12-04-15 City Manager ReportCITYOF AID,` - City of Kalispell
Kme.
OFFICE OF THE CITY MANAGER
MONTANA
Information Memorandum
12/4/2015
1. Community Development
The Community and Economic Development Department worked with Kidsports to
submit a grant application to the Montana Department of Commerce for $1.5 million to
construct infrastructure at the Kidsports facility. The proposed infrastructure includes
water and sewer lines, internal roads and parking lots. The infrastructure is a necessary
preliminary step to the intended build out of seven new multi -purpose playing fields and
one Babe Ruth Baseball field. These additions are critical to provide the youth recreation
facilities needed for a rapidly growing youth population. The grant deadline was
November 30, 2015, and funding decisions are expected by the end of the year.
2. Parks Department
Friday, December 4, 2015, from 5 pm - 9 pm, Parks and Recreation will participate in the
downtown Art Walk event. Afterschool Program kids have been working on art projects
with the staff to display at Art Walk. Flathead High School woodshop students will have
projects on display during the event made from the city' s elm trees. Rosauers has
donated five dozen cookies and supplies for children to decorate during the event. Get a
Grip climbing wall will have kid jumpers on hand and Paws to Play will be having a bake
sale during the event.
The Freeze out Camp schedule has been finalized and an anticipated PSA will go out this
week. Activates will include attending the Winter Carnival at the fairgrounds, Picks
Bowling, and sledding.
Parks & Rec is reviewing applications for the Recreation Programmer and anticipate
interviews in the coming weeks.
Forestry is up running for the next three months. The crew is focusing on removing a
backlog of hazardous trees around town.
Park staff has been notified that Kalispell is the receipt of a 2016 Urban Forestry Program
Development grant from the Department of Natural Resources and Conservation in the
amount of $15,000. Funding will be matched through in -kind services and contract
funding. The grant includes the development of an Urban Forest Management Plan for
Kalispell as well as a Safe Schools hazard tree removal, pruning, and planting
component.
Things are progressing well for the Kalispell Boulder Project. To date, the group has
raised approximately $75,000.00. The goal is to have fundraising completed by early
2016 and have the boulder park installed in spring of 2016.
3. Public Works
West Side Interceptor (WSI) Deviation Status
In 2008, the need for a WSI was identified in the Sewer Facility Plan Update as a solution
to the growth occurring on the north and west sides of Kalispell. Over the past several
years, the City has been moving forward with funding and construction planning of the
WSI, and concurrently obtaining management deviations from Montana Department of
Environmental Quality (MDEQ) to allow for continued sewer connections. The first
MDEQ deviation allowed approval of Municipal Facility Exclusions (MFEs) beyond the
capacity of Grandview Lift Station (860 gpm), and was granted contingent upon the
following pumping capacity flow triggers and annual monitoring:
1. 80% of the pumping capacity of Grandview Lift Station, the City must begin the
design of the West Side Interceptor.
2. 90% of the pumping capacity, the City must secure funding for the construction of
the West Side Interceptor.
3. 95% of the pumping capacity, the City must start construction of the West Side
Interceptor.
4. 100% of the pumping capacity, the City must stop issuing building permits until
completion of the West Side Interceptor.
The second MDEQ deviation, granted in 2014, allows the City to manage flows from
new developments north and West of the defined "Line A" bottleneck based on pipe
capacity, providing the City commits to the WSI via the following triggers and
monitoring:
1. When measured flows reach 70% of the pipe capacity at the bottleneck location in
Line A, the City will complete any remaining portions of design for the West Side
Interceptor.
2. When measured flows reach 75% of the pipe capacity at the bottleneck location in
Line A, the City will secure funding for the construction of the West Side
Interceptor.
3. When measured flows reach 80% of the pipe capacity at the bottleneck location in
Line A, the City will begin construction of the West Side Interceptor.
4. When measured flows reach 85% of the pipe capacity at the bottleneck location in
Line A, the City will stop issuing building permits for areas upstream of the
bottleneck.
5. These conditions will not override or void conditions previously placed on
Grandview Lift Station.
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Current status of the sewer flows, based on annual monitoring at Grandview Lift Station
and in "Line A" are summarized below.
Deviation Capacity Current
Flows
Grandview 860 gpm 554 gpml
Lift Station
Line A 1,696.5 gpm 897 gpm
% of Capacity/Flow Triggers
C ap a city
64% 1.
1. Peak Hour Flow s-9127/201512. Peak Hour Flow
53% 1.
2.
3.
4.
5.
80% begin WSI design
90% secure WSI funding
95% begin WSI construction
100% stop issuing building permits until completion of
WSI
70% complete WSI design
75% secure WSI funding
80% begin WSI construction
85% stop issuing building permits for areas upstream of
the bottleneck.
These conditions will not override or void conditions
previously placed on Grandview Lift Station.
