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05. Special Revenue Funds, Public Safety 2018 Prelim BudgetSPECIAL REVENUE FUNDS Page Fund Dept PUBLIC SAFETY 1-2 2230 Ambulance $ 1,152,211 3 2956 Fire Grants $ 236,448 4 2957 Hazmat Grant $ 23,500 5-6 2399 Impact Fees $ 934,709 7 2915 Stonegarden Grant $ 61,473 8 2916 Drug Enforcement Grant $ 93,046 9 2918 CHRP Grant $ 73,431 10-11 2919 Law Enforcement Grants $ 91,500 12-13 2394 Building Dept. $ 925,500 Total $ 3,591,818 AMBULANCE ACCOUNT # 2230-440 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The Kalispell Ambulance provides Advanced Life Support medical response, treatment and transport of the sick and injured, and public safety education. DEPARTMENT PERSONNEL: Chief, Assistant Chief, and Clerk split (50%) with the Fire department, and 8 Firefighters. GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? The goal of the Kalispell Ambulance Department is to provide effective medical response and educate the community on safe living practices. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: The primary outcome of the FY2018 budget is the continuation of emergency medical response and outreach services. Focus will be on internal and external communication improvements and operational accountability. AMBULANCE FUND FUND: 223 0-440-42073 0 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASK: operating Total Cash Available REVENUES 342050 Fees for Services Write - offs, unccllectible Medicare; etc. 46% Net collections 342070 County EMS Levy Transfer from General Fund Total Total Available EXPENSES Ambulance Service Capital Total ENDING CASH Operating cash available estimated proposed ACTUAL BUDGET ACTUAL BUDGET FY15/16 FY16/17 FY16/17 FY17/18 $121,349 $215,749 $215,749 $42 $121,349 $215,749 $215,749 $42 $1,173,253 $t,650,000 $1,500,000 $1,500,000 ($539;696) ($759,000) ($750,000) ($750,000) $633,557 $891,000 $750,000 $750,000 $106-,444 $110,000 $110,000 $110,000 $380,000 $150,000 $150,000 $350,000 $1,120,001 $1,151,000 $1,010,000 $1,210,000 $1,241,350 $1,366,749 $1,225,749 $1,210,042 $1,025,601 $0 $1,116,239 $170,000 $1,056,000 $169,707 $1,152,211 $0 $1,025,601 $1,286,239 $1,225,707 $1,152,211 $215,749 $80,510 $42 $57,831 AMBULANCE FUND FUND: 223 0-440-420730 110 114 115 121 153 155 210 218 231 241 312 345 354 355 359 362 373 388 391 510 521 522 528 821 Personal Services: Salaries & Wages Comp Time Buyout Out of Rank Pay Overtime Health Insurance Retirement Subtotal EXPENDITURE DETAIL proposed ACTUAL ACTUAL BUDGET BUDGET FY14/15 FY15/16 FY16/17 FY17/18 FTE's 9.50 9.50 9.50 9.50 $560,081 $590,109 $608,459 $640,748 $1,547 $0 $3,500 $3,500 $1,012 $1,028 $1,000 $2,500 $25,881 $16,513 $50,000 $30,000 $130,689 $136,350 $159,142 $156,265 $73,758 $77,722 $80,552 $85,036 $792,968 $821,722 $902,653 $918,049 Materials and Operations Office Supplies/equip/computer Equipment - Non -Capital Gas Consumable Tools/uniforms Postage & printing Telephone & Communications Contract services 911 Center contribution Collection Serv./Credit Card Fees/audit fees Equipment maintenance & radio maint. Dues & Training Exposure Testing/Immun. Treatment -Medical Supplies Property & Liability Ins. Central Garage Transfer Administrative Transfer Information Tech. Transfer Transfer to fund 2956 Grant Match Subtotal Capital 940 Ambulance Total $I,001 $1,144 $1,000 $1,400 $634 $2,103 $4,000 $4,200 $7,288 $3,753 $7,560 $7,560 $1,953 $2,342 $4,000 $4,000 $921 $1,048 $1,500 $1,500 $1,573 $1,240 $1,200 $1,700 $13,579 $17,441 $17,800 $18,690 $32,623 $33,145 $34,000 $34,500 $1,397 $1,345 $1,400 $1,650 $406 $3,650 $5,000 $5,000 $2,981 $3,473 $5,000 $5,000 $0 $968 $2,500 $2,500 $42,219 $42,278 $46,000 $48,300 $5,737 $8,215 $7,614 $15,000 $14,735 $15,903 $16,229 $18,070 $30,340 $39,213 $42,099 $48,407 $11,432 $16,750 $16,694 $16,684 $0 $9,868 $0 $0 $168,819 $203,879 $213,586 $234,161 $0 $0 $170,000 $0 $961,787 $1,025,601 $1,286,239 $1,152,211 N FIRE GRANTS FUND: 2956-416-420400 PROJECTED REVENUE/EXPENDITURE AND FUND SUMMARY BEGINNING CASH 10100 CASH: operating REVENUES 331120 FYI AFG (Cots)/FY18 (SCBA) 365020 Donations/Roundup for Safety/Am Heart Assoc 383001 City Share transfer from amb (fy16) fire (fy18) Total Total Available EXPENDITURES 420400-218 Equipment (non -capital) 221 Safety Equipment - Roundup for Safety 420415-940 AFG GRT fyl6 COTS/fy18 SCBA ENDING CASH CASH: operating estimated proposed ACTUAL BUDGET ACTUAL BUDGET FY15/16 FY16/17 FY16/17 FY17/18 $2,260 $4,066 $4,066 $4,757 $88,809 $2,620 $9,868 $202,500 $5,200 $18,434 $0 $3,376 $0 $210,408 $5,000 $21,040 $101,297 $226,134 $3,376 $236,448 $103,557 $230,200 $7,442 $241,205 $0 $814 $98,677 $2,200 $3,000 $225,000 $0 $2,685 $0 $0 $5,000 $231,448 $99,491 $230,200 $2,685 $236,448 $4,066 $0 $4,757 $4,757 3 HA Z MAT GRANT FUND: 2957-416-420400 PROJECTED REVENUEIEXPENDITURE AND FUND SUMMARY BEGINNING CASH 10100 CASH: operating REVENUES 334021 Hazmat Grant 365020 Hazmat Response Payments 371010 Investments Total Total Available EXPENDITURES 420400-155 Retirement - Regional Hazmat Reimb 420410-125 OT - Pass Thru Hazmat 218 Equipment - Pass Thru Hazmat 373 Travel - Pass Thru Hazmat Total ENDING CASH CASH: operating estimated proposed ACTUAL BUDGET ACTUAL BUDGET FY15/16 FY16/17 FY16/17 FY17/18 $17,136 $42,912 $42,912 $11,394 $44,167 $44,167 $29,160 $22,000 $5,657 $0 $'0 $0 $252 $200 $400 $100 $50,076 $44,367 $29,560 $22,100 $67,212 $87,279 $72,472 $33,494 $0 $2,500 $2,500 $2,500 $10,250 $19,365 $19,365 $10,000 $13,182 $33,113 $33,113 $9,000 $868 $6,100 $6,100 $2,000 $24,300 $61,078 $61,078 $23,500 $42,912 $26,201 $11,394 $9,994 4 PUBLIC SAFETY IMPACT FEES FUND: 2399 REVENUE PROJECTION Beginning Cash 10100 Cash: Administration 5% 10172 Cash: Police 10173 Cash: Fire Total Cash Revenue 341072 POLICE (less admin) 341072 5% Admin 341073 FIRE (less admin) 341073 5% Admin 371010 Interest Revenue -distrubuted to cash ADM1N Interest Revenue -distrubuted to cash POLICE Interest Revenue -distrubuted to cash FIRE Total Revenue Total Available Expenditure 900 Fire Department (inc debt service, less impact review) Police Department (less impact review) Administrative transfer Admin.- Fire for review Admin-Police for review Total Expenditures Ending Cash 10100 Cash: Administration 5% 10172 Cash: Police 10173 Cash: Fire Total Cash estimated proposed ACTUAL BUDGET ACTUAL BUDGET FY15/16 FY16/17 FY16/17 FY17/18 $7,119 $7,387 $7,387 $9,837 $59,637 $70,879 $70,879 $89,729 $414,792 $505,267 $505,267 $659,835 $481,548 $593,533 $583,533 $759,401 $10,767 $9,500 $18,050 $11,400 $567 $500 $950 $600 $157,685 $128,250 $218,500 $161,500 $8,299 $6,750 $11,500 $8,500 $269 $250 $0 $0 $475 $750 $800 $800 $3,159 $3,400 $6,200 $6,200 $181,221 $149,400 $256,000 $189,000 $662,769 $732,933 $839,533 $948,401 $70,369 $570,151 $70,132 $819,709 $0 $60,000 $0 $100,000 $8,867 $10,000 $10,000 $15,000 $0 $0 $0 $0 $0 $0 $0 $0 $79,236 $640,151 $80,132 $934,709 $7,387 $4,887 $9,837 $3,937 $70,879 $21,129 $89,729 $1,929 $505,267 $66,766 $659,835 $7,826 $583,533 $92,782 $759,401 $13,692 PUBLIC SAFETY IMPACT FEES FUND: 2399 EXPENDITURE