The URL can be used to link to this page

02. General GovernmentGENERAL GOVERNMENT Fund No. 1000 General Government $ 33500 1000 City Manager $ 1.35,632 1000 Human Resources $ 1.37,114 1000 Mayor & City Council $ 101,698 1000 Media Specialist $ 301894 1.000 City Clerk $ 98,290 1000 Finance Department $ 2451498 1000 City Attorney $ 3865782 1.000 Municipal Court $ 331,792 1000 City Facilities Maintenance $ 287,551 1000 Planning Department $ 3691030 2394 Building Department $ 577,019 6030 Data Processing $ 3341236 $ 313711136 19 GENERAL GOVERNMENT FUND: GENERAL 1000-400-41 XXXX EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 Administration & Operations $309,768 $458,010 $445,486 $335,600 $309,768 $458,010 $445,486 $335,600 PROGRAM DESCRIPTION The purpose of the General Government budget is to provide funding for expenses of a general nature having application to all functions of general government. The budget includes funding for maintenance and operational items such as elections, general office supplies, postage, insurance printing, and costs associated with auditing and records administration. FY09 BUDGET HIGHLIGHTS Liability insurance is provided by MMIA and based on payroll. Property Insurance is also through MMIA. Audit costs are $23,825 per the contract with Denning, Downey and Associates - costs are shared with other funds. Postage rates increased. Printing includes P. 0. Books, Financial Reports, Audit Reports and the Preliminary and Final Budgets. Printing also includes envelopes and stationary. 20 GENERAL GOVERNMENT FUND: GENERAL 1000-400-41 XXXX EXPENDITURE DETAIL ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 410530 Audit 353 Contract services ($23,825) & filing fees $7,960 $91)100 $6,830 $11,000 410560 Purchasing: 210 Office Supplies $31295 $4,000 $21)627 $4,000 312 Postage $17,158 $16,500 $16,723 $16,500 320 Printing $41,139 $5,000 $6,440 $5,000 354 Telephone Procurement $8,408 $6,750 $5,706 $0 410600-354 Elections $0 $6,500 $6,477 $7,500 410900 Records Admin.: 331 Publication & Filing Fees $3,528 $5,500 $5,562 $5,500 420400-356 Parks Impact fee study (carryover) $13,797 $5,61.0 $0 $0 460452-366 Hockaday -annual building maint. $6,600 $6,600 $6,600 $6,600 460452-920 Conrad Mansion Improvements $46,000 $461006 $0 460452-354 Community Center Contract $46,000 $433429 $0 510310-354 ICMA FEES $500 $500 $500 $500 510330-513 Liability Insurance $197,854 $22500 $2101,374 $200,500 510330-516 Property Insurance $38,066 $381250 $38,135 $43,500 510330-516 Uninsured Loss (insurance deductible) $8,463 $35,000 $50,077 $35,000 510300 Contingency $0 $1,700 $0 $0 $3091768 $458,010 $445,486 $3355600 21 CITY MANAGER FUND: GENERAL 1000-401-410210 Personal Services Materials and Services EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET BUDGET FY05/06 FY06/07 FY07/08 FY08/09 $1 14,422 $131,755 $128,397 $1221782 $10,531 $30,100 $25,324 $12,850 $124,953 $161,855 $153,721 $135,632 PROGRAM DESCRIPTION The City Manager is the Chief Administrative Officer of the City. The Manager's responsibilities include supervision of the City employees, implementation of City policy, preparation and oversight of the City budget, advising the City Council, and informing the citizens of Kalispell about City plans, programs and actions. 22 CITY MANAGER FUND: GENERAL 1000-401-410210 Personal Services: 110 Salaries and payroll costs 1.53 Health Insurance 155 Retirement Total Personal Services Materials & Services: 213 Office Equipment 215 computer software/supplies 218 Equipment -not capital (furniture) 229 Supplies 312 Newsletter 322 Books 335 Membership & Dues 345 Telephone (long distance & cell) 373 School & Travel 379 Meetings 381 Training (admin staff) Total Materials & Services Total City Manager FTE'S ACTUAL FY06/07 BUDGET FY07/08 ACTUAL FY07/08 BUDGET FY08/09 2 2 2 2 1 vacant) (1 vacant) 1 vacant) 1 vacant) $106,764 $121,819 $1191444 $11 1,969 $1,167 $1,785 $1,403 $3,500 $6,491 $8,151 $7,550 $7,313 $114,422 $131,755 $128,397 $122,782 $0 $600 $73 $600 $76 $300 $16 $300 $0 $6,700 $6,619 $1,000 $139 $800 $781 $600 $0 $1,200 $0 $500 $43 $200 $81 $150 $1,566 $21500 $25448 $2,1.00 $928 $11)200 $11)032 $1,500 $6,133 $12,500 $11,008 $3,500 $11291 $21600 $2,548 $1,300 $355 $13,500 $718 $1,300 $10,531 $30,100 $25,324 $12,850 $124,953 $161,855 $153,721 $135,632 23 HUMAN RESOURCES FUND: GENERAL 1000-401-410830 Personal Services EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 $1091,082 $1101499 $109,395 $1 19,014 Materials and Services $30,180 $32,300 $29,506 $18,100 $139,262 $142,799 $1385901 $1371>114 PROGRAM DESCRIPTION Acts as the City's. authority for all personnel policies I procedures, including labor relations & contract administration, personnel policy administration, _job classification, wage administration, recruitment 1 selection, employee relations, safety and insurance programs, benefits coordinator and any related state and federal programs. FY 08 BUDGET" ACCOMPLISHMENTS Human Resources - Since April 2006 Completed 1 l 7 page City Safety & Health Manual & distributed to affected employees. Continue to make improvements and streamlining of documentation used by various departments. Passed, with high praise from State Inspector, Labor & Industry Comprehensive Safety & Health audit. Received "2006107 1 st