2017-2018 City of Kalispell Preliminary BudgetCITY OF KALISPELL
MONTANA
PRELIMINARY
BUDGET DOCUMENT
FISCAL YEAR 2017-2018
CITY OF KALISPELL
PRELIMINARY BUDGET INDEX 'Fl20l8
CITY MANAGER BUDGET MESSAGE: ......................................................................................... i-siii
E2WIM8T0:............................................................................................................................................ l-2O
GENERAL FUND:
lOOOGENER/QL FUN]RJTVENJBANDSDMMARY------------------------.i-ii
lOOOGIDNERAL FUN] APPROPRIATION SUMMARY .............................................................. ...
iii'k/
4OOGENERAL GOVERNMENT --------------------------------------1
4OlCITY MANAGER ...................................................................................................................................
2
4OlHUMAN RESOURCES ........................................................................................................................... 3
402ClTYCOUNCIL ......................................................................................................................................
4
402ClTYCLERK ..........................................................................................................................................
5
403FINANCE ................................................................................................................................................ 6
404ClTYATTORNEY ..................................................................................................................................
7
406ClTYCOURT ..........................................................................................................................................
8
4l0PUBLIC WORKS ADMINISTRATION .................................................................................................
0
4l2CITY FACILITIES MAINTENANCE ------------------------'_------'lO
413 POLICE ........................................................................................................................................
ll-|4
416 FIRE DEPARTMENT --------------------------------------'
15
420PLANNING 6tZONING DEPARTMENT ------------------------------.|6
480 COMMUNITY DEVELOPMENT ----------------------------------'l7
lOOlON-BEHALF ----------------------------'|8
SPECIAL REVENUE FUNDS:
PUBLIC SAFETY:.
2230 AMBULANCE -------------------------------------------l-2
2956FlREGRANTS ......................................................................................................................................
3
2y57HAZM&TGRANT ................................................................................................................................
4
23yyPUBLIC SAFETY IMPACT FEE FUND .........................................................................................
5'6
20|5HOMELAND SECURITY S GRANT ........................................................................
7
2016D}QJG ENFORCEMENT GRANT .......................................................................................................
8
2918 CHRP GRANT......................................................................................................9
2919 LAW ENFORCEMENT BLOCK GRANT..................................................................................10
- 11
2394 BUILDING CODE ENFORCEMENT........................................................................................12
- 13
PUBLIC WORKS:
2400 LIGHT MAINTENANCE............................................................................................................14
- 16
2420 GAS TAX......................................................................................................................................17
- 18
2500 SPECIAL STREET MAINTENANCE/ STREET DEPT. / SIGN & SIGNAL ............................19
- 24
2825 MACI GRANT....................................................................................................................................25
PARKS:
2210 PARK IN LIEU....................................................................................................................................26
2215 PARKS REVENUE AND FUND SUMMARY...................................................................................27
430 PARKS MAINTENANCE..............................................................................................................28-29
440 ATHLETIC COMPLEX......................................................................................................................30
431 RECREATION PROGRAMS..............................................................................................................31
448 YOUTH CAMPS.................................................................................................................................32
445 AQUATIC FACILITY.........................................................................................................................33
2600 URBAN FORESTRY DISTRICT/2601 DEVELOPER TREES..................................................34
- 35
COMMUNITY DEVELOPMENT:
2880 COMMUNITY DEVELOPMENT LOAN REVOLVING..................................................................36
2881 COMMUNITY DEVELOPMENT LOAN REVOLVING #2.............................................................37
2886 COMMUNITY DEVELOPMENT MISCELLANEOUS.............................................................38
- 39
2887 RURAL DEVELOPMENT GRANT...................................................................................................40
2888 RURAL DEVELOPMENT GRANT #2..............................................................................................41
2944 CDBG FAIRGROUNDS ADA GRANT........................................................................42
2953 EPA BROWNFIELDS ASSESSMENT GRANT..............................................................43
2955 EPA BROWNFIELDS RWVOLVING LOAN FUND........................................................................44
2991 TIGER GRANT.....................................................................................................45
2994 KIDSPORT GRANT...............................................................................................46
TIFS & OTHER:
2185 TAX INCREMENT-AIRPORT....................................................................................................47
- 48
2188 TAX INCREMENT-WESTSIDE..................................................................................................49- 50
2310 OLD SCHOOL STATION TECHNOLOGY TIF................................................................................51
2311 OLD SCHOOL STATION INDUSTRIAL TIF...................................................................................52
2372 HEALTH FUND -PERMISSIVE LEVY..............................................................................................53
DEBT SERVICE FUNDS:
DEBT SERVICE SUMMARY .................... ................................................................................ I ..................
1
CAPITAL PROJECT FUNDS:
4290 SIDEWALK AND CURB CONSTRUCTION......................................................................................2
4150 FIRE PUMPER.......................................................................................................3
ENTERPRISE FUNDS:
5160 AIRPORT OPERATIONS1-2 - 2
5210 WATER OPERATIONS / BILLING3-9 - 9
5310 SEWER OPERATIONS / BILLING.............................................................................................10 - 16
5310 WASTEWATER TREATMENT PLANT...................................................................................17 — 21
5349 STORM SEWER..........................................................................................................................22 - 26
5510 SOLID WASTE...........................................................................................................................27 — 30
INTERNAL SERVICE FUNDS:
6010 CENTRAL GARAGE................................................................................................................... 1-3
6030 INFORMATION TECHNOLOGY............................................................................................... 4-6
COMPONENT UNITS:
7855 TOURISM BUSINESS IMPROVEMENT DISTRICT..................................................................1 - 22
2700 BUSINESS IMPROVEMENT DISTRICT..................................................................................23 — 24
2701 BUSINESS IMPROVEMENT DISTRICT.....................................................................25
FIVE YEAR CAPITAL IMPROVEMENT PLAN:
GENERAL FUND, AMBULANCE, BUILDING, & SPECIAL STREET MAINTENANCE ......................1
PARKS, FORESTRY, AIRPORT, & WATER...............................................................................................2
SEWER, WASTE WATER TREATMENT PLANT, STORM & SOLID WASTE ....................................... 3
CENTRAL GARAGE and INFORMATION TECHNOLOGY......................................................................4
CITYOF
MONTANA
April 25, 2017
Honorable Mayor Mark Johnson
Members of the Kalispell City Council
PO Box 1997
Kalispell, MT 59903
Ladies and Gentlemen,
City of Kalispell
OFFICE OF THE CITY
MANAGER
201 First Avenue East
Kalispell, MT 59903
It is my pleasure to submit for your consideration, the Fiscal Year 2018 proposed budget for all
municipal operations. This letter is intended to serve as the budget message for this proposal,
and outlines the nature of the approximate $80,000,000 budget plan for the coming year. This
budget, similar to last year's, represents the financial impact of significant infrastructure projects,
including the Westside Interceptor, the 4t" Ave East reconstruction, and the CORE Area
Redevelopment. This message is not intended to identify all the specifics of the budget
document, but rather provide an overview of the revenues and expenditures, fund levels, unique
attributes impacting the budget, and significant budget related activities of the organization.
Moreover, as changes will be implemented between the preliminary budget and final budget
adoption, numbers in this document may be different than the numbers in the budget document
itself.
The annual budget development demonstrates the interaction between policy establishment and
administrative implementation. Over the past few years, we have seen this documented
through service level establishment in the areas of light maintenance, street maintenance, law
enforcement, EMS services, building department services, etc. This year, that policy
development process continues as we discuss forestry and stormwater, along with revisiting
EMS. It is the creation of these policy level expectations that the budget comes to life for a
community. The services that are presented with numbers and words in a budget become part
of the daily activity throughout the community as implementation occurs, further representing
the importance of the budget creation process.
Combined with last year's efforts, we are seeing an emphasis on infrastructure as guiding the
process for budget development. Council has diligently addressed these areas throughout
Kalispell to not only manage the current state of infrastructure needs, but also preparing for the
future with the anticipated growth. In addition to infrastructure, Council has also focused on the
quality of life demands for our community, addressing areas with the CORE Area
redevelopment, improvements in parks, and responding to law enforcement demands in the
community. A balance in these areas continues with this year's budget as we move into work
sessions trying to refine the specific service levels to provide in the community, while at the
same time, knowing that resources are limited and need to be appropriately distributed. Though
this is a one-year budget, it does not exist in a vacuum and is presented with the long range
destination in mind.
I am pleased to present the FY18 proposed budget and am comfortable in the recommended
appropriations, the expected service levels resulting from this funding distribution, and the
efforts to adjust service levels and delivery methodologies to the community we are serving.
ACCOMPLISHMENTS IN 2016 AND 2017
As the FY18 budget is proposed, it is appropriate to return to recent municipal
accomplishments. While the listed items are only a sample of the improvements and respective
accomplishments, they do represent a concerted effort across departments for the improvement
of services being offered by the City of Kalispell, and in some cases dictate the projects that we
will be undertaking in FY18.
During last year's budget, we increased resources for the parks and recreation budget,
including adding additional FTE for Kidsports that will aid in maintenance of the facility
and alleviate staffing pressure for the overall department during early spring and late fall
when staff were previously pulled from normal duties to aid in the Youth Complex startup
operations. Additionally, the enhanced funding provided opportunities to initiate system
improvements with capital replacement and bathroom improvements.
While not initially budgeted, Council took action to convert a portion of Begg Park to an
off -leash dog park. This project was initiated through the adoption of the South Kalispell
Urban Renewal Plan Update as it was initially proposed to be constructed with TIF
funds. After deliberations, however, Council elected to use unappropriated funds in the
Park's budget to make the improvements, along with a $10,000 contribution from Paws
to Play. The facility should be open during the summer of 2017.
Following the approval of a Resolution of Intention for the construction of the West Side
Interceptor, we began the process of land and easement acquisition for the preferred
route for this major infrastructure improvement. As design work has progressed,
amendments to the initial route have altered and are continuing to be amended based
upon the challenges of designing such a long sewer line through numerous
topographical conditions and geological formations. The project is still on schedule to
begin construction in 2018.
Many resources have been dedicated to the implementation of the CORE area
redevelopment. Progress over the past year has included completing a negotiation with
Northwest Drywall on a relocation plan for their respective business, submission of the
environmental assessment to the Federal Rail Administration (which is anticipated to be
approved within the next few months), the submission of the request by the railroad to
abandon the line, and the initiation of negotiations with the railroad to acquire the
easement along the current line so it can be developed into the trail once the tracks are
removed. There have been significant challenges to overcome to get to this point in the
project as it includes many stakeholders, agencies, and funding avenues. The
continued efforts of staff, the council, our partners, and the community in general will
play important roles in completing this project. The construction of Glacier Rail Park is
anticipated to start this summer, pending the receipt of acceptable bids and the award of
the construction contract.
11
Council has recently awarded the construction contract for the Kidsports project that will
provide the infrastructure to for the creation of additional multi -purpose fields.
In response to the growth of the construction industry in the City of Kalispell, Council
approved additional staffing in the Building Department in last year's budget. This
decision has been a valuable addition to maintain pace with amount of plan review and
inspection activities the department has been facing. This is anticipated to continue, as
will be identified later in the transmittal letter.
In addition to staffing in the Building Department, Council also increased staffing within
the police department, including the addition of a K9 officer, Cairo, and his respective
handler. Cairo has been authorized to begin work for the department and is being used
in both drug detection and community outreach.
Last fall, the Alternate Highway/Bypass and Four Mile Drive opened to the public,
completing a long-standing effort to improve traffic patterns in the City.
Council adopted an update of the South Kalispell Urban Renewal Plan that outlined the
options for long term use of the airport and potential projects in South Kalispell. This
action has led to discussions with a user's group regarding potential privatization of
airport operation and maintenance responsibilities. These discussions have been
progressing and the issue is anticipated to come before Council during the upcoming
summer.
The city completed an organization wide -leadership training program. This six -module
program focused on leadership, communication, and conflict resolution.
The council participated in an annual outreach effort in Washington, D.C., with elected
representatives and Federal Agencies related to the TIGER Grant and CORE area
redevelopment.
The city is working with the State of Montana on the long-term use of Highway 93
through Downtown Kalispell, including traffic configuration around the County
Courthouse Couplet. Discussions and the formation of a steering committee are
anticipated to begin later this year.
This past legislative session, the City Council elected to join the Montana Infrastructure
Coalition to aid in the implementation of our respective legislative priorities. Progress
was made in a couple of areas, including hearings in the Senate and House on a local
option sales tax. Additionally, at the time of this writing, it appears that a bill will pass
that raises the gas tax by 0.045 cents. Kalispell could see up to $300,0004500,000 a
year for road projects, pending final bill language.
PROPOSED FY18 BUDGET AT A GLANCE
Major highlights and conditions of the proposed FY18 budget include the following:
The proposed FY18 budget is based on service levels needed to accomplish the goals
outlined in the budget for each department, balanced with available resources.
Property tax is the primary source of revenue for the general fund. It is limited to
increases through growth and the allowable inflationary index as identified in state
statutes. Projecting property taxes is a difficult assumption to make as final valuations
iii
are not released until August. Reviewing new additions to county records, however, we
feel comfortable with the forecast applied to the revenue projections.
Based on the growth projections and the inflationary adjustment, we will still remain
approximately 4.5 mills below the property tax cap (pending mill levy valuation). To
accomplish this, we will be using some of the cash carryover from FY17 to cover the
proposed expenses for FY18. While this would not be a sustainable process, there are
long term adjustments that can mitigate that condition in the future. As we are nearing
the 20% reserve fund in our adopted policy (18.5%), we are comfortable moving forward
knowing we have additional taxing authority if needed in addition to service level
adjustments.
We have taken efforts to streamline the budget presentation over the past few years,
and have been making respective adjustments as necessary. For this year, we have
inserted images of respective capital projects into the budget document. Ideally, this will
help facilitate the budget review process. During the budget sessions, we will be
soliciting council feedback to identify if this is a practice worth continuing.
Public Works is currently soliciting bids for the 4t" Avenue East that will be constructed
throughout the end of FY17 and into FY18. This includes water -line and road
replacement. There are 14 blocks that are part of the overall project. This project has
been placed into this year's budget and is broken out as expenditures into the
appropriate funds. As part of the project, transportation will return to two-way travel on
V and 4t" Avenues, as has been identified in the transportation plan and has been
reaffirmed with discussion at the council level in preparation for the project.
For the past two years, we have appropriated funding for a redesign of the municipal
website. Our efforts over these past two years have been to make improvements in
online billing areas, including building permits, EMS billing, and on -site credit card
access. This has delayed a full effort to move forward with the website redesign, though
it is an important step for our communication platform with the community and is again
included in this year's proposed budget.
As identified earlier, the construction of the Glacier Rail Park is anticipated to begin this
summer. As such, we anticipate activity in the fund created specifically for this project.
A new fund has been created to track expenditures for the recently adopted Downtown
Business Improvement District. The original district will continue with expenditures for
that district and work plan being associated with that respective fund. All new revenues
and expenditures will be identified in the new fund.
The Community Development special revenue fund is projected to continue paying the
annual assessments on the 6 parcels at Old School Station. This is offset partially by
receipt of funds in the respective tax increment fund. Any change within the ownership
of these lots will change the actual budgeted amounts. All 6 of the parcels are on the
multiple listing service and readily available for sale.
Last year, the budget appropriated funding to the parks department in an effort to
account for the impact of the mill levy value not being a consistent standard when
compared to overall growth. This approach has been used again this year to provide
attention to the overall operation of the parks department. This year's proposed
improvements include:
o Irrigation improvements in Northridge Park,
o Playground improvements in Thompson Park, and
o Trail development design work for Highway 93 (though grant funding for this is
possible).
iv
Activity in the Building Department continues to increase. With large building projects
submitted this past year, we are estimating our building permit revenue increasing by
about $300,000. We project similar permit applications for FY17. As such, the
department will continue to face an increase in service delivery expectations. To
account for this increase we are looking at increasing staffing with an additional
inspector and increased hours for support staff. These positions are explained more in-
depth below in the full-time equivalencies subsection.
Full-time equivalencies:
o Building Department: We are proposing: 1) an increase for front desk support by
0.4 FTE in the Building Department to make the current 0.6 FTE a full FTE in
front desk support. 2) A new full time FTE is being proposed for the Building
Department as an inspector. The current and anticipated commercial projects
support adding this position to provide the necessary service delivery for review
of plans and inspection services. The addition of the personnel within this fund is
supported entirely by its revenues and is forecasted to be able to support the
increased personnel through anticipated succession planning should revenues at
some point in the future drop below sustaining levels for the fund.
o Police Department: For FY18, Flathead Valley Community College has
approached the City with a request for an arrangement similar to School District
5. This program splits the cost of an additional officer to serve as a School
Resource Officer. In discussion with FVCC, they envision the position to be
similar to the school program in that they would have an officer available to
provide educational programing, interact with students and faculty, and provide
support as needed for the college. The benefits of this program is that it adds an
additional officer to the department that can be used to support the mission of the
department while being predominately funded by our partner. In this case, FVCC
would provide 75% of the funding and the City would provide 25% of the funding.
We would have full access to the officer's time during the summer months and
when support would be needed throughout the school year.
o Stormwater Department: During a worksession with council, the stormwater fund
was reviewed, including the demands being placed on the department by the
most recently approved MS4 permit. At the worksession, guidance was provided
to move forward with more refined levels of service based upon a potential
phased increase in rates. This effort is ongoing and will be presented during the
budget approval process. However, that final approach to the potential rate
increase will determine how the FY17 budget will look. Hence, the presented
budget is presented as though there is no increase in staffing or rates. We do
anticipate this to change by the time the final budget is presented in August as
options will be presented to council for a rate increase that will allow for a 1.0
FTE increase.
o Forestry Division of the Parks Department: Similar to the stormwater fund, a
worksession was held with Council to review the status of the service delivery
and to receive guidance moving forward. Council requested that staff bring back
options for addressing the backlog of pruning, tree and stump removal, and to
provide funding for maintenance operations moving forward. Like stormwater,
this information is currently being prepared and will be presented to Council prior
to the presentation of the final budget. As was stated during the worksession, we
anticipate this will include the addition of 1.0 FTE for the ongoing maintenance
operation. Pending direction that is taken related to this activity, the final budget
v
numbers will likely be changed as the number presented in this preliminary
budget represent moving forward with current staffing and service delivery levels.
While an addition of an FTE is not included in the proposed budget, caseload demands
in the prosecutor's office are reaching a point where consideration of an additional
prosecutor is warranted. A review of other 1st class cities reveals the caseload per
prosecutor ratio as identified in the following table. As can be seen, we have the highest
caseload per prosecutor and the second highest caseload per prosecutor for non -traffic
offenses. Currently, the adjunct attorney and city attorney are filing in where needed and
as time allows. Should final valuation numbers for property taxes increase from
projections, the final budget will likely have an addition to the attorney's office. This may
be with either a full employee, or possibly a contracted addition to the office.
Non-
Ratio of
Cases filed
Ratio of
No. of traffic
cases to
per 2015
cases to
City Prosecutors offenses
Prosecutor
MCW stats
Prosecutor
Billings 4 5,830 1,458 14,788 3,697
Bozeman 4 2,039 510 7,432 1,858
Butte -Silver Bow* 5 2,254 451 5,147 1,029
Great Falls 2.25 2,230 991 9,467 4,208
Helena 2 2,240 1,120 6,275 3,138
Kalispell 1 1,548 1,548 5,212 5,212
Missoula 5 9,585 1,917 18,280 3,656
Last year's budget had two officers included as part of a grant funding program. These
costs were offset by increases in the cash designated for capital. The grant application
was not successful. However, council elected to fund two offices with general fund
monies halfway through the year. Thus, the amount designated for capital for FY17 was
less than the adopted budget identified. For FY18, the amount designated for capital is
represented by the amount that would be needed to fund the one officer we currently
have that is funded by a grant. When the grant funding expires, the amount of funding
going to capital will decrease to cover the ongoing personnel costs. Thus, we are able
to provide a mechanism to build capital funds in the general fund, and also have funding
available for when our grant funded officer becomes the sole responsibility of the City of
Kalispell, halfway through FY19.
In addition to the funding designated for capital identified above, council may want to
have the discussion about increasing the mill levy specifically to increase capital funds
for future development projects associated with the Core Redevelopment project. While
costs have been identified to complete the project, we have seen variables emerge that
have required fine tuning this plan. These variable have included, but are not limited to,
property tax assessment that drastically reduced Tax Increment in the West Side TIF,
changes in valuation of Centrally Assessed properties, an enhanced environmental
assessment required by the Federal Rail Administration, and negotiations between
parties involved in the project. Any funds that would be applied to capital would likely
allow for reduced bonding in the capacity of the West Side TIF.
Last year, Council adopted a new rate schedule for Emergency Medical Services. This
increase was projected to increase rates to a level that would provide self-sufficiency for
vi
the operation. Unfortunately, actual revenues realized were significantly less. We had
fewer ALS and BLS calls than were projected from last year's numbers and the payer
mix increased from 65% of the billing being provided by a subsidy program that only
pays a pre -determined amount to 86% of the payer mix. As such, the transfer from the
general fund for this year's budget is increased from the last year's amount of $150,000
to approximately $350,000. This is close the FY16 budget transfer of $380,000. This is
an area that will be discussed, later in this transmittal letter and during upcoming budget
sessions. In response to the lower than expected receipts, staffing has been reduced to
6 personnel, rather than bringing in a seventh person on overtime in situations where we
previously called in the additional responder. Additionally, there is no capital in this
year's preliminary budget, though we had a projected $130,000 initially set to replace
cardiac monitors.
Last year's budget identified the need to review funding for two different areas of service
for potential rate increases. Recently, stormwater assessments and forestry
assessments have been reviewed with council as part of their respective level of service.
At these presentations, council identified levels of service and requested rate
assessment options to reach those potential levels. These two areas will continue to be
reviewed during the budget approval process, leading up to the final budget adoption in
August. Any increase in rates will be required to go through the prescribed notification
process as defined in state statutes. As such, both funds are presented as though there
is no rate increase, but are expected to change as the process continues, including
potential increases in staffing, as identified in a following section of this transmittal letter.
Additionally, we are proposing a rate analysis as part of the updated facilities plan being
proposed for utilities (Council had a previous worksession on the need for updating the
facilities plan prompted by development that is taxing water delivery capacities). This
rate increase was also identified as part of the agreement with Evergreen Sewer District
as a way to accurately identify separation of costs and charges between the two utilities.
The inclusion of the 5-year Capital Improvement Plan outlines expected timeframes for
equipment replacement and capital projects. This schedule helps to forecast the needs
of the departments and outlines projects that are being planned in future years. The CIP
is updated on an annual basis with some projects being adjusted on the timeline and
some equipment being deferred, based upon priorities and available resources.
For the fifth year in a row, we are receiving a credit from MMIA for liability insurance.
This credit has been applied as a decreased expense. However, the credit is not
projected to be as large as the previous year. Thus, it appears that liability costs have
increased. It is, however, indicative of a smaller rebate, though it does limit the
resources we have to apply to other areas.
Health insurance costs from MMIA are projected to increase 1.8% for next year. Last
year's increase was approximately 7.3%. We have been fortunate to not have
experienced the larger increases that have been present in the insurance industry.
vii
GENERAL FUND REVENUE
PROPERTY TAX
Property tax is the primary revenue source within the general fund. As we do not receive final
property valuations for the current year until the first week in August, we are required to forecast
revenues with incomplete information. For FY18, we anticipate the valuation to increase in
conjunction with last year's growth of taxable property. Below is the graphic representation of
our revenues by their respective sources.
General Fund Revenues by Percentage
General Fund Revenue By Type FY18
Fines and
Forfeitures
4%_
Charges for
Services
9%
Permits
1%
Miscellaneous
A0/.
Investment
Revenue
0%
PropertyTaxes
53%
V111
GENERAL FUND EXPENDITURES
Expenditures in the General Fund are budgeted at $11,405,247. This is a 4.8% increase from
the total expenditures adopted in the FY17 budget. Expenditure categories are broken down in
the chart below.
Breakdown of General Fund Expenditures by Percentage
General Fund Expenditures by Type FY18
Capital
2%
Services and ❑ebt Service
Supplies 0%
21%
Personal
Services
77%
ix
SPENDING LEVELS BY DEPARTMENT
The following table provides a comparison of general fund departmental expenditures from
FY17 to FY18. The table is included to demonstrate the funding levels for respective activity in
this year's recommended budget as compared to the previous year. Changes may be indicative
of large capital items, significant additions to departmental responsibilities, or other changes in
operation and maintenance costs.
Table 1. Comparison Increase from Prior Year- General Fund Departments
FY2017 FY2018
Adopted Proposed
General Fund Departments Budget Budget
City Manager
$189,750
$193,333
Human Resources
$168,445
$172,099
Mayor/Council
$147,610
$156,113
City Clerk
$124,876
$127,704
Finance
$279,316
$284,064
Attorney
$470,722
$477,875
Municipal Court
$362,869
$368,158
Public Works
$39,711
$48,702
City Hall
$307,050
$290,903
Police
$4,728,647
$5,071,616
Fi re
$2, 670, 356
$2, 898, 815
Planning Department
$371,258
$378,095
Community Development
$85,873
$88,263
change
1.89%
2.17%
5.76%
2.26%
1.70%
1.52%
1.46%
22.64%
-5.26%
7.25%
8.56%
1.84%
2.78%
x
SPECIAL REVENUE AND ENTERPRISE FUND REVENUES, EXPENDITURES, AND
BALANCES
Below is a table of the Special Revenue and Enterprise Funds, with their related revenues,
expenditures, and fund balances. Those funds in bold are addressed in the narrative following
the table.
Table 2. Revenues, Expenditures, and Fund Balances in Special Revenue and Enterprise
Funds
Fund
SPECIAL REVENUE FUNDS
Parks
Forestry
Ambulance
Building Department
Light Maintenance
Gas Tax
Street Maintenance
ENTERPRISE FUNDS
Airport Operations
Water
Sewer
Storm Sewer
Solid Waste
Revenues
$1,733,396
$2771200
$112101000
$1,350,000
$392,800
$415, 804
$3,612,602
$78, 974
$ 5, 615, 796
$13, 268, 808
$113701236
$1,010,100
Expenditures
$1,930,805
$348, 555
$1,152,211
$925,500
$473,225
$605,630
$4,178, 068
$681411
$8,502,649
$17, 870, 822
$214791885
$1,217,488
Balance
$392,293
$421041
$221799
$1,731,208
$170,413
$346,028
$1,552,061
$1701317
$6, 698, 644
$7,184, 875
$213151442
$1,032,294
xi
FORESTRY
As identified previously, the Forestry Division of the Parks Department has been brought before
Council for service delivery review. Options will be brought forward for further review related to
completing the current backlog of pruning and removals and to address maintenance into the
future. This service delivery level will be paired with options related to assessments and current
resources, along with division of labor between contract work and FTE's.
STORM WATER
Similar to Forestry, the Storm Water fund has been brought to Council for review and long term
operational sustainability needs. Council has identified a preferred service level and will be
receiving options related to the assessments, implementation scheduling, and notification. Both
Forestry and Storm Water will be brought forward prior to final budget consideration.
AMBULANCE
In previous years, council has initiated attempts to reduce the transfer from the general fund to
the EMS fund (which is a special revenue fund as it receives a majority of its funds from user
fees). Discussions have included staffing levels, rate structures, privatization, dedicated mill
levies, etc. There was a previous attempt at a dedicated mill levy and a rate increase this past
year. The rate increase, as identified earlier in the budget letter, failed to generate the projected
revenues due to a higher concentration of subsidized payers that limit reimbursements, and a
decrease in call volumes for ALS and BLS type calls. It is not anticipated that an additional rate
increase under the same circumstances would generate the revenue to address this transfer
amount. This area will be discussed with Council during the upcoming budget session to
identify the next steps related to this area of service delivery and the challenge of providing
resources to the operation.
AIRPORT
Council has been reviewing the airport since the vote for expansion was overturned through a
voter referendum. As part of deciding what would happen long-term, council updated the South
Kalispell Urban Renewal Plan this past year. During discussions on options available for the
airport, a group of users came forward, requesting Council consider turning over maintenance
and operation responsibility to the user group. These discussions have been progressing to the
decision making point. It is anticipated that this could come before council prior to the final
budget.
PERSONNEL COMPENSATION AND BENEFITS
Over the past five years, we have strived to produce compensation decisions that provide equity
across the organization. Attempting to spread this equity to the non -represented employees of
the City of Kalispell, we have previously averaged the total compensation (step plus base
adjustment) increases for the three labor unions to apply that amount to the non -represented
employees. For the upcoming year, we have been able to create parity across the labor units
and apply that to the non -represented employees as well. This provides a total compensation
increase of 2.8%.
xii
Salary Increase for Respective Labor Groups
(Overall Increase- Inclusive of Base Adjustment, Longevity, Merit, etc.)
Police Contract Fire Contract I AFSCME Contract 1 Non -Union
FY18 I FY19 I FY20 I FY18 I FY19 I FY20 I FY18 I FY19 I FY20 I FY18 I FY19 I FY20
2.8% 1 2.55% 1 3.18% 1 2.8% 1 2.55% 1 NA 12.8% 1 NA I NA 1 2.8% I NA I NA
Health care increases for MMIA are projected to increase 1.8% for FY18 for the City of Kalispell.
This increase is shared between the city and the employees, depending upon the respective
employee plan. Two years ago, the increase was 5.3%. Last year the increase was 7.3%.
Overall, our average for the three years is 4.8%. In an effort to maintain lower rates, MMIA
continues to encourage employees to participate in their wellness program activities, which are
designed to identify preventive illnesses and avoid long-term cost exposures.
CONCLUSION
The proposed budget was developed and is recommended as an appropriate use of the
resources available to the City. This year's budget represents some large projects that will likely
have a significant impact on future development and quality of life, including; the Westside
Interceptor, 4t" Avenue, and the Glacier Rail Park. Additionally, this past year's construction has
been significant, as evident by the results seen in the Building Department. However, much of
that construction has been with tax-exempt institutions. Though we anticipate this growth
driving other sectors of the community, there isn't the tax value growth that correlates with the
increased construction. This circumstance creates a unique impact with the presentation of an
annual budget. While there is a desire to increase services, the funding sources and levels
require a cautious approach to forecasting in order to prevent building an unsustainable
capacity. Hence, while we present the preliminary budget for FY18, our eyes are already on
FY19.
In conclusion, I believe the preliminary budget preparations are a demonstration of the efforts of
the employees of the City of Kalispell in striving for an improved community through their
collective efforts. Furthermore, the direction provided by the City Council has been effective in
outlining areas of focus for service delivery in the community. Finance Director, Rick Wills, has
done an exceptional job in continuing to provide incremental changes to improve budget
presentation, fiscal sustainability, and financial oversight. The collective goal of all involved has
been to create the mechanism from which municipal services are delivered to the residents of
the City of Kalispell. With these acknowledgements, I present the proposed FY18 budget.
Respectfully,
Dougias R. Russell
City Manager
EXHIBITS
page
1 Budget Certification
2 Listing of Officials
3 General Statistical Information
4 Resolution No. 5578 - General Fund Unassigned Fund Balance Policy
5 Personnel Schedule-10 year history of FTE's
6-7 Master Salary & staff fund splits
8 Blank (2016 Certified Taxable Valuation Information) not yet available
9 Mill Levy Calculation - Dept. of Revenue
10 Mill Levy History
11 Administrative Transfer Formula
12 Information Technology Transfer
13 Central Garage Transfer
14 Debt Obligation Schedule - All Funds
15 Chart - General Fund - Fund Balance History
16 Chart - Total City Budget by Department
17 Organization Chart
18-19 All Funds - Recap of Revenue, Expenditures/Expenses and Cash
20 All Funds - Recap of Expenditures/Expenses by Function
City of Kalispell
MONTANA
Budget Certification
THIS IS TO CERTIFY that the Preliminary Budget for Fiscal 2018, was prepared according to
law and approved by the Kalispell City Council on June 19,_2017; and that all financial data and
other information set forth herein are complete and correct to the best of my knowledge and
belief.
Signed
Mark Johnson
Mayor
Date
Signed Date
Doug Russell
City Manager
[a a 16,901 a'N0-p aapL171
2018 PRELIMINARY BUDGET
ELECTED OFFICIALS
Mana er/Council form of Government
Mayor Mark Johnson 12/2017
Council members:
Kari Gabriel
Ward I
12/2019
Jim Atkinson
Ward III
12/2017
Sandy Carlson
Ward I
12/2017
Rod Kuntz
Ward III
12/2019
Wayne Saverud
Ward H
12I2019
Phil Guiffrida
Ward IV
12/2019
Chad Graham
Ward II
12/2017
Tim Kluesner
Ward IV
12/2017
Other City Officials:
City Manager
Doug Russell
Attorney
Charles Harball
Police Chief
Roger Nasset
Fite Chief
Dave Dedman
Finance Director
Rick Wills
City Treasurer
Deb Deist
City Clerk
Aimee Brunckhorst
Municipal Judge
Lori A. Adams
Public Works Director
Susie Turner
Parks Director
Chad Fincher
Planning Director
Tom Jentz
Human Resource Director
Terry Mitton
Information Technology
Erika Billiet
2
CITY OF KALISPELL, MONTANA
Miscellaneous Statistics
(unaudited)
Kalispell
Helena
Whitefish
Class of City
1st
1st
2nd
Date of Organization
1892
1864
1903
County
Flathead
Lewis & Clark
Flathead
Form of Government
Council/ Manager
Council/ Manager
Council/Manager
Number of employees (non -elected) fiscal year 2017
192.4
315
98
Seasonal employees
121
130
19
Elected Mayor, 8 Council persons, Municipal Judge
10
6
8
Population of the City - 2014 estimate
21,518
29,943
7,073
Land area
7,507
10,489
4,115
Registered Voters (active): 12,289 n/a 4,644
Taxable Valuation 2016 $ 38,018,010 62,737,950 447,138
City Services:
Police protection
Fire Department, Ambulance Service and Building Inspection
Parks & Recreation
Community Development
Public Works -Streets, Water, Sewer, Wastewater Treatment, Storm Sewer
General Administration -City Manager, Attorney, Finance, City Clerk, Municipal
Court
Planning, Human Resources
Airport
Number of building permits issued FYI 6
321
549
237
Miles of Streets & Alleys
152
261
144.4
Municipal Water/Sewer:
Number of water consumers
7,785
11,321
3,771
Number of Sewer consumers
8,505
10,545
3,811
Average daily water consumption (millions)
2.76
2.99
1.48
Miles of water main
137.5
230
83.7
Miles of sewer main
138.8
178
63.9
Miles of storm main
66.8
103.6
24.8
Water rate per 1,000 gallons $
2.43
(per 748 gal.) 2.97
3.92
Sewer rate per 1,000 gallons $
4.78
(per 748 gal) 2.74
3.52
Irrigation per 1,000 gallons $
1.55
2.48
Customer service costs each (water $7.50/sewer $8.44) per monthly billing period.
(wtr $5.00/swr 8.41)
(wtr $36.68/swr 20.96)
General Fund/Parks Department
G.O. Bond - Pool/Fire Station
Permissive Health Levy
TOTAL
174.2
12.5
k
RESOLUTION NO.5578
A RESOLUTION ADOPTING A FORMAL POLICY FOR BUDGETING TOWARD A
SPECIFIED UNASSIGNED FUND BALANCE IN THE GENERAL FUND.
WHEREAS, the City Council acknowledges that the City of Kalispell, as a local government,
is vulnerable to economic uncertainty, unanticipated events, credit rating
assignments, and potential shortfalls in revenue cycles within any respective
budget year; and
WHERE AS, it is the desire of the City Council that the city sustain a strong financial
foundation for unassigned fund balances, but to also uphold a financial culture
that does not sacrifice the provision of municipal services merely for the safe of
fiscal targets; and
WHEREAS, the Government Finance Officers Association in Best Practice "Appropriate Level
of Unrestricted Fund Balance in the General, Fund" identifies that a general
purpose government, regardless of size, should maintain an unrestricted fund
balance in its general fund of no less than two months (16.7%a) of general fiord
operating revenues or expenditures;" and
WHEREAS, the City Council hereby finds that it is prudent and in the best interests of the city
to establish a specific policy to guide the development and maintenance of the
level of unassigned fund balance within the general fund.
NOW THEREFORE BE IT RESOLVED by the Council of the City of Kalispell, Montana
than
SECTION 1. The targeted ending unassigned fund balance in the general fund shall be
20% of the annual general fund revenues for that respective ftscai year.
SECTION 11. Should events occur that require the use of the unassigned fund balance
that lowers it. below the 20% level, budgeting adjustments shall be made
in the following year that realigns the unassigned fund balance toward, if
not to the 20% amount.
SECTION 111. Unassigned fund balances above 20% will be budgeted toward
municipal operations so as to not create an excessive unassigned balance
of taxpayer provided funds.
PASSED AND APPROVED BY THE CITY COUNCIL AND SIGNED BY TIM MAYOR OF
THE CITY OF KALISPELL, THIS 20TH DAY OF AUGUST, 20 .2. ,
fkez,
Tamnu Fisher
ATTEST: Mayor
Theresa White
City Clerk
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THIS PAGE LEFT BLANK
FOR CERTIFIED VALUE INFORMATION FROM DEPARTMENT OF REVENUE
PROPOSED
Estimated Mill levy calculation - Dept. of Revenue values
for FY2018
DETERMINATION OF TAX REVENUE AND MILL LEVY
UNDER HOUSE BILL 124
Ad valorem tax revenue assessed 2016-2017 6,620,897
Add: FISCAL YEAR 2018 INFLATION ADJUSMENT @ 0.60%Section 94 (1)(a)
39,725 39,725
Less: FY15 SB96 Reimbursement through Entitlement Share
Property Tax Revenue Assessed 6,660,622
Taxable value per mill (estimated) 38,075.000
Less: Newly taxable property per mill value,
Taxable value per mill (enter as negative) (estimated) (400.000) (400.000)
Adjusted Taxable value per mill 37,675.000 1
Authorized mill levy under HB 124 176.8 1
Adjusted taxable value per mill 37,675.000
Add: Newly taxable property per mill value
Taxable value per mill of net and gross proceeds (cou 400.000 400.000
Taxable value per mill (including newly taxable property) 38,075.000 1
Authorized mill levy under HB 124 (includes floating mills) 176.8 1
Current property tax revenue 6,731,339 1
Previous year adjusted property tax revenue assessed (5) 6,660,622
Amount attributable to newly taxable property 70,717
Current property tax revenue authorized limitation 6,731,339
rX
Mill Levy - 5 year Comparison
ESTIMATED
FY2014
FY2015
FY2016
FY2017
FY2018
GENERAL FUND
131.70
134.40
147.70
148.20
150.80
PARKS -designated mills
22.40
22.40
22.40
26.00
26.00
154.10
156.80
170.10
174.20
176.80
**Permissive levies:
r. O. BOND, series 2012 refunding bonds
12.5
12.5
12.50
12.50
12.50
TOTAL CITY LEVY
166.60
169.30
182.60
186.70
189.30
Health Ins. levy -premium increases
16.80
16.80
20.80
23.40
23.40
Parks health
1.70
1.70
2.20
2.60
2.60
TOTAL CITY LEVY w/PERNUSSWE
185.i0
187,80
205.60
212.70
215.30
**The legislature provided for the increase in mills necessary to pay higher health
insurance premiums.
The G.O. Bond debt service levy is voter approved and can go up or down each year depending
on the debt service schedule and the value of the mill.
Other Government levies:
City/County Health Fund
5.75
5.75
5.74
6.57
11317
(Administered by the County)
Business Improvement District Levy
(plus square footage assessment at .015 sq. ft.)
37.5
37.5
37.5
37.5
-1 111)
10
COSTS TO ALLOCATE: FYI Actual
Manager
$
194,774
Personnel
$
160,730
Mayw/council
8
128,394
City Clerk
$
118,964
Finance
$
264,569
Attomey(less prosecutors)
$
180,964
City Hall
$
277,491
General Gov't./insurance
$
105,573
Total
$
1,431,359
Costs for each find are taken from the previous year's financial statements.
ADMINISTRATIVE TRANSFER FORMULA
ALLOCATION FY2018 BUDGET
FY15
FY16
Percent of
Comparison
Expenditures
Total
17,371,106 General Government
$
17,120,8 L7
0.56492190
210,176 Airport TIF 2185 & 3185 (minus transfer)
$
211,203
0.00696890
78,773 WesLside TIF 2188 & 3188
$
83,969
0.00277066
188,079 ForeaLry
$
258,253
0.00852137
106,605 BID
$
118,974
0.00392569
58,247 Airport - less deer
$
57,712
0.00190428
2,352,779 Water Fund - less billing
$
2,418,455
0.07979983 $ (13,195,703) supported funds
180,767 Water Billing
$
242,452
0.00799999 S 30,306,520 total per budget print out
1,465.732 Sewer Operations
$
1,356,357
0.04475463 $ 17,120,817
160,408 Sewer Billing
$
222,656
0.00734680
2,552,062 Wastewater Fund
$
2,600,467
0.08580553
903,889 Starm sewer
$
939,038
0.03098469
848,392 Solid Waste Fund
$
915.679
0.03021393
398,464 Building Inspection
$
480,546
0.01585619
2,059,426 Street Maintenance
$
1,975,467
0.06518290
287,587 Light Maintenance
S
279,537
0.00922366
957,248 Ambulance
S
1,024,938
0.03381906
30,179,740 Total
5
30,306,520
1,000000
General Fund
0.564922
Total
Allocation
$ 808,606
FYI
Last Years
S 763,962
dift
Monthly
Airport TIF
0.001969
$ 9,975
$ 9,243
$ 732
$
831.25
Wesuide TIF
0.002771
$ 3,966
S 3,464
$ 502
$
330.48
Forestry
0.008521
$ 12,197
$ 8,272
$ 3,925
$
1,016.43
BID
0.003926
S 5.619
S 4,688
S 931
$
468.26
Airport
0,001904
S 2,726
S 2,562
$ 164
$
227.14
Water Operations
0.079800
S 114,222
S 103,473
$ 10,749
$
9,518.52
Water Billing
0,008000
$ 11,451
$ 7,950
$ 3,501
$
954.24
sewer Operations
0.044755
$ 64,060
S 64,461
$ (401)
$
5,338.33
Sewer billing
0,007347
$ 10,516
$ 7,055
$ 3,461
$
876.33
Wastewater Operations
0.085806
$ 122,819
S 112,237
$ 10,582
$
10,234.88
Storm sewer
0.030985
$ 44,350
S 39.752
S 4,598
$
3,695.85
Solid Waste
0.030214
S 43,247
S 37,311
S 5,936
$
3,603.92
Building Inspection-
0.015856
$ 21,454
S 16,292
$ 5,172
$
1,787.83
Street Maintenance
0.065193
S 93,300
$ 90,571
$ 2,729
$
7,775.01
Light Maintenance
0,009224
S 13,202
$ 12,648
$ 554
$
1,100.20
Ambulance 2230
0.033819
S 48,407
$ 42,099
$ 6.308
$
4,033.93
Total
1.000000
$ 1,430,117
$ 562,068
$ 59,443.
$
51,792.58
$ 621,511
Revenue to General Fund
Notes: Did not include
cost of prosecutor to be
distributed for Admin.
Building fund not allowed to share cost
of Mayor & Council
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FY 2018 DEBT OBLIGATION SCHEDULE - ALL FUNDS
Remaining Principal FY 2018 Payment
RATE FUND 6/30/2017 PRINCIPAL INTEREST & FEES TOTAL
SPECIAL REVENUE:
3.95%
2008 Fire Ladder Truck -Rocky Mtn. Bank Note $575,000 10 yr
$67,675
$67,675
$2,034
$69,709
2.5o%v
2015 BOI -Chip Truck (Forestry) 5 yr
$27,724
$6,814
$693
$7,507
2.5o%v
2017 BOI - Chip Truck (Forestry) 5 yr
$40,000
$4,000
$500
$4,500
2.5o%v
2018 BOI - Kubota/Spray Gator (Parks) 5 yr (fyl8 budget)
$64,000
$6,400
$800
$7,200
2.5o%v
2017 BOI - Restroom Remodel $39,327 (Parks) 5 yr
$39,327
$7,865
$983
$8,848
2.5o%v
2017 BOI - Mower $59,707 (Parks) 5 yr
$59,707
$11,941
$1,493
$13,434
2.5o%v
2017 BOI - Flatbed $30,966 (Parks) 5 yr
$30,966
$6,193
$774
$6,967
2.5a%v
2013 BOI - P/U and Tractor $45,000 (Parks) 5 yr
$9,202
$9,202
$230
$9,432
2.50-/v
2013 BOI - Stump Grinder $20,000 (Forestry) 5 yr
$4,090
$4,090
$102
$4,192
2.50%v
2013 BOI - (2)Dump Trucks $175,000(Spec. Street Maint.) 5 yr
$39,507
$39,507
$988
$40,495
2.5o%v
2013 BOI -Boom Truck $97,651 (Light Maint) 5 yr
$22,055
$22,055
$551
$22,606
2,5a°/"v
2014 BOI -06 Intl Dump Tk $46,500 (Spec St. Maint) 5 yr
$18,861
$9,393
$472
$9,865
2.5o°iv
2014 BOI - 07Intl Dump Tk $116,195 (Spec St. Maint) 5 yr
$52,087
$26,015
$1,302
$27,317
2.50 %
2017 SRF - 4th Ave E - $1,260,956 (Spec. St. Maint) 20 yr
$278,504
$49,285
$33,057
$82,342
1.00%
2005 USDA- rRP Loan 61-0I Revolving Fund $520,000 30 yr
$361,910
$18,455
$3,619
$22,074
100%
2006 USDA- IRP Loan 61-03 Revolving Fund $228,497 30 yr
$190,610
$8,219
$1,906
$10,025
$297,109
$49,404
$346,513
SPECIAL REVENUE TOTALS $1,296,225
DEBT SERVICE FUNDS:
3.83%
2005 AIRPORT TIF DEBT $2,000,000 15 yr
$500,000
$160,000
$22,108
$182,108
2.50%v
2016 CITY HALL REFINANCE BOI - $412,571 (5 yr)
$291,121
$81,996
$7,278
$89,274
1.59%
2012 G. O. BOND -refunding POOL & FIRE HALL $4,145,000 10 yr
$1,885,000
$470,000
$34,513
$504,513
4%v
2012 WESTSIDE TIF, 2012 NOTE $500,000 25 yr 4% variable
$433,500
$15,000
$17,190
$32,190
$726,996
$81,089
$808,085
DEBT SERVICE FUNDS TOTALS $3,109,621
SIDEWALK & CURB WARRANTS (8 yr)
3.50%
2009 S&C $ 7,629
$954
$954
$31
$985
3.25%
2010 S&C $ 942
$235
$118
$7
$125
3.25%
2011 S&C $ 5,792
$2,172
$724
$65
$789
3.25 %
2012 S&C $ 3,982
$1,991
$498
$65
$563
3,25%
2013 S&C $17,472
$10,920
$2,184
$355
$2,539
3,75%
2014 S&C $ 7,846
$5,884
$981
$191
$1,172
4.00%
2015 S&C $ 9,272
$8,113
$1,159
$284
$1,443
4.25%
2016S&C $9792
$9,792
$1,224
$367
$1,591
$7,941
$1,365
$9,206
S & C TOTALS $40,061
SIDS:
5.60% 2001 SID 343 - Sunnyview KRMC $1,518,500 20 yr
$155,000
$80,000
$8,525
$88,525
5.27% 2006 SID 344 - Old School Station $4,520,000 20 yr
$2,045,000
$225,000
$101,933
$326,933
3.00% 2013 SID 345 -The "Willows" $242,000 15 yr
$187,000
$14,000
$5,865
$19,865
$319,000
$116,323
$435,323
SID TOTALS $2,387,000
Water
2.505A
2017 SRF - 4th Ave E - $2,706,703 20 yr
$608,907
$101,796
$71,007
$172,803
2.00%
2012 Res SFR loan (Main & Idaho Water Main) $404,000 9 yr
$174,000
$48,000
$3,240
$51,240
s 40%
2004 Refunding Bond (Hwy 93 So. Project) $1,840,000 20yr
$545,000
$545,000
$5,000
$550,000
2.25%
2012 Refm SRF - B Bonds (New Reservoir) $1,340,000 15 yr
$942,000
$85,000
$20,723
$105,723
$779,796
$99,970
$879,766
TOTAL WATER $2,269,907
Sanitary Sewer & Waste Water Treatment Plant
2.25%
2012 Sanitary SRF loan $1,009000 (Hwy 93 So.) 12 yr
$621,000
$83,000
$13,811
$96,811
2.25%
2012 WWTP SRF LOAN $12,827,000 15 yr
$9,020,000
$814,000
$198,394
$1,012,394
3.00%
2014 WWTP SRF LOAN $1,102,748 (Digester Lid) 20 yr
$922,000
$46,000
$27,315
$73,315
$943,000
$239,520
S1,182,520
TOTALSEWER/WWTP $10,563,000
Stone Sewer
2.50%
2017 SRF - 4th Ave E - $287,342 20 yr
$59,806
$10,807
$7,538
$18,345
Solid Waste
2.s0%v
2013 BOI $172,988 (25 yd rear loadertk) 5 yr
$77,849
$38,728
$1,946
$40,674
$3,123477
$597,155
$3,720,432
TOTAL ALL DEBT --ALL FUNDS $19,803,469
Note: all loans are fixed rate with the exception of the 13 BOI loans and the Westside TIF which are marked
with a v next to the rate.