SUMMARY/ DETAIL proposed ACTUAL ACTUAL BUDGET BUDGET FY14/15 FY15/16 FY16/17 FY17/18 413 420140 Police Department -available funds $0 $0 $60,000 $100,000 354 Impact fee review from adm. 5% $0 $0 $0 $0 Subtotal Police $0 $0 $60,000 $100,000 416 420400 Fire Department -available funds $0 $0 $500,000 $750,000 354 Impact fee review from adm. 5% $0 $0 $0 $0 610 Principal -Fire Truck $30,250 $63,000 $65,500 $67,675 620 Interest - Fire Truck $4,830 $7,369 $4,651 $2,034 Subtotal Fire $35,080 $70,369 $570,151 $819,709 400 410200 522 Administrative charge $4,500 $8,867 $10,000 $15,000 Subtotal Administration $4,500 $8,867 $10,000 $15,000 Total $39,580 $79,236 $640,151 $934,709 PROGRAM DESCRIPTION An Impact Fee committee oversees the recommendations for use of these funds. The fire department purchased a portion of a ladder truck with impact fees and pays related debt with impact fees. Impact fees can be used for capital purchases related to growth. Amounts budgeted are amounts anticipated to be available for fire and police purchases of items approved on their capital improvement plan. Capital purchases must have a 10 year life. HOMELAND SECURITY - STONEGARDEN GRANT FUND: 2915 -413-420140 REVENUE PROJECTION - FUND SUMMARY BEGINNING CASH Cash on Hand REVENUES 331112 Homeland Security Grant - 15 Stonegarden 331113 Homeland Security Grant-16 Stonegarden Total Total Available EXPENDITURES 121 Overtime & payroll costs (KPD) 218 Equipment (KPD) 354 Contract Services (WPD, N4FWP) Total ENDING CASH Cash on Hand estimated proposed ACTUAL BUDGET ACTUAL BUDGET FY15/16 FY16/17 FY16/17 FY17/18 $o $0 $0 $0 $15,328 $95,070 $28,667 $61,473 $34,888 $0 $56,818 $0 $50,216 $95,070 $85,485 $61,473 $50,216 $95,070 $85,485 $61,473 $1,304 $24,930 $23,982 $31,255 $70 $63,745 $3,341 $38,851 $43,293 $20,264 $0 $41,209 $50,216 $95,070 $85,485 $61,473 $0 $0 $0 $o PROGRAM DESCRIPTION Operation Stonegarden is a joint operation with the Kalispell and Whitefish Police Departments, the Montana Highway Patrol and the US Border Patrol to deter attempts at illegal activity at the Flathead County Border Corridor. 7 DRUG ENFORCEMENT GRANT FUND: 2916-413-420140 REVENUE PROJECTION - FUND SUMMARY BEGINNING CASH Cash on Hand REVENUES 331020 HIDTA Grant 331022 County Drug Grant 383001 General Fund Transfer Total Total Available EXPENDITURES Crime Control 110 Salaries and payroll costs 121 Overtime -grant match 153 Health hrsurance 155 Retirement Subtotal Materials and Services: 354 Contract Services 820 Transfer to 2919 - forfeiture funds Subtotal Total ENDING CASH Cash on Hand FTE's estimated proposed ACTUAL BUDGET ACTUAL BUDGET FY15/16 FY16/17 FY16/17 FY17/18 $5,468 $831 $831 $355 $7,831 $8,528 $8,000 $8,000 $22,205 $25,586 $24,000 $23,000 $57,500 $67,500 $67,500 $64,000 $87,536 $101,614 $99,500 $95,000 $93,004 $102,445 $100,331 $95,355 1 1 1 I $55,903 $60,926 $60,926 $62,808 $8,120 $7,500 $7,500 $7,500 $15,179 $17,541 $17,541 $8,307 $7,174 $8,167 $8,167 $8,431 $86,376 $94,135 $94,135 $87,046 $5,797 $5,841 $5,841 $6,000 $0 $0 $0 $0 $5,797 $5,841 $5,841 $6,000 $92,173 $99,976 $99,976 $93,046 $831 $2,469 $355 $2,309 PROGRAM DESCRIPTION The goal of this project is to enforce the State and Federal statutes relating to the possession and/or sale of illegal drugs and the criminal activity associated with drug use in Flathead County and its incorporated cities. The multi -agency task force concept is intended to provide a well -coordinated county -wide drug enforcement program whose purpose is to attack the drug marketplace at all levels