries $280,715 $307,945 $317,852 $3541767 121 Overtime $18,478 $13,500 $15,831 $1500 153 Health Insurance $551167 $56,735 $64,562 $75,698 155 Retirement $181,655 $183734 $219,188 $23,054 Total Dispatch Personal Services $373,015 $396,914 $419,433 $468,519 Maintenance & Operations: 215 Computer supplies $1,615 $2,000 $1,314 $11700 234 Uniforms $1,304 $1,500 $1,592 $1,800 373 School & Travel (reimbursed 911) $1,720 $600 $31464 $6,000 Total Maintenance & Operations $4,639 $9,500 $6,370 $9,500 Total Dispatch services $377,654 $4069414 $425,803 $478,019 con't. 63 POLICE DEPARTMENT FUND: GENERAL ] 000-413-420140 EXPENDITURE DETAIL -CONTINUED ANIMAL CONTROL F'TE 420145 Personal Services: 110 Salaries 121 Overtime 153 Health Insurance 155 Retirement Subtotal Personal Services Maintenance & Operations: 229 Other supplies 354 Shelter/Animal :Vet. Treatment Subtotal Maintenance & Operations Total Animal Control GRAND TOTAL POLICE BUDGET I ACTUAL I i BUDGET i ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 1 1 1 1 $39,344 $40,690 $44,091 $46,718 $182 $1,000 $173 $11000 $101889 $12,569 $111988 $13,204 $2,314 $21,483 $200 $2,830 $52,729 $56,742 $58,912 $631752 $1,079 $100 $128 $1,000 $1,698 $21)500 $895 $2,500 $2,777 $3,500 $1,023 $31500 $55,506 $609242 $59,935 $67,252 $392969012 $3,6579517 $3,6015122 $3,840,219 64 LAW ENFORCEMENT GRANTS FUND: 2919-4I 3-420140 REVENUE PROJECTION - FUND SUMMARY BEGINNING CASH Cash on Hand REVENUES 334013 MDGT Equipment Grant 1 Radio Grant 334014 MDDT Motorcycle Grant 331021 JAG Grant (amend $15,000 Safe Kids) 331024 Roundup for Safety grant 331026 County Drug team Contribution 335082 911 reimbursement (amend $23,590) 365000 Trade-in value 365020 Private Donation (amended $37,293) 383001 Transfer from General Total Revenue Total Available EXPENDITURES Crime Control ENDING CASH Cash on Hand amended ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08.. . .................... .. FY07/08 FY08/09 _j $1,934 $12,966 $12,964 $12,423 $14,635 $28800 $40,949 $19,500 $19,500 $8092 $103,000 $0 $10,000 $9,000 $15,000 $6,200 $29,590 $25,225 $2,500 $2,715 $337,293 $327,899 $8,348 $0 $0 $27,000 $78,324 $407,883 $390,339 $325,000 $805258 $420,849 $4031)303 $337,423 $67,292 $4191,883 $3903,880 $325,000 ON $12,966 $966 $12,423 $12,423 LAW ENFORCEMENT GRANTS FUND: 2919-4I3-420140 EXPENDITURE DETAIL/SUMMARY Maintenance & Operations: 218 911 computer reimbursement 219 Equipment: in car video (amend $15,000 Safe Kids '08) 220 Other equipment from donations 221 Ammo for SWAT team donation Total Maintenance & Operations Capital Outlay: 940 Equipment (amend $23,590 Dispatch recorder'08) 941 Rifles for SWAT team donation (amend $37,293 '08) 944 Vehicles -Drug team contrib. 944 Motorcycles Total Capital TOTAL amended ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 $6,229 $6,000 $13,635 $0 $5,349 $24,000 $21,307 $0 $14,635 $5,000 $132 $10,000 $5,000 $4,895 $0 $26,213 $40,000 $27,969 $1ONO $323,590 $314,196 $315,000 $37,293 $24,600 $19,000 $24,115 $0 $41,079 $0 $0 $0 $41,079 $379,883 $362,911 $3153,000 $67,292 $419,883 $390,880 $325,000 FY08 BUDGET" ACCOMPLISHMENTS A budget of $25,000 for reimbursement from 911 funds for a new recording system in dispatch was completed in June 2008. Two night vision optics (rifle scopes) were purchased with donated funds,one rifle and ammo. The