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12/03/07 City Council MinutesA REGULAR MEETING OF THE KALISPELL CITY COUNCIL WAS HELD AT 7:00 P.M, MONDAY, DECEMBER 3, 20079 IN THE COUNCIL CHAMBERS AT CITY HALL IN KALISPELL, MONTANA. MAYOR PAMELA B. KENNEDY PRESIDED. COUNCIL MEMBERS JIM ATKINSON, KARI OABRIEL, BOB HAFFERMAN, RANDY KENYON, TINT KLUESNER, DUANE LARSON, HAND OLSON, AND WAYNE SAVERUD WERE PRESENT. Also present: City Manager Jaynes Patrick, City Attorney Charles Harball, City Clerk Theresa white, Fire Chief Randy Brodehl, Chief of Police Roger Nasset, Community Development Director Nellie Danielson, Public works Director Jinn Hansz, Planning Department Director Tom Jentz, Senior Planner Sean Conrad, Information Technology Administrator Erika Hess, Airport Manager Fred Leistiko, and Recording Secretary Judi Funk. Mayor Kennedy called the meeting to order and led the Pledge of Allegiance. A. AGENDA APPROVAL Larson moved approval of the Agenda. The motion was seconded. There was no discussion. The motion carried unanimously upon vote. B. CONSENT AGENDA APPROVAL 1. Council Minutes -- Rejzular Meeting..— November 19 �007 Atkinson moved approval of the Consent Agenda. The motion was seconded. There was no discussion. The motion carried unanimously upon vote. C. STUDENT ISSUES None. D. PUBLIC COMMENT Wayne Freeman, CTA Architects, 2 Main Street, gave some history on the willow Creek project and explained some of the changes they have made. Pete Webber, Access Consulting, Missoula, stated his firm was hired to write the RFP and evaluate the proposals for the telephone system. He said he is recommending the Cisco solution for the City as they submitted the most responsive bid. Kalispell City Council Minutes December 3, 2007 Page 1 Jeremy Ferkin, CenturyTel General Manager, commented the RFP requested their best opinion on what the City needed which they feel they provided. He detailed their commitment to the Flathead Valley, adding they are a local company that employs close to 100 employees in the Valley. Debbie Dillon, 3 8 Lakeside Avenue, Lakeside, also defended CenturyTel's RFP stating their bid met 100% of the bidding requirements at a lower cost. She also emphasized CenturyTel's local presence. Jamie Branson, Cerium Networks, Missoula, spoke in favor of their network and stated they are a regional company with a lot of contracts around the state; they consider themselves local. Jeff Warner, Cisco Systems, Missoula, said this is actually an opportunity to purchase a "communications platform." that will take the City into the future. E. REPORTS RECOMMENDATIONS AND SUBSEQUENT COUNCIL ACTION E/1. PRESENTATION -- ANNEXATION INITIAL ZONING- WITH PUD OVERLAAY AND PRELIMINARY PLAT RE VEST -- WILLOW CREEK SUBDIVISION Conrad gave a staff report on a request by Wayne Turner for annexation, zoning with a planned unit development overlay, and preliminary plat approval on approximately 165 acres located on the north side of Foys Lake Road. Conrad and Hansz answered questions regarding Meridian Road with Hansz stating the restriction on right-of-way is severe. Hansz also answered questions concerning storrnwater runoff and dust abatement. Olson commented the Council needs to take a hard look at homeowners' associations, noise abatement from the bypass, and finding some way to expand Meridian Road. Haffermnan said he reviewed the cost of services and he feels there is an error with the anticipated revenue which will be much greater than stated. Gabriel said she feels this has been a great process of give and take and she commended the Turners for bringing back what she feels is going to be a great project. E12. RESOLUTION 5251-- ANNEXATION — WILLOW CREED SUBDIVISION The property proposed for annexation is located approximately one quarter of a mile west of the current city limits along Meridian Road. Gabriel moved Resolution 5251, a resolution to provide for the alteration of the boundaries of the City of Kalispell by including therein as an annexation certain real property, more particularly described as Tracts 1, 1AI, IB, 1BA,1BB, ID, IDA, IE, IF, 1FA,1FB, and 7AB located within the north half of the north half of the south half of Section 13, Township 28 Kalispell City Council Minutes December 3, 2007 Page 2 North, Range 22 West, P.M.M., Flathead County, Montana, to be known as Willow Creek Addition No. 395; to zone said property in accordance with the Kalispell Zoning Ordinance, and to declare an effective date. The motion was seconded. There Was no discussion. The motion carried upon roll call vote with Gabriel, Hafferman, Kluesner, Larson, Olson, Saverud, and Mayor Kennedy voting in favor, and Atkinson and Kenyon voting against. E13. ORDINANCE 1625 — ZONING WITH PUD OVERLAP' — WILLOW CREED. SUBDIVISION —1ST READING Wayne Turner has requested a zoning classification of R-3, Urban Single Family Residential, on the property listed above. Mr. Turner also requested a planned unit development overlay on 140 of the 165 acres. Larson moved first reading of Ordinance 1625, an ordinance to amend Section 27.02.010, official Zoning Map, City of Kalispell Zoning Ordinance, (Ordinance No. 1460), by