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02. General GovernmentGENERAL GOVERNMENT Fund N. 1000 General Govemment 19 1000 City Manager 167,064 1000 Human Resources 12 5 j 11 1000 Mayor & City Council $ 108,584 1000 Media Specialist $ 18,918 1000 City Clerk $ 66,039 1000 Finance Department $ 2507342 1000 City Attorney319,633 1000 Municipal Court 2541 1000 City Facilities Maintenance 5 375,356 1000 Planning Department 5,020 24 Building Department 872,570 6030 Data Processing 211,44 ,4,04 13 GENERAL GOVERNMENT FUND: GENERAL 1000-400-41xxxx Administration & Operations EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY04/05 .. . . .. .. ..... I�"Y05/06 FYU�/0& FY06/07 $358,362 $400,3523, PROGRAM DESCRIPTION The purpose of the General Government budget is to provide finding for expenses of a general -nature having application to all functions of general government. The budget includes funding for maintenance and operational items such as elections, general office supplies, postage and printing, Hockaday support, and costs associated with auditing and records administration. FY07 BUDGET HIGHLIGHTS S42,000 payment for State lands lease is offset with a revenue "Donation from idsp rt". Audit costs are $20,830 per the contract with Denning, Downey and Associates - costs are shared with other fronds. 18,850 has been earned over for the cost study for impact fees related to public safety. $406,500 $406,500 GENERAL GOVERNMENT FUND: GENERAT. 10430-400-41XXXX EXPENDITURE DETAIL ACTUAL BUDGET ACTUAL BUDGET FY04l05 F'Y05/06 Y05/06 FY06{07 410530/331 Audit- State Filing Fec 775 800 $ 75 800 333 Audit - contract services $20, 30 S6,315 $6,500 $5,145 $7,500 410560 Purchasing- 210 Office Supplies S2,343 $3,784 $3,701 S4,000 312 Postage S13,890 $ 1 5,00 $ 1 4,8 $15,000 320 Printing � 4 $5,500 S3,989 $5,500 41 0 -354 Elections (Possible spring primary) $2,768 5j 13 $5,113 $2,500 410900 Records A.in.. 33.1 Publication & Filing Fees $2,460 $4,500 $4,934 $5,000 352 Recodification (annual fee) -City Code 2, 5 $3,250 $2,980 $3,250 411030-354 PlanningfFRDO-TrWity $46,182,.+ so 411850-379 League of Cities I T 20/20 2006 $12, 7 0 0 $0 4 1 083-715 Peer Court donation $0 0 0 4 0400-35 3 Public Safety/Parks Impact fee study a ry v r $ 0,000 $14, 75 $18,850 4 0452-366 Hockaday -annual building maint. $6,600 $6,600 $6,600 $6,600 4044-354 Kidprt Lease Payment -allls $39,243 $42,00 S39,831 $42,000 510310-354 1CMA PEES 500 500 500 $500 51 33 -513 Liability Insurance $15%569 $200.000 S198,689 $200,000 510330-516 Property Insurance $32,884 $33,000 $33,000 $40,000 510330-516 Uninsured Loss (insurance deductible) $ 3,187 $42,8 5 $5 ,750 $ 0, 00 510300 Contingency -unallocated $1,000 $1,000 $2 ,000 $38,32 $400,352 $392,870 $40,00 II CITY MANAGER FUND: GENERAL 1000-40-410210 EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL. BUDGET FY04/05 FYUS/Ofi FY05l06 FY06/07 Personal Services 1 01779 S 1 47�794155,$149,963 Materials and Services $18,068 $20,6009,9$17000 PROGRAM DESCRIPTION The City Manage- is the C h ie f Administ a i ve 0 acer of t he City. The M a .agei"s responsib i I ities include supervision of the City employees, implementatioD of City policy, preparation and oversight of the City budget, advising the City Council, and in onni g the citizens of Kalispell about City plans, programs and actions. FY 07 BUDGET HIGHLIGHTS Line item detail: 312 Newsletter - The office is now publishing a community newsletter on a quarterly bases. The newsletter is available on-line and is printed and placed in key public places throughout t the community. 6 CITY MANAGER FUND: GENERAL 1000401410210 EXPENDITURE DETAIL Tonal Services: FT' 11 0 Salaries and pall costs 112 Severance pay 153 Health Insurance 155 Retirement ices Total Personal Services Materials & Services; 13 Office Equipment 15 computer software/supplies 18 Equipment -not capital (furniture) 9 Supplies 312 Newsletter 322 Books 335 .ebei Dues 345 Telephone(long distance & cell) 354 Contract Services 373 School & Travel 379 Meetings 381 Training (admin staff Total Materials & Services Total City Manager ACTUAL FY04l05 BUDGET FYUS/OG ACTUAL BUDGET FY05/06 FY06i07 $113,51 $133,394 $138,719 $135,084 7, 9 $6,094 $3,992 $ ,594 $8,318 $8,306 $ ,5 8 K286 $1,779 S147,794 $155,8 $1,3 $3 00 $0 $1,08 $30 $18 00 ,985 $3,500 $3, 9 X $957 5 0 $1 $500 0 $1, $50 ,500 $0 0 $95 S 00 1,357 S2,296 $1,823 $ ,500 $1,156 $1,200 $1,8661, 00 $3 $0 1 $ 8,58 $7,500 $9,471 $5,50 $ l,8 1 0 $1,300 $1,460$1,300 o $ ,50 904 $1,500 $18,068 $ 0, 00 $19,930 $17,100 S158,847 $168,394 $175,168 $1 7,3 HUMAN RESOURCES FUND: GENERAL 000-40I-410830 EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY04/05 FY05/06 'Y05/06 FY06l07 Personal Services $47,213 $78,483 $82.,325 $102,617 Materials and Services S24,480 $18,8001 ,33 9 $22,500 71, 3 $97,283 $101,664 $125,117 PROGRAM DESCRIPTION Acts as the i y's authority .for all personnel policies procedures, including labor relations &. contract administration, personnel policy