second rifle $7,350 is carriod over to FY09. All funded by a private donation. FY09 BUDGET HIGHLIGHTS *A carryover of $7,350 for a rifle was omitted in FY09 budget - will amend. The budget reflects $288,000 in grant monies to purchase P25 compatible radios. This requires only a 12.5% match of $42,000 from the City; $27,000 from General Fund and $15,000 from Impact Fee Fund. Budget in this fund is th $288,000 plus the $27,000 = $315,000 Additional budget authority has been provided in the amount of $10,000 from the Roundup for Safety grant No NURTURING CENTER GRANT FUND: 2921 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 010100 CASH: operating REVENUE 331024 DOJ GRANT Total Revenue Total Available EXPENSES NURTURING CENTER ENDING CASH Cash Carry Over ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 $0 $0 $104,441 $103,300 $14,853 $88,447 $104,441 $1039300 $14,853 $88,447 $104,441 $103,300 $14,853 $88,447 $1043441 $1031,300 $1.4,853 $88,447 $0 $0 $0 $0 67 NURTURING CENTER GRANT FUND: 2921 EXPENDITURE DETAIL/SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 400 420180 NURTURING CENTER GRANT 790 NURTURING CENTER GRANT $104,441 $103,300 $14,853 $881,447 Total $104,441 $103,300 $14,853 $88,447 Grant from the Department of Justice to the Nurturing Center thru the City. 68 ON BEHALF PAYMENTS FUND: 1001 GENERAL-.400-420140....420400 REVENUE PROJECTION/EXPENDITURE SUMMARY Beginning ,Cash ------_ _.rani oon ■ CASH: Operating Revenue INTERGOVERNMENTAL Total Available Expenditure --_nr i i rrrrr RETIREMENT 155 Police 155 Fire Ending Cash ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 $o $0 $93600 $1,050,000 $0 $0 $1,050,000 $1 , 175,000 $936,860 $1,050,000 $11,050,000 $11175,000 $451,844 $550,000 $5161)412 $600,000 $485,016 $500,000 $5165214 $575,000 $936,860 $1,050,000 $15050,000 $1,175,000 Cash Carry Over $0 $0 PROGRAM DESCRIPTION On -behalf payments are payments made by the State of Montana into the State Retirement Fund on behalf of Police and Firemen. No funds come through the City's bank, nor do we write any checks. Recognition of the benefit is a requirement of GASB 24 (Governmental Accounting Standards Board). The State pays 3 2.6 1 % (of payroll) for f re and 29.37% for police. $0 $0 IMPACT FEES FUND: 2399 REVENUE PROJECTION Be innin Cash 10100 Cash: Administration 5% 10172 Cash: Police 1.0173 Cash: Fire Total Cash Revenue 341072 POLICE 341073 FIRE 371010 Interest Revenue-distrubuted to cash accts Total Revenue Total Available Expenditure 900 Fire Department Police Department Admin.- Fire for review Admin-Police for review Total Expenditures EndinzCash 1 - 1111 I I /pIIMNIw 10100 Cash. Administration 5% 10172 Cash: Police 10173 Cash: Fire Total Cash ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 $4,838 $43,838 $11,708 $0 $61)554 $61554 $16,358 $0 $86,720 $86,702 $213,997 $0 $981)112 $98,094 $242,063 $61)798 $10,000 $9,670 $1000 $89,952 $1201000 $1273725 $120,000 $1,344 $800 $6,574 $4,500 $98,094 $130,800 $143,969 $134,500 $98,094 $228,912 $242,063 $376,563 $0 $120,000 $0 $165,375 $0 $500 $500 $0 $120,000 $0 $1665375 $4,838 $4,838 $113708 $18,208 $6,554 $16,674 $16,358 $25,858 $86,702 $87,400 $213,997 $1821-122 $98,094 $108,912 $242,063 $207,980 70 IMPACT FEES FUND: 2399 EXPENDITURE SUMMARY/ DETAIL ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 