Budget 1992-1993City of Kalispell
Final Budget Docu ent
Fiscal Year 1992
il 11spelT e C
Telephone (406) 752-6600 Incorporated 1892
P.O. Box 1997
Zip 59903-1997
To: The Honorable Mayor Douglas Rauthe
Councilwoman Moses
Councilwoman Kennedy
Councilman Buck
Councilman Larson
Councilman Nystul
Councilman Collins
Councilman Atkinson
Councilman Granmo
From: Bruce Williams, City Manager
Date: August 12, 1991
This budget document is submitted in accordance with the
appropriate lads of the State of Montana and the City of
Kalispell.
2
The preparation of the annual budget is the most important task
that I perform each year. Similarly, the adoption of the annual
budget is the most significant policy decision that you as city
councilors are required to make each year as it establishes the
frame work for the services that the city will provide the public
for the upcoming year.
This budget represents a wide range of municipal services
including the purchase of new equipment intended to improve our
capability to respond to increasing public demands and a variety
of public construction projects designed to improve the condition
of our infrastructure.
This budget provides for an increase in service levels over
previous public budgets. Specifically the budget provides for
the addition of 3 new positions which will be utilized to better
serve the public in the areas of Parks and Recreation, Municipal
Court and the Sanitation Departments. The budget also provides
considerably more resource for street improvements throughout the
community.
3
Summary of Budget Cost in Dollars
The budget for Fiscal 92 is $22,808,737 as compared to the
fiscal 91 budget of $11,069,437, an increase of $11,739,300. The
large increase is due primarily to a change in accounting for
major construction projects. Previous budgets have not included
large construction projects such as the sewer treatment plant
project currently under construction, which accounts for over 10
million of the increase.
The following provides a categorical breakdown of expenses
compared to last fiscal year.
1991 1992
Operating 8,657,418 10,671,924
Construction 2,412,019 12,136,813
11,069,437 22,808,737
Breakdown & Comparison of Operating Budget
Amended
% of
Proposed
% of
91 Budget
Budget
92 Budget
Budget
Personal Services
4,171,413
48
4,563,476
43
Materials &
2,064,443
24
2,976,893
28
Operations
Capital
1,015,928
12
1,230,486
12
Debt
912,298
10
1,138,667
10
Loans
493,336
6
762,402
7
8,657,418
100%
10,671,924
100%
El
The General Fund's share of the $10,671,924 operating budget is
$3,632,178 compared to last years $2,883,762, an increase of 26%.
The reason for the increase is primarily due to allocating more
expenses to the General Fund than has been the past practice.
For example expenses related to the Parking Enforcement Program
have been pulled into the General Fund, previously funded as an
enterprise, the Public Works budget now reflects more accurately
the actual cost of the department, previously split between
several different budget funds; the Street budget reflects
increases due to budgeting for street reconstruction as opposed
to simply funding employee salaries; General�Government budget
expenses are up reflecting salary reserves for non union
employees, resources to fund a Pay and Compensation Study for all
non classified employees, and funds to fund a Traffic Study for
the community. Other reasons for the general fund increase
relate to the recent contract negotiations resulting in a 4%
salary increase for all AFSCME employees, Police and Fire union
salaries will increase 5%.
The Special Revenue Fund total is at $5,336,008, Debt Service
Funds at $210,779; Capital Projects budget at $509,503,
Enterprise budgets at $3,041,269; Internal Service budget $65,925
and the Wastewater Treatment Plant Construction budget amounting
to $10,013,071.
5
The General Fund portion of this budget has been balanced
utilizing all revenue sources that have traditionally been
available for support. The most notable positive change within
the general revenue group is expected to come from the city's
share of the proceeds generated by the electronic gaming
machines. We anticipate collecting over $600,000 this year in
revenue from this single source. However, Property Tax revenue
continues to be the most important source of funding support for
the general fund. We will once again levy 66.23 mills to
support the general budget. In order to provide you with a fully
balanced budget it was necessary to use $202,904 in cash carry
over from Fiscal 1991. After utilizing a portion of our general
reserves to balance the budget, we still will have available
reserves exceeding $500,000.
A property tax levy for funding our Comprehensive Insurance
Program, Retirement obligations and Employee Health Insurance
needs, amounting to 45.16 mills will be necessary. We also
anticipate funding our SID revolving (.5%) budget by a 1.05 mill
levy and 2.33 mills to fund our general obligation debt. Total
mills required to fund this budget amount to 114.77 mills, a
reduction of 2.62 mills from the prior year. The value of one
mill based on the latest data is $16,346.41
City Personnel
The Fiscal 1992 budget includes a provision for 124 full time
city employees and 51 seasonal and part time. Last year to the
best of my knowledge the budget authorized 121 full time
employees. The budget provides the addition of 1 full time
employee in the sanitation department to assist with alley clean
up and to generally assist with associated requirements of the
sanitation department work load. 1/2 additional employee is
being recommended for the court, thus allowing for one additional
full time employee, because of the ever increasing work load of
the court.
Parks & Recreation requested 1 1/2 new positions which would
allow the office to be staffed with one full time clerical
support employee and would also allow the recreation program
coordinator to move from half time to full time. This request
has been included because I believe it is justified given the
work load requirements of the department presently not being met.
Other departments including Fire, Police, Parks, Street, Shop,
PECDD etc. requested additional personnel, however their requests
were not included in this recommended budget because it is felt
that present staffing levels (besides those recommended) are
sufficient to take care of current service demands.
7
This budget as mentioned previously allows for 4% pay increase
for all AFSCME employees and 5% adjustments for all Police and
Fire Department union personnel. The budget also includes a
reserve set aside of funds for Cost of Living increases for all
non union employees recommended at 5% to July 1, 1991, and an
amount of money reserve to implement pay adjustments for all non
union employees which may result from a Pay and Classification
Study that is budgeted for in the Fiscal 1992 Operating budget.
The purpose of the study will be two fold, 1) to develop a pay
for performance pay plan and 2) to assign wage rates to all non
union employees consistent with their duties and
responsibilities, something the present plan in my opinion fails
to do. Other personnel expenses impacting this budget include
the 19% increase in premiums for providing fully paid medical
coverage for all personnel, Worker Comp Insurance increase of
almost 5% and retirement benefits for Police and Fire personnel
will increase 7%.
LV
Street Programs
The community street requirements are funded from four different
budgets. Historically the maintenance and repair expenses of our
street system have been split between the General fund, Street
Gas Tax, Tax Increment and Special Street Maintenance. In order
to make some sense out of our program I have taken a little
different approach to cost allocation of the Street Maintenance
and Construction activities and as a result several changes are
proposed.
The first change will discontinue the city's practice of
rebuilding streets and place that responsibility with private
sector contractors. This will allow city street forces to
concentrate on maintenance activities including pothole patching,
some minor reconstruction work, crack sealing, chip sealing,
slurry sealing, sweeping, flushing, snow removal and sanding.
The second change will address the method used to account and
budget for these activities. As pointed out previously the
Street Maintenance costs have been split between four funds; 1)
Street General Fund 2) Street Gas Tax; 3) Tax Increment; and 4)
Street Special Maintenance.
9
The Street General Fund budget will support the salaries and a
portion of the Maintenance and Operation expenses of the
function, plus cover a share of the street reconstruction cost
recommended for Fiscal 92. Also, included in this budget for the
first time is funding for a major transportation plan. The
Comprehensive Study will identify the transportation concerns of
participating jurisdictions, identify current land use patterns,
and future development patterns in conjunction with local
comprehensive planning, identify current and future
transportation deficiencies within the study area, and make
recommendations concerning the specific identification of
concerns that will form the basis of a comprehensive multi -
jurisdictional transportation plan for the study area. The
study would also include the development of a traffic formatting
model that will be used by the city and county in evaluating
impacts of future land uses on traffic and transportation
systems. This project is intended to be jointly funded by the.
State, Flathead County and the City.
The Gas Tax budget has been set-up to pay for only Maintenance
and Operating expenses necessary to support the efforts of the
street maintenance activity. No salaries will be charged to this
budget. The resources from the Gas Tax will also support Street
Reconstruction activities to the extent resources allow.
10
The Special Street Maintenance budget which is supported by a
special assessment of .00275 per square foot will provide for
the salaries of the street sweeper operators, and the
Maintenance and Operating expenses associated with sweeping and
flushing, and for costs associated with fall leaf pick-up and
winter snow removal and sanding. In order to accommodate this
change in budgeting it will require an increase in the Special
Street Assessment fee of 20% taking the per square foot fee to
.0033 cents from its present .00275 cents. A home owner with a
lot 7500 square feet paid in 1990-91 $20.62 per year Special
Street Maintenance. This increase will cost the same home owner
24.75 per year for Fiscal 92.
The Tax Increment budget will continue to provide Street
Maintenance and Reconstruction financing for those streets
within the district utilizing private sector contractors to do
the majority of the work associated with reconstruction. Some
maintenance material is budgeted from TIF to support the
maintenance efforts of the city within the district.
The major problem confronting us with respect to our street
system is the deteriorated condition of many of our primary and
secondary streets and the lack of enough resources to adequately
address the problem.
Staff has recently completed a pavement condition inventory of
all our streets which includes grouping the streets into
categories from excellent to poor. This information will be
useful in the future for determining street maintenance needs,
reconstruction requirements, and the financial considerations. I
am suggesting that because we have so many streets in such poor
shape and we have so little resource that we begin immediately
and continue over the next five years to make as many of these
streets at least comfortable to drive upon, this means that we
will be doing less major rebuilding and more overlaying where
possible and when not possible dig -out and pave. As we all know
funding even this minimal effort will be difficult, but it needs
to continue. In terms of maintaining those streets that are in
good to excellent condition, we should attempt as funding permits
to have them chip sealed at least every five years. Again, -this
depends on our capacity to pay.
For this fiscal year we are proposing a rather ambitious Street
Improvement Program with a total projected expense of $433,820
including the following:
kra
Dig Out & Overlay
Street
From
To
N. Meridian Road
3 Mile Dr.
Hwy 93
E. Center St.
4th Ave.
E.
Woodland
Ave.
loth St. W.
8th Ave.
W.
5th Ave.
W.
7th St. W.
9th Ave.
W.
Wallace
Ave.
2nd St. E.
3rd Ave.
E.
Woodland
Ave.
Crestline Rd.
Buffalo
Hill
End
9th St. W.
7th Ave.
W.
8th Ave.
W.
6th Ave. W.
10th St.
W.
llth St.
W.
9th Ave. W.
8th St.
W.
10th St.
W.
E. Oregon St.
7th Ave.
E.N.
4th Ave.
E.N.
4th Ave. E.
6th St.
E.
9th St.
E.
3rd Ave. E.
llth St.
E.
12th St.
E.
2nd St. E.
2nd Ave.
E.
3rd Ave.
E.
Proposed Overlay
Street
From
To
Center
St.
7th Ave.
W.
:Meridian
Rd.
lst Ave. W.
12th St.
W.
13th St.
W.
Center
St.
5th Ave.
W.
7th Ave.
W.
Center
St.
Main St.
3rd Ave.
E.
2nd St.
W.
1st Ave.
W.
Main St.
13
Street From To
Center St. 1st Ave. W. 5th Ave. W.
1st Ave. W. 5th St. W. 12th St. W.
2nd St. E. Main St. 2nd Ave. E.
Chip Seal
llth St.
E.
Main St.
Woodland
Ave.
4th
Ave.
E.
2nd
St. E.
Hwy 2 E.
5th
Ave.
E.N.
Hwy
2 E.
Montana
St.
Montana
St.
5th
Ave. E.N.
4th Ave.
E.N.
lst
St.
3rd
Alley W.
3rd Ave.
W.
2nd
St.
E.
Main
St.
2nd Ave.
E.
3rd
Ave.
E.
Hwy
2 E.
Gth St.
E.
4th
St.
E.
1st
Ave. E.
3rd Ave.
E.
5th
Ave.
W.N.
Hwy
2 W.
W. Center
St.
Tax Increment Fund
The Tax Increment budget contains project recommendations of
$2,879,005. The budget includes several projects previously
approved by the city council but to date have not been
accomplished. The specific projects are discussed in detail
later in this budget document.
14
Water Fund
The Water Fund budget anticipates the expenditure of $925,587
during Fiscal 92, with customer receipts expected to generate
$745,000. As you can see the revenue shortfall of $180,587
signals us that a water rate increase is necessary at some point
to close the gap between expenses and revenue. This budget was
able to fund the difference by utilizing cash reserves of the
fund, however future budgets will be unable to rely on this
surplus as it continues to erode. In order to avoid a large one
time water rate increase the city council' should consider
gradually increasing water rates over a five year period by
increments of 5% beginning January 1, 1992. The city council
should also consider shortening the water irrigating discount
period from the present 8 months to no more than 4 months. The
combination of these two recommendations if implemented would
place the Water Fund in a good financial position.
Sewer Fund
The Sewer Fund is in good financial shape with revenues
sufficient to meet debt obligations, operating costs and
depreciation. This is possible because of the recent sewer rate
increase required because of the Wastewater Treatment Plant
Construction project.
1S
The budget for Fiscal 92 is $1,541,727 supported by $2,294,177 in
revenue. Next year the city will begin repaying the State SRF
Loan which is not reflected in this budget, but will add another
$350,000 in annual requirements in FY 93. The $600,000
reimbursement from bond proceeds has been transferred to the
replacement account and is not reflected in this budget.
Ambulance Fund
The Ambulance budget is recommended at $314,4i4 and includes for
the first time paying 1/2 the salary of the Chief and Assistant
Chief. The budget also requests the purchase of one new
ambulance and one defibrillator. To adequately fund the
expenditures as outlined it will become necessary to increase the
ambulance run rate from its present $140.00 to $195.00.
Summary
This budget document attempts to provide the community with a
wide variety of quality city services, the cost of which appear
to be in line and affordable. The fee increases proposed in this
budget have been recommended in an effort to maintain good
quality service for the community residents. Without the
increases we would be hard pressed to continue certain programs
at the present level.
M
The budget document also attempts to provide you (the policy
makers) with more detailed budget information in an effort to
make your policy decisions easier. The staff looks forward to
working with you to discuss more specifically their departmental
budget requests. I would like to take this opportunity to thank
all the dedicated city personnel who participated in the
development of this document and also indicate my appreciation
for being given the opportunity to guide its development.
Respectfully Submitted,
Bruce Williams
City Manager
REVENUE DETAIL SUMMARY........................................1-4
EXPENDITURE DETAIL SUMMARY...................................5-11
CITY COUNCIL................................................12-15
CITY MANAGER................................................16-19
FINANCE.....................................................20-23
CITY ATTORNEY...............................................24-28
COURT.......................................................29-35
PUBLIC WORKS ADMINISTRATION.................................36-38
TRAFFIC SIGNALS/SIGNS.......................................39-42
CENTRAL GARAGE..............................................43-46
BUILDING MAINTENANCE........................................47-49
POLICE......................................................50-59
PARKING ENFORCEMENT.........................................60-64
FIRE........................................................65-69
BUILDING ENFORCEMENT........................................70-76
STREET MAINTENANCE GENERAL..................................77-79
PARKS.......................................................80-38
RECREATION..................................................89-94
POOL........................................................95-99
TENNIS....................................................100-103
BASKETBALL................................................104-106
DAY CAMP..................................................107-110
GENERAL GOVERNMENT........................................111-113
AIRPORT...................................................114-117
TAX INCREMENT.............................................118-126
COMPREHENSIVE INSURANCE...................................127-129
RETIREMENT................................................130-132
HEALTH....................................................133-135
GASTAX...................................................136-139
LIGHT MAINTENANCE.........................................140-142
DECORATIVE LIGHT DISTRICT.................................143-145
SPECIAL STREET MAINTENANCE................................146-150
UDAG LOAN.................................................151-162
DARE......................................................163-167
DRUG ENFORCEMENT..........................................168-172
COMMUNITY DEVELOPMENT BLOCK GRANT.........................173-176
DEBT SERVICE..............................................177-182
CAPITAL EQUIPMENT.........................................183-185
LAWRENCE PARK GRANT.......................................186-188
SYKES CONSTRUCTION ................ ......................189-192
SIDEWALK & CURB .................. . ........................ 193-195
WATER...................... ............................... 196-202
SEWER......................... ............................ 203-217
WASTEWATER CONSTRUCTION...................................218-220
AMBULANCE ................................... .............. 221-226
SOLID WASTE ................... ......................... ...227-231
DATA PROCESSING ................... ........................ 232-234
TAXABLE VALUATION.............................................235
CITY OFFICIALS................................................236
RESOLUTION SETTING MILLS......................................237
GENERAL FUND
DETAIL OF ESTIMATED REVENUE
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
PROPERTY TAXES:
Real Property
Personal Property
Penalty & Interest
Light Vehicle Tax
SUB TOTAL
LICENSES AND PERMITS:
MOTOR VEHICLE
Flat fees
Plate fees
Title fees
SUBTOTAL
BUSINESS LICENSES:
Alcohol Beverage
General and occupational
Amusement
Building permits
Plumbing permits
Mechanical permits
Excavation permits
Demolition permits
House Moving permits
Plan Review
Animal licenses
Bike licenses
Parking Permits
INTERGOVERNMENTAL REVENUE:
FEDERAL GRANTS
Urban Forestry Grant
STATE SHARED REVENUE
Pers. Property Reimb.
Corporation Tax
Video Machine apport.
Gaming Machine Permits
Liquor Tax Apportionment
Wine Tax Apportionment
Beer Apportionment
M.V. Ad Valorem Tax
Live Card Game Permit
$959,972
$1,010,204
$1,082,623
$80,043
$82,921
$83,216
$25,000
$23,247
$25,000
$85,000
$81,905
$82,000
$1,150,015
$1,198,277
$1,272,839
$6,000
$6,699
$6,500
$41,500
$42,807
$42,500
$2,650
$2,588
$2,500
$50,150
$52,094
$51,500
$18,000
$18,525
$18,525
$1,500
$3,032
$3,000
$500
$900
$1,000
$70,000
$95,967
$70,000
$14,000
$15,420
$15,000
$10,000
$18,003
$18,000
$400
$312
$500
$100
$125
$250
$500
$400
$500
$30,000
$38,840
$35,000
$1,400
$1,379
$1,400
$25
$22
$25
$0
$0
$48,000
$146,425
$192,925
$211,200
$2,500
$2,500
$3,000
$25,000
$23,399
$23,399
$65,000
$75,115
$80,000
$600,000
$614,959
$620,000
$31,800
$29,650
$30,000
$60,000
$65,535
$65,000
$1,500
$1,550
$1,500
$24,000
$24,585
$24,585
$3,500
$13,827
$14,000
$6,000
$4,720
$4,700
Sub Total $819.300 1855.840
[-
City of Kalispell, Montana
$866,184
GENERAL FUND
DETAIL OF ESTIMATED REVENUE - con't.
1991 BUDGET 1991 ACTUAL
CHARGES FOR SERVICES:
Sale of Maps
$300
$204
Administrative chg.
$287,552
$287,552
Board of Adjustment
$1,000
$1,050
Police services
$7,000
$6,764
Fire Hydrant Inspec.
$3,000
$3,000
Central Garage
$54,000
$54,000
Construction Inspec.
$1,200
$690
Pool
$62,000
$55,285
Parks
$3,000
$3,104
Recreation fees
$1,500
$2,781
Basketball
$4,160
$4,310
Ice Skating
$750
$168
Tennis
$3,500
$3,554
Day Camp
$5,500
$9,948
SUB TOTAL
$434,462
$432,410
FINES AND FORFEITURES:
City Court Fines
$220,000
$253,585
Parking Fines
$0
$0
SUB TOTAL
$220,000
$253,585
MISC. REVENUE
Golf Course $3,500 $3,501
Auction proceeds $0 $12,659
Other Misc. $2,692 $2,688
SUB TOTAL $6,192 $18,848
INVESTMENT REVENUE: $55,000 $92,186
TOTAL GENERAL REVENUE $2,881,544 $3,096,165
CASH AVAILABLE 7/1/91
TOTAL AVAILABLE FOR BUDGET
RECOMMENDED EXPENDITURES
CASH CARRY OVER
1992 PROPOSED
$300
$401,026
$1,000
$7,000
$0
$130,000
$1,000
$65,000
$3,500
$6,000
$4,225
$1,000
$5,000
$14,000
$639,051
$260,000
$30,000
$290,000
$3,500
$3,500
$1,500
$8,500
$90,000
$3,429,274
$705,022
$4,134,296
$3,632,178
$502,118
City of Kalispell, Montana
2
2111110111
r ' r � ' r
DETAIL OF ESTIMATED REVENUE
SPECIAL REVENUE FUNDS
---------------------
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
AIRPORT
$8,210
$8,288
PARKING
$93,921
$72,133
TAX INCREMENT
$2,498,200
$2,706,845
COMP. INSURANCE
$256,654
$268,475
RETIREMENT
$255,010
$262,656
HEALTH
$365,680
$364,876
GAS TAX
$222,242
$222,190
LIGHT MAINT.
$71,480
$75,436
DECORATIVE LT. MAINT.
$12,507
$13,033
SPECIAL STREET MAINT.
$251,148
$269,988
UDAG/COMMUNITY DEV.
$404,185
$488,038
D.A.R.E.
$42,443
$42,775
DRUG ENFORCEMENT GRANT
$38,787
$33,695
COMMUNITY DEV BLOCK GRAN
$0
$0
Spec. Rev. Available $4,520,467 $4,828,428
G.O. BOND - POOL
S.I.D. REVOLVING
1983 SIDEWALK & CURB
1984 S&C
1985 S&C
1986 S&C
1987 S&C
1988 S&C
1989 S&C
1990 S&C
MERIDIAN S&C
SID 313
SID 328
SID 333
SID 334
SID 335
SID 336
SID 337
LIGHT #1 DEOCORATIVE
LIGHT #2 SUNSET ADDITION
Debt Service Revenue
DEBT SERVICE FUNDS
1991 BUDGET 1991 ACTUAL
$69,375
$80,559
$42,142
$26,743
$1,402
$557
$8,583
$4,423
$15,095
$8,208
$5,346
$3,751
$9,245
$6,246
$8,608
$9,406
$4,685
$4,948
$0
$1,169
$5,750
$2,123
$7,119
$1,580
$92,399
$61,952
$83,775
$24,244
$4,472
$1,707
$2,093
$1,325
$605
$265
$12,735
$10,740
$21,175
$11,886
$5,300
$3,728
$399,904 $265,560
$8,133
$0
$3,362,931
$262,391
$288,707
$491,559
$270,113
$84,838
$15,261
$344,930
$606,561
$51,092
$37,565
$375,000
$6,199,081
1992 PROPOSED
$54,101
$17,100
$1,995
$14,166
$15,042
$4,797
$8,806
$6,172
$3,207
$3,291
$1,238
$2,961
$185,738
$7,500
$6,383
$2,628
$1,490
$13,200
$18,927
$9,448
$378,190
City of Kalispell, Montana
791
DETAIL OF ESTIMATED REVENUE
CAPITAL PROJECT FUNDS
----------------------
1991 BUDGET 1991 ACTUAL
4055
CAPITAL EQUIPMENT
$103,960
$18,960
4070
SYKES AREA CONST.
$334,978
$126,020
4075
LAWRENCE PARK GRANT
$0
$27,000
4291
WALK & CURB CONST.