BOI-Board of Investments FY18Rate: 2,50%
SRF- State Revolving Fund (DNRC money)
USDA-IRP -Dept of Agriculture Intermediary Refending Program
G- 0. Bonds -General Obligation voted bonded debt
14
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16
MUNICIPAL JUDGE
LoAAdams
CITY CLERK
Aimee Brunckhorst
RESOURCES
ry Mitton
CITY OF KALISPELL, MONTANA
ORGANIZATIONAL CHART
CITIZENS OF KALISPELL
CITY COUNCIL
MAYOR
Mark Johnson
RD I WARD II WARD III
Gabriel Wayne Savemd Jim Atkinson
fv Carlson Chad Graham Rod Kuntz
CITY MANAGER
Doug Russell
FINANCE
Rick Wills
PUBLIC WORKS INFORMATION
Susie TLmer TECHNOLOGY
Erika Billiet
17
WARD IV
Tm Kluesner
Phil Gulflrida
PLANNING, PARKS &
BUILDING & COMMUNITY RECREATION
DEVELOPMENT Chad Fincher
Tom Jentz
PUBLIC SAFETY PUBLIC SAFETY LEGAL
FIRE POLICE Charlie Harball
Dave Dedman RogerAlasset
CITY OF KALISPELL
Fund Description
1000 General Fund
General Fund- On -behalf payments
Special Revenue Funds:
2185 TAX INCREMENT -AIRPORT
2188 TAX INCREMENT-WESTSIDE
2210 PARKS IN LIEU OF
2215 PARKS & RECREATION FUND
2230 AMBULANCE
2310 OLD SCHOOL TECHNOLOGY TIF
2311 OLD SCHOOL INDUSTRIAL TIF
2372 HEALTH -PERMISSIVE LEVY
2394 BUILDING CODE ENFORCEMENT
2399 IMPACT FEE FUND
2400 LIGHT MAINTENANCE
2420 GAS TAX
2500 SPECIAL STREET/fSS
2600 URBAN FORESTRY DISTRICT
2601 DEVELOPER'S TREES
2825 MACI GRANT
2880 CD LOAN REVOLVING
2881 CD LOAN REVOLVING #2
2886 COMMUNITY DEVELOPMENT
2887 RURAL DEVELOPMENT
2888 RURAL DEVELOPMENT #2
2915 STONEGARDEN GRANT
2916 DRUG ENFORCEMENT GRANT
2918 CHRP GRANT
2919 LAW ENF. BLOCK GRANT
2944 FAIRGROUNDS ADA GRANT
2953 BROWNFIELDS ASSESSMENT GRANT
2955 BROWNFIELDS LOAN REVOLVING
2991 TIGER GRANT
2994 KIDSPORTS GRANT
2956 FIRE GRANTS
2957 HAZMAT GRANT
Total Special Revenue Funds
2018 FUND POSITION
Resources
Anticipated
Proposed
Estimated
Available
Revenue
Expenditures
Ending Balance/
Beginning Year
Carry over
$ 2,582,774
$ 11,233,877
$ (I1,405,247) $
2,411,404
$ 1,400,000
$ (1,400,000) $
-
$ 1,776,414
$ 407,671
$ (2,036,142) $
147,943
$ 4,252,423
$ 601,828
$ (4,596,703) $
257,548
$ 1,417
$ 15
$ (1,432) $
-
$ 596,607
$ 1,733,396
$ (1,930,805) $
399,198
$ 42
$ 1,210,000
$ (1,152,211) $
57,831
$ 22,444
$ 68,156
$ (81,500) $
9,100
$ 11,852
$ 10,100
$ (10,000) $
11,952
$ 70,172
$ 1,017,025
$ (992,000) $
95,197
$ 1,306,708
$ 1,350,000
$ (925,500) $
1,731,208
$ 759,401
$ 189,000
$ (934,709) $
13,692
$ 250,838
$ 392,800
$ (473,225) $
170,413
$ 535,854
$ 415,804
$ (605,630) $
346,028
$ 2,111,105
$ 3,612,602
$ (4,178,068) $
1,552,061
$ 113,396
$ 277,200
$ (348,555) $
42,041
$ 100,299
$ -
$ (99,000) $
1,299
$ 21,006
$ 418,067
$ (433,202) $
5,871
$ 177,725
$ 25,596
$ (102,000) $
101,321
$ 210,079
$ 33,541
$ (150,000) $
93,620
$ 352,191
$ 512,820
$ (233,869) $
631,142
$ 315,251
$ 49,133
$ (222,074) $
142,310
$ 288,937
$ 9,825
$ (160,025) $
138,737
$ -
$ 61,473
$ (61,473) $
-
$ 355
$ 95,000
$ (93,046) $
2,309
$ 39,960
$ 100,000
$ (73,431) $
66,529
$ -
$ 91,500
$ (91,500) $
-
$
$ 100,469
$ (100,469) $
$
$ 399,174
$ (399,174) $
$ 100,500
$ 486,924
$ (587,424) $
$ -
$ 10,000,000
$ (10,000,000) $
$ -
$ 1,402,726
$ (1,402,726) $
-
$ 4,757
$ 236,448
$ (236,448) $
4,757
$ 11,394
$ 22,100
$ (23,500) $
9,994
$ 13,431,127
$ 25,330,393
$ (32,735,842) $
6,025,678
18
2018
PAGE 2 - Fund Position
Resources
Anticipated
BUDGETED
Estimated
Available
Revenue
Expenditures
Ending Balance/
Beginning Year
Carry over
Debt Service Funds:
SID Revolving Fund
$
288,270
$
2,500
$
-
$
290,770
G.O. BOND, series 2012 - Refunded Pool & Firehall
$
14,058
$
507,500
$
(504,513)
$
17,045
NEW CITY HALL Debt Service
$
10,893
$
90,000
$
(89,274)
$
11,619
SIDEWALK & CURB WARRANTS
$
646
$
9,980
$
(9,347)
$
1,279
SIDS
$
420,979
$
433,302
$
(435,673)
$
418,608
AIRPORT TIF DEBT SERVICE/Transfer to TIF
$
261,875
$
525,500
$
(532,108)
$
255,267
WESTSIDE TIF DEBT SERVICE
$
232
$
32,340
$
(32,190)
$
382
Total Debt Service funds
$
996,953
$
1,601,122
$
(1,603,105)
$
994,970
Capital Project Funds:
4150 FIRE PUMPER
$
-
$
500,000
$
(500,000)
$
-
4290 WALK & CURB
$
-
$
25,000
$
(25,000)
$
Total Capital Projects
$
-
$
525,000
$
(525,000)
$
-
Enterprise Funds:
5210 WATER *
$
8,732,652
$
5,615,796
$
(8,027,649)
$
7,173,644
5310 SEWER/WWTP *
$
9,079,045
$
13,268,808
$
(17,870,821)
$
7,184,875
5349 STORM SEWER *
$
3,133,670
$
1,370,236
$
(2,479,885)
$
2,315,442
5510 SOLIDWASTE *
$
1,083,260
$
1,010,100
$
(1,217,488)
$
1,032,294
5610 AIRPORT *
$
159,754
$
78,974
$
(166,329)
$
170,317
Total Enterprise Funds
$
22,188,381
$
21,343,914
$
(29,762,172)
$
17,876,572
Internal Service Funds:
6030 INFORMATION TECH. FUND *
$
156,048
$
614,755
$
(654,397)
$
121,406
6010 CENTRAL. GARAGE
$
92,868
$
495,200
$
(492,563)
$
95,505
Total Internal Service Funds
$
248,916
$
1,109,955
$
(1,146,960)
$
216,91 L
TOTAL CITY BUDGET
$
39,448,151
$
62,544,261
$
(78,578,326)
$
27,525,535
* cash adjusted +$4,117,871 for non -cash line items (depreciation/prepaids)
Component Units
2700/2701 BUSINESS IMPROVEMENT DISTRICT
$
9,270
$
-
$
(9,270)
$
7855 TOURISM BID (passthru fund)
$
55,000
$
560,000
$
(615,000)
$
Total with
Component units
$
(79,202,596)
r
ALL FUND
RECAP BY FUNCTION
FY 2018
Personal Services
I Operations
Capital
Debt
Transfers
Other
Total
FUND:
& Benefits
Service
Financing Uses
1000 General Fund
S 8,768,665
S 1,887,660
$ 220,955
$ 40,000
S 487,967
S 11,405,247
General Fund- On -behalf payments
S 1,400,000
S 1,400,000
Special Revenue Funds:
2185 TAX INCREMENT -AIRPORT
$ 24,519
$ 11,623
$ 2.000.000
S 2,036,142
2188 TAX INCREMENT-WESTSIDE
S 52,205
S 12,158
$ 32,340
S 4,500,000
S 4,596,703
2210 PARKS IN LIEU OF
S 1,432
$ 1,432
2215 PARKS & RECREATION FUND
$ 1,190,906
S 576,017
S 118,000
$ 45,892
$ 1,930,805
2230 AMBULANCE
S 918,049
S 234,161
S 1,152,211
2310 OLD SCHOOL TECHNOLOGY TIF
$ 21,300
$ 60,000
S 81,500
2311 OLD SCHOOL INDUSTRIAL TIF
S 10,000
$ 10,000
2372 HEALTH -PERMISSIVE LEVY
$ 992,000
$ 992,000
2399 IMPACT FEE FUND
$ 15,000
S 850,000
S 69,709
$ 934,709
2394 BUILDING CODE ENFORCEMENT
S 638,213
S 182,297
S 105,000
$ 925,500
2400 LIGHT MAINTENANCE
$ 89,917
S 324,702
S 36,000
S 22,606
$ 473,225
2420 GAS TAX
S 482.073
$ 123,557
$ 605,630
2500 SPECIAL STREET/TSS
$ 1,132,038
$ 1,585,732
S 1,301,600
$ 158,698
S 4,178.068
2600 URBAN FORESTRY DISTRICT
$ 174,220
S 103,135
S 55,000
$ 16,200
$ 348,555
2601 DEVELOPER'S TREES
$ 99,000
S 99,000
2825 MACI GRANT
S 433,202
$ 433,202
2880 CD LOAN REVOLVING
$ 2,000
S 100,000
$ 102,000
2881 CD LOAN REVOLVING
$ 150,000
S 150,000
2886 COMMUNITY DEVELOPMENT
$
$ 42,517
S 16,250
$ 175,102
S 233,869
2887 RURAL DEVELOPMENT REVOLVING
$ 22,074
$ 200,000
S 222.074
2888 RURAL DEVELOPMENT REVOLVING 42
S 10,025
S 150,000
$ 160,025
2915 STONEGARDEN GRANT
S 20,264
S 41,209
S 61,473
2916 DRUG ENFORCEMENT GRANT
S 87,046
S 6,000
S 93,046
2918 CHRP GRANT
S 73,431
S 73,431
2919 LAW ENF. BLOCK GRANT
$ 60,000
$ 31,500
$ 91,500
2944 FAIRGROUNDS ADA GRANT
$ 100,469
$ 100,469
2953 EPA BROWNFIELDS ASSESSMENT
$ 399,174
$ 399,174
2955 EPA BROWNFIF.LDS LOAN REVOLVING
5 9,970
S 577,454
$ 587,424
2991 TIGER GRANT
S I0,000,000
S 10,000,000
2994 KIDSPORTS GRANT
$ 1,402,726
$ 1,402,726
2956 FIRE GRANTS
S 5,000
$ 231,448
$ 236,448
2957 HAZMAT GRANT
S 12,500
$ 11,000
S 23,500
Debt Service funds:
G.O. BOND, series 2012 - Refinancing
$ 504,513
S 504,513
NEW CITY HALL Debt Service
$ 89,274
S 89,274
SIDEWALK & CURBS
$ 9,347
S 9,347
SIDS
$ 435,673
$ 435,673
WESTSIDE TIF DEBT SERVICE
$ 32,190
$ 32,190
AIRPORT TIF DEBT SERVICE
$ 182,108
S 350,000
S 532,108
Capital Project Funds:
4150 FIRE PUMPER
$ 500,000
S 500,000
4290 WALK & CURB
$ 25,000
$ 25,000
Enterprise Funds:
Depreciation
5210 WATER
S 1,109,326
S 1,202,445
$ 4,442,501
$ 433,377
S 840,000
S 8,027,649
5310 SEWER/WWTP *
S 1,201,885
S 1,821,990
$ 10,969,027
$ 1,182,920
S 2,695,000
S 17,870,821
5349 STORMSEWER *
S 475,810
S 240,747
S 1,405,328
$ 30,000
S 43,000
$ 285,000
S 2,479,885
5510 SOLID WASTE *
S 602,695
S 325,918
$ 58,200
$ 40,675
S 40,000
S 150,000
$ 1,217,488
5160 AIRPORT *
S 68,411
$ 97,918
S 166,329
Internal Service Funds:
6010 CENTRAL GARAGE
$ 216,071
$ 266,492
$ 10,000
$ 492,563
6030 INFORMATION TECH, FUND •
$ 230,168
S 364,029
$ 55,200
$ 5,000
$ 654,397
TOTAL CITY BUDGET
S 18,477,929
$ 10,373,450
$ 22,344,176
$ 3,341,521
1 S 2,015,307
1 S 22,025,943
I $ 78,578326
I
GENERAL FUND
PAGE FUND Dept. #
i-ii
1000
General Fund Revenue and Summary
iii-iv
1000
General Fund Appropriation Summary
1
1000
400
General Government
$
848,907
2
1000
401
City Manager
$
193,933
3
1000
401
Human Resources
$
172,099
4
1000
402
Mayor & City Council
$
156,113
5
1000
402
City Clerk
$
127,704
6
1000
403
Finance Department
$
284,064
7
1000
404
City Attorney
$
477,875
8
1000
406
Municipal Court
$
368,158
9
1000
410
Public Works Administration
$
48,702
10
1000
412
City Facilities Maintenance
$
290,903
11-14
1000
413
Police
$
5,071,616
15
1000
416
Fire
$
2,898,815
16
1000
420
Planning Department
$
378,095
17
1000
480
Community Development
$
88,263
Total General Fund
$ 11,405,247
18 1001 On -behalf Retirement Payments $ 1,400,000
GENERAL FUND REVENUE AND SUMMARY
FUND: 1000
MILL VALUE $ 37,953 $ 38,018 $ 38,018 tbd
ACTUAL
I BUDGET
I ESTIMATED
I PROPOSED
FY15/16
FY16/17
FY16/17
FY17/18
GENERAL FUND MILL LEVY
147.70
PROPERTY TAXES:
311100 Real Property Taxes
5,381,624
311105 PILOT payment
16,676
311200 Personal Property
119,224
312000 Penalty & Interest
8,691
148.20 148.20 tbd
5,490,000
5,500,000
5,720,000
17,000
17,252
17,250
120,000
137,000
135,000
8,000
8,000
8,000
SUBTOTAL $ 5,526,215 $ 5,635,000 $ 5,662,252 $ 5,880,250
LICENSES & PERMITS:
322101
Alcohol Beverage
30,353
322300
General and occupational
1,947
323012
Planning fees & Sign permits
32,099
323109
Zoning & Site Plan Review Fees
14,518
323200
Parade Permits
1,600
323300
Animal licenses
446
30,000
30,000
30,000
1,700
1,700
1,700
30,000
55,000
40,000
14,000
14,500
14,000
1,000
850
1,000
0
0
0
SUBTOTAL
$ 80,963 $
76,700 $
102,050 $
86,700
INTERGOVERNMENTAL REVENUE:
335030
MV Tax Ad Valorem
1,173
2,000
1,263
1,500
335076
Gaming Machine Permits
61,925
60,000
60,000
60,000
335110
Live Card Game, keno & bingo
1,150
2,000
1,000
1,000
335230
HB124 ENTITLEMENT
2,762,555
2,773,829
2,773,829
2,773,829
SUBTOTAL
$ 2,826,803 $
2,837,829 $
2,836,092 $
2,836,329
CHARGES FOR SERVICES:
341020
Administrative charges
532,119
341021
Grant Admin. (Planning, finance)
8,901
341022
Conduit Agency Fees
33,632
341025
City Collections/other charges
5,066
342010
KPD -Public safety fees
25,024
342014
KPD -School Resource Officers
97,410
342016
KPD -Regional Training /testing Reimb.
2,417
343018
Parking Permits, meters, boot removal
96,147
SUBTOTAL
$ 800,716 $
574,367
574,000
638,811
5,000
5,000
5,000
0
65,000
0
5,000
2,000
5,000
25,000
35,000
25,000
149,037
149,037
209,037
10,000
1,031
5,000
95,000
92,000
95,000
863,404 $
923,068 $
982,848
con't.
I
GENERALFUND
Revenue - Page 2
FINES AND FORFEITURES:
351035 Parking fines
351017 Technology fees
351000 City Court Fines & fees, admire
SUBTOTAL
MISC. REVENUE
362015 Insurance Reimbursements
362020 MMIA GASB 45 reimbursement
364030 Auction & mist. collections/donations
381060 Operating transfer 2372 -health insurance
SUBTOTAL
INVESTMENT REVENUE:
373030 Interest on Old School SID loan - 1.25%
371010 Interest Earnings
TOTAL GENERAL REVENUE
CASH JULY 1 (Includes designated $)
TOTAL AVAILABLE FOR BUDGET
EXPENDITURES
CASH CARRYOVER (year end operating)
Designated for Capital
Assigned Court Technology fees
Designated for Bandshell
Designated for Parking
Total cash available
Total General Cash Carryover Unassigned/Undesignated
Droaosed
ACTUAL
I BUDGET
JEST. ACTUAL
BUDGET
FY15116
FY16117
FY16/17
FY17/18
36,473
35,000
36,000
35,000
22,966
30,000
20,000
20,000
435,908
500,000
400,000
400,000
$ 495,347 $ 565,000 $ 456,000 $ 455,000
4,726
20,000
35,000
20,000
3,000
0
0
3,000
2,377
7,500
3,000
5,000
850,000
901,000
901,000
901,000
$ 860,103 $
928,500 $
939,000 $
929,000
$ -
$ 14,523
$ 16,250
$ 15,000
$ -
$ 15,000
$ 48,750
$ 15,000
$ 10,604,670
$ 10,937,683
$ 10,933,462
$ 11,233,877
$ 1,779,221
$ 2,150,990
$ 2,150,990
$ 2,582,774
$ 12,383,891
$ 13,0889673
$ 13,084,452
$ 13,8169651
$ 109232,901
$ 10,880,178
$ 10,501,678
$ 11,405,247
$ 1,939,225
$ 101,906
$ 75,401
$ 10,916
$ 23,542
$ 1,821,694
$ 286,942
$ 65,401
$ 10,916
$ 23,542
$ 2,308,459
$ 181,906
$ 58,401
$ 10,466
$ 23,542
$ 2,082,555
$ 261,906
$ 43,401
$ -
$ 23,542
$ 2,150,990
$ 2,208,495
$ 2,582,774
$ 2,411,404
18.3% 16.7% 21.1% 18.5%
11
GENERAL FUND APPROPRIATION SUMMARY
# FTE's appropriated
FTE's
General
Government
1
City
Manager
1.5
Human
Resources
Mayor
Council
1.33
City Clerk
3.2
Finance
4.67
Attorney
4
Municipal
Court
110 Salaries
$ 141,390
$ 127,044
$ 63,107 $
91,120
$ 214,508
$ 372,621 $
228,151
114 Comptime Buyback & severance. Def Comp.
121 Overtime & Spec. Assign PD,
250
153 Health Insurance
22,857
19,642
62,936
20,271
38,696
52,804
51,674
155 Retirement
14,966
9,813
2,463
7,083
16,650
28,950
17,683
TOTAL PERSONAL SERVICES
-
179,213
156,499
128,506
118,724
269,854
454,375
297,508
210 Supplies/office/computers/Non-capital equip 218
4,000
1,500
600
100
200
300
2,500
4,500
220 Other supplies, safety equip, ammo,
230 Supplies & FUEL; chemicals, concession sup
240 Uniforms
312 Postage
16,000
400
320 Printing, advertising, newsletter, books
4,500
250
8,000
1,500
330 Audit, filing fees
28,685
8,000
6,417
700
340 Electricity, natural gas
345 Telephone, web, cell, radio, security cameras
1,120
480
1,000
1,400
350 Prof. Services/League/911 disp./kidsport/Eagle
513,655
1,000
4,500
4,400
6,160
5,000
5,750
362 Maint. services, building, equip,radios,landscaping
6,600
360 Technology services (court)
40,000
370 Dues & Training, meetings, League meeting
11,700
6,000
16,590
3,200
7,500
7,000
10,000
380 Medical services
390 Other Purchased Services
7,500
500 Fixed Charges, Insurance, transfers
275,467
SUBTOTAL PURCHASED SERVICES/SUPPLIES
848,907
14,720
15,600
27,607
8,980
14,210
23,500
70,650
600 DEBT SERVICE
940 CAPITAL OUTLAY
DEPARTMENT TOTAL 2018
s 848,907
$ 193,933
$ 172,099
$ 156,113 $
127,704
$ 284,064
$ 477,875 $
368,158
2017 BUDGET (info only)
$ 743,600
$ 189,750
$ 168,445
$ 147,610 $
124,876
$ 279,316
$ 470,722 $
362,829
iii
GENERAL FUND APPROPRIATION SUMMARY
8 FTE's appropriated
0.25
1.45
48.75
22.9
3.95
1
94.00
Public
Planning
Community
Works
Facilities
Police
Fire
Department
Development
TOTAL
110 Salaries $
17,705
$ 68,299 $
3,157,857
1,692,237
$ 266,269
$ 63,180
$ 6,503,488
114 Comptime Buyback & severance. Def. Comp.
-
3,000
17,500
$ 20,500
121 Overtime & Spec. Assign PD,
128,000
40,000
$ 168,250
153 Health Insurance
3,289
15,928
644,144
320,179
60,020
8,307
$ 1,320,747
155 Retirement
1,346
5,076
400,179
225,938
20,657
4,876
$ 755,680
TOTAL PERSONAL SERVICES
22,340
89,303
4,333,180
2,295,854
346,946
76,363
$ 8,768,665
210 Supphes/ogice/computers/Non-capital equip 218
8,000
66,500
23,500
5,000
2,000
$ 118,700
220 Other supplies, safety equip, ammo,
6,500
69,000
20,000
$ 95,500
230 Supplies & FUEL; chemicals, concession sup
2,500
79,250
17,325
300
$ 99,375
240 Uniforms
1,500
15,750
$ 17,250
312 Postage
500
$ 16,900
320 Printing, advertising, newsletter, books
5,500
1,200
$ 20,950
330 Audit, filing fees
2,000
500
$ 46,302
340 Electricity, natural gas
79,200
$ 79,200
345 Telephone, web, cell, radio, security cameras
350
400
17,000
6,000
900
900
$ 29,550
350 Prof. Services/League/911 disp./kidsport/Eagle
2,000
51,500
20,500
12,600
1,000
1,500
$ 629,565
362 Maint. services, building, equip,radios,landscaping
42,000
59,000
18,000
$ 125,600
360 Technology services (court)
$ 40,000
370 Dues & Training, meetings, League meeting
2,500
37,500
10,000
6,000
6,500
$ 124,490
380 Medical services
5,000
25,875
$ 30,875
390 Other Purchased Services
2,500
$ 10,000
500 Fixed Charges, Insurance, transfers
3,612
3,500
195,131
412,711
949
$ 891,370
SUBTOTAL PURCHASED SERVICES/SUPPLIES
18,962
184,600
556,881
562,961
16,149
11,900
2,375,627
600 DEBT SERVICE
40,000
$ 40,000
940 CAPITAL OUTLAY
7,400
17,000
181,555
-
I5000
$ 220,955
DEPARTMENT TOTAL 2018 $
48,702
$ 290,903 $
5,071,616 $
2,898,815
$ 378,095
$ 88,263
$ 11,405,247
2017 BUDGET (info only) S 40,020 $ 307,050 $ 4,886,956 $ 2,701,758 $ 371,373 $ 85,873 $ 10,880,178
1V
GENERAL GOVERNMENT
FUND: GENERAL 1000-400-41XXXX
EXPENDITURE DETAIL
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
410530
Audit:
331
Annual Report Filing fees
353
Contract services - Audit
354
GASB 45 (75) cost for Other Post Employment Bent
410560 Central Purchasing
210 Office Supplies
312 Postage
320 Printing & envelopes
354 Contract Services - document shredding
410600-354 Elections:
410900
Records Admin.:
331
Publication & Filing Fees
460452-366
Hockaday -annual building maint. per lease
460452-355
Eagle Transit contribution
420000-354
911 Dispatch Services Contract
420000-356
Smith Valley levy reimbursement
510310-354
ICMA Fees
510330-513
Liability Insurance
510330-517
Property Insurance
510330-516
Uninsured Loss (insurance deductible)
510300
Contingency
Transfer to Parks (Bandshell)
Total
$1,400
$2,935
$2,935
$2,935
$10,750
$14,000
$14,250
$14,250
$0
$6,700
$0
$7,500
$4,215
$3,099
$4,000
$4,000
$15,930
$13,838
$16,000
$16,000
$4,730
$1,863
$4,500
$4,500
$0
$0
$500
$500
$0
$13,037
$0
$18,255
$2,746
$3,801
$4,000
$4,000
$6,600
$6,600
$6,600
$6,600
$15,000
$15,000
$15,000
$15,000
$466,200
$473,659
$483,000
$479,000
$352
$412
$425
$400
$500
$500
$500
$500
$110,035
$122,255
$61,925
$135,000
$46,218
$45,800
$49,965
$50,000
$52,808
$27,506
$50,000
$50,000
$2,197
$0
$30,000
$30,000
$0
$0
$0
$10,467
$739,681
$751,005
$743,600
$848,907
1
CITY MANAGER
ACCOUNT # 1000-401
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
The City Manager's office administers the affairs of the local government. This includes the direction,
supervision, and administration of the departments, agencies, and offices of the local government.
Additionally the City Manager implements City Council policy in accordance with Montana Codified Law
7-3-204.
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
As the administrative center of the local government, the City Manager's office strives to meet its purpose
by implementing an organizational culture the provides prompt, equitable, effective and economical
services to the citizens of Kalispell.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
This year's budget represents efforts to implement projects across the community, including the Core Area
Redevelopment, Three-mile drive trail, West Side Interceptor, Kidsports construction, and various public
works projects. Additionally, the organization will continue the efforts for enhancing communication
outreach through social media, government channel, website, and direct communication efforts.
CITY MANAGER
FUND: GENERAL 1000-401-410210
Personal Services:
110
Salaries and payroll costs
153
Health Insurance
155
Retirement & deferred comp.
Subtotal
Materials & Services:
210
Supplies
312
Newsletter, books
345
Telephone
373
Dues & Training
379
Meetings
Subtotal
Total
EXPENDITURE DETAIL
ACTUAL
FY14/15
ACTUAL
FY15/16
BUDGET
FY16/17
proposed
BUDGET
FY17/18
FTE's 1
1
1
1
$133,990
$132,154
$137,795
$141,390
$15,339
$23,664
$22,706
$22,857
$13,554
$14,082
$14,569
$14,966
$162,883
$169,900
$175,070
$179,213
$44
$61
$1,500
$1,500
$0
$0
$400
$400
$902
$920
$1,080
$1,120
$7,092
$21,118
$8,300
$8,300
$3,219
$2,775
$3,400
$3,400
$11,257
$24,874
$14,680
$14,720
$174,140
$194,774
$189,750
$193,933
2
HUMAN RESOURCES
ACCOUNT # 1000-401
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
The HR Department provides services and support to departments and their staff to facilitate process improvements,
increased effectiveness, and efficiencies. The HR Department acts as the advisor for personnel policies & procedures,
labor relations and contract administration, job classifications, wage administration, recruitment & selection, employee
relations, safety, liability and associated insurance programs, and related state and federal programs.
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
1. Provide guidance and assist with coordination of personnel matters, including benefits and labor negotiations.
2. Facilitate improvements and streamline documentation used by various departments to improve efficiencies.
3. Monitor "Risk Management" programs, looking for ways to reduce injuries, claims and associated costs.
4. Identify legal trends and employer -employee regulatory changes to determine impact to the organization.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
In addition to the continuation of the traditional human resource functions necessary within the organization's structure,
the Human Resources Department will continue to improve the availability and functionality of the electronic
documentation across the organization in its reporting and risk management efforts. Additionally, the Human Resource
Department will be continue to be substantially involved in the research, development, and implementation of a potential
classification methodology for positions within the organization. An updated classification can enhance the ability to
recruit, retain, and encourage employee development.
HUMAN RESOURCES
FUND: GENERAL 1000-401-410830
Personal Services:
EXPENDITURE DETAIL
FTE'S
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
1.5 1.5 1.5 1.5
110
Salaries and payroll costs
$116,776
$120,055
$123,814
$127,044
153
Health Insurance
$17,108
$18,205
$19,565
$19,642
155
Retirement
$8,799
$9,181
$9,466
$9,813
Subtotal
$142,683
$147,441
$152,845
$156,499
Materials & Services
210
Office Supplies
$697
$259
$600
$600
338
Recruitment
$9,085
$8,930
$8,000
$8,000
354
Contract Services
$580
$480
$1,000
$1,000
373
Dues & Training
$2,449
$3,620
$6,000
$6,000
Subtotal
$12,811
$13,289
$15,600
$15,600
Total
$155,494
$160,730
$168,445
$172,099
3
MAYOR/M NOL
ACCOUNT # 1000-402
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
The City Council performs the legislative activities for the City of Kalispell, which include enacting
ordinances and resolutions, adopting the budget, setting service fees, and appropriating funding to the City's
programs and services.
DEPARTMENT PERSONNEL: The Kalispell City Council is composed of eight (8) City Councilors and
the Mayor. The city is divided into four Wards with two Councilors elected from each and the Mayor
elected at -large.
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
The City Council supports the provision of leadership, vision, and direction in responding to the needs of
the community. The Council endeavors to represent the citizens of Kalispell and work toward establishing
policies to provide services that are fiscally responsible and sustainable.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES
The Mayor and Council budget accounts for the service and participation within the Montana League of
Cities and efforts to engage National and State legislators on areas that are of importance to the City of
Kalispell. Additionally, the 2018 budget reflects efforts to implement long term planning projects across
the municipal spectrum.
MAYOR / COUNCIL
FUND: GENERAL 1000-402-4 10 100
Personal Services
110 Salaries and payroll costs
153 Health Insurance
155 Retirement PERS
Subtotal
Materials & Services:
210
Office Supplies
335
MT. League of Cities Conference
354
Contract Services
373
Dues
379
Meetings
Subtotal
Total
EXPENDITURE DETAIL
FTE'S
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
9 9 9 9
$61,997
$62,706
$63,107
$63,107
$43,127
$53,732
$57,698
$62,936
$2,363
$2,458
$2,445
$2,463
$107,487
$118,896
$123,250
$128,506
$33
$24
$100
$100
$2,810
$2,475
$5,760
$6,417
$1,827
$1,850
$4,500
$4,500
$5,978
$5,927
$6,000
$6,000
$281
$132
$8,000
$10,590
$10,929
$10,408
$24,360
$27,607
$118,416
$129,304
$147,610
$156,113
4
CITY CLERK
ACCOUNT # 1000-402
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
The City Clerk's office is the information, document resource, and official records management office for
the City, including preserving the official actions of the City Council and overseeing procurement.
Additionally, the City Clerk manages communication efforts with other City Departments, and the general
public utilizing a variety of tools such as an internal newsletter, government access channel, press releases,
notification listservs and social media campaigns.
DEPARTMENT PERSONNEL: City Clerk (1.0) and Deputy Clerk (.33).
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
Goals of the Clerk's office include enhancing the city social media campaign through the use of strategic
advertising, and outreach. The City Clerk will become Accredited in Public Relations this year to ensure
outreach goals are achieved with maximum efficiency and return on investment.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
Budget expenditures support ongoing goals to provide exceptional service to the public and staff in the
creation and preservation of city records, and other standard clerk responsibilities.Contract services has
been increased to reflect the cost of archiving one additional social media page such as Instagram if staff
determines the addition would be beneficial.
CITY CLERK
FUND: GENERAL 1000-402-410150
Personal Services
110
Salaries and payroll costs
112
Severance
121
Overtime
153
Health insurance
155
Retirement PERS
Subtotal
Maintenance & Services:
210
Office Supplies
331
Communications - Advertising
345
Telephone
354
Contract Services
352
Codification
373
Dues & Training
Subtotal
Total
EXPENDITURE DETAIL
FTE's
ACTUAL
FY14/15
ACTUAL
FY15/16
BUDGET
FY16/17
proposed
BUDGET
FY17/18
1.58
1.33
1.33
1.33
$84,906
$85,983
$88,953
$91,120
$9,528
$0
$0
$0
$109
$148
$250
$250
$15,173
$18,845
$20,261
$20,271
$6,764
$6,601
$6,832
$7,083
$116,480
$111,577
$116,296
$118,724
$33
$713
$200
$200
$0
$0
$700
$700
$439
$480
$480
$480
$0
$0
$300
$300
$3,542
$3,669
$3,700
$4,100
$2,127
$2,425
$3,200
$3,200
$6,141
$7,287
$8,580
$8,980
$122,621 $118,864 $124,876 $127,704
5
FINANCE
ACCOUNT # 1000-403
PURPOSE OF THIS DEPARTMENT: Why does this deparment exist?
The Finance Department manages and maintains financial records in conformity with generally accepted
accounting principles and in compliance with State and Federal laws, and provides timely, accurate, clear,
and complete financial information and support to the governing body, other City departments, and the
citizens of the City of Kalispell.
DEPARTMENT PERSONNEL: (3.2 FTE) .5 Finance Director, 1 Treasurer, .7 City Accountant,
.5 Payroll Specialist, .5 Accounts Payable Clerk.
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
1. The Finance Department will safeguard financial assets and maximize investment earnings.
2. Financial reports will be issued accurately and on schedule.
3. Maintain accurate and current financial documentation for City operations.
4. The Finance Department will adhere to contractual requirements in grants and other reporting.
5. Accurate financial information will be made easily and readily available to departments.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
The FY2018 Finance budget provides the department funding to: 1) pay City obligations accurately and
timely, 2) record and report financial transactions in compliance with applicable requirements and
expecations, 3) conduct the required annual audit, 4) promote effective and efficient service to internal and
external clients through continuous improvements with office procedures, 5) safeguard official records and
ensure they are readily retrievable, 6) continue refining the budget document to provide a more meaningful
instrument, and produce and improve the Comprehensive Annual Financial Report that qualifies for the
Government Finance Officer's Association Certificate of Excellence in Financial Reporting.
FINANCE DEPARTMENT
FUND: GENERAL 1000-403-410550
Personal Services:
110
Salaries and payroll costs
153
Health Insurance
155
Retirement
Subtotal
Materials & Services:
210
Supplies
322
Books
353
Contract Services
354
Contract Services -Grizzly Security
355
Bank fees
373
Dues & Training
Subtotal
Total
EXPENDITURE DETAIL
FTE'S
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
3.2
3.2
3.2
3.2
$196,313
$205,264
$210,200
$214,508
$33,393
$33,501
$38,445
$38,696
$14,769
$15,666
$16,121
$16,650
$244,475
$254,431
$264,766
$269,854
$305
$0
$300
$300
$0
$0
$250
$250
$0
$0
$2,000
$760
$605
$1,466
$2,000
$1,800
$2,812
$2,885
$3,500
$3,600
$3,352
$5,787
$6,500
$7,500
$7,074
$10,138
$14,550
$14,210
$251,549
$264,569
$279,316
$284,064
2
CITY ATTORNEY
ACCOUNT # 1000-404
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
The purpose of the Office of the City Attorney is to provide legal counsel to the City of Kalispell municipal
organization, its City Manager and the City Council. This effort includes advising on relevant state statutes
as they pertain to municipal organizations, resolution and ordinance preparation, city code maintenance, and
contract development. Additionally, the Office of the City Attorney defends the interests of the City
through preventative legal management, litigation, and prosecution within Municipal Court, appeals to
District Court and the State Supreme Court.
DEPARTMENT PERSONNEL: Attorney (3) and Legal Secretary (1.67).
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
The primary goal for the Office of the City Attorney is to provide high quality and timely legal counsel for
the City to minimize exposure to loss and protect the relevant interests for the City of Kalispell.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
The FY2018 budget provides a continuation of the level of service from the previous year with the
expectation that the Office of the City Attorney will be engaged in efforts to develop legal review for policy
framework in the area of redevelopment, litigation management, and debt counsel related to previous
issuances from the City. Increasing workload for the prosecutor brought about by increased filings by the
public defender's office, increased property crime and the anticipated fallout from the implementation of
Marcy's Law has reached a threshold making the hiring of an additional prosecutor advisable.
ATTORNEY
FUND: GENERAL 1000-404-411110
EXPENDITURE DETAIL
ACTUAL
FY14/15
ACTUAL
FY15/16
BUDGET
FY16/17
proposed
BUDGET
FY17/18
Personal Services: FTE's
4.67
4.67
4.67
4.67
110
Salaries and payroll costs
$338,340
$345,769
$364,724
$372,621
153
Health Insurance
$47,295
$48,308
$52,592
$52,804
155
Retirement
$25,475
$26,418
$29,906
$28,950
Subtotal
$411,110
$420,495
$447,222
$454,375
Maintenance & Operations:
210
Office Supplies/computer
$2,064
$2,093
$2,500
$2,500
322
Lexis/Nexis; books, subscriptions
$9,014
$7,338
$8,000
$8,000
345
Telephone & Communications
$738
$738
$1,000
$1,000
354
Contract Services/contingency
$7,215
$13,049
$5,000
$5,000
373
Dues & Training
$5,331
$10,290
$7,000
$7,000
Subtotal
$24,362
$33,508
$23,500
$23,500
Total
$435,472
$454,003
$470,722
$477,875
7
MUNICIPAL COURT
ACCOUNT # 1000-406
PURPOSE OF THIS DEPARTMENT:
The purpose of the Kalispell Municipal Court is to serve the community and protect individual rights by
providing prompt and fair administration of justice. The Kalispell Municipal Court processes all
misdemeanor traffic, criminal and animal control offenses, orders of protection and civil cases that occur
within the City limits of Kalispell.
DEPARTMENT PERSONNEL: One Municipal Court Judge, One Court Administrator, two
Court Clerks.
GOALS OF THIS DEPARTMENT:
The goal of Kalispell Municipal Court is to provide the citizens of Kalispell access to a fair and impartial
court system.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
The fiscal year 2018 Municipal Court budget strives to maintain the ability to provide the citizens of
Kalispell access to a fair and impartial justice system.
MUNICIPAL COURT
FUND: GENERAL 1000-406-410360
Personal Services:
110
Salaries and payroll costs
121
Overtime
153
Health
155
Retirement
Subtotal
Materials & Services
210
Supplies
320
Printing & books
345
Tele. & Communications
353
Technology funds
354
Contract Services
373
Dues & Training
394
Jury & Witness fees
Subtotal
Total
EXPENDITURE DETAIL
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
FTE's 4
4
4
4
$217,268
$222,533
$226,938
$228,151
$356
$51
$0
$0
$39,897
$45,724
$51,568
$51,674
$16,374
$16,983
$17,373
$17,683
$273,895
$285,291
$295,879
$297,508
$4,474
$2,566
$4,500
$4,500
$1,236
$991
$1,500
$1,500
$240
$159
$1,400
$1,400
$3,028
$9,659
$40,000
$40,000
$2,886
$3,971
$5,750
$5,750
$6,514
$7,805
$6,300
$10,000
$2,203
$7,204
$7,500
$7,500
$20,581
$32,355
$66,950
$70,650
$294,476 $317,646 $362,829 $368,158
PUBLIC WORKS ADMINISTRATION
ACCOUNT # 1000-410
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
Public Works Administration supports community growth that sustains and improves the quality of
community life through planning, accurate design, and quality construction. To assist others in providing
and maintaining proper community infrastructure and facilities.
DEPARTMENT PERSONNEL: (.25 FTE)
.05 Administrative Coordinator
.05 Public Works Director
.05 Budget Resource Manager
.05 Assessment Coordinator
.05 Road & Fleet Superintendent
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
1. Ensure quality construction of infrastructure meeting minimum standards
2. Maintain current and accurate mapping
3. Provide prompt and effective review of site improvement plans
4. Provide effective city budgeting guidance
INTENDED OUTCOMES FROM BUDGET EXPENDITURES
The FY 18 Public Works Administration budget reflects the continuation of utilizing asset management
software to inventory, perform work orders, and asset tracking management. This year, modules will be
expanded to include streets and traffic signs and signals. Enhanced accuracy survey equipment will also be
procured for the Engineering Division enabling the engineers to produce more reliable infrastructure
PUBLIC WORKS - ADMINISTRATION
FUND: GENERAL 1000-410-430100
EXPENDITURE DETAIL
Personal Services: FTE'S
110 Salaries and payroll costs
153 Health Insurance
155 Retirement
Subtotal
Materials & Services:
210 Office Supplies, Computers. Equip, and other Supplies
231 Gas
345 Telephone & Communications
354 Contract Services
373 Dues & Training
521 Central Garage Transfer
Subtotal
Capital Outlay
940 Machinery & Equipment
Total
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
0.25
0.25
0.25
0.25
$16,327
$17,829
$17,333
$17,705
$2,577
$3,007
$3,278
$3,289
$1,212
S1,322
$1,300
$1,346
$20.116
$22,158
$21,911
$22,340
$3,941
$6.306
$7,500
$8.000
$1,422
$2,418
$2,500
$2,500
$262
$347
$300
$350
$584
$1,975
$1,850
$2,000
$1,523
$2,318
$2,500
$2,500
$5,928
$4,609
$3,459
$3,612
$13,660
$17,973
$18,109
$18,962
$0 $0 $0 $7,400
$33.776 $40,131 $40,020 $48,702
FY 2018 BUDGET HIGHLIGHTS
Line Item Detail: PUBLIC WORKS ADMINISTRATION
Capital Outlay: +r
a
940 Machinery & Equipment- $7,400 e
At
$7,400 Robotic Total Station (RTS) - The addition of the RTS to our current GPS system will give the engineering staff the vertical accuracies
necessary to complete designs for projects with higher vertical accuracy requirements, such as sewer tie-ins, street reconstruction. storm,
sewer, and water. improvement designs. Costs shared btwn Public Works, Streets. Storm, Sewer, and Water. Total Cost $37,000
CITY FACILITIES MAINTENANCE
ACCOUNT # 1000-412
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
The purpose of the City Facilities Maintenance is to provide safe and clean buildings for employees
and citizens to transact municipal business.
DEPARTMENT PERSONNEL: (1.45 FTE) City Facilities Maintenance shares personnel costs
of 1 Parks Caretaker. and a dedicated Custodial Position.
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
1. Provide essential building and janitorial services for the downtown city offices.
Z. Provide specialized services in the areas of HVAC, plumbing, electrical and mechanical systems.
3. Provide maintenance services to Fire Hall Station 62
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
In addition to maintaining the physical structure and providing janitorial services of the municipality,
budget expenditures will also provide a number of other improvements. Improvements include
architectural (including required lead abatement) window preservation on the Old Water Department
Building, a minor roof repair at City Hall, energy efficient light upgrades (city hall, KPR and PBS),
remodel of IT office and replacement of boiler ignitors, burner controls and pumps where a HVAC
company has identified issues and future failure or equipment.