413 420140 Police Department 940 match for radio PD (see fund 2919) $o 354 Impact fee review from adrn. 5% $500 416 420400 Fire Department 940 match for radios Fire (see fund 2957) $0 354 Impact fee review from adm. 5% $500 944 CAPITAL FIRE TRUCK $0 $1201000 $0 $120,000 $0 $120,000 $0 $121,000 610 Principal -Fire Truck $2500 620 Interest $201)375 Total debt service $45,375 Total $0 $120,000 $0 $166,375 PROGRAM DESCRIPTION Impact fees were recently adopted by the City Council. An Impact Fee committee oversees the recommendations for use of these funds. TThe fire department will fund a portion of a new ladder truck with impact fees and a portion of related debt. Impact fees can be used for capital purchases related to growth. 5% of the impact fees is for administration and will be used to pay the review fees. 71 FIRE DEPARTMENT FUND: 1000-416-420400;420440;420465 EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 Personal Services $21)130,081 $2,325,655 $213341.f251 $2,162,619 Maintenance & Operations $198,086 $208,180 $200,034 $125,715 Capital Outlay $14,513 $5,250 $5,250 $101,102 Debt 1lntercap Loan $36,398 $36,407 $36,407 $104,572 $2,379,078 $2,575,492 $215751942 $2,403,008 PROGRAM DESCRIPTION Mission " Respond to all fire, rescue, medical, and hazardous materials needs in our community, and immediately begin to mitigate the emergency. Respond to all requests for emergency medical services within the ambulance response area; and assist our community in reducing and preventing emergencies." Vision "Assisting our community in reducing, preventing, and mitigating emergencies." Ambulance response is a function of the Kalispell Fire Department. The service supports 10.95 FTEs, responding to over three thousand requests for transport service. 72 � C e� i_•• .�. i.e .ur 4.. CJ EE WK PON* a V .� v V t rz • � x � �• t# w�. cs C C � � a CL *00 Cl it �Ci iz 2 0. �.lz ids SAS %. .w R7 73 FIRE DEPARTMENT FUND: 1000-416-420400;420440;420465 FY 09 BUDGET HIGHLIGHTS Line Item Detail: OPERATIONS (420400) i 10 Salaries - Total reduction in the Fire/Ambulance budget of 4 FTE's (vacancies). 2 Fire Marshal's 1 Chief - .80 suppression; .20 Ambulance (Training officer moved back to union) 1 Clerk .5 Prevention; .5 Ambulance 218 Equipment -non capital moved to Fund 2957 Fema Grant fund to utilize remaining funds 229,322,333,335-These budget lines have been moved to: TRAINING. Line Item Detail: TRAINING/HAZMAT (420465) TRAIN NGIHAZMAT have been consolidated to facilitate budget responsibilities and planning. Line Item Detail: Hazardous Materials (420460) 241 Consumable tools -Costs are reimbursed by the State and are shown in revenue. Line Item Detail: STATION NO. 62 (420470) 224 Janitorial Supplies -Not supplied by city janitorial service. 341/344 Electricity & Natural Gas -Based on actual 12 month history 362 Equipment maintenance -Equipment no longer under warranty. 366 Building maintenance -Building no longer under warranty. 