$50,000
$52,204
Project Funds Available
----------
$488,938
----------
$224,184
WATER
SEWER/WWTP/STORM
AMBULANCE
SOLID WASTE
WWTP CONSTRUCTION
Enterprise funds
Available
ENTERPRISE FUNDS
1991 BUDGET 1991 ACTUAL
$983,221
$969,841
$1,735,275
$1,820,064
$217,475
$197,161
$393,524
$506,333
$0 $2,383,167
--------------------
$3,329,495 $5,876,566
INTERNAL SERVICE FUNDS
1992 PROPOSED
$14,185
$248,058
$197,260
$50,000
$509,503
1992 PROPOSED
$1,122,466
$2,265,721
$329,675
$520,245
`$10,013,071
$14,251,178
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
DATA PROCESSING FUND $100,200 $99,175 $56,684
-------------------------------
Internal Service funds $100,200 $99,175 $56,684
Available
GRAND TOTALS $11,720,548 $14,390,078 $25,528,932
------------------------------------
------------------------------------
City of Kalispell, Montana
4
EXPENDITURE DETAIL SUMMARY
GENERAL FUND
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
GENERAL GOVERNMENT
Personal Services $0 $0
M & 0 $92,379 $92,120
Capital Outlay $7,833 $7,698
Debt Service $16,036 $16,035
Subtotal $116,248 $115,853
CITY COUNCIL
Personal Services $44,282 $44,518
M & 0 $7,443 $7,265
Capital Outlay $0 $0
Subtotal $51,725 $51,783
CITY MANAGER
Personal Services $36,738 $36,688
M & O $8,362 $4,706
Capital Outlay $1,900 $1,875'
Subtotal $47,000 $43,269
CITY ATTORNEY
Personal Services $58,767 $55,974
M & 0 $20,725 $18,693
Capital Outlay $0 $0
Subtotal $79,492 $74,667
FINANCE
Personal Services $114,523 $116,213
M & 0 $7,350 $5,586
Capital Outlay $0 $0
Subtotal $121,873 $121,799
CITY COURT
Personal Services $44,110 $44,245
M & 0 $14,100 $12,842
Capital Outlay $5,000 $5,000
Subtotal $63,210 $62,087
PUBLIC WORKS
Personal Services $175 $176
M & 0 $6,600 $7,415
Capital Outlay $7,275 $6,985
Subtotal $14,050 $14,576
TRAFFIC SIGNALS & SIGNS
Personal Services $43,800 $43,102
M & 0 $26,500 $14,773
Capital Outlay $0 $0
Subtotal $70,300 $57,875
$63,235
$110,224
$6,500
$5,587
$165,546
$60,942
$11,778
$0
$72,720
$66,941
$11,700
$500
$79,141
$52,897
$21,550
$0
$74,447
$94,627
$7,740
$0
$102,367
$51,119
$14,100
$1,000
$66,219
$97,764
$5,850
$0
$103,614
$45,259
$28,200
$3,000
$76,459
City of Kalispell, Montana
5
EXPENDITURE DETAIL SUMMARY - con't.
GENERAL FUND
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
Personal Services $40,516 $37,719 $138,532
M & 0 $9,034 $9,552 $185,755
Capital Outlay $13,500 $13,157 $0
Subtotal $63,050 $60,428 $324,287
CITY HALL MAINT.
Personal Services $16,450 $16,298 $19,506
M & 0 $55,600 $54,015 $54,800
Capital Outlay $0 $0 $0
Subtotal $72,050 $70,313 $74,306
BUILDING & ZONING
Personal
Services
$91,022
$87,176
$94,126
M & 0
$7,915
$8,281
$21,195
Capital
Outlay
$9,000
$8,619
$11,500
Subtotal
$107,937
$104,076
$126,821
CENTRAL GARAGE
Personal
Services
$69,927
$77,286
$66,800
M & 0
$146,660
$175,984
$184,400
Capital
Outlay
$2,542
$2,150
$2,000
Subtotal
$219,129
$255,420
$253,200
POLICE
Personal Services
$852,942
$823,586
$939,597
M & 0
$52,576
$51,422
$56,690
Capital Outlay
$39,755
$39,026
$51,452
Transfer to Drug Fund
$11,664
$10,398
$11,572
Subtotal
$956,937
$924,432
$1,059,311
PARKING
Personal Services $41,375
M & 0 $31,795
Capital Outlay $0
Subtotal $0 $0 $73,170
FIRE DEPARTMENT
Personal Services $544,102 $555,195 $577,776
M & 0 $43,255 $41,576 $29,818
Capital Outlay $9,050 $9,045 $1,500
Subtotal $596,407 $605,816 $609,094
City of Kalispell, Montana
6
EXPENDITURE DETAIL SUMMARY - con't.
GENERAL FUND
PARK MAINTENANCE
Personal Services
M & 0
Capital Outlay
Subtotal
RECREATION PROGRAMS
Personal Services
M & 0
Capital Outlay
Subtotal
POOL
Personal Services
M & 0
Capital Outlay
Subtotal
TOTAL GENERAL FUND
'•" y
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
$118,843
$123,071
$139,909
$34,870
$33,983
$46,040
$62,970
$63,117
$20,000
$216,683
$220,171
$205,949
$8,118
$14,253
$0
$22,371
$45,500
$18,000
$1,800
$65,300
$2,883,762
$4,376
$18,509
$0
$22,885
$51,743
$17,550
$1,200
$70,493
$2,875,943
SPECIAL REVENUE FUNDS
$54,744
$13,980
$0
$68,724
$57,303
$17,500
$2,000
$76,803
$3,632,178
Personal Services $2,130 $1,468
M & 0 $6,730 $6,732 $8,000
Capital Outlay
Subtotal $8,860 $8,200 $8,000
TAX INCREMENT
Personal Services
$134,420
$98,010
$0
M & 0
$984,343
$330,237
$271,086
Capital Outlay
$125,599
$72,972
$668,793
Construction
$246,443
$12,394
$1,473,563
Loans & Grants
$201,500
$146,544
$212,500
Debt Service
$305,895
$255,645
$305,750
Subtotal
$1,998,200
$915,802
$2,931,692
COMPREHENSIVE INSURANCE
Personal Services
$0
$0
$0
M & 0
$211,935
$205,460
$234,932
Capital Outlay
$0
$0
$0
Subtotal
$211,935
$205,460
$234,932
PARKING
Personal Services $54,251 $52,667
M & 0 $36,751 $29,788
Subtotal $91,002 $82,455
City of .Kalispell, Montana =
$0
$0
$0.
EXPENDITURE DETAIL SUMMARY - con°t.
SPECIAL REVENUE FUNDS
1991 BUDGET
1991 ACTUAL
1992 PROPOSED
RETIREMENT
Personal Services
$202,657
$197,203
$235,566
M & 0
$0
$0
$0
Capital Outlay
$0
$0
$0
Subtotal
$202,657
$197,203
$235,566
HEALTH FUND
Personal Services $305,373 $280,920 $398,381
M & 0 $0 $0 $0
Capital Outlay $0 $0 $0
Subtotal $305,373 $280,920 $398,381
'WREDWIV5
Personal Services $100,101 $102,184 $0
M & 0 $122,141 $91,859 $86,050
Capital Outlay $0 $0 $144,339
Subtotal $222,242 $194,043 $230,389
LIGHT MAINTENANCE
Personal Services $2,700 $390 $0
M & 0 $65,070 $57,470 $68,956
Capital Outlay $0 $0 $0
Subtotal $67,770 $57,860 $68,956
DECORATIVE LIGHT MAINT.
Personal Services $3,000 $1,183 $0
M & 0 $7,380 $4,466 $12,148
Capital Outlay $0 $0 $0
Subtotal $10,380 $5,649 $12,148
SPECIAL STREET MAINTENANCE
Personal Services $114,281 $131,848 $126,540
M & 0 $116,867 $97,877 $105,149
Capital Outlay $20,000 $20,000 $90,000
Subtotal $251,148 $249,725 $321,689
UDAG-PLANNING AND DEVELOPMENT
Personal Services $115,540 $114,084 $144,538
M & 0 $59,635 $64,251 $95,613
Capital Outlay $20,076 $21,922 $15,545
Loans & Grants $108,284 $29,900 $174,902
Subtotal $303,535 $230,157 $430,598
D.A.R.E.
Personal Services $35,901 $33,237 $38,544
M & 0 $5,960 $4,831 $12,548
Capital Outlay $0 $0 $0
Subtotal $41,861 $38,068 $51,092
City of Kalispell, Montana
8
EXPENDITURE DETAIL SUMMARY - con't.
SPECIAL REVENUE FUNDS
1991 BUDGET
1991 ACTUAL 1992
PROPOSED
POLICE DRUG ENFORCEMENT
Personal Services
$36,893
$31,948
$35,365
M & 0
$1,894
$1,747
$2,200
Capital Outlay
$0
$0
$0
. Subtotal
$38,787
$33,695
$37,565
CDBG-HOUSING GRANT
Personal Services
M & 0
Capital Outlay
Subtotal
TOTAL SPECIAL REVENUE
G.O. BOND
S.I.D. REVOLVING
WALK & CURB FUNDS
SID 313
SID 328
SID 333
SID 334
SID 335
SID 336
SID 337
LIGHT #1
LIGHT #2
TOTAL DEBT SERVICE
4055 CAPITAL EQUIPMENT
4065 1ST ALLEY W.
4070 SYKES AREA PROJECT
4075 LAWRENCE PARK GRANT
4291 WALK & CURB CONSTR.
4290 WALK & CURB CONSTR.
TOTAL PROJECT FUNDS
$0 $0
$375,000 $375,000
$0 $0
$375,000 $0 $375,000
$4,128,750 $2,499,237 $5,336,008
DEBT SERVICE FUNDS
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
$71,120
$70,573
$68,343
$42,186
$26,787
$17,100
$45,111
$40,860
$44,216
$3,710
$1,260
$0
$33,050
$18,122
$38,440
$19,575
$23,564
$7,500
$3,015
$2,039
$2,145
$2,040
$1,860
$1,860
$150
$150
$1,150
$13,663
$13,163
$11,725
$13,600
$12,600
$11,080
$4,580
$4,100
$7,220
$251,800
$215,078
$210,779
CAPITAL PROJECT FUNDS
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
$103,960 $14,360 $14,185
$9,975 $1,427 $0
$334,978 $112,962 $248,058
$0 $0 $197,260
$5,000 $0 $0
$52,203 $52,203 $50,000
$506,116 $180,952 $509,503
City of Kalispell, Montana
9
EXPENDITURE DETAIL SUMMARY - con't.
INTERNAL SERVICE FUNDS
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
DATA PROCESSING FUND
Personal Services $5,200
M & O $9,500
Capital Outlay $67,500
Debt Service $18,000
Depreciation $0
Subtotal $100,200
TOTAL INTERNAL SERVICE $100,200
GRAND TOTAL EXPENDITURES $11,069,437
$5,181
$0
$7,600
$15,100
$65,050
$20,435
$13,675
$16,894
$13,500
$13,500
$105,006
$65,929
$105,006 $65,929
$9,741,403 $22,808,737
City of Kalispell, Montana
11
EXPENDITURE DETAIL SUMMARY - con't.
ENTERPRISE FUNDS
1991 BUDGET
1991 ACTUAL
1992 PROPOSED
WATER FUND
Personal Services
$282,860
$275,849
$262,594
M & 0
$336,200
$321,781
$347,026
Capital Outlay
$273,620
$37,243
$225,967
Depreciation
$90,000
$90,000
$90,000
Subtotal
$982,680
$724,873
$925,587
SEWER/WWTP FUND
Personal Services
$378,952
$327,500
$333,677
M & 0
$328,236
$276,710
$346,320
Capital Outlay
$338,339
$124,192
$47,434
Debt Service
$301,710
$193,992
$495,517
Depreciation
$135,000
$135,000
$145,000
Subtotal
$1,482,237
$1,057,394
$1,367,948
STORM SEWER
Personal Services
$40,152
$27,129
$0
M & 0
$69,158
$32,665
$70,889
Capital Outlay
$0
$0
$0
Debt Service
$80,950
$80,951
$82,890
Depreciation
$20,000
$20,000
$20,000
Subtotal
$210,260
$160,745
$173,779
WWTP CONSTRUCTION FUND
Construction in Progress
$0
$1,422,448
$10,013,071
AMBULANCE FUND
Personal Services
$130,050
$131,748
$185,431
M & 0
$38,835
$40,691
$43,823
Capital Outlay
$0
$0
$42,000
Bad Debt Expense
$14,000
$22,000
$10,000
Debt Service
$9,181
$9,179
$22,000
Depreciation
$8,615
$8,615
$11,160
Subtotal
$200,681
$212,233
$314,414
SOLID WASTE FUND
Personal Services
$124,139
$91,887
$140,479
M & 0
$52,454
$47,167
$77,562
Capital Outlay
$111,358
$113,440
$6,500
Depreciation
$35,000
$35,000
$35,000
Subtotal
$322,951
$287,494
$259,541
TOTAL ENTERPRISE FUNDS
$3,198,809
$3,865,187
$13,054,340
i
City of Kalispell, Montana
10
10AO-Tililkill M
FUND l o o o
General
DEPARTMENT 4 0 2
Council
FUNCTION 410100
Council
ACCOUNT
BUDGET
ACTUAL
PROPOSED
1991
1991
1992
Personal Services
44,282
44,518
60,942
Maintenance & Operations
7,443
.7,265
11,778
72,720
The Kalispell City Council is composed of eight (8) City Councilors
and the Mayor. The City is divided into four (4) Wards with two (2)
Councilors elected from each and the Mayor is elected at large.
Each member of the City Council serves a four year term of office,
these terms being staggered. All functions of City government fall
directly or indirectly within the jurisdiction of the City Council.
The greatest responsibility of the City Council lies in their
legislative activities, which include enacting ordinances,
establishing policy and levels of service, adopting the budget,
setting service fees and appropriating money to fund the City's
programs and services. The Mayor presides at all Council meetings
and is a voting member of Council.
The Kalispell City Council meets on the first and third Monday of
each month in regular session and meets in work session on the
alternate Mondays at 7:00 P.M. in the City Council Chambers of City
Hall.
City of Kalispell, Montana
12
This budget includes the salary for the Mayor and City Council and
also provides salary for the Clerk of Council, who provides staff
support for the 8 member City Council and the Mayor. This staff
support includes answering citizen complaints by phone call and
letter, providing research information for various projects and
general clerical duties. This person also provides the City with
official records of all legislation passed by the City Council and
a complete records of the proceedings of the Council meetings, as
well as other duties.
The budget also includes money for membership in the State Munici-
pal League: $2,973, and a request to join the National League of
Cities and Towns, the parent organization to the State Leagues:
$930. $3,000 has been budgeted to allow members of Council to at-
tend the State and National League's annual conventions. The State
League Convention this year will be held in Missoula sometime in
September and the National League meets usually in early December.
The budget also provides $1,500 for meeting expense funds to be used
for special Council meetings requiring the.purchase of food, i.e.
the Council's annual goal setting session.
City of Kalispell, Montana
114
9 4 1, 1111010 4 11
FUND 1000 DEPARTMENT 4 0 2 FUNCTION 410100
General Council ILegislative Services
ACC. ACCOUNT BUDGE T ACTUAL PROPOSED I
N0. 1991-7 1991 1992 I
110
135
229
312
320
322
335
345
356
363
373
379
Personal Services:
Salaries & Wages
FICA
Unemployment Comp.
Overtime
W.C.
Medical Ins.
PERD
Total Personal Sery
Maint. & Oper.:
Car Allowance
Other Supplies
Postage
Printing
Books
Membership & Dues
Telephone
Consultants
Off. Equip. Maint.
School & Travel
Meetings
Total M & 0
TOTAL
44,282
(30)
900
650
100
100
100
2,973
250
500
75
1,395
400
7,443
51,725
44,518
900
815
28
259
13
2,995
301
898
1,056
7,265
51,783
55,125
4,217
100
1,500
(800)
(3,330)
(1,020)
1,200
650
100
1,000
100
3,903
250
75
3,000
1,500
11,778
72,720
City of .Kalispell, Montana
14
PROGRAM OF SERVICES
PERSONNEL SCHEDULE
FUND
DEPARTMENT
FUNCTION
ACCOUNT
City Council
BUDGET
RANGE
BUDGET
BUDGET
POSITION TITLE
1990-1991
1991-1992
Mayor
(1)
(1)
(1)
$22,934
$11,877
$12,360
City Councilor
(8)
(8)
(8)
25,832
26,880
26,880
Clerk of Council
0
0
1
-0-
15,885
TOTAL
0
0
1
$48,766
$42,282
$55,125
City
of Kalispell,
Montana
?5
i
I EXPENDITURE SUMMARY
FUND 1000 DEPARTMENT 401 FUNCTION 4 10 210 ACCOUNT
General City Manager
BUDGET ( ACTUAL I PROPOSED
1991 1991 1992
Personal Services
36,7.38
36,688
66,941
Maintenance & Operations
8,362
4,706
11,700
Capital Outlay
1,900
1,875
500
47,000 1 43,269 1 79,141
Commentary
The City Manager is the chief Administrator, whose responsibility is
to coordinate and supervise all functions of the City government,
with the exception of those officials appointed directly by City
Council. The City Manager serves at the pleasure of the City
Council and his primary duty is to see to it that the policies
adopted by the Council are carried out as efficiently, fairly, and
effectively as possible.
The Manager also prepares the annual city budget for submission to
City Council, supplies whatever information is requested by the
Council and may make recommendation on any matters which require
Council action. The Manager is also responsible for keeping the
public informed about city activities, new programs, council
agendas, and involving the citizenry through the City's various
advisory groups, boards and commissions. The Manager is in daily
contact with the local media and maintains an active calendar,
seeing citizens, staff and visitors seeking information concerning a
variety of local government topics.
City of Kalispell, Montana
16
The Statutory duties of the City Manager include:
1. Enforce laws, Ordinances and Resolutions;
2. Performs the duties required of him by law, Ordinances or
Resolutions;
3. Administer the affairs of local government;
4. Direct, supervise and administer all departments, agencies
and offices of the local government unit, except as otherwise
provided by law or Ordinance;
5. Carry out policies established by the City Council;
6. Prepare the City Council agenda;
7. Recommend measures to the City Council;
8. Report to the City Council on affairs and financial condition
of the City;
9. Execute bonds, notes, contracts and written obligations of
the City Council, subject to approval of the City Council;
10. Report to the City Council as the Council may require;
11. Attend City Council meetings and may take part in the dis-
cussion, but shall have no vote;
12. Prepare and present the budget to the City Council for its
approval and execute the budget adopted by the City Council;
13. Appoint, suspend and remove all employees of the local
government except as otherwise provided by law or Ordinance;
14. Appoint members of temporary advisory committees established
by the Manager.
The City Manager's budget includes the salary for the City Manager and his
secretary. The budget also includes $1,800 car allowance, $1,500 for pro-
fessional dues for ICMA membership and the regional city management assoc-
iation. A line item of $3,000 has been budgeted to allow the Manager to
attend the annual ICMA convention, regional City Manager convention, state
municipal league meeting and the national league meeting. Meeting expenses
of $2,000 have been budgeted for reimbursing Manager for other expenses
associated with his work.
City of Kalispell, Montana
17
*AA J 4 ill'] 1 MYSIA fil I I
FUND 1000 DEPARTMENT4 o 1 FUNCTION 410 210
General City Manager
ACC. ACCOUNT BUDGET ACTUAL PROPOSED
NO. 1991 1991 1992
110
135
229
312
320
322
335
345
354
373
379
Personnel Services:
Salaries & Wages
FICA
Unemployment Camp.
Overtime
Insurance (Life)
W.C.
Medical Ins.
PERD
OCMA Def. Comp.
Total Personal Sery
Maint. & Oper.:
Car Allowance
Other Supplies
Postage
Printing
Books
Membership & Dues
Telephone
Contract Services
School & Travel
Meetings
Total M & 0
Capital Outlay:
Equip(Office Furn)
TOTAL
36,500
238
(6,552)
(945)
(3,750)
36,738
1,350
250
150
500
250
762
500
2,600
2,000
8,362
1,900
47,000
36,450
1,350
905
75
223
369
743
259
250
361
171
4,706
1,875
43,269
59,727
5,514
250
1,000
450
(790)
(7,197)
(945)
(4,500)
66,941
1,800
1,000
150
1,000
500
1,500
750
3,000
2,000
11,700
500
79,141
City of Kalispell, Montana
18
a -bilk WH"14
49 1
FUND 1000 DEPARTMENT 401 FUNCTION 410210 ACCOUNT
General City Mana er
BUDGE RANGE BUDGET BUDGET
POSITION TITLE 1990-1991 1991-1992
City Manager 0 .75 1 $33,750 $45,000
Clerk II 1 1 0 -0-
Executive Secretary 0 0 1 * 14,727
1 1.75 2 $727
* Requesting classificatlion upglade
Amount to be determined by pa and cla sificat on study.
City of Kalispell, Montana
19
i
PROGRAM OF SERVICES
E x%A r urft E Eris D I T mum R E Si mum mmm M A ER Y
FUND 1000
DEPARTMENT 403
FUNCTION 410550
ACCOUNT
General
Finance
Finance
BIJDGET
ACTUAL
PROPOSED
1991
1991
1992
Personal Services
114,523
116,213
94,627
Maintenance & Operations
7,350
5,586
7,740
Capital Outlay
0
0
0
121,873
121,799
102,367
Commentary
The change in salaries is due to moving the Clerk of Council and the
Clerk II position to other budgets. It is anticpated that Rose
will retire in the Spring.
The line item for small office equipment is to replace chairs and
buy filing cabinets.
The book budget is increased to purchase MCA Code Books which are
published every 2 years.
The school and Travel budget is for: 1) Local Government Accounting
and Audit seminar at $300 (no travel), 2) Dept. of Commerce
Seminars for Financial Reporting $125 & $200, 3) Chamber ABC
clinic $40, 4) Bozeman annual Clerk's school $350 fee and
$250 travel.
,,-Icy Uj r%ulo pm, lviumarcu
2n
The Finance Department is responsible for the planning, reporting and controlli
of the financial affairs of the City. Responsibilites include:
1) General supervision and management of fiscal concerns
2) Annual Financial Report
3) Maintenance of accounting records/Data processing
4) Investment of City Funds
5) Personnel Management/Payroll
6) Insurance
7) Accounts Payable
Other functions include: records management, Water Department billing and collections
fixed asset records, Debt service management including SIDs and assessments, tax
records with the County, records compliance for grants-EPA,CDBG, reports for the
Public Service Commission as well as equipment troubleshooting for the copier, fax
and computer hardware and software.
Fiscal 1991 brought many positive changes in the finance office. The most
notable being the purchase and conversion to the new IBM computer system. We have
upgraded our software with the addition of a spreadsheet program and are in the
process of training people from several departmentsto use it. We have also improved
our word processing program and made it available to other departments. New
equipment for the City includes a Fax machine and a postage machine. A new cash
register has been purchased to enable us to centralize our collection system which
we hope to implement very soon.
Goals for Fiscal 1992 include improving our records management and filing
systems. We will be providing workshops and hope to get all departments involved.
Organizing the basement is part of this project along with computerizing an index
for stored records. The City also needs to do a physical inventory of all fixed
assets. Several things which will be funded by the Data Processing Fund but
are goals of this office include upgrading our computer software for the Ambulance
billing system, computerizing SID subsidiary ledgers, using spreadsheets for bond
schedules, splitting tax receipts and charges and if time can be found trying to
format more of the Annual Report on the computer. In the area of Personnel we hope
to participate in the development of a new employee handbook. We will continue to
provide computer training and we will work on cross training of finance department
personnel.
City of Kalispell, Montana
21
EXPENDITURE DETAIL
FUND 1000 DEPARTMENT 4 0 3 FUNCTION410 5 5 0
General Finance Finance
ACC. ACCOUNT BUDGET ACTUAL
NO. 1991 1 1991
110
110
110
112
121
210
213
312
320
322
335
345
354
363
373
Personal Services:
Salaries & Wages
FICA
Unemployment Comp.
Employee Retire.
Overtime
Health
Retirement
W.C.
Total Personal Sery
Maint. & Oper..
Office Supplies
Small Office Equip
(Postage
Printing
Books
Membership & Dues
Telephone
Contract Services
Off. Equip. Maint.
School & Travel
Total M & O
CAPITAL OUTLAY
TOTAL
104,817
7,942
364
1,400
(19,715)
(6,662)
(500)
114,523
1,000
500
1,400
1,800
250
300
100
500
250
1,250
7,350
0
121,873
115,126
1,087
116,213
902
598
1,321
1,331
51
437
125
92
84
645
5,586
0
121,799
PROPOSED
1992
84,118
6,703
306
3,500
0
(17,112)
(5,622)
(306)
94,627
1,000
500
1,400
2,000
500
500
125
200
250
1,265
7,740
0
102,367
City of Kalispell, Montana
22
FUND 1000
DEPARTMENT 403
FUNCTION 410550
ACCOUNT
GENERAL
FINANCE
FINANCE
BUDGET
RANGE
BUDGET
BUDGET
90
91
92
POSITION TITLE
Finance Director
1
1
1
31,986
30,986
Assist. Dir. (Deputy Trs.