administration, job classification, wage administration, recruitment / selection, employee relations., safety and insurance programs, benefits coordinator and any related state and federal progm. . FY 06 BUDGET ACCOMPLISHMENTS Human Resources ource - Since April I st 2005 New firefighter contract that now includes certification. & team pay and removed *`past -practice" language. Improved doc mentation — updated or created over 5 0 new forms to be I e aIly com liant and to be more efficient. Updated all activeemployees' personnel files & set up separate medical files. Created Hiring Procedures Manual & trained select staff hifing practices & documentation .sited in the recruitment ent &. h i ri ng o f 37 new fuII & part-time employees & staff. Succession ptanning - ide nti fyi ng critical j ohs where replacements will be needed now && into the future Revising all city j ob descriptions to be in legal compliance and fit actual j oduties. Contracted with outside vendor to provide improved Employee Assistance Program. Created more comprehensive employee performance evaluation measuring program. Attended Jim Ti lit on Conference Participated in firefighters C PAT testing in Bozeman; an; u seque tly hiring 9 firefighters following the testing. Now requiring written &for proficiency testing following specific safety training. ,began development o fc pre,hcn sive written safety manual. Created more efficient reporting &. tracking system of injuries &/or damage to city property. HUMAN RESOURCES ND: GENERAL 1000-401-410830 Y 07 ,BUDGES' HIGHLIGHTS no Salaries - $88,731 Increase Payroll/fir assistant from 3 4 time to full time to enable HR Director t concentrate more time on safety programs and training. 335 Membership & ]Dues - 700 Local &. Distfict V membership in Society for Human Resource Managers H , International Personnel Management Association lPM and Professional Human Resource Certification (PH . 338 Recruitment 44,000 Advertising and recruitment costs for all City vacancies. Previous year included moving expense for new city manager as well as costs for reception and interviews. 73 &hoof & Travel - $4,500 Human Resource courses, nationa and state Society for Human Resource Mana rs HRM conference, annual arbitration, labor relations and safety conferences and training. HUMAN RESOURCES FUND: GENERAL 1000-4€11-410830 EXPENDITDRE DETAIL ACTUAL BUDGES I ACTUALBUDGET Personal Services: FTE'S 1 1.25 1.25 1. 110 Salaries and payroll costs $39,783 $69,785 $70,960 $98,731 121 Overtime 12 so 153 Health Insurance S5,011 $5,094 $6,942 $8,354 155 Rcti rement S2,419 3,6N $4,411 $5,532 Total Personal Services $47,213 $78,483 $82,325 $102,617 Materials & Services 210 Office Supplies $1,734 8 64 1 �0 215 Computer splits 254 3 27$300 2.9 Other Supplies 9 5 3 35 41 Small Office Equip t `umitu 4 1 5 941 $3,200 320 Printing ►7 40 25 800 322 Books 386 10 37 25 325 Web page, Internet Service 4 20$200 335 Membership & Dues 40 $700 $1,088 700 338 Recruitment 1'7,9 6 $4,500 $4,0604, 345 Telephone $47 15 200 354 Contract. Services* 574 4 2 2 so 355 EAPPROGRAM $6,000 $5,5197, 73 School & Travel $1,978 $3,500 $5,994 $4,500 $24,480 $18,800,39 S22,500 TOTAL $71,693 $97,283 $101,664 $125,117 20 MAYOR / COUNCIL FUND: GENEKAi, I (i00-402-41 0 1(34 EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY04i45 FY45/06 FY05/06 FY06f07 Personal Services $72,137 $85,938 $84,49987,38 Materials &. Services $12,173 S 1700 $18,548 $21,200 84,310 103,738 $103,047 $108,584 PROGRAM DESCRIPTION The Kalispell City Council is composed of eight 8 City Councilors and the Mayor. The City is divided into four Wards with two Councilors elected from each and the Mayor elected at large. Each member of te City Council serves a four-year term of o M ce with the terms being staggered. 11 functions of the City g v rnrnent fall directly or i .directly within the jurisdiction of the City council. The greatest responsibility of the City Couucil lies in their legislative. activities, wbich includes enacting ordinances, establishing policy and levels of servic , adopting the budget, setting service fees, and appropriating money to fund the Citys programs and services. The Mayor presides at all Council meeti n gs and is a voting member of the C ounci1. ou cil meetings are held on the first and third Mondays of each month at 7:00 p.m. in the City Council Chambers at City Hall. FY 07 BUDGET HIGHLIGHTS Line item details; Mayor/Council Budget 335 Membership & Dues =6,1 & 2,500 This is the amount necessary for membership to the Montana League of Cities & Towns and the National League of Cities. This is an increase of 1 0 . 00 from last ft seal year for any annual increases that may oce Ur. Dues for the Montana /20 program is $2,5 00. 3 School & Travel - $6,500 The School & Travel budget allows Council members to attend the Montana League of Cities & Towns annual convention and/or the National League o f Cities ann ual convention. This is an increase of S 5 00. 