CITY FACILITIES MAINTENANCE
FUND: 1000-412-411230
EXPENDITURE DETAIL
Personal Services: FTE'S
110 Salaries
121 Overtime
153 Health Insurance
155 Retirement
Subtotal
Maintenance & Operations:
220 Security Improvements
224 Janitorial Supplies
241 Tools (mops, brooms, shovels)& Supplies
341 Electricity
344 Natural Gas
345 Telephone
354 Contract Services
355 HVAC Maintenance Contract
361 Elevator Maintenance/fire alarm maim.
362 Equipment Maintenance
366 Building Maintenance
545 County Landfill & recyling
920 Bldg Imp (entryway, mezzanine, shooting range)
Subtotal
Debt Service:
610 Debt Retirement/HVAC
620 Interest
Subtotal
Total
ACTUAL
FY14/15
ACTUAL
FY15/16
BUDGET
FY16/17
proposed
BUDGET
FY17/18
1.45
1.45
1.45
1.45
$62,253
$65,252
$67,873
$68,299
$15
$42
$0
$0
$14,461
$13,490
$15,847
$15,928
$4,516
$4,794
$4,980
$5,076
$81,245
$83,578
$88,700
$89,303
$360
$800
$800
$500
$4,397
$3,843
$6,000
$6,000
$973
$1,241
$1,500
$1,500
$46,509
$48,239
$47,500
$49,200
$27,956
$26,300
$40,000
$30,000
$265
$529
$250
$400
$10,217
$35,960
$38,500
$35,000
$14,343
$15,932
$17,300
$16,500
$3,269
$2,996
$4,500
$4,500
$4,243
$5,460
$8,500
$10,000
$37,159
$22,905
$20,000
$27,500
$3,024
$3,388
$3,500
$3,500
$0
$26,320
$30,000
$17,000
$152,715
$193,913
$218,350
$201,600
$8,175 $0 $0 $0
$41 $0 $0 $0
$8,216 $0 $0 $0
$242,176 $277,491 $307,050 $290,903
10
POLICE DEPARTMENT
ACCOUNT # 1000-413
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
As members of the community we are committed to excellence for those we serve, ourselves and each
other through the shared values of Integrity, Compassion, Loyalty, Professionalism and Honor
DEPARTMENT PERSONNEL: 41 sworn officers including one Chief of Police, three Captains, eight
Sergeants, three Detectives, four School Resource Officers, 21 Patrol Officers, and one Canine Handler.
Our non -sworn staff includes an Animal Warden and a Parking Enforcement Officer, 3.75 Records/Crime
Analysts, one Evidence Custodian, one Records Management Specialist and two Administrative Assistants.
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
The police department strives to inspire a sense of safety in the community through specialized police
services including patrol, investigations, school resource officers, special response, and additional programs
that support these activities and the overall purpose of community based policing.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
To provide quality law enforcement services to our residents and the many visitors who come to Kalispell
through a well -trained, equipped and professional staff. This budget continues our capital replacement plan
to provide safe and reliable emergency response vehicles and improves the video and audio in -car
recording system which memorializes officer contacts and evidence critical to criminal and civil court
actions. We are focused on staffing levels that allow us to be a proactive law enforcement agency rather
than reactive. With ever increasing calls for service and continued new construction our staff must grow to
meet those demands. As a proactive agency we are focused on working with the community to find
solutions and remedies to community issues.
POLICE DEPARTMENT
FUND: GENERAL 1000-413-420140
EXPENDITURE DETAIL
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
POLICE - ADMINISTRATION
FY14/15
FY15/16
FY16/17
FY17/18
Personal Services: FTE's
30
31
31
33
110
Salaries and payroll costs
$1,980,166
$2,006,186
$2,114,612
$2,264,988
112
Severance -retirement
$9,528
$55.954
$33,500
$0
114
Comp time Buyout
$11,743
$4,645
$4.350
$3,000
121
Overtime (REG & AET OT)
$79,636
$89.572
$80,000
$80,000
123
Special Assignment Overtime
$4,117
$8,957
$25,000
$25,000
153
Health Insurance
$350,425
$385,457
$413,628
$445,536
155
Retirement
$253,813
$259,821
$275,152
$296,098
Subtotal
$2,689,428
$2,810,592
$2,946,242
$3,114,622
Maintenance & Operations:
210
Office Supplies
$3,084
$2,416
$3,500
$3,500
215
Computer supplies/equipmenL/maint.
$5,399
$6,000
$5,500
$5,500
218
Equipment non -capital
$20,516
$15,598
$48,500
$53,500
220
Investigative Supplies
$3,584
$3,765
$4,000
$4,000
221
Safety Equipment
$4,680
$7,946
$7,000
$7,000
225
Major Case Unit supplies
$1,258
$1,334
$2,000
$2,000
226
SRT Support/supplies
$3,91 1
$5,287
$5,000
$10,000
227
Ammo & Supplies
$17,529
$17,586
$19,000
$30,000
228
Patrol Car Supplies
$16,542
$13,374
$13,000
$10,000
229
Other Supplies
$3,727
$3,126
$10,000
$5,000
230
Crime Prevent. Supplies
$1,741
$667
$1,000
$1,000
231
Gas
$72,528
$55,317
$95,000
$75,000
234
Crisis Negotiations
$0
$2,047
$2,000
$2,000
235
Bike Patrol
$366
$107
$750
$750
237
Reserve Program Supplies
$531
$555
$1,500
$1,500
320
Printing
$5.877
$6,269
$5,500
$5,500
345
Telephone & Communications
$14.148
$15,670
$15,500
$17,000
354
Contract Services
$4,543
$7353
$6,875
$7,000
357
Forensic Analysis/Pathology
$4.842
$6,438
$6,500
$6,500
358
Canine/Animal :Vet. Treatment
$323
$70
$2,000
$5,000
363
Office Equip Maintenance
$2,061
$2,677
$2,000
$2,000
365
Mandatory maint. & licensing/software
$12.310
$20,255
$40.625
$27,000
369
Radio Maintenance
$2,057
$703
$2.500
$2,500
con't
POLICE DEPARTMENT
FUND: GENERAL 1000-413-420140
EXPENDITURE DETAIL - CONTINUED
373
Dues & Training
375
Regional Training & Testing (reimbursed)
380
Training Supplies
388
Medical Services*
392
Prisoners Room & Board/ medical treatment
521
Central Garage Transfer
Subtotal
Capital Outlay:
922
USFS Bldg & Property Aquisiton/Repair
940
Major Crime Unit Trailer & Radar Trailer
942
Digiticket
944
Vehicles - 2 Patrol/I Detective(FY18)
Subtotal
RECORDS
420142
Personal Services: FTE's
110
Salaries
121
Overtime
153
Health Insurance
155
Retirement
Subtotal
Subtotal Police & Administration
DETECTIVES
420141
Personal Services: FTE's
110
Salaries
121
Overtime
153
Health Insurance
155
Retirement
Subtotal
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
$28,448
$46,290
$30,000
$32,500
$8,947
$1,348
$1.0,000
$5,000
$1,319
$600
$2,000
$2,000
$1,321
$3,007
$2,500
$3,000
$2,622
$2,459
$2,500
$2,500
$90.592
$80,420
$73,718
$66,1.31
$334,806
$328,684
$419,968
$394,381
$0
$0
$27A82
$0
$0
$0
$0
$29,000
$0
$0
$0
$53,500
$120,269
$113,122
$115,878
$99,055
$120,269
$113,122
$143,360
$181,555
3
3
3.75
3.75
$113,320
$130,276
$142,039
$144,863
$3,340
$3.028
$7,500
$7,500
$21,543
$28,160
$32,970
$33,228
$8,672
$10.039
S10,720
$11,198
$146,875
$171,503
$193,230
$196,788
$3,291,378
$3,423,901
$3,702,800
$3,887,346
5
5
5
5
$307,523
$353,959
$365,552
$361,097
$10,621
$9,639
$15.000
$15,000
$46,751
$61.080
$66,611
$71,662
$40,369
$46,260
$4&938
$48,339
$405,264
$470,938
$496,101
$496,098
con't
12
POLICE DEPARTMENT
FUND: GENERAL 1000-413-420140
EXPENDITURE DETAIL - CONTINUED
RESOURCE OFFICERS
420144
Personal Services: FTE's
110
Salaries and payroll costs
153
Health Insurance
155
Retirement
Subtotal
ANIMAL CONTROL
420145
Personal Services: FTE's
110
Salaries and payroll costs ($300 OT)
121
Overtime
153
Health Insurance
155
Retirement
Subtotal
PARKING
SERVICES
420147
Personal Services: FTE's
110
Salaries and payroll costs
153
Health Insurance
155
Retirement
Subtotal
Maintenance & Operations:
210
Supplies, office, computer, printing, misc.
312
postage
354
Contract Services
362
Lot maintenance, auto
365
Snow removal
550
Lot lease payments
Subtotal
Subtotal Parking Services
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
2
2
3
4
$116,957
$f20,O67
$182,257
$257,288
$23,293
$26,053
$46,773
$58,576
$14,469
$15,088
$24,447
$34,530
$154,718
$161,208
$253,477
$350,393
1
1
1
1
$41,219
$40,948
$38,723
$40,750
$12
$13
$500
$500
$8,026
$7,676
$8,243
$9,307
$2,927
$2,945
$2,920
$3,148
$52,183
$51,582
$50,385
$53,706
2
2
2
2
$83.522
$86,516
$86.114
$88,871
$26,744
$26,577
$30,585
$25,837
$6,133
$6,438
$6,494
$6,866
$116,399
$119,531
$123,192
$121,573
$1,946
$2.029
$4,000
$4.000
$93
$0
$0
$0
$1,858
$1.794
$2,000
$2,000
$8,044
$11.619
$10.000
$10.000
$18,021
$12,562
$17,500
$17,500
$2,221
$1,864
$1,500
$1,500
$32,183
$29,868
$35,000
$35,000
$148,582
$149,399
$158,192
$156,573
con't
13
POLICE DEPARTMENT
FUND: GENERAL 1000-413-420140
EXPENDITURE DETAIL - CONTINUED
Operating Transfers:
827 To Drug Fund 2916
828 Transfer to Cops Hiring Grant fund 2918
829 Transfer to Block Grant2919
Subtotal
Total
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
$55,976
$57,500
$67,500
$64,000
$0
$34,562
$155,000
$60,000
$3,500
$3,500
$3,500
$3,500
$59,476
$95,562
$226,000
$127,500
$4,111,603
$4,352,590
$4,886,956
$5,071,616
FY 2018 BUDGET HIGHLIGHTS
Line Item Detail: Police Department
940 MCU Trailer - $19,000
Radar Trailer - $10,000
942 Digiticket - $53,500
944 (2) Patrol Cars - $81,000
(1) Detective Car - $18,000
rYYY
�r �pnlw w,anw�swlws
14
FIRE DEPARTMENT
ACCOUNT # 1000-416
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
The Kalispell Fire Department exists to limit the threat and impact of uncontrolled residential, commercial
and industrial fires through education, prevention, and response activities.
DEPARTMENT PERSONNEL: Chief, Assistant Chief, and Clerk split (50%) with the Ambulance
department. 3 Captains, 3 Lieutenants, 6 Engineers, and 9 Firefighters. One building inspector performs
fire inspections and is funded 40%.
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
The Kalispell Fire Department trains and provides community education services to minimize the impact of
emergency events within the community.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
Specific efforts in FY2018 for the Kalispell Fire Department include the continuation and tracking of
outreach efforts for training and education and commercial pre -plans. In this budget cycle we are
continuing our replacement of various aged and non -compatible service delivery equipment specific to
search and rescue and general non capital goods.
FIRE DEPARTMENT
FUND: 1000-416-420400;420470
Personal Services:
EXPENDITURE DETAIL
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
FTE'S 23.3 23.3 23.3 22.9
110
Salaries (22.5 fte)
$1,518,094
$1,563,110
$1,592,324
$1,672,064
110
Salaries -Prevention (.4 fte)
$46,214
$48,835
$51,287
$20,173
114
Comp Time Buyout
$5,618
$4,137
$5,500
$5,500
115
Out of Rank Pay
$10,210
$11,754
$12,000
$12,000
121
Overtime
$73,678
$44,110
$40,000
$40,000
153
Health Insurance
$281,773
$301,218
$320,527
$320,179
155
Retirement
$209,054
$214,482
$216,347
$225,938
Subtotal
$2,144,641
$2,187,646
$2,237,985
$2,295,854
Maintenance & Operations:
210
Office Supplies, computer supplies
$923
$1,032
$2,000
$2,000
218
Equipment (Non Capital)
$14,948
$35,595
$21,500
$21,500
221
Safety Equipment, consumable tools, uniforms
$12,619
$14,084
$15,000
$15,000
224
Janitorial Supplies
$2,886
$3,279
$5,000
$5,000
231
Gas
$11,607
$8,365
$17,325
$17,325
241
Consumable Tools/Uniforms
$10,324
$11,987
$15,000
$15,750
320
Printing
$75
$58
$200
$200
322
Books/Fire Prevention week materials/codes
$654
$333
$1,000
$1,000
345
Telephone & Communications
$5,159
$5,159
$6,000
$6,000
354
Contract Services
$5,317
$6,473
$12,000
$12,600
362
Equipment Maintenance
$4,607
$5,569
$5,500
$5,500
366
Building Maintenance - station 62
$3,714
$7,356
$7,500
$7,500
369
Radio/pager- Equip.& Maintenance
$4,709
$4,870
$5,000
$5,000
373
Dues & Training, meetings
$10,108
$11,287
$10,000
$10,000
388
Firefighter Physicals
$19,719
$20,739
$25,875
$25,875
521
Central Garage Transfer
$31,659
$32,172
$43,938
$41,671
820
Transfer to Ambulance Fund
$310,000
$380,000
$150,000
$350,000
821
Transfer to Fund 2956 Grant Match
$0
$0
$18,454
$21,040
Subtotal
$449,028
$548,358
$361,292
$562,961
610/620
Debt Retirement: Fire Pumper (FYI 8 - 1/2 year)
$67,840
$16,776
$40,000
$40,000
922
USFS Bldg & Property Aquisiton/Repair
$0
$0
$27,482
$0
940
Capital Equipment - Command Vehicle
$32,504
$0
$35,000
$0
$32,504
$0
$62,482
$0
Total $2,694,013 $2,752,780 $2,701,758 $2,898,815
15
PLANNING DEPARTMENT
ACCOUNT # 1000-420
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
The purpose of the Planning Department is to develop and implement appropriate plans and policies that
facilitate short and long term growth needs for the City of Kalispell.
DEPARTMENT PERSONNEL: Planning Supervisor (.65), Office Supervisor (5), GIS Coordinator (8),
Senior Planner (1) and Planner (1).
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
The Planning Department has several primary documents that are reviewed and updated to guide
development and zoning for the City of Kalispell. These documents typically get adopted through
extensive public hearing processes. These include, but are not limited to the Kalispell Growth Policy, the
Zoning Code and Subdivision Regulations for the City of Kalispell, tthe recently adopted Core Area Plan
and the Downtown Kalispell Plan.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
During FY2018, the planning department will continue a planning program for downtown Kalispell. The
plan will define problems faced by property owners and tenants in the downtown area that are holding back
development or re -development. Staff will then develop and implement plans to resolve those issues. The
department will continue to work toward implementing the Core Area Plan, assisting FCEDA with the
relocation of the railroad line and development of the rail industrial park. The Kalispell Growth Policy
update, is scheduled to be completed as part of the 2018 efforts. Finally, staff will begin the pedestrian and
bike facilities study with recommendations of key routes and connectors to be completed.
PLANNING & ZONING
FUND: 1000-420-411020
EXPENDITURE DETAIL
Personal Services:
110 Salaries and payroll costs
153 Health Insurance
155 Retirement
Total Personal Services
Maintenance & Operations:
210 Office Supplies/Equip/ Software
231 Gas
331 Publication & Filing Fees, Books, Printing
345 Telephone
354 Contract Services
373 Dues & Training
521 Central Garage Transfer
Total M&O
Capital Outlay
944 Vehicle (.5) shared with building department
Total Budget
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
FTE's 4.25 4.25 4.05 3.95
252,641
270,851
274,862
266,269
49,100
52,756
59,495
60,020
19,041
20,723
21,071
20,657
320,782
344,330
355,428
346,946
$3,437
$769
$5,000
$5,000
$236
$108
$400
$300
$1,161
$1,515
$2,000
$2,000
$804
$810
$750
$900
$1,000
$0
$1,000
$1,000
$2,650
$6,871
$5,500
$6,000
$1,307
$713
$1,295
$949
$10,595 $10,786 $15,945 $16,149
$15,000
$331,377 $355,116 $371,373 $378,095
IV
COMMUNITY DEVELOPMENT
ACCOUNT # 1000-480
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
Community Development works collaboratively with the community to improve the overall quality of
place and life for residents and businesses.
DEPARTMENT PERSONNEL: Assistant Director of Planning, Building and Community Development
and Community Development Coordinator. Both of these positions are partially funded through the
Westside TIF and Airport TIF.
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
1. Support the economic and physical development of Kalispell
2. Provide quality working, living and recreational environments
3. Promote diverse and affordable housing
4. Support education and employment opportunities
5. Act as liaison to business, tourism, education, community and economic development groups
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
The FYI Budget is focused on meeting the Community Development Department's commitment to the
community in the areas of economic development loans, Tax Increment Financing District management,
Core Area redevelopment, downtown support, collaboration with community groups, sustaining affordable
housing efforts, Brownfields Program implementation, and neighborhood support.
Community Development
FUND: 1000-480-470210
EXPENDITURE DETAIL
Personal Services:
110 Salaries & Wages
153 Health Insurance
155 Retirement
Subtotal
Materials and Services:
210 Office Supplies
211 Grant Administration Expenses/project exp
312 Postage & Printing
334 Montana West Membership
345 Telephone, Communications
354 Contract Services
373 Dues & Training
379 Meetings
Subtotal
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
FTE's 0.75
0.75
$40,823
$44,145
$5,237
$5,757
$3,077
$3,374
1.00
1.00
$61,676
$63,180
$8,243
$8,307
$4,704
$4,876
$49,137 $53,276 $74,623 $76,363
$1,462
$89
$1,500
$1,500
$293
$377
$500
$500
$52
$75
$500
$500
$500
$500
$500
$500
$492
$558
$750
$900
$1,340
$1,663
$1,500
$1,500
$1,644
$3,491
$5,000
$5,000
$459
$943
$1,000
$1,500
$6,242
$7,696
$11,250
$11,900
Total $55,379 $60,972 $85,873 $88,263
17
ON BEHALF PAYMENTS
FUND: 1001 GENERAL-.400-420140.... 420400
REVENUE PROJECTION/EXPENDITURE SUMMARY
Beginning Cash
CASH: Operating
Revenue
336020 INTERGOVERNMENTAL
Total Available
Expenditure
RETIREMENT
155 Police
155 Fire & Ambulance
Ending Cash
Cash Carry Over
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
$0
$0
$0
$0
$1,300,000
$1,360,000
$1,360,000
$1,400,000
$1,300,000
$1,360,000
$1,360,000
$1,400,000
$650,000
$680,000
$680,000
$700,000
$650,000
$680,000
$680,000
$700,000
$1,300,000
$1,360,000
$1,360,000
$1,400,000
$0
$0
$0
$0
PROGRAM DESCRIPTION
On -behalf payments made by the State of Montana into the State Retirement Fund on behalf of Police and Firemen. No funds come through the City's
bank, nor do we write any checks. Recognition of the benefit is a requirement of GASB 24 (Governmental Accounting Standards Board). The State
pays 32.61% (of payroll) for fire and 29.37% for police.
W
SPECIAL REVENUE FUNDS
Page
Fund
Dept
PUBLIC SAFETY
1-2
2230
Ambulance
$
1,152,211
3
2956
Fire Grants
$
236,448
4
2957
Hazmat Grant
$
23,500
5-6
2399
Impact Fees
$
934,709
7
2915
Stonegarden Grant
$
61,473
8
2916
Drug Enforcement Grant
$
93,046
9
2918
CHRP Grant
$
73,431
10-11
2919
Law Enforcement Grants
$
91,500
12-13
2394
Building Dept.
$
925,500
Total
$
3,591,818
AMBULANCE
ACCOUNT # 2230-440
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
The Kalispell Ambulance provides Advanced Life Support medical response, treatment and transport of the
sick and injured, and public safety education.
DEPARTMENT PERSONNEL: Chief, Assistant Chief, and Clerk split (50%) with the Fire department,
and 8 Firefighters.
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
The goal of the Kalispell Ambulance Department is to provide effective medical response and educate the
community on safe living practices.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
The primary outcome of the FY2018 budget is the continuation of emergency medical response and
outreach services. Focus will be on internal and external communication improvements and operational
accountability.
AMBULANCE FUND
FUND: 2230-440-420730
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 CASH: operating
Total Cash Available
REVENUES
342050 Fees for Services
Write - offs, uncollectible Medicare, etc. 46%
Net collections
342070 County EMS Levy
Transfer from General Fund
Total
Total Available
EXPENSES
Ambulance Service
Capital
Total
ENDING CASH
Operating cash available
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
$121,349
$215,749
$215,749
$42
$121,349
$215,749
$215,749
$42
$1,173,253
$1,650,000
$1,500,000
$1,500,000
($539,696)
($759,000)
($750,000)
($750,000)
$633,557
$891,000
$750,000
$750,000
$106,444
$110,000
$110,000
$110,000
$380,000
$150,000
$150,000
$350,000
$1,120,001
$1,151,000
$1,010,000
$1,210,000
$1,241,350
$1,366,749
$1,225,749
$1,210,042
$1,025,601
$1,116,239
$1,056,000
$1,152,211
$0
$170,000
$169,707
$0
$1,025,601
$1,286,239
$1,225,707
$1,152,211
$215,749 $80,510 $42 $57,831
1
AMBULANCE FUND
FUND: 223 0-440-42073 0
EXPENDITURE DETAIL
Personal Services: FTE's
110 Salaries & Wages
114 Comp Time Buyout
115 Out of Rank Pay
121 Overtime
153 Health Insurance
155 Retirement
Subtotal
Materials and Operations
210 Office Supplies/equip/computer
218 Equipment - Non -Capital
231 Gas
241 Consumable Tools/uniforms
312 Postage & printing
345 Telephone & Communications
354 Contract services
355 911 Center contribution
359 Collection Serv./Credit Card Fees/audit fees
362 Equipment maintenance & radio maint.
373 Dues & Training
388 Exposure Testing/Immun.
391 Treatment -Medical Supplies
510 Property & Liability Ins.
521 Central Garage Transfer
522 Administrative Transfer
528 Information Tech. Transfer
821 Transfer to fund 2956 Grant Match
Subtotal
Capital
940 Ambulance
Total
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
9.50
9.50
9.50
9.50
$560,081
$590,109
$608,459
$640,748
$1,547
$0
$3,500
$3,500
$1,012
$1,028
$1,000
$2,500
$25,881
$16,513
$50,000
$30,000
$130,689
$136,350
$159,142
$156,265
$73,758
$77,722
$80,552
$85,036
$792,968
$821,722
$902,653
$918,049
$1,001
$1,144
$1,000
$1,400
$634
$2,103
$4,000
$4,200
$7,288
$3,753
$7,560
$7,560
$1,953
$2,342
$4,000
$4,000
$921
$1,048
$1,500
$1,500
$1,573
$1,240
$1,200
$1,700
$13,579
$17,441
$17,800
$18,690
$32,623
$33,145
$34,000
$34,500
$1,397
$1,345
$1,400
$1,650
$406
$3,650
$5,000
$5,000
$2,981
$3,473
$5,000
$5,000
$0
$968
$2,500
$2,500
$42,219
$42,278
$46,000
$48,300
$5,737
$8,215
$7,614
$15,000
$14,735
$15,903
$16,229
$18,070
$30,340
$39,213
$42,099
$48,407
$11,432
$16,750
$16,684
$16,684
$0
$9,868
$0
$0
$168,819
$203,879
$213,586
$234,161
$0
$0
$170,000
$0
$961,787
$1,025,601
$1,286,239
$1,152,211
2
FIRE GRANTS
FUND: 295 6-416-420400
PROJECTED REVENUE/EXPENDITURE AND FUND SUMMARY
BEGINNING CASH
10100 CASH: operating
REVENUES
331120 FYI AFG (Cots)/FY18 (SCBA)
365020 Donations/Roundup for Safety/Am Heart Assoc
383001 City Share transfer from amb (fy16) fire (fy18)
Total
Total Available
EXPENDITURES
420400-218 Equipment (non -capital)
221 Safety Equipment - Roundup for Safety
420415-940 AFG GRT fy16 COTS/fy18 SCBA
ENDING CASH
CASH: operating
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
$2,260
$4,066
$4,066
$4,757
$88,809
$2,620
$9,868
$202,500
$5,200
$18,434
$0
$3,376
$0
$210,408
$5,000
$21,040
$101,297
$226,134
$3,376
$236,448
$103,557
$230,200
$7,442
$241,205
$0
$814
$98,677
$2,200
$3,000
$225,000
$0
$2,685
$0
$0
$5,000
$231,448
$99,491
$230,200
$2,685
$236,448
$4,066
$0
$4,757
$4,757
3
IHAZMAT GRANT
FUND: 2957-416-420400
PROJECTED REVENUE/EXPENDITURE AND FUND SUMMARY
BEGINNING CASH
10100 CASH: operating
REVENUES
334021 Hazmat Grant
365020 Hazmat Response Payments
371010 Investments
Total
Total Available
EXPENDITURES
420400-155 Retirement - Regional Hazmat Reimb
420410-125 OT - Pass Thru Hazmat
218 Equipment - Pass Thru Hazmat
373 Travel - Pass Thru Hazmat
Total
ENDING CASH
CASH: operating
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
$17,136
$42,912
$42,912
$11,394
$44,167
$44,167
$29,160
$22,000
$5,657
$0
$0
$0
$252
$200
$400
$100
$50,076
$44,367
$29,560
$22,100
$67,212
$87,279
$72,472
$33,494
$0
$2,500
$2,500
$2,500
$10,250
$19,365
$19,365
$10,000
$13,182
$33,113
$33,113
$9,000
$868
$6,100
$6,100
$2,000
$24,300
$61,078
$61,078
$23,500
$42,912
$26,201
$11,394
$9,994
PUBLIC SAFETY IMPACT FEES
FUND: 2399
REVENUE PROJECTION
Beginning Cash
10100 Cash: Administration 5%
10172 Cash: Police
10173 Cash: Fire
Total Cash
Revenue
341072 POLICE (less admin)
341072 5% Admin
341073 FIRE (less admin)
341073 5% Admin
371010 Interest Revenue -distrubuted to cash ADMIN
Interest Revenue -distrubuted to cash POLICE
Interest Revenue -distrubuted to cash FIRE
Total Revenue
Total Available
Expenditure
900 Fire Department (inc debt service, less impact review)
Police Department (less impact review)
Administrative transfer
Admin.- Fire for review
Admin-Police for review
Total Expenditures
EndinL Cash
10100 Cash: Administration 5%
10172 Cash: Police
10173 Cash: Fire
Total Cash
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
$7,119
$7,387
$7,387
$9,837
$59,637
$70,879
$70,879
$89,729
$414,792
$505,267
$505,267
$659,835
$481,548 $583,533 $583,533 $759,401
$10,767
$9,500
$18,050
$11,400
$567
$500
$950
$600
$157,685
$128,250
$218,500
$161,500
$8,299
$6,750
$11,500
$8,500
$269
$250
$0
$0
$475
$750
$800
$800
$3,159
$3,400
$6,200
$6,200
$181,221
$149,400
$256,000
$189,000
$662,769 $732,933 $839,533 $948,401
$70,369
$570,151
$70,132
$819,709
$0
$60,000
$0
$100,000
$8,867
$10,000
$10,000
$15,000
$0
$0
$0
$0
$0
$0
$0
$0
$79,236 $640,151 $80,132 $934,709
$7,387
$4,887
$9,837
$3,937
$70,879
$21,129
$89,729
$1,929
$505,267
$66,766
$659,835
$7,826
$583,533
$92,782
$759,401
$13,692
k'
PUBLIC SAFETY IMPACT FEES
FUND: 2399
EXPENDITURE SUMMARY/ DETAIL
413
420140 Police Department -available funds
354 Impact fee review from adm. 5%
Subtotal Police
416
420400
Fire Department -available funds
354
Impact fee review from adm. 5%
610
Principal -Fire Truck
620
Interest - Fire Truck
Subtotal Fire
400
410200
522
Administrative charge
Subtotal Administration
Total
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
$0 $0 $60,000 $100,000
$0 $0 $0 $0
$0
$0
$60,000
$100,000
$0
$0
$500,000
$750,000
$0
$0
$0
$0
$30,250
$63,000
$65,500
$67,675
$4,830
$7,369
$4,651
$2,034
$35,080
$70,369
$570,151
$819,709
$4,500
$8,867
$10,000
$15,000
$4,500
$8,867
$10,000
$15,000
$39,580
$79,236
$640,151
$934,709
PROGRAM DESCRIPTION
An Impact Fee committee oversees the recommendations for use of these funds. The fire department purchased a
portion of a ladder truck with impact fees and pays related debt with impact fees. Impact fees can be used for capital
purchases related to growth. Amounts budgeted are amounts anticipated to be available for fire and police purchases of
items approved on their capital improvement plan. Capital purchases must have a 10 year life.
rel
HOMELAND SECURITY - STONEGARDEN GRANT
FUND: 2915 -413-420140
REVENUE PROJECTION - FUND SUMMARY
BEGINNING CASH
Cash on Hand
REVENUES
331112 Homeland Security Grant - 15 Stonegarden
331113 Homeland Security Grant-16 Stonegarden
Total
Total Available
EXPENDITURES
121 Overtime & payroll costs (KPD)
218 Equipment (KPD)
354 Contract Services (WPD, MFWP)
Total
ENDING CASH
Cash on Hand
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
$0 $0 $0 $0
$15,328
$34,888
$95,070
$0
$28,667
$56,818
$61,473
$0
$50,216
$95,070
$85,485
$61,473
$50,216
$95,070
$85,485
$61,473
$1,304
$24,930
$23,982
$31,255
$70
$63,745
$3,341
$38,851
$43,293
$20,264
$0
$41,209
$50,216
$95,070
$85,485
$61,473
$o
$o
$o
$o
PROGRAM DESCRIPTION
Operation Stonegarden is ajoint operation with the Kalispell and Whitefish Police Departments, the Montana Highway Patrol and the US Border
Patrol to deter attempts at illegal activity at the Flathead County Border Corridor.
7
DRUG ENFORCEMENT GRANT
FUND: 2916-413-420140
REVENUE PROJECTION - FUND SUMMARY
BEGINNING CASH
Cash on Hand
REVENUES
331020 HIDTA Grant
331022 County Drug Grant
383001 General Fund Transfer
Total
Total Available
EXPENDITURES
Crime Control
110 Salaries and payroll costs
121 Overtime -grant match
153 Health Insurance
155 Retirement
Subtotal
Materials and Services:
354 Contract Services
820 Transfer to 2919 - forfeiture funds
Subtotal
Total
ENDING CASH
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
$5,468
$831
$831
$355
$7,831
$22,205
$57,500
$8,528
$25,586
$67,500
$8,000
$24,000
$67,500
$8,000
$23,000
$64,000
$87,536
$101,614
$99,500
$95,000
$93,004
$102,445
$100,331
$95,355
FTE's 1
1
1
1
$55,903
$60,926
$60,926
$62,808
$8,120
$7,500
$7,500
$7,500
$15,179
$17,541
$17,541
$8,307
$7,174
$8,167
$8,167
$8,431
$86,376
$94,135
$94,135
$87,046
$5,797
$5,841
$5,841
$6,000
$0
$0
$0
$0
$5,797
$5,841
$5,841
$6,000
$92,173
$99,976
$99,976
$93,046
Cash on Hand $831 $2,469 $355 $2,309
PROGRAM DESCRIPTION
The goal of this project is to enforce the State and Federal statutes relating to the possession and/or sale of illegal drugs and the criminal activity
associated with drug use in Flathead County and its incorporated cities. The multi -agency task force concept is intended to provide a well -coordinated
county -wide drug enforcement program whose purpose is to attack the drug marketplace at all levels by placing equal importance on the casual user, the
addict and the traffickers.
g
CHRP GRANT -Cops Hiring Recovery Program Grant
FUND: 2918-413-420140
REVENUE PROJECTION - FUND SUMMARY
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
BEGINNING CASH
10110 CASH
$0
$0
$0
$0
10130 Cash designated for 4th year
$0
$15,325
$15,325
$39,960
REVENUES
331025 COPS HIRING RECOVERY PROGRAM GRANT
$19,939
$96,750
$40,000
$40,000
383001 General Fund Transfer (25% to fund 4th year)
$34,562
$155,000
$60,000
$60,000
Total Revenue
$54,501
$251,750
$100,000
$100,000
Total Available
$54,501
$267,075
$115,325
$139,960
EXPENDITURES -Crime Control
FTE's
1
3
1
1
110 Salaries and payroll costs
$30,599
$140,287
$60,000
$57,417
153 Health Insurance
$4,496
$32,606
$7,688
$8,307
155 Retirement
$4,081
$18,857
$7,677
$7,706
Total Expenditures
$39,176
$191,750
$75,365
$73,431
ENDING CASH
10110 CASH
$0
$0
$0
$0
10130 Cash on Hand (designated for 4th year)
$15,325
$75,325
$39,960
$66,529
PROGRAM DESCRIPTION
The Police Department applied for and received a grant for the COPS Hiring Recovery Program (CHRP)
to hire one police officer.
The grant award is
to pay the salary and benefits of an entry level police officer for three years with the agreement that the City retain that position for
a fourth year.
9
LAW ENFORCEMENT GRANTS
FUND: 2919-413-420140
REVENUE PROJECTION - FUND SUMMARY
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
BEGINNING CASH
Cash on Hand
$558
$0
$0
$0
REVENUES
331023 Bulletproof Vest Partnership
$1,229
$3,500
$3,500
$3,500
331024 Roundup for Safety grant/other donations
$14,450
$2,500
$1,000
$2,500
331026 Homeland Security Grant Program (Tactical Improvements)
$59,600
$0
$0
$0
331021 Justice Assistance Grant (JAG) 2016-D1-BX-0265
$10,805
$12,000
$10,904
$12,000
334011 DUI Task Force/Safe Kids Safe Communities
$0
$8,000
$0
$0
334015 MDOT/Spec. Holiday Enforcement (STEP) (126)
$32,171
$40,000
$30,000
$40,000
334016 MDOT STEP Equipment Grant
$10,440
$0
$0
$10,000
342015 School District Overtime
$17,315
$20,000
$17,000
$20,000
383001 Transfer from General
$3,500
$3,500
$3,500
$3,500
Total Revenue
$149,510
$89,500
$65,904
$91,500
Total Available
$150,068
$89,500
$65,904
$91,500
EXPENDITURES
Crime Control
$150,068
$89,500
$65,904
$91,500
ENDING CASH
Cash on Hand
$0
$0
$0
$0
PROGRAM DESCRIPTION
This budget allows for the purchase of safety equipment through grant funding,
including the Bulletproof Vest Partnership and Round -Up for Safety.
10
LAW ENFORCEMENT GRANTS
FUND: 2919-413-420140
EXPENDITURE DETAIL/SUMMARY
Personal Services:
110
Salaries and payroll costs
125
Overtime -DUI Task force
126
Overtime -Holiday Reimbursement
127
Overtime -School district
Subtotal
Maintenance & Operations:
218 JAG grant
220 Other equipment from donations
221 Bullet Proof Vests
Subtotal
Capital Outlay:
940 SRT Camera
In Car Camera System - Forfeiture Funds
Subtotal
Total
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
$3,720
$3,630
$4,000
$4,000
$0
$0
$8,000
$0
$31,963
$31,905
$36,000
$36,000
$21,963
$19,778
$20,000
$20,000
$57,646
$55,313
$68,000
$60,000
$23,663
$21,245
$12,000
$12,000
$3,483
$11,452
$2,500
$12,500
$35,534
$2,458
$7,000
$7,000
$62,680
$35,155
$21,500
$31,500
$0
$10,976
$59,600
$0
$0
$0
$0
$0
$10,976
$59,600
$0
$0
$131,302
$150,068
$89,500
$91,500
BUILDING DEPARTMENT
ACCOUNT # 2394-420
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
The building department serves as the entity that reviews plans and conducts inspections of
construction in the city to promote safe and sustainable building efforts for the community.
DEPARTMENT PERSONNEL: Planning Director (.35), Office Supervisor (.5), Assistant
Office Suprevisor, Building Official, two plans examiners, GIS position (.20) and four Building
Inspectors. One inspector performs fire inspections and is funded 40% by the general fund (fire
department).
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
To achieve its purpose the building department conducts reviews and inspections in accordance
with the most recently adopted building and related codes.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES
The FY2018 budget will focus on the administration of the most recently adopted code programs
including residential and commercial electrical inspection program, and the continued
implementation of a web -based permit system that will allow contractors to submit building
applications on-line. The Department will replace two dated fleet vehicles and share in the
replacement of the Planning Department vehicle.
BUILDING DEPARTMENT
FUND: 2394-420-420530
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100
CASH: Operating
REVENUES
323101
Building permits
323103
Plumbing permits
323104
Mechanical permits
323105
Electircal permits
323108
Plan Review
371010
Investment Earnings
Total Revenue
Total Available
Operating
Total Expenditures
ENDING CASH
10100 CASH: Operating
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
$417,700
$718,609
$718,609
$1,306,708
$476,259
$33,972
$50,516
$22,682
$194,997
$4,509
$350,000
$20,000
$30,000
$30,000
$100,000
$4,500
$750,000
$30,000
$35,000
$70,000
$400,000
$10,000
$800,000
$30,000
$40,000
$75,000
$400,000
$5,000
$782,935
$534,500
$1,295,000
$1,350,000
$1,200,635
$1.253,109
$2,013,609
$2,656,708
$482,026
$706,901
$706,901
$925,500
$482,026
$706,901
$706,901
$925,500
$718,609
$546,208
$1,306,708
$1,731,208
12
BUILDING DEPARTMENT
FUND: 2394-420-4205 30
EXPENDITURE DETAIL
Personal Services:
110 Salaries and payroll costs
121 Overtime
153 Health Insurance
155 Retirement
Total Personal Services
Maintenance & Operations:
210 Supplies/computer hardware/software/other
231 Gas & Oil
320 Postage, printing, Code books
323 State Ed Assessments
345 Telephone & Communications
353 Auditing (3 year Building audit for state)
354 Contract Services -(fyl7 bldg permit conversion)
355 City Works Licensing Fee
356 ArcGIS server upgrade license
360 Furniture
373 Dues & Training
510 Insurance - liability & property
521 Central Garage Transfer
522 Administrative Transfer
528 Information Technology Transfer
Total M & O
Capital Outlay:
920 Awning
940 Server
944 Vehicles
Total Capital
Total Budget
ACTUAL
FY14/15
ACTUAL
FY15/16
BUDGET
FY16/17
proposed
BUDGET
FY17/18
5.20
$244,908
$8,371
$41,485
$18,359
5.20
$297,902
$7,601
$53,894
$22,435
6.75
$374,578
$5,000
$85,277
$27,529
8.65
$490,717
$10,000
$101,155
$36,340
$313,121
$381,832
$492,384
$638,213
$14,817
$19,972
$20,000
$28,105
$2,200
$2,120
$3,500
$3,500
$646
$4,063
$2,500
$7,300
$1,678
$3,356
$3,000
$7,500
$2,211
$2,756
$3,500
$4,000
$3,500
$0
$0
$4,500
$680
$7,362
$43,500
$10,000
$0
$13,499
$15,000
$21,250
$0
$0
$0
$9,500
$0
$0
$0
$9,000
$6.659
$10,263
$9,000
$20,000
$4,755
$4.731
$2,585
$5,100
$1.587
$1,749
$1.454
$1,882
$12,701
$13,573
$16,282
$21,454
$4.790
$16,750
$29,196
$29,196
$56,224
$100,194
$149,517
$182.287
$0 $0 $0 $10,000
fwl�
$0 $0 $0 $10,000
.I"
y
$29,119 $0 $65,000 $85,000
$29.119 $0 $65.000 $105,000
$398.464 $482,026 $706,901 $925.500
13
SPECIAL REVENUE FUNDS
Page
Fund
Dept PUBLIC WORKS
14-16
2400
Light Maintenance
$
473,225
17-18
2420
Gas Tax
$
605,630
19-24
2500
Street Maintenance
$
4,178,068
25
2825
MACI Grant
$
433,202
Total
$
5,690,125
LIGHT MAINTENANCE
ACCOUNT # 2400-410
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
Light Maintenance funds are utilized by the Traffics Signs and Signals Division to provide visibility that
promotes safe and efficient use of street facilities.
DEPARTMENT PERSONNEL: (1.25 FTE)
.05 Budget Resource Manager
.20 Assessment Coordinator
1 Light Maintenance
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
Achieve lighting standards and promote light replacements with longer lasting and more efficient lighting
systems.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES
The FYI budget presents the continuation of maintaining the light system to provide consistent and
reliable lighting for vehicular traffic, pedestrians, bicycle travel, and outdoor recreational areas.
Expenditures also allow for the rehabilitation of decorative lights in the downtown areas, installations of
new luminaires throughout the City, and the conversion of LED fixtures for the City owned street lights and
bollards.
LIGHT MAINTENANCE
FUND: 2400-410-430263
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100
CASH:
1.0120
Replacement Account ($10,000/year)
REVENUES
363010
Maintenance Assessments
-designated for equipment replacement
363040
Penalty & Interest
364030
Misc.
371010
Interest Earnings
TOTAL AVAILABLE
Street Lighting (10100)
Capital Outlay -Replacement (10120)
Debt Service
ENDING CASH
10100 CASH:
10120 Replacement Account ($10,000/year)
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
$73.696
$154,518
$154,518
$220,838
$10,000
$20,000
$20,000
$30,000
$83,696
$174,518
$174,518
$250,838
$360,989
$371,000
$375,000
$376,000
$10,000
$10,000
$10,000
$10,000
$762
$500
$900
$600
$20.458
$5,000
$20,500
$5,000
$546
$400
$1,200
$1,200
$392,755
$386,900
$407,600
$392,800
$476,451
$561,418
$582,118
$643,638
$279,537
$343,822
$308,822
$414,619
$0
$0
$0
$36,000
$22,396
$22,543
$22,458
$22,606
$301,933
$366,365
$331,280
$473,225
$154,518
$165,053
$220,838
$166,413
$20,000
$30,000
$30,000
$4,000
$174,518
$195.053
$250,838
$170,413
14
LIGHT MAINTENANCE
FUND: 2400-410-430263
EXPENDITURE DETAIL
Personal Services
110 Salaries
153 Health Insurance
155 Retirement
Subtotal
Materials and Services:
244
Lighting Supplies
245
New Luminaires
246
LED Luminaire Upgrade
341
Electricity
360
Repair & Maint Services
510
Liability Insurance & Uninsured Loss
522
Administrative Transfer
Subtotal
Capital Outlay: Replacement Funds (10120)
940 Machinery & Equipment
Debt Service:
610 Principal - Boom Truck
620 Interest
Subtotal
Total
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
FI'E'S 1.25 1.25 1.25 1.25
$74,003 $72,906 $70,405 $72,058
$9,987 $10,667 $13,628 $12,535
$5,297 $5,286 $5,141 $5,324
$89,287 $88,859 $89,174 $89,917
$13,977
$4,783
$18,000
$18,000
$0
$0
$30,000
$30,000
$0
$0
$0
$60,000
$164,332
$165,013
$173.000
$182,000
$8,327
$4,331
$20,000
$20,000
$891
$908
$1,000
$1,500
$10,773
$15,643
$12,648
$13,202
$198,300 $190,678 $254,648 $324,702
$0 $0 $0 $36,000
$21,430 $21.645 $21,862 $22,055
$816 $751 $681 $551
$22,246
$22,396
$22,543
$22,606
$309,832
$301.933
$366.365
$473,225
15
LIGHT MAINTENANCE
FUND: 2400-410-430263
FY 2018 BUDGET HIGHLIGHTS
Line Item Detail: LIGHT MAINTENANCE
245 Luminaires - $30,000
Installation of new luminaires.
246 LED Luminaire Upgrade - $60,000
This includes purchasing a mixture of new heads, and bulbs to begin updating all of the City owned luminaires to LED. LED bulbs
provide a 50-60% reduction in power consumption and are a cleaner, brighter light, with less maintenance. The City would submit
an application to Flathead Electric's Energy Conservation Rebate program. If accepted up to 90% of the upgrade costs could be
reimbursed, along with future reduced electrical costs. The LED changeover will take place over several years.
360 Repair & Maint Services - $20,000
Replacing the deteriorated and malfunctioning decorative globe lights at six per year.
341 Electricity - $182,000
Beginning in July the City will be acquiring the lights in the right of way at Glacier Village Green Subdivision. $9,000 is needed to
cover the additional electrical costs for the lights.
Capital Outlay: Replacement Funds (10120)
940 Machinery & Equipment - $36,000
$36,000 - 1 Ton Service Truck w/Utility Box. Scheduled replacement of 1999 GMC
Pickup with 60,000 miles. Cost shared with Traffic Signal & Lights. Total Cost - $45,000
m
GAS TAX
ACCOUNT # 2420-421
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
The city receives annual gas tax revenue allocations based on population and street and alley
mileage to be used for construction, reconstruction, maintenance and repair of streets, right of
ways and alleys.
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
Provide a right of way infrastructure program that includes reconstruction, maintenance,
markings, and repair of streets, sidewalks, and alleys.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES
The FYI budget reflects the continuation of the pavement marking, overlay, chip seal, and
sidewalk replacement programs, which promotes safe travel and longevity of the road and
pedestrian systems. This year's budget reflects equal pavement preservation and pavement
marking activities as performed in previous years.