Construction Mana ement
New development and redevelopment construction projects involving City utilities and
infrastructure are active this winter season. Construction Management is participating in
the oversight of the following active and recently completed projects:
1. The Juicery (Complete)
2. KRMC Parking Lot Addition (Complete)
3. Popeye's Chicken(Complete)
4. The Summit Parking Lot Addition (Complete)
5. Beehive Homes (Active)
6. Bloomstone (Active)
7. Canvas Church (Active)
8. Captain's Marine (Active)
9. Cliff View (Active)
10. Flathead County South Campus (Active)
ll. Flathead County Juvenile Detention Center( Active)
12. Owl View Townhouses (Active)
13. Spring Prairie 4 (Active)
14. Springhill Suites (Active)
15. Town Pump (Active)
16. Treeline Village Apartments (Active)
17. Utility Relocates for US 93 Bypass (Active)
4. Building Department
In November, 7 single-family, and 2 townhouse permits were issued for a total of 170
residential units for the year, compared to 89 residential units for the same time period in
2014. In actual construction categories, we have issued 15 fewer single family and duplex
housing units this year than last to date. The big difference is no multi -family housing
was built in Kalispell in the 2 previous years while this year, we issued the 96 unit
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apartment complex in Bloomstone. This is easily the largest multi -family project in
Kalispell in the past 10 years.
The final inspections have been completed for the new Popeye's restaurant located at 201
181h Street East next to Burger King. They are anticipating opening on December 5.
Drawings have been submitted for the 1" phase of the Immanuel Lutheran Corporation
expansion which includes the construction of their new memory care facility. The
valuation of this first phase is $3,000,000.
5. Planning Department
Staff is holding interviews this week for the GIS position to replace Cookie Davis who
will be retiring at the end of the year. The December 8 Planning Board will hear a
request for a re -submittal of preliminary plat approval for Silverbrook Phase 2, a 300 lot
preliminary plat that was originally approved in 2009 but never went to final plat. No
substantive changes are proposed since the original 2009 approval was granted. Staff
also received a request from "owl Corporation" for a 3 lot subdivision located in West
View Subdivision just north of Glacier High School.
6. Fire Department
Since the last update, the Kalispell Fire Department has received 184 calls for service and
has conducted 4 outreach trainings with approximately 69 individuals in attendance.
The fire department is currently undergoing updated training for preceptor/student
interactions for this year's paramedic students that will gain experience by shadowing our
medical service. These students are part of the Flathead Valley Community College
Paramedic program. Currently, fire department staff are hosting ride time for Emergency
Medical Technician basic students whom are receiving their qualifications and training
through a Flathead County EMS program.
The Kalispell Fire Department has purchased and received 3 powered patient cots which
incorporate an integrated patient transport and loading system. These cots where
acquired through a Federal Assistance to Firefighter Grant program. In the fire and EMS
services throughout the country, we are seeing an increase in lifting related back injuries.
Numerous case studies have been developed showing the decrease in these injuries with
the use -assisted lifting and patient transport systems. Typically a patient will be lifted a
total of 5 times for each patient contact. one lift to the cot, one lift raising the cot for the
move to the transporting ambulance, one lift including the cot into the transporting
ambulance, one lift with the cot out of the and a lift moving the patient from the cot to the
hospital bed. If a patient averages a weight of 165 lbs. then the crew will have lifted a
total of 825 lbs. per patient contact. Typically the Kalispell Fire Department will average
7 patient contacts per day. By using the powered patient cot we can eliminate 3 of these
lifts out of the scenario completely. The power cots have a lifting capability of 700 lbs.
un-assisted and will load into the transporting ambulance without any personnel lifting
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needed. The new power cots will be introduced into service within the next two weeks
once final installations and in-service training has been completed.
7. Human Resources
We have received a copy of our new pollution liability policy that was placed with
Philadelphia Insurance Company on behalf of the Montana Municipal Interlocal
Authority (MMIA) and its member cities. The policy, which runs until July 1, 2018,
insures the City of Kalispell for two -million dollars per remediation expense and liability,
bodily injury and property damages resulting from contamination. MMIA has paid for
this policy through its reserves so there is no additional cost to the city. Earlier this year,
our former pollution insurance carrier 'AL Insurance" chose to not renew their policy
with MMIA and the member cities. Cities across the nation are finding it harder to find
this type of insurance due to the potential unknown liabilities.
This last week we received and began distribution of the N MIA's health screening
incentive cards to 170 city employees and their dependents who participated in the
program in September. The incentive cards are provided for meeting five (5) pre-
established personal health improvement goals set by MMIA. These goals include;
targeted Body Mass Index, Blood Pressure, Cholesterol, fasting Glucose along with no
tobacco use. MMIA and the member cities continually are striving to help improve
employee and family members' health, Which in turn helps to reduce health insurance
usage and related expenses.
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