00 from last fiscal year in anticipation ofhig er tve1 costs. MAYOR / CtJUNCIL FUND: GENERAL 1000402410100 Personal Services: ` ' 110 Salaries and payroll costs 3 Health Insurance 155 RetirementPER Total Personal Services Materials & Services: 210 Office Supplies 13 Small Office Equipment 322 Books 335 Membership & Dues 345 Telephone c Communications 373 School & Travel - Council 379 Meet insh raining Subtotal TOTAL EXPENDITURE DETAIL F`� ACTUAL FY04/05 I BUDGET FY05/06 I ACTUAL FY05/06 I I BUDGET E`Y06/07 11,08 $20X6 $19,527 $22,276 1,810 $1,938 $2,335 si,938 $72,137 $85,93887,3 77 0 7 800 0 10 00 0 100 00 ,0 $6,000 $5,991 $8,600 0 10 100 $6,000 $5,068,00 31 $4,700 %fiU $5,000 1 ,173 $17,800 1 8,548 $21,200 $84,310 $103,738 $103,047 $108,584 22 CITY CLERK FUND: GENERAL 1000402-410150 EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY44/05 FY05/06 FY05i06 FY06l07 Personal Services $52,185 $59,833 $62,470 $76,158 Maintenance & Services $2, 124 $4,950 4143 $7,600 $54,309 $64,78370 13 S83.758 PROGRAM DESCRIPTION The City Clerk is responsible `or: entering into books all Ordinances, Resolutions and Minutes passed by the City Council; filing and keeping all agreements and contracts belonging to theCity; making certified copies of all record, books and papers as needed; making and keeping a complete index of the Minute Book, Ordinance Book and Resolution Book and all other books and papers on file in the City Clerk's ogee; take and administer oaths; organize and distribute materials for Council Meetings and Work Sessions and perform any additional duties as directed by the City Manager. FY 07 BUDGET HIGHLIGHTS Continue to find ways to inform the public by various means, Complete procedure manual for the City ierk's office. Purchase and update "red leather" books for ordinances, resolutions, and minutes for archival purposes. Continue to integrate City records into Las ,rfi c e system. Educate and cross -train City ttorney's secretary, 110 Salary line He m finer aced $10,500 Costs associated with having Council Meetings broadcast appropriated here, Bresnan reimburses, recorded as a revenue. FY 06 BUDGET ACCOMPLISHMENTS Updated Laserfische program to version 7.0 and with help of part-time student, i terlo al agreements, leases, correspondence, etc, have been added, in addition to another twenty years of resolutions. Added resolutions and ordinances to the Kalispell web site, along with bids and proposals. 3 CITY CLERK (includes Media Specialist) FUND: GENERAL 1000-4024I0150 EXPENDITURE DETAIL 'Personal Services: FT" 110 Salaries and payroll costs 111 Part-time help 121 Overtime 153 Health insurance 155 retirement PERS Total Personal Services Maintenance & Services- 210 Ogee Supplies 213 Small Office Equipment 215 Computer Spplies/seres 229 Other Supplies 320 Printing 322 ,Books 335 Membership & Dues 345 Telephone 354 Contract Services 373 School & Travel TOTAL ACTUAL FY114105 BUDGET FY05/06 ACTUAL FY05i06 BUDGET FY06i07 42,818 $46,365 $52,621 $59,520 0 $4,000 0 1,404 $1,500 $1.519 $1,800 5,.1 1 $5,094 $5,094 $11,138 2,782 $2,874 $3,236 $3,700 52, 1 85 $59,833 $62,470 S76,158 495 S500 $458 $1.,000 0 00 50 184 500 111 50 13 100 25 0 t0 10 0 100 85 $1,200 240 20 175 225 34.1 25 71 30 1 ,50 $851 $3,000 $1,803 $3,500 ,124 $4,950 $4,6437,0 54,3 9 $64,783 $67,113 $83,758 24 FINANCE DEPARTMENT FUND: GENERAL 000-403-41 U550 EXPENDITURE SUMMARY ACTUAL I BUDGET ACTUAL I I BUDGET FY04/05 FYUS/Ub FY05/06 FY06/07 Personal ervi s $198,739 $224,734 $219,015 $223,142 Materials and Services $12,133 17X0 $17,020 $27,200 Capital Outlay Total $210,872 $242,684 $236,035 $250,342 PROGRAM DESCRIPTION The Finance Dep artment is responsible for all activities concerning finances within the City. Planning, reporting, controlling the revenue and expenditures through vafious systems of checks and balances is a major duty. Investment, financial ,reporting and fulfilling regulation requirements are part of the daily responsibilities. These responsibilities include: General Supervision€ and management of fi sal concerns of the City. Preparation of the Annual Financial Report Maintenance of accounting records/data pressing Investment of City funds, debt service, li's Accounts payable for all city departments Water office billing and collections Fixed Asset management .budget preparation Payroll and related reporting 25 FINANCE DEPARTMENT FUND: GENERAL 1(}(1[3-403-41 fT55a FY 07 BUDGET HIGHLIGHTS Line Item Detalih. Moored part of Finance Directoes salary to Utility billing. Contract services for help with accounts payable. Additional costs for Grizzly security pickups particularly if we -need pickups at both city hall buiIdin s. FY 06 ACCOMPLISHMENTS Prepared our third Ann ual Financial Report using the new reporting model for 200 5 - GAS B 34 Worked with the auditors to prepare the first Comprehensive Annual Financial Report AF which is an annual report including the auditors opinion. Our report received are unqualified opinion. Hired and trained a new payro l/hr technician and a new City Treasurer to replace two employees who lei the City"s employ. Prepared Urban Renewal Bond for Airport Ti fprojects. Prepared Board of Investments appIication for pur base oI`Wei Is Fargo B ujIding. Prepared documentation for SID344 bond sale including the Official Statement for Old School Station. Prepared Revenue Bond drawdown for the phase III of the Water Revenue bond. 27 FINANCE DEPARTMENT FUNS: GENERAL I000-403410550 EXPENDITURE DETAIL I I I . I EFY TUAL BUDGET ACTUAL BUDGET Q4/US FY05/Q6 FYOSf06 FY06/Q7 Personal Servlces. .