1
.50
1
7,187
18,238
City Accountant
1
.25
0
5,267
0
Personnel Specialist
1
.80
1
15,717
19,647
Accounts payable
1
1
1
15,310
15,247
Clerk of Council
0
1
0
14,561
0
Clerk II receptionist
1
1
0
14,789
0
------
6
--------
5.5
------
4
104,817
84,118
City of Kalispell, Montana
23
FUND 1000 DEPARTMENT 4 0 4 FUNCTION 411110 ACCOUNT
General City Attorney Legal Services
BUDGET ACTUAL PROPOSED
1991 1991 1992
Personal Services 58,767 55,974 52,897
Maintenance & Operations
i
20,725 1 18,693
492 1 74,667
21,550
74,447
Under Section 7-4-4604, Montana Code Annotated the City Attorney's
Office has the following responsibilities:
1. represent the position of the City before the City Court, the
District Court, and other Courts where the City legal interests
are involved;
2. draw up for the use of the Council, contracts, ordinances,
resolutions, and other documents necessary for the operation of
City government;
3. give written opinions to the Manager, Mayor and Council on
questions pertaining to the duties and rights, liabilities and
powers of the City; and
4. such other duties pertaining to the function of the City Council
or as the City Council may be prescribed by resolution.
The office of the City Attorney also advises the various City
departments on legal matters pertaining to department policy and
operations.
The City Attorney is the only City officer who by law must posses
the requisite education and license in order to hold office in the
City.
City of Kalispell, Montana
24
• _i:11
I have prepared a proposed budget for fiscal 1991-1992 after
reviewing the most recent expenditure information available to my
office. In accordance with my past practice I have prepared a
narrative to briefly discuss each line item in the proposed
budget.
1) Personnel Services
As noted in Expenditure Detail.
2) Maintenance & Operation
a) Office Supplies: Budgeted amount $300.00. So far
this year this office has expended $160.00 of the
$300.00 budgeted amount for office supplies --pens,
pencils, paper, etc. Although the item is only 53%
expended as of 3-29-91, I feel a $300.00 budget for
office supplies is not out of line with anticipated
future costs.
b) Postage: Budgeted amount $300.00. So far this
year this office has expended $295.00 on postage. I do
not anticipate a reduction in the amount of mail in
fiscal 1991-1992. Hopefully, $300.00 will adequately
cover postage expenses.
c) Printing: Budgeted amount $150.00. Occasionally
this office needs to acquire printed material or copies
from outside the City. This year the office paid for
prints of pictures taken at the Kalispell City Airport
after a fatal airplane crash, a list of nurses in
Montana for trial purposes, etc. A budgeted amount of
$150.00 should adequately cover the "printing"
requirements of this office.
d) Books: Budgeted amount $6,000.00. The cost of
maintaining the library at City Hall for the last
couple of years has been approximately $6,000.00.
Costs will not decline unless we drop some services.
No new services have been added in several years and we
do not anticipate adding any services in fiscal 1991-
1992.
e) Membership and Dues: Budgeted amount $500.00.
This line item contains funds for 1) National
Institute of Municipal Law Officers, $355.00; 2) State
Licensing Fee, $25.00; and 3) State Bar Dues $120.00.
f) Telephone: Budgeted amount $400.00. So far this
year we have expended $246.00 for long distance
City of Kalispell, Montana
25
telephone charges. The sum of $400.00, same as last
year, should be sufficient in fiscal 1991-1992.
g) Legal Fees: Budgeted amount $400.00. In fiscal
1990-1991 we were caught without funds to cover the
cost of depositions in a criminal case. Because of the
importance of the depositions we had to create a new
line item to cover the cost. $400.00 should adequately
cover unanticipated legal fees for depositions and
other related matters where other funds are not
available.
h) Contract Services: Budgeted amount $12,000.00.
The contract with the Assistant will expire in July,
and we will be needing further funding to keep up with
City Court prosecutions.
i) Office Equipment Maintenance: Budgeted amount
$400.00. Repairs to our typewrite totally used up the
budgeted amount in 1990-1991. The typewriter broke
down again and has been returned to the manufacturer.
Miscellaneous expense involving office equipment will
not exceed last year's amount.
j) School and Travel: Budgeted amount $1,100.00. I
have increased the school and travel budget by $200.00
in anticipation of an increase in out of town business
trips in 1991-1992.
City of Kalispell, Montana
26
I *AA J4 k, 111 k VIT14114 ill R
FUND 1000
General
DEPARTMENT 404
City Attorney
FUNCTION
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
Personnel Services:
110
Salaries & Wages
58,667
55,974
48,978
121
Overtime
100
FICA/MEDT
3,747
515
Unemployment Comp.
172
514
W.C.
(247)
(306)
153
Health Ins.
(5,438)
(5,442)
155
PERD
(3,143)
(3,143)
Total Personnel Svc
58,767
55,974
52,897
Maintenance & Oper:
210
Office Supplies
300
295
300
312
Postage
250
339
300
320
Printing
150
203
150
322
Books
6,000
6,571
6,000
335
Membership & Dues
355
510
500
345
Telephone
400
325
400
351
Legal.Fees
419
420
400
354
Contract Services
11,542
9,221
12,000
363
Office Equip Maint
409
409
400
373
School & Travel
900
400
1,100
Total M & 0
20,725
18,693
21,550
TOTAL
79,492
74,667
74,447
City of Kalispell, Montana
27
FUND DEPARTMENT 404 FUNCTION ACCOUNT
General 1000 City Attorney
BUDGET RANGE BUDGET BUDGET
POSITION TITLE 90-91 91-92
City Attorney 1 1 1 $33,519 $33,519
Secretary 1 1 1 15,459 15,459
2 2 2 $48,978 $48,978
i l i I i
City of Kalispell, Montana
28
PROGRAM OF SERVICES
E X Pa E NOU"ITURE Smou"MMAKY
FUND t o ao
DEPARTMENT 406
FUNCTION410 3 6 0
ACCOUNT
General
Court
BUDGET
ACTUAL
PROPOSED
1991
1991
1992
Personal Services
44,110
44,245
51,119
Maintenance & Operations
14,100
12,842
14,100
Capital Outlay
5,000
5,000
1,000
63,210
62,087
66,219
2:=
Our courts have been established as a forum where the parties in a
dispute can present their differences and obtain a solution. The
system functions under the adversary procedure where each party to
the dispute presents his evidence and arguments in the manner most
beneficial to his position. It is essential for the proper
operation of the system that the trial or hearing be presided over
by an impartial judge. The judge must make certain that the proper
law is applied and proper rules of evidence and procedure followed.
The following are the courts of justice of this state:
1. the court of impeachment, which is the senate;
2. the supreme court;
3. the district courts;
4. the municipal courts;
5. the justice courts;
6. the city courts and such other courts of limited jurisdiction as
the legislature may establish in any incorporated city or town.
City of Kalispell, Montana
29
rl r ' r l� r
MCA 3-11-101 establishes the authority of the City Court.
1. A city court is established in each city or town.
2. Police court is hereby renamed city court, and all
references to police court or police judges in the Montana
Code Annotated shall be considered amended to read city
court or city judge.
The city court has concurrent jurisdiction with the
court of all misdemeanors punishable by a fine not
$500 or by imprisonment not exceeding 6 months or by
and imprisonment.
justice's
exceeding
both fine
Applications for search warrants and complaints charging the
commission of a felony may be filed in the city court. When
they are filed, the city judge has the same jurisdiction and
responsibility as a justice of the peace, including the holding
of a preliminary hearing. The city attorney may file an
application for a search warrant or a complaint charging the
commission of a felony when the offense was committed within
the city limits. The county attorney, however, must handle the
action after a defendant is bound over to district court.
The city court has exclusive jurisdiction of proceedings for
the violation of an ordinance of the city or town, both civil
and criminal.
The Court hears misdemeanor criminal cases within its
jurisdiction, issues findings and imposes fines and sentences.
The Court may also process civil actions. The Court is
responsible for the processing, docketing, assessing and filing
of reports and citations numerically and alphabetically.A
complete record of fines and money received through the trust
account is kept. The Court is responsible for the maintenance
of the Court trial calendar, sending proper notices, warrants
and summons. The preparation of monthly reports and getting to
the proper authorities. When a final disposition is made on a
citation or complaint, it is permanently filed away in the
files of the City Court.
This office processes the complaints and Notices to Appear
filed by a law enforcement officer, the City Attorney's Office,
a private citizen, or a City Official.
In those cases where the defendant does not appear as
instructed, send notices, issue warrants and complete "follow
through" with the final disposition of justice as the goal.
Hold an unprejudiced and unbiased hearing.
City of Kalispell, Montana
30
PROGRAM OF SERVICES
Court Duties
Check to see how many in jail -very seldom is the count 0.
Get tickets from police department.
Log tickets by name of defendant into alphabetical control
book.
Log tickets by ticket number into numerical control book.
Number of tickets have been as high as 87 on a Monday morning.
Separate the run of the mill tickets from the arrests and put
the run of the mill tickets in the alphabetical files to await
the arrival of the named defendant.
Prepare the paperwork necessary for arrests, which includes
checking old dockets to see if there were previous arrests for
this individual and if there are any suspended sentences
pending.
Check to see if money is still due on a contract. DUI°s
require additional paperwork -typically there are 4 to 5 DUI°s
on a Monday morning with 1 or 2 a day the remainder of the
week.
By 8:45 we call detention and dispatch to tell them we are
ready for the prisoners. The planned time to see the
prisoners is 9:00 so that the officers are not tied up in the
court any longer than necessary. Average time for each
arraignment is 20 to 25 minutes. If 8 are in jail, the morning
for the judge is pretty well filled.
One clerk cannot get all the above named paper work prepared by
9:00.
If someone has a moving violation that is not serious and they
do not wish to contest the charge, a clerk may take care of it
for them. This consists of telling them what the fine is,
writing a receipt if they are prepared to pay the fine or make
a contract to pay if they are not.
Each disposition of a citation is written on the pink copy and
returned to the police department. The disposition of each
ticket is typed on the docket sheet kept in the court and then
each ticket is logged out again in the alphabetical and
numerical books. Each citation is handled twice at least, most
times more.
City of Kalispell, Montana
31
Should someone plead not guilty they are given a trial date,
either jury or non jury. Files have to be prepared for each
individual going to trial and a tickler file kept on their
upcoming trial date.
The first week of each month prospective jurors are notified of
the upcoming trials held the last week of the month. They are
instructed to contact the court by phone as to their
eligibility to serve and availability. Trial dates are set for
both jury and non jury trials and the attorneys and defendants
are notified of the pre trial conferences and the trial dates.
All non jury trials are usually set for 1 day the second week
of each month. The average number of non jury trials in a
month is 8. Pre trial conferences are set for the third week
of each month, 3 days are scheduled allotting 15 minutes for
each conference starting at 10:00. The object -of a pretrial
conference is to see if this case can be settled without
actually going to trial.
During a trial it is necessary to have a clerk in the court
room and a clerk in the office. A lot of paperwork is involved
in this process and it has to be done with a clear mind so that
schedules are correct. You can see by the monthly reports that
the number of trials scheduled for a month is about 35 to 40.
The second week of each month summons are sent to those that
did not appear on their citations. If they do not appear on
the new designated date, a warrant is issued.
The third week of each month show causes are sent to those that
have not paid on their contract. If they fail to appear on
the named date, a bench warrant is issued.
Some sentences require monitoring, for instance DUI's and
Domestic Abuse. Both require mandatory counseling. If the
defendant does not go to the designated counseling, show causes
are sent to them to appear for a hearing as to why they did not
comply.
These duties are all performed amid constant interruption by
the phone and walk up traffic, which is impossible for 1 person
to handle.
The parking tickets are another issue. We send summons on over
due parking tickets when we can get it fit in to our time
schedule. Which right now is not very often.
City of Kalispell, Montana
32
When the money is taken in a central area, our work will be
even more. If someone comes to pay on a contract, we will pull
their contract to confirm money is due, write a receipt and
verification slip, send them to the cashier to pay. Next day
we will receive the verification slips back which will
designate those that did indeed go the cashier. We will then
pull their contract again and note the payment on the contract.
With this system I can see more disputes about contract
balances because some will try to convince us they have a paid
receipt so we will have to do some extra checking to be sure if
the individual is correct. Calculating totals on the pegboard
receipts will also be more difficult due to the fact that some
people will not go to the cashier and it will be necessary to
work around receipts that were not verified.
One subject that has not been addressed so far is the bond
account. That in itself is very time consuming and will
continue to be so.
The duties listed are just a tip of the iceberg, but these
duties are a cross section of the clerk duties. It is very
rare if either clerk in my office ever gets a break.
City of Kalispell, Montana
33
EXPENDITURE DETAIL
FUND 10 0 0 DEPARTMENT 406 FUNCTION 410 3 6 0
General Court
ACC. ACCOUNT BUDGET ACTUAL
NO. 1991 1991
110
110
110
121
210
229
312
320
335
345
351
354
363
373
394
Personnel Services:
Salaries & Wages
FICA
Unemployment Comp.
Overtime
W.C.
Medical Ins.
PERD
Total Personal Sery
Maint. & Oper.:
Office Supplies
Other Supplies
Postage
Printing
Membership & Dues
Telephone
Legal Fees
Contract Services
Office Equip Maint
School & Travel
Jury & Witness Fees
Total M & 0
Capital Outlay:
Machinery & Equip
TOTAL
40,004
3,600
456
50
(711)
(9,081)
(2,617)
44,110
500
200
2,200
1,200
100
150
4,000
1,000
250
1,000
3,500
14,100
5,000
63,210
44,245
44', 245
479
199
105
1,151
100
110
3,778
3,740
105
235
2,840
12,842
5,000
62,087
I I f
City of Kalispell, Montana
34
PROPOSED
1992
47,255
3,599
165
100
(221)
(14,384)
(3,019)
51,119
500
200
2,200
1,200
100
150
4,000
1,000
250
1,000
3,500
14,100
1,000
66,219
PROGRAM OF SERVICES
PENUNNE SHCHED&NUELE
FUND 1000
General
DEPARTMENT 406
Court
FUNCTION 410360
ACCOUNT
POSITION TITLE
BUDGET
RANGE
BUDGET
91
BUDGET
92
90
91
92
Judge
Clerk I
Clerk II
1
0
1
1
.5
1
1
1
1
21,000
6,500
12,454
50
40,004
21,840
11,773
13,642
47,255
2
2.5
3
City of Kalispell, Montana
35
FUND 1 o o o
General
DEPARTMENT 410
Dir. Public Works
1 FUNCTION 430100
Public Wks Admin.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
1991
1991
1992
Personal Services
175
176
97,764
Materials & Services
6,600
.7,415
5,850
Capital Outlay
7,275
6,985
0
3,614
PUBLIC WORKS ADMINISTRATION
The purpose of the Public works Department is to promote, construct,
and maintain the city's infrastructure - the streets, curbs and
sidewalks, traffic signals and signing, water distribution, storm
sewer, wastewater treatment plant, sanitary sewers, and other public
facilities that together constitute the physical plant upon which
the Kalispell economy depends.
Director of Public Works: This activity has the responsibility of
providing over-all administrative direction and managerial functions
for Engineering/Survey, Construction Inspection, Sewer and Water,
Solid Waste, Streets, Traffic Signals and Signing, and the Central
Garage to facilitate delivery of services to the residents of
Kalispell.
Objectives:
1. Coordinate activities of the various divisions.
2. Improve and maintain employee effectiveness by maintaining an
environment conducive to team building.
3. Provide coordination between the various departments and other
governmental agencies to maximize resources (manpower,
equipment, materials).
City of Kalispell, Montana
36
PUBLIC WORKS ADMINISTRATION
4. Establish procedures, guidelines, and standards for consistency in implementing
projects.
5. Complete the Pavement Management System for street maintenance and street
reconstruction.
6. Provide construction inspection of all projects to ensure all ordinances,
codes, and construction standards are followed.
7. Review site plans for development within the city limits.
8. Complete the public works standard operating procedure manual.
9. Promote the use of computers for better efficiency, productivity, cost accounting,
and drafting capabilities.
Engineering/Surveying: This activity has the responsibility for providing
technical expertise in planning, designing, and implementation of public works
projects.
OBJECTIVES:
1. Design streets, sewers, and other public works projects as requested.
2. Review and approve designs by outside consultants for all public works projects.
3. Provide project management and scheduling from beginning of projects, design,
and through completion, to include bid advertising, bid award, and inspection.
4. Review and issue permits for all public and private activities in the public
right of way.
5. Maintain records of plats, surveys, excavation permits, right of way permits
and all necessary documents.
6. To ensure that all properties are properly assessed for the following:
a) Storm Assessment
b) Special Street Maintenance
c) Curb & Sidewalks
d) Lighting
City of KalaspeIl, Montana
'1'7
EXPENDITURE DETAIL
FUND 1000 DEPARTMENT 410 FUNCTION 430100
General Dir. Public Work Public Works Admin.
ACC. ACCOUNT BUDGET ACTUAL
NO. 1 1 1991 1991
100
110
515
514
153
155
135
210
215
229
231
312
320
331
335
345
354
362
363
369
373
216
934
Personnel Services:
Salaries & Wages
FICA
Unemployment Comp.
W.C.
Health Ins.
PERD
Total Personal Seri
Materials & Svcs:
Car Allowance
Office Supplies
Computer Supplies
Other Supplies
Gas and Oil
Postage
Printing
Publication
Membership & Dues
Telephone
Contract Services
Equipment Maint
Office Equip Maint
Radio Maintenance
School & Travel
Total M & S
Capital Outlay:
Computer Equipment
Capital Improv
Total Cap. Outlay
TOTAL
175
175
900
800
200
1,850
200
200
350
100
300
E"�i00
300
800
6,600
7,275
0
7,275
14,050
176
176
450
1,102
205
2,082
123
1,990
66
48
245
253
322
7,415
0
14,576
PROPOSED
1992
90,523
6,925
316
(3,847)
(18,411)
(5,702)
1,500
200
2,000
200
300
150
100
200
400
200
100
500
5,850
103,614
i
City of Kalispell, Montana
38
PERSONNEL SCHEDULE
FUND DEPARTMENT FUNCTION Public Works ACCOUNT
1000 General 410 Dir. Public Works 430100 Administratio 110 Salaries
BUDGET RANGE BUDGET BUDGET
POSITION TITLE 89-90 90-91 91-92 90-91 91-92
Director of Public Works .25 9,750:
Surveyor 1 26,724
Office Engineer .25 5,460
Clerk II .50 7,343
Surveyors Aide 1 19,864
Construction Inspector 1 21,382
TOTAL I I I 4 I I I 90,523
City of Kalispell, Montana
38
FUND 1000 DEPARTMENT 410 FUNCTION 430264 ACCOUNT
General Dir. Public Works Traffic Signals & Sign
BUDGET ACTUAL PROPOSED
1991 1991 1992
Personal Services 43,800 43,102 45,259
Materials & Services
26,500
14,773
28,200
Capital Outlay
0
0
3,000
70,300 1 57,875 76,459
Commentary
TRAFFIC SIGNALS AND SIGNING DIVISION
It is the purpose of the Traffic Signals and Signing Division to
provide and maintain for the safety of vehicles and pedestrians all
warning signs and street signs, traffic signals, striping,
crosswalks, and street lighting throughout the city.
This activity has the responsibility for design, placement, and
maintenance of signs, striping, and traffic signals to promote the
safe and orderly passage of vehicles and pedestrians in the City of
Kalispell.
Objectives:
1. Maintain all signing throughout the city.
2. Repair and maintain all traffic signals on both state and city
routes throughout the city.
3. Maintain all striping and curb marking according to the Manual
on Uniform Traffic Control Devices.
4. Paint all crosswalks adjacent to schools and other designated
areas.
City of Kalispell, Montana
39
TRAFFIC SIGNALS AND SIGNING
OBJECTIVES:
5. Provide traffic counts as requested.
6. Promote safety by properly signing and barricading all city projects and
street closures as well as coordinating same with private contractors.
7. Correct all site distance problems in all street intersections.
MATERIALS AND SERVICES
242 Traffic Signs 10,500.00
Replace damaged signs 3,600.00
Replace current missing signs 3,600.00
Paint & replacement traffic 3,300.00
control devices
354 Contract Services 6,000.00
Monies to Montana State 3,600.00
to stripe streets
STREETS STRIPED BY MONTANA STATE:
4th Ave. E.N. - Idaho South to Center St.
3rd Ave. E.N. - Idaho South to Center St.
Center St. - Woodland to Meridian
lst St. - 2nd Alley East to 3rd Alley West
2nd St. - Woodland Park Drive to Meridian
3rd St. - 3rd Ave. E. to 3rd Alley West
4th St. - 2nd Alley E. to 5th Ave. W.
5th St. - 2nd Alley E. to lst Ave. W.
6th St. - West Side of Main & 6th St.
lst Ave. E. - Center to Hwy 93 S
lst Ave. W. - Center to South of 12th St. W.
2nd Ave. W. - Center to 4th St. W.
5th Ave. W. - Idaho South to llth St. W.
Meridian - intersection of Foys Lake Drive to Hwy 93 N
3 Mile Drive - intersection of Meridian past Garland
Mission St. - from Hwy 93 N to top of hill - Crestview
Sunnyview & Grandview - corner where they intersect
Sunset & Wyoming - West side of intersection
Woodland from Center to South Woodland Drive
7th Ave. W.N. - South of Idaho
Airport Road - from Hwy 93 S. to city limits (just past WWTP)
354 Contract Services
N.W. Electric for boom truck 2,400.00
services
940
CAPITAL OUTLAY
Machinery & Equip 3,000.00
Striping machine is used to paint crosswalks, yellow curbing, parking lots
handicapped zones, deco light poles and street light poles. In addition
the Parks Dept. uses this to paint bleachers, backstops, picnic tables,
buildings. It is basically a portable airless painter.
City of Kalispell, Montana
40
FUND 1000 DEPARTMENT 410 FUNCTION 4 3 0 2 6 4
General Dir. Public Works Traffic Signals & Signs
ACC. ACCOUNT BUDGET ACTUAL PROPOSED
NO. 1991 1991 1992
100
110
121
515
514
153
155
210
215
221
229
231
242
243
341
345
354
366
369
373
Personnel Services:
Salaries & Wages
Overtime
FICA/MEDT
Unemployment Comp.
W.C.
Health Ins.
PERD
Total Personal Sery
Materials & Svcs:
Office Supplies
Computer Supplies
Safety Equip & Supp
Other Supplies
Gas and Oil
Street Signs
Traffic Signals
Electricity
Telephone
Contract Services
Building Maint
Radio Maintenance
School & Travel
Total M & S
Total Cap. Outlay
TOTAL
39,800
4,000
43,800
WE
700
10,500
7,300
2,000
100
5,140
500
50
110
26,500
70,300
39,799
3,303
43-,102
189
811
8,639
1,725
37
3,098
146
18
110
14,773
57,875
38,916
3,000
3,207
136
(2,665)
(8,055)
(2,690)
45,259
100
50
500
500
10,500
7,300
2,500
100
6,000
500
50
100
28,200
3,000
76,459
i
City of Kalispell, Montana
41
Era E R bAft 0 N 1 NE stm L S Umm 112 E Oft RUN L E
FUND DEPARTMENT FUNCTION Traffic ACCOUNT
1000 General 410 Dir. Public Works 430264 Si pals/S 110 Salaries
BUDGET RANGE BUDGET BUDGET
POSITION TITLE 89-90 90-91 91-92 90-91 91-92
Traffic Signal Tech 1 22,942
Traffic Sign Tech .75 15,974
i
Total 1.75 38,916
r
City of Kalispell, Montana
42
PROGRAM OF SERVICES
E Xff P E 1 ENE D I T BUN R Cre Si U NMN Mmm A OR %YA r
FUND l o o n
DEPARTMENT 410
FUNCTION 431330
ACCOUNT
General
Dir. Public Works
Central Garage
BUDGET
ACTUAL
PROPOSED
1991
1991
1992
Personal Services
691927
77,286
66,800
Materials & Services
146,660
1.75,984
184,400
Capital Outlay
2,542
2,150
2,000
219,129 1
255,420
253,200
Commentariff
CENTRAL GARAGE
It is the purpose of the Central Garage to keep city vehicles and
equipment in the safest, most efficient, and dependable condition
possible at the lowest cost per mile or hour and the least amount of
down time to each department.