74 FIRE DEPARTMENT FUND: 1000-416-420400;420440;420465 FY 08 BUDGET ACCOMPLISHMENTS Responded to over 4900 calls, an increase of 14% in requests for fire, medical, or hazardous materials assistance. However, we are seeing this increase taper off as Evergreen Fire has begun BLS ambulance transportation in their district. ® More than 25% of personnel attended the National Fire Academy in Maryland. Provided the Fire Officer I course, in May, to Kalispell Fire personnel and other fire agencies across Montana. i All personnel recertified in ice rescue and wild land fire training. With the commitment of several firefighters, and the assistance of Public Works and Parks and Recreation, the City now has the rescue team and needed equipment for confined space, low angle, and below grade rescues. ! Successful in Assistance to Firefighters Grant for fire suppression and rescue equipment-$112,000. (Fund2957) Successful in Community Risk Assessment Grant-$32,000. This provides the tools and training for us to assess the risks faced by the City during a disaster. (Fund 2957) Ordered a 105" ladder truck to replace a 30 year old ladder truck that will be put into reserve for second and greater commercial alarms. Personnel now average just over 39 hours of fire, rescue, hazardous materials, and EMS training per month, exceeding our goals and objectives in the Five Year Plan. 75 FIRE DEPARTMENT FUND: 1000-416-420400;420440;420465;420470 EXPENDITURE DETAIL 85/15% 80/20% 80/20% 80/20% 420400 OPERATIONS Personal Services: FTE'S 110 Salaries 112 Salaries- Severance or comptime buyout 121 Overtime 153 Health Insurance 155 Retirement (FURS) Total Operations/Personal Services Maintenance & Operations-. 210 Office Supplies 213 Small Office Equip 215 Computer Supplies 218 Equipment (Mon Capital) 221 Safety Equipment 224 Janitorial Supplies 241 Consumable Tools/Uniforms 320 Printing & postage 322 Books, dues & subscriptions 335 Membership & Dues 345 Telephone & Communications 354 Contract Services 358 MT F/F Testing Consortium 362 Equipment Maintenance 369 Radio/pager- Equip.& Maintenance 373 School & Travel 380 Training Materials Total Operations/M & O 420400 Operations, can't. 610 Debt Retirement: Fire Engine & Ladder truck 620 Interest ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 _j 24.35 26.2 26.2 26.2 (.8 vacant) $1,437,057 $111546,997 $1,559,345 $1,491,097 $189214 $1,500 $1,185 $22,000 $62,999 $73,500 $89,736 $57,765 207,829 $2431-464 $243,464 $234,012 1819837 $200,853 $199,150 $206,285 $1,907,936 $21A066,314 $2,092,880 $2,011,159 $1,216 $1,350 $1,333 $1,350 $98 $300 $269 $300 $2,172 $3,100 $11919 $3,000 $14,587 $20,750 $21,909 $0 $29,577 $30,000 $30,073 $0 $615 $500 $619 $500 $161071 $161X0 $16,115 $12,000 $1,889 $300 $318 $300 $328 $550 $46 $0 $240 $400 $385 $o $6,234 $8,000 $8,980 $6,000 $70 $850 $0 $5,050 $11000 $11000 $11000 $o $6,789 $7,100 $6,784 $7,100 $15,915 $7,900 $8,082 $4,900 $12,975 $6,500 $8,041 $o $2,260 $2,300 $2,517 $0 $112,036 $1069900 $ l 08,390 $40,500 $23,938 $24,857 $24,857 $73,309 $12,460 $111550 $1 1,550 $31,263 $36,398 $36,407 $36,407 $104,572 Cont. 76 FIRE DEPARTMENT FUND: 1000-416-420400;420440;420465;420470 EXPENDITURE DETAIL-Cont. Capital Outlay 940 Radio match 2009 Total Operations 420440 PREVENTION FTE's 110 Salaries 111 severance 114 Camp time buyout 121 Overtime 153 Health Insurance 155 Retirement (FURS) Total Prevention/Personal Services Maintenance & Operations: Prevention 210 Office Supplies 213 Small Office Equip 215 Computer Supplies 218 Equipment (Non Capital) 221 Safety Equipment 241 Consumable Tools/Uniforms 314 Private Hydrant Rental 320 Printing 322 Books/ Fire Prevention Week materials 333 Subscript/Fire