- 110 Salaries and payroll costs S158,220 S 174, 56 $172,340 $181,827 112 Severence pay $6.332 $6,332 $3,000 153 Health Insurance $30,557 $32,665 $29.169 $26,989 155 Retirement %9 2 $10,880 $11,174 $11,325 Total Personal Services $198,739 $22W4,734 $219,015 $223,142 Maten*als & Services; 213 Small Office Equipment/supplies 24 25 213 50 322 Books 155 250 419$400 335 Dues, memberships & licensing $1,599 $1,500 $1,190 $1,500 345 Telephone & Communications 7 15 19$700 353 Contract Services-Parking/flu shots 51 5 $ 5 7 6 0 354 Contract Services -Grizzly s cu t / AT help 1,6 1 $4,300 $3,399 $12,000 355 Bank fees $6,284 $6,000 $5,6986,50 373 School & Travel $1,608 $5,0005,422 S5.,000 Subtotal $12,133 $17,950 $17,02027,20 TOTAL 21 , 72 $242,684 $236,035 $250,342 28 ATTORNEY FUND: GENERAL 1 --4 4-4 111 EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY04/05 I FY05106 Personal Services $206,506 $228,669 $227,624 $298,679 Maintenance & Operations $17,673 1 %845 $21,093 $20,955 Total 224, y79 S2481514 24317 $3 1 9,634 PROGRAM DESCRIPTION The City ttomeyfs office has the following responsibilities: 1 Represent the position of the City before the Municipal Court, the District Court, and other Courts where the City's City'legal interests are involved; 2Compile contracts, ordinances, , resolutions, and other documents necessary for the operation of City goverr.et. 3 Give written opinions to the Manager, Mayor and Council on questions pertaining to the duties, rights, liabilities and powers of the City; and 4 such other duties as the City Council prescribe. The o fft ce of the C ity Attorney also advises the various City departments on legal matters pertaining to department policy and operations. Municipal Court Statistics; CY2002 CY2004. Complaints filed by City Attomey 78 120 Omnibus Hearings (Pre -Trial) 965 I J21 ,fury Trials held 8 5 Beach Trials 221 74 Appeals 3 3 29 ATTORNEY FUND: GENERAL 1000404411110 FY 07 BUDGET HIGHLIGHTS ,dine Item Detail: 110 Salaties and payroll cost - $298,679 Increased fTom3to5FTE. Added an attorney and legal secretary to staff; A. lit hasbecn applied fr to pay half the new attorney{s salary. Costs for 1 2 of the attorney will appear in the grant fund. 215 Computer Supplies - Swift Connection & Maintenance - $1,500 Annual payment for connection to the Kalispell Police Department's computers, plus any maintenance costs for office computer equipment. 322 Westlaw 2 connections - $ ,7 5 This office now subscribes to Wetlaw, an on-line legal ,research service. The change from Lexis allowed the office to reduce book costs while incr asi � the availability of'more municipal legal research materials. Two attom.eys will share one connect ion . 335 Membership & Dues - $1,585 2 5 - State Bar ofMontana - City Attomey 2 5 - State Bar of Montana - Adjutant City Attorney 2 5 - State Bar of Montana - Asst. City Attorney 42 - fnte ational Municipal Lawyers rs Association - City of Kalispell 10 - Notary & bonds for all employees 345 Telephone & Communications - $1,200 Reduced by $200. 354 Contract Services - $5,000 Outside legal counsel contingency. 373 School and Travel - $5,250 Adjusted upwards to allow staff to attend educational classes to provide professional growth. FY 06 ACCOMPLISHMENTS 1. Office was able to complete the fiscal year with minimal use of outside legal counsel 2. Negotiated and prepared contract Frith fire union . Office continues to handle the criminal misdemeanor caseload with efficiency 30 ATTORNEY FUND: GENERAL 1000404-411 t IU EXPENDITURE DETAIL F�� I I I I ACTUAL BUDGET ACTUAL BUDGET Personal Services: .ATE'3 3 5 110 Salaries and payroll costs $170,881 1K77 $189,854 $245,862 153 Health Insurance $24,911 $25M2 $25,902 $37,488 155 Retirement $10,714 $11,890 1 1, 15,32 Total Personal Services $206,506 $228,669 $227,6242 . 