This activity is responsible for maintaining vehicle records and
reports on city vehicles, cost accounting, and charges as they are
needed. In addition, the responsibility of this service is to
maintain and service 150 city vehicles and equipment, keeping as
many vehicles and equipment on the road as is possible with the
least cost to the city through a good preventive maintenance
program.
Objectives:
1. Maintain a professional level of daily supervision of vehicle
maintenance functions.
2. Maintain accurate and informative cost accounting and vehicle
condition records.
3. Maintain the shop building in a good and safe condition.
4. Ensure that department requests to maintain city vehicles in
- good operating order are satisfied.
1 1�11 n'r Vny"-* is�, A/fnu�n�.en
vl 1wa�vi��.s6� art F1&&&41k&4
43
rw"ROGRAM OF SERVICES
CENTRAL GARAGE
OBJECTIVES:
5. Implement a sound preventive maintenance program for all city vehicles.
6. Maintain a sound vehicle management program including inventory, vehicle
status, operative statistics, replacement schedules, and vehicle use policies.
Materials & Services
229 Other Supplies 3,000.00
Gen Supplies 1,300.00
Coveralls & Shop Wipes 1,700.00
241 Consumable Tools 3,000.00
To pay for missing and broken
hand tools
354 Contract Services 6,000.00
To cover outside services
(i.e. body work, towing, frame work,
heavy welding)
Capital Outlay
940 Machinery & Equipment 2,000.00
To pay for air compressor to replace
worn out shop unit
At the present time, the Central Garage is staffed with one Shop Foreman, one
Mechanic, and one Service/Lube Person, all full time employees.
In the future, we will need to add an additional mechanic to augment our staff
in order to maintain a timely turn -around on vehicle and equipment repairs.
City of Kalispell, Montana +
44
AAWC10010494 M,
FUND l o o o DEPARTMENT 410 FUNCTION 4 313 3 0
General Dir. Public Works Central Garage
ACC. ACCOUNT BUDGET ACTUAL PROPOSED
NO. 1991 1991 1992
100
Personal Services:
110
Salaries & Wages
65,927
121
Overtime
4,000
FICA/MEDT
515
Unemployment Comp.
514
W.C.
153
Health Ins.
155
PERD
Total Personal Sery
69,927
Materials & Svcs:
210
Office Supplies
350
215
Computer Supplies
221
Safety Equip & Supp
229
Other Supplies
2,000
231
Gas and Oil
39,400
232
Motor Vehicle Parts
42,150
233
Tires
17,960
234
Parks Parts
1,350
235
Sm Machinery Parts
450
236
Lg Machinery Parts
25,000
237
Sweeper Parts
2,000
238
Filters
1,000
241
Consumable Tools
1,500
322
Books
341
Electricity
1,500
342
Water
800
344
Natural Gas
3,300
345
Telephone
100
354
Contract Services
6,000
362
Equipment Maint
750
366
Building Maint
500
369
Radio Maintenance
100
373
School & Travel
200
490
Other Materials
250
Total M & S
146,660
Capital Outlay:
940
Machinery & Equip
2,542
TOTAL
219,129
72,239
5,047
77;286
►••
1,689
56,756
36,869
14,160
5,813
1,034
23,064
17,269
1,849
1,990
2,209
686
4,011
67
5,826
1,098
1,033
74
198
175,984
57,865
4,000
4,733
202
(3,761)
(13,809)
(3,646)
11
h
350
50
500
3,000
51,650
55,000
18,000
4,000
1,000
25,000
7,000
1,000
3,000
600
2,000
600
4,000
100
6,000
750
500
100
200
184,400
2,150 2,000
255,420 1 253,200 1
City of Kalispell, Montana
a�
FUND DEPARTMENT FUNCTION ACCOUNT
1000 General 410 Dir. Public Works 431330 Central Garage 110 Salaries
BUDGET RANGE BUDGET BUDGET
POSITION TITLE 89-90 90-91 91-92 90-91 91-92
Foreman 1 22,339
Mechanic 1 22,006
Service Lube. 1 13,520
TOTAL I 1 1 3 1 1 1 57,685
City of Kalispell, Montana
46
PROGRAM OF SERVICES i IM,
1EX's raft E Nam Una I T mum R E Si mum M mmm A Koft uYAr
FUND 1 Q 0 0 DEPARTMENT 412 FUNCTION 4112 3 0 ACCOUNT
General City Hall
BUDGET ACTUAL PROPOSED
1991 1991 1992
Personal Services 16,450 16,298 19,506
Maintenance & Operations 55,600 54,015 54,800
72,050 1 70,313 74,306
uommentary
The City Hall Maintenance Budget pays for one full-time janitor,
utilities, minor furnishings and maintenance for City Hall. The
Contract Services line item is for hiring a janitorial service to
cover when the janitor is on vacation. We are asking for an
increase of $100.00 for janitorial supplies and $500.00 for Natural
Gas. The Maintenance line item is the largest at $17,300.00 and
covers such things as heating and cooling systems maintenance
contracts and repairs, indoor and outdoor painting, roof repair,
doors and locks, and rug cleaning. We have completed painting the
exterior of the building over the last two budgets, so we are
dropping that line item request to $16,000.00. Within the next 3 to
5 years, a major roofing job will have to be looked at.
City of Kalispell, Montana
47
* A j 4 N I] I IIJ A& 1] 4 hi 10
FUND 1000
General
DEPARTMENT 4 12
City Hall
FUNCTION 41 12 3 0
Building maint./janitorial.
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
Personnel Services:
110
Salaries & Wages
16,450
16,298
17,136
121
Overtime
1,000
FICA/MEDT
1,310
515
Unemployment Comp.
60
514
W.C.
(805)
153
Health Ins.
(3,948)
155
PERD
(1,080)
Total Personnel Svc
16,450
1611298
19,506
Maintenance & Oper:
Janitorial Supplies
2,700
2,637
2;800
241
Consumable Tools
500
625
500
341
Electricity
19,000
19,676
19,000
342
Water
1,900
1,416
1,800
344
Natural Gas
13,500
13,048
14,000
354
Contract Services
700
484
700
366
Building Maint
17,300
16,129
16,000
Total M & O
55,600
54,015
541800
TOTAL
72,050
70,313
74,306
City of Kalis ell, Montana
T
W46boilENAREH1114
FUND DEPARTMENT FUNCTION ACCOUNT
1000 412 411230 1 110
BUDGET RANGE BUDGET BUDGET
POSITION TITLE 89-90 90-91 91-92 90-91 91-92
Custodian 1 1 1 $16,450.00 $17,136.00
City of Kalispell, Montana
49
PROGRAM OF SERVICES
X P E ONE Oft I T 1JO OR E t'i OUR M =Mm A H'
FUND 1000
DEPARTMENT 413
FUNCTION 420140
ACCOUNT
General
Police
Crime Control
BUDGET
ACTUAL
PROPOSED
1991
1991
1992
Personal Services
852,942
823,586
939,597
Maintenance & Operations
52,576
51,422
56,690
Capital Outlay
39,755
39,026
51,452
Transfer to 2916 Fund
11,664
10,398
11,572
City Match - Drug Enforce
956,937
924,432
1,059,311
1=
The overall purpose of the Kalispell Police Department is to protect
the rights of all persons within its jurisdiction so they may be
free from criminal attack, be secure in their possessions, and live
in peace. The department serves the people of Kalispell by
performing law enforcement duties in a professional manner and it is
to these people that the department is ultimately responsible.
It is our goal to insure and promote the safety and welfare of our
citizens, enforce state and local laws, promote crime prevention
awareness by continuing community education, maintain the high
personal and professional standards for all safety personnel for
integrity, trust, competence, ability, and responsiveness providing
the community with a sense of safety and security.
Our department consists of (23) sworn officers; (2) accident
investigators; (1) animal warden; (1) clerk, (1) head dispatecher;
(5) dispatchers; and (2) parking meter maids.
Last year we handled (12,202) calls for service; cleared (212) out
of (250) felonies (85%); made (1,920) adult arrests (5.6%)
City of Kalispell, Montana
50
CRIME CONTROL COMMENTARY - Page 2
increase; made (690) juvenile arrests (20.2%) increase; issued (2,423)
traffic citations, and served (172) warrants.
CRIME INVESTIGATION: The detectives are responsible for the
initial and/or follow-up investigation needed to clear crimes that
can't be prevented with preventive patrol. They accomplish this
through investigation which leads to the apprehension and prosecution
of criminals. They are involved in both felony and misdemeanor
investigations. It is their responsibility to remain vigilant of
situations, that may present a danger or loss to the citizens of
Kalispell. Other duties include background checks of'appropriate
businesses, persons, etc. to protect the city and citizens of
Kalispell. The investigation division will investigate and control
vice within the City. It is the responsibility of this division to
investigate, and police all gambling activity within the City. This
division is also responsible for all background investigations on
applicants for security licenses and police applicants.
OBJECTIVES•
(1) To do the follow-up investigation on all felony and
miscellaneous cases.
(2) Maintain the cooperative effort of a Crime Attack Team
Program.
(3) Continued communication with and participation in the
intelligence discussions of the Western Montana Criminal
Justice Association.
(4) To do quality case preparation to assist the County
Attorney's office in obtaining a 100% conviction rate.
(5) To assist the County Attorney's office in the investigation
of all white collar crime cases within the City.
(6) To investigate all reports of illegal vice activity and
monitor and control gambling within the City as required by
State Law.
(7) To complete thorough background investigations of applicants
for security licenses and police applicants.
(8) To investigate other crimes as needs dictate.
(9) To continue to assist and cooperate with all other agencies
of the Criminal Justice System in investigations of vice
related crimes.
(10) To monitor all pawn shops for the purpose of recovering
stolen property.
UNIFORM PATROL DIVISION: The responsibility of the Uniform Patrol
Division is responding to calls from the citizens for assistance when
they feel physically threatened, their possessions are jeopardized, or
their peace is disturbed. The Uniform Patrol responds to many other
types of calls for assistance when other agencies are not available
due to the time of day, day of week or the fact that a more
City of Kalispell, Montana
51
CRIME CONTROL COMMENTARY - Page 3
appropriate agency does not exist. These officers also perform extra
duties as dictated by local government. This division is responsible
for the prevention of criminality by being visible to all sectors of
the community and by displaying the necessary skills to take command
of any situation. The Uniform Patrol is responsible for traffic
control for the entire City.
OBJECTIVES:
(1) To respond to all calls for assistance with a response time
of three minutes for emergency calls and ten minutes on non -
emergency calls.
(2) To, with preventive patrol for criminal activity, cover the
entire City seven nights a week.
(3) To respond to all extraneous calls.
(4) To serve all City warrants.
(5) To provide the Public Relations/Community Service as
requested by organizations and the public.
DISPATCH: This activity is responsible for the 24-hour per day
operation of the Kalispell switchboard to include answering all police
and fire 911 calls. Those persons are also responsible for monitoring
radio communications of City Police officers, taking Police reports,
and providing warrant information to officers. The purpose of this
activity is to ensure that City Hall is open 24 hours per day as a
sanctuary for citizens in distress and for those persons who need
direct contact with the department whether to file a report or speak
face-to-face with personnel.
OBJECTIVES:
(1) To permit public access to City government on a 24-hour per
day basis.
(2) To relay immediately all burglary and fire alarms in
addition to all calls for assistance to officers.
(3) To answer telephone calls per day and maintain the current
level of production on other assigned duties.
(4) To answer all 911 calls for emergency police and fire
service.
CLERICAL/RECORDS: This activity is responsible for the collection of
criminal history and record information, and compiling statistics and
various reports for Federal, State and local government agencies.
These persons are also responsible for the dissemination of the
information on file with this department. Specific State and Federal
statutes governing release of information must be adhered to due to
liability. The purpose of this activity is to ensure accessibility of
information to officers and to provide requested information to the
citizenry while ensuring the right of privacy is not violated.
City of Kalispell, Montana
52
CRIME CONTROL COMMENTARY - Page 4
OBJECTIVES:
(1) To process and cross-reference all desk reports while
ensuring privacy as required by State and Federal Law.
(2) Get the Federal, State and City reports completed by their
respective due dates with continued accuracy.
(3) To provide the necessary accident information to the City
Engineer's office and State personnel for their use in
traffic studies.
(4) To classify and draw statistics from reports of which are
desk reports, which are received yearly by this department.
(5) To process all departmental correspondence.
(6) To compile and track statistical summaries re: criminal
activity in the City of Kalispell.
JUVENILE INVESTIGATIONS: The Patrol and Investigation Divisions will
investigate criminal acts committed by or against persons under the
age of eighteen years old. They are responsible for working with and
assisting the Youth Court, as the philosophy of juvenile laws varies
drastically from the adult laws. Officers must also maintain a close
working relationship with the local school officials. Much of the
public relations activity of the police department is conducted by
these officers.
(1) To investigate all crimes involving juveniles as suspects or
victims within the guidelines of the Youth Act and monitor
the integrity of the Youth Act's philosophy.
(2) To do quality case preparation to assist Youth Court in
dealing with the youth in the best interest of the youth and
society.
(3) Participation of the Community Service Program by
maintaining effective relations with school officials and
participation in other department programs as they relate to
youth.
(4) Divert status offenders out of the Criminal Justice System
when other alternatives are available.
PRISONER -CUSTODY
The prisoner -custody service provides for the safe, efficient
handling and processing of persons arrested by this department.
Our objectives are:
(1) To provide accurate.and complete records for our files.
(2) To provide photographs and fingerprints for our records.
(3) To provide a safe and healthy environment for the arrested
person.
(4) To provide medical care for persons under our supervision.
(5) To gather and preserve arrest evidence, by way of the
intoxilyzer, on alcohol offenses.
City of Kalispell, Montana
53
CRIME CONTROL COMMENTARY- Page 5
(6) No one will be incarcerated in our facility.
ANIMAL CONTROL
The purpose of this activity is to carry out the animal control
program and enforce laws governing the licensing, impounding and
treatment of animals. These persons investigate dog bites and keep
the Health Department informed of these cases and handle wild animal
calls within the City.
(1) To respond to all animal related calls.
(2) To respond to all dog bite cases and to attempt to identify
and isolate the dog that did the biting.
(3) Attempt to return every dog impounded to their owner.
(4) To impound every dog running at large or curtail this
activity through contact with owners and by issuing
citations.
(5) To encourage owners to license their dogs.
ACTIVITY FOR 1990:
Dogs
Cats
Bikes
Picked Up
273
66
72
Claimed
183
-0-
28
Sold
40
20
Destroyed
39
46
On Hand
-0-
-0-
44
Cruelty/neglect calls - 64
Dog bites - 22
We handled 635 complaints which consisted of:
Barking or howling dogs; running at large; vicious dogs; fowl running
at large; keeping cattle, hogs, etc. in city; dead animals; limit on
number of dogs.
TOTAL COMPLAINTS AND OFFENSES HANDLED - 721
The animal warden drove 8,184 miles and performed 175 garbage
checks.
TRAFFIC SAFETY
The purpose of the Selective Traffic Enforcement Program is to
handle various types of calls that don't require a sworn officer, but
that an officer would have to respond to if Traffic Safety wasn't
available. They are primarily responsible for accident
investigations, abandoned vehicles, parking problems, escorts, picking
up found property, and handling decay ordinance problems.
OBJECTIVES:
II (1) To thoroughly investigate 70% of all accidents that occur
City of Kalispell, Montana
54
CRIME CONTROL COMMENTARY - Page 6
within the city.
(2) To relieve the uniform patrol officers of responding to the
many calls per year for assistance that do not require an
officer.
(3) To inspect, photograph and investigate all decay ordinance
complaints.
(4) To assist in monitoring the traffic movements in our city
and to report unsafe trends before they develop into a
problem.
(5) To conduct police department tours when they are available.
(6) To assist the fire department with traffic control at the
scene of all fires.
The accident investigators issued 665 traffic citations and 1,250
parking tickets during the past 12 months. In 1990 they unlocked
approximately 710 locked vehicles and investigated approximately 282
traffic complaints separate from accidents. They also handled
approximately 75 abandoned vehicles; 639 accidents; 137 hit and runs;
and 132 reckless drivers.
The accident investigators provide traffic control for parades
and escort house movings; provide motor vehicle inspections and
inspect intersections for view blockage.
Both accident investigators "fill in" dispatch when the need
arises.
They also:
Enforce the sidewalk ordinance for snow and ice; enforce snow
removal ordinance by ticketing or towing vehicles; they prepare and
appear in court when needed; direct traffic when signals fail or are
being repaired; transfer bond money from the county detention center
to the judge's office daily; conduct bicycle safety classes
(approximately 32 hours yearly); escort funerals; and transport
paperwork from KPD to justice court, county attorney's office,
sheriff's office, mental health and welfare offices on a daily basis.
PERSONAL SERVICES
Item 110 - Wages
There are (2) Sergeant II's in this budget. Their contract
stipulates that the Senior Sergeant shall be paid at Sergeant II rate.
Both of these Sergeants were hired the same day and both of these
Sergeants are likely to retire this year.
There will be some additional cost in this line item because this
year we will fund the animal warden's salary 75% instead of 50% as we
did last year. The remaining 25% will be paid from the solid waste
operating fund. Last year we shared this split 50% - 50% but after
tracking the number of garbage checks performed by the animal warden
a more equitable sharing is achieved with the 75% - 25% split.
Police department pays 100% of $600 pager pay because pager is
used only for animal call outs. Police also pays 100% of clothing
City of Kalispell, Montana
55
PROGRAM OF SERVICES
CRIME CONTROL COMMENTARY - Page 7
allowance for animal warden.
Item 112 - SEVERANCE PAY
It should be noted that (4) Sergeants are eligible and likely to
retire this budget year. Therefore it is necessary to budget
sufficient funds to pay for their accrued holiday, sick leave and comp
time. Should they retire early in the budget year we will realize a
savings because of less time accrued. It should be noted
that $23,000 of this amount is "left over" from FY 1991.
Item 121 - Overtime
A $4 , 000 increase in overtime is requested to cover normal shifts
during our hiring transition. With at least (4) retirements this
coming fiscal year we will be adding (4) replacement officers to the
schedule. We will have a lot of rookie officers on the schedule that
will by necessity have to be paired with experienced officers during
their initial training. They are also mandated to attend the State
Law Enforcement Academy within one year. The academy is 10 weeks
long. Their initial field training program is 14 weeks. This
training all translates into higher overtime costs to maintain minimal
coverage on the street while all of the officers are undergoing
training.
Item 122 - DUI Overtime
We have lost $20,000 in federal funding for DUI overtime shifts.
It°s uncertain at this point what portion of this shortfall the state
will replace from reinstatement funds. I consider it highly unlikely
that it will be close to half of our past funding level of $20,000.
It is therefore requested that a $5,000 increase in city funding be
made to replace the anticipated shortage. This $5,000 increase will
more than be made up through associated fines and forfeitures to the
general fund. This $20,000 federal funding was separate and in
addition to or city funding. The additional $5,000 requested in line
item 122 is to help offset this loss.
M&O
Item 229 - Other Supplies
There is a need to increase this item due to the number of
arrests increasing and the resultant increase in film usage.
Item 373 - School and Travel
This is a $2,000 increase due to potentiality of training (4) new
officers at the Academy and training (2) new detectives in death
investigation, child molestation investigation, sex crime
investigation, etc.
I) Item 374 - LETN
Last years LETN was only funded for 9 months. A full years cost
City of Kalispell, Montana
56
J;IIIH
• � ' r
CRIME CONTROL COMMENTARY - Page 8
is $4,700.
CAPITOL OUTLAY
Item 944 - Vehicles
The department will need to replace (1) of our 1988 patrol
vehicles at $17,000. This vehicle has 68,366 miles on it and will
have approximately 78,000-80,000 miles on it by September. We will
also have to replace (1) detective vehicle at $15,000. This is a 1980
with 125,000 miles.
Our 1982 Animal Warden van needs to be replaced in the future
with a mid -sized van - cost $15,000. This van has over 111,000 miles
on it and is projected to have at least 118,500 by August.
Item 949 - Portable Radios
Our officers portable radios need to be replaced. General
Electric portables were purchased (6) years ago and they have not held
up well. The radios are constantly failing the officers in the field
and leaving them without communication. This is a safety issue and
received top priority at our City Council goal setting session.
This is for 23 radios at $793.56 each. This price is the low
state bid price for Motorola portables and includes the programming
cost of $30.80 each.
Item 949 - Vests
This is also a safety it
officers this fiscal year. We
vest. We need to budget $1,200
em. We anticipate (4) replacement
presently have (1) spare bullet proof
for (3) additional vests.
City of Kalispell, Montana
57
f f v
*AA j 4 It 111101 IAI 1] 4 fill
FUND 1000 DEPARTMENT 413 FUNCTION 4 2 014 0
General Police
ACC. ACCOUNT BUDGET ACTUAL PROPOSED
NO. 1991 1991 1992
110
112
121
122
134
153
210
220
223
227
228
229
312
320
335
345
354
363
369
373
374
380
391
392
827
Personal Services:
Salaries & Wages
Severance
Overtime
DUI Overtime
Clothing Allowance
Health Insurance
Pager Pay
FICA
PERD
Police Retirement
Workman's Comp
Unemployment Comp
Holiday Pay/Disp
Total Personal Sery
Maint. & Oper.:
Office Supplies
Inv. Supplies
Canine Supplies
Ammo & Supplies
Patrol Car Supplies
Other Supplies
Postage
Printing
Membership & Dues
Telephone
Shelter
Office Equip Maint.
Radio Maint & CJIN
School & Travel
LETN Training
Training Supplies
Treatment
Board
Subtotal
Trans to Drug Grant
789,972
23,025
27,750
10,000
2,195
(84,057)
(a)
(a)
(a)
(77,603)
(a)
(a)
852,942
3,300
5,500
1,450
2,500
3,600
5,850
1,500
2,550
515
1,600
900
3,594
7,900
5,150
3,492
1,175
1,500
500
52,576
11,664
783,385
0
28,422
9,584
2,195
(111,768)
(a)
(a)
(a)
(79,596)
(a)
(a)
(a)
823,586
3,093
5,420
1,444
1,840
3,396
6,366
569
2,530
515
1,506
900
4,415
7,667
5,524
3,492
1,313
1,106
326
51,422
10,398
796,513
74,900
31,750
15,000
2,195
(132,494)
600
12,825
(10,532)
(81,141)
(35,981)
2,769
3;045
939,597
3,300
5,500
1,450
2,500
3,600
6,350
1,500
2,550
515
1,600
900
4,000
7,900
7,150
4,700
1,175
1,500
500
56,690
11,572
City of Kalispell, Montana
58
EXPENDITURE DETAIL
I FUND l o o o
DEPARTMENT 413
FUNCTION 420140
General
Police
Crime Control
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
CAPITAL OUTLAY:
944
1 Patrol, 1 Staff
35,291
35,292
32,000
949
Bullet Proof Vests
4,464
3,734
1,200
949
Portable Radios
0
0
18,252
Subtotal
39,755
39,026
51,452
TOTAL
956,937
924,432
1,059,311
(a) Included in Li
e 110
City
of Kalispell, Montana
74;b*1.L`I4!W6Td;f4 'it] t
FUND DEPARTMENT FUNCTION ACCOUNT
1000 GENERAL 413 — POLICE 420140 CRIME CONTROL
BUDGET RANGE BUDGET BUDGET
POSITION TITLE 1990 1 1991 1 1992 1 1991 1992
Chief
ASS't Chief
Lieutenant (Det.)
Detectives
Sergeant II
Sergeants
Patrolmen
Clerk
Head Dispatcher
Dispatchers
Accident Invest.