Class Cities - Lowest Incurred Dollars in Liability Program" award from MMIA Received and reviewed over 500 employment applications hiringlreplacing 9 new full & part time employees Continue revisions to City's Personnel Manual Created a "Guidelines for Conducting Employee Performance Evaluations" for city staff Reached contract agreement with AFSCME. As acting City Manager, oversaw Michael's West Hazmat spill Participated in and was upheld in arbitration case regarding employee terminated for cause. Created monthly safety training schedule to be used by specific departments FY 49 BUDGET HIGHLIGHTS Print new personnel manuals for employee distribution 24 HUMAN RESOURCES FUND: GENERAL 1000-401-410830 Personal Services: FTE'S 110 Salaries and payroll costs 153 Health Insurance 155 Retirement Total Personal Services Materials & Services 210 Office Supplies 215 Computer supplies 218 Small Office Equipment/ furniture 229 Other Supplies 320 Printing 322 Books 335 Membership & Dues 338 Recruitment 345 Telephone 354 Contract Services 355 EAP Program 373 School & Travel Total M & S TOTAL BUDGET EXPENDITURE DETAIL ACTUAL FY06/07 BUDGET FY07/08 ACTUAL FY07/08 BUDGET FY08/09 1.5 1.5 1.5 1.5 $91,108 $95,758 $94,956 $103,338 $12,276 $8,529 $83,389 $91)090 $5108 $6,212 $6,050 $6,586 $109,082 $110,499 $109,395 $119,014 $626 $1,000 $413 $600 $135 $300 $86 $300 $539 $3,200 $1,967 $600 $0 $350 $136 $300 $60 $800 $816 $250 $1.7 $250 $0 $200 $225 $700 $775 $700 $9,31 1 $8,500 $1 1,460 $3,500 $854 $1,500 $233 $150 $4,117 $3,200 $187 $250 $7,014 $7,000 $7,628 $7,000 $7,282 $5,500 $511805 $4,250 $30,180 $32,300 $29,506 $185100 $139,262 $142,799 $138,901 $137,114 25 MAYOR / COUNCIL FUND: GENERAL 1000-402-410100 EXPENDITURE SUMMARY Personal Services ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 $86,409 $87,526 $90,494 $89,298 Materials & Services $19,029 $29,300 $28,998 $12,400 $105,438 $116,826 $119,492 $101,698 PROGRAM DESCRIPTION The Kalispell City Council is composed of eight (8) City Councilors and the Mayor. The City is divided into four Wards with two Councilors elected from each and the Mayor elected at large. Each member of the City Council serves a four-year term of office with the terms being staggered. All functions of the City government fall directly or indirectly within the jurisdiction of the City Council. The greatest responsibility of the City Council lies in their legislative activities, which includes enacting ordinances, establishing policy and levels of service, adopting the budget, setting service fees, and appropriating money to fund the City's programs and services. The Mayor presides at all Council meetings and is a voting member of the Council. Council meetings are held on the first and third Mondays of each month at 7:00 p.m. in the City Council Chambers at City Hall. FY 09 BUDGET HIGHLIGHTS Line item details: Mayor/Council Budget 210 Office Supplies & Furniture - $100.00 (Decrease of $9,900) The purchase of furniture for the new Council Chambers and Mayor/Council Office is complete, however, additional audience chairs for the Council Chambers may be necessary. Other Budget Cuts 373 School & Travel - $4,500 (Decrease of $3,000) 379 Meetings/Training 1,000 (Decrease of $4,000) MAYOR / COUNCIL FUND: GENERAL 1000-402-410100 Personal Services: FTE'S 110 Salaries and payroll costs 153 Health Insurance 155 Retirement PERS Total Personal Services Materials & Services: 210 Office Supplies & furniture 213 Small Office Equipment 322 Books 335 Membership &. Dues 345 Telephone & Communications 354 contract services (skunks) 373 School & Travel - Council 379 Meetings/training Subtotal TOTAL EXPENDITURE DETAIL. ACTUAL FY06/07 BUDGET FY07/08 ACTUAL FY07/08 BUDGET FY08/09 9 9 9 9 $615821. $63, l 39 $621)466 $63,139 $22,274 $22,372 $25,633 $24,183 $2,314 $21,015 $2,395 $1,976 $86,409 $871,526 $901,494 $89,298 $573 $101000 $8,726 $100 $44 $100 $0 $100 $51 $100 $291 $100 $5,944 $61)500 $6,199 $6,500 $0 $100 $40 $1.00 $0 $0 $495 $0 $71)107 $7,500 $81774 $4,500 $5,310 $5,000 .... ........................ .... ... $49473 $1,000. $191029 $29,300 $28,998 $12,400 $105,438 $116,826 $11 %492 $1011,698 27 CITY CLERK FUND: GENERAL 1000-402-4101.50 EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 Personal Services $59,932 $621475 $62,386 $931)540 Maintenance & Services $8,880 $12,200 $10,694 $41750 $68,812 $74,675 $73,080 $98,290 PROGRAM DESCRIPTION The City Clerk is responsible for: entering into books all Ordinances, Resolutions and Minutes passed by the City Council; filing and keeping all agreements and contracts belonging to the City; making certified copies of all records, books and papers as needed; making and keeping a complete index of the Minute Book, Ordinance Book and Resolution Book and all other books and papers on file in the City Clerk's office; take and administer oaths; organize and distribute materials for Council Meetings and Work Sessions and perform any additional duties as directed by the City Manager. FY 09 BUDGET HIGHLIGHTS 110 Salaries and payroll costs The City Attorney's Secretary has also been designated as the Deputy City Clerk. Salary and payroll costs are now being shared with one-third attributed to the City Clerk's budget and two-thirds to the City Attorney's budget. 