by placing equal importance on the casual user, the addict and the traffickers. CHRP GRANT -Cops Hiring Recovery Program Grant FUND: 2918-413-420140 REVENUE PROJECTION - FUND SUMMARY estimated proposed ACTUAL BUDGET ACTUAL BUDGET FY15/16 FY16/17 FY16/17 FY17/18 BEGINNING CASH 10110 CASH $0 $0 $0 $0 10130 Cash designated for 4th year $0 $15,325 $15,325 $39,960 REVENUES 331025 COPS HIRING RECOVERY PROGRAM GRANT $19,939 $96,750 $40,000 $40,000 383001 General Fund Transfer (25% to fund 4th year) $34,562 $155,000 $60,000 $60,000 Total Revenue $54,501 $251,750 $100,000 $100,000 Total Available $54,501 $267,075 $115,325 $139,960 EXPENDITURES -Crime Control FTE's 1 3 1 1 110 Salaries and payroll costs $30,599 $140,287 $60,000 $57,417 153 Health Insurance $4,496 $32,606 $7,688 $8,307 155 Retirement $4,081 $18,857 $7,677 $7,706 Total Expenditures $39,176 $191,750 $75,365 $73,431 ENDING CASH 10110 CASH $0 $0 $0 $0 10130 Cash on Hand (designated for 4th year) $15,325 $75,325 $39,960 $66,529 PROGRAM DESCRIPTION The Police Department applied for and received a grant for the COPS Hiring Recovery Program (CHRP) to hire one police officer. The grant award is to pay the salary and benefits of an entry level police officer for three years with the agreement that the City retain that position for a fourth year. 9 LAW ENFORCEMENT GRANTS FUND: 2919-413-420140 REVENUE PROJECTION - FUND SUMMARY estimated proposed ACTUAL BUDGET ACTUAL BUDGET FY15/16 FY16/17 FY16/17 FY17/18 BEGINNING CASH Cash on Hand $558 $0 $0 $0 REVENUES 331023 Bulletproof Vest Partnership $1,229 $3,500 $3,500 $3,500 331024 Roundup for Safety grantlother donations $14,450 $2,500 $1,000 $2,500 331026 Homeland Security Grant Program (Tactical Improvements) $59,600 $0 $0 $0 331021 Justice Assistance Grant (JAG) 2016-DJ-BX-0265 $10,805 $12,000 $10,904 $12,000 334011 DUI Task Force/Safe Kids Safe Communities $0 $8,000 $0 $0 334015 MDOT/Spec. Holiday Enforcement (STEP) (126) $32,171 $40,000 $30,000 $40,000 334016 MDOT STEP Equipment Grant $10,440 $0 $0 $10,000 342015 School District Overtime $17,315 $20,000 $17,000 $20,000 383001 Transfer from General $3,500 $3,500 $3,500 $3,500 Total Revenue $149,510 $89,500 $65,904 $91,500 Total Available $150,068 $89,500 $65,904 $91,500 EXPENDITURES Crime Control $150,068 $89,500 $65,904 $91,500 ENDING CASH Cash on Hand $0 $0 $0 $0 PROGRAM DESCRIPTION This budget allows for the purchase of safety equipment through grant funding, including the Bulletproof Vest Partnership and Round -Up for Safety. 10 LAW ENFORCEMENT GRANTS FUND: 2919-413-420140 EXPENDITURE DETAIL/SUMMARY Personal Services: 110 Salaries and payroll costs 125 Overtime -DUI Task force 126 Overtime -Holiday Reimbursement 127 Overtime -School district Subtotal Maintenance & Operations: 218 JAG grant 220 Other equipment from donations 221 Bullet Proof Vests Subtotal Capital Outlay: 940 SRT Camera In Car Camera System - Forfeiture Funds Subtotal proposed ACTUAL ACTUAL BUDGET BUDGET FY14/15 FY15/16 FY16/17 FY17/18 $3,720 $3,630 $4,000 $4,000 $0 $0 $8,000 $0 $31,963 $31,905 $36,000 $36,000 $21,963 $19,778 $20,000 $20,000 $57,646 $55,313 $68,000 $60,000 $23,663 $21,245 $12,000 $12,000 $3,483 $11,452 $2,500 $12,500 $35,534 $2,458 $7,000 $7,000 $62,680 $35,155 $21,500 $31,500 $0 $59,600 $0 $0 $10,976 $0 $0 $0 $10,976 $59,600 $0 $0 Total $131,302 $150,068 $89,500 $91,500 BUILDING DEPARTMENT ACCOUNT # 2394-420 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The building department serves as the entity that reviews plans and conducts inspections of