Animal Control
Fill -In Dispatcher
Totals
The salaries for
Chief, Ass't Chief &
Lieutenant include
$600 that was rolled
into their base
pay.
One of the Sergeant
II's is our 3rd
detective.
1
1
1
2
1
4
11
1
1
4
2
0.5
'rWom
1
1
1
2
1
5
10
1
2
5
2
0.5
30.5
1
1
1
1
2
5
10
1
1
5
2
0.75
K3l�l.�
I
City of Kalispell, Montana
t Q�
.D
37,251
34,342
33,218
62,734
31,833
151,692
250,426
14,727
17,806
76,120
33,032
12,040
7,602
762,823
37,251
34,342
33,218
32,779
66,522
158,566
262,324
15,413
18,491
79,550
34,404
15,365
8,288
796,513
I EXPENDITURE SUMMARY
FUND l o o o DEPARTMENT 413 FUNCTION 4 3 0 2 6 6 ACCOUNT
General Parking
Personal Services
Maintenance & Operations
Capital Outlay
BUDGET I ACTUAL
1991 1991
(Parking Fund](Parking Fund)
(54,251)
(36,751)
0
(52,667)
(29,788)
0
PROPOSED
1992
General Fund
41,375
31,795
0
73.170
The purpose of this activity is to provide regulated parking
facilities for the city.
1. To provide street or curb side parking in Kalispell;
2. To provide numerous parking lots for the convenience of all;
3. To regulate the above facilities;
4. To provide for the installation and maintenance of parking
meters;
5. To issue parking tickets to violators;
6. To collect fines;
7. To provide parking permits.
We currently provide the following:
Metered off-street parking
Norwest Bank Lot 8 spaces
City Hall Lot 18 spaces
KM Lot 36 spaces
First Federal Lot 45 spaces
O'Neils Lot 4 spaces
City of Kalispell, Montana
so
PARKING REGULATIONS COMMENTARY CONTINUED
PERMIT AND TOKEN MACHINE
PARKING
Eagles Lot
78 spaces
Skyline Lot
52 spaces
Montana Hall Lot
48 spaces
Plaza West
52 spaces
Tour and Travel
30 spaces
Methodist
31 spaces
O'Neils Lot
28 spaces
PARKING PERMITS SOLD IN
1990
Montana Hall
477
at
$12.00 =
$5,724
Tour and Travel
290
at
$12.00 =
$3,480
Eagles
585
at
$12.00 =
$7,020
Skyline Lot
81
at
$ 3.00 =
$ 243
O'Neil Lot
89
at
$12.00 =
$1,068
Trippets Lot
58
at
$12.00 =
$ 696
Methodist Lot
294
at
$ 3.00 =
$ 882
Burlington Northern
634
at
$ 3.00 =
$1,902
Plaza West
463
at
$12.00 =
$5,556
First Federal Lot
247
at
$12.00 =
$2,964
Total Permits sold 3,218
Total Permit Revenue $29,535
The revenue generated is an approximation because the rates in
three of the lots were changed in October, 1990. The actual revenue
is going to be slightly higher than what is shown.
We have approximately 605 curb side parking places in the old
"parking district" (5th Street north to Center Street and 2nd Alley
West to 2nd Alley East).
In 1990 the meter maid issued 10,763 regulatory parking tickets
and issued an additional 373 tickets for handicap violations, left
door to curb, yellow zone, blocking alley's, etc. into the court.
CAPITAL OUTLAY
Item 949 - Scooter
Our Cushman scooter is (7) years old and needs to be replaced
soon. We have been "just getting by" with this scooter for the past
(2) years. The repairs and down time make this a poor situation.
Cost $11,000.
City of Kalispell, Montana
M.
4J
4j 4J 4J
+j
4-b 4J 4j
cl) 4J U)
4; 4 W
4-b
-OW 6ai
dff a
I -
(MHCR Wo 0
OPPUORMINItY 0
is It
Idaho Street
Montana Str(
r r r
Kalispell Ceitter M�-111
*Eel
cr
I --T-- I Center Street
IjH uu J I -ID
:1�.� "" 171-1.4il,
uld m i---1 First Street
l4i:l
[j u
4h — - Second Stree
Ir H-� Of m H V�= Nii -- _� i -_ _ T A_ _
Third Street
" OL"
&I N Fourth Streei
LE
Fifth Street
Fl ut-ti, H� Ed D I j 0 H [ J H Sixth Street
mjmEr
1
Flathead tii�h1-1 R OMil!
Seventh Srec
sc,1c30i®Eighth Street
I1 Ninth Street
Tenth Street
Kalispell _� � � (] �(
.-11JI�lIJ�� D �
Uptown Redevelopment Area _z: (=`.
Z I Eleventh Str,
Businesses are eligible for low Interest loans
Residents are eligible for low Interest loans & grants. Twelfth Str
IF ---I F--
WEST EAST
52
I *AA j C 1111111 1014 1] 4
FUND 1000
General
DEPARTMENT 4 13
Parking
FUNCTION 430266
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
(Parking Fund)
(Parking Fund)
General Fund
Personnel Services:
110
Salaries & Wages
(42,323)
(41,915)
37,933
134
Clothing Allowance
(530)
(530)
530
FICA
2,784
Unemployment Comp.
128
W.C.
(1,170)
Health Ins.
(8,993)
(7,754)
(10,356)
PERD
(2,405)
(2,468)
(2,337)
Total Personnel Svc
(54,251)
(52,667)
41,375
Maintenance & Oper:
210
Office Supplies
(500)
(470)
500
229
Other Supplies
(250)
(199)
250
231
Gas & Oil
(300)
(219)
312
Postage
(1,200)
(84)
1,200
320
Printing
(4,500)
(4,214)
4,500
341
Electricity
(525)
(606)
550
362
Equipment Maint
(650)
650
367
Maint by St. Dept.
(5,000)
(4,263)
5,000
369
Radio Maintenance
(100)
(63)
100
370
Maint - Parks Dept.
(5,000)
6,675
510
Prop. & Liab. Ins.
(925)
(1,114)
1,000
532
Lease Payments
(10,770)
(12,310)
10,770
546
Dec. Lights Maint.
(600)
(229)
600
620
Interest
(500)
(86)
821
Cent. Garage Trans.
(1,000)
(1,000)
822
Admin. Transfer
(4,347)
(4,347)
828
Data Processing
(584)
(584)
Total M & 0
(36,751)
(29,788)
31,795
TOTAL
(91,002)
(82,455)
73,170
City of Kalispell, Montana
63
FUND DEPARTMENT FUNCTION ACCOUNT
1000 GENERAL 413 - PARKING 430266 PARKING REG.
BUDGET _ RANGE BUDGET BUDGET
POSITION TITLE 1990 1 1991 1992 1991 1992
Meter Maid 2 2 2
Maint/Signs .25 .25 .25
TOTAL 2.25 2.25 2.25
31,138 32,510
5.252 5,423
36,390 37,933
City of Kalispell, Montana
64
i
PROGRAM OF SERVICES
Ex"PEND"ITURE SUMMARY
FUND 1000
General
DEPARTMENT 416
Fire
FUNCTION 2 0 4 0 0
ACCOUNT
BUDGET
ACTUAL
PROPOSED
1991
1991
1992
Personal Services
544,102
555,195
577,776
Maintenance & Operations
43,255
41,576
29,818
Capital Outlay
9,050
9,045
1,500
596,407
605,816
609,094
uommentary
The Kalispell Fire Department has three missions to be met at all
times. We feel all three are of equal importance and we try to
regulate our time and training to reflect this attitude. We also
feel we must be polite, considerate and helpful to our citizens in
anyway we can.
One of the missions is that of Fire Prevention. We strive through
Fire Safety Education and Fire Code Enforcement to cut down on the
amount of fires in our city. We know that anytime there is a fire
someone is losing property and there is potential for injury or even
loss of life. With that in mind we strive to educate the young, the
middle aged and the elderly of our community on the dangers of
unsafe fire practices. Durinq the vear of 1990, 2,981 individuals
were given fire safety talks, demonstrations and classes by our
department. We also inspected 1,156 businesses and 82 institutions,
schools, churches and daycare centers for fire safe practices and
fire code enforcement. We also conduct courtesy fire inspections of
private homes when requested. Our Fire Marshal spends many hours
answering questions about fire codes and fire safety matters. He
works very closely with the City Building Inspectors and the State
of Montana Health Department, the State Fire Marshal Bureau and the
State Underground Storage Tank People. We feel all these things are
very important parts of our job in the area of Fire Prevention.
City of Kalispell, Montana
I&N
19
otilo
1 l
The next mission of the Kalispell Fire Department is to be prepared
at all times to suppress any and all fires and to mitigate all haz-
ardous conditions that occur in the city. Because of the danger to
personnel and citizens, this mission required 4,595 man hours of trainin
to keep ourselves certified as Firefighters and Hazardous Materials
Responders. The Kalispell Fire Department answered 234 fire calls
during 1990. There were 8 General Alarm Fires (large enough to call
in off -duty personel), with an average of 15 men returning from off -
duty. This compares with 216 calls in 1989 and 6 General Alarms.
Estimated fire loss for 1990 was $144,085.00, compared to $92,325.00
for 1989. We spend about 4 hours per week reading Fire Fighting
Magazines and Publications with new information on safety equipment and
fire fighting strategies. The State Fire Services Training School in
Great Falls provides us with videos and instructional guides for many
various courses in fire fighting, fire inspections and hazardous ma-
terials response. This area is also where we spend much of our time in
equipment maintenance and testing. All pumps, hose and SCBA's must be
checked and certified once a year. Also we flow and lubricate 1/2 the
city hydrants each year and are called upon by architects and in-
surance companies to do fire flows on hydrants at various locations.
The next mission is to provide emergency medical services for the people
living and visiting in the Flathead Valley. Providing this service
takes up about 50a of our time and also requires many hours of training.
Most fire departments provide emergency medical services within the city
or district limits with taxpayer supported equipment and personnel.
These personnel respond and stabilize the patient until the arrival of a
ambulance that transports and bills the patient. We are able to do this
transporting with user fee supported ambulances, thus getting paid for
the same response. We also have 5 C.P.R. Instructors within the de-
partment that are able to keep us certified in C.P.R. as well as in-
struct members of other departments and the public.
I have covered briefly what our missions are as a Fire Department. We
offer these services to our citizens in a highly professional manner,
24 hours a day, 365 days a year.
The Fire Department Budget shows the increase for the union employees
effective July 1, 1991. In the first quarter of 1991, this department
worked 27 three man shifts, out of 90 shifts worked. When the Kalispell
Fire Department was last rated, I.S.O. mandated a minimum staffing of
four men per engine responding. A response to a fire with three men
does not allow for proper size -up or set-up upon arrival at the .fire
scene.
City of Kalispell, Montana
66
If it is necessary to implement a rescue operation there is no back up
for crews entering a fire building. This is not an acceptable condi-
tion from a safety standpoint either for the public nor the employees
of the Fire Department. Therefore, we are requesting an increase in
the overtime budget of 2000 to cover more vacation and sick leave shifts
Other increases in this years budget are 200 for increased fuel costs,
100 for postage, 100 for printing and 100 for laundry services. I also
would like to purchase more 1 3/4" fire hose and 3" supply line covered
by 1500 in capital outlay.
City of Kalispell, Montana
67
FUND l o o o DEPARTMENT 416 FUNCTION 2 0 4 0 0
General Fire
ACC. ACCOUNT BUDGET ACTUAL PROPOSED
NO. 1991 1991 1992
110
121
515
514
153
155
210
215
219
231
232
241
312
320
322
331
333
335
345
361
362
365
369
373
380
399
524
Personnel Services:
Salaries & Wages
Overtime
FICA/MEDT
Unemployment Comp.
W.C.
Health Ins.
PERD
(Total Personnel Svc
Maintenance & Oper:
Office Supplies
Computer Supplies
Other Supplies
Gas & Oil
Motor Vehicles Part
Consumable Tools
Postage
Printing
Books
Pub. & Filing Fees
Subscriptions
Membership & Dues
Telephones
Motor Vehicle Maint
Equipment Maint
Fire Hazard Control
Radio Maintenance
School & Travel
Training Materials
Laundry Services
Fire Hydrant Rent
Total M & 0
Capital Outlay:
Fire Hose
•_s
534,102
10,000
544,102
300
500
200
1,400
200
2,370
200
550
300
150
350
300
2,600
600
2,000
2,600
1,500
600
26,535
43,255
9,050
596,407
544,519
10,676
555,195
285
171.
167
1,365
184
2,327
54
497
120
98
320
206
2,680
600
2,111
1,938
1,222
696
26,535
41,576
9,045
605,816
1
City of Kalispell, Montana
68
549,075
12,000
14,654
2,047
(21,282)
(87,662)
(76,090)
577,776
300
500
200
1,600
200
2,100
300
650
300
50
150
300
300
2,200
600
2,000
2,600
1,500
700
13,268
1,500
609,094
PROGRAM OF SERVICES
RMUNNE 5t;HLUU t
FUND
DEPARTMENT
FUNCTION
ACCOUNT
1000
416
420400
110
BUDGET
RANGE
BUDGET
BUDGET
89-90
90-91
91-92
POSITION TITLE
90-91
91-92
Fire Chief
1
1
1/2
36,651
18,506
Asst. Fire Chief
1
1
1/2
33,741
17,006
Fire Marshal
1
1
1
31,271
33,017
Training Officer
0
1
1
30,488
31,914
Captain
4
3
3
89,923
93,402
Lieutenants
4
4
4
114,139
119,090
Firefighters
9
9
9
2271996
236,140
Clerk 11
0
1/2
0
8,107
Total 120 120 1/21 19 1 ' 572,316 1 549,075
i
City of Kalispell, Montana
69
EXPENDITURE SUMMARY
FUND 10 0 0. DEPARTMENT 420 FUNCTION 4 2 0 5 3 0
General P1an,Econ & CommDev Building Division
BUDGET ACTUAL
1991 1 1991
Personal Services
Maintenance & Operations
Capital Outlay
91,022
7,915
9,000
87,176
8,281
8,619
ACCOUNT
PROPOSED
1992
94,126
21,195
11,500
107,937 1 104,076 126,821
Commentary
The proposed budget for 1991-1992 is similar to the 90-91 budget
with a few notable exceptions; the major change is related to our
office relocation.
The new vehicle is working great. It uses much less gasoline than
any of our other vehicles. It should provide good service with low
maintenance. It is a plain pickup. I have requested another pickup
for this year to .replace our 73 Ford Courier which is on its second
engine and has 105,000 miles on it.
City of Kalispell, Montana
70
uommentary
The biggest change in the budget is due to a department consolidation and relocation involving
leased office space and utilities. With the move to the Brinkman and Lenon building we will
need bookcases and a new building counter entered under Capital Outlay.
Zoning administration currently takes a lot of staff time. Even more time will be required
when the new zoning ordinance is passed with the monumental task of permitting existing and
new signs. Unfortunately our request for a Zoning Enforcement Officer was denied. I believe
Kalispell has advanced to the point where zoning should be a separate entity with a full time
employee assigned full time to handle the work load. Funding to support zoning
administration would come from revenue from zoning permits and fees with the general fund
making up any differences.
City o f Kalispeit, Montana
71
Building Division Goals
The purpose of the Building Division is threefold. The Division has the responsibility to
develop and maintain an effective program of regulating building construction within the city
limits of Kalispell and extraterritorial county zone. Secondly, the division administers the
City of Kalispell Zoning Ordinance. Lastly, the division administers the Floodplain
Management Program.
The Building Division has established several standard goals by which the purposes of the
division are accomplished.
1. Develop and maintain an effective program of regulating building construction.
* Adopt applicable codes in coordination with State of Montana Building Codes
Division.
* Hire qualified personnel and maintain their proficiency through supervision,
education and training.
* Coordinate and cooperate with various county government offices for
construction outside of the city limits but within the extraterritorial
jurisdiction.
* Work with homeowners, contractors, architects and engineers to insure code
requirements are included in the planning phase of construction projects.
* Review plans submitted for commercial and industrial construction to insure
code compliance.
* Conduct on -site inspections of building construction and perform follow-up
inspections of corrective action as required.
* Coordinate building permit applications with zoning and floodplain
requirements.
2. Administer the City of Kalispell Zoning Ordinance.
Insure new and relocated land uses are in compliance with the zoning ordinance
(use, setbacks, parking, etc.).
* Work with owners, contractors. developers and real estate agents to guide
development toward the adopted master plan.
* Maintain current zoning maps and ordinance books for public use.
* Process Board of Adjustment actions for variances and conditional use permits.
* Review subdivision, annexation and zone change requests.
* Coordinate closely with Flathead Regional Development Office on matters
pertaining to planning and zoning.
City of .Kalispell, Montana
72
7101T.
"161.1
i, r1W
molm
1-1611401"tvr • ;
3. Administer the Floodplain Management Program.
* Insure proposed construction is in compliance with the City of Kalispell
floodplain ordinance.
* Issue floodplain permits if appropriate.
* Coordinate with State of Montana Department of Natural Resources and
Conservation.
4. General
* Carry out the directives of the city manager within established guidelines.
* Prepare an annual budget, monthly activity reports, etc.
* Maintain a filing system for functional and historical purposes.
* Issue reports and permits. Collect and account for permit fees.
Last years Accomplishments
1. Over the past years building statistics have been computed on a calender year which are
outlined below.
Calendar Yr.
Total Permits
Plan
Building
Other
Value of Const.
Fiscal Yr. Fees Recieved
Ending
Issued
Review
Pennits
Permits
Willionsi
flihousands)
Dec. 1989
918
140
257
521
11.4
88-Jun. 89 70
Dec. 1990
963
117
301
545
12.1
89-Jun. 90 115
Thru
Mar. 1991
156
22
45
89
5.0
90-Mar. 91 100
As noted above our revenues are calculated by fiscal year. Based on existing projected activity
we will be generating approximately $125.000 in revenues.
City of Kalispell, Montana
73
1 *A J 4 il 10 k til fl 4 114
FUND 1000 Mn,Econ
PARTMENT 4 2 0 FUNCTION 4 2 0 5 3 0
General & CommDev Building Division
ACC. ACCOUNT BUDGET ACTUAL PROPOSED
NO. 1991 1991 1992
100
110
121
10
15
14
153
155
210
215
229
231
232
312
320
322
331
335
341
342
343
344
345
354
356
360
366
369
373
460
532
Personal Services:
Salaries & Wages
Overtime
FICA/MEDT
Unemployment Comp.
W.C.
Health Ins.
PERD
Total Personal Sery
Maintenance & Oper:
Office Supplies
Computer Supplies
Other Supplies
Gas and Oil
Motor Vehicle Parts
Postage
Printing
Books
Pub./Filing Fees
Memberships/Dues
Electrical
Water
Sewer
Natural Gas
Telephone
Contract Services
Consultants
Repair/Maint Svc
Building Maint
Radio Maintenance
School & Travel
Garbage
Lease Payment
Total M & 0
90,897
125
91,022
375
775
325
425
225
250
440
1,000
600
2,000
7,915
87,095
81
87,176
1,610
73
1,658
112
902
344
327
575
233
77
575
1,795
8,281
87,190
125
6,513
298
(3,727)
(15,730)
(5,460)
500
400
600
375
650
325
75
225
685
160
525
2,600
440
1,000
200
500
400
2,000
110
9,425
21,195
City of Kalispell, Montana
74
* V
A j 4 N I] k 01 111411] :1 hl
FUND 1000 DEPARTMENT 4 2 0 FUNCTION 420530
General �lan, Econ & CommDev Building Division
ACC. ACCOUNT BUDGET ACTUAL PROPOSED
NO. 1991 1 1991 1992
544
apital Outlay:
ehicles
ookcases
ew Building Counter
otal Cap Outlay
m
9,000
107,937
7,665
954
8,619
104,076
9,000
500
2,000
11,500
City of Kalispell, Montana
75
PROGRAM OF SERVICES
FUND DEPARTMENT planning, FUNCTION Building ACCOUNT
1000 General 20 Econ. & Com. Dev. �420530 Division 1110 Salaries
BUDGET I RANGE BUDGET I BUDGET
POSITION TITLE 1 89-90 1 90-91 1 91-92 1 mend 90-91 91-92
Building Official
1
1
$ 30,678
$ 28,410
Building Inspector
1
1
$ 23,495
$ 22,152
Building Inspector
1
1
1
$ 21,256
$ 21,632
Secretary
1
1
i
$ 15,343
$ 14,996
TOTAL SALARIES: 1 4 1 4 1 4 1 1$ 90,772 1$ 87,190
I f I
City of Kalispell, Montana
76
14A40,111 k
FUND l o o o DEPARTMENT 421 FUNCTION 430240 ACCOUNT
General Street Department St. Const. & Maint.
BUDGET ACTUAL PROPOSED
1991 1991 1992
Personal Services 40,516 37,719 138,532
Materials & Services
9,034
9,551
185,755
Capital Outlay
13,500
13,157
0
1
STREET DEPARTMENT
63,050 1 60,427 1 324,287
The goal of the street department is to maintain, in a timely manner
using current methods, the more than 90 miles of platted streets,
alleys and the 2511 acres of public right-of-ways.
The funds in the general street department will be used to primarily
finance the salaries of a majority of the street dept. personnel
engaged in maintenance activities such as surface sealing, pothole
patching, crack sealing, and utility cut repair. In addition, they
will also assist in street sweeping, leaf pick-up, flushing,
sanding, snow plowing and snow removal when needed.
Objectives:
1. Implement an agressive Street Maintenance Program to preserve
the maintainable streets.
2. Continue to recycle street materials for cost savings.
3. Use recycled asphalt for unpaved alleys to control dust and
reduce air pollution.
Materials and Services:
356 Consultants 25,000
Transportation Study
354 Construction Dig out and overlay 154,861
City of Kalispell, Montana
77
*A J 4 � I il R41 PiT41 il 4 fal
FUND l o o o
General
DEPARTMENT 421
Street Department
FUNCTION 430240
St. Const. & Maint.
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
100
Personal Services:
110
Salaries & Wages
30,971
34,174
124,270
121
Overtime
9,545
3,545
4,000
FICA/MEDT
9,813
515
Unemployment Comp.
449
514
W.C.
(7,465)
153
Health Ins.
(26,467)
155
PERD
(8,231)
Total Personal Sery
40,516
37,719
138,532
Maintenance & Oper:
210
Office Supplies
100
61
100
215
Computer Supplies
50
221
Safety Equip & Supp
11000
224
Janitorial Supplies
50
50
229
Other Supplies
300
376
300
241
Consumable Tools
300
246
300
320
Printing
400
364
300
341
Electricity
834
1,742
1,334
342
Water
150
150
344
Natural Gas
160
160
345
Telephone
100
49
200
354
Contract Services
25,000
356
Consultants
4,290
4,577
1,000
366
Building Maint
2,000
1,599
500
369
Radio Maintenance
300
537
500
373
School & Travel
154,861
Total M & 0
9,034
9,551
185,755
Capital Outlay:
940
Machinery & Equip
13,500
13,157
TOTAL
63,050
60,427
324,287
City of Kalisaell, Montana
jL H 11llm-�
FUND DEPARTMENT FUNCTIONStreet Const. ACCOUNT
1000 General 421 Street Department 1 430240 & Maintenance 110 Salaries
BUDGEJ RANGE BUDGET BUDGET
POSITION TITLE 1 89-90 90-91 1 91-92 90-91 91-92
Superintendent .25 6,910
Working Foreman .50 11,640
Equipment Operators 2 43,386
Truck Drivers 3 62,334
I TOTAL I I 15.75 I I I 124,270
City of Kalispell, Montana
79
FUND 1000 DEPARTMENT 4 36 FUNCTION 4 6 0 4 3 0 ACCOUNT
General Parks $ Recreation Parks
BUDGET ACTUAL PROPOSED
1991 1991 1992
Personal Services 118,843 123,071 139,909
Maintenance & Operations
34,870
33,983
46,040
Capital Outlay
1
62,970
63,117
20,000
220,171 1 205,949
InIfilifilgile
The purpose of the Parks program is to promote, develop, operate,
maintain and preserve the natural beauty of the community's park
land. The goal of this activity is to provide for safe, well -
maintained and aesthetically functional parks, park facilities,
public grounds and walkways. While seeking to encourage and enhance
the practice of park and recreation administration, to promote
broader public understanding of the importance of parks and leisure
opportunities for the good of the public. To preserve leisure
opportunities and to protect park investments for the citizens and
visitors of Kalispell.