335 Membership & Dues - $275 (+ $50) This line item shows a modest increase of $50.00 to cover any increase in dues to the Montana Municipal Clerks, Treasurers, and Finance Officer's Association and the International Institute of Municipal Clerks. Budget Cuts 210 Office Supplies $250 (- $250) 229 Other Supplies $100 (- $100) 213 Small Office Equipment $250 (- $250) 210 Codification $3,000 (- $3,000) 215 Computer Supplies/Service $250 (- $250) 373 School & Travel $0 - $3,500) FY 08 BUDGET ACCOMPLISHMENTS Completed transition with new codification company. Positive feedback from constituents shows the new Municipal Code site is much easier to navigate and search. Completed contract obligations with Granicus for "live" Council meetings and archival storage of DVD's. A new page on the web site was also developed for easy access to meeting videos. Negotiated a new rate with the Daily lnterLake for legal advertising and publications. 28 CITY CLERK FUND: GENERAL 1000-402-410150 EXPENDITURE DETAIL CITY CLERK: Personal Services: FTE's 110 Salaries and payroll costs 121 Overtime 153 Health insurance 155 Retirement PERS Total Personal Services Maintenance & Services: 210 Office Supplies 213 Small Office Equipment 215 Computer Supplies/services 229 Other Supplies 320 Printing 322 Books 335 Membership &. Dues 345 Telephone 354 Contract Services 352 Codification 373 School & Travel Subtotal M & S TOTAL CITY CLERK. ACTUAL FY06/07 BUDGET FY07/08 ACTUAL FY07/08 BUDGET FY08/09 1 1 1 1.34 $49,805 $51,410 $51,264 $77,655 $1,3 78 $25P150 $29140 $2,000 $5,569 $5,593 $5,593 $9,002 $3,180 $35322 $3,389 $403 $599932 $62,475 $62,386 $93,540 29 $380 $1,100 $1,088 $250 $500 $35 $250 $160 $500 $0 $250 $45 $200 $33 $100 $100 $0 $100 $1,199 $100 $0 $loo $175 $225 $225 $275 $485 $450 $460 $400 $25 $25 $20 $25 ~g; j $7,125 $7,124 $3,000 $3,911 $1,875 $1,709 $0 $8,880 $12,200 $101)694 $4,750 $68,812 $74,675 $73,080 $98,290 MEDIA SPECIALIST FUND: GENERAL 1000-401-410900 Personal Services Maintenance & Services EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 $15,238 $25,855 $203,359 $25,394 $2,600 $2,500 $2,740 $5,500 $173,838 $28,355 $23,099 $30,894 PROGRAM DESCRIPTION The media specialist manages the daily operation of K.alispell's Government Access Television Channel including government meetings coverage, training video tapes, public service announcement, documentaries, etc. FY 09 BUDGET HIGHLIGHTS 218 Equipment/Programming - $3,000 This Iine item of $3,000 is for the possible purchase of additional equipment necessary to effectively broadcast government meetings along with developing and purchasing programming for the government access channel. 30 MEDIA SPECIALIST FUND: GENERAL 1000-401-410900 EXPENDITURE DETAIL ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 Personal Services: 0.5 110 Salaries and payroll costs $11,747 $191026 $121698 $18,176 153 Health insurance $2,722 $5,593 $65815 $6,060 155 Retirement PERS $769 $11236 $846 $ I,158 Total Personal Services $15,238 $25,855 $20,359 $25,394 Maintenance & Services: 218 Equipment $3,000 354 Contract Services $2,600 $2,500 $21740 $2,500 $2,600 $2,500 $2,740 $5,500 $17,838 $28,355 $23,099 $30,894 3 FINANCE DEPARTMENT FUND: GENERAL 1000-403-410550 EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 Personal Services $230,933 $234,993 $233,832 $2331)298 Materials and Services $17,154 $20,700 $14,O65 $12,200 Capital Outlay $0 $0 $0 $0 Total $24807 $255,693 $2471897 $245,498 PROGRAM DESCRIPTION The Finance Department is responsible for all activities concerning finances within the City. Planning, reporting, controlling the revenue and expenditures through various systems of checks and balances is a major duty. Investment, financial reporting and fulfilling regulation requirements are pare of the daily responsibilites. These responsibilities are outlined in the task chart. FY 09 BUDGET HIGHLIGHTS Dine Item Detail: The Budget for 2009 is reduced by funding for .5 FTE. The accounts payable position is being split with the water clerk position. The water clerk vacancy will not be filled unless the work load changes Some contract services is added for temporary help for water in that budget so that the accounts payable clerk can leave the front desk on days when checks are being run. FY 08 ACCOMPLISHMENTS Prepared our 5th Annual Financial Report using the new reporting model - GASB 34 Our 2007 annual report required the addition of infrastructure for streets to be included. Received another unqualified audit! Refinance the new City Hall building with fixed rate lease purchase financing. Bid and financed the new Fire Ladder Truck cr 3.95% interest Refinanced three Board of Investment loans for Water with DNRC at fixed 3.75% financing Prepared application and funding for loans from DNRC for both the Water Reservoir project, $1,500,000 and the Wastewater Expansion project $14,470,000, both at 3.75%. 