Codes/Publications/Filing fees 335 Membership & Dues 345 Telephone & Communications 354 Contract Services 362 Equipment maintenance 373 School & Travel 379 Meetings 380 Training Materials Total Prevention Expenses ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 $125266 $5,250 $5,250 $10,102 $290681,636 $21214,871 $2,242,927 $21,1669333 3.4 3.4 3.4 3.7 (2.5 vacant) $173,908 $189,283 $187,461 $113,593 $0 $12,000 $3,1 10 $0 $0 $500 $0 $500 $1,267 $1,500 $483 $1,500 $241091 $291903 $29,104 $20,670 $21,783 $24,955 $211213 $15,197 $221,049 $2589141 $2419371 $151,459 $1,719 $1,600 $11533 $1,600 $445 $500 $143 $500 $3,795 $7,000 $5,255 $51000 $41493 $61500 $5,094 $0 $3,059 $3,000 $2,847 $0 $1,935 $2,550 $2,843 $2,550 $0 $6,000 $5,078 $5,500 $463 $1,500 $1,317 $1,500 $979 $21250 $202 $2,250 $1,700 $21200 $1,440 $2,200 $37 $775 $225 $775 $4,018 $5,640 $4,481 $5,640 $428 $1,700 $2,387 $1,700 $514 $500 $194 $500 $5,380 $81250 $6,212 $500 $560 $500 $550 $500 $278 $600 $88 $600 $29,803 $51,065 $39,889 $35,815 $250,852 $3099206 $2819260 $187,274 Cont. 77 FIRE DEPARTMENT FUND: 1000-416-420400;420440;420465;420470 EXPENDI'T`URE DETAIL-Cont. 420465 TRAININGIHAZMAT Personal Services: 121 Overtime only Total TRAINING/Personal Services Maintenance & Operations: TRAINING 218 Supplies & Equipment (Non Capital) 322 Books 333 Subscription 335 Membership & Dues 380 Training 388 Physicals & immunization Total TRAININGIHAZMAT Services M & O Total TRAINING/HAZMAT Expenses 420470 FIRE STATION #62 920 Construction Contingency FIRE STATION #62 420470 Maintenance & Operations: Fire Station No. 62 213 Small Office Equipment 218 Equipment (Non -Capital) 224 Janitorial Supplies 241 Consumable Tools 341. Electricity 342 'Dater 344 Natural Gas 354 Contract Services 362 Equipment Maintenance 366 Building Maintenance Sub Total M & O Station ff62 GRAND TOTAL FIRE ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 $1,096 $19200 $0 $0 $1,096 $11200 $0 $0 $2,519 $90 $200 $238 $350 $240 $400 $1,000 $o $340 $1,200 $6,150 $69,765 $1,491 $0 $109237 $69765 $19831 $2,150 $119333 $7,965 $1,831 $211.50 $149513 $0 $0 $0 $159 $400 $0 $400 $71189 $3,500 $3,831 $3,500 $1,269 $750 $891 $750 $276 $400 $547 $400 $11,842 $12,000 $10,525 $12,000 $1,849 $2,200 $2,111 $2,800 $151Y806 $16,500 $21,327 $16,500 $4,422 $4,400 $4,925 $4100 $1,942 $29200 $2,788 $2,600 $1,256 $1,100 $2,979 $31500 $46,010 $43,450 $49,924 $47,250 $2,3919344 $2,575,492 $2,5759942 $254031,008 78 FIRE GRANTS -FEMA, ETC. FUND: 295 7-416-420400 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: operating REVENUES 331112 Homeland Security Grant 97.067-taw veh 331113 FEMA Grant #7 - 911 CAD system 331114 County 911 match for CAD system 331115 Homeland Security Grant 97.067 HSGP 331118 FEMA Grant #8 $989000 331119 FEMA Grant #6 $103,716 331120 Hazmat Tech Train Grant 334020 Regional Hazardous Materials Team Reimb. 334021 Hazmat Grant 334122 INCIDENT REIMS. 