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04-05-18 Site Development Review Committee MinutesSITE DEVELOPMENT REVIEW COMMITTEE SUMMARY Thursday, April 5, 2018 Lower Level Conference Room 201 First Avenue East ATTENDING: Dave Dedman, Fire Chief Deb Diest, City Treasurer Codi Evenson, Bldg. Permit Tech. Chad Fincher, Parks & Rec. Director Patrick Jentz, Engineer I Jarod Nygren, Senior Planner Wade Rademacher, Police Captain Tom Tabler, Senior Civil Engineer P.J. Sorensen, Chairman Kathy Nelson, Recording Secretary GUESTS: James Freyholtz, Montana Department of Transportation; HEAR THE PUBLIC: None. PERFORMANCE BOND REMINDERS: Diest has been working on a better way to document bonds and the process we should be going through. She has created a spreadsheet, sorted by expiration date. If she does not receive an agreement (PIA or SIA) she doesn't always have an expiration date, which she needs to have. She also receives Letters of Credit and Cashier's Checks. Cashier's Checks are immediately cashed, but Letters of Credit could expire before the project is completed. Each department needs to keep track of their own bonds, LOCs, and CCs. Diest also needs to have the original LOC and bonds. This new spreadsheet will replace the SIA list she used to have. Northwest Family Medicine - Public Works was waiting for a test result on their retention pond so Parks can release the bond for Northwest Family Medicine. Harbor Freight - We just issued the C of O for Harbor Freight. Sorensen does not think a Performance Improvement Agreement has been signed. OLD BUSINESS: Town Pump (south) — 2950 Hwy 93 S; fuel island/canopy expansion. Nothing new has come in. Sorensen stated the site plan will probably change because of their parking issues, namely it sits in two PUDs, there is a property line that goes underneath the canopy, and they are eliminating a lot of parking. This will be on the agenda for next week. KRMC patient corridor addition - 310 Sunnyview. This has been put on hold. Russ Skelton will be our main contact person rather than the Chief Financial Officer they had suggested previously. Panera — 2240 Hwy 93 N; new restaurant. Fincher is not ready to sign -off on this yet. He is looking for some landscape revisions. Public Works is finished reviewing this project. This will be on the agenda for next week. Vision Clinic — 580 N Meridian; new medical office. Public Works is waiting for a resubmittal. They are working on their final package. They did go through ARC. This will be on the agenda for next week. Glacier Bank —180 Commons Loop; parking lot expansion. Tabler stated Public Works is waiting for their initial submittal. Fincher sent a request for landscaping but hasn't heard anything. The President of the bank did have a meeting with our City Manager a month or two ago. We haven't heard anything back from APEC on any of the comments. There is no landscape plan or lighting plan. There are also some handicapped accessibility issues. This will be on the agenda for next week. Courtyard Apartments — 1842 Airport Road; remodel and addition of existing four units. Their application for an Administrative CUP came in. We have not received anything on what they plan to do with their sheds related to the flood plain issue. Drainage was discussed. P. Jentz stated they will need to submit a memo regarding a design deviation for their stormwater. The deviation would run their roof water out into the grass instead of on the pavement. Once through that process, Public Works will be able to sign off on this. This will be on the agenda for next week. Grease Monkey — Treeline Road; new oil/lube shop in Treeline Center. Public Works is ready to sign -off on this. Their pedestrian plan has been submitted. We are waiting to hear back on the trees. Fincher told them there are smaller trees that could work in the boulevard. Freyholtz stated that MDT is concerned about site problems with clear vision triangles. Maintenance is also more concerned now about sidewalk issues in the right of way. They would be okay with the trees going on the back of the sidewalk. Fincher will correspond with Doug Peppmeier. They are hoping to have this on the April 16'' Council Agenda, which means Nygren will need a letter from Fincher. This will be on the agenda for next week. Flathead Valley Oral Surgery — 60 Village Loop. This is located at Whitefish Stage and Village Loop. They will be dividing the one existing parcel into two and adding landscaping. Fincher will send