32 33 FINANCE DEPARTMENT FUND: GENERAL 1000-403-410550 Personal Services: FTE'S 110 Salaries and payroll costs 153 Health insurance 1 S5 Retirement Total Personal Services Materials & Services: 213 Small Office Equipment/supplies 322 Books 335 Dues, memberships & licensing 345 Telephone & Communications 353 Contract Services-Parking/flu shots 354 Contract Services -Grizzly security 355 Bank fees 373 School & Travel Subtotal TOTAL EXPENDITURE DETAIL ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 3.7 3.7 3.7 3.7 $1901295 $191,781 $190,992 $1.91,985 $28,924 $30,688 $30106 $2%262 $11,714 $12,523 $12,154 $12,050 $230,933 $234,993 $233,832 $233,298 $535 $800 $746 $0 $573 $600 $424 $400 $1,223 $1,500 $1,250 $1,250 $60 $300 $109 $150 $714 $800 $629 $400 $4,455 $3,700 $750 $1,500 $6,085 $6,500 $5,825 $6,500 $3,509 $6,500 ....................................... $4,332 .... ......... .. . .. ... $2,000 $17,154 $201)700 $14,065 $12,200 $248,087 $255,693 $247,897 $245,498 34 ATTORNEY FUND: GENERAL 1000-404-411110 Personal Services Maintenance & Operations Total EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 $257,764 $3101)594 $305,866 $3571032 $23,861 $415270 $30,404 $29,750 $281,625 $351,864 $3365270 $386,782 PROGRAM DESCRIPTION The City Attorney's office has the following responsibilities: 1 j Represent the position of the City before the Municipal Court, the District Court, and other Courts where the City's legal interests are involved; 2) Compile contracts, ordinances, resolutions, and other documents necessary for the operation of City government. 3) give written opinions to the Manager, Mayor and Council on questions pertaining to the duties, rights, liabilities and powers of the City; and 4) such other duties as the City Council prescribe. The office of the City Attorney also advises the various City departments on legal matters pertaining to department policy and operations. Municipal Court Statistics: CY2006 CY2007 Complaints filed by City Attorney 164 Omnibus Hearings (Pre -Trial) 1578 Jury Trials held 8 Bench Trials 108 Appeals 1 216 1,920 11 36* 7* 35 ATTORNEY FUND: GENERAL ] 000-404-411110 FY 09 BUDGET HIGHLIGHTS Line Item Detail. 110 Salaries and payroll cost - $357,032 Increase over previous year due to full year pay of additional paralegal as well as expiration of grant for prosecutor salary. A portion (.34 fte) was moved to City clerk for attorney secretary -deputy city clerk. 215 Computer/Full Court 46,000 carryover 322 Westlaw (2 connections) - $5,000 This office now subscribes to Westiaw, an on --line legal research service. 335 Membership & Dues - $1,800 $335 - State Bar of Montana - City Attorney $335 - State Bar of Montana - Adjutant City Attorney $320 - State Bar of Montana - Asst. City Attorney $420 - International Municipal Lawyers Association - City of Kalispell $210 - Notary & bonds for all employees 354 Contract Services - $5,000 - This has not been adjusted upwards as 2007-2008 FY actual costs are considered an aberration rather a trend 373 School and Travel - $4,750 School and travel has not been adjusted upward although the general costs will have increased. The office will stay within budget. FY 08 ACCOMPLISHMENTS 1. The Adjutant City Attorney is now able to devote more time and energy to civil matters with the hiring of an Assistant Attorney devoted to criminal prosecution. 2. The Assistant City Attorney is now able to devote more time to specific prosecution teams such as DIVAT (domestic violence) and Drug Court. Because of the new statewide Public Defenders system - more time is required of the prosecutor to respond to trial requests and Motions. 36 ATTORNEY FUND: GENERAL 1000-404-411110 Personal Services: FTE'S 110 Salaries and payroll costs 153 Health Insurance 155 Retirement Total Personal Services Maintenance & Operations: 210 Office Supplies 215 Computer Supplies/ software licensing 322 Books & CDs 322 Westlaw 335 Membership & Dues 345 Telephone & Communications 354 Contract Services/contingency 373 School & Travel Subtotal TOTAL EXPENDITLUR.E DETAIL ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 I FY07/08 FY08/09 4 5 5 4.66 $216,397 $258,441 $254,014 $297,225 $27,839 $35,790 $35,652 $40,882 $13,528 $16,363 $16,200 $18,925 $257,764 $3109594 $305,866 $357,032 $1,085 $1,300 $1,399 $1,000 $1,926 $9,000 $1,488 $8,500 $4,933 $3,500 $3,647 $2,500 $4,775 $7,600 $4,11.1 $5,000 $1,586 $3,420 $3,416 $1,800 $1,095 $11)200 $839 $1.,200 $4,210 $10,000 $105719 $5,000 $41,251 $59,250 $4,785 ------------ ------------------- $4,750 $23,861 $41,270 $30,404 $29,750 $2813,625 $3515,864 $336,270 $386,782 37 MUNICIPAL COURT FUND: GENERAL 1000-406-410360 EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 Personal Services $1849121 $222,322 $204,518 $248,849 Materials & Services $36,919 $95,496 $64,048 $82,943 Capital $0 $0 $p $p $2213040 $317,818 $268,566 $331,792 PROGRAM DESCRIPTION Our courts have been established as a forum where the parties in a dispute can present their difference and obtain a solution. The system functions under the adversary procedure where each party to the dispute presents his evidence and arguments in the manner most beneficial to his position. It is essential for the proper operation of the system that the trial or hearing be presided over by an impartial judge. The judge must make certain that the proper law is applied and proper rules of evidence and procedure followed. FY 08 ACCOMPLISHMENTS 1. As of April 2008 the Court is acting as its own cashier, relieving the Finance Department from having to account for the court's individual payments. The Court will issue a monthly check to the City of Kalispell. 