Zoning certain real property more particularly described as Tracts 1, IA1,1B, IBA, 1BB, 1D,1DA, 1E, IF, 1FA,1FB, and 7AB located within the north half of the north half of the south half of Section 13, Township ZS North, Range 22 West, Flathead County, Montana (previously zoned County R-1, Suburban Residential, and I-2, Heavy Industrial) to City R-3 (Urban Single Family Residential), with a planned unit development overlay in accordance with the Kalispell Growth Policy 2020, and to provide an effective date. The motion was seconded. There was no discussion. The motion carried upon roll call vote with Gabriel, Hafferman, Kluesner, Larson, Olson, Saverud, and Mayor Kennedy voting in favor, and Atkinson and Kenyon voting against. E14. RESOLUTION 5252 — PRELIMINARY PLAT --W WILLOW CREED. SUBDIVISION Wayne Turner is also requesting preliminary plat approval to create 361 single family lots, 18 townhouse lots, and 15 multi -family buildings on the property listed above. Gabriel moved Resolution 5252, a resolution conditionally approving the preliminary plat of Willow Creek Subdivision, more particularly described as Tracts 1, 1AI, 1B,1BA, 1BB, 1D, 1DA, IE, 1F, 1FA,1FB, and 7AB located within the north half of the north half of the south half of Section 13, Township 2$ North, Range 22 West, P.M.M., Flathead County, Montana. The motion was seconded. Hafferman, Kluesner, Larson, and Mayor Kennedy spoke in favor of the project. The motion carried upon roll call vote with Gabriel, Hafferman, Kluesner, Larson, Olson, Saverud, and Mayor Kennedy voting in favor, and Atkinson and Kenyon voting against. Kalispell City Council Minutes December 3, 2007 Page 3 EI5. NEW TELEPHONE SYSTEM Requests for Proposals were solicited for an IP telephone system for all City offices. Staff recommended purchasing the Cisco IP Telephone system over the proposed CenturyTel Nortel solution. Patrick gave a staff report and answered questions. Larson moved the City reject all bids and start over with the RFP process. The motion was seconded, Larson commented the City has had a good experience dealing with CenturyTel over the past many years and we have had no experience with Cisco. He said the Council needs to base its decision on the initial cost difference, not on what the future may bring. Larson added we need to show loyalty to a company that is well respected and has a large community presence. Atkinson remarked the County has recently gone with a different hardware company and is paying much less per line than they were with the CenturyTel Centrex system. He said CenturyTel is the supplier of telephone lines and regardless of what hardware is purchased, CenturyTel will still be providing the lines. Atkinson said he feels purchasing the Cisco hardware is the more cost efficient way to go. Olson agreed, stating the City needs to move the next step up with Cisco and we can't do it with old equipment. He said according to staff this is the best system the City can purchase today and he has to support the staffs recommendation. Kluesner remarked he hasn't seem any information as to why the City needs to make a change in the phone system, and he hasn't heard anything on how a new system would benefit the taxpayers. He said it looks like we are looking for "niceties not necessities". Hafferman agreed, stating he doesn't understand "why we are doing this". Saverud said this is a "technical issue that is becoming a political issue". He said when the City has gone to the expense of hiring a consultant and has a professional staff that understands the details involved, it typically is advisable to listen to what they say and therefore he will not support the motion Larson responded that just because staff recommends it doesn't mean that it's right. Gabriel disclosed that her husband is an employee of CenturyTel so she has tried to stay neutral. She added, however, if we want a Cisco system then let's put a bid out asking for a Cisco system. Gabriel stated she is also concerned with sending this service out of town. Kalispell City Council Minutes December 3, 2007 Page 4 Kenyan said even though loyalty plays a big factor, purchasing hardware from someone else will change nothing with what CenturyTel provides to the community and he also feels the Council should listen to staff. Mayor Kennedy commented that she will support the motion because she feels the RFP was not clearly written. She said because of the misunderstandings the City should reject the bids and put out an RFP that specifically states what the City wants. The motion carried upon vote with Gabriel, Hafferman, Kluesner, Larson, and Mayor Kennedy voting in favor and Atkinson, Kenyon, Olson, and Saverud voting against. F. MAYO UNCIL CITY MANAGER'S REPORTS o Action Hafferman and Kluesner asked Patrick about the progress of the new City Hall construction. Patrick gave an update on the project stating that the move -in date has been postponed due to unforeseen construction problems. G. AD,TOURN The meeting was adjourned at 9:32 p.m. ATTEST: Theresa white City Clerk Approved December 17, 2007 Pamela B. Kenne y Mayor Kalispell City Council Minutes December 3, 2007 Page 5