construction in the city to promote safe and sustainable building efforts for the community. DEPARTMENT PERSONNEL: Planning Director (.35), Office Supervisor (.5), Assistant Office Suprevisor, Building Official, two plans examiners, GIS position (.20) and four Building Inspectors. One inspector performs fire inspections and is funded 40% by the general fund (fire department). GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? To achieve its purpose the building department conducts reviews and inspections in accordance with the most recently adopted building and related codes. INTENDED OUTCOMES FROM BUDGET EXPENDITURES The FY2018 budget will focus on the administration of the most recently adopted code programs including residential and commercial electrical inspection program, and the continued implementation of a web -based permit system that will allow contractors to submit building applications on-line. The Department will replace two dated fleet vehicles and share in the replacement of the Planning Department vehicle. BUILDING DEPARTMENT FUND: 2394-420-4205 3 0 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: Operating REVENUES 323101 Building permits 323103 Plumbing permits 323104 Mechanical permits 32:3105 Electircal permits 323108 Plan Review 371010 Investment Earnings Total Revenue Total Available EXPENDITURES Operating Total Expenditures ENDING CASH 10100 CASH: Operating estimated proposed ACTUAL BUDGET ACTUAL BUDGET FY15/16 FY16/17 FY16/17 FY17/18 $417,700 $718,609 $718,609 $1,306,708 $476,259 $33,972 $50,516 $22,682 $194,997 $4,509 $350,000 $20,000 $30,000 $30,000 $100,000 $4,500 $750,000 $30,000 $35,000 $70,000 $400,000 $10,000 $800,000 $30,000 $40,000 $75,000 $400,000 $5,000 $782,935 $534,500 $1,295,000 $1,350,000 $1,200,635 $1,253,109 $2,013,609 $2,656,708 $482,026 $706,901 $706,901 $925,500 $482,026 $706,901 $706,901 $925,500 $718,609 $546,208 $1,306,708 $1,731,208 IF) BUILDING DEPARTMENT FUND: 2394-420-4205 30 EXPENDITURE DETAIL Personal Services: 110 Salaries and payroll costs 121 Overtime 153 Health Insurance 155 Retirement Total Personal Services Maintenance & Operations: 210 Supplies/computer hardware/software/other 231 Gas & Oil 320 Postage, printing, Code books 323 State Ed Assessments 345 Telephone & Communications 353 Auditing (3 year Building audit for state) 354 Contract Services -(fy17 bldg permit conversion) 355 City Works Licensing Fee 356 ArcGIS server upgrade license 360 Furniture 373 Dues & Training 510 Insurance - liability & property 521 Central Garage Transfer 522 Administrative Transfer 528 Information Technology Transfer Total M & 0 Capital Outlay: proposed ACTUAL ACTUAL BUDGET BUDGET FY14/15 FY15/16 FY16117 FY17/18 5.20 5.20 6.75 8.65 $244,908 $297,902 $374,578 $490,717 $8,371 $7,601 $5,000 $10,000 $41,485 $53,894 $85,277 $101,155 $18,359 $22,435 $27,529 $36,340 $313,121 $381,832 $492,384 $638,213 $14,817 $19,972 $20,000 $28,105 $2,200 $2,120 $3,500 $3,500 $646 $4,063 $2,500 $7,300 $1,678 $3,356 $3,000 $7,500 $2,211 $2,756 $3,500 $4,000 $3,500 $0 $0 $4,500 $680 $7,362 $43,500 $10,000 $0 $13,499 $15,000 $21,250 $0 $0 $0 $9,500 $0 $0 $0 $9,000 $6,659 $10,263 $9,000 $20,000 $4,755 $4,731 $2,585 $5,100 $1,587 $1,749 $1,454 $1,882 $12,701 $13,573 $16,282 $21,454 $4,790 $16,750 $29,196 $29,196 $56,224 $100,194 $149,517 $182,287 920 Awning 1r 1� $0 $0 $0 $10,000 a. 940 Server $0 $0 $0 $10,000 9444 Vehicles i a, 1M $29.119 $0 $65,000 $85,000 Total Capital $29.119 $0 $65,000 $105,000 mow. Total Budget s $398A64 $482,026 $706,901 $925.500 13