2. The Court is fully staffed with a Court Administrator, 2 Court Clerks and an elected Municipal Court .fudge. 3. The Court is using electronic Check scanning an credit card payment to improve customer service 4. This court has been approved by the V.S. Department of Justice to implement an Adult Drug Court. This program will involve a team of 8 people, with training and set-up of the court provided by the U.S. Department of Justice. 5. The Court is currently doing arraignments from the detention center via video-conferencing FY 09 BUDGET HIGHLIGHTS 353 Technology The court assess a $5.00 surcharge per citation to assist with purchasing technology and security. The pruchases scheduled for this year include; (I)security window for clerks office and (2)recording equipment for courtroom 354 Contract Services The court replaced the Clerk contract labor with an FTE in February, 2008. The other included expenses are Judge Pro Tem, interpreters for court proceedings, bank deposit pickup with Grizzley Security and Disaster Recovery fo rht court data. 38 MUNICIPAL COURT FUND: GENERAL 1000-406-410360 Personal Services: FTE's 110 Salaries and payroll costs 121 Overtime 153 Health 155 Retirement Total Personal Services Materials & Services 210 Office Supplies 213 Small Office Equip/Furniture 2I.5 Computer Supplies/Maint. 229 Other Supplies 320 Printing 322 Books (Lexis on line service) 335 Membership & Dues 345 Tele. & Communications 353 Technology (matches revenue + carryover) 354 Contract Services 373 School & Travel 394 Jury & Witness fees 395 Drug Court (carryover) Total M & 0 TOTAL EXPENDITURE DETAIL ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 3 4 4 4 $151,095 $1699677 $170,627 $19706 $531 $1,000 $5 $11000 $231004 $40,656 $22,995 $37,619 $9,491 $10,989 $10,891 $12,564 $1845121 $2221,322 $2041,518 $248,849 $1,069 $11500 $25112 $1,000 $3,462 $51,000 $4,669 $3,000 $I,118 $23000 $781 $1,000 $11262 $2,000 $15,243 $1,500 $2,553 $41000 $2,816 $1,000 $1,000 $11250 $1,284 $1,250 $465 $300 $100 $300 $907 $800 $1,415 $1,400 $2,850 $4591.46 $16,033 $57,993 $13,164 $101)000 $17,071 $2,500 $5,949 $9,000 $93,509 $61X0 $3,120 $5,500 $605 $61000 $9,000 $410 $0 $36,919 $95,496 $64,048 $821)943 $221,040 $317,818 $2685566 $3315792 39 CITY FACILITIES MAINTENANCE FUND: 1000-412-411230 Personal Services Maintenance & Operations Debtllntercap Loan TOTAL EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 $49,828 $48,879 $511,354 $521j476 $187,286 $2715272 $247,961 $215,950 $108,711 $64,790 $641266 $19,125 $345,825 $384,941 $363,581 $2871-551 PROGRAM DESCRIPTION City Facilities Maintenance budget provides for the building maintenance and janitorial services for the City Hall Complex. Maintenance covers utilities, heating and cooling systems, and all other mechanical items in the City Hall Complex, as well as miscellaneous repairs and maintenance. The parks department will be overseeing janitorial and maintenance operations on all public buildings including the office complex and the addition of the Wells Fargo Building. FY 09 BUDGET HIGHLIGFTTS 341, 342 & 344 Electricity, Water & Natural Gas - due to new City Hall building. 345 Phone leases have been moved to Central Data Processing Fund 6030. 532 General Fund share of rent transferred to Debt Service fund to pay for New City Hall. FY 08 BUDGET ACCOMPLISHMENTS 0 Able to respond quicker to emergency maintenance issues and concerns. ® Dedicated individual maintenance staff to respond to equipment and building maintenance issues. 0 Overall greater staff satisfaction of janitorial service levels. 40 CITY FACILITIES MAINTENANCE FUND: 1000-412-4I 1230 EXPENDITURE DETAIL Personal Services: FTE'S 110 Salaries - will need adjusting 121 Overtime 153 Health Insurance 155 Retirement Total Personal Service Maintenance & Operations: 213 Small Office Equipment ('08 move) 218 Equipment (Non -Capital) 224 Janitorial Supplies 229 Other Supplies 241 Consumable Tools (mops, brooms, shovels) 341 Electricity 342 Water 344 Natural Gas 345 Central Communications 354 Contract Services 361 Elevator Maintenance/fire alarm maint. 362 Equipment Maintenance 366 Building Maintenance 532 Rent - New City Hall (to debt service fund) 545 County Landfill Sub Total M & O Debt Service: 610 Debt Ret i rement/H VAC - 3rd of 10 years 620 interest Subtotal Debt Service Total City Hall Facilities Maintenance ACTUAL FY06/07 BUDGET FY07/08 ACTUAL FY07/08 BUDGET FY08/09 1 1 1 1 $3%598 $36,932 $39,529 $401)877 $314 $500 $301 $500 $7,558 $8,293 $8,245 $8,653 $2,358 $3,154 $3,279 $2,446 $49,828 $48,879 $51,354 $521476 $124 $8,100 $6,924 $250 $220 $4,200 $4,671 $1,500 $7,013 $14,000 $6,556 $7,500 $1,200 $292 $1,500 $1,124 $1,500 $40,934 $46,400 $37,648 $47,500 $7,454 $13,500 $6,200 $55000 $25,975 $40,000 $36,409 $45,000 $62,806 $601,000 $661833 moved $12,010 $20,000 $24,604 $22,500 $324 $2,000 $1,717 $61,000 $51)163 $6,000 $27,801 $29,572 $255178 $22,500 $0 $25,000 $25,000 $50,500 $940 $3,000 $1,327 $3,000 $187,286 $271,272 $247,961 $2155,950 $725393 $441690 $44,490 $14,750 $36,318 $20,100 $19,776 $4,375 $108,711 $64,790 $64,266 $ l 9,1.25 $345,825 $384,941 $3631)581 $287,551 4 PLANNING & Zoning FUND: 1000-420-41 l 020 Planning &Zoning Personal Service Materials and Services Capital Outlay EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 $338,167 $403,057 $387,161 $343,930 $42,091 $48,700 $35,310 $25,100 $0 $0 $0 $0 $3801,258 $451,757 $422,471 $3695030 PROGRAM DESCRIPTION The planning department is responsible for all long and short range planning functions in the city including maintaining the city's growth policy, enforcing and administering the city zoning ordinances and map, reviewing all subdivision activity, and staffing the Kalispell Planning Board, Board of Adjustment and Architectural Review committee and Technical Advisory Committee. In Addition we administer a code enforcement program which addresses decay, junk vehicles, signage and weeds in the city. FY 09 BUDGET HIGHLIGHTS We will complete the update the Kalispell Zoning Regulations last updated in 1992. We will update the design standards section of the Kalispell Subdivision Regulations, continue updating the Growth Policy focusing on the Kalispell 'Nest amendments. FY 08 BUDGET ACCOMPLISHMENTS Began the Kalispell West Growth Policy Amendment. Undertook amendment to the Kalispell Regulations to incorporate administrative amendments required by the state legislature. Assisted in the development of the Transportation Plan update. Began the process of a comprehensive update of the zoning ordinance by addressing parking standards in the City and updating the UD provisions of the zoning ordinance. 42 PLANNING & Zoning FUND: 1000-420-411020 Planning & Zoning Personal Services: 110 Salaries and payroll costs 153 Health Insurance 155 Retirement Total Personal Services Maintenance & Operations: 210 Office Supplies 213 Office Equipment/furniture/fax/copier 215 Computer Supplies & Software 320 Printing 331 Publication & Filing Fees, Books 335 Membership & Dues 345 Telephone 354 Contract Services 373 School & Travel 532 Lease - building & utilities Total M & O CAPITAL OUTLAY: 944 vehicle EfW"VIDITURE DETAI FTE's amended ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 IFY08109 6.5 6.5 6.5 6.5 1.5 vacant) 276,698 318,950 3111)002 2771,460 445261 631422 56,445 48,808 173208 20,685 19,714 17,662 $3381167 $403,057 $387,161 343,930 $1,840 $21500 $1,793 $2,000 $193 $4,000 $3,152 $2,000 $51,710 $10,500 $5,824 $8,500 $10 $750 $248 $500 $31338 $400 $3,304 $3,500 $15242 $11)850 $11098 $11>300 $337 $600 $811 $800 $7,886 $6,000 $3,818 $2,000 $3,600 $6,500 $4,152 $41,500 $17,935 $12,000 $11,110 $0 $423,091 $48,700 $35,310 $251)100 . $0 $0 $0 $0 $o $o $o $o Total Budget $380,258 $451,757 $422,471 $369,030 43 BUILDING DEPARTMENT FUND: 2394-420-420530 PROJECTED REVENUE AND FUND SUMMARY MARY BEGINNING CASH 10100 CASH: Operating 10106 CASH: Comp absences 10107 CASH: Replacement REVENUES 323101 Building permits 323103 Plumbing permits 323104 Mechanical permits 323108 Plan Review 323107 House Moving 371010 Investment Earnings Total Revenue Total Available EXPENDITURES Operating Debt Service Capital Outlay** ENDING CASH 10100 CASH: Operating 10106 CASH: Comp absences 10107 CASH: Replacement** FY2009 ** Use replacement funds for vehicle ' Pay severeance from. Compensated Absences ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 $4925479 $388,493 $388,493 $1801>849 $35000 $6,000 $6,000 $9,000 $29,000 WOO $37,000 $451)000 $5245479 $431,493 $431,493 $234,849 $274,252 $24000 $147,186 $160,000 $49,993 $451000 $301128 $351)000 $57,442 WOO $37,059 $421000 $334,157 $3001)000 S 169,144 $180,000 $200 $300 $300 $300 $31,741 $255000 $16,307 $3,000 $747,785 $6651300 $400,124 $420,300 $152725264 $1,096,793 $831,617 $655,149 $5071Y341 $560,092 $502,877 $520,830 $54,344 $551)200 $53,391 $39,189 $279,086 $573500 $40,500 $17,000 $840,771 $6721,792 $596,768 $577,019 $388,493 $3715001 $1803,849 $62,1.30 $63,000 $8,000 $%000 S 1,000 $37,000 $45,000 $45,000 $15,000 $431,493 $4245001 $2341,849 $78,130 Note: Adding $3,000 to Comp Absences and $8,000 for equipment replacement annually. 44 BUILDING DEPARTMENT FUND: 2394-420-420530 ■ „ ■ ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07l08 FY08/09 Personal Service $312,545 $416,148 $358,547 $426,012 Materials and Services $194,796 $143,944 $1449330 $94,818 Debt Service $54,344 $55,200 $53,391 $395189 Capital Outlay $279,086 $57,500 $40,500 $17,000 $8401)771 $672,792 $596,768 $5775019 PROGRAM DESCRIPTION The building department is responsible for reviewing plans, issuing permits and conducting inspections for all construction within the city limits. Through education & training of city staff and the construction community the department maintains an effective program for achieving code compliant construction. The building department maintains close working relationships with other city departments to effect a coordinated effort at regulating all impacts associated with building construction. This year the program supports 7.5 full time equivalent positions. It also sets aside and designates funds to pay for vehicle replacement and compensable absences. FY 2009 BUDGET HIGHLIGHTS Integrate onto the management team a new building official. Conduct training and records maintenance to retain ISO 3 rating. Purchase mobile computer and place into service in the field. FY 2008 BUDGET ACCOMPLISHMENTS Moved the Building Department operation into new City hall space downtown in the former Wells Fargo Bank building. Now sharing customer reception space with Planning Department. Issued 437 building, 370 plumbing and 407 mechanical permits. Implemented a merit pay system for building department employees. Hired a permit technician and started her on a training program. 