1 Maintenance & Operations; 210 Office Supplies 22 5 5 2 75 5 Computer Supplies $1,546 $1,200 506 $1,500 322 Books & CDs 29 2,7 0 $4,318 S2MO 322 Westlaw 9775 $4,775 $4,775 4�775 335 Membership & Dues $1,025 1,20 $1,025 1 ,55 345 Telephone . Communications 47 1 NO $586 $1,200 354 Contract res/oicy $3,864 $5,000►6,5 $5,000 373 School & Travel $2,702 $3,500 $2�8063,500 Subtotal $17,673 $19,845 2 1 ,03 $20,955 TOTAL $224,179 $248,5142 , 17 $319,634 NOTE Legal Secretary and -new Attomey funded for 3/4 of the year. MUNICIPAL COURT FUND: GENERAL 1000406410360 Personal Services Materials & Services Capital EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY04105 FYOS/UCs FY05/06 FY06l07 2,9 $ 1 ,50 $230,460 $290,409 PROGRAM DESCRIPTION Our courts have been established as a forum where the parties in a dispute can present their difference and obtain solution. The system functions under the adversary procedure where each party to the dispute presents his evidence and arguments in the manner most beneficial to his position. It is essential for the proper operation of ta system that the trial or bearing be presided over by an impartial judge. The judge must make certain that the proper law is applied and proper rules of evidence and procedure followed. FY 06 ACCOMPLISHMENTS 1, As of July 1, 2006, Kalispell Municipal Court has been utilizing the services of Municipal Services Bureau, which is a collection agency specializing in the collection of court fines/contracts. The court is no longer issuing warrants for unpaid fines. 2. For a second year in a row, Kalispell Municipal Court has been able to provide the auditors with the financial reports they have requested. This progress can be directly attributed to the implementation of FULLCOURT, the software program the Montana Supreme Court purchased for all Courts of Limited Jurisdiction in Montana. , This court has been approved by the U.S. impartment of Justice to implement an Adult Drug Court. This program ill involve a tearn of 8 people, with training and set-up ofthe coin p.rovidd by the U.S. Department of Justice. 32 MUNICIPAL COURT FUND: GENERAL 1 UUO-4U6-41 t336(1 Y 07 BUDGET HIGHLIGHTS S Line Item Detail: 110 Salary and payroll costs The court will add a half-time "' . The court has of increased staffing since 1993, Duringthis time o the Kalispell Police Department has increased by 15 officers. 213 Small office Equipment The half-time FTE will require the court to purchase a desk, chair, telephone and office supplies, 1 Legal Fees Beginning July i, 2006 the State of Montana will take over management of a new Public Defenders Office as required by new legislation. The City of Kalispell will be assessed an amount that will be deducted from the City of Kalispe 's entitlement money. 354 Contract Services The court is replacing contract labor with a part-time employee. The court will continue to need a Judge Pro 'hem throughout the year. 900 Capital Expenditure o increase security for coutt personnel we are proposing the installation of a security window and secufity locks for 3 doors. The estimate for the sec uri y window is S 10, 00; the estimate for the see urity locks is 3,000 and labor for preparing for the installation of the security window of $5,000. Estimate for renovation of conference room to office space for court personnel is $6,000. 33 MUNICIPAL COURT FUND: GENERAL1000-406410360 EXPENDITURE DETAIL ACTUAL BUDGET ACTUAL BUDGET 5 '"FY06/07 Personal Services: FTE's 3 3 3 3.5 110 Salaries and payroll costs $117,637 $13 .,333 $147,848 $165,920 121 Overtime 9 S 1.000 $702 S1,000 153 Health $,51 0 $23,196 $3,196 $3,48 155 Retirement $7,465 $8. 31 $%3 $10,328 Total Personal Services $147,8 .1 $164,759 $1 1 #048 $207,497 Materials & Services 210 Office Supplies $2.204 $1,500 $1,363 $1,500 213 Small Office Equip $158 $2�000 $1,9 3 $4,000 15 Computer Supplies/Maint. $1,062 $ , 00 $1, 6 $ ,PO 229 Caber Supplies $2,816 $1,500 $2,484 $ ,000 320 Printing $1,44 ' $2,000 $ ,964 $2,000 322 Books Lis on li-e service) $940 $1,5 $979 $1.50 335 Membership & Dees $ 60 $30 $ 5 3€1 345 Tele. & Communications 4 3 $6 5 9 6€ 0 351 Le al . ees $49,619 $74,000 $64, 5 $0 353 Technology (matches revenue + ca 'yover) $ $15,000 S8,113 $ 1,75 354 Contract Services $8,743 $13,000 $13,040 $4,000 55 Court Software $,147 $o so 373 Scbool & Travel 4,690 $7, 00 $7,099 $8, 0 394 ,fury & Witness fees $ � 7€1 $5,500 $ ,548 $5,50 Total M & 0 $8 ,639 $1 5, 50 $10 ,843 $5 ,900 925 Capital Improvements $ 5,000 TOTAL $230,460 $290M9 $7,891 $285,397 3 CITY FACILITIES MAINTENANCE FUND: 1000-4127411230 EXPENDITURE SUMMARY amended ACTUAL BUDGETACTUAL BUDGET 1 7 Personal Services $13,018 $24,83831, 76 $72,302 Maintenance & Operations $171,953 $191,915 $190,2563, 7 Capital Outlay 3,70 S6582 so 1 e tlInter ap Loan $9,386 $45,025 $52,29519, 79 TOTAL $194,357 $300,528 $281,009 $375,356 PROGRAM DESCRIPTION City Facilities M aint nanee budget provides for the building maintenanee and janitorial services for the City Hall Complex. Maintenance covers utilities, heating and cooling systems, and all other mechanical items in the City Hall Complex, as well as miscellaneous repairs and maintenance. The parks department will be o er eei ng j anitoria l and maintenance operations on all public buildings including the office complex and the addition of the Wells Fargo Building. FY 07 BUDGET HIGHLIGHTS 110 Salaries -$62,761 Increase due to addition to pair time jarnitotial staff for new building. Janitorial Supplies, utilities & Contracted Services Increases in each of these line items due to the addition of the new city