Objectives:
1. To provide for general maintenance and operational needs of 18
developed parks, including 9 tennis courts, 13 baseball fields,
9 soccer fields, 13 playground areas, an Olympic swimming pool,
nursery, bird aviary, outdoor ice skating facility, 2 formal
gardens and over 300 acres of turf grass.
2. Provide maintenance to numerous underground irrigation systems,
including winterizing and energizing the systems. Expand
systems at Northridge and Woodland Park.
City of Kalispell, Montana
80
3. To clean, repair and maintain the restroom comfort stations.
4. To maintain 300 plus acres of turf through top dressing, airification, mow-
ing, fertilization and weed control.
5. Maintain 1.5 miles of jogging trail and numerous foot trails and pathways.
6. To plant and maintain existing flower beds, formal garden and rose garden.
7. Remove litter and schedule routine trash collection of all park sites.
8. Maintain picnic shelters, benches, tables and structures in all park areas.
9. Record and administer a fee system for parks reservations and usage.
10. To order and install new playground equipment, maintain existing play-
ground equipment, maintain existing play structures with routine safety checks
and provide repair as needed.
11. Develop an orderly and complimentary sign program for all city parks.
12. Develop Lawrence Park through coordination of Friends of Lawrence Park,
grants and city resources, while preserving the integrity of the site.
13. Submit justification through documentation for a credible equipment replace-
ment policy.
14. Develop a systematic replacement policy for playground equipment.
15. Develop a donation gift catalog for park donations, review donation program
for capital expenditures.
Forestry & Nursery
It is the purpose of the Forestry & Nursery Division to protect, preserve
and enhance the urban tree program within the city. Inventory city -owned plant
materials and develop a replacement program from nursery and commercial stock.
To ensure safe, well maintained and aesthetically pleasing plant materials in
the urban setting.
nh iprt i ves :
1. Continue annual pruning and maintenance program, addressing 500 trees per
season.
2. Provide for emergency tree care following wind storms, removing hazard
situations.
()3. Record and document individual tree maintenance to update computer program
records.
4. Provide annual "replacement" and "vacant" plantings of 50 to 100 trees per
year.
City of Kalispell, Montana
a
5. Continue nursery inventory for boulevard, park and parking lot plantings.
6. Provide technical assistance to home owners concerning tree care, (liter-
ature and on -site inspections).
7. Continue the urban tree management system, administering in excess of
5,000 street trees with a value of 15 million dollars•
8. Provide specifications for tree planting and species for city recon-
struction projects.
9. Provide input with design for Highway #93 project for adjacent street
trees.
10. Respond to needs of Street Tree Committee, coordinating projects, distri-
buting information.
11. Coordinate Arbor Day celebration, tree planting, press releases, city
proclamations.
12. Apply for grant dollars to continue with urban forestry program with the
Montana State forestry Division.
13. Request replacement of major tree care equipment (stumper, chipper).
Personnel Service Requests:
In order to fulfill the above objectives as listed in the Program of Services,
1 additional person is requested: Clerk I. The department is currently functioning
without resident clerical help. We rely on other departments for typing, answer
phone, take messages, respond to walk-in customer's inquiries, etc. Phone calls
were logged in this past year, averaging 60 calls per day to the Parks office, with
significantly more calls during the spring and summer months. The department ex-
pects to record in excess of 500,000 organized visitor -use contacts this coming sea-
son. This will be nearly impossible with current staffing levels. The involvement
and participation of the Parks Department is continually expanding to all corners
of the community. Increasing walk-in traffic, inquiries, fielding comments and com-
plaints, processing numerous park visitation and reservation requests, along with
report and letter typing and computer operating.
Clerical Needs:
- Telephone reception to Parks Office, incoming two lines. (In excess of 60
calls/day have been documented.
- Filing and typing correspondence for parks, pool, forestry, recreation,
airport.
- Organizing invoices and vouchers for payment for various activities.
- Receive, record and file work orders.
- Order supplies and materials as directed by staff (pool, parks, forestry,
recreation).
City of Kalispell, Montana
82
- Airport billing of hangar leases, user fees, FBO's commercial fees and Gas
Tax revenues.
- Record park reservations and usage requests, distribute information (to ex-
ceed 150 requests for park reservations/year.
- Take pruning, planting and removal requests for Forestry Program. Distri-
bute and enter work orders into Tree Maintenance management system.
- Update Urban Forestry computor program by processing work order cards.
- Recreation reception - complete program registration and inquiries. Mail
out brochure requests.
- Assist Public Works in reception responsibilities (in Susan's absence,
vacation and sick leave). Currently one secretary for the Parks/Public Works
building.
- Assist numerous walk-in customers.
Additional personnel are requested to fulfill personnel service obligations.
The birth of the Forestry Division has collectively added to the Parks Office re-
sponsibilities. Recently the tree inventory was completed, indicating a need for
forestry responsibility. We have systematically begun a tree maintenance management
program, addressing 8,000 locations, 5,000 trees worth in excess of 15 million dol-
lars. Work orders, pruning requests, information distribution, computor entry, typ-
ing and filing routine forestry correspondence have all added to the following re-
quest for a clerical assistant. Originally, this position was meant for inventory
data collection and entry and has been funded accordingly. To continue with the
Urban Forestry Program, it is essential to request this additional support staff.
The following is a list of unfunded programs, projects and equipment:
(A) Woodland Park Aviary
(B) Woodland Park irrigation and landscaping
(C) Woodland Park parking (2 lots) - storage shed removal -
pavilon location
(D) Sweeper Thatcher
(E) Tree Stumper and chipper replacement
(F) Replace Ford Currier (vehicle)
(G) Replace boom truck
(H) Tennis court renovation (city-wide)
These pieces of equipment have served their purpose. I would feel comfortable
to say their replacement would be in service 10 plus years. The following items
are necessary to provide an acceptable level of service and accomplish our stated
goals and objectives for the coming year:
ITEM Year, Make Replacement Cost
Chipper 1964 Fitchburg
Stumper 1965 Vemer
Boom Truck 1976 Chevy
$17,500 "Unfunded"
$14,500 "Unfunded"
$35,000 "Unfunded"
City of Kalispell, Montana
83
I * A j 4 N 1] 1
FUND 1000 DEPARTMENT 436 FUNCTION4 6 0 4 3 0
General Parks & Recreation Parks
ACC.T ACCOUNT BUDGET ACTUAL PROPOSED
N0. 1991 1991 1992
100
110
121
515
514
153
155
210
224
229
241
312
320
333
335
337
341
342
344
345
354
356
362
364
366
369
373
380
393
395
420
430
440
452
Personal Services:
Salaries & Wages
Overtime
FICA/MEDT
Unemployment Comp.
W.C.
Health Ins.
PERD
ITotal Personal Sery
Maintenance & Oper:
Office Supplies
Janitorial Supplies
Other Supplies
Consumable Tools
Postage
Printing
Subscriptions
Membership & Dues
Advertising
Electricity
Water
Natural Gas
Telephone
Contract Services
Consultants
Equipment Maint
Landscape & Trees
Building Maint
Radio Maintenance
School & Travel
Training Material
Forestry Grant
Equipment Rental
Metal Products
Wood Products
Plastic Products
Gravel
Total M & 0
116,343
2,500
118,843
750
500
6,500
1,250
175
100
305
90
700
2,600
1,300
400
250
2,000
5,900
1,000
3,037
825
182
13
4,000
600
800
1,000
593
34,870
120,247
2,824
123,071
862
485
6,480
1,419
251
540
258
135
830
2,268
1,183
518
10
952
6,150
866
3,038
937
115
3,162
299
781
1,380
1,064
33,983
127,290
2,500
9,674
445
(8,273)
(23,015)
(8,019)
139,909
750
500
6,000
1,000
150
100
200
90
700
2,600
1,300
500
250
10,000
2,000
5,000
1,000
350
700
150
6,050
3,500
600
800
1,000
750
46,040
City of Kalispell, Montana
BA
f*AA 7d;IlYiII;I*1l��i1P
FUND 1000
General JParks
DEPARTMENT 4 3 6
& Recreation
FUNCTION 460430
Parks
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
Capital Outlay:
911
Lawrence Pk - Trans
25,000
25,000
920
Buildings
5,468
921
Lions Park &
N.R. Irrigation
6,000
936
Parks
940
Machinery & Equip
22,100
22,779
944
Vehicles
9,870
9,870
20,000
950
Constr in Progress
922
Thompson Tennis Cts
Total Cap Outlay
62,970
63,117
20,000
TOTAL
216,683
220,171
205,949
City of Kalispell, Montana
P
85
PROGRAM OF SERVICES
1*A"U4N1Jkt1 H; _41114
IFUND I DEPARTMENT
ACC. I ACCOUNT
NO.
FUNCTION
ACTUAL
89-90
CONTINUED
Parks
ACTUAL
90-91
460430
PROPOSED
91-92
NOTE: This year we hav combined Parks B dget with the Forestry and
Nursery Budget in an at empt to organize nd simplify the department
structure.
Personnel Services cate ory, increases re�lect a combined Parks and
Forestry and Nursery sa aries.
Maintenance & Operations, line item 229 ( ther Supplies), $6,000.00
is essen is F to daily Pirk and Forestry o erations. All turf care
products are purchased from this line ite , (grass seed, fertilizer,
pesticides, herbicides, insecticides), picnic tables, benches, fire
grills, playground supplies, bird aviary ppplies, bird fee' , baseball
safety fence, backstops dugouts, garden nd fire hoses, toilet paper,
garbage bags and paper towels, to list a ew major areas of expense in
#229, Other Supplies.
Line item 364, landsca
soil for landscaping.
line items.
Line item 395, (Equipme
rental for F&N Program.
and trees, tree l4urchases, flowersshrubs and
ombination of Par s and Forestry an, Nursery
Rental), $3,500,
Line item 440, (Plastic Products), $1,000,
materials, pipe, sprink ers, valves, etc.
00 reflects 60' bdom truck
00, irrigation suIplies and
City of Kalispell, Montana
86
PERSOINNEL 5AHAHNOUNUELE
FUND DEPARTMENT FUNCTION ACCOUNT
1000 General 436 Parks & Recreation 460430 Parks
BUDGET
RANGE
BUDGET
BUDGET
89-90
90-91
91-92
POSITION TITLE (Base)
90-91
91-92
Director
Working Foreman
Maintenance & Repair
*Seasonal Laborer
.49
.61
.66
1.69
.50
1
3
(8)
$15,119.00
13,297.00
16,451.00
$13,728.00
23,586.00
63,522.00
19,954.00
Clerk I
.50*
6,500.00
5
TOTAL
4.76
$85,112.00 ql27,290.00
* New position
City of Kalispell, Montana
(no page 87)
1OW494,
, APIUMMVIOVA
FUND 1000
General
DEPARTMENT 4 3 6
Parks & Recreation
1 FUNCTION 460431
Recreation
ACCOUNT
BUDGET
ACTUAL
PROPOSED
1991
1991
1992
Personal Services
8,118
3,815
37,368
Maintenance & Operations
9,703
11,489
5,800
Capital Outlay
0
0
0
17,821 15,304 43,168
uommentariff
RECREATION
It is the goal of the Recreation Division, to the best of their
ability, to provide affordable and varied recreational opportunities
for all age groups in the community. This is to include passive,
active, cultural, organized and structured activities.
Objectives:
1. Reorganize staff to accomodate program demands; hire full-time
recreational coordinator to develop, introduce and facilitate a
community based recreation program, hire clerical staff to
support the recreational criteria for successful and popular
programs.
2. Continue to facilitate a recreational fee policy to recoup the
major costs of administering a year -around recreational program.
3. Provide for consistent recreational opportunities for all
seasons involving a diversity of age groups.
4. Provide for a comprehensive coaches training through workshops
City of Kal is�ell, Montana
8
for all sports; sanctioned by the National Youth Sports Coaches Associa-
tion. Safety and leadership in youth sports. (Certify 100 coaches this
coming year).
5. Introduction of recommended new classes and activities for the coming
year. (See list below)
6. Introduction of requested special activities and various events spon-
sored for benefit of the community.
7. Work in cooperation with Flathead County Parks, Community Associations
and Special Interest Groups to coordinate recreational activities.
8. Work with community service organizations to actively sponsor related
recreational activities.
9. Meet with representatives of the business community to solicit finan-
cial support for organized events and activities.
At the present, we are offering a limited year-arpund program with the
major emphasis on summer activities for the youth. However, requests and in-
quiries are dictating that we expand the program to meet a diverse community
need, including recreation for the handicapped, senior citizen opportunities,
adult leagues, cultural events, educational programs, parent/child activities,
to list a few.
Camp Discovery
Leap & Learn Camp
Tennis
City Tennis Tourney
Men's Basketball
City Basketball Tourney
Bike Rodeo
Kite Making
FLy Fishing
Crafts Week
Batik
Xmas Week
Volley Ball
Hershey Track Meet
Kid night Out
Ice Skating (all ages)
Swim Lessons (all ages)
Beginner, Intermediate, Advanced
Swim Classes (all ages)
Aqua size
Adult Workout
Lap swim
Aqua infant
Aqua tot
Diving
Snorkeling
Explorer Day Hikes
Cheerleading Class
Women's Basketball
Roller Blading
Mario Course
After School Rec.
Kids Spring Break
Music in the Park
Handicap Tennis
Seniors Walk a Mile
Seniors Lunch in the Park
T-Ball
Open Gym
Bike Repair
City of Kalispell, Montana
90
Only three years ago the City offered just two (2) recreational Qroorams,
(tennis and swim lessons). Currently, we offer 24, with an additional pro-
posed for the coming year. Our recreational programs must be self supporting to
qualify for scheduling and participation. Each class has a minimum number of en-
rollment before the go ahead is given. Last year it was estimated that our recrea-
tional opportunities provided for 275,000 visitor use hours. This year we antici-
pate in excess of 500,000 visitor use hours being experienced through our expanded
recreational opportunities program and available facilities.
This year we have been certified by the National Youth Sports Coaches Assoc-
iation to conduct coaches clinics for youth oriented activities. We plan on of-
fering these clinics in the winter months to prepare coaches for upcoming seasons.
Basketball, baseball, soccer, wrestling, football and softball are a few youth
sport programs we plan to include. This will take in excess of 2,500 youth in
the community. Program liability is recognized as a high priority within our de-
partment. Certifying coaches through NYSCA is no guarantee against liability
claims; however, it is to be considered a major preventive measure in protecting
the participant.
Personnel Services Requests:
With the continual growth of our program and services, the need has risen
for a professional full-time Recreational Coordinator. Currently, our recreation
person is receiving temporary status, (.50FTE), no benefits at a rate of $5.00
per hour. I am requesting full-time status with benefits at a professsional rate
of $6.91 per hour. The recreation coordinator would report directly to the Dir-
ector and supervise the coordination of the recreation programs. They would be in
charge of numerous volunteers, program staff counselors, instructors and aides.
Raise funds from program sponsors for advertising, printing and programs. Set up
brochures, schedules, registration, PSA's, and program curriculums for the year -
around recreation program. A tremendous amount of time is spent in developing,
programming, marketing and facilitating programs throughout the year. This is not
just a seasonal expense but rather, a commitment to coordination of a consistent
year -around recreation opportunity for the community. The Coordinator will be re-
sponsible for the actions of 30 plus seasonal employees throughout the year.
A request is submitted for clerical office staff. Handling correspondence,
sureys, registration, inquiries, filing and responding to the more than 60 calls
per day that are received by the Parks Office during the busy months. The phone
inquiries have more than tripled with the expansion of the recreation programs.
They have been logged in at nearly 100 calls on certain days, averaging 60 to 70
for the recreation season. Program registration requests, park reservations, in-
quiries (walk in, phone and mail in), filing, typing reports, letters and other
correspondence will head up the list of duties of additional clerical help.
Maintenance and Operations Requests:
Minimal costs to operations are anticipated fue to the programs are struc-
tured to be self-sufficient. Budgeted items will be reimbursed through collection
City of Kalispell, Montana
91,
of revenue from program participation costs. This year we have budgeted $5,800.00
for operations, a reduction over the year past.
Capital Expenditures:
At this time we do not expect any capital expenditures within the recreation
program.
City of Kalispell, Montana
92
EXPENDITURE DETAIL
FUND l o o o DEPARTMENT 436 FUNCTION 460431
General Parks $ Recreation Recreation
ACC. ACCOUNT BUDGET ACTUAL
NO. 1991 1 1991
110
121
515
514
153
155
210
229
312
320
333
335
337
345
354
373
934
Personal Services:
Salaries & Wages
Overtime
FICA/MEDT
Unemployment Comp.
W.C.
Health Ins.
PERD
Total Personal Sery
Maintenance & Oper:
Office Supplies
Other Supplies
Postage
Printing
Subscriptions
Membership & Dues
Advertising
Telephone
Contract Services
School & Travel
Total M & O
Capital Outlay
TOTAL
8,118
100
1,872
565
790
6,376
9,703
0
17,821
3,815
3,815
60
2,760
563
772
7,334
11,489
0
15,304
PROPOSED
1992
34,601
2,646
121
(2,249)
(9,206)
(2,180)
37,368
200
1,000
400
750
50
50
400
100
2,500
350
5,800
0
43,168
City of Kalispell, Montana
FUND
DEPARTMENT
�436
FUNCTION 460431
ACCOUNT
General 1000
Parks & Recreation
Recreation
BUDGET
RANGE
BUDGET
BUDGET
89-90
90-91
91-92
POSITION TITLE
90-91
91-92
Director
.01
.50
$2,764.00
$13,728
*Recreation Coordinator
.50
.05
1
5,354.00
14,373
*Clerk I
-0-
-0-
.50
6,500
TOTAL
.50
2
$34,601
* New positions
City of Kalispell, Montana
94
FUND 10 0 0_ DEPARTMENT 4 3 7 FUNCTION 460445
General Parks $ Recreation Pool
BUDGET ACTUAL
1991 1991
Personal Services 45,500 51,743
ACCOUNT
PROPOSED
1992
57,303
Maintenance & Operations
18,000
17,550
17,500
Capital Outlay
1,800
1,200
2,000
1
BRUCKHAUSER'POOL
70,493 1 76,803
It is the purpose of this aquatic facility to provide for quality
instruction and guidance in water safety, swimming lessons and safe
recreational aquatic opportunities for youth and adults of the
community. In doing so, by generating revenue to defray the
operational costs of maintaining and staffing this aquatic facility
in an efficient, prudent manner.
Objectives:
1. To provide the safest, cleanest, functional aquatic facility
for the benefit of all patrons.
2. To provide swimming lessons for various skill levels to the
general public.
3. To provide instructional classes in lifesaving, water safety and
related aquatic activities (diving, lap swim, water aerobics,
etc.)
4. To generate revenue to defray operational costs of maintaining
and staffing this facility.
5. To conduct and co-sponsor special pool promotions and events to
include water carnival, family swim specials and team night.
City of KaliTell, Montana
6. Promote fee schedule study and initiate a cost analysis and com-
parison to recommend to Council changes in fee policies. (Submit
with end of season report.)
7. Provide facility and times for the "KATS" Swim Team to practice
and compete during the swim season.
8. Design and distribute a pool informational brochure describing
lessons, fees, times and activities programmed for the swim season,
distributed in advance of opening.
9. Balance usage to the wading pool to prevent over -use and an un-
healthy environment.
10. Provide concession facility for serving patrons of the pool and
Woodland Park.
11. Develop a sign program to properly describe rules, regulations and
instructions for patrons, consistent with federal and state guide-
lines, while being aesthetically pleasing.
Bruckhauser Pool will be open to General Recreational swimming beginning
the 10th of June. We anticipate educating over 1,500 users with our quality swim
instruction program. It is estimated the pool will cater in excess of 55,000 vis-
itor use days this summer season.Use on warm days has reached maximum carrying
capacity and forced staff to restrict entry. With these anticipated use figures,
projections of personnel services rose considerably from last year to this one.
(The previous two (2) years salaries were underestimated.)
While personnel service needs are increasing, the operations and mainten-
ance programs are being refined to efficiently reduce operational costs. The pool
blanket purchased last year has cut the natural gas budget 50%.
This year's wading pool admission will be restricted to full pay patrons.
We were forced to initiate this policy because of excessive use. The carrying
capacity was so high, an unhealthy condition was existing in the wading pool
water. Patrons were abusing the entrance into the main pool by paying 25¢ to en-
ter the wading pool area. Chemicals were constantly out of balance and the pool
was requiring routine draining and filling to stabilize conditions suitable for a
safe and healthy swim environment.
This past fall, locker rooms and office areas were freshly painted. The
floors were painted with a non -slip substance to prevent accidents in and around
wet areas.
My request includes $2,000.00 Capital Outlay this year for needed chlorin-
ator replacement and an additional lifeguard chair.
The past revenue projections have all been exceeded, this year we look for-
ward to a comparable program. Patrons drive from Bigfork, Polson, Whitefish and
Marion to take advantage of our superior swim lesson program. The word is getting
out and we are anticipating a record number of visitations.
Long term, we need to examine the need for additional parking and a drop-
off area for patrons. The area directly in front of the aviary would be a con-
sideration for an additional 35 angle parking slots. Recommendations will be sub -
City of Kalispell, Montana
95
mitted after further study of numerous options, with funding requests to follow
next year's budget session.
We have introduced a progressive innovative style of pool management, focus-
ing on customer "safety", "satisfaction", "security" and "courtesy". The use of
diversity and quality program selection have all been contributing attributes to
the return customer and a successful aquatics program. The service requests are
drastically needed to keep up with the growing demand. One unique point is that
additional revenue will compensate the additional staffing, likewise, a shortfall
in revenue will reflect a savings in personnel services.
City of Kalispell, Montana
97
14AA j 41k 11] k 01 at] 41114 ill I I
FUND 10 0 0
General
DEPARTMENT 4 3 7
Parks & Recreation
FUNCTION 4 6 0 4 4 5
Pool
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
Personal Services:
110
Salaries & Wages
45,500
51,743
53,045
121
Overtime
FICA/MEDT
4,058
515
Unemployment Comp.
200
514
W.C.
(1,723)
153
Health Ins.
155
PERD
Total Personal Sery
45,500
51,743
57,303
Maintenance & Oper:
210
Office Supplies
150
92
150
221
Safety Supplies
150
222
Lab Supplies
200
18
100
224
Janitorial Supplies
500
442
500
226
Chlorine Chemical
2,200
2,446
2,500
229
Other Supplies
1,500
1,344
1,000
241
Consumable Tools
318
121
150
242
Signs
150
100
320
Printing
500
450
500
337
Advertising
1,210
1,110
1,500
341
Electricity
2,300
2,283
2,300
342
Water
344
Natural Gas
5,922
6,272
5,500
345
Telephone
200
235
200
349
Lab Services
362
Equipment Maint
1,500
1,327
1,500
366
Building Maint
600
462
600
373
School & Travel
650
790
650
380
Training Materials
100
158
100
Total M & 0
18,000
17,550
17,500
Capital Outlay:
936
Chlorinators
1,800
1,200
2,000
TOTAL
65,300
70,493
76,803
City of Kalispell, Montana
P E R ZAS 0 Krim N E L Si (ft; I IN Oro. NO sun L E
FUND DEPARTMENT FUNCTION ACCOUNT
1000 General 437 Parks & Recreation 460445 Pool 110 Salaries
BUDGET I RANGE BUDGET I BUDGET
POSITION TITLE 89-
ALL SEASONAL:
Manager $1,250.00/Mo.
Shift Manager 5.00/Hr.
Desk Personnel 4.25/Hr.
Guards/Instruc-
tors 4.50-5.00/Hr.