45 BUILDING DEPARTMENT FUND: 2394-420-420530 Personal Services FTE'S 110 Salaries and payroll costs 112 Severance 121 Overtime 153 Health Insurance 55 Retirement Total Personal Services Maintenance & Operations: 210 Office Supplies 215 Computers/hardware/software 229 tither Supplies/file cabinet 231 Gas & Oil 312 Postage 320 Printing 322 Code Boobs 323 State Ed Assessments 331 Publication & Filing .Fees 335 Membership & Dues 340 Electrical, Gas, Water 345 Telephone & Communications 353 Auditing 354 Contract Services "contract labor 356 Consultants 362 Moving Expense 366 Building Maint & Supplies 369 Radio Maintenance & Supplies 373 School & Travel 510 Insurance - auto 510 Insurance - liability 521 Central Garage Transfer 522 Administrative Transfer 528 Data Processing Transfer 532 Lease - building Subtotal M & O EXPENDITURE DETAIL ACTUAL FY06/07 BUDGET FY07/08 ACTUAL FY07/08 BUDGET FY08/09 6.5** 7.5 7.5 7.5 I vacant) $236,959 $3211)954 $284,702 $327,672 $10,000 $18,034 $16,000 $9,097 $9,000 $42,182 $55,930 $461Y611 $581839 $15,370 $225264 $189,137 $20,501 $312,545 $416,148 $3581547 $4261012 $3,251 $31500 $3,758 $3,500 $18,214 $10,000 $69009 $105000 $0 $21)000 $4,033 $41)000 $4,027 $7,500 $3,852 $43,500 $260 $800 $710 $600 $788 $300 $117 $300 $5,202 $1,300 $1,772 $1,500 $3,042 $2,700 $2,577 $2,500 $248 $400 $399 $200 $765 $1,600 $1,385 $11)200 $3,666 $11>800 $540 $0 $6,050 $7,375 $8,524 $45500 $4,750 $21)000 $1,500 $2,000 $841)251 $45,000 $541191 $10,000 $947 $1,000 $0 $1,000 $16,694 $3,500 $2,195 $0 $975 $800 $577 $800 $550 $600 $0 $600 $5,827 $Iopo $105422 $7,000 $210 $260 $259 $500 $9,832 $9,865 $91,866 $10,000 $11000 $1,000 $ I ,000 $1,000 $13,644 $17,926 $17,926 $21,320 $65494 $81)218 $8,218 $7,798 $4,109 $45500 $4,500 $0 $194,796 $143,944 $144,330 $94,818 46 BUILDING DEPARTMENT FUND: 2394-420-420530 EXPENDITURE DETAIL1 ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 600 Debt Service - City Hall $35,803 $37,200 $37,200 $22,859 600 Debt Service $18,541 $18,000 $161191 $16,330 Subtotal Debt Service $54,344 $55,200 $531)391 $39,189 922 Building remodel contingency -carryover $259,499 $40,500 $40,500 $0 944 Vehicles -carryover $1 %587 $17,000 $0 $17,000 $279,086 $57,500 $40,500 $17,000 TOTAL BUDGET $840,771 $672,792 $596,768 $577,019 47 DATA PROCESSING FUND FUND: 6030-403-41 OS 80;410585 PROJECTED REVENUE AND FUND SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY06/07 I FY07/08 FY07/08 FY08/09 BEGINNING CASH 10100 CASH: Operating $ 97,505 $ 73,434 $ 73,434 $ 67,102 10120 Cash, Replacement account $ 24,087 $ 33,587 $ 33,587 $ 23,587 $ 121,592 $ 107,021 $ 107,021 $ 90,689 REVENUES 393000 Charge for service -other Funds $ 80,066 $ 112,849 $ 112,972 $ 143,083 335230 Entitlement (General Fund share) $ 80,500 $ 105,000 $ 1051000 $ 143,083 371010 Interest $ 7,702 $ 101,000 $ 6,549 $ 6,500 364030 Misc. $ 566 $ 500 $ 710 $ 500 393010 Phone lease $ 175,000 $ - $ - 14130 Prepaid maint.l Camp. Abs. $ (2,223) Total Revenue $ 1681Y834 $ 4035349 $ 223,008 $ 2933166 Total Available $ 290,426 $ 510,370 $ 3305029 $ 383,855 EXPENDITURES Data Processing $ 1.591)729 $ 363,571 $ 1711-618 $ 271,036 Equipment $ 235676 $ 819720 $ 679722 $ 531)200 Replacement reserve $ 13,500 $ 1.0,000 $ 103-000 $ 10,000 Total expenses $ 196,905 $ 4553291 $ 2491,340 $ 3345,236 ENDING CASH CASH: Operating $ 73,434 $ 41,492 $ 67,102 $ 36,032 Cash, Replacement account $ 331)587 $ 233,587 $ 235587 $ 23,587 Total Cash $ 107,021 $ 651)079 $ 90,689 $ 59,619 $20,000 funded for file servers and network equipment from replacement account FY2008 $10,000 to be funded for file server replacement FY2009 48 DATA PROCESSING FUND FUND: 6030-403-4105 80;4105 85 EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY06/07 FY07/08 FY07/08 FY08/09 Personal Services 76,872 $ 79,946 $ 821187 $ 89,536 Operating Expenses 82,857 S 283,625 $ 891)431 $ 181,500 Equipment $ 23,676 $ 81,720 $ 67,722 $ 53,200 Rep acement/Depreciate on 13,500 $ 10,000 $ 10100 $ 10,000 $ 196,905 $ 455,291 $ 249,340 $ 3345236 PROGRAM DESCRIPTION The internal service fund charges other funds for the services provided. Transfers from each fund are included in their budgets as expenditures. Items which are fund specific are prorated only to those funds receiving benefit, i.e. copy machines. For maintenance and operations, the percent attributable to each department is related to usage on the server. Water and sewer are the biggest users (15%). Funds with both payroll and accounts payable functions are at 6% of operations. The General Fund share is the remaining amount which we have funded in the past with proceeds of Video gaming but are now funded from the Entitlement. We have reduced the cash carryover and replacement fund cash to lower levels since capital costs for computers are substantially less than in the past. For this reason the revenue is less than the expenses budgeted for this year. FY 08 ACCOMPLISHMENTS Designed and deployed resilient network at New City Hall, included fiber backbone to Public Safety, core switches to support high bandwidth transmission. Data/phone cable, drop, and patch panel all certified and under warranty. City