GAS TAX
FUND: 242 0-421-4 3 024 0
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 Cash
REVENUE
343012
Public Works Charges
335040
Gas Tax Apportionment
383001
Transfer from Solid Waste for Alley Paving
371010
Interest
Total Revenue
Total Available
Street Department
ENDING CASH
Cash
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
$352,496 $458,050 $458,050 $535,854
$0
$369,749
$35,000
$2,483
$0
$369,748
$35,000
$2,000
$1,138
$371,304
$35,000
$4,500
$0
$371,304
$40,000
$4,500
$407,232
$406,748
$410,804
$415,804
$759,728
$864,798
$868,854
$951,658
$301,678
$509,674
$333,000
$605,630
$458,050
$355,124
$535,854
$346,028
17
GAS TAX
FUND: 2420-421-43 0240
EXPENDITURE DETAIL
430240
Materials and Services -Streets
231
Gas & Oil
344
Natural Gas
354
Contract Services -Striping
360
Contract - Snow Remove, Constr. Support, Repair
368
Overlays & Chip Seals
452
Gravel
453
Equipment Rental
471
De-Icer/Road Oil
472
Asphalt Material
473
Crack Sealing Material
474
Paint Striping Materials
Total Materials & Services Streets
430234 Sidewalks / Alleys:
956 Sidewalk Construction/ADA Compliance
957 Alley Paving
Total Capital
Total
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
$31,510
$21,554
$43,000
$40,000
$3,529
$3,061
$5,500
$5,500
$103,919
$0
$20,000
$20,000
$1,927
$1,202
$1,500
$1,500
$169,337
$125,100
$225,562
$269,073
$2,898
$3,216
$3,500
$3,500
$10,500
$8,200
$5,000
$5,000
$22,598
$20,190
$40,000
$40,000
$52,405
$38,617
$53,000
$53,000
$12,990
$8,649
$14,500
$14,500
$0
$0
$60,000
$30,000
$411,613
$229,789
$411,562
$482,073
$40,341 $43,515 $56,485 $83,557
$24,112 $28,374 $41,627 $40,000
$64,453 $71,889 $98,112 $123,557
$476,066 $301,678 $509,674 $605,630
FY 2018 BUDGET HIGHLIGHTS
Line Item Detail:
368 Overlay & Chip Seals - Carryover $119,073 New Appropriations - $150,000
474 Paint Striping Material - $30,000
Reduced $30,000. FY17 funds were estimated until we could determine actual material costs to complete striping in-house.
956 Sidewalk Replacement & ADA Compliance - Carryover $33,557, New Appropriation $50,000
$25,000 to be used for a matching program to assist homeowners with replacing bad sidewalks and $25,000 to meet ADA requirements.
957 Alley Paving - $40,000
Includes a transfer from Solid Waste to pave approximately 6 alleys and perform maintenance on existing paved alleys.
18
SPECIAL STREET MAINTENANCE
ACCOUNT # 2500-421
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
To construct and maintain surface transportation, signals, and traffic controls that support economic
viability and promotes clean, safe, and drivable travel during all seasons.
DEPARTMENT PERSONNEL: (15.25 FTE)
.20 Public Works Director .20 Administrative Assistant
.25 Senior Civil Engineer (City Engineer) .25 Engineering Tech/GIS/IT Support
.15 Budget Resource Manager 10 General Laborer
.25 Construction Manager
.15 Administrative Coordinator
.25 Project Manager (Engineer II)
.50 Road and Fleet Superintendent
.20 Assessment Coordinator
9.75 Special Street Maintenance Operators
1 Special Street Maintenance Supervisor
1 Traffic Signs and Signals Maintenance Supervisor
1 Traffic Signs and Signals Maintenance Technical
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
1. To maintain city streets in a clean, safe and drivable condition during all seasons.
2. To provide the safe and orderly travel through properly designed and maintained signals, signage
and markings.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES
The FYI budget reflects the continuation of Street and ROW preventative maintenance and
reconstruction, including pavement marking, overlay, chip seal, ADA compliance, and sidewalk
replacement programs. Expenditures for a new paver to increase reliability to complete projects on
schedule and produce a better riding surface for traveling public. This years budget includes GPS
tracking units on seven special streets equipment that will track daily traveling, routes, and speed.
Real time location and route tracking by receptionists/supervisors enhances customer service
response and improves operation efficiency. The Traffic, Signs, and Signal budget provides for the
purchase of a new traffic counter and traffic detection upgrades to improve traffic movements at the
intersection of 1 st Ave W and Center St.
SPECIAL STREET MAINTENANCE
FUND: 2 5 00-421-43 024 0
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100
CASH: Operating
10107
Cash, Designated Equip. Replacement
10108
Cash, Designated S & C Repair/In-Lieu of
10109
Cash, Designated Pavement Replacement
Total Cash
REVENUE
343012
Public Works Charges
363010
Maintenance Assessments
-designated for pavement replacement
-designated for equipment replacement
Bonded Debt - 4th Ave E Rebuild
363040
Penalty & Interest
364030
Sale of Misc./Auction
371010
Investment
Total Revenue
Total Available
EXPENDITURES
Street Department/I'SS
Capital Equip. Replacement
Capital Outlay Bonded Debt - 4th Ave E Rebuild
S & C Repair Funds
Pavement Replacement Program
Total Expenditures
ENDING CASH
10100
Cash, OPERATING
10107
Cash, Designated Equip. Replacement
10108
Cash, Designated S & C Repair
10109
Cash, Designated Pavement Replacement
10130
Bond Reserve Cash
Total
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
$864,892
$963,743
$963,743
$1,101,813
$185,927
$265,006
$265,006
$179,462
$37,810
$27,828
$27,828
$27,828
$426,683
$652,002
$652,002
$802,002
$1,515,312
$1,908,579
$1,908,579
$2,111,105
$6,126
$5,000
$7,500
$7,500
$1,681,558
$1,861,000
$1,903,000
$1,998,150
$400,000
$400,000
$400,000
$400,000
$200,000
$200,000
$200,000
$200,000
$0
$1,114,018
$278,504
$982,452
$4,577
$4,000
$6,000
$6,000
$92,770
$3,500
$3,500
$3,500
$9,193
$8,000
$15,000
$15,000
$2,394,224
$3,595,518
$2,813,504
$3,612,602
$3,909,536
$5,504,097
$4,722,083
$5,723,707
$1,581,298
$1,994,154
$1,803,352
$2,065,340
$209,310
$300,544
$285,544
$281,400
$0
$1,114,018
$278,505
$903,500
$9,982
$27,828
$0
$27,828
$174,681
$762,359
$250,000
$900,000
$1,975,271
$4,198,903
$2,617,401
$4,178,068
$963,743
$857,511
$1,101,813
$1,073,045
$265,006
$164,462
$179,462
$98,062
$27,828
$0
$27,828
$0
$652,002
$289,643
$802,002
$302,002
$0
$0
$0
$78,952
$1,908,579
$1,311,616
$2,111,105
$1,552,061
19
SPECIAL STREET MAINTENANCE
FUND: 2500-421-430240
EXPENDITURE DETAIL
STREET DIVISION
Personal Services: FTE's
110 Salaries and Payroll Costs
121 Overtime
153 Health Insurance
155 Retirement
Subtotal
Materials and Services:
210 Computer Equipment/Software/Supplies
218 Non -Capital Equipment /Safety Equipment & Supplies
220 Other supplies, Janitorial, Consumable Tools
231 Gas & Oil
341 Electric
345 Telephone
354 Contract Services
356 Consultant - Transportation Plan Update
362 Equipment Maint. Parts & Supplies, includes Radios
366 Building Maint.
373 Dues & Training
388 Medical Services/Drug Test
510 Property & Liability Insurance
512 Uninsured Loss -Deductible
521 Central Garage Transfer
522 Administrative Transfer
528 Information Tech. Transfer
Subtotal
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
12.25
12.25
13.25
13.25
$626,235
$654,305
$709,550
$731,217
$14,591
$7,304
$25,000
$25,000
$126,086
$140,564
$172,495
$163,219
$45,718
$47,874
$51,452
$53,704
$812,631 $850,047 $958,498 $973,140
$6,669
$8,510
$9,000
$12,360
$6,042
$6,367
$6,500
$8,950
$3,051
$3,703
$4,500
$4,500
$32,711
$22,689
$40,000
$40,000
$2,972
$2,582
$3,300
$3,500
$1,426
$1,520
$1,500
$1,500
$7,400
$5,214
$30,000
$30,000
$0
$0
$62,892
$65,050
$32,314
$33,685
$32,500
$33,500
$282
$1,619
$3,000
$5,000
$3,521
$6,194
$5,500
$5,500
$744
$475
$1,500
$1,000
$20,011
$19,015
$13,578
$26,000
$10,399
$4,972
$10,000
$10,000
$176,541
$165,366
$179,219
$180,235
$79,129
$82,703
$90,571
$93,300
$8,574
$12,562
$12,513
$12,513
$391,786
$377,176
$506,073
$532,908
610/620 Debt Service -Principal & Interest $100,463 $114,619 $115,393 $158,698
20
SPECIAL STREET MAINTENANCE
FUND: 2 500-421-430240
EXPENDITURE DETAIL -con't.
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
Capital Outlay:
840
MACI Grant Match FYI Trails Fund
$0
$9,982
$0
$0
920
Salt Brine Tank Carryover
$0
$0
$20,000
$11,000
921
Sand/Cold Mix Storage Shed
$0
$0
$25,771
$0
922
USFS Bldg & Property Acquisition/Repair
$0
$0
$54,964
$0
923
Cold Storage Roof Replacement
$0
$0
$0
$31,500
941
Dump Trucks - Inception of Loan
$4,795
$0
$0
$0
953
Shop Complex Pavement Restoration - Carry & New Appr.
$0
$0
$30,552
$38,200
Subtotal
$4,795
$9,982
$131,287
$80,700
Capital Outlay: Bonded Project
969
4th Ave E. Main Replc (Carryover & New Appr.)
$0
$0
$1,114,018
$903,500
430244
354
Pavement Maintenance Funds
$246,689
$174,681
$762,359
$900,000
430245
Replacement Funds:
940
Machinery & Equipment
$253,907
$209,310
$300,544
$281,400
430248
Sidewalk & Curb Repair Funds
354
Contract Services (carryover)
$518
$0
$27,828
$27,828
Total Streets
$1,810,788
$1,735,815
$3,916,000
$3,858,174
430264
TRAFFIC SIGN & SIGNALS
Personal Services: FTE's
2.0
2.0
2.0
2.0
110
Salaries
$115,364
$121,912
$122,685
$124,700
121
Overtime
$1,786
$2,152
$7,500
$7,500
153
Health Insurance
$14,362
$13,411
$17,485
$17,614
155
Retirement
$8,269
$8,869
$8,823
$9,084
Subtotal
$139,781
$146,343
$156,493
$158,898
Maintenance & Operations:
210
Computer Equipment/Software/Supplies
$666
$1,256
$1,500
$1,500
218
Non -Capital Equipment /Safety Equipment & Supplies
$6,845
$2,919
$6,700
$10,200
220
Other Supplies, Janitorial, Consumable Tools
$3,821
$2,364
$3,500
$3,500
21
SPECIAL STREET MAINTENANCE
FUND: 2500-421-430240; 430264
EXPENDITURE DETAIL -con't.
Maintenance & Operations: Cont.
242 Street Signs
243 Traffic Signals
245 Barricade Materials
341 Electricity
345 Tele. & Communications
354 Contract Services
362 Equipment Maintenance Parts, includes Radios
366 Building Maintenance
373 School & Travel
428 Paint Materials
510 Property & Liability Insurance
512 Uninsured Loss -Deductible Property
521 Central Garage Transfer
532 Office Rent
Subtotal
Capital Outlay:
944 Machinery & Equipment
Subtotal
Total Traffic Signs and Signals
Grand Total - Streets & TSS
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
$43,867
$34,454
$40,000
$35,000
$8,657
$9,189
$19,000
$20,000
$4,879
$4,609
$5,000
$5,000
$1,847
$1,839
$3,000
$3,000
$763
$836
$750
$850
$1,717
$3,828
$10,000
$10,000
$822
$2,580
$3,000
$3,000
$285
$1,972
$2,000
$2,000
$2,852
$4,126
$5,500
$5,500
$10,202
$5,895
$8,000
$5,000
$2,450
$2,424
$1,604
$3,500
$4,438
$0
$2,500
$2,500
$8,679
$8,400
$7,934
$8,024
$7,838
$6,422
$6,422
$6,422
$110,628
$93,113
$126,410
$124,996
$0
$0
$0
$36,000
$0
$0
$0
$36,000
$250,409
$239,456
$282,903
$319,894
$2,061,197
$1,975,270
$4,198,903
$4,178,068
22
SPECIAL STREET MAINTENANCE
FUND: 25 00-421-43 0240
FY 2018 BUDGET HIGHLIGHTS
Line Item Detail: Street Division
110 Personnel Services - Include $5,000 for Lead Person Pay
210 Computer Equipment/Software/Supplies - $12,360
Increased $3,360 for monthly data plan for GPS Vehicle Tracking
218 Non -Capital Equipment /Safety Equipment & Supplies - $8,950
Increased line item $2,450 for GPS Vehicle Tracking Equipment for seven pieces of equipment. Three units would be rotated between
sweepers and deicer sander trucks depending on time of year. GPS tracking will enable the City to provide better customer service,
evaluate our routes, and manage our system in a more efficient manner.
354 Contract Services - $30,000
$15,000 needed for street sweepings disposal.
366 Building Maintenance - $5,000
Increased $2,000 to repair section of security fence at shop complex. Cost shared with Sewer, Water, Solid Waste, Parks - Total Cost $10,000
356 Consultant - $65,050
Propose to work in conjunction with MDOT and update the 2008 Kalispell Area Transportation Plan. This plan is now 9 years out of
date and will be updated after the bypass is complete to ensure the projects and priorities are current and consistent with community needs.
Capital Outlay:
920 Salt Brine Storage Tank - Carryover $11,000
Add one 10,000 gallon storage tank with pump. The additional storage would allow us to continue to purchase salt brine from the
MDOT by not affecting their supply during heavy application times. In the event we no longer purchase salt brine from the MDOT
the larger storage capacity will allow us to order tanker loads and have sufficient surplus so critical low levels are not reached.
923 Cold Storage Roof Replacement - $31,500
The current roof has substantial holes and leaks allowing water to degrade the internal structures. Replace the existing roof with new
steel roof. Cold storage houses and protects offseason equipment from outside elements.
953 Shop Complex Pavement Restoration - Carryover $30,552, New Appropriation $7,648
The project involves replacement of the degraded asphalt surface inside the fenced area of the City Shop Complex and the installation of a
new storm water quality treatment device. The asphalt at the City Shop Complex is deteriorated beyond simple patch work and necessitates
replacement. The asphalt replacement triggers storm water treatment requirements stipulated by the MS4 permit and promotes good
stewardship for clean water discharges to Ashley Creek. Cost shared between/Water, Sewer, Storm, Streets, & Solid Waste.
Total Project Cost $191,000
23
SPECIAL STREET MAINTENANCE
FUND: 2500-421-430240
FY 2018 BUDGET HIGHLIGHTS
Line Item Detail Continued: Street Division
Capital Outlay: BONDED PROJECT
969 4th Avenue East Street Reconstruction - Carryover $835,514, New Appropriation $67,986
This is a street reconstruct project which will be designed in- house and construction coordinated with the 14 block water main
replacement on 4th Ave E from Center St to 14th St E. 4th Ave E's asphalt surface, road base, curb and gutter infrastructure
is deteriorated and the conditions necessitate reconstruction of the road infrastructure.
430244 Pavement Repairs - $900,000
354 Pavement Maintenance - Carryover $500,000, New Appropriation $400,000
430245 Capital Outlay: Replacement Funds - $281,400
940 $240,000 Used Paver & $25,000 for Three Axle Trailer to Haul Paver
r� .,,..euAlvy�rd
AW
$9,000 - 1 Ton Service Truck w/Utility Box. Scheduled replacement of 1999 GMC pickup with 60,000 miles. Cost shared with Light Maintenance. Total Cost - $45,000
$7,400 Robotic Total Station - Costs shared btwn Streets, Water, Storm, Sewer and Public Works. Total Cast $37,000�
Line Item Detail Continued: Traffic Sign & Signals ii
218 Non -Capital Equipment /Safety Equipment & Supplies - $10,200
Increased line item $3,500 for radar counter.
242 Street Signs - $35,000 .ti,�
Reduced line item because we completed the sign change -out that was required to meet MUTCD reflectivity standards. Now we are
replacing signs only as needed.
Capital Outlay:
rrr
944 Machinery & Equipment - $36,000
$20,000 Portable Variable Message Board. Would be used for emergencies, planned work, and special events.
$16,000 - 1 st Ave W & Center St. Traffic Signal Upgrade
24
MT. AIR & CONGESTION GRANT
FUND: 2825 ... STREET .... 421....FUNCTION.... 430240
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
CASH: Operating
REVENUES
331055 MACI Grant (Sweeper & Sander FY16; Sweeper FY17)
383012 Transfer (match) from Storm Sewer - carryover
Total Revenue
Total Available
EXPENDITURES
940 Capital Equipment
ENDING CASH
CASH: Operating
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
$60,153 $21,006 $21,006 $21,006
$195,950
$0
$375,067
$43,000
$0
$0
$375,067
$43,000
$195,950
$418,067
$0
$418,067
$256,103
$439,073
$21,006
$439,073
$235,097
$433,202
$0
$433,202
$21,006 $5,871
FY2018 BUDGET HIGHLIGHTS
$21,006 $5,871
The Montana Air and Congestion Initiative (MACI) provides funds for equipment purchases which are utilized to benefit air
quality in the State.
FY17 Appropriation (Carryover to FY18)
Appropriation has been budgeted for FY 17 to apply for a MACI grant to replace a sweeper and a flush truck. MACI
applications are due in March 2017, with an estimated award date of summer of 2017. If approved this would
replace a 1991 sweeper with 55,661 miles and 5,443 hours, and a 1994 flush truck with 739,304 miles. Both are in poor
condition and nearing the end of their life cycles for the City. There is a chance we will only receive one item, priority
would be to replace the sweeper. Estimated cost of the sweeper is $210,000 and estimated cost for the flush truck is
$182,500. The City would be required to pay a 13.42% match, plus indirect costs.
25
SPECIAL REVENUE FUNDS
Page
Fund
Dept
PARKS
26
2210
430
Parks in Lieu
$
1,432
27
2215
Revenue and Fund Summary
28-29
2215
436
Parks
$
894,745
30
2215
440
Athletic Complex
$
277,313
31
2215
431
Recreation/Sports
$
170,898
32
2215
448
Youth Camps
$
264,491
33
2215
445
Aquatics Facility
$
323,360
34-35
2600
Forestry/Developer's Trees
$
447,555
$
2,379,794
PARKS IN LIEU
FUND: 2210-43 6-46043 0
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
CASH
REVENUES
365000 Friends of Lawrence Park Donation
346082 Westview Developers Agreement
346080 Stillwood Farms
371010 Interest Eamings
Total Revenue
Total Available
Transfer to Trails - 93 N Bike/Ped Path
Park Improvements
ENDING CASH
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
$1,271
$1,402
$1,402
$1,417
$0
$0
$0
$0
$0
$0
$0
$0
$3,960
$0
$0
$0
$30
$15
$15
$15
$3,990
$15
$15
$15
$5,261
$1,417
$1,417
$1,432
$3,859
$0
$0
$1,417
$0
$0
$0
$1,432
$3,859
$1,417
$0
$1,432
Cash Carry over $1,402 $0 $1,417 $0
PROGRAM DESCRIPTION
The "Parks in Lied' program mission is to utilize and direct funds received from developers towards contributing to the development and
improvement of city parks and trails.
26
PARKS
ACCOUNT # 2215-436
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
The purpose of the Kalispell Parks Department is to actively encourage, provide, promote and protect
quality leisure opportunities, facilities and environments that are essential for the enhancement of the lives
of our citizens.
DEPARTMENT PERSONNEL: (5.55 FTE) Parks shares personnel costs of Parks and Recreation
Director, Parks Superintendent, Parks Foreman, Administrative Specialist and four Parks Caretakers.
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
1. Maintain 292 acres of parks and open spaces according to our Parks Master Plan.
2. Continue our beautification programs by addressing indentified deferred maintenance in the parks
system.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
This fiscal year, the Parks Department is again addressing deferred maintenance projects by replacing aging
playground equipment at Thompson Memorial Park, improving irrigation at Northridge Park for future
development of two grass sports fields, making bandshell improvements at Depot Park and painting the
main log pavilion at Woodland Park. This budget also supports equipment replacement of a Kubota mower
and a new spray vehicle.
PARKS DEPARTMENT
FUND: 2215-436-460430
PROJECTED REVENUE AND FUND SUMMARY
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
BEGINNING CASH:
10100
CASH: operations
$457,884
$597,222
$597,222
$555,702
10107
Cash designated for Capital Equipment
$75,405
$49,905
$49,905
$40,905
$533,289
$647,127
$647,127
$596,607
REVENUE:
311100
Real Estate Taxes
$858,374
$970,000
$970,000
$999,000
311200
Personal Property/Entitlement
$36,130
$35,000
$40,000
$40,000
312000
Penalty & Interest
$1,464
$2,000
$1,200
$2,000
381060
Operating transfer- Health lnsurance/Bandshell(18)
$86,000
$91,000
$91,000
$101,467
Subtotal Revenue from Taxes
$981,968
$1,098,000
$1,102,200
$1,142,467
346050
Parks Usage Fees
$21,441
$21,000
$21,000
$21,500
365015
Kidsports Maintenance
$26,363
$20,000
$20,000
$20,000
346056
Kidsports usage
$1,872
$300
$2,000
$2,000
346059
Picnic in the Park
$20,103
$30,000
$25,000
$25,000
346051
Recreation Fees
$8,517
$8,000
$8,000
$11,188
346053
Scholarships (donation)
$3,145
$2,500
$2,500
$2,500
346052
Sports Programs
$46,000
$45,000
$45,000
$43,594
365010
Donations/Grants(fyl6)/Reimb&DogPark(fyl7)
$22,603
$0
$46,280
$1,500
346054
Community After School Programs
$75,850
$70,000
$70,000
$70,000
346057
Youth Camps
$139,408
$142,000
$140,000
$143,147
346030
Pool
$112,246
$140,000
$120,000
$127,000
346040
Concessions
$32,048
$35,000
$35,000
$34,000
Subtotal Recreation & Pool
$509,596
$513,800
$534,780
$501,429
371010
Investments
$2,264
$2,000
$3,500
$3,000
346055
Ice Rink Utilities Reimbursement
$21,623
$25,000
$22,000
$22,500
381050
Inception ofloan - proposed
$0
$130,000
$130,000
$64,000
Total
$1,515,451
$1,768,800
$1,792,480
$1,733,396
Total Resources Available
$2,048,740
$2,415,927
$2,439,607
$2,330,003
Parks
$619,880
$805,420
$873,000
$894,745
Athletic Complex
$163,458
$275,936
$270,000
$277,313
Recreation
$120,056
$163,980
$160,000
$170,898
Youth Camps
$229,911
$262,990
$255,000
$264,491
Pool
$268,308
$302,980
$285,000
$323,360
Total
$1,401,613
$1,811,306
$1,843,000
$1,930,805
ENDING CASH:
Cash Designated for Capital
$49,905
$40,905
$40,905
$6,905
Cash Carry Over
$597,222
$563,716
$555,702
$392,293
42.6%
31.1%
30.2%
20.3%
27
PARKS DEPARTMENT
FUND: 2215-436-460430
EXPENDITURE DETAIL
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
Personal Services: FTE's
5.55
5.55
5.55
5.55
110
Salaries and payroll costs
$289.160
$307,861
$316,192
$322,778
III
Salaries - seasonal
$55.149
$46.429
$65,276
$71,610
121
Overtime: Call outs
$70
$98
$500
$500
153
Health Insurance
$58,660
$57,374
$61,643
$61,917
155
Retirement
$24,962
$25.999
$26,136
$27,476
Subtotal
$428,001
$437,761
$469,747
$484.282
Maintenance & Operations:
210
Office Supplies, equip./computers
$650
$399
$1,000
$1,800
215
Equipment - not capital
$0
$0
$0
$8,000
224
Janitorial Supplies (All Parks)
$3,385
$4,397
$5.000
$6.000
229
Other Supplies (fertilizer, weed spray, seed, paint)
$3,703
$2,584
$4,000
$4,000
231
Gas
$15,952
$11,124
$18,000
$14,000
241
Tools / Small Equipment /Safety equip
$2.406
$2,062
$2.500
$2.500
320
Printing (Info brochures), advertising (legal notices)
$0
$159
$400
$400
341
Electricity
$12,913
$14,786
$16,000
$16,000
343
Ice Rink Utilities (Reimbursed -see revenue)
$25.473
$21,901
$25,000
$22,500
344
Natural Gas
$1.873
$1,625
$3,000
$2,500
345
Telephone, Communications & Social Media Archive
$1.756
$2.430
$3,040
$3.600
351
Sports Court and Band Shell Rehabilitations/ court lines
$0
$0
$2,000
$14.467
354
Contract Services/Tennis Agreement
$0
$0
$2,000
$2,000
355
Contract Services - Trail MaintBrush hog/ Begg P.P.
$6,740
$5,024
$5,000
$8,200
356
Consultants - Preliminary design Hwy 93 trail
$0
$0
$0
$30,000
357
Active Communities Expense
$538
$0
$2.680
$2.680
358
FVCC Tennis Interlocal Agreement
$0
$0
$7.000
$7.000
362
Equipment / Building Maintenance
$2.930
$3,480
$5,000
$30.000
364
landscape Materials, Perrenials & Rose Garden
$3,612
$3.969
$5,500
$6,000
367
Vandalism Repairs
$2,997
$2,774
$4,000
$4.000
373
Dues & Training
$5.809
$6.283
$6,000
$8,000
388
Medical services: Drug Testing
$235
$260
$600
$400
395
Equipment Rental
$0
$0
$500
$700
420
Metal [Wood Products -Fencing, picnic tables
$1.432
$905
$3,000
$5.500
440
Irrigation Supplies
$6,075
$6.231
$9,000
$9,000
452
Gravel, top soil, sand & compost
$1,385
$776
$1,700
$1.700
521
Central Garage Transfer
$45.351
$39.673
$43,857
$40.634
610
Principal /Board of Investments -mower/flatbed/restroom remodel
$10.330
$10.450
$29,112
$41,602
620
Interest Board of Investments - mower
$365
$327
$784
$4.280
Subtotal
$155,910
$141.619
$205.673
$297A63
28
PARKS DEPARTMENT
FUND: 2215-436-460430
EXPENDITURE DETAIL - con't.
Capital Outlay:
941 Equipment - Kubota mower and Spray gator (Fyl7/18)
930 Park Improvements - Ph. I1 & III Lawrence Pk
931 Park Improvements - Thompson Playground
932 Park Improvements - Nortluidge Irrigation
920 Building Improvements - Woodland Pk Restrooms
Subtotal
Total
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
$0 $0 $90,000 $64.000
$12.000
$40,500
$0
$0
$0
$0
$0
$29.000
$0
$0
$0
$20.000
$0
$0
$40.000
$0
$12,000
$40,500
$130.000
$113.000
$595,911
$619,880
$805.420
$894.745
FY 2018 BUDGET HIGHLIGHTS
Line Item Detail: Parks Department
941 Kubota mower - $50,000
Replacing a 1998 Kubota with
4,884 hours.
941 Spray gator - $14,000
Replacing a 1987 GMC 5-15
with 99.165 miles.
931 Thompson Park Playground - $29,000
'•i
29
ATHLETIC COMPLEX
ACCOUNT # 2215-436
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
The Kalispell Youth Athletic Complex is a public/private partnership that was created between the City of
Kalispell and the current youth athletic programs at the site. This site is composed of 30 athletic fields;
hosting baseball, softball, football, soccer, cross country and lacrosse.
DEPARTMENT PERSONNEL: (1.95 FTE) KYAC shares personnel costs of Parks Superintendent,
Parks Foreman and 2 Parks Caretakers.
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
Maintain 138 acres of sports fields, 3 parks (pocket, Spring Prairie, Memorial), a running course and green
spaces in a maintenance mode that supports the agreement between KYAC and the City.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
Fiscal year 2018, the KYAC budget focuses on meeting the requirements of the 5 sports organizations
while maintaining the quality of the fields to promote safety and participation. Maintenance efforts for
FYI will include drilling a 35gpm well to address a cross connection with the current well and city
supply, and chip sealing Champions Way to complete our asphalt protection projects at KYAC. FY18
budget for KYAC includes an increase to equipment maintenance to replace tines, blades, string trimmers,
cutting edges for edgers and brooms for our field groomers. We will continue working with Kidsports to
improve the facilities under the terms of the Memorandum of Understanding. Additionally this budget
includes construction of 2 new large metal gates for new entries at the north end of the complex.
ATHLETIC COMPLEX
FUND: 2215-436-460440
EXPENDITURE DETAIL
Personal Services: FTE's
110 Salaries and payroll costs
1 l 1 Seasonal Salaries
153 Health Insurance
155 Retirement
Subtotal
Maintenance & Operations:
221 Safety Equipment (ear plugs, masks, glasses etc)
229 Other Supplies (fertilizer, weed spray, seed, paint)
231 Gas
241 Consumable Tools (weedeaters)
341 Electricity
345 Telephone & Communications
354 Contract Services - pump & pest management
355 Contract Services - well, pump, pressure tank, asphalt
362 Equipment Maintenance
364 Landscape, Flowers & gardens
367 Vandalism Repairs
373 Dues & Training
388 Medical services: Drug Testing
395 Rental Equipment
420 Metal [Wood Products/Fencing
440 Irrigation
452 Gravel/Sand
521 Central Garage Transfer
610/620 Debt Service - Mower
Subtotal
Capital Outlay:
940 Equipment
Total
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
1.15
1.15
1.95
1.95
$59,237
$46,885
$89,153
$90,559
$40,921
$50,144
$41,906
$41,904
$12,732
$9,787
$25,922
$28,403
$6,401
$5.897
$10,046
$6,975
$119,291
$112,713
$167,027
$167,841
$0
$25
$350
$350
$12,254
$13,834
$15,500
$15,500
$10,514
$7,126
$10,500
$9,500
$1,612
$1,111
$1,500
$5,000
$8,019
$8,735
$7,700
$8,500
$133
$147
$175
$175
$0
$920
$1,000
$1,000
$0
$0
$40,534
$50,000
$209
$514
$600
$600
$27
$390
$600
$600
$198
$0
$500
$500
$310
$567
$500
$500
$0
$0
$0
$200
$142
$0
$150
$150
$0
$0
$300
$5,300
$3,465
$2,292
$4,000
$4,500
$126
$216
$1,000
$1,000
$0
$0
$0
$1.097
$14,778
$14,868
$0
$0
$51,787
$50.745
$84,909
$104.472
$0 $0 $24,000 $5,000
$171,078 $163,458 $275,936 $277,313
30
RECREATION/SPORTS
ACCOUNT # 2215-436
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
The purpose of the Recreation Department is to provide affordable recreational and sports programs to
encourage educational opportunities and promote healthy life styles.
DEPARTMENT PERSONNEL: (1.6 FTE) Recreation shares personnel costs of the Parks and
Recreation Director, Recreation Superintendent and two Recreation Programmers.
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
1. Provide free recreational activities such as: Picnic in the Park, Art Walk, Santa's Calling and NFL's
Punt, Pass and Kick.
2. Provide year round affordable sports activates for pre -Adolescent youth, to introduce the basics of the
sport, assist with learning skills, while promoting physical activity in a fun non-competitive atmosphere.
3. Provide year round community oriented recreational and special event opportunities, encompassing a
diverse and wide range of interests.
4. Develop new recreation and sports programming based on current trends and customer requests.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES
The Recreation FY 2018 budget focuses on maintaining and developing recreational programming and
youth sports such as: Picnic in the Park, Doggie Dayz, Valentine's Dance, Art Walk, Santa's Calling, Little
Dribblers and Squirts Basketball, Runnin' Rascals Football, and Indoor and Outdoor Soccer.
This year we are introducting 4 new programs (Aerial Camp, Art Exploration, Art Potpourri, and a
Performing Arts Camp). We also continue strengthing our partnerships to provide more sports camps
throughout the year. We will be evaluating the affordability and compatibility of online registration
programs.
RECREATION/SPORTS & SPECIAL EVENTS
FUND: 2215-436-460431
EXPENDITURE DETAIL
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
Personal Services: FTE's
1.6
1.6
1.6
1.6
110
Salaries and payroll costs
$93,214
$55,623
$81,678
$83,239
III
Seasonal Salaries
$11,621
$10,925
$8,285
$8,389
112
Severance
$11,904
$0
$0
$0
153
Health Insurance
$22,530
$10,502
$23,906
$19,973
155
Retirement
$7,957
$4,250
$6,705
$6,943
Subtotal
$147,226
$81,300
$120,573
$118,544
Maintenance & Operations:
229
Other Supplies
$9,245
$7,212
$9,435
$9,070
231
Gas
$669
$487
$590
$720
320
Printing & Advertising
$9,643
$10,269
$10,800
$11,265
345
Telephone, Communications & Social Media Archive
$240
$100
$1,661
$640
354
Contract Services
$20,553
$18,693
$19,093
$21,060
355
On Line Registration/Credit Card Fees
$330
$0
$0
$7,499
357
Music Franchise Fees
$994
$1,020
$1.100
$1,100
373
Dues & Training
$523
$975
$728
$1,000
Subtotal
$42,197
$38,756
$43,407
$52,354
Total
$189A23
$120,056
$163,980
$170,898
31
YOUTH CAMPS
ACCOUNT # 2215-436
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
The purpose of the Youth programs is to offer children a quality experience in a safe, supervised, active
environment when school is not in session.
DEPARTMENT PERSONNEL: (1.5 FTE) Youth Camps shares personnel costs (with Recreation/Sports
budget) of the Recreation Superintendent and two Recreation Programmers.
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
1. To provide affordable out of school programs for parents.
2. To provide an enriching and positive atmosphere.
3. To provide appropriate activities that develop cognitive, social, physical and emotional outcomes.
4. To continue to partner with School District #5 to provide healthy snacks and/or meals to meet
participants nutritional needs.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
The Youth Camp FY 18 budget focuses on meeting the federally and state mandated daycare standards for
adult to child ratio to ensure safety and quality staffing, while providing a variety of stimulating field trips
and physical and cultural activities to promote emotional and physical growth of our participants. We have
also developed partnerships with STEAM teachers and The Hockaday to add more curriculum to our youth
programs without additional cost to us or the participants. FY 18 will see one new camp this year. Zombie
Camp will introduce youth to the practical survival skills under the disguise of a zombie break out.
YOUTH CAMPS
FUND: 2215-436-460448
EXPENDITURE DETAIL
ACTUAL
FY14/15
ACTUAL
FY15/16
BUDGET
FY16/17
proposed
BUDGET
FY17/18
Personal Services: FPE's
1.5
1.5
1.5
1.5
110
Salaries and payroll costs
$67,259
$37,654
$72,793
$74,1 10
III
Salaries -seasonal
$132,364
$138,289
$136,855
$139,101
121
Overtime
$186
$197
$300
$300
153
Health Insurance
$12,463
$11,644
$22,953
$18,797
155
Retirement
$4,909
$2,828
$6,424
$6,622
Subtotal
$217,181
$190,612
$239,325
$238,931
Maintenance & Operations:
224
Janitorial supplies (Daycamp facility)
$72
$244
$400
$400
229
Other Supplies
$3,615
$1,652
$3,600
$3,730
231
Gas
$0
$129
$300
$500
320
Printing & Advertising
$98
$42
$100
$270
345
Telephone, Communications & Social Media Archive
$418
$390
$765
$1,000
354
Contracted Services
$13,655
$11,906
$13,000
$11,380
355
After School program expenses
$2,280
$336
$800
$1,200
356
Bank Fees/Credit Card Charges
$3,722
$3,756
$3,900
$6,080
357
Out of School Times Program Grant
$2,368
$20,000
$0
$0
373
Dues & Training
$336
$844
$800
$1,000
Subtotal
$26,564
$39.299
$23,665
$25560
Total
$243,745
$229,911
$262,990
$264.491
32
AQUATICS FACILITY
ACCOUNT # 2215-437
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
The purpose of the aquatics facility is to provide our community a safe, affordable waterpark for skill
developing programs, exercise and family fun filled special events for all ages.
DEPARTMENT PERSONNEL: Seasonal Labor
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
1. To provide affordable aquatic recreational opportunities for our community.
2. To provide safe and fun aquatic programs.
3. Offer a healthy lifestyle alternative.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
To support and benefit the general operation and ensure safe activities at the aquatic facility for FYI 8,
while addressing necessary building and amenities repairs, and improvements to decrease city liability.
The FY 2018 budgeted funds address necessary upgrades to the women's shower and painting The Lazy
River.
AQUATICS FACILITY
FUND: 22 15-437-460445
EXPENDITURE DETAIL
Personal Services:
III
Seasonal Salaries
112
Severance
121
Overtime
155
Retirement
Subtotal
Maintenance & Operations:
210
Office Supplies/printing/equip
224
Janitorial Supplies, safety equipment
226
Chlorine & Chemicals
228
Concession stand
229
Other Supplies, consumable tools,
341
Electricity
344
Natural Gas
345
Security Cameras / Telephones/Internet
354
Licenses & Fees
356
Bank Fees/CC Charges
362
Equipment/Building Maintenance
380
Training Materials
Subtotal
Total Pool Budget
362 Lazy River repaint - $35,000
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
$168,139
$159,692
$190,325
$179,308
$0
$0
$2,535
$0
$49
$35
$500
$500
$1,150
$1,243
$1,500
$1,500
$169,338
$160,970
$194,860
$181,308
$446
$535
$400
$500
$1,822
$1,818
$2,200
$2.700
$27,211
$23,159
$25,000
$27,000
$20,389
$17,022
$21,000
$21,000
$3,158
$1,793
$4,500
$4,500
$8,565
$8,388
$9,500
$9,500
$23,142
$17,900
$25,000
$25,000
$1,762
$1,525
$1,620
$1,620
$911
$897
$1,300
$1,300
$0
$0
$1,200
$1,632
$8,428
$31,986
$14,600
$45,500
$1,065
$2,313
$1,800
$1,800
$96,899
$107,338
$108,120
$142.052
$266,237
$268,308
$302,980
$323,360
FY 2018 BUDGET HIGHLIGHTS
Remodel womens shower - $5,500
33
FORESTRY
ACCOUNT # 2600-436
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
The purpose of Kalispell's Urban Forestry is to administer, maintain, protect and expand the City's urban
landscape on public properties for Kalispell's residents and businesses so that economic, environmental,
safety and aesthetic benefits are maximized.
DEPARTMENT PERSONNEL: (1.95 FTE) Forestry shares personnel costs of Parks and Recreation
Director, Parks Superintendent, Parks Foreman, Administrative Specialist, Assessment Coordinator and 6
Park Caretakers.
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
1. To maintain over 7950 trees in public right-of-ways by providing pruning, planting and removal tree sery
2. Provide education on the importance and benefits of trees in the community through events such as Arbo
Day and Treecycle.
3. Increase partnerships that benefit urban forestry.
4. Continue inventorying trees not yet inventoried, as well as continually updating current tree inventory as
work is completed.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
The 2018 Urban Forestry budget will focus on high priority trees and deferred maintenance, utilizing
contracted services and in-house crews, addressing critical high and priority removals and pruning hazards.
Staff will also address any remaining DED elms that need removal. Budget includes a purchase of a new
chipper to replace the current 23 year old piece of equipment with 5,700 hours on it.
1
FORESTRY
FUND: 2600-436-460433; 460435
PROJECTED REVENUE AND FUND SUMMARY
2600 FORESTRY OPERATIONS
BEGINNING CASH
10100
CASH
REVENUES
331125
USDA FS GRANT - CFDA # 10.664
334121
Arbor Day Grant/ forestry charges
334125
Forestry Program Dev
363010
Assessments
363040
P. & 1. on Assessments
364030
Misc Revenue/Insurance Reimb
365010
Arbor day Sponsors/Other Misc.
381050
Inception Lease (chipper)
371010
Investment Earnings
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
$143,826 $149,086 $149,086 $113,396
$5.900
$0
$0
$0
$1,000
$750
$750
$750
$7,000
$16,000
$10,500
$19,500
$208,226
$210,000
$210,000
$213,000
$496
$250
$400
$250
$600
$0
$3,960
$0
$2,311
$0
$2,200
$2,200
$34,498
$40,000
$0
$40,000
$1,499
$1,500
$1,500
$1,500
Total Revenue from operations
$261,530
$268,500
$229,310
$277,200
Total Available
$405,356
$417,586
$378,396
$390,596
EXPENDITURES
Urban Forestry operations
$256,270
$321,598
$265,000
$348,555
ENDING CASH
CASH
$149,086
$95,988
$113,396
$42,041
2601 DEVELOPER'S TREES
BEGINNING CASH
10100 CASH
$94,052
$101,449
$101,449
$100,299
REVENUES
346080 Developer charges
$9380
$0
$2,100
$0
Total available
$103,432
$101,449
$103,549
$100,299
EXPENDITURES
Contract Services - Trees & 5% admin
$1.983
$99,002
$3,250
$99,000
ENDING CASH
Cash carry over
$101,449
$2,447
$100.299
$1,299
34
FORESTRY
FUND: 2600-436-460433; 460435
EXPENDITURE DETAIL
Forestry:
460433
Personal Services:
110
Salaries and payroll costs
Ill
Seasonal
112
Severance
121
Overtime
153
Health Insurance
155
Retirement
Subtotal
Maintenance & Operations:
229
Office supplies /Other Supplies
231
Gas
241
Tools / Small Equipment /Safety equip
354
Contract Services
357
FORESTRY Grant
358
Dutch Elm/EAB Disease
362
Equipment Maintenance/equip rental
364
Trees
373
Dues & Training
510
Liability & Property Insurance
522
Administrative Transfer
528
Information Technology Transfer
521
Central Garage Transfer
610/620
Principal & Interest (stumper & chiptrucks)
Subtotal
Capital Outlay:
940
Used chip truck-fy16/Chipper-fyI7 & 18
Total Forestry
2601 Developer's Trees:
460435
354 Contract Services
Total Developer's Trees
ACTUAL
FY14/15
ACTUAL
FY15/16
BUDGET
FY16/17
proposed
BUDGET
FY17/18
FTE's 1.80
1.80
2.00
2.00
$92,794
$94,887
$107,421
$109,229
$5,757
$7,489
$25,731
$29,856
$0
$0
$0
$0
$0
$0
$300
$300
$18,808
$18,993
$24,764
$24,545
$7,203
$7,594
$9,713
$10,291
$124,562
$128,963
$167,929
$174,220
$138
$185
$600
$600
$1,308
$523
$4,500
$1,500
$1,178
$393
$4,500
$2,500
$20,000
$44,845
$35,000
$35,000
$0
$6,120
$11,880
$19,500
$1,442
$5,142
$6,750
$5,000
$497
$605
$4,000
$2,000
$6,283
$3,900
$8,000
$6,000
$357
$937
$2,000
$3,000
$1,924
$1,307
$628
$3,500
$9,403
$8,625
$8,272
$12,197
$2,858
$4,188
$4,171
$4,171
$7,264
$7,325
$7,368
$8,167
$8,505
$8,533
$16,000
$16,200
$61,157
$92,628
$113,669
$119,335
$0 $34,679 $40,000 $55,000
$185,719 $256,270 $32I,598 $348,555
$2,360 $1,983 $99,002 $99,000
$2,360 $1,983 $99,002 $99,000
35
SPECIAL REVENUE FUNDS
Page
Fund
Dept COMMUNITY DEVELOPMENT
36
2880
CD Revolving Loan
$
102,000
37
2881
CD Revolving Loan #2
$
150,000
38-39
2886
CD Miscellaneous
$
233,869
40
2887
Rural Development Revolving Loan
$
222,074
41
2888
Rural Development Revolving Loan
$
160,025
42
2944
CDBG Fairgrounds ADA Grant
$
100,469
43
2953
EPA Brownfields Assessment Grant
$
399,174
44
2955
EPA Brownfields Revolving Loan
$
587,424
45
2991
Tiger Grant
$
10,000,000
46
2994
Kidsport Grant
$
1,402,726
$ 13,357,761
COMMUNITY DEVELOPMENT -REVOLVING FUND
FUND: 2 8 80-4 80-470210
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 Cash, Operating
10162 Cash, Reserve for investment (S&C)
REVENUES
373020 Loan Proceeds/Principal
373010 Loan Proceeds/ -Interest
371010 Interest Earnings (inc S&C interest)
Total Revenue
Total Available
EXPENDITURES
353
Auditing
354
Contract Services
711
Redevelopment
Total Expenditures
ENDING CASH
10100
Cash, Operating
10162
Cash, Reserve for investment 6% of o/s prin
Total Cash
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
$138,485
$157,433
$157,433
$121,939
$37,242
$46,514
$46,514
$55,786
$175,727
$203,947
$203,947
$177,725
$22,046
$19,073
$54,000
$19,370
$4,821
$4,523
$4,523
$4,226
$2,426
$2,000
$2,000
$2,000
$29,293
$25,596
$60,523
$25,596
$205,020
$229,543
$264,470
$203,321
$1,000
$1,000
$1,000
$1,000
$67
$1,000
$1,000
$1,000
$6
$150,000
$50,018
$100,000
$1,073
$152,000
$52,018
$102,000
$157,433
$31,029
$121,939
$93,329
$46,514
$46,514
$55,786
$7,992
$203,947
$77,543
$177,725
$101,321
PROGRAM DESCRIPTION
This is a fund established in 2005 that consolidates "all" of the various loan types the Department has in existence or will be
starting. Each type of loan activity has its own line item number and can be easily identified for the audit or monitoring.