TOTAL
1
1
$6,552.00
$6,552.00
2
3
4,992.00
3,744.00
4
5
4,264.00
6,737.00
28
30
15,691.00
36,012.00
14,002.00
35
39
$4b,70.00
$53,045.00
City of Kalispell, Montana
99
PROGRAM OF SERVICES
E X P E ENE D I T NUN R E Si NUE Mmm Mmm A OR 1 YA r
FUND i o o o
DEPARTMENT 4 3 6
FUNCTION 460447
ACCOUNT
General
Parks & Recreation
Tennis /Skating
BUDGET
ACTUAL
PROPOSED
1991
1991
1992
Personal Services
0
561
5,360
Maintenance & Operations
4,550
3,331
800
Capital Outlay
0
0
0
4,550
3,892
6,160
WM-iWM
It is the purpose of the Tennis Recreational program to teach
beginning, intermediate and advanced tennis to ages 5 through adult,
utilizing the United States Tennis Association format for
instruction. Providing a safe, enjoyable recreational opportunity
to all participants.
Objectives:
1. Provide for advertisement and registration brochure toinform
the public of tennis classes available.
2. Design class schedules with appropriate times and places for
convenience of the public.
3. Hire courteous qualified instructors to respond willingly to the
public needs.
4. Insure safety and supervision to the participants not to exceed
8 to 1 ratios, participants to instructors.
City of Kalispell, Montana
100
5. Develop class minimums for a self-supporting program.
6. Program handicap tennis lessons for the disabled.
Personnel Service Requests:
All instructors will be employed through the city with instructors being paid
$5.00/hour and the head instructor $6.00/hour. The program will be self-supporting
with only those instructors meeting minimum class standards will be utilized.
The Recreational Coordinator will again supervise the program and instructors.
Handling class schedules, advertising, marketing, regisration, refunds and inquiries.
Revenue is estimated near $5,000.00, with over 200 participants expected. Tennis pro-
grams have been very popular as a summer activity.
Maintenance & Operations:
We will need to replenish our instructional equipment for the coming year. How-
ever, these costs will be built into the registration fee to insure self-supporting
program status.
Advertising brochures will be printed this year to outline tennis and other
program opportunities.
Capital Expenditures Request:
At this time there is no request for capital expenditures for the tennis
program.
City of Kalispell, Montana
101
• 11kt1 H; 41141
FUND 1000
General
DEPARTMENT 4 36
arks & Recreation
FUNCTION 460447
Tennis/Skating
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
Personal Services:
110
Salaries & Wages
561
4,576
121
Overtime
FICA/MEDT
350
515
Unemployment Comp.
160
514
W.C.
274
153
Health Ins.
155
PERD
Total Personal Sery
0
561
5,360
Maintenance & Oper:
229
Other Supplies
345
585
400
320
Printing
100
100
100
337
Advertising
300
217
300
354
Contracted Services
3,805
2,429
Total M & 0
4,550
3,331
800
Capital Outlay
0
0
0
TOTAL
4,550
3,892
6,160
City of Kalispell, Montana
102
PERSONNEL SCHEDULE
FUND DEPARTMENT FUNCTION ACCOUNT
1000 General 436 Parks & Recreation 460447 Tennis
POSITION TITLE
BUDGET
RANGE
BUDGET
90-91
BUDGET
91-92
Head Instructor $6.00/hr.
-0-
-0-
.20
-0-
$2,496.00
Instructor 5.00/hr.
-0-
-0-
.10
-0-
1,040.00
Instructor 5.00/hr.
-0-
-0-
.10
-0-
1,040.00
TOTAL
.40
$4,576.00
City of Kalispell, Montana
,�1
PROGRAM OF SERVICES
E x%& P E KNE 0 1 T HUE R E Si U mfflm M A "Ha Y
FUND 1000
General
DEPARTMENT 436
Parks & Recreation
FUNCTION 4 6 0 4 31
Basketball
ACCOUNT
BUDGET
ACTUAL
PROPOSED
1991
1991
1992
Personal Services
0
0
0
Maintenance & Operations
0
3,690
4,500
Capital Outlay
0
0
0
0
3,690
4,500
E=
BASKETBALL
It is the function of the recreation department to sponsor adult as
well as youth recreation opportunities. The basketball league
provides for organized, sanctioned league play to all ages over 18.
Once a week on Wednesday nights, four gyms are reserved for adult
basketball play. Twelve (12) to fourteen (14) teams participate in
the recreational league, involving 140 players.
Objectives:
1.
2.
3.
4.
5.
6.
7.
Provide for safe, organized basketball league play.
Report scores and statistics to local sports writers.
Tally team standings.
Provide M.O.A. officials and score keepers.
Supervise use of 4 School District gyms.
Schedule league and city tournament.
Collect fees for league play, tournament play
fouls.
City of Kalispell, Montana
104
8. Expand league to include 6 foot and under and a 3 On 3 league.
Personnel Services Request:
The Recreation Coordinator will be responsible to organize and supervise
the basketball league. From November through March, the league plays every Wed-
nesday night, 7:30 to 10:30. Recording league standings, team statistics,
player rosters, league schedules and league tourney are all major functions of
the Recreation Coordinator. Responsible to purchase team trophies, shirts, balls,
score books and score boards, along with reserving gym space and time, are also
duties to be performed. In the past, a portion of the Recreation Coordinator's
salary was reimbursed from leftover leaguee fees and fines.
Maintenance and Operations Request:
All items listed under the maintenance and operations category will be
paid for from league fees.
Capital Expenditure Request:
At this time there is no capital expenditure request for the recreational
basketball league.
City of Kalispell, Montana
105
OT
► 1 i �4%
FUND 1000
General
DEPARTMENT 436
arks $ Recreation
FUNCTION 460431
Basketball
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
Maintenance & Oper:
229
Other Supplies
250
320
Printing
50
337
Advertising
354
Contracted Services
3,690
4,200
Total M & 0
0
3,690
4,500
Capital Outlay
0
0
0
TOTAL
0
3,690
4,500
City of Kalispell, Montana
106
s; 1
FUND 1000 DEPARTMENT 4 36 FUNCTION 4 6 0 4 #8 ACCOUNT
General Parks & Recreation Day Camp
BUDGET ACTUAL PROPOSED
1991 1991 1992
Personal Services 0 0 12,016
Maintenance & Operations 0 0 2,880
Capital Outlay 0 0 0
0 1 14,896
DAY CAMP
The Day Camps have become a trade mark of the Kalispell Parks and
Recreation Department. The purpose of the Youth Programs are to
involve youth, parents and the community in providing an educational
and recreational program that will serve as a vehicle by which the
youth may become an integral part of the community. The program is
designed to offer the young people an alternative to delinquency
incidents.
Objectives:
1. Organize 8 weeks of Camp Discovery and Leap and Learn Camp for
the summer recreation programs.
2. Develop advertising, brochures and public service announcements
to sufficiently market the program to all community residents.
3. Create camp agendas that are safe, interesting, educational and
fun for participants.
4. Solicit volunteers, counselors in training and counselors to
act as camp staff personnel.
City of Kalispell, Montana
5. Develop revenue goals and minimum numbers of participation to
operate camps on a self-supporting basis.
6. Develop registration form and streamline process to efficiently
serve the public.
7. Develop refund policy for the camp.
8. Provide for foul weather alternatives.
Personnel Service Requests:
Camp employees will be paid an hourly salary which is built into the regis-
tration fee (for a self-supporting program). The camp director will be paid on a
monthly basis due to the participation numbers being unpredictable and can only
be estimated. The more enrollees -the more preparation and involvement hours for
the director.
Maintenance and Operations Requests:
These figures are based on an average enrollment of 55 participants per week
at each camp. These figures reflect an educated anticipated,estimate of partici-
pation. The camps are set up to be self-supporting, with minimum number of 35
enrollees for the camp to operate, any less and that session will be cancelled.
Anticipated revenue will account for $15,400 to cover the $14,896 budget proposal.
The recreation department will be providing 20,000 participant hours of struc-
tured recreation activity.
Capital Expenditures Requests:
At this time no requests for capital expenditures will be submitted.
City of Kalispell, Montana
I (1 4
PROGRAM OF SERVICES
E X OP E KNE D I T NUB R E NO new TA I IN
FUND 1000
DEPARTMENT 4 3 6
FUNCTION 460408
General
Parks $ Recreation
Day Camp
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
Personal Services:
110
Salaries & Wages
10,258
121
Overtime
FICA/MEDT
784
515
Unemployment Comp.
359
514
W.C.
615
153
Health Ins.
155
PERD
Total Personal Sery
0
0
12,016
Maintenance & Oper:
229
Other Supplies
(Arts/Crafts/Equip)
960
320
Printing
300
337
Advertising
500
354
Contracted Services
(Transportation)
1,120
Total M & 0
0
0
2,880
Capital Outlay
0
0
0
TOTAL
0
0
14,896
City of Kalispell, Montana
109
FUND
General 1000
DEPARTMENT
436 Parks & Recreation
FUNCTION
Dav Cam
ACCOUNT
POSITION TITLE
BUDGET
RANGE
BUDGET
90-9
BUDGET
89-90
90-91
91-92
Camp Director
Counselors
1 C.I.T. (2)
TOTAL
-0-
-0-
-0-
-0-
* -0-
* -0-
(1)
(4)
(2)
-0-
-0-
-0-
-0-
$3,600
5,722
936
$10,258
NOTE: These position (Coun elors, C I.T. s) were paid a
* contracted ser ices i '89 and '90.'
City of Kalispell, Montana
iio
PROGRAM OF SERVICES
Ex"ar"ENDITURE SUMMARY
FUND l o o o
DEPARTMENT 400
FUNCTION
ACCOUNT
General
General Government
BUDGET
ACTUAL
PROPOSED
1991
1991
1992
Salary (COLA & P.C. Adj.)
63,235
Personal Services
92,379
92,120
110,224
Maintenance & Operations
16,036
16,035
5,587
Capital Outlay
7,833
7,698
6,500
116,248
115,853
185,546
Commentarso
The purpose of the general government budget is to provide funding
for expenses of a general nature having application to
all functions
of general government. The budget includes funding for
maintenance
and operational items such as telephone charges, processing
funds,
the city's share of the city -county planning organization
expense,
Hockaday support, and costs associated with the city's
share of
special assessments.
(it of Vnl;c oll Montana
EXPENDITURE DETAIL
FUND 1000 DEPARTMENT 400 1 FUNCTION
General Central Government
ACC. ACCOUNT BUDGET ACTUAL PROPOSED
NO. 1991 1991 1992
1053C
331
1056C
21C
32C
1058C
82E
1058°
22c
354
41060(
41083C
33E
41084(
41090(
32e
331
35E
951
41103(
3 9 j
41130(
34!
39,
94(
46045:
34:
341
36:
36(
49051(
61(
62(
49052(
61(
62(
(COLA & P.C. Adj.)
Audit
Pub & Filing Fees
Purchasing
Office Supplies
Printing
Data Proc Trans
Copier, Fax, Etc.
Other Supplies
Contract Services
Elections
Contract Services
Personnel Mgt.
Contract Services
Labor Relations
Contract Services
Records Admin.
Books
Pub & Filing Fees
Title Fees
Capital Improv.
City-Cnty Planning
Contract Payments
Central Commun.
Telephone
Contract Payments
Machinery & Equip
Hockaday
Electric
Natural Gas
Equipment Maint
Building Maint
Debt - Telephone
Principal
Interest
Debt - Copier
Principal
Interest
100
3,000
12,265
1,500
2,600
1,488
7,048
1,308
250
600
100
1,500
26,810
20,000
1,932
6,333
1,000
1,000
500
2,000
10,319
971
4,675
71
8
3,798
12,264
1,958
2,520
1,488
7,049
1,308
176
1,365
26,810
19,291
1,933
6,333
1,036
732
287
2,584
10,318
970
4,676
71
63,235
100
3,000
2,500
18,248
2,000
15,000
250
3,900
100
1,500
rt. 011
20,000
1,932
5,000
1,000
1,000
500
2,000
5,187
400
City of Kalispell, Montana
112
EXPENDITURE DETAIL
FUND l o o o
DEPARTMENT 4 0 o
FUNCTION
General
General Government
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
510100
Special Assessments
544
SID's
2,695
2,695
2,505
545
County Garbage
183
183
183
490500
Misc. Interest Exp.
620
Interest
TOTAL
116,248
115,853
185,546
City of Kalispell, Montana
113
CASH CARRY OVER
Annual user fee
Monthly commercial
Tie down fees
Hanger leases
Fuel tax
Total Available
Airport
Cash Carry over
2170
AIRPORT
REVENUE PROJECTION
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
$665
$665
$88
$725
$780
$900
$1,500
$1,750
$1,200
$1,600
$1,576
$1,600
$1,258
$677
$1,258
$2,462
$2,840
$3,087
$8,210
$8,288
$8,133
EXPENDITURE PROJECTION
$8,860
$8,200
$8,000
($650)
$88
$133
City of Kalispell, Montana
unNOITURE SUMMARY
FUND 2170 DEPARTMENT FUNCTION 4 3 0 310 ACCOUNT
Airport
BUDGET ACTUAL PROPOSED
1991 1991 1992
Personal Services
2,130
1,468
0
Maintenance & Operations
6,730
6,732
1
8,000
Capital Outlay
0
0
0
The Parks Department has the prime objective of administering,
maintaining and operating the Kalispell City Airport. Airport
functions deal with maintaining high levels of operation due to
facility safety requirements and maintenance and administering
policy revenue levels contributing to subsidizing general
operations.
Objectives:
1. Provide for safe existing operations of airport functions and
facilities.
2. Develop a definitive policy for revenue assessment and
collection to be recommended to Council.
3. Review neighborhood plan and incorporate into overall management
and planning functions.
4. Bring up to standards all items listed in 50/10 safety
inspections.
5. Appropriate plan to fence airport and control access.
6. Participate in "1991" Family Fly In, along with any additional
activities scheduled for 1991-92.
City of Kalispell, Montana
115
EXPENDITURE DETAIL
FUND 2170 DEPARTMENT 000 FUNCTION 430310
Airport
ACC. ACCOUNT BUDGET ACTUAL PROPOSED
NO. 1991 1991 1992
1110
210
229
231
241
312
320
333
335
341
354
360
362
367
370
373
452
510
620
822
828
Personal Services:
Salaries
Total Personal Sery
Maintenance & Oper:
Office Supplies
Other Supplies
Gas & Oil
Consumable Tools
Postage
Printing
Subscriptions
Membership & Dues
Electricity
Contract Services
Repair & Maint Sery
Equipment Maint
Maint by St. Dept.
Maint by Parks Dept.
School & Travel
Gravel
Prop. & Liab. Ins.
Interest
Admin. Transfer
Data Processing
Total M & 0
TOTAL
2,130
2,130
85
49
50
500
47
215
489
1,600
100
2,300
650
345
300
6,730
8,860
1,468
1,468
44
135
334
47
219
531
2,284
2,501
345
292
6,732
8,200
0
0
150
100
150
500
800
1,000
1,622
2,450
528
300
City of Kalispell, Montana
116
7. Coordinate with Kalispell Pilots Association on fundraisers to support air-
port budget.
Personnel Service Reouest:
Currently all billing for F.B.O.'s, commercial fees, hangarleases, tiedowns and
Gas Tax are handled through the Parks Office. Collection is received and recepited
in the Parks Office. Tracking down delinquent payments and recording current pay-
ments is very time consuming. This is essentially why I have requested for additional
clerical help to complete this function. Among other duties would be to file and
type all airport correspondence, distribute information on hangar leases and airport
functions and fees.
Maintenance & Operations:
Maintenance and operations for Kalispell CIty Airport will remain at the cur-
rent level of service for the budget year "91-92".
Capital Expenditures:
There will be no capital expenditures expected in the coming year for the
Kalispell City Airport Budget.
City of Kalispell, Montana
117
CASH: Unrestricted
Commercial Rehab
Residential Rehab
Asbestos Abatement
Due from County
Real Estate Tax
Personal Property Tax
Penalty and Interest
State Pers. Prop. Reim.
Second Ave W Loan
OPI reimbursement
Investment Earning
Total Available
2180
TAX INCREMENT FUND
------------------
REVENUE PROJECTION
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
$819,591
$819,591
$1,269,502
$100,000
$100,000
$55,324
$101,500
$101,500
$3,604
$228,000
$228,000
$228,000
$234,613
$932,467
$1,083,258
$1,200,000
$94,282
$93,144
$95,000
$6,000
$7,990
$8,000
$150,000
$134,701
$134,700
$6,360
$6,672
$7,300
$0
$49,888
$49,888
$60,000
$82,101
$77,000
$2,498,200 $2,706,845 $3,362,931
EXPENDITURE PROJECTION
TIF programs $1,998,200 $915,802 $2,931,692
Cash Carry over $500,000 $1,791,043 $431,239
City of Kalispell, Montana
118
FUND 2180 DEPARTMENT Planning FUNCTION T. I. F. ACCOUNT
Economic $ Comm Dev
BUDGET ACTUAL PROPOSED
1991 1991 1992
Classification:
Improvements to Buildings
86,692
66,487
38,892
Administration
66,500
66,500
131,086
Hockaday Art Center
11,801
5,752
10,750
Redevelopment Projects
491,553
74,708
1,567,500
Rehabilitation
201,500
146,544
212,500
Debt Service
305,895
255,645
305,750
FVCC Asbestos Removal
228,000
228,000
FVCC Property Mgmt Costs
1,500
7,932
3,500
Public Works Projects
517,353
237,831
399,739
Parks Maintenance
87,406
54,403
33,975
1,998,200 1 915,802 1 2,931,692
This budget represents the City`s downtown redevelopment program and
includes a variety of activities proposed for Fiscal 1992. Not
included in this budget are those activities that require the sale
of urban renewal bonds to fully fund. These activities include
projects like the High School parking lot, Equity Supply project,
any development costs associated with the former FVCC properties and
any expansion to the Kalispell Mall.
The budget for 1992 anticipates a total available revenue of
$3,074,365, which includes a $1,552,000 in cash carry-over, plus
$1,522,000 in new revenue to be generated during the year. A full
slate of activities is being recommended for Council consideration.
They include:
1. City Hall space needs study - $25,000. This activity will
provide funding for the purpose of determining the present
office space requirements of the City and how the needs can be
met, including the identification of alternatives.
2. Library - $13,892 This budget item will provide the Library
with funds to complete the electrical and telecommunication work
underway as part of their remodeling project.
111IJ g► 0, f i i
119
3) Administrative - $131,086
This item provides $2,500 as T.I.F.'s share of the audit cost and $128,586, which
represents this budget's share of the general administrative cost, as determined
by a formula developed by the Finance Department. The purpose of the Administra-
tive Transfer is to recognize the expenses related to general support of the Tax
Increment budget provided to it by the General Fund. One major change this year
that should be pointed out is that the T.I.F. budget will no longer directly be
charged salaries for in -kind city staff support. This practice cost the T.I.F.
fund last year $130,427. Total support of the General Fund last year, including
labor cost was $194,427. Our charge for General Fund support will be $65,000
less than last year.
4) Hockaday Art Center - $10,750
The Hockaday Art Center has requested this assistance to be used for exterior
masonry work and painting at the Center.
5) Contract Services - $50,000
We are requesting the renewal of Consultant Larry Gallagher's Contract for a 12
month period, beginning August], 1991 and expiring July 31, 1992. Mr. Gallagher
would be expected to continue work on the following projects: Tidymans, Equity
Supply, Kalispell Mall expansion, former FVCC property development and other pro-
jects and activities associate with our Urban Renewal efforts.
6) Tidymans - $500,000
The Tidyman project will need some assistance when the project gets under way.
The costs would be associated with land acquisition (Kalispell News), as well as
infrastructure inprovements, including the construction of 1st Avenue East.
7) Eagle Transit Terminal - $150,000
The City Council previously authorized the set -aside of $150,000 as a portion of
the local match requirement for a new transist facility.
8) Area -Wide Traffic Study - $25,000
This project will fund the T.I.F.'s share of a general transportation study. The
study will receive additional funding support from the County, State and the Gen-
eral Fund budget. The purpose of the study is discussed in more detail in the
budget message.
9) Parking Study - $5,000
This budget item provides funding for upgrading the City's downtown parking study.
The City has retained the services of Clete Daily (Parking Consultant) to do the
up -date.
10) Historical Survey- $1,500
The $1,500 budget item will be used to provide local match for the State Historic
Preservation Survey Grant recently received by the City.
City of Kalispell, Montana
120
11) Remax Parking Lot - $6,000
The $6,000 represents the estimated City cost of removing the planters, landscap-
ing and some reconstruction of the parking lot. This project results from a
negotiated settlement between Remax and the City.
12) Former FVCC Land Assemblage - $400,000
There is a possibility that adjoining properties can be assembled as part of the
FVCC Development project. For this purpose we are recommending the set -aside of
$400,000.
13) Parking Lot Acquisition - $200,000
This budget item will be used to proceed with the acquisition of the following
properties: Fly & Tackle Shop, Legacy Restaurant and the Tattoo Parlor and the
cost associated with the demolition, resurfacing and landscaping.
14) Additional Demolition Cost FVCC - $200,000
At the time of acquisition of the FVCC properties, $228,000 was set aside for
asbestos removal and demolition costs. It is now our opinion that more money
will be needed for asbestos removal and demolition, as well as projected costs
for adequate filling of the basements and compaction as might be required for
development.
15) Antique Street Lights - $30,000 `
This proposal would allow the installation of 14 lights around the Courthouse
and two lights at the Hockaday Art Center.
16) Residential Loans - $100,000
This budget represents the annual T.I.F. contribution for housing rehab assist-
ance being provided primarily on the west side of town.
17) Commercial Loans - $100,000
This budget is a continuation program, the amount of $100,000 is consistent with
previous years.
18) Commercial Design Grants - $12,500
This is a new program being suggested by our Architectural Committee. They have
found that many small businesses come in with small, hand drawn sketches of what
they would like to do with their building facade. Many hours are spent by the
two architects on the committee, trying to upgrade the design. Because of this,
the ARC recommended that we adopt a program to provide grants up to $500 to be
able to help business owners seek professional design consultants to provide the
basic conceptual design.
19) Debt Services - $255,000
This budget represents the City annual debt requirements of the Urban Renewal
bond issue.
20) FVCC Asbestos Abatement and Demolition - $228,000
City of Kalispell, Montana
121
This budget item represents the set -aside of $228,000 for asbestos removal and
demolition of the former FVCC buildings. We now have a total available for this
project of $428,000.
21) FVCC Property Management Costs - $1,563
This budget covers the cost of utilities and special assessments for the former
FVCC properties. This budget only anticipates these costs for 3 months.
22) Sykes Project - $235,000
The $235,000 should be enough funding to complete the Second Phase of the Sykes
Project.
23) Street Maintenance and Construction - $134,734
We are recommending the following street projects for funding within the district:
Proposed Overla
Center Street from 5th.Avenue W to 7th Avenue W.
Center Street from Main Street to 3rd Avenue E.
2nd Street W from 1st Avenue W to Main Street
Center Street from 1st Avenue W to 5th Avenue W
1st Avenue W from 5th Street W to 12th Street W
2nd Street E from Main Street to 2nd Avenue E
Proposed Dig Out and Overlay
2nd Street E from 2nd Avenue E to 3rd Avenue E
Proposed Chip Seal Protects
1st Street E from 3rd Alley W to 3rd Avenue E
2nd Street E from Main Street to 2nd Avenue E
3rd Avenue E from HWY 2 E to 6th Street E
4th Street E from 1st Avenue E to 3rd Avenue E
5th Avenue WN from HWY 2 W to W Center Street
24) Park Improvements - $33,795
Park improvement activities proposed include: $11,651 for benches and trash re-
ceptacles for the downtown area; $7,572 for trees, grates, benches for the Sykes
project; $3,500 for Depot Park handicap ramp for access to park gazebo; $8,572
for improvements to the Eagles Parking Lot and for Depot Park improvements and
$2,500 for general landscape replacements in the downtown and new plantings.
City of Kalispell, Montana
122
ExafformhENDITURE OUNT AIL
FUND 2180 DEPARTMENT Planning FUNCTION T. I. F.
Economic & Comm Devi
ACC. ACCOUNT BUDGET ACTUAL
NO. 1 1991 1991
354
921
922
354
925
353
822
354
850
354
354
354
354
950
840
910
932
Improvements to Bldg
Contract Services
City Hall Interior:
Water Dept.