office building, (Wells Fargo building) FY 06 BUDGET ACCOMPLISHMENTS City Hall & city building maintenance responsibilities transferred to the parks department, ending reed for contracted janitorial service. *City switched from contract services to hired help mid year 2006. CITY FACILITIES MAINTENANCE FUND: 1000412411230 EXPENDITURE DETAIL amended ACTUAL BUDGET ACTUAL BUDGET FY04f05 FY05/06 I FY05l06 FY06l07 Personal Services: FT'E'S 0.2 I* I 1 110 Salaries 1024 $19,640 $23,4163&985 III Seasonal Salaries $3,485 $26,775 121 Overtime 23$300 153 Health U s r=e , 75 $3,260 S2,900 $5,569 15 Retirement $1,319 $1,938 $2,052 $3,672 Total Personal Service $13,018 $24,838 $31,876 $72,302 Maintenance & Operations: 213 Small Office Equipment 22 45 1 0 218 Equipment (No -Capital) $4,832 $2,000 $1,123 224 Janitorial Supplies $3.168 S4y0003,952 MAO 241 Consumable "fools so 1 128 $1,000 341 Eleaticity $31,613 $33,000 $33,209 $50,000 342 Water $5,128 $6,000 $5,747 $6,000 344 Natural Gas $20,861 22M 2914 5 $42,000 45 Central Communications (reclassified) $44,273 $54,000 $54,806 € MO 354 Contract Services $40,013 $33,200 $36,44622P 362 Equipment Maintenance $7,233 $11,550 $3,731,0 366 Building Maintenance $13,094 $24,400 $17,560 S24,400 532 Rent - Wells Fargo 0 $0 $60,000 545 Count' Landfill (reclassified from Geri. oar' iV 1,51 1, + 5 $1,053 $2,073 Sub Total M & 0 $171,953 $191,915 $190,256 S283�575 Capital Duchy: 940 Equipment 922 Expand PD study/Wells Purchase $0 $38,750 $6,582 Subtotal Capital so $38,7505582 610 Debt Retirement/14VAC Heating $6,989 $29,8888, 1 / 13X 620 Interest $2,397 $15,136 $14,078 5�5 0 Subtotal Debt Service $9,38645,025 $52,295 $19,479 Total h all Facilities Maintenance $194,357 $300,528 $281,009 $375,356 36 PLANNING & Zoning FUND: 1000-420-4 7 1020 EXPENDITURE SUMMARY Planning &Zoning Personal Service Matexiais and Services Capital Outlay II PLANNING ACTUAL BUDGET ACTUAL I BUDGET FY04105 FY05/06 FYOSlQG FYOb/07 3,097 $363,926 $352,032 $345,655 S2,133 $53,215 $38,953 $36,336 $24,000 $15,909 $42,365 7, 0 9154 1,1 4 1 $406,894 $395,020 PROGRAM DESCRIPTION The planning department is responsible for all long and short range planning functions in the city including maintaining the eity's growtb policy, enforcing, and administering the city zoning ordinances and map, reviewing all subdivision activity, and staffing the Kalispell Planning Board, Board of Adjustment and Architectural Review committee. In addition we administer a code enforcement program which addresses decay junk vehicles, sign age and weeds in the city. Y 07 BUDGET HIGHLIGHT'S We wi I I update the l alispeli Subdivision Regulations in line with state legi slative changes and in.corporat.e design changes were necessary, perform a thorough review and update of the Kalispell Zoning Ordinance last updated in 1992, continua updating the growth Policy completing the Kalispell North a e .dment and then shift to the area west of Kalispell and finally, assist in the 'ark & Recreation n Flan update, Transportation Plan update and Highway 93 Bypass activities. FY 06 BUDGET ACCOMPLISHMENTS Adoption of the Kalispell South Growth Policy Amendment, Architectural Standards, Outdoor Lighting Standards, implementation of a codes enforcement pmgram and bringing Planning, Zoning and Building under one department. 37 PLANNING & Zoning FUND: 1000-420-4 11 QZO EXPENDITURE DETAIL ZONING PLANNING I PLANNING PLANNING ► `TUAL BUDGET ACTUALBUDGET Y1 Y Y FV06/07..j Planning & Zoning Personal Services: FTE's 1 0.5 6.5 6.5 110 Salaries and payroll costs $40,806 297,654 294ffl-3 276,514 153 Health Insurance $9,731 47,736 39,656 51,902 155 Retirement $2,560 189536 18,343 17,240 Total Personal Services $53,097 $363,926 $ 352, 32 $ 45,635 Maintenance & Operations: 210 Office Supplies $2,5 2,266 $2,500 213 Office Eui .c tf iture/ 1 o i r ,7 0 $1,042 $5,000 215 Computer Supplies & Software $5,000 8,339 $5,200 320 Printing $75 $443 $75 331 Publication & Filing Fees, Books $329 $4,400 $3,468 $4,400 335 Membership & Dues $3 5 $1,8 5 $11094 $1,815 345 Telephone $5 $5 5 $6 0 4 Contract Serviccs $2,500 $3,616 $3,1 0 35 Copier Hakim. Contract $3,000 $11256 $3,000 362 Data processing Operating Exp. $5 $0 373 School &. Travel $1,454 $6,500 $326 $6,500 532 Lease - building & utilities $19,000 $16,568 $9,5 0 Total $2J33 $53,215 $38,953 $42,3 5 V. CAPITA OUTLAY: 218 PURCHASE FROM TI-CITY 2 1 ,9 1 0 $o 944 VEHICLES PURCHASED T I CITY $141355 $0 so 940 42 inch plotter $6.€ 0 $6,659 $7'000 944 Vehicle $18,000 S9,250 so $367336 $24,000 $15,909 $7, 0 Total Budget $91,566 44 1 � 14 $406,894 $395, 2 38 BUILDITTG DEPARTMENT FUND: 2394-420-420530 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CAS. 10100 CASH: Operating CASH. comp absences CASH- replacement .EVES 323101 Building permits 323103 Plumbing permits 323104 .mechanical permits 323108 Plan Review 323107 House Moving 381055 lease back ,revenue Wells Fargo 371010 Investment Earnings EXPENDITURES Operating Debt Service Capital Outlay ENDING CASH CASE: Operating CASE: comp absences CASH: replacement ACTUAL BUDGET ACTUAL I BUDGET FY04105 I FYUS/qb FY05i06 FY06/07 294,632 41%412 $419,412 $541,218 $800 $2,000 $2,000 $3,000 13, 21 1000 $21,000 $29,000 3 8,432 W2,412 $442,412 $573,218 252. 