36
COMMUNITY DEVELOPMENT -REVOLVING FUND #2
FUND: 28 81-480-470210
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 Cash, Operating
REVENUES
373020 Loan Proceeds/Principal
373010 Loan Proceeds/ -Interest
371010 Interest Earnings
Total Revenue
Total Available
EXPENDITURES
711 Redevelopment
Total Expenditures
ENDING CASH
10100 Cash, Operating
Total Cash
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
$138,794
$167,393
$167,393
$210,079
$138,794
$167,393
$167,393
$210,079
$15,722
$11,778
$1,099
$16,253
$11,247
$1,000
$39,000
$1,886
$1,800
$32,041
$0
$1,500
$28,599
$28,500
$42,686
$33,541
$167,393
$195,893
$210,079
$243,620
$0
$150,000
$0
$150,000
$0
$150,000
$0
$150,000
$167,393 $45,893 $210,079 $93,620
$167,393 $45,893 $210,079 $93,620
III
Community Development - Miscellaneous
FUND: 28 86-480-470210
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 CASH: operating
10150 CASH: Old School Redevelopment
REVENUES
371010 Interest/Misc.
373070 Principal payments (Big Sky Manor)
373010 Interest from Loans (Big Sky Manor)
Reimburse from Old School TIFs
Loan from Old School SID debt service fund
Total Revenue
Total Available
M&O
Redevelopment/Grants
Total Expenditures
ENDING CASH
10100 CASH: operating
10150 CASH: Old School Redevelopment
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
$257,052
$237,212
$237,212
$226,124
$369,184
$251,180
$251,180
$126,067
$4,046
$7,462
$1,540
$70,000
$0
$2,000
$8,399
$1,422
$50,000
$0
$4,000
$8,399
$1,400
$50,000
$0
$3,000
$8,865
$955
$50,000
$450,000
$83,048
$61,821
$63,799
$512,820
$709,284
$550,213
$552,191
$865,011
$10,138
$210,754
$42,517
$300,000
$20,000
$180,000
$42,517
$191,352
$220,892
$342,517
$200,000
$233,869
$237,212
$106,516
$226,124
$196,427
$251,180
$101,180
$126,067
$434,715
38
Community Development - Miscellaneous
FUND: 28 86-480-470210
EXPENDITURE DETAIL
Materials and Services:
211 Grant Administration Expenses/project exp
353 Auditing
355 CDBG Senior Center
373 Dues & Training
379 Meetings
396 Studies/Surveys & marketing
522 Administrative Transfers
528 Information Tech. Transfers
532 Office Rent new bldg
Total Materials & Services
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
$0
$28
$2,000
$2,000
$0
$1,500
$1,000
$1,000
$29,613
$0
$0
$0
$0
$247
$2,000
$2,000
$0
$0
$1,000
$1,000
$9,635
$0
$25,000
$25,000
$2,000
$3,000
$2,000
$2,000
$2,858
$4,188
$8,342
$8,342
$1,175
$1,175
$1,175
$1,175
$45,281
$10,138
$42,517
$42,517
Redevelopment:
620 Interest - Old School (from General Fund)
$0
$16,250
$16,250
$16,250
790 Redevelopment Activity
$0
$6,500
$100,000
$0
795 Old School Lot Purchase FY15/Assessment Payments FYI 66
$1,258,465
$188,004
$167,500
$175,102
Total Grants & Housing
$1,258,465
$210,754
$283,750
$191,352
GRAND TOTALS
$1,303,746 $220,892 $326,267 $233,869
39
RURAL DEVELOPMENT LOAN REVOLVING #61-01
FUND: 28 87-4 80-470210
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 CASH: operating
10140 CASH: loan loss reserve
Total Cash
REVENUES
345010
Application/Origination Fees
373010
Loan Interest
371010
Other Interest
373030
Principal
Total Revenue
Amount Available
Redevelopment Activity
Principal
Interest
Total Expenditure
ENDING CASH
10100 CASH: operating
10140 CASH: loan loss reserve (6% o/s loans principal)
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
$194,629
$232,309
$232,309
$293,980
$22,009
$21,271
$21,271
$21,271
$216,638
$253,580
$253,580
$315,251
$0
$500
$950
$500
$20,895
$18,378
$10,248
$6,835
$564
$400
$544
$500
$37,608
$43,644
$72,003
$41,298
$59,067
$62,922
$83,745
$49,133
$275,705
$316,502
$337,325
$364,384
$51
$150,000
$0
$200,000
$18,091
$18,272
$18,272
$18,454
$3,983
$3,803
$3,802
$3,620
$22,125
$172,075
$22,074
$222,074
$232,309
$123,156
$293,980
$127,304
$21,271
$21,271
$21,271
$15,006
$253,580
$144,427
$315,251
$142,310
PROGRAM DESCRIPTION
The purpose of the Revolving Loan Fund (RLF) is to provide gap financing or business retention, expansion or start-up with the focus on job creation.
Funding Sources for the RLF come from possible CDBG Economic Development Grants, TIF, Rural Development Intermediary relending Program
(IRP) funds and the Community Development Revolving Loan Fund. The department was successful in writing a Rural Development (RD) grant
application for $520,000 from the RD Intermediary Relending Program (IRP) on 10/12/04.
40
RURAL DEVELOPMENT LOAN REVOLVING #61-03
FUND: 28 8 8-480-470210
PROJECTED REVENUE AND FUND SUMMARY
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
BEGINNING CASH
10100 CASH: operating
$179,998
$190,901
$190,901
$279,242
10140 CASH: loan loss reserve
$10,137
$9,695
$9,695
$9,695
Total Cash
$190,135
$200,596
$200,596
$288,937
REVENUES
373010 Loan Interest
$10,104
$9,466
$5,239
$3,948
371010 Other Interest
$498
$250
$600
$200
373030 Principal
$9,884
$10,286
$92,527
$5,677
Total Revenue
$20,486
$20,002
$98,366
$9,825
Amount Available
$210,621
$220,598
$298,962
$298,762
EXPENDITURES
610 Principal Repayment to IRP 61-03
$8,057
$8,135
$8,137
$8,219
620 Interest Repayment to IRP 61-03
$1,968
$1,890
$1,888
$1,806
750 Redevelopment Activity
$0
$110,000
$0
$150,000
Total Expenditures
$10,025
$120,025
$10,025
$160,025
ENDING CASH
10100 CASH: operating
$190,901
$90,878
$279,242
$134,634
10140 CASH: loan loss reserve (6% of o/s
prin of loans) $9,695
$9,695
$9,695
$4,103
$200,596
$100,573
$288,937
$138,737
PROGRAM DESCRIPTION
The purpose of the Revolving Loan Fund (RLF) is to
provide gap financing or business retention, expansion or start-up
with the focus
on job creation.
Funding sources for the RLF come from possible CDBG Economic Development Grants, TIF,
Rural Development Intermediary relending Program (IRP)
funds and the Community Development Revolving Loan Fund. The department was successful in writing a Rural Development (RD)
grant application
on 11/27/06 from the RD Intermediary Relending Program (IRP) of which $257,500 was used.
41
2944 CDBG - FAIRGROUNDS ADA GRANT
FUND: 2944-480-470240
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
CASH: operating
REVENUES
331015 CDBG - FAIRGROUNDS ADA GRANT
Total Available
820 Administration -transfer to General Fund
790 Improvements
Total Expenditures
ENDING CASH
CASH: operating
estimated
proposed
BUDGET
ACTUAL
BUDGET
FY16/17
FY16/17
FY17/18
$0 $0 $0
$150,469 $50,000 $100,469
$150,469
$50,000 $100,469
$0
$0
$150,469
$50,000 $100,469
$150,469
$50,000 $100,469
$0 $0 $0
PROGRAM DESCRIPTION
Pass through grant for Flathead County to make ADA improvements to the fairgrounds.
42
EPA BROWNFIELDS ASSESSMENT GRANT
FUND: 2953-480-470210/470215
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 Cash
REVENUE
331090 EPA FUNDING $400,000
Total Revenue
Total Available
EXPENDITURES
470210-354 Cont. Sery - Petroleum
470210-373 Travel -Petroleum
470215-354 Cont Sery -Hazardous
470215-373 Travel -Petroleum
Total Expenditure
ENDING CASH
Cash
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
$0 $0
$0
$0
$0 $400,000
$826
$399,174
$0
$400,000
$826
$399,174
$0
$400,000
$826
$399,174
$0
$0
$0
$0
$200,000
$0
$200,000
$0
$16
$397
$16
$397
$195,984
$3,603
$195,984
$3,603
$0
$400,000
$826
$399,174
$0
$0
$0
$0
PROGRAM DESCRIPTION
The City has been awarded $400,000 for Brownfields Revitalization Project funds to be used for Phase 1 and Phase II Environmental Assessments.
43
EPA BROWNFIELDS REVOLVING LOAN FUND
FUND: 2955-4 80-470210
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 Cash
REVENUE
331090 EPA Funding
Loan Principal and Interest
Total Revenue
Total Available
470210
PETROLEUM
229
Supplies
352
Personnel
353
Fringes
354
Contracted Services
373
Travel
720
Loans
721
Subgrants
725
Revolved Funds
470215
HAZARDOUS SUBSTANCES
229
Supplies
354
Contracted Services
373
Travel
720
Loans
721
Subgrants (FC Jail Project)
ENDING CASH
Cash
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
$100,500 $100,500 $100,500 $100,500
$221,807 $488,407
$1,483 $486,924
$221,807 $488,407 $1,483 $486,924
$322,307 $588,907 $101,983 $587,424
$0 $908
$0 $3,505
$0 $493
$0 $1,488
$0 $35
$0 $62,354
$0 $100,000
$0 $100,500
$0
$1,158
$0
$88
$2,184
$3,778
$0
$314,600
$219,623
$0
$0
$908
$0
$3,505
$0
$493
$0
$1,488
$35
$0
$0
$62,354
$0
$100,000
$0
$100,500
$0
$1,158
$0
$88
$1,448
$2,330
$0
$314,600
$0
$0
$221,807 $588,907 $1,483 $587,424
$100,500
$0 $100,500
PROGRAM DESCRIPTION
The City has been awarded $1,000,000 for a Brownfields Revolving Loan Program accepted 6/20/11.
$0
44
2991 TIGER GRANT
FUND: 2991-4 80-47024 5
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
CASH: operating
REVENUES
331055 Tiger Grant $10,000,000
365020 FCEDA Contribution
365021 BN Contribution
365022 New Market Tax Credits
383000 Transfer from Westside TIF
Total Revenue from sources
Total Available
790 Redevelopment
Total Expenditures
ENDING CASH
CASH: operating
estimated
proposed
BUDGET
ACTUAL
BUDGET
FY16/17
FY16/17
FY17/18
$0
$0
$0
$10,000,000
$0
$10,000,000
$10,000,000
$0
$10,000,000
$10,000,000
$0
$10,000,000
$10,000,000
$0
$10,000,000
$10,000,000
$0
$10,000,000
$0
$0
$0
PROGRAM DESCRIPTION
The City of Kalispell was awarded a $10 million Transportation Income Generating Economic Recovery (TIGER) grant from U.S. Department of
Transportation for the Kalispell Core and Rail Redevelopment Project. The project begins with the construction of a rail park at a reclaimed gravel
pit, then relocating rail served businesses to the rail park and converting the old rail line through Kalispell into a bike and pedestrian trail and
opening up a number of north and south connection streets that are currently blocked by the rail line.
45
2994 KIDSPORTS GRANT
FUND: 2994-43 6-46043 6
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
CASH: operating
REVENUES
334012 KIDSPORTS Grant $1,412,000
365020 KIDSPORTS Match
Total Available
EXPENDITURES
930 Capital Improvements
ENDING CASH
CASH: operating
estimated
proposed
BUDGET
ACTUAL
BUDGET
FY16/17
FY16/17
FY17/18
PROGRAM DESCRIPTION
$0 $0 $0
$1,412,000 $500,000 $912,000
$740,726 $250,000 $490,726
$2,152,726 $750,000 $1,402,726
$2,152,726 $750,000 $1,402,726
$2,152,726 $750,000 $1,402,726
$0 $0 $0
The purpose of this grant, from the Montana Department of Commerce, is to provide funding for the infrastructure necessary to support the
development of eight new playing fields at the Kidsports facility. This includes irrigation, water main extension, sewer system extension, stormwater
management system and access roads including parking lot areas and approach connections approved by the Department under the Youth
Recreational Facilities Grants Program.
46
SPECIAL REVENUE FUNDS
Page
Fund
Dept TIFS & OTHER
47-48
2185
Airport TLF
$
2,036,142
49-50
2188
Westside TIF
$
4,596,703
51
2310
Old School Tech TLF
$
81,500
52
2311
Old School Industrial TIF
$
10,000
53
2372
Health
$
992,000
$
7,716,345
AIRPORT TAX INCREMENT DISTRICT "B"
FUND: 2185-000-430300/470240/46043 0
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 Cash
Total Beginning Cash
REVENUES
335230 State Entitlement
371010 Investment Revenue
383001 Transfer from Debt Service
Total Revenue
Total Available
Personal Services
M & O and Redevelopment
Total Expenditures
ENDING CASH
Cash Carry Over
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
$963,930
$1,413,508
$1,413,508
$1,776,414
$963,930
$1,413,508
$1,413,508
$1,776,414
$42,671
$7,891
$450,000
$42,671
$9,000
$350,000
$42,671
$15,000
$350,000
$42,671
$15,000
$350,000
$500,562
$401,671
$407,671
$407,671
$1,464,492
$1,815,179
$1,821,179
$2,184,085
$22,356
$28,628
$24,765
$1,760,843
$24,765
$20,000
$24,567
$2,011,575
$50,984
$1,785,608
$44,765
$2,036,142
$1,413,508
$29,571
$1,776,414
$147,943
PROGRAM DESCRIPTION
Bonds sold in September 2005 required that all taxes be deposited in the debt service fund. The same will be true of any
additional bonds sold for the redevelopment of the airport. Once debt service obligations are met, funds remaining can be
transferred to this fund for use with other approved projects.
47
AIRPORT TAX INCREMENT DISTRICT
FUND: 2185-000-430300/470240/46043 0
480
470240
Personal Services:
110
Salaries
153
Health
155
Retirement
Subtotal
345
Telephone & Communication
Subtotal
000
430300
Airport
353
Auditing
522
Administrative transfer
840
Redevelopment activity
Subtotal
Total
EXPENDITURE DETAIL
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
FTE's 0.35
0.35
0.35
0.35
$15,938
$18,227
$20,256
$19,988
$2,365
$2,687
$2,935
$2,963
$1,201
$1,394
$1,526
$1,568
$19,505
$22,308
$24,717
$24,519
$44
$48
$48
$48
$44
$48
$48
$48
$1,600
$1,600
$1,600
$1,600
$8,646
$8,674
$9,243
$9,975
$106,645
$18,354
$1,750,000
$2,000,000
$116,891
$28,628
$1,760,843
$2,011,575
$136,396
$50,984
$1,785,608
$2,036,142
48
WESTSIDE TAX INCREMENT DISTRICT "C"
FUND: 2188
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 Operating
Total Cash
REVENUES
311100
Real Estate Taxes
311200
Personal Property Taxes
312000
Penalty & Interest
335230
HB 124 Entitlement
341015
Developer payment -Depot Place Apt
365015
FCEDA Contributions to Tiger Grant
371010
Investment Earnings
Total Revenue
Total Available
EXPENDITURES
Personal Services
Distribution or Redevelopment
Tiger Activity
Total Expenditures
ENDING CASH
Operating
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
$4,008,568 $3,946,859 $3,946,859 $4,252,423
$4,008,568 $3,946,859 $3,946,859 $4,252,423
$8,176
$260,000
$300,000
$300,000
$21,890
$20,000
$380
$20,000
$357
$0
$200
$200
$243,128
$243,128
$243,128
$243,128
$8,461
$8,500
$8,574
$8,500
$2,550
$0
$4,163
$0
$28,073
$30,000
$40,000
$30,000
$312,635
$561,628
$596,445
$601,828
$4,321,203 $4,508,487 $4,543,304 $4,854,251
$45,540
$52,877
$53,077
$52,205
$271,419
$42,804
$37,804
$44,498
$57,385
$4,000,000
$200,000
$4,500,000
$374,344
$4,095,681
$290,881
$4,596,703
$3,946,859 $412,806 $4,252,423 $257,548
PROGRAM DESCRIPTION
The Westside Urban Renewal District was created to help redevelop the Gateway Mall area and assist with the Storm drainage problems in the area.
Ordinance 1704 expanded and extended the life of the Westside Urban Renewal District for 25 years with the sale of an Urban Renewal Note in the
amount of $500,000 to Rocky Mountain Bank, The District has since been expanded to include the Core Area Redevelopment Boundary.
49
WESTSIDE TAX INCREMENT DISTRICT
FUND: 2188
COMMUNITY DEVELOPMENT
Personal Services
480-470230
110 Salaries-Admin
153 Health
155 Retirement
Subtotal
353
Audit
354
Contract services
356
Telephone
840
Transfer to debt service Fund 3188
522
Administrative Transfer
720
Redevelopment
Subtotal
470240 Tiger Grant Activity
720 Tiger Grant Redevelopment
Total
EXPENDITURE DETAIL
FTE'S
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FYI 4/15
FY15/16
FY16/17
FY17/18
0.66 0.66 0.65 0.65
$34,246
$37,673
$43,983
$43,230
$4,519
$4,989
$5,558
$5,599
$2,582
$2,878
$3,337
$3,375
$41,347
$45,540
$52,877
$52,205
$2,000
$2,000
$2,000
$3,000
$189
$0
$5,000
$5,000
$0
$192
$0
$192
$32,000
$32,340
$32,340
$32,340
$3,120
$3,198
$3,464
$3,966
$202,593
$233,689
$0
$0
$239,902
$271,419
$42,804
$44,498
$0 $57,385 $4,000,000 $4,500,000
$281,249 $374,344 $4,095,681 $4,596,703
50
2310 OLD SCHOOL STATION TIF-TECHNOLOGY "G"
FUND: 2310-480-470210
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100
Operating Cash -Redevelopment
REVENUES
311110
Real Estate Property Taxes
311200
Personal Property Taxes
315000
Penalty & Interest
335230
HB124 Entitlement
371010
Investment Earnings
383001
Transfer from Debt Service -Reimburse
Total Revenue
Total Available
354 Contract Services- Bond Counsel
355 Glacier Investment Reimbursement
356 FED -EX Reimbursment/Developer agreement
820 Operating Transfer-FY14 Debt Service/FYI5 Comm. Dev
Total Expenditures
ENDING CASH
10100 Operating Cash -Redevelopment
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
$25,429
$9,730
$9,730
$22,444
$57,376
$57,000
$60,500
$60,000
$5,221
$5,000
$5,181
$5,000
$328
$0
$0
$0
$3,057
$3,056
$3,056
$3,056
$172
$100
$100
$100
$0
$0
$0
$0
$66,154
$65,156
$68,837
$68,156
$91,583
$74,886
$78,567
$90,600
$0
$0
$0
$0
$11,215
$11,500
$10,841
$11,000
$10,638
$11,000
$10,282
$10,500
$60,000
$35,000
$35,000
$60,000
$81,853
$57,500
$56,123
$81,500
$9,730 $17,386 $22,444 $9,100
PROGRAM DESCRIPTION
The Technology TIF was created to enable the development of the Tech Park by using the taxes paid by the property owners to pay down the infrastructure
SID debt. Additionally the tax revenue generated can be used for other redevelopment activities as provided by Montana law and the developer agreement.
City Council, in July 2011, approved an agreement with Glacier Investment Properties, owner of Lot 7, to reimburse the SID costs from their increment. This
is a similar agreement as we have with Fed -Ex.
51
2311 OLD SCHOOL
FUND: 2311-480-470210
STATION TIF-INDUSTRIAL "H"
PROJECTED REVENUE AND FUND SUMMARY
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
BEGINNING CASH
10100 Cash Operating -Redevelopment
$12,927
$12,427
$12,427
$11,852
REVENUES
311100 Real Estate Taxes
$9,183
$9,000
$14,300
$10,000
312000 Penalty & Interest
$317
$100
$125
$100
383001 Transfer from Debt Service -Reimburse
$0
$0
$0
$0
Total Revenue
$9,500
$9,100
$14,425
$10,100
Total Available
$22,427
$21,527
$26,852
$21,952
EXPENDITURES
820 Operating Transfer-FY14 Debt Service/FY15 Comm. E $10,000
$15,000
$15,000
$10,000
Total Expenditures
$10,000
$15,000
$15,000
$10,000
ENDING CASH
10100 OperatingCash-Redevelopment
$12,427
$6,527
$11,852
$11,952
PROGRAM DESCRIPTION
The Industrial TIF was created to enable the development of the Tech Park by using the taxes paid by the property owners to pay down the
infrastructure SID debt. Additionally the tax revenue generated can be used for other redevelopment activities as provided by Montana Law and the
developer agreement.
52
HEALTH -permissive levy
FUND: 23 72-400-521000-810
REVENUE PROJECTION
23.0 26.0 26.0 26.0
BEGINNING CASH
10100 Cash on Hand
REVENUE
311100
Real Estate taxes
311200
Personal Property taxes
312000
Penalty & Interest
335230
Entitlement
Total Revenue
Total Available
521000-810 Health Insurance -transfer to General Fund
521000-810 Health Insurance -transfer to PARKS
ENDING CASH
Cash Carry over
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
$ 104,057 $ 53,147 $ 53,147 $ 70,172
$
845,333
$ 954,000
$ 965,000
$ 978,000
$
16,427
$ 16,000
$ 21,000
$ 16,000
$
1,305
$ 1,000
$ 1,000
$ 1,000
$
22,025
$ 22,025
$ 22,025
$ 22,025
$
885,090
$ 993,025
$ 1,009,025
$ 1,017,025
$
989,147
$ 1,046,172
$ 1,062,172
$ 1,087,197
$
850,000
$ 901,000
$ 901,000
$ 901,000
$
86,000
$ 91,000
$ 91,000
$ 91,000
$
936,000
$ 992,000
$ 992,000
$ 992,000
$ 53,147 $ 54,172 $ 70,172 $ 95,197
PROGRAM DESCRIPTION
This budget is used to track the revenue from the permissive mill levy which provides funding for health insurance premium increases.
Health insurance premiums are budgeted in the General Fund by department. The revenue generated from the permissive levy is used
to make an operating transfer to the General Fund and Parks Fund.
The State legislature restructured the method for calculating the amount to be levied with the permissive health levy. The calculation
sets year 2000 as a base year and calculates the average increase per governmental employee times the number of employees. Since it
is an average amount it is not necessary to adjust for single, married, 2 party, etc. The calculation takes into account the number of
employees.
53
DEBT SERVICE FUNDS
Page Fund
1 various Debt Service Funds $ 1,603,105
CAPITAL PROJECT FUNDS
2 4290 Sidewalk & Curb Construction $ 25,000
3 4150 Fire Pumper $ 500,000
Total Capital Project Funds $ 525,000
TE
11101�7
3.83% 2005 AIRPORT TIF (Fund 3185) $2,000,000 15 yr
4.85% NEW CITY HALL (Fund 3170)
1.59% 2012 G. O. BOND $4,145,000 10 yr
4% V 2012 WESTSIDE TIF (Fund 3188) $ 500,000 25 yr
Bond Totals
3.50% 2009 S&C
$ 7,629
3.25% 2010 S&C
$ 942
3.00% 2011 S&C
$ 5,792
3.25% 2012 S&C
$ 3,982
3.25% 2013 S&C
$17,472
3.25% 2014 S&C
$ 7,845
3.50% 2015 S&C
$9,272
3.75% 2016 S&C
$9,792
S& C Totals
3500 DEBT SERVICE REVOLVING FUND
5.60% 2001 SID 343 - Sunnyview KRMC $1,518,500 20 yr
5.27% 2006 SID 344 - Old School Station $4,520,000 20 yr
SID 344 - 3500 BOND RESERVE
3.50% 2013 SID 345 - The "Willows" $ 228,000 15 yr
SID Totals
Total
PROGRAM OF SERVICES
DEBT SERVICE FUNDS
CASH
7/ / 0�17 IANTICIPATEDIPROJECTIONI 6/30/2018
$261,875
$525,500
$532,108
$255,267
$10,893
$90,000
$89,274
$11,619
$14,058
$507,500
$504,513
$17,045
$232
$32,340
$32,190
$382
$287,058
$1,155,340
$1,158,085
$284,313
$105
$1,021
$1,126
$0
$11
$129
$125
$15
$75
$818
$789
$104
$69
$585
$563
$91
$159
$2,643
$2,539
$263
$147
$1,221
$1,172
$196
$80
$1,715
$1,443
$352
$0
$1,848
$1,591
$257
$646
$9,980
$9,347
$1,279
$62,270
$2,500
$0
$64,770
$62,842
$92,100
$88,875
$66,067
$333,049
$318,631
$326,933
$324,747
$226,000
$0
$0
$226,000
$25,088
$22,571
$19,865
$27,794
$709,249
$435,802
$435,673
$709,378
$996,953
$1,601,122
$1,603,105
$994,970
For a comprehensive list of the City of Kalispell debt, see page 14 of the Exhibits section.
1
SIDEWALK & CURB CONSTRUCTION
ACCOUNT # 4290-410
PURPOSE OF THIS FUND: Why does this fund exist?
This program is a means of encouraging the replacement of deteriorating sidewalks in order to maintain a
safe pedestrian network.
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
1. Provide the means for residents to participate in a cost sharing program for sidewalk improvements.
2. Provide the City and its residents access to competitive bids for sidewalk replacement.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
The FY 18 budget represents a plan to continue the 50150 curb and sidewalk program to encourage the
replacement of deteriorating curbing and sidewalks to create a more aesthetically pleasing and functional
pedestrian community.
SIDEWALK & CURB CONSTRUCTION
FUND: 4290-410-43 023 4-93 7
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 Cash:
REVENUES
381004 Proceeds S & C Warrants
Total Revenue
Total Available
937 Sidewalk Construction Costs
ENDING CASH
10100 Cash:
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
$0
$0
$0
$0
$11,724
$25,000
$10,000
$25,000
$11,724
$25,000
$10,000
$25,000
$11,724
$25,000
$10,000
$25,000
$11,724
$25,000
$10,000
$25,000
$0
$0
$0
$0
2
FIRE PUMPER
4150-416-420400
PROJECTED REVENUE/EXPENDITURE AND FUND SUMMARY
BEGINNING CASH
10100 CASH: operating
REVENUES
380000 Revenue - Board of Investment Loan
Total
Total Available
EXPENDITURES
944 Capital Outlay - Pumper Truck
ENDING CASH
CASH: operating
BUDGET
FY16/17
estimated
ACTUAL
FY16/17
proposed
BUDGET
FY17/18
$0
$0
$0
$500,000
$0
$500,000
$500,000
$0
$500,000
$500,000
$0
$500,000
$500,000
$0
$500,000
$500,000
$0
$500,000
$0 $0 $0
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
Replacement of a fire pumper.
3
ENTERPRISE FUNDS
Page
Fund
Dept
1-2
5160
Airport
$ 166,329
3-9
5210
Water
$ 8,027,649
10-16
5310
454 Sewer Operations & Billing
$ 11,394,501
17-21
5310
455 Waste Water Treatment Plant
$ 6,476,319
22-26
5349
Storm Sewer
$ 2,479,885
27-30
5510
Solid Waste
$ 1,217,488
Total
$ 29,762,171
AIRPORT
ACCOUNT # 5160-430
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
The Kalispell City Airport is part of the overall transportation system for the City of Kalispell, serving
both recreational and commercial interests with an optional mode of transportation.
DEPARTMENT PERSONNEL:
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
INTENDED OUTCOMES FROM BUDGET EXPENDITURES
In fiscal year 2014, municipal voters rejected a ballot issue to move forward with improvements to the
airport as identified in the adopted airport master plan. That action has initiated an effort to update the
Urban Renewal Plan from which the improvments were originally identified. The outcome of this plan
will likely guide future decisions related to airport maintenance and development efforts.
AIRPORT ENTERPRISE FUND -operations
FUND: 5160-430-43 0310
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 Cash - Operations
REVENUES
343062 Commercial Fees
343069 Hangar Leases
343071 Hangar Site Leases (3%)
343101 FBO Lease - Red Eagle Aviation (2%)
343102 Ground Leases (Hilton) (3%)
343620 Fuel Tax
371010 Investment Earnings
Total Revenue
Total Available
EXPENDITURES
Airport Operations
Depreciation
Total Expenses
add back unfunded depreciation
ENDING CASH
10100 Cash: Operating
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
$125,851 $147,071 $147,071 $159,754
$125,851 $147,071 $147,071 $159,754
$11,032
$10,000
$10,000
$10,000
$12,000
$11,000
$12,000
$12,000
$18,627
$17,510
$19,132
$18,035
$18,150
$19,145
$18,000
$19,145
$12,814
$13,198
$13,198
$13,594
$5,226
$5,000
$3,000
$5,000
$1,084
$1,000
$1,500
$1,200
$78,933
$76,853
$76,830
$78,974
$204,784
$223,924
$223,901
$238,728
$57,713
$68,147
$64,147
$68,411
$97,918
$97,918
$97,918
$97,918
$155,631
$166,065
$162,065
$166,329
$97,918
$97,918
$97,918
$97,918
$147,071 $155,777 $159,754 $170,317
1
AIRPORT ENTERPRISE FUND -operations
FUND: 5160-43 0-43 0310
EXPENSE DETAIL
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
Maintenance & Operations:
210
Supplies, postage, small equip
$0
$0
$1,000
$1,000
341
Electricity
$1,605
$1,505
$1,500
$1,600
354
Contract Services - Airport Management
$36,000
$36,000
$36,000
$36,000
356
Contract Services - Other
$5,395
$4,700
$7,500
$7,500
362
Repair & Maintenance -Equip/Lights, etc
$1,096
$2,836
$10,000
$10,000
390
Equipment Rental
$835
$840
$1,000
$1,000
510
Property & Liability Ins.
$6,418
$6,418
$6,500
$6,500
522
Administrative Transfer
$5,469
$3,320
$2,562
$2,726
528
Information Tech Transfer
$1,429
$2,094
$2,085
$2,085
Subtotal
$58,247
$57,713
$68,147
$68,411
820 Depreciation (unfunded) $97,918 $97,918 $97,918 $97,918
Total $156,165 $155,631 $166,065 $166,329
2
WATER
ACCOUNT # 5210-447
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
To provide safe, potable and palatable water for the needs of the domestic, commercial and industrial
consumers.
DEPARTMENT PERSONNEL: (15.30 FTE)
.20 Public Works Director
.25 City Engineer
.15 Budget Resource Manager
.25 Construction Manager
.20 Administrative Coordinator
.20 Engineer 11
.05 Road and Fleet Superintendent
.20 Administrative Assistant
.10 General Laborer
.60 Utility Management Superintendent
.40 Engineer H
.25 Engineering Tech/GIS/IT Support
1 Water Meter Maintenance Supervisor
1 Water Meter Maintenance Technician
1 Water Maintenance Supervisor
4 Water Maintenance Operators
1 Water Production Supervisor
2 Water Production Operators
.50 Meter Reader
1.25 Utility Billing Clerk
.25 Finance Director
.15 City Accountant
.05 Assessment Coordinator
.25 Accounts Payable Clerk
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
1. To operate the distribution and production facilities to meet Public Drinking Water Standards.
2. Provide drinking water that is safe to drink and palatable.
3. Maintain the system to achieve adequate pressure, minimize leaks, and provide flows for fire
emergencies.
4. Replace old, deteriorated, water mains to promote safe drinking water and fiscal efficiencies for
the water system customers.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
This year's budget continues the replacement of aging and leaking mains throughout the water
system to improve delivery of domestic water and fire flows. 4th Ave E. water main replacement
project will be in coordination with a street reconstruct and drainage improvements enabling cost
savings for one major infrastructure project. A new well will be placed into operations and the
water facility plan will be updated, providing location and sizing of infrastructure to meet the need
of new growth in Kalispell.
WATER FUND (Operations & Billing)
FUND: 5210-447-43 0550
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 Operating Cash
10120 Impact Fee Cash
10125 Meter Replacement Cash
10127 Capital & Emergency Reserve -Target $400,000
10130 Bond Reserves (restricted cash)
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
$3,659,909
$5,158,898
$5,158,898
$6,265,753
$910,706
$1,063,170
$1,063,170
$1,308,170
$298,802
$362,329
$362,329
$400,329
$400,000
$400,000
$400,000
$400,000
$358,400
$358,400
$358,400
$358,400
$5,627,817
$7,342,797
$7,342,797
$8,732,652
REVENUES
343210
Metered Water Sales (billed) (10100)
$3,249,861
$2,850,000
$2,950,000
$2,900,000
343230
Meter Replacement Fee (10125)
$105,950
$98,000
$98,000
$98,000
343225
Impact Fees (10120)
$396,998
$285,000
$513,000
$323,000
343365
Impact Fee Admin (10100)
$20,895
$15,000
$27,000
$17,000
343260
Misc. -Installation/Reconnect/Tag fees (10100)
$137,229
$74,000
$115,000
$100,000
371010
Interest Earnings (10100)
$41,500
$41,500
$68,000
$68,000
Interest Earnings -Impact Fee Cash (10120)
$7,468
$4,500
$12,000
$12,000
Bonded Debt - 4th Ave E main repl.
$0
$2,435,627
$608,907
$2,097,796
Total Revenue
$3,959,901
$5,803,627
$4,391,907
$5,615,796
Total Available
$9,587,718
$13,146,424
$11,734,704
$14,348,448
EXPENSES
EXPENSES FROM RATES
$1,950,496
$2,305,466
$2,053,145
$3,753,904
Expenses from Meter Cash (10125)
$42,423
$110,000
$60,000
$110,000
Capital Outlay - from Impact Fees (10120)
$52,002
$835,346
$100,000
$1,207,346
Capital Outlay / Bonded Debt - 4th Ave E main repl.
$0
$2,435,627
$608,907
$1,923,555
Debt Service -from Impact Fees (10120)
$200,000
$200,000
$180,000
$180,000
Depreciation (other non cash exp)
$840,000
$852,844
$852,844
$852,844
Total All Departments
$3,084,921
$6,739,282
$3,854,896
$8,027,649
add back depreciation/other noncash exp (rent fy17-18)
$840,000
$852,844
$852,844
$852,844
ENDING CASH
10100
Operating Cash
$5,158,898
$5,833,932
$6,265,753
$5,780,851
10120
Impact Fee Cash
$1,063,170
$317,324
$1,308,170
$255,824
10125
Meter Replacement Cash
$362,329
$350,329
$400,329
$388,329
10127
Capital & Emergency Reserve -Target $400,000
$400,000
$400,000
$400,000
$400,000
10130
Bond Reserves (restricted cash)
$358,400
$358,400
$358,400
$348,640
Total cash
$7,342,797
$7,259,986
$8,732,652
$7,173,644
3
WATER FUND SUMMARY
EXPENDITURE SUMMARY
Personal Services:
Water Billing
Water Operations
Subtotal
Maintenance & Operations
Water Billing Services
Water Operations
Subtotal
Capital Outlay from Rates:
Water Operations
Subtotal
Debt Service from Rates:
Water
Subtotal
Total
Capital Outlay - Bonded Project
Capital Outlay - Meter Replacement funds:(10125)
Capital Outlay - from Impact Fee Funds: (10120)
Debt Service -from Impact Fees: (10120)
Depreciation (non -cash item)
Total
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
$107,260
$133,218
$153,887
$151,767
$798,662
$862,654
$946,521
$957,559
$905,922
$995,872
$1,100,408
$1,109,326
$72,370
$107,014
$127,372
$127,873
$589,071
$536,041
$769,096
$1,074,572
$661,441
$643,055
$896,468
$1,202,445
$889,916
$256,939
$269,448
$1,201,600
$889,916
$256,939
$269,448
$1,201,600
$232,600
$54,630
$51,986
$253,377
$232,600
$54,630
$51,986
$253,377
$2,689,879
$1,950,496
$2,318,310
$3,766,748
$0
$0
$2,435,627
$1,923,555
$6,760
$42,423
$110,000
$110,000
$16,577
$52,002
$835,346
$1,207,346
$200,000
$200,000
$200,000
$180,000
$840,000
$840,000
$840,000
$840,000
$3,753,216 $3,084,921 $6,739,283 $8,027,649
4
WATER OPERATIONS
FUND: 5 210 -447-4 3 0 5 5 0
EXPENSE DETAIL
Personal Services: FTE's
110
Salaries & Wages
III
Seasonal Salaries
121
Overtime/Call Outs
153
Health Insurance
155
Retirement - PERD
Subtotal
Maintenance & Operations:
210 Office Supplies/Equip/Computers/ GIS
218 Equip. (non-capital)/Safety Equip & Supplies
226 Chlorine & Chemical
229 Other Supplies/Janitorial/Consumable Tools
231 Gas & Oil
312 Postage & Printing
336 Licenses / Public Water Supply Fee
341 Electricity
344 Natural Gas
345 Communications
349 Lab Services
353 Auditing
354 Contract Services
356 Consultants-Wtr Rights/Modeling/Facility Plan
362 Repair & Maint./Equip Maint/Radios/Equip Rental
366 Building & Grounds Maintenance
373 Dues & Training
388 Medical/Drug Testing
410 Construction Materials
422 Hydrants
423 Materials - Mains
424 Materials - Service lines
425 Materials - Wells/Pumps
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
12.80 12.80 12.80 12.80
$625,620
$673,814
$702,293
$717,155
$687
$0
$5,000
$5,000
$15,474
$7,161
$20,000
$20,000
$110,945
$132,362
$168,225
$162,626
$45,936
$49,317
$51,002
$52,778
$798,662 $862,654 $946,521 $957,559
$10,507
$7,466
$11,000
$12,000
$6,008
$5,698
$8,500
$8,500
$36,287
$27,180
$38,000
$38,000
$3,645
$2,709
$4,500
$4,500
$27,347
$19,437
$38,000
$35,000
$528
$315
$4,000
$1,000
$16,621
$15,680
$18,500
$18,500
$137,007
$144,055
$150,000
$150,000
$10,813
$8,254
$15,500
$15,500
$8,535
$10,164
$9,000
$10,500
$11,473
$8,337
$26,000
$20,000
$5,000
$5,000
$5,000
$5,000
$42,800
$25,715
$65,000
$55,000
$11,200
$14,934
$25,000
$325,000
$7,787
$3,575
$15,000
$15,000
$1,303
$2,600
$12,000
$12,000
$8,141
$7,152
$9,000
$9,000
$435
$255
$800
$600
$29,553
$16,332
$35,000
$35,000
$12,243
$7,049
$8,000
$10,000
$7,690
$8,686
$14,000
$14,000
$13,572
$4,389
$14,000
$12,000
$6,469
$3,122
$45,000
$45,000
61
WATER OPERATIONS
5210447-430550
EXPENSE DETAIL
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
Maintenance & Operations Continued:
510
Property & Liability Ins.
$23,144
$22,452
$15,468
$30,000
512
Uninsured Loss -Deductible & Goodwill Expendil
$145
$8,354
$10,000
$10,000
521
Central Garage Transfer
$14,248
$18,130
$23,855
$23,750
522
Administrative Transfer
$104,561
$98,426
$103,473
$114,222
528
Information Tech. Transfer
$22,864
$33,500
$36,000
$36,000
532
Office Rent/Lease Pymnt (Silverbrook Well)
$9,145
$7,076
$9,500
$9,500
Subtotal
$589,071
$536,041
$769,096
$1,074,572
490200
610/620
Principal, Interest, Fiscal Fees
$432,600
$254,630
$251,986
$433,377
Capital Outlay - Operating funds (rates):
921
Sand/Cold Mix Storage Shed
$0
$0
$25,771
$0
922
USFS Bldg & Property Acquisition/Repair
$0
$0
$32,978
$0
935
Sheepherders Tank Mixer
$10,509
$0
$0
$0
936
Noffsinger Spring Generator
$0
$0
$90,000
$0
937
Sheepherder Backup Power
$10,694
$179
$0
$0
938
Old School Well Frequency Drives
$0
$0
$0
$45,000
940
Machinery & Equipment
$0
$0
$0
$32,400
947
US 93 N. Utility Relocate
$15,709
$2,175
$0
$0
950
4th Ave EN Wtr Main Replc
$651,990
$0
$0
$0
951
SCADA Upgrades
$5,283
$10,307
$15,000
$15,000
953
Shop Complex Pavemnt Restoration- Carry & Ne
$0
$0
$30,552
$38,200
958
2nd Ave. E. Main
$0
$171,829
$45,147
$0
959
Parks Metering Phase 11
$0
$0
$30,000
$30,000
962
9th Ave West Water Main Replacement
$0
$0
$0
$625,000
963
8th Street West Water Main Replacement
$0
$0
$0
$416,000
967
2nd Ave WN Main -MT to WA
$190,409
$26,688
$0
$0
968
Depot Well Revitalization
$5,322
$0
$0
$0
970
Old School Well Sand Separator
$0
$15,392
$0
$0
971
Westview Well VFD Upgrade
$0
$30,369
$0
$0
Subtotal
$889,916
$256,939
$269,448
$1,201,600
G'i
WATER OPERATIONS
5210-447-430550
EXPENSE DETAIL
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
Capital Outlay -Bonded:
969
4th Ave E. Main Replc (Carryover & New A
$0
$0
$2,435,627
$1,923,555
430555
Capital Outlay -Impact Fee Funds (010120):
941
Meters
$16,577
$42,223
$45,600
$45,600
930
Contract Main Upsize (Impact fee Acct)
$0
$9,779
$150,000
$200,000
953
Develop Wtr Supply Section 36 Well-CarryoN
$0
$0
$639,746
$961,746
Subtotal
$16,577
$52,002
$835,346
$1,207,346
430550
Capital Outlay -Meter Funds (010125):
948
Meters -Replacement $ subtotal
$6,760
$42,423
$110,000
$110,000
Subtotal
$6,760
$42,423
$110,000
$110,000
510400-83
1 Depreciation Expense
$840,000
$840,000
$840,000
$840,000
Total Water Facilities
$3,573,586
$2,844,689
$6,458,024
$7,748,009
430560
Water Billing:
Personal Services: FTE's
2
2.5
2.5
2.5
110
Salaries & Wages
$85,114
$98,092
$108,823
$111,417
153
Health Insurance
$15,817
$27,754
$36,839
$31,823
155
PERD
$6,330
$7,372
$8,225
$8,527
Subtotal
$107,261
$133,218
$153,887
$151,767
Maintenance & Operations:
210
Office Supplies/Computers
$1,839
$6,112
$2,500
$2,500
353
Auditing
$2,020
$2,000
$2,000
$2,000
354
Billing Costs/Grizzly Sec. & postage
$0
$0
$3,000
$45,000
355
Billing Costs/bank & cc fees, Centuryl-ink
$29.813
$49,003
$70,000
$22,000
356
Billing costs/printing
$0
$0
$0
$3,000
373
Dues & Training
$485
$2,246
$2,500
$2,500
522
Administrative Transfer
$7,511
$7,731
$7,950
$11,451
528
Information Tech. Transfer
$22,864
$33,500
$33,000
$33,000
532
Office Rent
$7,838
$6,422
$6,422
$6,422
Subtotal
$72,370
$107,014
$127,372
$127,873
Total Billing
$179,631
$240,232
$281,259
$279.640
Grand Total Water Fund
$3,753,217
$3,084,921
$6,739.283
$8,027,649
7
WATER OPERATIONS
FUND: 5210-447-430550/560
FY 2018 BUDGET HIGHLIGHTS
Line Item Detail: Water Fund
210 Office Supplies/Equip/Computers/ GIS - $14,000
Increase needed to meet the computer replacement schedule, annual software needs, and includes funds to upgrade cabling, switches,
and fiber for the network at the City shops.
349 Lab Services & Sampling Supplies - $16,000 (reduced $6,000)
In FYI 7, the line item was increased to purchase nine sampling stations for bac-T and chlorine residual testing. The sampling
stations have been purchased so the line item has been reduced for the FYI budget.
354 Contract Services - $55,000 (reduced $10,000)
In FY17, the line item was increased $10,000 to complete a water storage tank inspection and cleaning. The inspection and cleaning
have been completed and the line item has been reduced by $10,000 for FY18 budget. This line item also covers the cost of annual
contracts, i.e., U-dig fees, generator testing and maintenance, coveralls, and estimated electrical and system repairs.
356 Consultants - $325,000
$300,000 Facility Plan Update
$25,000 - Water Rights Acquisition and Water Modeling
Capital Outlay: Operating Funds (Rates)
938 Old School Well Frequency Drives - $45,000
This project upgrades Old School Well motor starters to variable frequency drives (VFD's). VFD's provide adjustment for motor
speed control when operating submersible pumps. Controlling motor starting and stopping speeds minimizes water hammer while
lowering operational speeds to match water system demands (W-EX-I82). I�
940 Machinery & Equipment - $32,400
$25,000 - All Wheel Drive Meter Reader Vehicle. Scheduled replacement of 2005 Colorado pickup with 49,500 miles. This vehicle will be
replaced with a an all wheel drive to better meet the needs of meter reading..
$7,400 Robotic Total Station - Costs shared btwn Water, Public Works, Streets, Storm, Sewer and Water. Total Cost $32,400
r s44�
951 SCADA System Upgrade/Improvements - $15,000 y
The SCADA system utilizes complex software to operate, control, and monitor water system facilities. This continued allocation
ensures funding for all unforeseen upgrades and maintenance to the SCADA system and supporting equipment (W-EX-155).
953 Shop Complex Pavement Restoration - Carryover $30,552, New Appropriation $7,648
The project involves replacement of the degraded asphalt surface inside the fenced area of the City Shop Complex and the
installation of a new storm water quality treatment device. The asphalt at the City Shop Complex is deteriorated beyond simple
patch work and necessitates replacement. The asphalt replacement triggers storm water treatment requirements stipulated by the
MS4 permit and promotes good stewardship for clean water discharges to Ashley Creek. Cost shared between Water, Sewer, Storm,
Streets, & Solid Waste - Total Project Cost $191,000
8
WATER OPERATIONS
FUND: 5210-447-430550/560
FY 2018 BUDGET HIGHLIGHTS - con't.
Line Item Detail: continued
Capital Outlay: Operating Funds (Rates) Cont.
959 Parks Metering - Phase II - Carryover $20,000, New Appropriation $10,000
Installation of water meters, meter pits, and backflow prevention in the City's parks. Metering City parks irrigation will allow
for analysis of production and demand of water production system. The data will enhance our cost of service analysis and
the need for implementation of new water production wells. The project will be completed over two phases. (W-EX-176).
962 9th Avenue West Water Main Replacement - $625,000
This project involves replacement of approximately 1,600' of 1920's era 6" cast iron water main with 8" PVC. The project scope
begins at the intersection of 9th Ave. W. and 6th St. and continues south on 9th Ave. W. to the intersection at 8th St. The new main
will then T and loop together 8th Ave. W. and 10th Ave. W. The existing main has ruptured at 5 different locations within the last
24 months (W-EX-172).
963 8th Street West Water Main Replacement - $416,000
This project replaces approximately 860' of 6" cast iron water main with 8" PVC. The existing water main was installed in the
1920's and has experienced multiple breaks due to aging pipes (W-EX-178).
Capital Outlay: BONDED PROJECT
969 4th Avenue East Main Replacement - Carryover $1,826,720 and New Appropriation $96,835
This bonded project constitutes replacement of 14 blocks of water main from Center St to 14ib St E. The existing 8"/6" cast iron
water main was installed between 1925 and 1930, and is at the end of its design service life. The 85 plus year old pipe is corroding, creating
multiple main breaks throughout this section of pipe in the past several years. The water project will be coordinated with the street and
storm CIPs for road and drainage improvements (W-EX-21).