Hall telephone wiring designed with quality tested CATSe cable to support current and future phone system. Allows for centrally managed changes from data room at quality tested, clearly marked patch panels. Moved all City Departments to New City Hall according to a detailed plan without any major issues or system down time. All City Hall, Public Safety, and North Fire Station are now centrally managed from one domain. Mitigated risk to critical servers by data redundancy, system monitoring, replacing parts, performing upgrades to maintain system "up time" without significant impact on users. Designed new Council Chambers to include quality audio video system to improve recording and editing for broadcast and live viewing experience. Implemented hardware and solware to support streaming the Council Meetings onto City Website live during broadcast. Archived meetings will be available online with searchable audio and video from meetings. • Moved all servers into new data room designed with proper cooling, power, network connectivity and battery backup to ensure servers maintain system "up time." Racked servers to improve cooling and manageability. 0 Created network map to manage, track changes, and create documentation for disaster recovery plan. Network map includes details of office, person, voice #, voice drop #, data drop #, patch panel #, switch port name & #. • Replaced computers based on inventory schedule and condition of computer per requirements of user. Field workers and police patrol received rugged or semi rugged Toughbooks suitable for working conditions. 49 DATA PROCESSING FUND FUND: 6030-403-4105 80;410585 FY 09 BUDGET HIGHLIGHTS 355 Software/Licenses price Laserf sche User Licenses $ 1,500.00 Blackberry Enterprise Server Support - GTSI $ 11,000.00 Exchange CALs $ 4,000.00 Windows CALs $ 300.00 Windows Support Pack $ 1,225.00 Network Equipment Maintenance Firewall, Router, Switches $ 6,500.00 Exchange Server License $ 11,000.00 Finance Accounting/maintenance $ 5,525.00 Crystal Reports -- Finance $ 3,500.00 Additions (Spyware, filters, scanning licenses) $ 3,000.00 Granicus $ 6,000.00 Software/Licenses Total $ 33,550.00 218194D Equipment -all departments UPS $ 3,000.00 Tape Media Library $ 51)000.00 Projector $ 1,000.00 Exchange & I Finance PC $ 12,000.00 Cabling and connectors $ 300.00 Department replacements 4 year rotation $ 31,900.00 Equipment Total $ 53,200.00 215 Supplies Tools $ 250.00 Label Maker $ 50.00 CDs and DVDs $ 250.00 Computer Hardware & Spares (hard drives, memory, internal UPS) $ 2,000.00 UPS Replacement Batteries (SUA 1500s) $ 1,000.00 Cleaning tapes $ 500.00 Replace Backup tapes $ 2,000.00 Ink cartridges, ribbons, misc. etc. $ 1,700.00 Supplies Total $7,750.00 325 Add Employee Portal to Web Page 354 Contract Services for Jordahl & Sliter for backup for our 1T person. 357 Purchase electronic timesheet program and begin implementation with one department. On -site visit from ADC to train on Payroll, implementation of new web based software for GIL and Utilities 345 Phone -leases moved from General Fund to Data. DATA PROCESSING FUND FUND: 6030-403-4105 80;4105 85 10:491401Iff 401 Computer 410580 Personal Services: FTE 110 Salaries & payroll costs 153 Health 155 Retirement 403 Maint. & operations: 215 Computer/printer Supplies 218 Equipment -(printers, furniture, etc.) 325 Web Page 346 SummitNet -Internet network 353 Laserf sche maint. Contract & licensing 354 Contracts- .iordahl & Sliter 355 Licenses /Maint contracts, ADG, UST 357 Granicus 357 ADG- Electronic Timesheet (carryover) 358 ADG -on site training( carryover) 373 Training/school/memberships 510 Insurance 410585 Copiers, Fax, office machines, phones 229 Supplies (paper, etc.) 532 Copier Rentals (5) 345 Phone charges (moved from General) 940 Phone system Total M & O 410588 Equipment: DEPT., 940 Finance 081Finance 09 (1) & Exchange 09 218 Computers -non capital Contingency 218 Police Dept. (413) 218 Park's Dept. (436) 218 Public Works (410) 218 Community Development (480) 218 Attorneys (406) 218 Fire Department (416) 218 Manager -01HR -1 (401)1 Mayor -1 218 Planning & Zoning (420) Total Equipment Outlay 510400 831 Replacement reserve (depreciation) Total Budget ACTUAL BUDGET ACTUAL BUDGET FY06/07I FY07/08 FY07/08 FY08/09 $ $ $ 67,111 5,569 4,192 $ 69,819 $ 5,593 $ 4,534 $ $ $ 72,098 5,593 43-496 $ $ $ 757053 9,702 4,781 $ 76,872 $ 79,946 $ 82,187 $ 89,536 $ 2,590 $ 41625 $ 41)057 $ 75750 $ 23,341 $ 7,000 $ 1.1,148 $ 7,000 $ 21868 $ 25500 $ 2,743 $ 4,500 $ 3,330 $ 5,000 $ 2,985 $ 5,000 $ 920 $ 3,500 $ 2,156 $ 3,500 $ 557 $ 6,000 $ 29690 $ 61,000 $ 9,194 $ 25,500 $ 25,270 $ 33,550 $ %499 $ 7,000 $ - $ 7,000 $ 300 $ - $ 3,000 $ 93192 $ 61000 $ 1,234 $ 65200 $ 21101 $ 2,000 $ 1,906 $ 2,000 $ 7,234 $ 7,500 $ 45483 $ 7,500 $ 21,530 $ 29,000 $ 21,260 $ 281)500 $ 60,000 $ 1753000 $ - $ - $ 821)857 $ 2833625 $ 89,431 $ 181,500 $ 23,500 $ 28,247 $ 1200 $ 3,918 $ I7,500 $ 2,315 $ 99300 $ 43,122 $ 65400 $ 1,283 $ 10,000 $ 31591 $ 71)400 $ 71634 $ 41200 $ 33-600 $ 53300 $ 5,300 $ 5,700 $ 2,000 $ 21)233 $ 41120 $ 43760 $ 2,000 $ 21356 $ 2,500 $ 2,500 $ 400 $ 901 $ 6,000 $ 6,398 $ 25000 $ 2,955 $ 9,000 $ 9,285 $ 2,000 $ 231)676 $ 811)720 $ 671722 $ 53,200 $ 13,500 $ 10,000 $ 10,000 $ 10,000 $ 1963905 $ 4553291 $ 249,340 $ 334,236 5