62 $250,000 $217,918 $225,000 $46,580 $45,000 $47,163 $45,000 47,263 $45,000 $53,047 $52,000 13,1 1 $135.000 $251,639 $250,000 99 $350 5$300 25, 1 ,708 so $3,936 $3,000-)1,734 $15,000 48' ,€ 02 $503,350 $610,034 $587,300 Total Available $795,434 $945,762 1 ,052,446 $1,1160,518 53, 22 $444,196 $379t953 $481,070 ,57 $33,312 $75,500 $332,000 $65,963 $316,000 353, 22 $842,253 $479,228 $872,570 41 ,4 1 71,59 $541,218 $244,948 $2,000 $3,0003,$6,000 $21,000 $29,0002 ,$37,000 442,412 $103,509 $573,218 $287,948 BUILDING DEPARTMENT FUND: 2394-020420530 EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY04/05 F1'05l06 FY05f06 FY06/07 Personal Service S270,141 $358,271 $27 1 ,658 $389,390 Materials and Services $2, 1 $5,925 $108.295 $91,480 Debt Service so $66,057 $33,3I2 $75,500 Capital Outlay 0 33,00 $,93 $316,000 .1 3.E 842253 / ,228 8 ! 2, ! PROGRAM DESCRIPTION The building department is responsible for reviewing plans, issuing permits and conducting inspections for all construction within the city limits. Through education & training ofcity staff and the construction community the department maintains an effective program for achieving code compliant construction. The building department maintains close working relations h ips with other city departments to foster a coordinated a ffort at r gul ating all impact associated with growth. This year the program supports 6.5 full time equivalent positions. It also sets aside and designates funds to pay for vehicle and equipment replacement and compesale absences. FY 2007 BUDGET HIGHLIGHTS The 2006 editions o fthe various building codes wiII be adopted and enforced by the City. iidi g department personnel will receive training in the updated codes. This fall we will endeavor to successfully relocate and reestablish the Building Mpartment in the Wells Fargo building. FY 2006 BUDGET ACCOMPLISHMENTS The Building Department hired another building inspector to help keep pace with the demands placed on the department due to the amount of construction activity. The Building Department detached from the Fire Department and dame part of the Planning Department. Oversaw construction value that increased from 84 million dollars to 104 million dollars. BUILDING DEPARTMENT FUND: 2394-420-020530 EXPENDITURE DETAIL ACTUAL BUDGET ACTUAL BUDGET 5 F/ '7 Personal Services FFFS 53 6.5 6.5 6.5 110 Salaries and payroll costs $207,148 $282,956 $205.483 $307,848 11 Overtime $10,332 $4,000 $8,575 S6,000 153 Health Insurance $39,022 $54,474 S44,807 $57,541 155 Retirement $13,639 $16,841 $12,793 $18,201 Total Personal Services 270041 $358,271 $271,658 $389,590 ,maintenance &. Operations: 210 Office Supplies $2,323 $ , 00 $3,258 $3.000 215 4/opter€aiare/so re l ,0 19 $10,000 231 Gas & Oil $2,788 $3,600 $3,543 $4,000 312 Postage f282 3 54 00 320 Ninting 1 / 20 2 2 3'22 Code Books 145 i7 929 $4,200 323 State Ed Assessments s 1,941 $2t200 S2,348 $2,200 331 Publication & Filing Fees 382 15 358$400 335 Membership &. Dues S 1 $480 $1,600921 $1,600 341 Electrical 998 $1,500 S915 $1,000 342 Water 291 500 S232 150 344 Natural ral Gas $1,200 $1,1001, 345 Telepho e &. Communications $5,175 $5,600 $5,499 $5,600 353 Auditing 2,700 $1,400 $1,000 1140 354 Contract Services $19,214 $9,200 $36,8507,2€1 356 Consultants $1,239 S1.,000 so $1,000 366 Building Maint &. Supplies 11 800 141$900 39 Radio Maintenance & Supplies 64$300 373 School & Travel S4,992 $6,500 $4,318 $6,500 510 Insurance - auto $1,200 $1,200117 5 510 Insurance - liability ,444 $7,500 $10,179 $10,142 521 c tr l Garage Transfer 75€1 750 $750 S11000 522 Administrative Transfer 101522 $11,850 $11,850 $13,644 28 Data Processing Transfer $4,092 $6,430 $6,430,494 532 Lease - building $14,536 $16,545 $14,895 $8,600 Subtotal l 82.881 $85,925 S108,295 $91,480 BUILDING DEPARTMENT FUND: 2394-420-420530 EXPENDITURE DETAIL ACTUAL BUDGET ACTUAL BUDGET FY04/05 �'YO5/U6 FY05/46 FY06/07 600 Debt Service - Wells Fargo $24,609 $47,500 600 Debt Service + 7 $8,703 $28,000 Subtotal Debt Service 6X7 $33,312 $75,500 922 Building remodel o ti ge .cy- anyover $300000 $33,2363 , 0 944 Vehicles 32M 3 , 27 $16,000 $332,000 $65,963 S316,000 TOTAL BUDGET $353,022 $842,253 $479,2128 $872,570 42 DATA PROCESSING FUND FUND: 6030403-410550;410585 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH CASH- peratin� Cash, Replacement account REVENUES ES Charge for service -other Funds Entitlement (General Fund share) Interest Misc. Adj Cash/Comp Abs. Total Revenue Total Available EXPENDITURES Data Processing Capital Outlay Depre ./replacement reserve "rota1 expenses ENDING CASH CASH: Operating Cash, Replacement account Total Cash ACTUAL BUDGET ACTUAL BUDGET FY04/05 FY05/06 FY05/06 FY06/07 54,71 $42,770 $51,687 $97,505 12,07 $28,087 S28,087 $24,087 $66,878 $70,857 $79,774 $121,592 65,102 $79,000 $79,435 $80,069 4 ,000 $90,500 $90,500 $80,500 67 750 $5,246 $1,000 37 20 34 50 ,33 113,347 $170,500 $177,868 $162,069 1 0,225 24 1 ,357 S257fi42 $283,661 57,330 $135,023 93,237 $149,244 $39,608 $49,500 $42,813 $45,800 16,000 $16,000 $16,000 $16,000 $112,938 $200,523 $152,050 $211,044 1,67 $32,747 $97,505 $68,530 2,07 S24,087 4,07 $20,087 79,774 $56,834 121,592 $88,617 3 ,903 to be funded from replacement account FY20 3. S30,600 to be funded from replacement account FY2004. 