Capital Outlay - Impact Fee funds (10120)
930 Contract Main Upsize - $200,000
$200,000 - Funds required for small city requested upsizing of private development infrastructure. Increase due to potential new
development projects in North and South Kalispell (W-EX-1 19).
941 Meters - $45,600
New Services (W-EX-123)
953 Construct Grossweiler Well -Carryover $639,746; New Appropriation $322,000
As growth and water demand increase, new wells and mains are required to meet the firm and peak demands of the City. The development
of Grossweiler well, would be sufficient to meet the projected growth demand and Public Water Supply requirements stipulated by
MDEQ. The Grossweiler well is located adjacent to the DNRC/DEQ/91 1 Center complex on Stillwater Road. This project is funded
100% with impact fees (W-EX-147).
Capital Outlay - Meter funds (010125)
948 Meters - $110,000
Meter replacement (W-EX-124)
E
SEWER DEPARTMENT
ACCOUNT # 5310
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
Maintain and operate the wastewater collection and treatment facility to have a minimum impact on the
environment and enhance the quality of life for the community.
WWTP DEPARTMENT PERSONNEL: (8.55 FTE)
.20 Public Works Director 1 WWTP Manager
.10 City Engineer 1 Assistant WWTP Manager
.15 Budget Resource Manager 4 WWTP Operators
.10 Administrative Coordinator 2 WWTP Chemists
SEWER DEPARTMENT PERSONNEL: (6.55 FTE & 1 Unfunded FTE)
.15 Public Works Director .25 Engineering Tech/GIS/IT Support
.15 City Engineer 2.5 Sewer Maintenance Technician
.15 Budget Resource Manager 1 Vacant/Unfunded Swr Maint. Technician
.25 Construction Manager
.20 Administrative Coordinator
.20 Engineer H
.20 Administrative Assistant
.05 Road and Fleet Superintendent
.25 Accounts Payable Clerk
.50 Storm/Sewer Maintenance Supervisor
.05 Assessment Coordinator
.50 Meter Reader
.75 Utility Billing Clerk
.25 Finance Director
.15 City Accountant
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
WWTP
1. To protect the health of the community by discharging wastewater that meets state and federal regulations.
2. Economically maintain facilities to ensure maximum operational functions and equipment longevity.
3. Maximize secondary use of treatment biosolids.
SEWER COLLECTION
1. To ensure conveyance of wastewater in the community to the WWTP
2. Economically maintain facilities for maximum operational functions and equipment longevity.
3. Perform preventative maintenance on sewer conveyance and facilities to ensure optimum system operations.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES
The wastewater budget provides for routine maintenance and replacement of equipment and piping
within the collection system and wastewater treatment plant (WWTP). This year's budget continues the
collection system improvements necessary to improve conveyance, lift station communication, collection
system reliability, and new equipment to perform cost saving in-house pipe repairs. The WWTP allows for
the execution of building maintenance projects, inspections and replacement or repair projects for the
secondary digesters, permit compliance for Temperature TMDL and WQ Standards, and alternative review
for future bio-solids disposal.
SEWER- SANITARY OPERATIONS, BILLING, WASTEWATER TREATMENT
FUND: 5310
PROJECTED REVENUE AND FUND SUMMARY
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY15/16
FY17/18
BEGINNING CASH
10100
Operating
$2,102,614
$3,101,221
$3,101,221
$3,394,151
10123
SANITARY Sewer Impact Fee Inv. Account
$1,646,778
$1,867,844
$1,867,844
$2,373,026
10124
WWTP Impact Fee Inv. Account
$463,469
$471,378
$471,378
$607,037
10125
WWTPEquipment Repl/Evergreen
$1,221,608
$1,448,800
$1,448,800
$1,548,100
1013x
Bond Reserves/ Operating reserve
$1,299,313
$1,299,313
$1,299,313
$1,156,731
REVENUES
343310
SEWERSERVICE-billed (10100)
343360
Misc. ; (10100)
343330
Impact Fee/Hookup-Sanitary (10123)
343330
Admin Impact Fees Sanitary (10100)
343335
Impact Fee/Hookup-WWTP (10124)
343335
Admin Impact Fees WWTP (10100)
Sanitary Bonded Debt - Westside Interceptor
371010
Interest -operations (10100)
Interest-WWTP/Evergreen (10125)
Interest-WWTP Impact Fee Acct. (10124)
Interest -Sanitary Impact Fee Invest. Acct. (10123)
Total Revenue
Total Available
EXPENSES
EXPENSES FROM RATES
Capital Outlay City/Evergreen Funds (10125)
Capital Outlay / Bonded Debt- Westside Interceptor
Capital Outlay - from Sanitary Impact Fee funds (10123):
Debt Service From Sanitary Impact fees (10123):
Debt Service From Treatment Impact fees (10124):
Depreciation (non cash expense)/Rent FYI
Total Expenses
Add depreciation/other non cash exp to cash
Add cash distribution to Evergreen/City 10125 from 10100
ENDING CASH
10100 Operating
10123 SANITARY Impact Fee Inv. Account
10124 WWTP Impact Fee Inv. Account
10125 WWTP Equipment Replacement/Evergreen
1013x Bond Reserves (restricted funds)
$6,733,782 $8,188,556 $8,188,556 $9,079,045
$4,642,075
$4,400,000
$4,450,000
$4,425,000
$20,308
$15,000
$5,000
$10,000
$695,702
$209,000
$703,000
$513,000
$36,616
$11,000
$37,000
$27,000
$370,362
$285,000
$494,000
$304,000
$19,493
$15,000
$26,000
$16,000
$0
$0
$0
$7,873,808
$28,000
$30,000
$51,000
$51,000
$10,500
$7,500
$15,500
$15,500
$4,388
$2,500
$8,500
$8,500
$14,000
$10,000
$25,000
$25,000
$5,841,444
$4,985,000
$5,815,000
$13,268,808
$12,575,226
$13,173,556
$14,003,556
$22,347,853
$3,747,885
$4,759,515
$4,418,652
$5,069,394
$209,810
$1,452,678
$366,200
$1,577,000
$0
$0
$0
$7,086,427
$535,477
$1,168,232
$269,659
$1,573,000
$95,000
$95,000
$95,000
$95,000
$225,000
$225,000
$225,000
$225,000
$2,245,000
$2,257,844
$2,257,844
$2,245,000
$7,058,172
$9,958,269
$7,632,355
$17,870,822
$2,245,000 $2,257,844 $2,257,844 $2,257,844
$426,502 $450,000 $450,000 $450,000
$3,101,221
$2,812,706
$3,394,151
$2,866,600
$1,867,844
$823,612
$2,373,026
$1,243,026
$471,378
$533,878
$607,037
$694,537
$1,448,800
$453,622
$1,548,100
$436,600
$1,299,313
$1,299,313
$1,156,731
$1,944,112
$8,188,556
$5,923,131
$9,079,045
$7,184,875
10
SEWER - WWTP - BILLING FUND SUMMARY
FUND: 5310-454-430620-630/455-430640
EXPENSE SUMMARY
Personal Services:
Sewer billing
Sanitary Sewer
WWTP & LAB
Subtotal
Maintenance & Operations:
Sewer Billing services
Sanitary Sewer
WWTP & Lab
Subtotal
Capital Outlay from rates:
Sanitary Sewer Operation
WWTP & Lab
Subtotal
Debt Service from rates:
Sanitary Sewer
WWTP
Subtotal
City/Evergreen Replacement funded from rates:
Total
Capital Outlay - Other funds:
WWTP Bonded Debt
WWTP (10125) City/Evergreen account
Sanitary Bonded Debt
Capital Outlay -from Impact Fee funds: Sanitary Sewer(101
Debt Service -from Impact Fees
SanitarySewer (10123)
WWTP (10124)
Depreciation (non -cash item) Sanitary
Depreciation (non -cash item) WWTP
Total
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
$87,913
$309,008
$611,199
$113,518
$324,710
$649,989
$128,760
$341,569
$732,667
$126,634
$343,134
$732,116
$1,008,120
$1,088,217
$1,202,998
$1,201,885
$72,476
$106,606
$123,477
$126,938
$352,051
$307,937
$372,304
$595,907
$742,073
$781,324
$933,684
$1,099,144
$1,166,600
$1,195,867
$1,429,465
$1,821,989
$312,534
$176,196
$788,195
$625,600
$72,288
$0
$40,000
$107,000
$384,822
$176,196
$828,195
$732,600
$1,889
$1,134
$1,646
$1,861
$866,265
$859,967
$860,055
$861,059
$868,154
$861,101
$861,701
$862,920
$411,599
$426,502
$450,000
$450,000
$3,839,295
$3,747,885
$4,772,359
$5,069,394
$7,823
$0
$0
$0
$729,364
$209,810
$1,452,678
$1,577,000
$0
$0
$0
$7,086,427
$664,162
$535,477
$1,168,232
$1,573,000
$95,000
$95,000
$95,000
$95,000
$225,000
$225,000
$225,000
$225,000
$820,000
$820,000
$820,000
$820,000
$1,425,000
$1,425,000
$1,425,000
$1,425,000
$7,805,645
$7,058,172
$9,958,269
$17,870,822
11
SEWER - OPERATIONS
FUND: 5310454-430630
EXPENDITURE DETAIL
Personal Services: FTE's
110 Salaries & Wages
121 Overtime
153 Health Insurance
155 Retirement - PERD
Subtotal
Maintenance & Operations:
210 Office Supplies/Equip/ Computer Supplies/GIS
218 Equipment (Non Capital)/Safety Equip & Supplies
229 Other Supplies/Janitorial/Consumable Tools
231 Gas & Oil
312 Postage, Printing & Advertising
341 Electricity
344 Natural Gas
345 Telephone & Comm., Alarms
353 Auditing
354 Contract Services
356 Consultants - Facility Plan/Rate Analysis
362 Equipment Maintenance/Buildings & Radios
373 Dues & Training, Licenses
388 Medical Services
410 Construction Materials
425 Materials - Pumps/Lift Stations
510 Property & Liability Ins
512 $10,000 Uninsured Loss/$15,000 Goodwill Expenditures
521 Central Garage Transfer
522 Administrative Transfer
528 Information Tech. Transfer
532 Office Rent
535 Usage Charge for 100,000 Gallons -Trumble Creek
S ubtotal
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
5.55
5.55
5.55
5.55
$239,427
$245,205
$251,377
$252,466
$1,068
$587
$5,500
$5,500
$51,223
$58,803
$66,327
$66,485
$17,290
$20,115
$18,365
$18,683
$309,008
$324,710
$341,569
$343,134
$8,290
$6,571
$9,200
$10,200
$6,841
$8,375
$8,350
$8,350
$2,084
$2,308
$2,000
$2,300
$10,831
$7,183
$13,500
$12,000
$50
$489
$400
$500
$49,299
$49,198
$54,500
$54,500
$13,942
$14,010
$16,500
$16,500
$20,793
$22,536
$23,000
$24,000
$3,000
$3,500
$3,000
$3,000
$7,210
$6,873
$24,000
$24,000
$0
$7,500
$8,000
$208,000
$4,613
$2,042
$5,000
$7,000
$1,301
$3,739
$5,500
$5,500
$308
$547
$500
$500
$6,506
$18,458
$9,000
$10,000
$22,186
$9,322
$50,000
$50,000
$58,359
$50,032
$15,791
$36,500
$18,308
$2,438
$25,000
$25,000
$7,287
$7,911
$9,180
$8,575
$59,205
$61,733
$64,461
$64,060
$11,432
$16,750
$19,000
$19,000
$7,838
$6,422
$6,422
$6,422
$32,368
$0
$0
$0
$352,051
$307,937
$372,304
$595,907
12
SEWER - OPERATIONS &Billing
FUND: 5310-454-430630
EXPENDITURE DETAIL
Capital Outlay: from Rates (10100)
920 Install Lift Station Enclosure
921 Sand/Cold Mix Storage Shed
922 USFS Bldg & Property Acquisition/Repair
940 Machinery & Equipment
947 Hwy 93 N Bypass Utility Relocate
950 Back Up Generator for L.S. 11
951 lst Alley EN Pipe Upsize (34% rate 66% impact fees)
952 Peterson School Alley Replacement
953 Shop Complex Pavement Restoration Carryover
954 Grandview L.S. Relocation & Upsize (50% rate 50% impact fee)
956 Lift Station Communication Upgrade
959 2nd Alley E Replacement
960 Manhole Rehabilitation /Sewer Main Repairs
961 2nd Alley WN -Mont to Calf (66% rates 34% impact fee)
962 Sewer Main Slip Lining
Total Capital Outlay
430635 Capital Outlay -Impact Fee funds (10123)
951 1st Alley EN Pipe Upsize (34% rate 66% impact fees)
954 Grandview L.S. Relocation & Upsize (50% rate 50% impact fee)
955 Main & Lift Station Upsize
957 West Side Interceptor Phase I - Carryover & New Appr.
961 2nd Alley WN -Mont to Calf (66% rates 34% impact fee)
Total Capital from Impact Fee Funds
Capital Outlay: Bonded
957 West Side Interceptor Phase I
Debt Service
490204-6xx Debt Service -Principal, Interest, Fiscal Agent Fees
510400-831 Depreciation Expense
Total Sanitary Sewer Operating Budget
ACTUAL
FY14/15
ACTUAL
FY15/16
BUDGET
FY16/17
proposed
BUDGET
FY17/18
$10,688
$3,309
$0
$0
$0
$0
$25,771
$0
$0
$0
$32,978
$0
$0
$0
$0
$92,400
$1,997
$0
$0
$0
$5,765
$0
$0
$0
$87,192
$0
$20,528
$0
$0
$0
$284,000
$0
$0
$0
$30,552
$38,200
$0
$0
$0
$230,000
$16,315
$15,911
$20,000
$20,000
$177,694
$6,253
$0
$0
$12,883
$9,740
$50,000
$50,000
$0
$140,983
$324,366
$0
$0
$0
$0
$195,000
$312,534
$176,196
$788,195
$625,600
$173,965
$0
$34,035
$0
$0
$0
$0
$230,000
$21,777
$0
$100,000
$200,000
$468,420
$462,861
$867,087
$1,143,000
$0
$72,616
$167,110
$0
$664,162
$535,477
$1,168,232
$1,573,000
$0 $0 $0 $7,086,427
$96,889 $96,134 $96,646 $96,861
$820,000 $820,000 $820,000 $820,000
$2,554,644 $2,260,454 $3,586,946 $11,140,929
13
SEWER - OPERATIONS & Billing
FUND: 5310454430630
EXPENDITURE DETAIL
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
Personal Services: FTE's
1.5
2.0
2.0
2.0
430620
Sewer Billing
110
Salaries & Wages
$70,175
$83,974
$91,956
$94,168
153
Health Insurance
$12,524
$23,247
$29,868
$25,275
155
Retirement - PERD
$5,214
$6,297
$6,936
$7,190
Subtotal
$87,913
$113,518
$128,760
$126,634
Materials and Services:
215
Office Supplies/Computers
$1,842
$6,112
$2,500
$2,500
353
Auditing
$2,920
$2,000
$2,000
$2,000
354
Billing Costs/Grizzly Sec. & Postage
$0
$0
$0
$45,000
355
Billing Costs/bank & cc fees, Centuryl-ink
$29,850
$49,593
$70,000
$22,000
356
Billing Costs/Printing
$0
$0
$0
$3,000
373
Dues & Training
$485
$2,122
$2,500
$2,500
522
Administrative Transfer
$6,677
$6,857
$7,055
$10,516
528
Information Tech. Transfer
$22,864
$33,500
$33,000
$33,000
532
Office Rent
$7,838
$6,422
$6,422
$6,422
Subtotal
$72,476
$106,606
$123,477
$126,938
Total Sanitary Sewer Billing Budget
$160,389
$220,124
$252,237
$253,572
14
SEWER - OPERATIONS
FUND: 5310-454-430630
FY 2018 BUDGET HIGHLIGHTS
Line Item Detail: SANITARY SEWER
354 Contract Services-$24,000: Cost of annual contracts; U-dig fees, generator testing/maintenance, coveralls, estimated system repairs.
356 Consultants - $208,000
$8,000 Modeling and reviews
$200,000 Facility Plan/Rate Analysis: Update will provide analysis to ensure planning and fund is in place to met growth
and regulatory compliance of the sewer collection system.
362 Equipment MaintenanceBuildings & Radios - $7,000
Increased $2,000 to repair section of security fence at shop complex. Cost shared with Solid Waste, Water, Street, Parks -Total Cost $10,000
373 Dues & Training - $5,500
Proposed technical trainings include, FVCC electrical courses, methods and techniques for grout application in manholes, and sewer
camera transporter fundamentals and rebuild course.
425 Materials - Pumps/Lift Stations - $50,000
The City maintains 40 sewer lift stations which contain 80 pumps and motors, numerous drives, check valves and controls. Many of our
pumps have reached the end of their service life cycle. In addition to routine maintenance, repairs were mostly associated with pump
and motor failures, or level transmission and control malfunctions. This budget accommodates 5-6 major pump replacements a year.
Capital Outlay: from Rates (10100)
940 Machinery & Equipment - $92,400
$65,000 Excavator Costs shared w/storm - Total Cost $130,000
$20,000 3/4 Ton Pickup w/Plow and Pipe Rack Scheduled replacement of 2000 Dodge Dakota with 87,000 miles.
Costs shared w/storm - Total Cost $40,000
$7,400 Robotic Total Station - Costs shared btwn Sewer, Streets, Storm, Public Works, and Water. Total Cost $37,000 7i
953 Shop Complex Pavement Restoration - Carryover $30,552, New Appropriation $7,648
The project involves replacement of the degraded asphalt surface inside the fenced area of the City Shop Complex and the
installation of a new storm water quality treatment device. The asphalt at the City Shop Complex is deteriorated beyond simple
patch work and necessitates replacement. The asphalt replacement triggers storm water treatment requirements stipulated by the
MS4 permit and promotes good stewardship for clean water discharges to Ashley Creek. Cost shared between/Water, Sewer, Storm,
Streets, & Solid Waste - Total Project Cost $191,000
956 Lift Station Communication Upgrade - $20,000
This multi -year project replaces up to five lift station landline based alarm systems with cell phone web based alarm and data collection.
Currently, operators are alerted of lift station failures through landline phones. The proposed Mission Communication System collects
necessary facility data that is published through a web based program reviewed daily by operators. 19 mission units are currently installed
and additional units will be purchased and phased into the operational system over the next 5 years (SEW-72).
15
SEWER - OPERATIONS
FUND: 5 310-454-430630
FY 2018 BUDGET HIGHLIGHTS
Line Item Detail: SANITARY SEWER
Capital Outlay: from Rates (10100) Cont.
960 Manhole & Sewer Main Rehabilitation & Replacement - $50,000
This project would allow for the reconstruction or replacement of sanitary sewer manholes and mains that have deteriorated and are approaching
a potential failure. The sewer crews review and record the function of manholes and mains. During this review, crews prioritize the potential
projects according to the severity of the deterioration. This project also includes allocation to purchase a sectional point repair system to slip
line short sections of failing sewer mains. This system utilizes trenchless technology to reline collapsed sections of sewer main under 7 feet
in length. The proposed system will reduce contractor costs by performing small repairs in-house with no subsurface excavation (SEW-33).
962 Sewer Main Slip Lining Projects - $195,000
This project involves re -lining failing sewer mains in 5th Alley East from 7th St. to 10th St., 3rd Alley West from I Oth St. to l lth St.,
I Ith St. W. from 2nd Alley to 3rd Alley, and 6th Alley WN from Wyoming to Colorado (SEW-19, SEW-30, SEW-69).
Capital Outlay - $230,000 from Rates (10100) and $230,000 from Impact Fee Funds (10123)
954 $460,000 - Grandview Lift Station Relocation and Upsize -
This project involves relocation, rebuild, and upsizing of the Grandview Lift Station. The relocation of the station will allow for
improved layout and an additional pump and motor to ensure station redundancies. Currently this station handles all conveyance
flows from the northern portion of the City with no redundant pump availability. The layout is not conducive to efficient
operations due to an extremely deep configuration, which does not promote an effective redesign at the current location
(SEW-74 - 50% Rate & 50% Growth).
Capital Outlay - Impact Fee Funds (10123)
955 Main & Lift Station Upsize -Carryover 100,000 & New Appropriation $100,000
$200,000 - Misc. sewer contract main upsize, facility enlargements, or regional lift station. Increased for potential new
development projects in North and South Kalispell (SEW-52).
Capital Outlay - from Bond and Impact Fee Funds (10123)
Impact Fee Funds -Carryover $750,000 & New Appropriation $393,000
Bonded Debt - $7,086,427
957 West Side Interceptor Phase 1
This project is for the design engineering and construction to install approximately 20,000 lineal feet of sanitary gravity sewer main,
a rail road crossing, a highway crossing and other related items. This is the proposed first phase of the West Side Interceptor, extending new
main from a connection at IOth Street West and 5th Ave West, west and then north across Three Mile Drive to an area south of Section 35.
The design for the project will include growth forecasts; sanitary sewer modeling; topographic, property, and utility surveys; development
and negotiations for easements and land acquisition; development of project design plans and specifications; and bidding and negotiation
services (SEW-55).
WASTEWATER TREATMENT PLANT
FUND: 5 310-455-430640
Personal Services:
110
Salaries & Wages
III
Seasonal Salaries
121
Overtime
153
Health Insurance
155
Retirement - PERD
Subtotal
EXPENSE DETAIL
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
FTE's 5.55
6.55
6.55
6.55
$346,238
$403,296
$448,865
$448,827
$687
$2,024
$5,000
$5,000
$21,115
$22,961
$22,500
$22,500
$59,423
$74,318
$88,992
$89,216
$26,608
$31,233
$32,463
$32,959
$454,071
$533,832
$597,820
$598,502
Maintenance & Operations:
210 Office Supplies/Equip/Computers
218 Safety Equipment & Supply
225 Alum
226 Chemicals
229 Other Supplies/Janitorial/Consumable Tools/Equip Rental
231 Gas & Oil
312 Postage & Shipping
336 Licenses and Fees
341 Electricity
342 Water
344 Natural Gas
345 Telephone & Alarms
353 Auditing
354 Contract Services -Glacier Gold
355 Other Contract Services
356 Consult-Elec Eng/Permit Asst /Optimization & Bio Solid Studies
358 Consultant - TMDL & Facility Plan/Rate Analysis
360 Maintenance Service -Mist.
366 Building Maintenance
373 Dues, Training & Training Materials
388 Medical Services
510 Property & Liability Insurance
521 Central Garage Transfer
522 Administrative Transfer
528 Information Tech. Transfer
Subtotal
$6,413
$7,603
$10,000
$10,000
$1,362
$839
$2,700
$2,700
$11,324
$11,784
$20,000
$20,000
$15,964
$17,739
$19,000
$45,000
$3,570
$4,259
$7,000
$7,000
$11,807
$8,289
$18,500
$16,000
$259
$197
$350
$350
$6,457
$7,193
$10,000
$10,000
$169,944
$166,497
$178,500
$180,000
$7,549
$6,330
$7,500
$7,500
$47,458
$39,931
$65,000
$60,000
$5,219
$6,171
$5,500
$6,500
$4,000
$2,750
$4,000
$4,000
$123,822
$112,116
$124,000
$124,000
$29,678
$29,473
$30,000
$30,000
$21,575
$57,999
$100,000
$100,000
$6,687
$1,366
$15,000
$125,000
$19,624
$15,371
$30,000
$30,000
$24,590
$48,905
$36,000
$50,000
$3,841
$5,550
$7,500
$7,500
$220
$402
$500
$500
$37,695
$40,699
$34,985
$39,233
$17,519
$12,822
$13,212
$13,842
$116,638
$104,138
$112,237
$122,819
$17,148
$25,125
$27,500
$27,500
$710,363
$733,548
5878,984
$1,039,444
17
WASTEWATER TREATMENT PLANT
FUND: 5 310-45 5 -43 0640
EXPENSE DETAIL
430640 Capital Outlay: Operating Funds
920 Roof & Lighting FYI 5; T-Was Roof Replc FYI
921 Evergreen Sewer Sampling Equipment & Bid
940 Coat Basin FYI 5, Boiler/Heat Exchange Overhaul
Subtotal.
430644 Capital Outlay: Bonded
935 Construction Digester Lid
430645 WWTP Replacement Funds:Evg (10125)
362 Equipment Maintenance
920 R.A.S Bid & Storage Warehouse Roof Replcmnt
933 Solid Dewatering Carryover
934 Secondary Digester Lid FY16 Inspection;FY17 Design
936 Digested Sludge Line Replacement
937 Sand Filter Maintenance & Replacement Carry
940 Machinery & Equipment
Subtotal
4902xx-6x Debt Service
831 Replacement Reserve -Evergreen
Depreciation Expense (non cash)
Subtotal WWTP
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
$55,783
$0
$0
$32,000
$0
$0
$40,000
$0
$16,505
$0
$0
$75,000
$72,288
$0
$40,000
$107,000
$7,823
$0
$0
$0
$58,454
$74,328
$100,000
$100,000
$0
$0
$40,000
$0
$508,383
$82,426
$100,000
$99,000
$0
$0
$531,500
$900,000
$0
$1,322
$298,678
$0
$0
$0
$200,000
$200,000
$162,527
$51,734
$182,500
$278,000
$729,364
$209,810
$1,452,678
$1,577,000
$1,091,265
$1,084,967
$1,085,055
$1,086,059
$411,599
$1,425,000
$426,502
$1,425,000
$450,000
$1,425,000
$450,000
$1,425,000
$4,901,773
$4,413,659
$5,929,537
$6,283,005
430646
Laboratory Operations - Personal Services:
FTE's 2.0
2.0
2.0
2.0
110
Salaries & Wages
$121,616
$92,285
$106,284
$108,136
153
Health Insurance
$26,744
$17,375
$20,932
$17,614
155
Retirement - PERD
$8,769
$6,497
$7,630
$7,864
Subtotal
$157,129
$116,157
$134,847
$133,614
Maintenance & Operations:
210 Office Supplies/Computers/other Supplies/Shipping
218 Equipment
222 Lab Supplies
349 Lab services /Permit & Pretreatment Testing
362 Equipment Maintenance
373 Dues & Training, Licenses
Subtotal
Subtotal Laboratory
Total Treatment Plant
$1.724
$2,115
$4,500
$4,500
$1,769
$688
$2,500
$2,500
$8,058
$14,346
$9,500
$14,500
$16,382
$24,429
$29,000
$29,000
$2,141
$4,480
$5,500
$5,500
$1,636
$1,718
$3,700
$3,700
$31,710
$47,776
$54,700
$59,700
$188,839
$163,933
$189,547
$193,314
$5,090,612
$4,577,592
$6,119,085
$6,476,319
WASTEWATER TREATMENT PLANT
FUND: 5310-45 5-430640
FY 2018 BUDGET HIGHLIGHTS
Line Item Detail - Wastewater Treatment Plant
226 Chemicals - $45,000
The increase is needed for additional polymer usage. Smooth and consistent solids balance in plant operations is achieved by sustained
dewatering operation. Changing dewatering operation from 6 hrs. per day/5 days per week to 12 hrs. per day/7 days per week has resulted
in additional polymer usage.
344 Natural Gas - $60,000
Reduced $5,000. Additional funds were allocated until we could see the impact new equipment had on the operations of the plant.
355 Other Contract Services - $30,000
Rag /grit and landfill biosolids disposal fees and other contract services.
356 Consultant - Electrical Engineer, Permit Compliance & Bin Solids Study - $100,000
$20,000 Electrical Engineer - Continue to update the 1992 antiquated computer control programming for operations of the modernized
equipment in the current plant. Ongoing trouble shooting when failures occur in communications and the computer control program.
$50,000 - Permit Compliance: Optimization Study &Temperature Monitoring/Evaluation -
The future implementation of numeric water quality standards and Flathead Lake TMDL by MDEQ will
limit the amount of nutrients discharged from the WWTP. Kalispell is unable to meet the required nutrient
limits, and was issued a general nutrient standard variance as outlined in SB 367. The new permit requires dischargers receiving a variance
to perform an optimizing study. The optimization study requires evaluation of the current facility operation to optimize nutrient reduction
with existing infrastructure and analyzes cost-effective methods of reducing nutrient loading, including but not limited to nutrient
trading without substantial investment in new infrastructure. The analysis is to include cost-effective methods of reducing nutrient loading
without substantial investment in new infrastructure, there should not be structural changes, and there should not be an increase in rates.
MDEQ's expectation is the study be performed by a third party professional engineer specializing in wastewater nutrient removal
processes, and includes modeling of alternative plant configuration and operation scenarios to determine if operational modification
could be made to achieve better nutrient removal performance. The study must also explore the feasibly of nutrient wading within the
watershed. Temperature Monitoring: The city of Kalispell has been issued a new waste water discharge permit from
MT. D.E.Q. in Aug. 2015. The permit mandates the development of a temperature and flow monitoring
plan for instream and effluent discharge. The monitoring plan has been submitted, approved, and implementation of the plan
will begin on July 1, 2016. This new mandate is in response to the state adopted Temperature TMDL for Ashley Creek.
$30,000 - Bin Solids Disposal Study - As the City approaches the capacity of the Glacier Gold Composting facility of 600 dry/tons per
year we need to explore alternative means of sludge disposal. These funds would be used to research alternative disposal options.
358 Consultants -Total Maximum Daily Load (TMDL) / Permit - $25,000 and Facility Plan Update - $100,000
The State of Montana is under Federal Court order to develop a TMDL for pollutants flowing from the Flathead basin into Flathead lake.
TMDL restrictions will have some consequences for the City's historical ability to discharge waters to Flathead tributaries and its
community wastewater to Ashley creek. We have engaged an experienced consultant to provide assistance to the City for working with
MDEQ to develop a satisfactory TMDL. This budget item also includes funds for a WWTP Facility Plan Update and Rate Analysis.
The last Facility Plan Update for WWTP is 9 years old, an update is needed to review planning, alternatives to meet Kalispell's 20 year
nutrient variance for DEQ.
IVE
WASTEWATER TREATMENT PLANT
FUND: 5 310-45 5 -43 064 0
FY 2018 BUDGET HIGHLIGHTS
Line Item Detail - Wastewater Treatment Plant
366 Building Maintenance - $50,000
$30,000 - Lift Station Interior Building Painting . The Lift Station was part of the 1992 plant upgrade and to date the interior walls have
never been painted. The last 25 years have taken a toll on the walls as the paint is peeling and the piping is rusting.
$10,000 - Primary Digester Stairway. The access ladder to the primary digester roof is very difficult to climb while performing regular
maintenance creating a potential safety concern. The addition of a stairway would allow safe access.
$10,000 - Misc. building repairs and maintenance to multiple WWT buildings.
430640 Capital Outlay - Operating Funds
920 T-WAS Tank Roofing Replacement - $32,000
The T-Was Tank roofing finer was originally installed in 1992 and the roof liner is completely destroyed by U.V. and no longer
provides rain/weather protection to the shared electrical equipment in the digester basement.
940 Digester Sludge Heat Exchanger Overhaul and Main Boiler Replacement-$75,000
The heat exchanger is used to heat the primary digester sludge. It was originally installed in 1984 and is in need of repairs. The
last 32 years of pumping sludge has wom out the internal piping. This project is for the overhaul of internal piping. The main boiler internal
fire tubes are leaking due to the corrosive environment of the methane gas. The boiler is thirteen years old and replacement parts are obsolete.
430645 Capital Outlay - Replacement Funds
362 Equipment Maintenance - $100,000 -The W WT plant maintains along fist of equipment some of which includes 76 pumps, 210 valves,
air compressors, gas boilers, sand filters, air blowers, fans, motors etc. The original 1992 plant is reaching the expected life span of 25 years
and therefore increases in equipment replacement, rehabilitation, and maintenance is expected. Most of the smaller pump replacement
costs range in $12,000 - $15,000 range. The larger digester mixer pumps cost $50,000 and an air blower replacement costs would exceed
the $125,000 range.
933 Solids Dewatering Design & Construction - Carryover $99,000
The 2008 Facility Plan Update included $1.9 million to update the Solids Dewatering in Phase 3 of the AWWTP Expansion. The installation
of 1 new screw press is a portion of the suggested improvements to replace I of 2 belt filter press. The carryover would purchase a 3rd screw
for our current 2 screw dewatering equipment. After several years of operation we have been able to determine that extended operations of
the new screw press is more beneficial to plant solids management. The addition of a 3rd screw to our new screw press would allow for
smoother continuous operations resulting in higher percent solids removal (WWTP-1715).
934 Secondary Digester Lids Replacement - FY18 Carryover 500,000; New Appropriation $400,000
The Secondary Digester Lids were originally installed in 1992. The steel floating lids were protective coated in 1997 due to the corrosive
environment. The coatings were designed to last 10 + years, and the coating/metal are now showing signs of rusting. An inspection by
a qualified coating and structural expert was performed. Budget for this project includes design and coating of the TWAS and secondary
digesters as determined from the inspection analysis report (WWTP-1711).
20
WASTEWATER TREATMENT PLANT
FUND: 5 310-4 5 5 -4 3 0640
FY 2018 BUDGET HIGHLIGHTS
Line Item Detail - Wastewater Treatment Plant
430645 Capital Outlay - Replacement Funds Continued
937 Sand Filters Maintenance and Replacement - FY18 Carryover $200,000
This project involves replacement of eroded away and displaced sand, and the replacement and rehabilitation of the filter units in order
to improve functionality. After 24 years of service the sand filters are wom, cracked, and no longer operate at optimum
capacities. Engineering support will be required for rehabilitation which will be determined once the filters are
inspected (WWTP-1608).
940 Machinery & Equipment Replacement Fund - FY18 Carryover 178,000; New Appropriation $100,000
$33,000 Lift Pump Replacements 1k
$15,000 Digested Sludge Valve - 3 Way 4
$200,000 - Secondary Clarifier Covers - North & South to eliminate algae growth (WWTP-I607),
Carryover $100,000; New Appropriation $100,000
$30,000 - Primary Digester Inspection and cleaning
Laboratory Operations-
222 Lab Supplies - $14,500
Increased $5,000 to meet actual costs. The increased costs is due to additional testing and sampling requirements by DEQ.
We are also replacing older glassware and equipment.
349 Lab Services/Permit & Pretreatment Testing - $29,000
Pretreatment Program: The City of Kalispell was issued a wastewater discharge permit from the Department of Environmental
Quality in 2015. The permit mandates increased sampling parameters and analysis from the treatment facility influent and effluent
for the presence of toxic pollutants as a part of the pretreatment program.
21
STORM SEWER
ACCOUNT # 5349-453
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
The purpose of this department is to provide for a means of storm water conveyance to designated storm
water management areas and outfalls, thus reducing the localized and undesirable occurrence of storm water
ponding. Responsibilities also include implementation of the Storm Water Management Program to
minimize pollutant run off to waterbodies in accordance with State and Federal Regulations.
DEPARTMENT PERSONNEL: (6.20 FTE)
.10 Public Works Director
.25 Senior Civil Engineer (City Engineer)
.15 Budget Resource Manager
.25 Construction Manager
.10 Administrative Coordinator
.20 Project Manager (Engineer 11)
.05 Road and Fleet Superintendent
.20 Assessment Coordinator
.60 Assistant Civil Engineer (Engineer II)
.25 Engineering Tech/GIS/IT Support
.20 Administrative Assistant
.50 Storm/Sewer Maintenance Supervisor
2.5 Storm Maintenance
.25 Special Street Maintenance Operator
.20 General Laborer
.40 Utility Management Superintendent
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
1. To maintain and operate the storm water collection, detention, and treatment facilities for the conveyance
of storm water.
2. Implement requirements of the Municipal Separate Storm Sewer System Discharge Permit (MS4).
INTENDED OUTCOMES FROM BUDGET EXPENDITURES
The FYI budget for Storm Sewer recommends continuation of capital projects to improve conveyance of a
deteriorated system, improve water quality, and improve the function of a regional detention facility. The
budget also provides for several improvements for storm water conveyance systems within the community, at
the City's Shop Complex and supports the development/implementation of the MS4 Storm Water
Management Permit requirements.
STORM SEWER
FUND: 5 349-45 3-430246
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100
CASH: Operating
10120
Cash, Impact Fees
10122
Cash, Capital Reserve
10127
Cash, Emergency Reserve
10190
Cash, Designated for Equipment Replacement
10193
Cash, Designated Capital Projects
Total Cash
REVENUES
343370
Storm Assessments -billed (10100)
Assessments -designated for equipment (10190)
Assessments -designated for capital projects (10193)
Bonded Debt
334040
Petro Tank/Monitory Reimbursement (10100)
343035
Permit fees & other Charges for Service (10100)
362010
Litigation Settlement
363040
Penalty & Interest (10100)
371010
Interest (10100)
343033
Impact Fees (10120)
Impact Fee 5% Ad min (10100)
Total Revenue
Total Available
EXPENSES
EXPENSES FROM RATES (10100)
Capital Outlay -impact fee (10120)
Capital Equipment -replacement (10190)
Capital Outlay - Bonded Debt
Depreciation (non -cash expense)
Total Expenses
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
add back depreciation/other
ENDING CASH
10100
Cash, Operating
10120
Cash, Impact Fees
10122
Cash, Capital Reserve (target $140,000)
10127
Cash, Emergency Reserve (target $25,000)
10190
Cash, Designated Equipment Replacement
10193
Cash, Designated Capital Projects
$1,107,326
$1,448,231
$1,448,231
$1,217,046
$1,160,924
$1,337,939
$1,337,938
$1,580,439
$140,000
$140,000
$140,000
$140,000
$25,000
$25,000
$25,000
$25,000
$91,186
$131,186
$131,186
$171,186
$65,844
$115,844
$115,844
$0
$2,590,280
$3,198,199
$3,198,199
$3,133,670
$761,145
$760,000
$777,000
$780,000
$40,000
$40,000
$40,000
$40,000
$50,000
$50,000
$50,000
$50,000
$0
$382,000
$59,806
$227,536
$4,800
$2,500
$4,100
$2,500
$9,425
$1,000
$1,000
$1,000
$135,390
$0
$0
$0
$1,568
$1,000
$1,800
$1,200
$19,290
$18,000
$25,000
$18,000
$254,761
$142,500
$237,500
$237,500
$13,408
$7,500
$12,500
$12,500
$1,289,787
$1,404,500
$1,208,706
$1,370,236
$3,880,067
$4,602,699
$4,406,905
$4,503,906
$599,121
$1,472,303
$1,219,851
$1,621,007
$82,747
$130,000
$0
$230,000
$0
$43,000
$0
$135,400
$0
$382,000
$59,806
$208,478
$285,000
$285,000
$285,000
$285,000
$966,868
$2,312,303
$1,564,657
$2,479,885
$285,000
$291,422
$291,422
$291,422
$1,448,231
$938,194
$1,217,046
$436,718
$1,337,938
$1,350,438
$1,580,438
$1,587,938
$140,000
$140,000
$140.000
$140,000
$25,000
$25,000
$25,000
$25,000
$131,196
$129,186
$171,196
$75,796
$115,844
$0
$0
$50,000
$3,198,199
$2,581,817
$3,133,670
$2,315,442
22
STORM SEWER
FUND: 5 349-45 3-430246
EXPENSE DETAIL
Personal Services:
110
Salaries & Wages
121
Overtime
153
Health Insurance
155
Retirement
Subtotal
Maintenance & Operations:
210 Office Supphes/Equip/Computer/GIS
218 Equipment (non capital)/ Safety Equip & Supplies
229 Other Supplies/Consumable Tools
231 Gas & Oil
345 Telephone & Communication
353 Auditing
354 Contract Services
356 Stormwater Reg Compliance Program/Permit
357 Impact Fee Update (Carryover)
358 Consultants
359 Consultants/TMDL / Permit
360 Repair & Maint Services
362 Groundwater Monitoring
371 Curb & Gutter
373 Dues & Training
388 Medical Services
410 Construction Materials
510 Liability Ins. ($15,000; $5,000 uninsured loss)
521 Central Garage Transfer
522 Administrative Transfer
528 Information Tech Transfer
530 Lease PaymentsBNSF
532 Office Rent
Subtotal
Debt Service
610/620 Principal, Interest, Fiscal Fees
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
6.20
6.20
6.20
6.20
$322,178
$349,017
$360,759
$363,929
$946
$618
$4,000
$4,000
$63,729
$71,255
$81,030
$80,974
$23,408
$25,629
$26,448
$27,008
$410,261
$446,519
$472,236
$475,810
$8,038
$4,602
$10,100
$12,100
$4,151
$2,559
$6,550
$6,550
$550
$36
$2,200
$2,200
$10,670
$6,900
$11,500
$11,500
$504
$862
$800
$900
$2,340
$1,650
$2,340
$1,150
$2,351
$4,107
$6,000
$6,000
$14,057
$25,312
$35,000
$35,000
$0
$8,704
$50,000
$15,000
$0
$0
$7,000
$7,000
$6,687
$9,603
$15,000
$15,000
$1,912
$1,780
$2,500
$2,500
$2,t81
$4,606
$6,500
$5,000
$4,316
$3,948
$7,000
$7,000
$896
$3,307
$5,500
$5,500
$0
$196
$100
$100
$3,047
$1,770
$10,000
$10,000
$4,918
$5,554
$10,000
$20,000
$7,297
$7,911
$9,180
$8,575
$34,352
$35,523
$39,752
$44,350
$8,574
$12,562
$13,000
$13,000
$5,541
$4,688
$5,900
$5,900
$7,838
$6,422
$6,422
$6,422
$130,210
$152,602
$262,344
$240,747
$0 $0 $0 $30,000
23
STORM SEWER
FUND: 5 349-45 3 -43 0246
EXPENSE DETAIL-Con't.
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
430246 Capital Outlay: from rates (10100)
921 Sand/Cold Mix Storage Shed
951 9th St. E. Impry FY15; 2 Mi. Dr. Drainage Impr FY18
952 Storm Drain Correction Funds
953 Willows Prj FYI 5; Shop Complex Pavement Restoration Car
954 S. Meadows Phase 1-Fy12; Phase2-FY13,Phase3-FY14
955 Sylvan Dr Repair Phase 1-FY 18 Carryover & New Appr,
969 4th Ave East Replace - Non Bonded Portion
Subtotal
Capital Outlay: Bonded
969 4th Ave East Replace - FY18 Carryover
430248 Capital Outlay: Impact Fee $ (10120)
960 Stormwater Facility Upsizing
Subtotal
430249 Capital Outlay: from Replacement $ (10190)
840 Machinery & Equipment-MACI Match FY 18 Carryover
940 Machinery & Equipment
Subtotal
510400
831 Depreciation:
Total
$0
$0
$25,771
$0
S204,672
$0
$0
$250,000
$90,352
$0
$100,000
$100,000
$5,067
$0
$30,552
$38,200
$231,026
$0
$0
$0
$0
$0
$581,400
$390,000
$0
$0
$0
$96,250
$531,117
$0
$737,723
$874,450
$0 $0 $382,000 $208,478
$0
$0
$130,000
$230,000
$0
$3,796
$0
$0
$0
SO
$130,000
$43,000
$0
$230,000
$43,000
$92,400
$3,796
$285,000
$0
$285,000
$43,000
$285,000
$135,400
$285,000
$1,360,384
$884,121
$2,312,303
$2,479,885
24
STORM SEWER
FUND: 5349-45 3-430246
FY 2018 BUDGET HIGHLIGHTS
Line Item Detail: STORM SERER FUND
210 Office Supplies/Equip/Computer/GIS - $12,100
Increase is needed to meet the computer replacement schedule, annual software needs, and includes funds to upgrade cabling, switches,
and fiber for the network at the City shops.
356 Stormwater Regulatory Compliance Program/Permit Fees - $35,000
The Stormwater MS4 Permit requires the City to implement a Stormwater Management Program (SWMP). The SWMP
outlines and defines Best Management Practice (BMPs) and Programs the City will implement and maintain to meet the
regulatory requirements. Programs to implement and/or maintain are outlined and require yearly funding, these include:
1) Erosion and sediment control annual training, 2) Public education and participation handouts and advertising,
3) Storm drain ID decals, 4) Car wash equipment, 5) Good housekeeping BMPs, 6) Site inspection and enforcement for post
construction structural BMPs, 7) Illicit discharge monitoring and removal. Stormwater permit consultant fee provides technical
support with the MS4 required implementation and Kalispell's portion to develop the MS4 Water Quality..
430246 Capital Outlay: from Rates (10100)
951 Two Mile Drive Drainage Improvement from Hawthorn to Meridian - $250,000
This project replaces approximately 360' of varying sized culverts and 750' of ditch restoration along 2 Mile Dr. The project begins
at a storm inlet in the west intersection of Hawthorn Dr. continues east in the north ROW until ditch flow is piped under 2 Mile
and Glenwood. Ditch flow is resumed on the east side of Glenwood until the point of a CMP inlet at the FWP parking lot entrance.
Existing culverts and drainage ditches are improperly graded and undersized. This project will provide proper conveyance of stormwater
from the ROW and property to the stormwater system in Meridian, and alleviate flooding issues with residents (STX-43).
952 Storm Drain Correction - $100,000
The goal of this project is to provide design and construction for areas in the City that are in need of storm drainage systems
and storm drainage system upgrades. Projects include:
Areas in sections of the City that have extensive ponding at the intersection caused from rain events.
Improve curb and gutter flow to eliminate ponding and deterioration of pavement.
953 Shop Complex Pavement Restoration - Carryover $30,552, New Appropriation $7,648
The project involves replacement of the degraded asphalt surface inside the fenced area of the City Shop Complex and the
installation of a new storm water quality treatment device. The asphalt at the City Shop Complex is deteriorated beyond simple
patch work and necessitates replacement. The asphalt replacement triggers storm water treatment requirements stipulated by the
MS4 permit and promotes good stewardship for clean water discharges to Ashley Creek. Cost shared between/Water, Sewer, Storm,
Streets, & Solid Waste - Total Project Cost $191,000
25
STORM SEWER
FUND: 5 349-45 3-430246
FY 2018 BUDGET HIGHLIGHTS
430246 Capital Outlay: from Rates (10100) Continued
955 Sylvan Drive Stormwater Repair Phase 2 -New Appropriation $390,000
The Sylvan Drive stormwater system services a large drainage basin in the west and northwest areas of Kalispell. The system consists of
large stormwater pipes, manholes and a detention facility that discharges to the natural drainage backwater channel of the Stillwater
River. This project continues from phase 1 and rehabilitates the detention facility, slope stabilization, and outfall structure to ensure compliai
with the MS4 stormwater permit (STX-39).