362010 Meridan Gas Spill Reimbursement 365020 Donations/Roundup for Safety 334013 CUPS Grant radios 331121 HMEP Grant (CFDA 20.703) 331122 CERCLA Grant (CFDA 97.021) Total Revenue Total Available EXPENDITURES M&O Capital Outlay Total Expenditures ENDING CASH CASH: operating amended ACTUAL BUDGET ACTUAL BUDGET FY06I07 FY07/08 FY07/08 FY08/09 $27,527 $34,044 $34,044 $53,713 $275000 $31473 $0 $850,000 $0 $732,701 $183,175 $20,000 $18,334 $201N0 $88,200 $7%665 $29,468 $%644 $0 $0 $301000 $30,000 $30,000 $55,735 $281)661 $60,000 $445167 $443,167 $44,167 $71,882 $130,000 $78,661 $130,000 $300,000 $51,474 $0 $2,530 $151)000 $3,503 $6,000 $126,713 $24,567 $%433 $745412 $1,569,746 $365,938 $1,396,224 $1015939 $1,603,790 $39%982 $11)449,937 $67,895 $7071213 $313,987 $407052 $0 $887,716 $32,282 $1,042,589 $67,895 $1,594,929 $346,269 $11)449,741 $34,044 $8,861 $53,713 $196 79 FIRE GRANTS -FEMA, ETC. FUND: 2957-416-420400 EXPENDITURE SUMMARY amended ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 Personal Services $62,455 $170,000 $731398 $170,000 Maintenance & Operations $5,440 $537,213 $2403589 $2371152 Capital Outlay $0 $887,716 $32,282 $1,042,589 $671)895 $1,594,929 $346,269 $1,449,741 PROGRAM DESCRIPTION Federal Grant Funds which the City can apply for to fund equipment and reimburse salaries and overtime related to hazmat and other emergencies. FY 08 BUDGET ACCOMPLISHMENTS Numerous grants for equipment and Hazmat overtime were expended. Homeland Security provided a tow vehicle for equipment Meridian Gas Spill was reimbured $51,473; the balance due and related costs have been moved to Storm Sewer. FY 09 BUDGET HIGHLIGHTS Cops Grant for Radios for Public Safety for both Police and Fire. The Kalispell Fire Department has applied for 3 grants through the Department of Homeland Security- 1. Fire prevention grant focused on community education regarding residential fire sprinkler systems. 2.KFD has applied for a Fire Grant to replace an existing 1988 Fire Engine Kalispell Fire Department is a Cooperator with the DNRC, providing off -duty staff response during Fire Severity periods. All costs are reimbursed. The Department is a Cooperator with the State of Montana, continuing to provide the highest level of response for regional hazardous materials incidents. wI! FIRE GRANTS -FEMA, ETC. FUND: 295 7-416-420400 EXPENDITURE DETAIL Personal Services: Reimbursable 110 Salaries 121 Overtime 153 Health Insurance 155 Retirement Total Personal Services 420400 Maintenance & Operations: misc. donations 121 Hazmat Reimbursement -overtime 229 Hazmat reimbursement -materials 218 Equipment (non -capital) 221 Safety Equipment 354 Haz Tech Training Grant 373 Travel - reimbursable 420410 Hazmat 354 Training Grant (HMEP & CERCLA) 121 Overtime 218 Equipment (carryover $4,096) 373 Travel - reimbursable 420411 Homeland Security Grant 218 Equip/Homeland Sec HSGP 420412 FEMA #5/#6 GRANT REQUEST 944 Ladder Truck(FY07)/Prevention & Safety(08) 420413 FEMA #7 GRANT REQUEST 940 AFG Regional CAD System 420414 FEMA #8 GRANT REQUEST 218 AFG Equipment and Safety 420450 Homeland Security Grant 940 Hazmat Tow Vehicle 940 COPS Grant Radios 420500 Meridan Gas Spill 110 Salaries & Total FEMA/ other public safety budgets amended ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 $5,977 $64,000 $51,176 $64,000 $51,840 $35,000 $2,699 $35,000 $0 $65000 $0 $6,000 $4,638 $5,000 $6,053 $5,000 $623,455 $1105,000 $5%928 $110,000 $40,000 $40,000 $15,735 $39 $15,735 $1,823 $151000 $26,367 $53,250 $20,904 $305000 $303,000 $30,000 $3,617 $20,000 $4,931 $20,000 $5,440 $1205735 $613,337 $1791)889 $34,000 $20,000 $13,470 $201000 $1 % 167 $25,651 $235263 $5,000 - ---- $950 $5,000 $0 $44,167 $401XI $821)263 $203,000 $21,121 $20,000 $10,716 $5,282 $0 $850,000 $0 $915,876 $112,311 $791)948 $1.5,000 $27,000 $27,000 $126,713 $300,000 $51,582 $0 $67,895 $13594,929 $346,269 $1,449,741 8 FIRE TRUCK FUND: 4150-416-420400 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: operating REVENUES 380000 Revenue: Doan Total Available EXPENDITURES 944 Capital Outlay -Fire Truck Total Expenditures ENDING CASH CASH: operating 82 BUDGET ACTUAL BUDGET FY07/08 FY07/08 FY08/09 $0 $0 $544,756 $575,000 $575,000 $0 ................. ... ............ $575,000 $575,000 $544,756 $575,000 $30,244 $5441756 $575,000 $301,244 $5445756 $0 $544,756 $0 FIRE TRUCK FUND: 4150-416-420400 EXPENDITURE DETAIL/SUMMARY BUDGET ACTUAL BUDGET FY07/08 FY07/08 FY08/09 420400 Fire Department 944 Ladder Truck carryover $5755000 $30,244 $544,756 $575,000 $30,244 $544,756 PROGRAM DESCRIPTION Mission " Respond to all fire, rescue, medical, and hazardous materials needs in ❑ur community, and immediately begin to mitigate the emergency. Respond to all requests for emergency medical services within the ambulance response area; and assist our community in reducing and preventing emergencies." Vision "Assisting our community in reducing, preventing, and mitigating emergencies." 944 For the purchase of a 105' ladder truck, as per the department's vehicle replacement schedule and to correct a deficiency noted by the Insurance Services Offices. The current 30 year old ladder truck has had numerous major repairs over the past three years, causing it to be out of service for up to 30 days at a time. Because of its age and the likelihood of continued breakdowns, this apparatus should not be relied on for initial emergency response and it will be put int❑ reserve status. This will also fulfill the recommendation in the 2005 ISO grading which indicated the need for two ladder trucks; one for initial response and the second in reserve status but able to respond to working commercial alarms. 83 AMBULANCE FUND FUND: 223 0-440-420730 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: operating Total Cash Available REVENUES 342050 Fees for Services 342052 Out of City surcharge Write - offs, uncollectible Medicare, etc. 342070 County EMS Levy 336020 On -behalf payments by state to retirement fund plus (incr.) decr. in AIR ,comp abs. 371010 interest Earnings Total Revenue Total Available EXPENSES Ambulance Service Capital Outlay Total Expense ENDING CASH Total cash available 5410 2230 2230 2230 ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 $83,768 $57,703 $57,703 $8,486 $831,768 $571,703 $57,703 $8,486 $1,384,957 $1,540,000 $11)1601)950 $11)250,000 $50,000 ($600,000) ($410,000) ($412,500) $78,555 $85,000 $94,483 $105,000 $1211254 $1401)000 $1291,053 $130,000 $72,720 $3,961 $3,000 $2,268 $2,000 $1,661,447 $11168,000 $976,754 $1,124,500 $1,745,215 $15225,703 $1,034,45 7 $ I ,132,986 $1,680,112 $1,078,647 $988,566 $1,038,695 $79400 $147,000 $37,405 $15,000 $1,687,512 $15225,647 $1,025,971 $1,053,695 $571,703 $56 $8,486 $793291 84 AMBULANCE FUND FUND: 223 0-440-420730 EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 Personal Service $854,214 $889107 $811,807 $837,041 Materials and Services $825,898 $188,960 $176,759 $2011654 Capital Outlay $7,400 $147,000 $37,405 $15,000 Replacement Reserve/Depreciation exp. $45,000 $0 $0 $0 $1,732,512 $1,225,647 $1,025,971 $11053,695 