0,0 0 to be funded for file servers from replacement account. FY2006 0,000 to be fanded for file servers from replacement account FY2007 43 DATA PROCESSING FUND FUND: 6030-403-410550;410585 EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY04/05 FY05/06 FY05/06 'Y06f07 Personal Services 73,273 S3&565 $73,744 Operating Expenses $57,331 $61,750 $54,672 $75,500 Capital Outlay $39,608 $49,500.,13 $45,800 Replacement/Depreciation 1, 00 $16,000 $16,000 $16,000 1 12,939 S200,523 $152,0502 ,0 PROGRAM DESCRIPTION The internal service fund charges other funds for the services provided. Transfers from each fund are included in their budgets as expenditures. ditures. Items which are fund specific are prorated only to those funds receiving benefit, i.e. copy machines. For maintenance and operations, the percent attributable to each department is related to usage on the sewer. Water and seiner are the biggest users 1 % . Funds with loth payroll and accounts payable functions are at % o f operations. Planning is now a function of the General Fund and will share in the Internal Service fund. The General Fund share is the remaining amount which we have funded in the past with proceeds of Video gaming but will now be funded from the Entitlement. We have reduced the cash carryover and replacement fud cash to louver levels since capital costs for computers are substantially less than in the past. For this reason the revenue is less tha-n the expenses budgeted for this year. 4 DATA PROCESSING FUND FUND: 5030-403-41 QSS0;41 0585 FY 07 BUDGET HIGHLIGHTS Line Item Detail: 354 Contract Services for Jord hl & Sliter for backup for our lFF person and for asista.ce with the moving of all the computers to the new building. 532 Copier lease prices remain the same but we are paying for excess copy charges. Copiers will be moored around with the relocation to Wells Fargo. The main copier lease is set to expire at the end of the 2007 fiscal year. It may make sense to negotiate a new lease prior to the move. 940 Capital outlay or 218 non -capital equipment The ## 1 server should be replaced in antic ipation of moving to a web based accounting system which will be implemented by American Data Group (our software vendor) in the next year. FY 06 ACCOMPLISHMENTS [fired our first full time IT Network Administrator. Inventoried systems. We continue systematic replacement of computers and monitors in all departments. The file server #2 in the Finance, office was replaced this year. This is the server which directs traffic to the printers, controls backups and security for the financial network. The Fire department previously put in place a Exchange server which allows all of their employees to access central calendars and e-mail. This server was replace this year. 45 DATA PRUCESSING FUND FUND: 6030-4433-41055 0;410585 EXPENDITURE DETAIL ACTUAL BUDGET ACTUAL BUDGET FY04i05 FY05/06 FY05f06 FY06107 A I (]5R0 ("nmnufer FTC Personal Services: 110 Salaries & payroll costs $59,237 $34,434 $64,150 153 Health $10, 92 S2,476 $5,589 155 Retirement $3,944 $1,655 $4*0 5 $73,273 $3,55 $73,744 Halm, & operations-. 215 Computer/printer Supplies $2, 62 $4,000 $3,950 $5,000 218 Equipment -not capital pri tern, famit re $2,97 $5, 0 $646 $4�000 325 Web Page $1,137 $2,5 0 $1, 7 $2,5 €l 346 SurnmitNet -1 to et network $1,320 $1,500 $1,320 $1,5 0 353 Las r#i the maint. Contract $3,492 $3,500 $3,2 1 $3,500 354 Contracts- Jordahl & Suter $12,954 $4,000 $5,355 $4,000 355 Licenses [Maint contracts, ADG, UST $2,2 2 $8,000 $7,953 $18,000 2 Equipment Maintenance $1, 93 $2,000 $475 $2,000 381 Training/school $ 210 0 $3,4 1 $3,500 410585 Coplers, Fax, office machines 229 Supplies (paper, etc.) $4, 44 $5,000 $3,262 $5,000 218 Equipment -fax machine so $250 $0 $2,500 532 Copier Rentals 5 $24,449 $24,000$23, 32 $24, 00 Total M & 57,331 %L750 $54, 72 $75,500 410580 Capital Outlay: 218 PC's -network replace/contingency $16,069 S23,000 $23, 2i t $1 MOO 218 Police Dept. system $9,336 $12,000 $11, 21 $6,€ 00 218 Park's Dept. PCs $5,478 $3,500$3, 72 $3, 0 218 Public 'works -PCs $ $3,000 $3,9 S3,600 218 Attomeys- PCs 1,752 $0 $o $3,600 218 Court -P $2,0 72 S3,500 $2,0 3 $0 218 Fire ,Department $4,941 so $0 41010 218 Manager/HR so $ $€1 $2,000 218 Planning &. Zoning (carryover) $0 $4,5 $ $4,500 Total Capital Outlay $39,608$49,5 0 $42, 13 $45,80 51€14 0 831 Replacement reserve $16,000 $16,000 $1 ,000 $16,000 Total Budget $112,939 $200,523 $152,050 $211. 44 4