Capital Outlay: from Bonded Debt and Rates
969 4th Avenue East Stormwater Replacement - Carryover $208,478 Bonded Debt and $96,250 Rates
This is a Stormwater drainage improvement project which will be designed in-house and the construction coordinated with the 14 block
water main and road reconstruction on 4th Ave E from Center St to 14 St E. 4th Ave E's storm drain and piping infrastructure is
deteriorated and the conditions necessitate reconstruction and additional Stormwater piping/manhole improvements (STX-54).
430248 Capital Outlay: from Impact Fees (10120)
960 Stormwater Facility Upsizing - $230,000
$230,000 - Misc. Stormwater contract main upsize, and or facility enlargements. Increase due to potential new development in West
Kalispell.
430249 Capital Outlay: from Replacement (10190)
840 MACI Grant Match - $43,000- operating transfer to MACI grant - FY18 Carryover
The State is once again proposing to provide local governments the opportunity to purchase air quality management equipment, like
street sweepers, through the Montana Air & Congestion Initiative (MACI). The City is proposing to purchase a new street sweeper
(replacing a 2009 model) in order to continue to support the City's Stormwater Management Program. As a permitted Municipal
Separate Storm Sewer System (MS4), the City of Kalispell is required to develop controls in order to reduce or eliminate the
discharge of pollutants from streets, roads, highways, municipal parking lots, maintenance and storage yards, vehicle fleet or
maintenance shops with outdoor storage areas, salt/sand storage locations, and snow disposal areas operated by the permittee.
As part of the Stormwater Management Program, a Street Sweeping Program has been developed to meet permit requirements.
By implementing the Street Sweeping Program and performing routine street sweeping, the City is able to meet permit requirements
by collecting sediments, metals, organics, and oil and grease wastes that would otherwise be transported by stormwater runoff
to surface waters.
ry
940 Machinery & Equipment - $92,400
$65,000 Excavator for sewer/storm. Cost shared with sewer - Total Cost $130,000
$20,000 Service Truck w/Plow for sewer/storm. Cost shared with sewer - Total Cost $40,000
$7,400 Robotic Total Station. Costs shared btwn Storm,
Streets, Public Works, Sewer, and Water. Total Cost $37,000
26
SOLID WASTE
ACCOUNT # 5510-460
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
The Solid Waste Department collects and disposes of solid waste material from residential and commercial
entities to provide a cleaner and healthier condition for the City of Kalispell.
DEPARTMENT PERSONNEL: (7.40 FTE)
.10 Public Works Director
.15 Budget Resource Manager
.20 Assessment Coordinator
.20 Administrative Coordinator
.30 Road and Fleet Superintendent
.20 Administrative Assistant
.15 Project Manager (Engineer Il)
5 Solid Waste Operators
1 Solid Waste Supervisor
.10 General Laborer
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
1. Collect, handle, and transport solid waste in a safe and effective manner.
2. Provide solid waste services to the community of Kalispell in a respectable and reliable manner.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES
The FYI expenditures promotes the continuation of solid waste collection and transport operations to
service existing and new residential/commercial customers while maintaining a high level of service.
Equipment replacement expenditures include the repair of the backup rear loader to extend it's service life
until it's schedule replacement. This years budget includes GPS tracking units on three solid waste trucks
that will track daily traveling, routes, and speed. Real time location and route tracking by
receptionists/supervisors enhances customer service response and improves operation efficiency.
SOLID WASTE
FUND: 5510-460-430840;430845
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100
Cash: Operating
10120
Replacement Account
Total Cash
REVENUES
343410
Assessments
343420
garbage collections billed (part year)
363040
Penalty & Interest
371010
Interest Earnings
343360
Misc./Sale of Asset(fy17)
Total Revenue
Total Available
EXPENSES
Total Expenses from Rates (10100)
CapitalOutlay-Replacement (10120)
'Depreciation/Replacement Fund
Total Expenses
add back transfer to replacement account
add back prepaid rent
ENDING CASH
10100 Operating
10120 Replacement Account
Total Cash
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
$828,089
$849,758
$849,758
$863,780
$230,839
$117,480
$117,480
$219,480
$1,058,928
$967,238
$967,238
$1,083,260
$944,444
$955,000
$974,000
$975,000
$21,837
$21,500
$30,000
$25,000
$2,086
$2,100
$2,800
$2,100
$6,109
$6,000
$8,000
$8,000
$7,696
$0
$15,800
$0
$982,172
$984,600
$1,030,600
$1,010,100
$2,041,100
$1,951,838
$1,997,838
$2,093,360
$810,503
$1,048,620
$873,000
$1,047,488
$263,359
$48,000
$48,000
$20,000
$150,000
$150,000
$150,000
$150,000
$1,223,862
$1,246,620
$1,071,000
$1,217,488
$150,000
$150,000
$150,000
$150,000
$6,422
$6,422
$6,422
$849,758
$642,160
$863,780
$682,814
$117,480
$219,480
$219,480
$349,480
$967,238
$861,640
$1,083,260
$1,032,294
27
SOLID WASTE
FUND: 5510-460-430840;430845
EXPENSE DETAIL
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
Personal Services: FTE's
7.40
7.40
7.40
7.40
110
Salaries & Wages
$372,599
$392,983
$399,776
$409,153
112
Severance
$0
$0
$60,455
$60,455
121
Overtime/Call Outs
$4,863
$4,480
$5,500
$6,500
153
Health Insurance
$80,796
$90,146
$106,280
$96,542
155
Retirement - PERD
$26,942
$28,718
$28,993
$30,045
Subtotal
$485,200
$516,327
$601,004
$602,695
Materials and Services:
213
Office Equip/ Computer Equip & Supplies
$5,970
$4,510
$9,500
$9,500
218
Non Capital Equip.- Garbage Containers
$28,282
$19,480
$35,000
$37,500
229
Other Supplies/Safety Equip/Consumable Toc
$3,035
$2,586
$5,500
$5,500
231
Gas and Oil
$47,761
$31,223
$60,000
$55,000
341
Electricity
$1,353
$1,341
$1,950
$2,050
344
Natural Gas
$3,211
$2,632
$4,900
$4,500
345
Telephone
$695
$1,246
$850
$1,250
354
Contract Services
$5,008
$11,283
$9,000
$11,500
362
Equipment Maint. & Supplies/Radios
$2,206
$1,245
$5,700
$5,700
366
Building Maintenance
$119
$1,186
$2,500
$4,500
373
Dues & Training
$722
$3,856
$3,500
$3,500
388
Medical Services
$835
$373
$650
$650
510
Property & Liability Ins.
$9,218
$10,570
$6,799
$13,500
512
Uninsured Loss -Deductible
$700
$4,927
$4,000
$4,000
521
Central Garage Transfer
$59,786
$61,388
$76,104
$69,786
522
Administrative Transfer
$33,484
$33,186
$37,311
$43,247
528
Information Tech. Transfer
$8,574
$12,562
$12,513
$12,513
532
Office Rent
$7,838
$6,422
$6,422
$6,422
Subtotal
$218,797
$210,016
$282,199
$290,618
430845
Wash Bay/Materials & Services
224
Janitorial Supplies
$74
$79
$250
$300
341
Electricity
$2,097
$2,107
$3,500
$3,500
342
Water
$241
$1,372
$2,000
$2,000
344
Natural Gas
$3,529
$3,061
$6,500
$6,000
360
Repair/Maint Services/Building Maint
$501
$2,771
$3,500
$23,500
Subtotal
$6,442
$9,390
$15,750
$35,300
28
SOLID WASTE
FUND: 5510-460-430840;430845
EXPENSE DETAIL
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
430840 Capital Outlay
820
Alley Paving - transfer to Gas Tax
$25,000
$35,000
$35,000
$40,000
922
USFS Bldg & Property Acquisition/Rep,
$0
$0
$43,971
$0
953
Shop Complex Pavement Restoration
$0
$0
$30,552
$38,200
Subtotal
$25,000
$35,000
$109,523
$78,200
430840
Capital Outlay: Replacement Funds (10120)
940
Machinery & Equipment
$0
$0
$48,000
$0
944
Refurbish Garbage Truck Floor
$80,598
$263,359
$0
$20,000
Subtotal
$80,598
$263,359
$48,000
$20,000
600 Debt Service - Garbage Truck $20,003 $39,770 $40,144 $40,675
510400 Depreciation (fund Replacement account $150,000)
831 Depreciation Expense $150,000 $150,000 $150,000 $150,000
Total $986,040 $1,223,862 $1,246,620 $1,217,488
29
SOLID WASTE
FUND: 5510-460-43 0840;43 0845
FY 2018 BUDGET HIGHLIGHTS
Line Item Detail: Solid Waste
218 Non -Capital Equipment - $37,500
$35,000 Garbage Containers
$2,500 GPS Vehicle Tracking. GPS tracking will enable the City to provide better customer service, evaluate our routes and
manage our system in a more efficient manner.
231 Gas & Oil - $55,000
Reduced $5,000 to reflect actuals and an estimated diesel fuel increase for FYI 8.
366 Building Maintenance - $4,500
Increased $2,000 to repair a damaged section of security fence at shop complex. Cost shared with Sewer, Water, Street, Parks.
Total Cost $10,000
Capital Outlay:
820 Alley Paving - $40,000
Increased $5,000 - Pave approximately six alleys and perform maintenance on existing paved alleys. Paved alleys enable garbage trucks
better access to containers, improving operation efficiency, and the alleys are easier to maintain in the winter and summer months.
953 Shop Complex Pavement Restoration - Carryover $30,552, New Appropriation $7,648
The project involves replacement of the degraded asphalt surface inside the fenced area of the City Shop Complex and the installation
of a new storm water quality treatment device. The asphalt at the City Shop Complex is deteriorated beyond simple patch work and
necessitates replacement. The asphalt replacement triggers storm water treatment requirements stipulated by the MS4 permit and
promotes good stewardship for clean water discharges to Ashley Creek. Cost shared between/Water, Sewer, Storm, Streets, &
Solid Waste -Total Project Cost $191,000
430845 Line Item Detail: Solid Waste Wash Bay
360 Repair/Maintenance Services/Building Maintenance - $23,500
$20,000 Increase Height on Wash Bay Door by 2'. It is important to keep equipment clean for appearance and maintenance purposes.
There are several pieces of City equipment that either do not fit or barely fit into the wash bay. Increasing the height T would allow
for safer access and enable all of our equipment to utilize the facility.
$3,500 - Misc Maintenance
Capital Outlay: Replacement Funds (10120)
944 Refurbish Garbage Truck Floor - $20,000
The back half of the rear loader's Floor has rusted thru and is leaking. The rear loader
has been in the Fleet for seventeen years and is not scheduled to be replaced until 2020.
Replacing the floor will extend the life of this unit to its scheduled replacement and
will provide a higher resale value, enabling us to recoup most of our investment.
The chassis on this unit is in good shape and is worth running for a few more years.
30
INTERNAL SERVICE FUNDS
Page Fund Dept
1-3 6010 Central Garage $ 492,563
4-6 6030 Information Technology $ 654,397
Total Internal Service Funds $ 1,146,960
CENTRAL GARAGE
ACCOUNT # 6010-410
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
The Central Garage provides an internal customer service response for the proper maintenance and service
of the city's fleet of vehicles and equipment.
DEPARTMENT PERSONNEL: (3 FTE)
1 Mechanic Supervisor
2 Mechanics
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
1. Provide cost effective and efficient operation for fleet maintenance services.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES
The FYI Central Garage budget represent a plan to increase services for the internal repair and maintenance
operations of the municipal fleet. Mechanics continue to utilize scanning programs, and knowledge obtained
in training courses to perform internal services, preventive maintenance, and repairs.
CENTRAL GARAGE
FUND: 6010
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 CASH: operating
Total Cash (beginning of year)
REVENUES
342050 Fees for Services
364030 Misc.
371010 Investment Earnings
Total Available
EXPENSES
Personal Services
M&O
Capital Outlay
Total Expense
ENDING CASH
Operating cash available
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
$25,197 $56,146 $56,146 $92,868
$25,197 $56,146 $56,146 $92,868
$464,491
$510,000
$510,000
$495,000
$454
$0
$0
$0
$288
$200
$600
$200
$490,430
$566,346
$566,746
$588,068
$196,118
$212,878
$212,878
$216,071
$238,166
$264,942
$240,000
$266,492
$0
$26,000
$21,000
$10,000
$434,284
$503,820
$473,878
$492,563
$56,146 $62,526 $92,868 $95,505
1
CENTRAL GARAGE
FUND: 6010-410-431330
EXPENDITURE DETAIL
ACTUAL
FY14/15
ACTUAL
FY15/16
BUDGET
FY16/17
proposed
BUDGET
FY17/18
Personal Services: FTE'S
3
3
3
3
110
Salaries and Payroll Costs
$156,351
$150,416
$160,046
$162,760
121
Overtime
$2,061
$1,634
$2.500
$2,500
153
Health Insurance
$25,784
$33,336
$38,827
$38,931
155
Retirement
$11,018
$10,732
$11,505
$11.880
Subtotal
$195,214
$196.118
$212,878
$216,071
Maintenance & Operations:
210
Office Supplies, Computers & Software
$7,335
$11,488
$10,000
$10,000
229
Equipment (Non Capital);Safety Equip, other Supplies
$5,881
$12,310
$12,700
$10,700
230
Oil
$21,882
$14,947
$25,000
$25,000
231
Gas
$977
$2,525
$3,000
$2,500
232
Motor Vehicle Parts
$105,304
$112,940
$108,000
$112,000
233
Tires
$35,891
$37.978
$38,000
$41,000
238
Filters
$5,766
$8,080
$7,700
$8,500
241
Consumable Tools, Books
$984
$601
$2,000
$2.000
341
Electricity
$1,667
$1.656
$1,950
$1,950
344
Natural Gas
$4,813
$3,241
$7.000
$6,000
354
Contract Services -Repairs
$26,695
$16,076
$30,000
$26,000
362
Equipment Maint., Radios, Building Maint.
$1,093
$1.827
$2,000
$2,000
373
Dues & Training
$5,193
$3,511
$6,200
$6,200
388
Medical Services
$50
$100
$300
$300
510
Insurance
$2,347
$1511
$2,750
$4,000
528
Information Tech. Transfer
$5,716
$8,375
$8342
$8,342
Subtotal
$231,594
$238,166
$264,942
$266.492
Capital Outlay
921
4 Post Service Lift
$0
$0
$26,000
$0
944
Machinery & Equipment
$42.364
$0
$0
$10.000
$42.364
$0
$26,000
$10.000
Total $469,172 $434.284 $503,820 $492.563
2
CENTRAL GARAGE
FUND: 6010-410-43 t 330
FY 2018 BUDGET HIGHLIGHTS
Line Item Detail: CENTRAL GARAGE
210 Office/Computers & Software - $12,000
This line item covers costs to meet the computer replacement schedule, annual software needs, and includes funds to upgrade cabling,
switches. and fiber for the network at the City shops.
232 Motor Vehicle Parts - $112,000
Reduced contract services $4,000 and increased motor vehicle parts $4,000 since we are doing more repairs in-house.
233 Tires - $41,000
Increase is due to an anticipated increase of 7% to 8% in tire costs in the next year and to meet replacement needs.
373 Dues & Training - $6,200
It is necessary to travel out of state for specialized training for the City's fire apparatus, large construction equipment, sweepers,
and vac -trucks.
Capital Outlay
944 Diagnostic Tool Kit - $10,000
This diagnostic tool scans for codes, clears codes, and bidirectional control of modules.
Includes troubleshooting, testing and repair information for our medium/heavy duty trucks.
In the last year we've incurred out of house costs to have codes cleared, towing to
problem, Kalispell. Spokane. and Missoula shops diagnostics and repairs. This tool will give
Mechanics tool to make the repair in-house and clear the code.
3
INFORMATION TECHNOLOGY
ACCOUNT # 6030
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
Information technology provides technology systems to City staff for their respective provision of
services to the City of Kalispell. Additionally, the IT department provides a means to distribute
public information through IT services such as the City website, broadcast of public meetings, email
and the electronic document repository.
DEPARTMENT PERSONNEL: 1 Information Technology Director; 1 Information
Technology Support Specialist; .55 Media Specialist
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
1. Maintain computer systems for the provision of municipal services
2. Maintain external communication systems for the dissemination of information to the public.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
The server environment will utilize technology to increase server availablity and reduce recovery
time during server failure.
Replace computers based on a 4 year replacement schedule. Repurpose the old computers for other
staff using new hard drives and a fresh operating system build. Deploy 65 computers, servers and
tablets from a combination of new and repurposed equipment.
Continue the effort to increase the newtork traffic connections between downtown City offices with
switch upgrades and reuse the existing newtork cabling.
INFORMATION TECHNOLOGY FUND
FUND: 6030-403-4105 80;4105 85
PROJECTED REVENUE AND FUND SUMMARY
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY15/16
FY16/17
FY16/17
FY17/18
BEGINNING CASH
10100
CASH: Operating
$
127,546
$
167,018
$
167,018
$ 146,936
10120
Cash, Replacement account
$
14,112
$
4,112
$
4,112
$ 9,112
$
141,658
$
171,130
$
171,130
$ 156,048
REVENUES
393000
Charge for service -other Funds
$
232,404
$
235,655
$
235,655
$ 235,655
335230
Entitlement (General Fund share)
$
155,000
$
205,000
$
205,000
$ 205,000
341027
Charter Franchise Fees (moved from General)
$
173,833
$
175,000
$
173,000
$ 173,000
371010
Interest
$
950
$
1,000
$
1,200
$ 1,100
364030
Misc./ sale
$
36
$
-
$
63
$ -
Total Revenue
$
562,223
$
616,655
$
614,918
$ 614,755
Total Available
$
703,881
$
787,785
$
786,048
$ 770,803
Data Processing
Equipment
Equipment from Replacement $
Depreciation/Replacement reserve
Total expenses
add back depreciation cash
ENDING CASH
10100 CASH: Operating
10120 Cash, Replacement account
Total Cash
$ 438,114
$ 517,039
$
500,000
$
520,168
$ 79,637
$ 145,824
$
130,000
$
129,230
$ 15,000
$ -
$
-
$
-
$ 5,000
$ 5,000
$
5,000
$
5,000
$ 537,751
$ 667,863
$
635,000
$
654,397
$ 5,000
$ 5,000
$
5,000
$
5,000
$ 167,018 $ 115,810 $ 146,936 $ 107,294
$ 4,112 $ 9,112 $ 9,112 $ 14,112
$ 171,130 $ 124,922 $ 156,048 $ 121,406
4
INFORMATION TECHNOLOGY FUND
FUND: 6030-403-410580;410585
EXPENDITURE DETAIL
401410580
Personal Services: FTE's
110
Salaries & payroll costs
121
Overtime
153
Health
155
Retirement
Subtotal
403-410580
Maint. & operations:
215
Office Supplies, Ship & Recycle
218
Equipment -(non capital)
325
Website & Social Media
345
Telephones - Cellular
346
SummitNet & Internet Service Providers
353
LaserFiche maintenance contract
354
Contracted Labor
355
Software & Licenses
356
Support/Maintenance Contracts
357
AV Capture All Meeting Streaming
358
Hosted Office 365 E-mail & Email Services
373
Training/school/memberships
510
Insurance
403-410583
218
TV -Video Equipment & programming
354
TV -Video Contract Services
403-410585
Copiers, Fax, Office machines, Phones
229
Supplies (leased equip. supplies, paper, etc.)
345
Phone - Centrex
532
Copier Leases (5)
Subtotal
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
$
$
$
$
2.18
138,857
-
30,078
10,527
2.55
$ 159,647
$ 138
$ 40,879
$ L2,312
$
$
$
$
2.55
167,379
1,000
44,317
12,653
$
$
$
$
2.55
L71,350
1,000
44,701
13,115
$
179,462
$ 212,976
$
225,350
$
230,168
$
2,310
$ 1,413
$
2,400
$
2,400
$
15,764
$ 18,624
$
18,963
$
24,000
$
2,853
$ 2,891
$
16,000
$
15,700
$
2,366
$ 1,369
$
2,500
$
2,550
$
4,963
$ 5,332
$
8,468
$
14,000
$
4,749
$ 3,432
$
3,500
$
3,500
$
22,380
$ 35,798
$
8,860
$
5,000
$
17,789
$ 14,706
$
21,110
$
18,850
$
-
$ 1,860
$
47,550
$
44,000
$
7,200
$ 7,800
$
6,690
$
5,000
$
7,949
$ 6,853
$
21,235
$
20,622
$
1,581
$ 3,518
$
8,000
$
8,000
$
1,817
$ 1,706
$
1,778
$
3,000
$ 542 $ 12,465 $ 12,900 $ 13,300
$ 2,550 $ 1,250 $ - $ -
$ 13,146 $ L2,679 $ 19,552 $ 19,490
$ 65,721 $ 75,961 $ 76,000 $ 78,000
$ 18,564 $ 17,481 $ 16,182 $ 12,588
$ 192,244 $ 225,138 $ 291,688 $ 290,000
5
INFORMATION TECHNOLOGY FUND
FUND: 6030-403-410580;410585
EXPENDITURE DETAIL
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
405-410588
Equipment: DEPT.
940
Network Equipment Capital $
403-410585
942
Servers -capital $
4xx-410588
218
Police Dept. (413) $
354
Police - Hosted server (413) $
218
Park's Dept. (436) $
218
Public Works (410) $
218
Attorneys (404) $
218
Fire Department (416) $
218
MGR/I-IR/Mayor/Clerk/Finance-3 (401) $
218
Community Economic & Development (480) $
218
Planning & Zoning (420) $
Subtotal $
403-510400
831 Depreciation / Replacement reserve
Total
12,244
$ -
$
49,200
$
22,200
34,475
$ 36,862
$
23,500
$
33,000
22,522
$ 26,608
$
28,360
$
37,760
-
$ 269
$
2,000
$
1,200
4,375
$ 1,944
$
5,165
$
4,885
1,737
$ 2,175
$
2,175
$
5,381
-
$ 4,251
$
4,964
$
4,100
5,145
$ 9,389
$
16,752
$
8,164
62
$ 4,186
$
500
$
6,100
808
$ 2,233
$
2,155
$
2,315
-
$ 6,720
$
11,053
$
4,125
81,368
$ 94,637
$
145,824
$
129,230
$ 5,000 $ 5,000 $ 5,000 $ 5,000
$ 458,074 $ 537,753 $ 667,862 $ 654,397
6
COMPONENT UNITS
Page Fund Dept
1-21 TBID Annual Marketing Plan
22 7855 Tourism Business Improvement District $ 615,000
23-24 2700 Business Improvement District $ 9,270
25 2701 Business Improvement District $ -
Total Component Units $ 624,270
VFW
11
L�
Welcome to Kalispell, the scenic capital of Northwest Montana and the historic heart of the Flathead
Valley. This is where adventure meets opportunity.
This is a community encompassing all corners of life with exciting passions and pursuits. This is the home
of towering mountain ranges and pristine rivers, the largest freshwater lake in the West and the famed
Glacier National Park. This is the retail, professional, medical and governmental center of the region,
where ranchers and blue-collar tradesmen rub shoulders with young professionals and company
executives, where families enjoy small-town comforts and where neighbors share turns in knee-deep
powder or casts at the silver sheen of a trout.
Montana's rich culture and history is on full display in downtown Kalispell alongside unique shopping
opportunities and vibrant new businesses. This is the community's classic center, and it remains home
to celebratory parades and the one -of -a -kind experience of small-town lifestyle.
A stroll down Main Street and throughout the surrounding small-town neighborhood means
experiencing museums and art galleries that showcase the culture of the West. The Hockaday Museum
of Art, housed inside the classic Carnegie Library, is one of the state's premier museums. Tours of the
Conrad Mansion Museum shed light on the exciting life of the city's founding family and the
development of the Northwest Territory. Visitors can step back in time and experience the elegance of a
bygone era. Just down the street, one of the most comprehensive collections of local history in the area
lives inside The Museum at Central School.
Discover 100-year-old storefronts, such as the Kalispell Grand Hotel, where famed artist Charles M.
Russell frequented. Stop into the oldest bike shop in the valley, Wheaton's, and learn about the
extensive and exciting local trail system. Explore the colorful boutiques that offer stellar souvenirs and
unique gift items. Indulge in a dining scene full of casual sophistication. Enjoy a pour of craft beer at
the brewery, or stand in the sawdust and enjoy the best pizza in Montana at Moose's Saloon. Gourmet
dishes can be found throughout downtown, from Hop's classic fare to Desoto Grill's revered barbeque
and Bonelli's Bistro Mediterranean -style Italian bistro. The list goes on with breakfast cafes and coffee
shops to lunch-time eateries.
The distinct details of downtown are worthy of
exploration. Can you spot the cowboy and climber
scaling the red brick facades? Or the horse carriage?
Have you noticed the original mural paintings of
Glacier National Park inside Rocky Mountain
Outfitter?
There is truly discovery in every direction.
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'18 Marketing Plan 12
Flathead County Top 5 Expenditures
2016 Nonresident Data Nonresident visitors spent $635 z 18WS*S
for Kalispell million in 2015, the second taeWrFNvsr
highest level of all counties. (ITRR) A
17% of groups all first time visitors
33% of total spending for MT
74% of groups with all repeat occurred in Glacier Country 4.11mco u/Smeis
VISIfOfS 5•NAkUMOtd
region. (ITRR)
52% stated primary reason for trip
is vacation.
Facts & Figures
Of those who had visited Montana
before, 42% said their last visit was
22,500 — population of Kalispell (2016)
less than one year ago
96,000 — population of Flathead County (2016)
78% plan to return within 2 years
4.57% - increase in ridership at Glacier Park International Airport
2.95 million —visitors to Glacier National Park in 2015, 24% increase
18% flew on a portion of their trip
185 — miles of shoreline around Flathead Lake
Top Entry Points:
2 million — pounds of sumptuous cherries harvested annually in the
2016 — Rooseville, Kalispell Air
2015 - Superior, West Yellowstone
Flathead Lake region
160,000 — acres of operating farmland in Flathead County
Residence of Origin:
$129 million —private investment in new business expansion in
2016 — AB, WA, CA, M N, I D
2015 — WA, CA, OR, ID, CO
Kalispell during 2016, one of the highest on record
70% - households comprised of families in Flathead County, higher
Lodging:
than the national average of 47%
2016 - 62% stayed in hotel/motel;
16% home of friend/relative;
$54 million — bond approved by Kalispell voters for new and
3% rented cabin/ home
expanded school facilities, construction commences in 2017
2015 - 48% hotel/motel;
$14 million — ER expansion and renovation at Kalispell Regional
22% home of friend/relative;
Medical Center, to be completed in 2017
6% rented cabin/home
(Source: ITRR Quarterly Nonresident,
Q1-Q4 2016, Travelers that spent at
least one night in Kalispell)
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'18 Marketing Plan 13
Structure
The Kalispell Convention & Visitor Bureau is a division of the Kalispell Chamber of Commerce. It is
funded through Kalispell's share of the 4% Lodging Facility Use Tax (Bed Tax) and the $2/room night
Tourism Business Improvement District (TBID) fee and a private event account which includes
registrations and sponsorships from the CVB signature events. The Kalispell CVB (Discover Kalispell) is
governed by Kalispell Chamber board and the Tourism Advisory Council that approves and oversees the
allocation of the bed tax funds, and the Kalispell TBID board of directors and the Council of the City of
Kalispell that approves and oversees allocation of the TBID funds.
Purpose of marketing plan
Hosted large conferences: such as The FY18 marketing plan serves to direct the initiatives and
Professional Outdoor Media Association
and Montana Governor's Conference on
Tourism. CVB-sponsored conferences
attracted over 1,300 attendees during 2016.
Wayfinding: Discover Kalispell completed
the 36-sign citywide Kalispell wayfinding
project, a continuation of the 32-sign
downtown wayfinding system.
Signature Events: recurring annual events
M generated over $4.8M in economic impact
during 2016. Even with the forced
cancellation of the Montana Pond Hockey
Classic due to unseasonably warm weather,
60 of the teams chose to defer their
.registration to the 2017 event.
&C Promotion Infrastructure: completed
promotional infrastructure to increase
group and meeting business such as
quarterly a -news, downloadable meeting
guide, incentive program for local referrals,
show booth display and Linkedln company
page.
Effective Marketing Campaigns: fall/winter
and spring campaigns generated over 15M
impressions and 25,000 clicks to
DiscoverKalispell.com
spending for Discover Kalispell and inform and educate the board
of directors, community stakeholders, Tourism Advisory Council
and the City of Kalispell. The bed tax and TBID funds work
complimentary to support one marketing plan.
The mission of Discover Kalispell is to build awareness of Kalispell
as a travel destination and increase room night stays in Kalispell
hotels and motels. This is done with a consistent brand message
delivered through a mix of advertising, signature events, public
relations, group sales, and service programs to promote
visitations during the shoulder and winter seasons.
Kalispell Chamber of Commerce/Convention & Visitor Bureau
and Visitor Information Center
President/CEO: Joe Unterreiner, joe@kalispellchamber.com
Director/CVB: Diane Medler, diane@discoverkalispell.com
Group Sales Mgr: Dawn Jackson, dawn@discoverkalispell.com
Sales & Admin Assist: Vonnie Day, vonnie@discoverkalispell.com
Visitor Services: Meche Ek, info@discoverkalispell.com
www.kalispellchamber.com I www.discoverkalispell.com
15 Depot Park, Kalispell MT 59901
406-758-2811 888-888-2308
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'18 Marketing Plan 14
Kalispell Exemplifies the Montana Brand
More spectacular unspoiled nature: Kalispell sits in a valley where one national park, two national
forests, and one wilderness area converge.
Vibrant and charming small town: A vibrant downtown that merges historical charm with contemporary
culture.
Breathtaking experiences by day, relaxing hospitality at night: Making waves on Flathead Lake, rafting
the Middle Fork, cycling the Going -To -The -Sun road, exploring 'The Bob', or viewing fall's dramatic
transformation in the Flathead National Forest. However you choose to spend the daylight hours, your
evenings will be full of hearty food and homey accommodations in Kalispell.
Discover Kalispell highlights What Makes Montana Unique to our high -value audience through vivid,
quality imagery and videos highlighting our natural beauty, wide open spaces, and unique experiences.
About Kalispell
Strengths
• Kalispell offers visitors a balance of city and outdoor adventure with our museums, shopping and
dining located right in the middle of Montana's most iconic natural places. Its residents are
welcoming tour guides and genuine people who care about the visitor experience. Kalispell is not a
resort town, but a real Montana community with an authentic history, traditional industries and
real, local events.
• Kalispell provides a full range of lodging, dining and shopping options that help make for a great
vacation on any budget and with a sense of Montana sophistication that visitors find both surprising
and comfortable.
• The place to discover the history of the Flathead Valley through three well-preserved museums and
iconic Main Street buildings.
• Energized downtown that is experiencing a reinvention including new retail outlets that have a local
and global reach as well as popular new eateries and breweries.
• Annual signature events such as the Montana Dragon Boat Festival, Montana Spartan Race,
Montana Pond Hockey Classic and The Event at Rebecca Farm that attract participants from across
North America.
• Kalispell is a growth economy: home to one of the fastest growing economies in the state, a
testament to the area's quality of life and business climate creating an ideal place to build a career
or company.
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY18 Marketing Plan 5
Opportunities
• During 2016 and 2017 Glacier National Park saw increased visitation during the shoulder and winter
months. Discover Kalispell will continue to focus on the off-season particularly as additional
amenities and services become available in or near the Park during those months.
• Parks Canada is celebrating a 150 year anniversary in 2017, offering free entrance into all parks.
That promotion should increase travel into Glacier from Waterton. Discover Kalispell will continue
to provide information on our area to GNP and area visitor kiosks to push those travelers to
activities and amenities outside the park.
• From Flathead Lake cherries to huckleberries from the surrounding mountains, locally grown and
raised vegetables, or yak and bison, this valley is home to an assortment of tasty foods that are
blended into the community flavor. Agriculture is a deeply rooted tradition with generations of
families living and working in local farms and ranches. Discover Kalispell will continue play a role in
promoting and building our agri-tourism product through promotion of locally sourced products,
tours, and activities that are available to visitors and groups.
• The historic 1896 McIntosh Opera House was a primary element in the Main Street commercial
district. It served as an opera house, lodge meeting hall, ball room, theater, and was the pride of
Kalispell at the time. Discover Kalispell will continue to work with the property owners, the City of
Kalispell and other local stakeholders to assess the feasibility of restoring the space as a unique
event venue to compliment the historic downtown.
Challenges
• The Flathead Valley saw an increase of 325 new guest rooms during the summer of 2016. 2017 is
slated to bring additional new properties in Whitefish and Kalispell. The new inventory has already
proven to demand adjustments for the established properties, particularly outside of the summer
busy season.
• Alberta has been the number one residency for visitations into northwest Montana over the past
several years, and as a key component of our drive market visitations during months outside the
busy summer season. With the decline of the Canadian economy and fluctuation of the dollar,
Flathead County has seen a decrease in visitations from Alberta. The Alberta economy is predicted
to see a recovery of 2% during 2017.
• The travel ban policies and media coverage will impact international travel to the U.S. and Montana.
Kalispell is already receiving comments from Canadian travelers that have strong hesitations to cross
the border for recreation, shopping, or events due to perceived and actual border crossing issues.
• Availability of direct air service to Kalispell is a focus for both the tourism and the business
communities. Cost and availability of seats is a barrier for Kalispell to effectively increase visitations
from some geographic and psychographic markets. The nonprofit Glacier AERO group continues to
work with airlines and the community to fund MRG's and marketing campaigns.
• The lack of public transportation throughout the Flathead Valley as well as from Kalispell to Glacier
Park impacts some visitors including the international traveler. It is hoped that the implementation
of Uber and other ride -sharing services will help to offset some of that demand.
• Although the area's tourism industry is making strides in smoothing out the hotel occupancy levels
between the height of summer and the quiet of November and April, seasonality continues to be a
challenge. The seasonality creates work force issues both due to a shortage of qualified workers in
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'18 Marketing Plan 16
the summer and ability to maintain adequate staffing levels during the fluctuating shoulder and
winter months.
• Climate change is affecting our weather, stream flows, water temperature and forests. Weather
conditions that are deviating from historical patterns are posing a challenge for tourism in
northwest Montana. Our area relies heavily on predictable water and air temperatures and
appropriate levels of precipitation for winter activities, events, and to avoid summer wildfires.
• The traditional lodging properties in Kalispell have begun to feel the impacts of the increasing
popularity of VRBO, Airbnb and other shared economies. There has been a measurable decrease in
room night stays by teams attending signature events and an obvious increase of businesses utilizing
space within the historic downtown buildings to create rental space that doesn't fit within the room
requirement structure for TBID. As the shared economy options grow and shift it is crucial that
Montana Department of Revenue and local municipalities ensure proper taxes are collected.
The Travel Decision Process
"If you want to attract more travelers, don't give them more information. Give them inspiration. Don't
just tell them what they'll get while they're there —tell them what they'll take home at the end of the
journey." Daniel Levine, Travel Trends Expert
The trip planning cycle is not always a linear path, particularly for travel groups like Millennials. During a
traveler's quest for a one -of -a -kind trip they will encounter a 'whole world' of options and Montana is
not a first -tier top -of -mind destination. To get our destination on a traveler's itinerary means
understanding who our visitors are, and the travel resources influencing their choices. Destination
Analyst Destination Brand Research Study clarified that "Montana should assume little working
knowledge of its destination attributes among the traveling public". Being mindful of the trip planning
cycle and most effective media to use during that cycle is critical to the success of destination marketing.
Inspiration
During the first stage of the planning cycle, travelers are gathering ideas and inspiration. This is when
the traveler either decides the type of trip they are interested in, or researches destinations that fit the
trip type they want.
Messages delivered: Speak to the desire for a trip that includes scenery/being outdoors, relaxation, and
discovery/free-spirit adventure while also addressing safety, availability of modern comforts, and
dispelling perceptions of Montana being difficult to access. Highlight family -friendly events and
activities. Tell an inspiring story of what makes our destination special. Most travelers are also
considering the trip budget in the inspiration stage and the budget continues to have a strong influence
throughout the planning cycle.
Sources used:
• Destination websites: Visitmt.com, Glaciermt.com, DiscoverKalispell.com
• Use search engine marketing — targeted keyword campaigns for Glacier National Park and Flathead
Lake, for example.
Kalispell Chamber of Commerce/Convention & Visitor Bureau - PY'18 Marketing Plan 7
• Keep in touch with past visitors and engage locals on social media. Friends and family are a highly
used source in this stage.
• Videos for inspiration
• Blogs/articles about what makes your destination unique
• Sponsored content on online travel resources and retargeting to those who show interest
• E-newsletters sent to past visitors and prospects
• Compelling imagery of iconic natural resources and welcoming small town hospitality
• Consumer travel shows in target markets
• Earned media
Orientation
Second stage of the trip planning cycle revolves orientating themselves to the selected destination or
trip type - planning their memorable moments. This stage includes deciding the dates of travel, learning
about available activities, events, historical, cultural and natural attractions, and setting the trip budget.
Messages delivered: address traveler's lack of knowledge of the historical and cultural offerings and
soften the perception that they will be isolated (being without common amenities) and the perceived
challenges of harsh weather. Highlight local food and culture. Food is a major hook in trip planning;
restaurants have evolved to become destinations in their own right, particularly with younger travelers.
Sources used:
• Provide access to reviews and ratings and sources to compare prices and features for lodging and
activities.
• Be present on popular travel sites - online advertising that leads to specific landing pages
• Content should encourage next steps — reserve a room, book an activity, schedule a tour
• Provide suggested itineraries - what you can do in 1 day, 3 days, 5 days — encouraging drive market
visitations
• E-marketing targeted to specific interests and demographic factors
• Highlight niche activities such as Breweries, Wineries, Distillery tours
• Local events calendar
• Use videos to highlight activities
• Provide checklists — i.e. 10 Day Hikes within 30 Minutes of Kalispell
Facilitation
Third stage includes making specific plans: booking activities and tours, making reservations for
transportation and lodging, checking weather predictions.
Messages delivered: Travelers are interested and motivated but probably have not finalized trip plans.
To not lose them to another destination, make it easy for them to book. Connect travelers with hotels
and activity providers, highlight unique events during their travel dates, promote activities outside of
Glacier National Park to extend the trip, and make the transaction as smooth and seamless as possible.
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'18 Marketing Plan 18
Sources Used:
• Mobile friendly website - bookings are still primarily done on desktops although consumers rely
heavily on mobile for researching travel - weather, attractions, and on -the -ground research.
• Provide clear methods to talk directly with a local expert — Visitor Information Center, mobile
friendly travel guide, answer any questions posted on social media channels.
• Feature season -specific content on website and social media
• Provide access to maps online
• Checklists — i.e. 10 Easy Hikes in Glacier National Park; Boat rentals and guides on Flathead Lake
• Lodging packages
• Visitor Information Center that has ample resources and knowledgeable staff
• Wayfinding signage to direct them to resources and unique activities once on the ground
Experience
Once they are here, be present with resources on the ground and current info on the website and social
media. Provide welcoming hospitality and don't promise something you can't deliver!
�i
Discover Kalispell's Key Markets
Leisure/Consumer Travel
Montana's (and Kalispell's) primary audience is the nature -based outdoor traveler. According to
Destination Analysts' Montana Destination Brand Research Study, Montana is an aspirational destination.
Our unique scenic beauty and unspoiled natural assets make Montana an "unequaled place to engage
with the natural world while still enjoying the comforts of the modern one". Montana offers untapped
adventure, a place to "enjoy experiences that are entirely new as well as novel ways of enjoying the
familiar."
The leisure market for Kalispell continues to be active matures and young families that are looking for
affordable variety and a bit of culture and shopping with their outdoor -centered vacation. The Montana
Destination Brand Research Study stated that family travelers are a high potential visitor who index high
on outdoor psychographics and would expect to spend more and stay longer in the state than other
travelers. Kalispell is also seeing an increase in millennial visitors as the availability of amenities that
appeals to that generation are expanding in Kalispell. This is also verified by the ITRR 2016 Nonresident
Travel study, our signature event data, and anecdotal analysis within downtown Kalispell.
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'18 Marketing Plan j 9
The Destination Analysts study found that travelers interested in Montana were clear about what they
wanted in a vacation: "although the sense of a free -spirited vacation was attractive, the concept of
isolation was unnerving and they did not want to give up the "comforts of modern comfort"". Kalispell's
brand, Discovery in every direction, and our brand messaging of location - in the middle of northwest
Montana's iconic experiences - is the key message to attract this high value traveler. Kalispell's character
and local culture, highlighted in our downtown amenities, local events and opportunities to experience a
taste of Montana heritage in agriculture based activities, rodeo, hunting, fishing and history found in our
quality museums and Main Street experience, speaks to the high potential visitor's need for comfort and
authentic experiences.
Supporting Data
2016 ITRR Nonresident Travel Survey Report for Kalispell: (those that spent at least one night in Kalispell)
Top non-resident activities:
60% scenic driving
44% nature photography
42% day hiking
35% wildlife watching
24% recreational shopping
24%visiting historical sites
Demographic: Highest percentage age groups: 1) 55-64, 2) 65-74, 3) 25-34. Average age 55
Household income 1) $75k to less than $100k followed by 2) $50,000 to less than $75,000
61% had a travel group size of 2
74% of groups had all repeat visitors; 17% all first time visitors
78% plan to return within 2 years
65% said reason for visiting was vacation/recreation/pleasure
2016 - Top 5 residency of origin for nonresident visitors to Kalispell
ITRR - Alberta, WA, CA, MN, ID
DiscoverKalispell.com — WA, UT, CA, TX, CO
Kalispell VIC—Alberta, CA, WA, MI, TX
Direct Flight Markets
Glacier Park International Airport is serviced by Delta (SLC, MSP & seasonal to Atlanta and LA), Alaska
(SEA & PDX), United (Denver and seasonal to Chicago, and SFO), Allegiant (Las Vegas and seasonal to
Oakland and LA). GPIA had a 4.57% increase in ridership during 2016. The KCVB is on the board of
Glacier Aero, the Flathead Valley's non-profit group dedicated to increasing and sustaining direct flights
to Kalispell, and supports the revenue guarantee flights through media events, press trips, online
marketing and other targeted promotional campaigns. Increasing flights and seat availability are critical
to our success in attracting visitors from our key markets. ITRR study - Montana Expression 2016,
Vacation Planning, stated the two most cited reasons for not flying into Montana were that it was a trip
with destinations both in and outside of Montana, and the cost of flights. This was followed by the fact
that some indicated no direct flights were available from their city of origin.
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'18 Marketing Plan 1 10
Public Relation Key Markets
Discover Kalispell leverages the PR exposure from media events in Seattle and San Francisco and hosted
press trips from those markets. Discover Kalispell is building awareness of our destination in emerging
geographical markets through our annual Signature Events.
Montana Dragon Boat Festival examples: California —southern and bay area, Calgary,
Edmonton, Lethbridge, British Columbia
Montana Pond Hockey Classic examples: New England states, Ellensburg Washington, California
Bay Area, Alberta, Saskatchewan, British Columbia
Montana Spartan Race examples: 48 states and the District of Columbia as well as four Canadian
provinces attend the Montana Spartan Race. Through the national marketing generated by
Spartan, NBC Sports coverage of the Montana event, as well as Discover Kalispell's PR and
marketing promotion, we are able to directly connect with thousands of out of state travelers
that may not have considered Montana for a vacation destination if not for the event.
Warm Season Markets
Kalispell will continue to connect with the Glacier National Park visitor, positioning our destination as
the best place to base their trip for easy access to a variety of activities, trails, retail, dining outlets that
offer local products, and a variety of affordable options appealing to families. As the majority of our
visitors are repeat (74% of groups had all repeat visitors, ITRR), Kalispell will continue to promote the
other iconic experiences outside of Glacier Park such as Flathead Lake, Jewel Basin, Lone Pine State Park,
trail systems and local and signature events. Close -by drive market travelers visit Kalispell in the warm
season for sports tournaments and notable events such as The Event at Rebecca Farm and Arts In The
Park, and to enjoy the variety of water sports and scenic driving and biking trails.
Discover Kalispell's Spring/Summer campaign expands to capture the attention of warm season markets
such as Salt Lake City, Seattle, Dallas, Denver and Los Angeles. The Los Angeles and Dallas markets are
included as key markets for Glacier Country Tourism and Los Angeles was identified as a key market for
Montana in the recent Destination Analyst brand study.
Winter and Shoulder Season Markets
Kalispell's winter and shoulder season visitors primarily travel from Alberta, Washington, California, and
Oregon. Visitors from Canada come to Kalispell for shopping, Discover Kalispell's signature events, golf,
skiing, hockey tournaments and medical tourism. Nonresident visitors from other markets come for our
signature events and to enjoy the variety of winter activities that are easily accessible from Kalispell as
well as the affordable variety of lodging and dining. They enjoy the traditions such as Moose's Saloon,
Western Outdoor, rodeos, downtown events, snowshoeing, dog sledding, and cultural activities at our
museums. Younger families both from Canada and our U.S. target markets are becoming aware of what
Kalispell has to offer and are attracted to the variety of kid -friendly activities and kid -friendly culture.
Discover Kalispell has hosted several family -centered travel writers and media outlets from Canada and
the Pacific Northwest to continue to strengthen this niche market.
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'18 Marketing Plan 111
Discover Kalispell Fall/Winter campaigns are designed to connect with our direct flight markets (Chicago,
SFO and Seattle), and close drive markets of Spokane/CDA, Calgary/Edmonton and Lethbridge.
Group, Meetings & Conventions
Kalispell accommodates groups of 10-500 comfortably and adequately. The most common group size is
from 50-120. The largest event space in our hotel properties can hold up to 880 for a reception and 700
for banquet seating.
There are twenty one TBID hotels in Kalispell offering over 1,700 rooms. The two largest convention
hotels can accommodate up to 280 rooms per night and over 16,000 square feet of meeting
space. Many affordable options for overflow rooms are nearby the convention hotels.
Based on our KCVB Occupancy Report, the group segment is a mix of association, corporate, social and
team, which was 14% of the total occupancy with November 2015 the lowest (7%) and June 2016 the
highest (15%). Corporate and team business support the shoulder seasons and corporate, association,
and tours hold strong in the peak seasons.
Group attendees are interested in outdoor activities, local events and tours, hosted receptions and meal
functions at unique venues. They are a high value segment for our group sales division.