PROGRAM DESCRIPTION Mission " Respond to all fire, rescue, medical, and hazardous materials needs in our community, and immediately begin to mitigate the emergency. Respond to all requests for emergency medical services within the ambulance response area; and assist our community in reducing and preventing emergencies." Vision "Assisting our community in reducing, preventing, and mitigating emergencies." FY aS BUDGET ACCOMPLISHMENTS Responded to over 3000 requests for service. FY 09 BUDGET HIGHLIGHTS Line Item Detail, Ambulance Department: 112 Severance -The Kalispell Fire Department is anticipating one retirement 121 Overtime -This amount allows the city to manage personnel issues related to training, required certifications, and unscheduled illness and injuries. 231 Gas and Oil -Increase in price of fuel. 510 Property and Liability Insurance -liability insurance tied to payroll. 85 AMBULANCE FUND FUND: 223 0-440-42073 0 Personal Services: FTE's 110 Salaries & Wages 112 Severance -retirement 121 Overtime 153 Health Insurance 155 Retirement 156 Retirement -on behalf pmt Total Personal Services Materials and Operations 210 Office Supplies 213 Small Office Equipment 215 Computer Supplies 218 Equipment - Non -Capital 231 Gas and Oil 241 Consumable Tools/uniforms 312 Postage 320 Printing 345 Telephone & Communications 353 Audit 354 Paramedic Recertification 358 MT F1F Testing Consortium 359 Collection Serv.ICredit Card Fees 362 Equipment Maintenance 369 Radio Maintenance 373 School & Travel 380 Training Materials 388 Exposure Testingllmmun. 391 Treatment: -Medical Supplies 510 Property & Liability Ins. 521 Central Garage Transfer 522 Administrative Transfer 528 Data Processing Transfer EXPENDITURE DETAIL 70/30 80/20 80/20 80/20 ACTUAL FY06/07 BUDGET FY07/08 ACTUAL FY07/08 BUDGET FY08/09 11.25 9.40 9.40 9.10 (.7 vacant } $484,943 $530,696 $508,112 $504,614 $9,400 $6,000 $543 $6,000 $100,282 $603000 $22,564 $50,000 $73,603 $86,025 $87,500 $81,694 $64,732 $66,966 $64,035 $64,733 $1213,254 $140,000 $129,053 $1303000 $8549214 $88%687 $811,807 $8371)041 $2,044 $1,900 $2,020 $11)900 $331 $750 $108 $750 $55888 $6,000 $41)689 $6,000 $6,606 $33500 $5,809 $3,500 $11,539 $123,000 $13,074 $13,500 $%278 $71)250 $71376 $7,250 $2,450 $3,000 $2,726 $3,000 $1,194 $1,250 $11210 $1,250 $2,480 $11800 $2,316 $1,800 $335 $335 $335 $500 $8,410 $8,420 $7,969 $8,420 $234 $500 $500 $500 $1,895 $3,800 $378 $3,800 $1,500 $3,500 $27174 $3,500 $3,911 $3,800 $3,637 $3,800 $21405 $4,400 $5,334 $4,400 $506 $700 $700 $3,750 $55160 $93,000 $618 $9,000 $495,817 $3 8,000 $50,424 $3 8,000 $2101.6 $241)000 $1707 $24,000 $6,500 $700 $7,000 $7,500 $283305 $343837 $34,837 $37,636 $3,994 $5,718 $5,718 $10,398 con't. AMBULANCE FUND FUND: 223 0-440-42073 0 EXPENDITURE DETAIL - Can't. 805 Match grant 810 Bad Debt Exp. 40% Total Materials and Operations EMS Capital Expenses 944 Command vehicle 50% With Fire 940 Replacement defibrillator 943 Ambulance (did not purchase '08) Total Capital Outlay 510400 831 Replacement reserve Total Ambulance ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 $0 $7,500 $0 $7,500 $650,000 $0 $0 $0 $8251,898 $188,960 $176,759 $201,654 $71400 $55250 $5,250 $0 $0 $29,750 $32,155 $15,000 $0 $112,000 $o $0 $71Y400 $147,000 $37,405 $15,000 $453000 $0 $0 $o $1,732,512 $1,225,647 $1,025,971 $1,053,695 87