his comments to them. This will be on the agenda for next week. School District 5 Projects — five elementary schools, Flathead High School, and Glacier High School. They have submitted the agency exemption for all of these projects except for Glacier, but have decided to opt into the Site Review process. The agency exemption would not require them to go through a zoning review. Linderman School will also be doing some interior changes. They will also request the agency exemption. They will probably have some stormwater issues from last year when they repaved their parking lot but were not compliant. Russell Elementary School — 227 W. Nevada St. They will be doing an addition onto their 2 playground for the gym. Nothing new on this project. This is passed through Site Review. Glacier High School — 375 Wolfpack Way. Public Works comments have gone out. They have some stormwater issues. Fincher stated they can get rid of some of their turning movement islands if they were to address the other existing ones because they were installed improperly. They will come up with designs that are more appropriate and meet our landscaping requirements. Public Works is waiting for their resubmittal. This will be on the agenda for next week. Elrod Elementary School — 412-3rd Ave W. Sorensen recommended to them that they consider their agreement that they would be providing 30 parking spaces. They never installed the full 30 spaces, and what they did install, they are removing as part of this. This is a separate issue from the Building Permit and more of a neighborhood relations issue. This is passed through Site Review. Flathead High School — 6444h Ave W - addition. They submitted this project in two packages. Comments have gone out to their engineer from Public Works on both packages. They have completed their demolition. This will be on the agenda for next week. Hedges Elementary School — 8274h Ave E. They will be doing an addition on the NE corner. This will be a gym addition off to the west. This is passed through Site Review. Peterson Elementary School—1119-2nd St W. They will be adding a gym space to the east of the building over the grass. P. Jentz stated comments were sent on this for substantial changes or additions regarding their stormwater. This will be on the agenda for next week. Edgerton Elementary School — 1400 Whitefish Stage. They will be doing a small addition to the front of the building. This is passed through Site Review. NEW BUSINESS: None. PLANNING OFFICE ITEMS: Rockwood Ranch PUD — A big project at the southeast corner of Three Mile and West Springcreek. They submitted an application to annex 90 acres into the City with a PUD. Phase I will have 48 units in the middle of the project. Nygren is still working on this for Tuesday's meeting. He will give the conditions to Public Works as soon as he is done with them. OTHER REPORTS: CHS - Preliminary design for a fueling station in the Rail Park near Oregon Lane and Flathead Drive. They would like it to be a one-way street with roll curbs and no landscape boulevard or street trees. There is sidewalk on the south half, but no sidewalk on the north side. Fincher suggest they put landscaping in a clump but avoid the truck entries. Tabler stated they should have defined approaches if they are opened to the public. If it is, we would like to have a city standard approach from the 3 intersection. 85 Village Loop — Dental Clinic. This can be passed through Site Review. Southside Estates — Fincher will be meeting with Brian Wells next week regarding the landscape plan. Rose Crossing — Jeff Claridge — next to Armory. The Armory put in fencing along Rose Crossing that goes up 6 feet with barbed wire at the top overhanging into the City ROW. Claridge would like to screen the fence. He has 20 feet from the edge of the road. Typically we would put the sidewalk on the property line, but the property line is the fence. He would like to do a 7-foot boulevard, a 5- foot sidewalk, and then an 8-foot planting area along that fence. Fincher suggested they use creeping vine to cover the fence. RDO — Freyholtz stated that the 8-foot wide concrete sidewalk that the City approved needs to have an agreement signed between MDT and the City like they did with Claridge's project. Mobile Vending — we will meet to discuss mobile vending after this meeting. The meeting was adjourned at 11:00 a.m. cc: Police City Manager Fairgrounds MDOT Bldg. Fire City Clerk City Airport Planning Parks Comm. Dev. Public Works