KCVB Occupancy Mix
Market Segment
Percentage of total rooms
QTR 1 AVG
July -Sept
2015
QTR 2 AVG
Oct -Dec
2015
QTR 3 AVG
Jan -March
2016
QTR 4 AVG
April -June
2016
Corporate
20%
20%
18%
17%
Event
1%
0%
1%
1%
Government
9%
6%
4%
5%
Group
8%
11%
12%
13%
Tours
4%
0%
3%
1%
Transient/Leisure
60%
62%
63%
63%
M&C - Key Segment
Association business is more reliable and dependable than other market segments due to organizational
structures in their bylaws such as annual meeting agendas and a predictable number of members.
Organizations will continue to be part of a trade association to network, increase growth opportunities,
uncover new resources, and to have a common voice in industry -related policy.
Within the Association Segment, Agriculture is a key niche market for Discover Kalispell during FY18.
Agriculture continues to be one of the top providers for our state's economy and the need for healthier
and sustainable products has assisted in the momentum. The Flathead Valley has seen an increase in
agricultural activity over the last few years such as organic farms and commercial and school gardens.
Kalispell hosted two agriculture conferences in 2016: the Montana Organic Association and AERO
(Alternative Energy Resource Organization). Hosting these meetings gave us the opportunity to connect
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'18 Marketing Plan 112
with agricultural organizations and inform them of how the KCVB can facilitate and support meetings
and conferences.
The agricultural industry is growing and expanding within the western region of the U.S. with new
developments for educational programs, workshops and new organizations. The Flathead Valley has
cultivated a strong agricultural foundation that can be showcased as an example to bring meetings to
Kalispell.
M&C - Key Geographical Market
The Puget Sound area lies along the northwestern coast in Washington State. Seattle is part of the
Sound and the closest major U.S. city to Kalispell. Other cities in Puget Sound include Tacoma, Olympia
and Everett, Washington.
In addition to only being an eight hour drive from Seattle, Glacier Park International Airport offers
three direct flights out of Kalispell daily and Amtrak train service twice daily from Whitefish. Although the
Puget Sound region offers spectacular coastal scenery, Montana can provide authentic experiences that
only true "Montanans" can pull off. With an abundance of lakes, mountains, and Glacier National
Park, our iconic outdoor settings can create that inspirational venue for meetings and team
building. Productive meetings don't always require an epic trek and often are within a driving distance of
major cities. KCVB plans to attend trade shows that target planners from the Pacific Northwest such as
Smart Meeting Events and Connect. Connect offers events specific to Association planners.
Over the last three years KCVB has partnered with Glacier Country to promote and build awareness of
Montana as a meeting destination at IMEX (Incentive, Meetings and Event Expo). Our proximity to
Glacier National Park and choice of direct flights tends to surprise most planners and impels them to
seek more information.
M&C Emerging Market - Tour Groups
Groups or clubs will travel for activities related to their specific interest. The KCVB will seek out tour
groups that focus on activities such as history, culture and signature events. The Flathead Valley is
fortunate to offer a top-notch professional theatre, musical performances and one -of -a -kind events.
International visitors turn to their travel agencies and tour operators to get help with itineraries, travel
insurance and recommendations. International visitors perceive the Rocky Mountain region as safe and
want to visit the national parks and experience the western lifestyle.
Tour operators today recognize the seasonality of certain areas and create strategies and marketing to
highlight the non -peak times or shoulder seasons. Many companies have group departments that
specialize in specific itineraries (example: winter activities).
The KCVB will identify and promote to Groups and Clubs (those with specific interests) and tour
operators (regional and international). Identifying and building relationships with tour operators will be
beneficial when we host the International Round Up in 2018.
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'18 Marketing Plan j 13
M&C Emerging Market - Healthcare
Healthcare continues to be the leading employment industry for the Flathead Valley. Kalispell Regional
Medical Center is building a Neonatal and Pediatric Intensive Care unit and expanding the
gastrointestinal facility. The new developments will bring in specialized positions including surgeons,
neurologists and cardiologists. The skills they bring will prompt educational seminars and
workshops for healthcare professionals from outside the area. The Medical Tourism department at
Kalispell Regional promotes Kalispell and our sophisticated medical industry at national conferences and
trade shows. KCVB will collaborate with Kalispell Regional's travel coordinators, medical tourism
department and education coordinators to identify associations and conference meetings that could be
held in Kalispell.
Supporting Research
Destination Marketing —Trends for 2017
One of the challenges the travel industry faces in 2017 is fragmentation — the absence of a unique
identifier. A traveler's planning cycle spans across a series of touch points, media, and devices. It is a
challenge to adequately reach potential travelers throughout the planning cycle to assure they end up at
your destination. Through Facebook's increasing capabilities for advertising and retargeting, and
through pixel retargeting and geo-fencing, DMO's are able to start to create efficiency and obtain a true
ROL
Of course with all the technology we're faced with every day, it's only a matter of time before
consumers are overwhelmed and relook at the importance of human connections as part of the travel
experience. Trends are pointing in that direction especially with certain demographic segments.
Although technology may be the primary method used during trip planning human contact and
interactive experiences are what create trip memories. "Travel is a huge investment of time and money,
travelers will forget what companies offer through tech, what they say in their ads, but they will never
forget how these travel brands make them feel." (Skiff, Humanity Returns to Travel In An Age of Digital
Overload)
A Montana vacation provides memorable, low -tech experiences — either first time experiences or a
familiar outdoor activity in a new and spectacular setting. The Google Consumer Survey states that
prestige is now linked to unique and outstanding brand experiences versus the cost of an item or
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'18 Marketing Plan 1 14
prestige as defined by a logo. 67.6% of consumers surveyed preferred to spend disposable income on a
travel experience versus material objects. Perfect for Montana, a place for new and authentic
experiences.
The Montana Visitor
A high -value target for Montana is a traveler interested in outdoor travel and National Parks. Montana
is a place known for openness, unspoiled landscape, and wildlife. A place thought of as uncrowded,
safe, with a welcoming culture, roots in American ranch and agriculture, with rugged individuals.
Destination Analysts Destination Brand Research Study clarified that Montana evokes vivid, emotional
imagery of the outdoors in the mind of the traveler. Beyond that there is little knowledge of the state's
events, and historical and cultural attractions.
Montana is viewed as being more geographically isolated than its competition (CO, WY, UT) and can
seem intimidating if the experiences promoted are seen as being isolated. The steepest hurdle for
Montana DMO's to overcome is the perception that a Montana trip requires a lot of time (length of stay)
and is expensive to travel to. Our remoteness is both an asset and a detriment in the minds of travelers.
The Sharing Economy
HVS Consulting & Valuation conducted a recent study on the financial effect Airbnb has had on the hotel
industry, focusing on New York City, and found that hotels have been losing around $450 million in
direct revenues to Airbnb each year. Further data from the study found that in a single year's time,
Airbnb saw 2.8 million room nights booked versus 480,000 hotel room nights booked. The sharing
economy has the ability to be more responsive to market trends and has the potential to cause a
"seismic shift in the traditional methods of setting room rates and creating pricing strategies,
undermining hoteliers' ability to retain guests and market share". (Today's Hotelier, Rising competition:
The sharing economy's effect on pricing strategies)
The impact on traditional lodging properties is a lower ADR particularly during high season and around
large events. Each additional 10% increase in the size of the Airbnb market resulted in a 2-3 % decrease
in hotel revenue. (Hospitalitynet, The Impact of AirBnb on Hotel and Hospitality Industry)
AirBnb, VRBO and other short term rental options continue to impact the traditional lodging properties
in Montana. This impact is heightened with an increasing room inventory from new properties in
Montana's larger cities. Not only are the lodging properties adjusting rate to meet the appeal of short-
term rentals, they also have to deal with decreased occupancy due to the increase in room availability.
This highlights the importance of offering compelling lodging packages particularly tied around an event
or activity and the ability to promote that package effectively to potential travelers during the
facilitation stage of the trip planning cycle.
International Travelers
The national travel industry is concerned about the forecasted drop in international travel to the United
States. Major markets such as New York have revised their 2017 forecast to 300,000 fewer visitors
compared to 2016. Although Montana is a third -tier destination for international travelers, it does
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'18 Marketing Plan 1 15
provide measurable Impact to certain areas of the state including northwest Montana, particularly
during the summer months. International travelers have strong interest in U.S. National Parks,
positioning Montana well for increased visitation. Experiences International travelers are most
interested in fit well for our destination: relaxation, visiting famous landmarks/attractions including
National Parks, taking scenic drives and road trips. Considering familiarity, Montana is behind states
such as CA, CO, NV, AZ, but ahead of Utah and Wyoming. (Destination Analysts) The potential backlash
from the Federal travel bans will likely have an impact on Montana.
Meeting, Convention and Group Travel
Two-thirds of planners surveyed by Successful Meetings said that creating compelling meeting
experiences was one of the most important priorities for effective meetings in 2016. (2016 Trends
Report and 2017 Forecast by CVENT Hospitality Cloud, March 2017). CVB's should respond by
introducing unique and captivating experiences for groups and individual attendees that provide the
incentive to choose our destination over others. Montana is the perfect destination for unique and
memorable experiences. Hosting qualified planners for a FAM trip is a cost effective way to get planners
to experience and then consider Montana as a location for the business they are booking.
A 2016 survey by EproDirect and Tambourine provides key findings of meeting planner preferences:
• Meeting planners would like to see stronger customer service, an improvement in the quality of
the facilities, flexibility and quicker response times from hotels in 2017.
• 59.17% stated that Email marketing communications is the best way to reach planners with
information, updates, and special offers. Followed by trade shows/events at 14.79%.
• The hotel website is the primary source of information planners use to learn about meeting facilities,
followed by CVB websites and internet search engines. They are primarily using their desktop or laptop
to access hotel websites, but many are also using their smartphone mobile devices.
• Meeting planners continue to find a great deal of value in FAM tours, meetings facilities guides and
new hotel openings.
• Planners seem to find facilities views and virtual tours to be the most helpful when selecting a meeting venue.
• Floor diagrams, measurements and capacity charts are the most important hotel website tools for
planners when selecting a meeting venue.
• Planners continue to read trade publications, but don't often use them as their primary source to learn
about meeting venues.
• Linkedln is the most often used social media channel followed by Facebook.
• Saving time and money are the most important benefits for planners who are engaging in multiyear contracts
(EproDirect and Tambourine, online survey of meeting planners, Dec 2016)
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'18 Marketing Plan 116
Discover Kalispell's Cooperative Marketing
Cooperative Marketing Efforts
Discover Kalispell works cooperatively with the PR and Group Travel departments of MOTBD and Glacier
Country to assist with hosting press trips, social influencers, and participating in media events held in
Seattle and San Francisco. We collaborate with Explore Whitefish and Glacier Country on PR crisis issues
to ensure a consistent message to travelers. For the group travel, meetings and conventions segment,
Discover Kalispell participates in FAM trips, RMI site tours and meeting planner shows such as IMEX.
In our local market Discover Kalispell regularly meets with our partners at Glacier National Park,
Flathead Forest Service, Associated Chambers of Flathead Valley, Kalispell Downtown Association and
Business Improvement District, Montana West Economic Development, Flathead County Parks and
Recreation and Fairgrounds, Kalispell Parks and Recreation, and Montana State Parks. The increased
visitation to GNP has provided an opportunity to promote activities and attractions outside of the park,
making information available to GNP staff and the West Glacier VIC.
During FY17, Discover Kalispell collaborated with Explore Whitefish and Whitefish Mountain Resort,
along with a matching grant from MOTBD, to run an out -of -home campaign in San Francisco promoting
the new direct flight on United and winter travel to the Flathead Valley.
Discover Kalispell did not choose to participate in MOTBD co-ops during FY'16 or FY'17 but is open to
reevaluating co-ops as they become available and reengaging with MOTBD.
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'18 Marketing Plan 117
Marketing Plan Goals and Objectives
Goals
1. Increase awareness of Kalispell as a travel destination to expanded markets and audiences.
2. Build relationships with visitors as demonstrated through increased usage and engagement with
our key platforms.
3. Grow winter and shoulder season visitations.
4. Diversify the promotion of Kalispell's amenities to decrease an over -reliance on activities that
can be affected by climate conditions.
5. Promote Kalispell for leisure -based group travel.
6. Connect with active meeting planners in drive market and regional areas.
7. Promote Kalispell as a meeting destination to local businesses and organizations.
8. Educate meeting planners on services the CVB provides.
9. Play an active role as a voice for tourism in the state and the community through positive
publicity and outreach.
Objectives
1. Increase occupancy at TBID hotels between October and June by 2% (as measured by TBID
Collections).
2. Increase total unique visitors to website by 10% over FY'17.
3. Create campaigns that package event tickets and room reservations during winter and shoulder
months.
4. Generate 15 media stories in target markets through public relations efforts.
5. Increase total social media reach by 5% over FY17.
6. Create two campaigns that enhance local agricultural products.
7. Successfully produce established signature events: on budget and with increased economic
impact to community.
8. Provide sponsorship through the CVB Event Grant program for new events or sports
tournaments that have long term growth potential during off-season.
9. Increase database of qualified and interested meeting planners by 20%.
10. Retain engagement of meeting planner database through quarterly newsletters.
11. Attend two regional tradeshows to promote Kalispell as a meeting destination.
12. Host one meeting planner FAM of qualified planners who have never been to Glacier Country.
13. Connect and engage with meeting planners through targeted advertising campaigns.
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'18 Marketing Plan 1 18
KCVB Combined Budgets FY'18
TBID Projected Revenue
$ 560,000
Bed Tax Projected Revenue
$ 124,000
FY'17 Carryover
$ 55,000
FY'17 Carryover
$ 6,000
Total
$ 615,000
Total
$ 130,000
Program Description
Program
Program
Project
Total
Project
Total
Administration - Operations *
$28,800
Administration
$20,050
Staffing - Wages, Employer Expenses
$220,450
Staff employer expenses (VIC)
$13,000
Director, Group Sales Mgr, Admin
Asst)
Admin-operations
$7,050
Marketing Support
$12,500
$41,750
Smith Travel Reports
$5,500
Organizational Memberships
$3,000
TAC/Gov Conf
$750
Research and Education
$4,000
VIC Staff -year round
$27,000
seasonal
$3,000
Opportunity
$5,000
Outreach
$1,000
Wayfinding
$5,000
Website
$27,000
$
-
Maintenance and enhancements
$9,000
SEO & SEM
$9,000
New website analysis and concepts
$9,000
Fulfillment
$4,500
phone (800 line)
$200
postage
$4,000
supplies
$300
$35,700
Consumer Marketing
$88,250
Photo and video library
$4,000
Photo and video library
$2,000
Social Media admin & advertising
$7,000
Social Media admin & adv
$8,000
Creative services
$25,000
Media buy: print and online
$35,000
Online Advertising
$14,000
Print Advertising
$8,000
Travel show attendance
$2,500
Travel show attendance
$1,700
Trade show booth
$1,000
Airport display
$750
EMarketing
$5,000
Visitor guide and niche brochures
$8,000
Printed Materials
$2,000
Kalispell Chamber of Commerce/Convention & Visitor
Bureau - FY'18
Marketing Plan
119
Events and Sports -Operations and Promotion
Dragon Boat Festival
Spartan Race
Pond Hockey
Indoor Soccer
Other event & sports sponsorships
Event Operations Management
Groups and M&C
Meeting Planner Shows
Meeting Planner FAM
Meeting planner incentive program
Advertising/ENews
Group photo and video library
M&C guide
Customer Mgmt System
M&C memberships
Sales calls
Publicity
Travel media press trips/FAM
Proactive & reactive PR
Kalispell branded merchandise
TOTAL
$138,000
$30,000
$23,000
$30,000
$20,000
$10,000
$25, 000
$70,000
$15,000
$12,000
$15,000
$15,000
$2,000
$2,000
$6,000
$1,000
$2,000
$30,000
$13, 000
$16,000
$1,000
$ 615,000
$11,000
Event Promotion - Press/media
Event Promotion - Printed Adv
Event Promotion - Radio/TV
Event Promotion - Social Media
Event Promotion - Electronic
$3,000
$1,000
$1,000
$3,000
$3,000
$17,000
Online Digital Advertising $7,000
Group Marketing Personnel $10,000
TOTAL $ 130,000
*Operations includes bookkeeping, rent, office supplies, postage & copies, tech support, equipment & furniture, phone, audit
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY`18 Marketing Plan 120
Kalispell Chamber of Commerce/Convention & Visitor Bureau - FY'18 Marketing Plan 121
TOURISM BUSINESS IMPROVEMENT DISTRICT
FUND: 7855
PROJECTED FIDUCIARY RECEIPTS AND FUNDS DUE TO
estimated
proposed
ACTUAL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY14/15
FY15/16
FY16/17
FY16/17
FY17/18
BEGINNING CASH
10100 CASH:
$0
$0
$49,000
$49,000
$55,000
Total Cash
$0
$0
$49,000
$49,000
$55,000
RECIEPTS (DUE TO TBID)
10100 Room Tax
$549,404
$551,003
$525,000
$525,000
$560,000
Total Receipts
$549,404
$551,003
$525,000
$525,000
$560,000
TOTAL AVAILABLE
$549,404
$551,003
$574,000
$574,000
$615,000
DUE TO
Administration
$27,250
$28,800
Staffing
$227,000
$220,450
Marketing Support
$8,500
$12,500
Website
$18,000
$27,000
Consumer Marketing
$86,750
$88,250
Events and Sports - Operations and
Promotion
$118,500
$138,000
Groups and M&C
$58,000
$70,000
Publicity
$30,000
$30,000
$549,404
$502,003
$574,000
$519,000
$615,000
ENDING CASH
CASH:
$0 $49,000 $0 $55,000 $0
PROGRAM DESCRIPTION
The Tourism Business Improvement District is a component unit of the City of Kalispell. The City does not record revenues and expenses of the
district. The funds are passed thru to the Chamber of Commerce. The Chamber is responsible for managing the funds and providing the City with
financial statements.
22
BUSINESS IMPROVEMENT DISTRICT
FUND: 2700490-4703 3 0
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 CASH: Operating
Total Cash
REVENUES
363010 Assessments
311100 Levy
312000 Penalty & Interest
335230 Class 8 PP Reimb.
365000 Donations/Grants
371010 Interest
Total Revenue
TOTAL AVAILABLE
EXPENSES
Operating
ENDING CASH
estimated
proposed
ACTUAL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY14/15
FY15/16
FY16/17
FY16/17
FY17/18
$77,818
$57,258
$26,045
$26,045
$9,270
$77,818
$57,258
$26,045
$26,045
$9,270
$23,577
$56,854
$223
$622
$4,397
$372
$23,319
$50,706
$926
$643
$11,970
$197
$23,500
$52,000
$100
$640
$11,250
$250
$23,388
$47,743
$100
$660
$11,234
$100
$0
$0
$0
$0
$0
$0
$86,045
$87,761
$87,740
$83,225
$0
$163,863
$145,019
$113,785
$109,270
$9,270
$106,605
$118,974
$103,388
$100,000
$9,270
CASH: Operating $57,258 $26,045 $10,397 $9,270 $0
Program Description
Downtown Business Improvement District was created May 17, 2004 by Resolution 4891A adopting a budget and providing funding throuh a
mill levy and assessment combination
23
BUSINESS IMPROVEMENT DISTRICT
FUND: 2700490470330
EXPENDITURE DETAIL/SUMMARY
PROGRAM:
STAFFING:
349 Mileage/Supplies/Conferences/ Rent
350 Contract staff - coordinator
353 Contract staff- other
COMMUNICATIONS:
322 Newsletter
345 Cell Phone/Wireless
352 Web Site Development/logo
357 Social Media and On-line Marketing
DEVELOPMENT ACTIVITY:
351 Development Activity: Contract services
355 Fagade Improvement Program
365 Advertising/Publications
366 Sponsorship/Events
530 Insurance
TOURISM:
356 Printing
BEAUTIFICATION:
360 Art
364 Cleaning & Flowers
522 Administrative Transfer
Total Budget
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY14/15
FY15/16
FY16/17
FY17/18
$5,716
$4,037
$5,500 $0
$29,700
$29,700
$30,000 $0
$23,192
$19,210
$20,000 $0
$265
$350
$0
$777
$777 $800
$0
$1,642
$1,493 $2,000
$0
$2,282
$9,545 $10,200
$0
$190
$1,024
$5,000
$0
$11,575
$24,085
$10,000
$0
$13,069
$6,759
$0
$0
$2,590
$2,720
$2,000
$0
$7,183
$7,526
$7,500
$0
$0
$1,880
$0
$0
$0
$0
$1,000
$0
$3,627
$4,334
$4,350
$3,651
$4,797
$5,884
$4,688
$5,619
$106,605
$118,974
$103,388
$9,270
24
BUSINESS IMPROVEMENT DISTRICT
FUND: 2701-490-4703 3 0
PROJECTED REVENUE AND FUND SUMMARY
proposed
BUDGET
FY17/18
BEGINNING CASH
10100 CASH: Operating $0
Total Cash $0
REVENUES
To Be Determined
Total Revenue $0
TOTAL AVAILABLE $0
EXPENSES
To Be Determined $0
ENDING CASH
CASH: Operating $0
PROGRAM DESCRIPTION
Downtown Business Improvement District was created April 3, 2017 by Resolution 5801
25
CAPITAL IMPROVEMENT PLAN
PAGE
FUND
Dept. #
1
1000
410
PUBLIC WORKS
1
1000
412
FACILITIES
1
1000
413
POLICE
1
1000
416
FIRE
1
1000
420
PLANNING
1
2230
440
AMBULANCE
1
2394
420
BUILDING
1
2500
421
STREETS
2
2215
436
PARKS
2
2600
436
FORESTRY
2
5160
430
AIRPORT
2
5210
447
WATER
3
5310
454
SEWER
3
5310
455
WWTP
3
5349
453
STORM SEWER
3
5510
460
SOLID WASTE
4
6010
410
CENTRAL GARAGE
4
6030
403
INFORMATION TECHNOLOGY
CITY OF KALISPELL
FIVE YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT DESCRIPTION 2018 2019 2020 2021 2022 TOTAL
PUBLIC WORKS ADMIN §VEHICLE REPLACEMENT (287,426, 409, 410, 402, 425,800) $50,000 $75,000 $25,000 $25,000 $175,000
1000-410-430100-= ROBOTIC TOTAL STATION $37,000 $37,000
TOTAL $37,000 $50,000 h 5 000 $25,000 S25,00 $212,000
CITY FACHdIIES-MAINT PARKS AND RECREATION FRONT OFFICE REORGINAZATION $10,000 $10,000
1000-412-411230 CITY HALL PARTITIONS $7,000 $7,000
TOTAL $17,000 SO F $ SO S17,000
POLICE
VEHICLE REPLACEMENT- MARKED PATROL (2 veh. Purchased one year 3 the next)
$81,000
$123,000
$85,000q
$125,000
$125,000 $539,000
1000-413-42014x-xxx
VEHICLCLE REPLACEMENT- UNMARKED VEHICLES
$18,000
$18,000
$18,500 $18,500
$40,000 $113,000
VEHICLE REPLACEMENT- MCU/ SRT VEHICLES
$20,000
$25,000
$19,000 $64,000
INTERVIEW RECORDING SYSTEM
$12,000
$12,000
ELECTRONIC TICKETING
$53,500
$53,500
RADAR TRAILER
$10,000
IS184,000
$10,000
REPLACE PARKING TICKET STATION IN EAGLES LOT
$16,000
$16,000
TOTAL
$182,500
$169,000
$103,5 $168,500
$807,500
FIRE
S.C.B.A REPLACEMENT BOTTLES
$66,000
or$66,000
1000-416-420400-xxx
$0
TOTAL
SO
$66,000
SO
$0 $66,000
PLANNING AND ZONING
REPLACEMENT- 2005 Chevy Malibu Sedan
$15,000
$15,000
1000-420-411020-xxx INVEHICLE
$0
TOTAL
$15,000
SO
SO
$15,000
AMBULANCE
TRANSPORT AMBULANCE
$185,000
$370,000
2230-440-420730-xxx
LIFE PAK 15 CARDIAC MONITORS
$130,000
$130,000
TOTAL
$0
$315,000
SO
$500,000
BUILDING
VEHICLEREPLACEMENT- 2006 Impala Sedan
$35,000
$35,000
2394-420-420530-xxx MVEHICLE
REPLACEMENT- 2005 Chevy Malibu Sedan
$15,000
$15,000
VEHICLE REPLACEMENT - 2008 Sierra Pickup - upgrade to 4X4
$35,000
$35,000
COMPUTER EQUIPMENT - GIS Server
$10,000
$10,000
BUILDING IMPROVEMENT - Stairwell Awning
$10,000
$10,000
BUILDING IMPROVEMENT - Stairwell Repairs
$10,000
$10,000
TOTAL
$105,000
$10,000
SO
$115,000
SPECIAL STREET MAINT
TSM 5- 3 AVE E / 4TH AVE E COUPLET
$19,514
$19,514
2500-421-430240-xxx
TSM 10-2 ST E / WOODLAND AVE (HSIP FUNDED)
$260,193
$260,193
TSM 12- 18TH ST / AIRPORT ROAD
$260,193
$260,193
TSM 15- 4TH AVE E / 2ND ST E
$19,514
$19,514
TSM 16- WHITEFISH STAGE ROAD / WEST EVERGREEN DRIVE
$182,135
$182,135
TSM 17- CONRAD DRIVE / WOODLAND PARK DRIVE
$130,096
TSM 24-TRAFFIC SIGNAL SYNCHRONIZATION -US 93 AND HWY 2 (MDT FUNDED)
$247,183
$247,183
TSM 26- TRAFFIC PLAN UPDATE SCHEDULE (CITY'S PORTION)
$65,048
$65,048
PM -MILL, OVERLAY AND CHIP SEAL PROJECTS
$500,000
$500,000
00,0004 $500,000
$500,000 $2,500,000
PM-STRIPPINGPROJECTS
$30,000
$30,000
,30,000 $30,000
$30,000 $150,000
RH4TH AVE E FROM CENTER TO 14TH ST E (BOND) (Coordination with water project phases)
$903,500
$903,500
RH-8TH AVE W FROM 7ST W TO I ITH ST E (Coordination with water project phases)
$683,878
$683,878
SHOP COMPLEX PAVEMENT RESTORATION (Split b/t wtr, swr, storm, streets, solid wst)
$38,200
$38,200
COLD STORAGE ROOF REPLACEMENT
$31,500
$31,500
SALT BRINE STORAGE TANK (CARRYOVER)
$11,000
$11,000
HEAVY TRUCKS REPLACEMENT - (12 YD)(263,311,246,305)
$360,000
100,000
$525,000
HEAVY TRUCKS REPLCMNT - (ICE MELT/WATER TRUCK)(330,338,361)(MACI MATCH)
$24,500
$50,000
$50,000
$124,500
SKID STEER LOADER REPLACEMENT(337)
$65,000
$65,000
VEHICLE REPLACEMENT -UP TO 1 TON(259,327,200,210,430,214)
$45,000
$30,000
$90,000
$250,000
STREET SWEEPER- (PRICE REFLECTS GRANT MATCH) (306,350,351)
$43,000
$43,000
$43,000
$129,000
BACKHOE REPLACEMENT (244)
05,000
$105,000
MOTOR GRADER REPLACEMENT (PRICE FOR USED REPLACEMENT) (3 73)
I
20, $200,000
FRONT END LOADER REPLACEMENT (371)
$210,000
$210,000
ASPHALT PAVER REPL. (PRICE FOR USED REPLACEMENT) (309)
$240,000
$240,000
SUPPORT EQUIPMENT REPLACEMENT - FLAIL MOWER (339)
70,000
$70,000
SUPPORT EQUIPMENT REPLACEMENT - CRACK SEALER (325)
$50,000
$50,000
SUPPORT EQUIPMENT REPLACEMENT -TRAILER (385)
$25,000
$25,000
SUPPORT EQUIPMENT REPLACEMENT - TRAILER (Needed to haul Paver)
$25,000
$25,000
SUPPORT EQUIPMENT REPLACEMENT - AIR COMPRESSOR (398)
$15,000
$15,000
SUPPORT EQUIPMENT REPLACEMENT - SANDER/DE-ICER COMBO UNIT
$30,000
$30,000
SUPPORT EQUIPMENT REPLACEMENT - AIRLESS STRIPER & LINE DRIVER
$20,000
$20,000
SUPPORT EQUIPMENT REPLACEMENT - MOBILE PRESSURE WASHER
$8,000
$8,000
SUPPORT EQUIPMENT REPLACEMENT - GRAPHIC PLOTTER
$8,000
$8,000
SUPPORT EQUIPMENT REPLACEMENT - PIPE THREADER
$9,000
$9,000
SUPPORT EQUIPMENT NEW - VARIABLE MESSAGE BOARD
$20,000
$20,000
$40,000
SUPPORT EQUIPMENT NEW - GRINDLAZER
$11,000
$11,000
SUPPORT EQUIPMENT NEW - WAVETRONIX DETECTION FOR TRAFFIC SIGNAL
$16,000
$16,000
TOTAL
$2,519,638 $1,945,392
$1,065,193
$1,010, $7,677,454
I
CITY OF KALISPELL
FIVE YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT DESCRIPTION
2018
2019
2021
TOTAL
PARKS NEWLAWRNCE PARK- EXPANDED PARKING
$45,000
$45,000
2215-436-460xxx- WOODLAND PARK- STABALIZE POND PERIMITER
$75,000
$75,000
WOODLAND PARK- PAINT LOG PAVILLION
$18,000
$18,000
WOODLAND PARK- CAMP CENTER EXTERIOR PAINTING
$20,000
$20,000
DEPOT PARK -REPAIR AND PAINT EXTERIOR RESTROOMS
$5,000
$5,000
DRY BRIDGE PARK- PEDESTRIAN WALKWAY
$135,000 $135,000
DRY BRIDGE PARK- ACCESSIBLE FISHING PIER
$20,000 $20,000
THOMPSON MEMORIAL PARK - PLAYGROUND
$29,000
$29,000
LIONS PARK- PLAYGROUND
$40,000
$40,000
WESTERN PARK- COMPLETE DEVELOPMENT?
$270,000
$270,000
KIDSPORTS MAINTENANCE STORAGE BUILDING
$50,000
$50,000
KIDSPORTS 35 GPM WELL
$25,000
$25,000
KIDSPORTS ASPHALT PRESERVATION
$25,000
$25,000
KIDSPORTS GATOR UTILITY VEHICLE
$14,000
$14,000
POOL PAINT LAZY RIVER
$35,000
$35,000
POOL REMODEL WOMENS SHOWER
$5,500
$5,500
TORO 5900
$90,000
$80,000
KUBOTA
$50,000
$50,000
HIGHWAY 93 TRAIL ALIGNMENT STUDY
$30,000
$30,000
RECREATION VAN- 15 PASSENGER
$18,000
$18,000
3/4 TON PICKUP SNOWPLOW WITH TOMMY LIFT
$22,000
$22,000
1/2 TON PICKUP
$15,000
rr
$15,000
TOTAL
$236,500
$157,000
5163,000�
$315,000
$1,026,500
FORESTRY BANDIT CHIPPER
2600-436-460433-, 3/4 TON PICKUP WITH TOMMY LIFT
TOTAL
AIRPORT
MAIN RUNWAY- THIN OVERLAY
5160-430430310-=
WEST SIDE TAXIWAY AND ACCESS POINTS -PULVERIZE AND OVERLAY
Projects identified are presented for
EAST SIDE TAXIWAY AND ACCESS POINTS- PULVERIZE AND OVERLAY
current footprint and use. The
NORTH FUEL ISLAND ACCESS ROAD- PULVERIZE AND OVERLAY
update of the Urban Renewal Plan
my alter the approach of the CIP.
MAIN HANGAR TAXIWAY -PULVERIZE AND OVERLAY
NORTH WEST AIRPORT ROAD CONNECTOR- PULVERIZE AND OVERLAY
CRACK SEAL (RYAN LANE LOTS, HANGAR & TAXIWAY ACCESS POINTS & FUEL ISLANDS
TOTAL
WATER
5210-447-430550-x
$55,000 $,000
$za,00 $24za,000
555,000 SO � $24,000 $0 579,000
$372,000 $372,000
$255,516
$255,516
$362,167
$14,280
$14,280
$41,446
$41,446
$56,000
$56,000
$14,794
$14,794
$386,7941 $311,242 22,167 $56,000
$1,116,203
8TH AVE W. MAIN REPLACEMENT FROM CENTERTO I ITH ST
$2,455,975
$2,455,975
4TH AVE. E. MAIN REPL. (BOND) (CNTERTO 3 ST TO 14 ST E CORD W/STREET, STORM CIP)
$1,923,555
$1,923,555
7TH AVE WN LOOP FROM 6TH AVE WN TO E NEVADA ST
$382,605
$382,605
MISC CONTRACT MAIN UPSIZE
$200,000
$150,000
$150,004 $150,000 $150,000
$800,000
METERS -NEW
$45,600
$45,600
$45,600 $45,600
$45,600
$228,000
METERS -REPLACEMENTS
$110,000
$110,000
$110,000 $110,000
$110,000
$550,000
1ST AVENUE WN - 8" REPLACEMENT FROM NEVADA TO MONTANA
$888,707
0
$888,707
CONSTRUCT GROSSWIELLER WELL (CARRYOVER)
$961,746
$961,746
SCADA SYSTEM UPGRADES
$15,000
$15,000
$15,000 $15,000 $15,000
$75,000
LIBERTY STREET WATER MAIN PRJ
0
$384,722
$384,722
ALTITUDE/PRV VALVE AT ELEVATED TANK (50 % GROWTH)
$140,843
$140,843
6TH AVE WN FROM IDAHO TO INTERSECTION OF NEVADA & 7TH AVE WN
$1,024,01
$1,024,019
LOWER ZONE RESERVOIR ROOF REPAIRS
$3,500,
$3,500,000
9TH AVE W FROM 6TH ST W TO 8TH ST W, 8TH ST W BIT 8TH AVE W & LOTH AVE W
$625,000
$625,000
2ND AVENUE WEST - CENTER TO 6TH STREET WEST
$1,156,266
$1,156,266
SHOP COMPLEX PAVEMNT RESTORATION (Split b/t wtr, swr, storm, street, solid wst)CARRY
$38,200
$38,200
PARKS METERING PHASE I AND PHASE B
$30,000
$30,000
8TH STREET WEST FROM IOTH AVENUE WEST TO 13TH AVENUE WEST
$416,000
$416,000
OLD SCHOOL STATION FREQUENCY DRIVE ADDITION
$45,000
$45,000
FACILITY PLAN
$300,000
$300,000
WATER STORAGE FACILITY
$5,400,000
$5,400,000
VEHICLE REPL.-UP TO I TON(220,270,275,272)
$25,000
$65,000
$25,000
$115,000
TRENCH ROLLER REPLACEMENT(271)
$27,000
$27,000
BACKHOE REPLACEMENT(249,222)
$130,000
$130,000
$260,000
HEAVY TRUCKS REPLACEMENT - (12 YD)(221)
$175,000
$175,000
RIDING MOWER REPLACEMENT
$10,000
$10,000
SUPPORT EQUIPMENT REPLACEMENT -TAPPING MACHINE
$17,00
$17,000
TOTAL
$4,735,101
53,122,418
$1,651,866 55,266J
$21,929,638
2
CITY OF KALISPELL
FIVE YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT DESCRIPTION 2018 2019 2 2021 TOTAL
SEWER- 6TH ALLEY E. SOUTH OF 14 E ST. TO 13 ST E PIPE REPLACEMENT $204,900 $204,900
BILLING AND COLLECTION 5TH ALLEY E FROM 7 ST E TO 10 ST E SLIP LINING $74,746 $74,746
5310-454A30630-xxx 1ST ALLEY WN FROM MONTANA ST TO WASHINGTON ST SLIP LINING $49,783 $49,783
3RD ALLEY WEST; 10 ST W -11 ST W, AND 11 ST W- 2ND AVE W SLIP LINING $74,366 $74,366
SE 1/4 SECTION 36 LIFT STATION (100 % GROWTH) $398,688 $398,688
MANHOLE REHABILITATION & SEWER MAIN REPLACEMENTS/REPAIRS $50,000 $50,000 $50,004 $50,000 $250,000
WEST SIDE INTERCEPTOR-STILLWATER ROAD PROJECT (100 % GROWTH) $3,249,378 $3,249,378
WEST SIDE INTERCEPTOR - 3 MILE DR & SPRING CREEK PROJECT (CARRY AND NEW) $8,229,427 $8,229,427
MISC. SEWER CONTRACT MAINS AND FACILITY ENLARGMENTS $20Q000 $45,000 $45,000 $45,000 $380,000
FIRST ALLEY E AND W BETWEEN 7 ST W AND 9 ST W SLIP LINING $108,405 $108,405
6TH ALLEY WN FROM WYOMING ST TO COLORADO ST SLIP LINING $45,888 $45,888
6TH ALLEY EN; E OR.- E ID./ E WASH; 6TH ALLEY -7TH ALLEY SLIP LINING $57,321 $57,321
LIFT STATION COMMUNICATION UPGRADE $20,000 $20,000 120,000 $20,000 $100,000
GRANDVIEW LIFT STATION RELOCATION & UPSIZE (50 % impact) $460,000 $460,000
LIFT STATION #5A REMOVAL $244,572 $244,572
SHOP COMPLEX PAVEMNT RESTORATION (Split b/t wtr, swr, storm, street, solid wst) $38,200 $38,200
4TH ALLEY WN FROM CALIFORNIA TO UTAH $913,297
5TH ALLEY WN FROM MONTANA ST. NORTH TO END $759,978 $759,978
1ST AND 2ND AVE EN FROM WYOMING ST TO THE NORTH $1,001,878 $1,001,878
FACILITY PLAN UPDATE AND RATE ANALYSIS $200,000 $200,000
TOTAL $9,392,627 $535,409 $4,523,044 $1,361,450 $1,028,297 $16,840,827
SEWER-WWTPDAF REPLACEMENT -IUNIT $1,222,969 $1,222,969
5310-455-430643-xxx DIGESTED SLUDGE 3-WAY VALVE REPLACEMENT $15,000 $15,000
MISC REPLACEMENT ITEMS/MAINTENANCE/REPAIR $100,000 $100,000 $100,000j
$500,000
EAST SECONDARY CLARIFIER COATING REHABILITATION I $58,672 $58,672
WEST PRIMARY CLARIFIER MECHANICAL REBUILD $50,616
SECONDARY CLARIFIER COVERS - NORTH AND SOUTH(carry $100,000, new $100,000) $200,000 $200,000
PRIMARY DIGESTER INSPECTION AND CLEANING $30,000 $30,000
SAND FILTERS MAINTENANCE AND REPLACEMENT (CARRYOVER) $200,000 $200,000
LIFT PUMP REPLACEMENTS $33,000 $33,000
AWWTP EFFLUENT QUALITY UPGRADE $4,602,572
AWWTP EFFLUENT QUALITY UPGRADE (2025) $3,156,049 $3,156,049
SECONDARY DIGESTER LIDS REPLCMNT (CARRYOVER $500,000, NEW$400,000) $900,000 $670,000 $1,570,000
SOLIDS DEWATERING CONSTRUCTION (CARRYOVER) $99,000 $99,000
PROCESS CONTROL 1 $118,352 $118,352
EF3 EFFLUENT FILTRREPLC FOR ADDT CAPACITY & IMPR PERFORMANCE (60 % IMPACT) $1,364,084 $5,456,336 $6,820,420
SECONDARY TREATMENT STANDY POWER (26% IMPACT) $144,652 $144,652
DIGESTER SLUDGE BOILER AND HEAT EXCHANGER OVERHAUL $75,000 $75,000
FACILITY PLAN UPDATE AND RATE STUDY $100,000 $100,000
T-WAS TANK ROOFING REPLACEMENT $32,000 $32,000
BIOSOLIDS ALTERNATE DISPOSAL ENGINEERING PHI, CONSTRUCTION PH2 $600,000 r
$3,600,000
CHEMICAL STORAGE AND FEED -PHASE 3 $170,953 $170,953
HEAVY TRUCKS REPL.- (12 YD) (204,264) $150,000 $150,000 M4 $300,000
LARGE IMPLEMENT TRACTOR REPLACEMENT (502) $20,000 $20,000
VEHICLE REPLACEMENT -UP TO 1 TON (208)(209) $40,000 $30,000 $70,000
TOTAL $1,784,000 $3,173,709 S3,180,616 $1,617,621 $13,433,309 $23,189,255
STORMWATER
5349-453-430246-=
STORM DRAIN CORRECTIONS
COP-124 (Pipe conveyance from detention pond 124 in W Stillwater drainage)
COP-118 (Pipe conveyance from detention pond 118 to Stillwater. Kalispell drainage area)
STORMWATER FACILITY UPSIZING
SYLVAN DRIVE STORMWATER REPAIR PHASE 2
NORTH MAIN STORM IMPROVEMENT
ELMS STORMWATER IMPROVEMENT
TWO MILE DRIVE DRAINAGE IMPRVMNT FROM HAWTHORN TO MERIDIAN
SHOP COMPLEX PAVEMNT RESTORATION (Split b/t wtr, swr, storm, street, solid wst)
STORMWATER QUALITY TREATMENT FACILITY - WYOMING STREET OUTFALL
STORMWATER QUALITY TREATMENT FACILITY - 1ST AVE W SOUTH OF CITY SHOP
DP-127 REG DETENTION POND FOR NEW DEVELOP AREAS N OF 3 MILE DR & W OF STILLWTF
STORM FOR 4TH AVE E WATER PROJECT (BOND) (PRJ SPLIT W/WATER & STREETS)
PIPELINE INSPECTION CAMERA TRUCK REPLACEMENT (281)
VACUUM TRUCK REPLACEMENT (213)
BACKHOE REPLACEMENT (286) (Replacing with an Excavator)
VEHICLE REPLACEMENT -LIGHT VEHICLES UP TO 1 TON(661,288,212)
SUPPORT EQUIPMENT REPL.- TRAILER MOUNTED GENERATOR(260)
SUPPORT EQUIPMENT REPLACEMENT - SUBMERSIBLE PUMPS
TOTAL
$100,000
$100,000
100,004 1003,5
$100,000
$500,000
$$
,000
$
$4,263,296
$4,263,296
$230,000
$30,000
$30,000 $30,000
$30,000
$350,000
$390,000
$390,000
66,914
$166,914
$210,625
$210,625
$250,000
$250,000
$38,200
$38,200
$125,334
$125,334
$297,594
$297,594
$1,187,463
$1,187,463
$304,728
$304,728
$175,000
$175,000
00,0
$400,000
$130,000
1
$130,000
$40,000
$40,000
$37,000
$117,000
$45,000
$45,000
1 $50,000 $50,000
$1,482,928 $1,743,088 $696,914 S3,899,724 1$4,740,890 $12,563,544
SOLID WASTE GARBAGE TRUCK REPLACEMENT - SIDE ARM LOADER (323) $324,500 $324,500
5510-460-430840(5)-xxx GARBAGE TRUCK REPLACEMENT - SIDE ARM LOADER -REFURBISH (331,450) $85,000 $85,000 $170,000
GARBAGE TRUCK REPLACEMENT - REAR LOADER (316) (FY18 REPLC FLOOR) $20,000 $210,000 $230,000
TOTAL $20,000 $0 $295,0004 S409,500 $724,500
C
CITY OF KALISPELL
FIVE YEAR CAPITAL IMPROVEMENT PLAN
DEPARTMENT DESCRIPTION
VEHICLE REPLACEMENT -LIGHT VEHICLES -UP TO 1 TON(326)
SUPPORT EQUIPMENT REPLACEMENT - TIRE BALANCER
SUPPORT EQUIPMENT REPLACEMENT - TIRE CHANGER
SUPPORT EQUIPMENT REPLACEMENT - AIR COMPRESSOR
SUPPORT EQUIPMENT REPLACEMENT - WELDERS
SUPPORT EQUIPMENT REPLACEMENT - WASTE OIL HEATER W/TANK
SUPPORT EQUIPMENT REPLACEMENT - SCAN TOOL
SUPPORT EQUIPMENT NEW ITEM -DIAGNOSTIC TOOL KIT
TOTAL
2018 2019 2020
$35,000
$7,500
$6,000
$6,500
$6,000
2021
$5,500
$10,000
$10,000 $41,500 $19,500 $5,500
TOTAL
$35,000
$7,500
$6,000
$6,500
$5,000 $10,500
$15,000 $15,000
$6,000
$10,000
S20, $96,500
SERVER- DOMAIN CONTROLLER
$10,000
$10,000
SERVER- PRIMARY DOMAIN CONTROLLER
$10,000
$10,000
SERVER - DATABASE (TYPE 1)
$5,000
$5,000
SERVER - FILE SHARE SERVER
$7,000
$7,000
SERVER- MAP AND CITYWORKS
$10,000
$10,000
$20,000
SERVER - CLUSTER (3 FOR VMS)
$33,000
$30,000
$63,000
SERVER- DATABASE (TYPE 2)
$11,000
41
$11,000
SERVER- STORAGE (SAN)
$30,000
$30,000
SERVER- WEB SERVER
$8,000
$8,000
SERVER - STATION 62
$10,000
$10,000
SERVER- SECURITY CAMERA VIDEO REPOSITORY
$10,000
$10,000
SERVER - DISK BBASED BACKUP
$40,000
$40,000
NETWORK EQUIPMENT -SWITCH -CITY HALL(1)
$4,000
$10,000
$14,000
NETWORK EQUIPMENT - SWITCH - PUBLIC SAFETY (2)
$8,000
$8,000
$16,000
NETWORK EQUIPMENT - SWITCH - PARKS
$3,000
$3,000
NETWORK EQUIPMENT - SWITCH - STATION 62
$4,000
$4,000
NETWORK EQUIPMENT - FIREWALL APPLIANCE (2)
$25,000
$25,000
NETWORK EQUIPMENT - FIREWALL APPLIANCE FOR REMOTE SITES (3)
$10,000
$10,000
NETWORK EQUIPMENT - ROUTER FOR STATION 62
$10,000
NETWORK EQUIPMENT - ROUTER FOR CITY SHOPS
$8,000
$8,000
GENERATOR- CITY HALL SERVER ROOM
$50,000
$50,000
TELEPHONE SYSTEM
100,000
$100,000
HARD DRIVE CRUSHER
$7,000
$7,000
AV- CAMERA STATIONARY
$6,200
$6,200
$12,400
AV -VIDEO SWITCHER
$10,000
$19,000
AV - SWITCHER
$10,000
$10,000
TOTAL
77,000
$101,200
162,000
$92,200
$90,000
$512,400
El