Fire Dept.
City Hall Other:
Sidewalk (Fire)
Police Awnings
Space Nds Study
Library
Total
Administration:
Auditing
Admin. Transfer
Total
Hockaday Art Center:
Total
Redevelopment Projec
Contract Services
Misc. Project Exp.
Tidyman's
Eagle Transit
Traffic Study
Parking Study
Historical Survey
Remax Parking Lot
Redevelopment Proj.
FVCC Land Assemb.
Parking Lot Acg.
5:
ts:
4,893
58,766
23,033
86,692
2,500
64,000
66,500
11,801
11,801
50,000
441,553
44,130
6,703
4,893
5,868
66,487
2,500
64,000
66,500
5,752
5,752
48,733
25,975
PROPOSED
1992
25,000
13,892
38,892
2,500
128,586
131,086
10,750
10,750
I )
r�
_500,000v?�
150,000
25,000
- 0-0 0 r"(
j 1,500,
,6 0 0 0
400,000-
200,OOQ
City of Kalispell, Montana
123
FUND 2180
DEPARTMENT Planning
conomic $ Comm Dev
FUNCTION T. I. F.
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
43
ykes Constr.
318,958
110,000
209,000
dd'1 Sykes Request
26,000
50
Sixth St. W. Const.
6,642
6,642
37
Parking Lot Improv.
110
St. Dept. Salaries
57,387
33,217
242
Street Signs
364
Landscaping & Trees
400
Material Maint.
71,119
44,703
30,000
533
Equipment Rental
5,000
270
Dig Out Overlay Project:
950
2nd St E from 2nd AveE
to 3rd Ave E
0
0
7,577
Chip Seal Projects:
1st St E/3rd Alley E
3rd Ave E
0
0
9,663
2nd St E/Main St/
2nd Ave E
0
0
3,514
3rd Ave E/Hwy 2 E/
6th St E
0
0
16,052
4th St E/1st Ave E/
3rd Ave E
0
0
3,514
5th Ave WN/Hwy 2 W/
W. Center St.
0
0
7,028
Overlay Requests:
Center St/5th Ave W/
7th Ave W
0
0
91199
Center St/Main St/
3rd Ave E
0
0
13,799
2nd St W/1st Ave W/
Main Street
0
0
4,599
Center St/lst Ave W/
5th Ave W
0
0
18,398
1st Ave W/5th St W/
12th St W
0
0
32,196
2nd St E/Main St/
2nd Ave E
0
0
9,200
Total
517,353
237,831
399,739
City of Kalispell, Montana
124
. - 0 . v a ; VE
Ex"PENDITURE D E TA I L
FUND 2180 DEPARTMENT P 1 ann i n g FUNCTION T. I. PJ.
Economic 4 Comm Dew
ACC. ACCOUNT BUDGET ACTUAL
NO. 1 1 1991 1991
711
712
610
620
630
640
354
546
110
Addl Demo Cost FVCC
Antique St. Lights
Total
Rehabilitation:
Residential Loans
and Grants
Commercial Loans.
Comm. Design Grant
Total
Debt U.R. Bonds:
Principal
Interest
Fiscal Agent Fees
Issue Costs
Total
FVCC Demolition:
491,553
101,500
100,000
201,500
90,000
165,145
750
50,000
305,895
Asbestos Abatement 228,000
Total 228,000
FVCC Property Management Cost:
Gas, Water, Elec. 0
Special Assessments 1,500
Total 1,500
Public Works Projects:
74,708
101,868
44,676
146,544
90,000r
164,895,=
750
255,645
0
5,732
2,200
7,932
Salaries 58,247 I 42,999
City of Kalispell, Montana =
125
PROPOSED
1992
200-000>�4n
30,000
1,567,500
100,000
100,000
12,500
212,500
r-.
90,000
16,�°, 000
750
50,000
305,750
228,000
228,000
1,000
2,500
3,500
PROGRAM OF SERVICES
E Xx NP E ANE D I T NUE OR E ED E a Mn I L
FUND 2180
DEPARTMENT P 1 an n i n g
FUNCTION T. I. F.
Economic & Comm Dev
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
Parks Maintenance:
110
Salaries
18,786
21,794
64
Landscaping & Trees
8,800
5,211
2,500
43
Transfer Sykes
16,020
16,020
34
Parking Lot Improv.
Eagles & Depot
18,000
8,572
35
Downtn:Park Benches
& Trash Recept.
12,000
349
11,651
937
Sykes: Mini Park
Benches, Paving,
Lighting & Trees
13,800
11,029
7,752
Depot Park Beaut.
(Handicap Ramp)
3,500
Total
87,406
54,403
33,975
GRAND TOTAL 1 1,998,200 I 915,802 12,931,692
City of Kalispell, Montana
126
CASH:
Due from County
Real Estate Taxes
Personal Property Taxes
Penalty & Int.
Light Vehicle Tax
MV Flat Fees
Corporation Tax
State Pers. Prop. Reim.
Total Available
2360
COMPREHENSIVE INSURANCE
-----------------------
REVENUE PROJECTION
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
$62,352
$64,623
$46,200
$16,815
$159,996
$162,819
$166,237
$11,482
$12,387
$12,266
$2,000
$3,455
$3,400
$9,300
$13,165
$13,200
$500
$1,232
$1,200
$9,263
$7,199
$7,200
$1,761
$3,595
$3,595
$256,654
$268,475
$270,113
EXPENDITURE PROJECTION
Insurance $196,935 $198,644 $219,932
Uninsured loss $15,000 $6,816 $15,000
Total Expenditures $211,935 $205,460 $234,932
Cash Carry Over $44,719 $46,200 $35,181
Due from County -taxes $16,815
City of Kalispell, Montana
127
PROGRAM OF SERVICES
EXPENDITURE SUMMARY
FUND 2360
Comp Insurance
DEPARTMENT
FUNCTION 510330
ACCOUNT
Insurance
Uninsured loss
BUDGET
1991
ACTUAL
1991
PROPOSED
1992
196,935
15,000
198,644
6,816
219,932
15,000
211,935
205,460
234,932
1
The comprehensive insurance fund is a tax supported fund which pays
for general liability insurance, worker's compensation insurance,
fire, auto, boiler insurance and fidelity bonds. (The Enterprise
funds pay for their own insurance). The liability insurance is
based on dollar amounts of payroll. We are members of the Montana
Municipal Insurance plan for liability and workers compensation
insurance. We have our property insurance with the Flathead
Independent agents for the St. Paul Property Insurance Company. Our
boiler policy is with the Hartford Steamfoiler Inspection and
Insurance Company, through Flathead Independent agents also. We are
currently updating our appraisal for property insurance.
City of Kalispell, Montana
128
PROGRAM OF SERVICES
EXAPENDITURE DETAIL
FUND 2360 DEPARTMENT FUNCTION 510330
Comp Insurance
ACC. ACCOUNT BUDGET ACTUAL
NO. 1 1991 1991
513
514
516
517
518
620
815
354
Liability Insurance
Workers Comp.
Fire & Auto
Fidelity Bonds
Boiler Insurance
Interest Expense
Uninsured Loss
Contract Services
56,500
114,090
23,500
945
1,400
500
15,000
211,935
39,333
132,740
23,442
2,044
1,085
6,816
205,460
PROPOSED
1992
50,000
136,732
29,500
1,200
1,400
500
15,000
600
234,932
City of Kalispell, Montana
129
2370
RETIREMENT FUND
---------------
REVENUE PROJECTION
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
CASH:
$42,525
$44,092
$47,155
Due from County
$18,298
Real Estate Taxes
$173,179
$175,997
$181,032
Personal Property Taxes
$13,216
$13,056
$13,000
Penalty & Int.
$3,000
$3,295
$3,000
Light Vehicle Tax
$10,280
$13,179
$13,000
MV Flat Fees
$600
$1,093
$1,200
Corporation Tax
$8,700
$7,922
$8,000
State Pers. Prop. Reim.
$3,510
$4,022
$4,022
Total available
$255,010
$262,656
$288,707
EXPENDITURE PROJECTION
Retirement $202,657 $197,203 $235,566
Total Expenditures $202,657 $197,203 $235,566
Cash Carry Over $52,353 $47,155 $53,141
Due from County $18,298
City of Kalispell, Montana '
130
C
FUND 2370 DEPARTMENT FUNCTION ACCOUNT
Retirement Various Various
BUDGET ACTUAL PROPOSED
1991 1 1991 1992
I Retirement
202,657
197,203
235,566
202,657 197,203 235,566
Commentary
The city pays retirement benefits for employees at various rates.
Non -union and AFSCME union personnel at 6.417%, Firefighters
retirement at 13.02%. The city manager is a member of IMCA
retirement at 10%. The Police retirement rate has increased from
13.02% to 13.92%. The retirement contributions are paid into and
managed by the State Fund.
City of Kalispell, Montana
131
I * A J 4 ' 11110104 11 ill 11,
FUND 2370
Retirement
DEPARTMENT
Various
FUNCTION
Various
ACC,
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
Retirement:
Manager
2,166
3,375
5,475
ayor/Council
920
342
1,020
Finance
6,662
7,516
5,797
City Attorney
3,143
3,146
3,143
Court
2,618
2,587
2,631
Dir of Public Works
2,483
2,582
8,153
Central Garage
4,037
4,045
3,969
City Hall
1,044
969
930
Police
87,833
87,666
97,532
Animal Control
716
608
(above)
Fire
73,635
72,097
76,090
Building Dept.
4,920
4,814
5,460
Street
4,780
7,830
Parks
7,550
7,456
10,199
Parking Enforcement
2,337
Interest Expense
150
COLA Reserve
5,000
TOTAL
202,657
197,203
235,566
City of Kalispell, Montana
132
2380
HEALTH INSURANCE
----------------
REVENUE PROJECTION
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
CASH:
($23,594)
($2,146)
$49,493
Due from County
$34,463
Real Estate Taxes
$334,142
$309,353
$349,934
Personal Property Taxes
$17,134
$15,735
$15,735
Penalty & Int.
$3,500
$3,774
$3,774
Light Vehicle Taxes
$13,548
$16,402
$16,402
MV Flat Fees
$1,250
$1,692
$1,692
Corporation Tax
$12,000
$13,681
$13,681
State Pers. Prop. Reim.
$7,700
$6,385
$6,385
Total Available
$365,680
$364,876
$491,559
EXPENDITURE
PROJECTION
Health Insurance
$305,373
$280,920
$398,381
Total Expenditures
$305,373
$280,920
$398,381
Cash Carry Over
$60,307
$49,493
$93,178
Due from County -taxes
$34,463
City of Kalispell, Montana
133
PROGRAM OF SERVICES
on's jr aft
tXrENNNEDITOUNRE Si EUR IM =Mw An Kwft %YAF
FUND 2380
Health
DEPARTMENT
Various
FUNCTION
Insurance
ACCOUNT
Health Insurance
BUDGET
1991
ACTUAL
1991
PROPOSED
1992
305,373
280,920
398,381
305,373 1
280,920
398,381
The city offers all full time permanent employees health coverage
for themselves and their family members. Programs available are
Blue Cross/Blue Shield Preferred Plan or HMO Montana. The costs are
identical for either plan. The city is the largest member of the
MMIA pool. Our rates have increased 19% for health insurance for
fiscal '92. Additional increases are due to reclassifying employees
such as parking enforcement personnel and street personnel.
Increased costs for additional positions for the Court and Parks
Department.
City of Kalispell, Montana
134
• • a
*AA J 4 N ' a` I
I q
FUND 2380
Health
DEPARTMENT
Various
FUNCTION
Insurance
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
Health Insurance:
Interest Expense
130
Cobra Surcharge
634
650
Manager
2,898
2,901
8,556
Mayor/Council
17,799
7,475
.3,962
Finance
19,715
20,110
17,112
City Attorney
5,437
5,442
6,408
Court
9,081
5,271
12,526
Dir of Public Works
18,411
Central Garage
11,696
8,932
13,809
Traffice Signals
7,406
7,213
8,055
City Hall
3,324
3,329
3,962
Police Department
77,856
79,643
132,494
Dispatch
29,145
26,296
above
Animal Control
1,662
1,526
above
Fire
73,662
72,564
87,662
Building Dept.
14,376
11,313
15,730
Street
11,996
8,523
26,467
Parks
19,320
19,618
32,221
Parking Enforcement
10,356
TOTAL
305,373
280,920
398,381
City of Kalispell, ell, Montana
135
PROGRAM OF SERVICES
2420
GAS TAX FUND
------------
REVENUE PROJECTION
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
CASH: $29,186 $29,134 $28,147
Gas Tax Apportionment $193,056 $193,056 $202,242
Total Available $222,242 $222,190 $230,389
EXPENDITURE PROJECTION
Street Department $222,242 $194,043 $230,389
Cash Carry Over $0 $28,147 $0
City of Kalispell, Montana
136
FUND 2420 DEPARTMENT 421 FUNCTION 430240 ACCOUNT
Gas Tax Street St. Const. $ DIaint.
BUDGET ACTUAL PROPOSED
1991 1 1991 1992
Personal Services
Materials and Services
GAS TAX
100,101
122,141
102,184
91,859
0
230,389
222,242 1194,043 230,389
Commentariff
Our primary goal is to bring all streets within the City of
Kalispell up to a drivable and maintainable condition. This will be
accomplished by prioritizing construction and maintenance projects
through the use of the pavement management system. Maintenance on
all newly constructed streets will begin on the fifth year after
construction in the form of a surface seal. All streets will
eventually be on a five year cycle for either surface seal.or
overlay, whichever is determined to be the most cost effective.
City of Kalispell, Montana
137
FOAA 9 ;11j14;14[*Wi I �
FUND 2420
Gas Tax
DEPARTMENT 4 2 1
Street
FUNCTION 430240
�t. Const. $ Maint.
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
Personal Services:
110
Salaries
59,236
64,899
0
121
Overtime
3,545
867
FICA/MEDT
153
Health Insurance
14,407
15,619
155
Retirement - PERD
6,203
4,340
514
Workers Comp Ins
500
250
515
Unemployment
Subtotal Pers Svcs
83,891
85,975
0
Personal Svcs - Meridian
Rd Const:
110
Salaries
16,210
16;209
0
Total Pers Svcs
100,101
102,184
0
Materials and Services:
215
Computer Supplies
229
Other Supplies
200
231
Gas and Oil
7,000
5,114
15,000
344
Natural Gas
700
2,019
2,400
369
Radio Maintenance
250
250
373
School & Travel
300
25
452
Gravel
14,870
11,447
19,000
471
Road Oil
3,350
1,200
472
Asphalt
23,121
2,128
43,000
473
Curbs
100
10
533
Equipment Rental
5,000
3,568
5,000
821
Central Gar Trans
Materials and Svcs -
Meridian Rd Co
st:
452
Gravel
3,528
3,527
472
Asphalt
765
865
473
Curbs
20,358
20,357
533
Equipment Rental
8,987
8,887
950
Constr in Progress
33,812
33,912
I City of Kalispell, Montana
p
138 .
PROGRAM OF SERVICES
EXPENDITURE DETAIL
FUND 2420
DEPARTMENT 4 21
FUNCTION 3 0 2 4 0
Gas Tax
Street
St. Const. 4 Maint.
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
Materials and Svcs -
Chip Seal Proj
cts:
354
Contract Services
25,500
Materials and Svcs -
Dig Out and Overlay
Proj:
354
Contract Services
93,539
Materials and Svcs -
Overlay Projects:
354
Contract Services
25,300
Total Mat'ls & Svcs
122,141
91,859
230,389
TOTAL
222,242
194,043
230,389
City of Kalispell, Montana
139
PROGRAM OF SERVICES
2400
LIGHT MAINTENANCE FUND
----------------------
CASH:
Maintenance Assessments
Penalty & Interest
Total Available
Street Department
Cash Carry Over
REVENUE PROJECTION
1991 BUDGET 1991
ACTUAL
1992 PROPOSED
$8,167
$8,167
$17,576
$62,562
$66,562
$66,562
$751
$707
$700
$71,480
$75,436
$84,838
EXPENDITURE PROJECTION
$67,770
$57,860
$68,956
$3,710
$17,576
$15,882
City of Kalispell, Montana
140
FUND 2400 DEPARTMENT 410 FUNCTION 430263 ACCOUNT
Light Paint. Dir, Public Works Street Lighting
BUDGET ACTUAL PROPOSED
1991 1991 1992
Personal Services 2,700 390 0
Materials and Services + 65,070 1 57,470 1 68,956
67,770 1 57,860 1 68,956
LIGHT MAINTENANCE DISTRICT
The Street Lighting District is provided to improve visibility
during darkness and to promote safe and efficient use of special
street facilities by reducing night pedestrian accidents, reducing
crime, and increasing attractiveness within the City of Kalispell.
The activity has the responsibility of providing over-all
administrative and operating functions for the Light Maintenance
District outside of the Tax Increment District.
Objectives:
1. To work within the fundamental principles involved in modern
street lighting design and application as set forth by the
Street and Highway Lighting of the Illuminating Engineering
Society and American Standards Association.
2. To maintain or cause to maintain 18 metal halide and 122 high
and low pressure sodium street lights, poles, and electrical
wiring.
3. To ensure that all burned out lights are replaced within
24 hours.
4. To ensure that all properties are properly assessed for the
Light Maintenance District.
City of Kalispell, Montana
141
PROGRAM OF SERVICES
Ex'a'ff Pa E NO D I T muo R E D E T A I L
FUND 2400 DEPARTMENT 410 FUNCTION4 3 0 2 6 3
Light Plaint. Dir. Public Works Street Lighting
ACC. ACCOUNT BUDGET ACTUAL PROPOSED
NO. 1991 1 1991 1992
-Personal
Services:
110
Salaries
Total Personal Sery
Materials and Servic
s:
341
Electricity
355
Billing Costs
360
Repair & Maint Sery
513
Liability Insurance
533
Equipment Rental
822
Admin. Transfer
Total M & S
TOTAL
2,700
2,700
53,000
1,200
6,220
150
1,350
3,150
65,070
67,770
390
390
50,644
800
2,811
65
3,150
57,470
57,860
0
0
57,245
1,200
4,000
150
2,000
4,361
City of Kalispell, Montana
142 '
2401
DECORATIVE LIGHT MAINTENANCE
----------------------------
CASH:
Maintenance Assessments
Penalty & Interest
Total Available
REVENUE PROJECTION
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
$5,078 $5,078 $7,384
$7,369 $7,814 $7,842
$60 $141 $35
$12,507 $13,033 $15,261
EXPENDITURE PROJECTION
Light Maintenance $10,380 $5,649
Cash Carry Over $2,127 $7,384
Assessments billed at $1.83 per front foot
FY 1991 billed 4,286' @ 1.83 = $7,842
$12,148
$3,113
City of Kalispell, Montana
143
PROGRAM OF SERVICES
spu or `601TRE 'UMMARY
FUND 2401
Dec. Lights
DEPARTMENT 410
Dir. Public Works
FUNCTION 430263
Street Lighting
ACCOUNT
Personal Services
Materials and Services
BUDGET
1991
ACTUAL
1991
PROPOSED
1992
3,000
7,380
1,183
4,466
0
12,148
10,380
5,649
12,148
uommentary
L rA1 U i[ti 1 1 V r1 1L 1 %J" 1 1•iri .a. i9 1 L tvratr t�
The Decorative Street Light Maintenance District is provided to
improve the aesthetic value in the Business District as well as to
promote beautifications of landscape and other appurtenances.
This activity has the responsibility of providing over-all
administrative and operating functions for the Decorative Light
Maintenance District within the Tax Increment District.
Objectives:
1. To work within the fundamental principles involved in modern
street lighting design and application.
2. To maintain 62 decorative street lights, poles, and electrical
wiring.
3. To ensure that all burned out lights are replaced within
24 hours.
4. To ensure that all properties are properly assessed for the
Decorative Light Maintenance District.
City of Kalispell, Montana
144
PROGRAM OF SERVICES
EXPENDITURE DETAIL
FUND 2401 DEPARTMENT 410 FUNCTION 430263
Dec. Lights Dir. Public Works Street Lighting
ACC. ACCOUNT BUDGET ACTUAL PROPOSED
NO. 1991 1991 1992
110
153
155
14
515
244
341
355
360
513
822
Personal Services:
Salaries
FICA/MEDT
Health Insurance
Retirement - PERD
Workers Comp Insuran e
Unemployment
Total Personal Sery
Materials and Servic s:
Street Light Supp.
Electricity
Billing Costs
Repair & Maint Sery
Liability Insurance
Admin. Transfer
Total M & S I
TOTAL I
3,000
3,000
1,000
2,000
880
3,000
100
400
7,380
10,380
1,183
1,183
875
1,826
200
1,092
73
400
4,466
5,649
rol
0
4,000
3,500
880
3,000
100
668
12,148
12,148
City of Kalispell, Montana
145
2500
SPECIAL STREET MAINTENANCE
--------------------------
CASH:
Maintenance Assessments
Penalty & Interest
Inception of Lease
Highway Dept. Contract
Total Available
REVENUE PROJECTION
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
$25,596 $25,596 $20,263
$182,552 $197,731 $232,467
$0 $2,200 $2,200
$0 $0 $90,000
$43,000 $44,461 $0
$251,148 $269,988 $344,930
EXPENDITURE PROJECTION
Street Department $251,148 $249,725 $231,689
Capital Outlay $90,000
Cash Carry Over $0 $20,263� $23,241
County billed $194,124.60 assessments FY 1991
calculation rate of .002750 Sq. Ft. = 70,590,763 sq.feet
Proposed assessment would requie rate of .00330 sq. ft.
average lot is 7100 sq. ft. - old rate $19.52; new $23.43
City of Kalispell, Montana
146
1094,111110
, o
I FUpND 2500 I DEPARTMENT 4 21 ISt.
FUNCTION 4 3 0 2 4 0 (ACCOUNT
Sec St. Maint, Street Department Const. $ Maint.
BUDGET J ACTUAL PROPOSED
1991 I 1991 1 1992
Personal Services
114,281
131,848
126,540
Materials and Services
116,867
97,877
105,149
Capital Outlay
20,000
20,000
90,000
251,148 1 249,725 1 321,689
1 ' I I ei I ill
SPECIAL STREET MAINTENANCE
Special Street Maintenance funds will be used primarily for
street sweeping, flushing, leaf pick-up, sanding and snow removal.
The overall goal is to maintain all city streets in a clean, safe,
and driveable condition. Street sweeping will start, as soon as
weather permits, in the late winter months with emphasis on the
streets that received sand during the winter. During the spring,
summer and fall months sweeping will be performed on a regularly
scheduled basis in order to fulfill the city's sweeping goal of
clean streets and, parallel to that, to adhere to air quality
regulations. Leaf pick-up will be initiated in the fall when leaves
begin to fall and will continue for the duration of the season.
Sanding will begin late in the fall or as soon as outside
temperatures and weather conditions dictate. Sanding routes may
vary depending on weather conditions and high traffic areas. The
most dangerous areas, such as arterial intersections, will be
given priority.
Snow removal will begin as soon as sufficient snow has fallen
to make driving unsafe. Crews will be scheduled on 24 hour shifts
if necessary and augmented if the situation dictates. Snow removal
routes will be determined by safety requirements with priority
going to fire, ambulance and police needs.
City of Kalispell, Montana
147
PROGRAM OF SERVICES
SPECIAL STREET MAINTENANCE
OBJECTIVES:
1. Improve patching techniques to include a permanent "patching program" to
eliminate the necessity of continually repatching the same potholes.
2. Seal coat asphalt surfaces to reduce water infiltration, thus eliminating
sub -base deterioration.
3. Provide adequate street drainage by directing storm water runoff into the
storm sewer system.
4. Improve the street sweeping and street flushing program to help reduce air
pollution.
5. Use washed gravel for snow control to reduce air pollution.
Materials and Services
354 Contract Services 26,000
Misc Contract Services 1,000
Snow Removal Contract Services 25,000
610 Debt Retirement 18,000
620 Interest Exp 1,134
First year payment on state loan for sweeper
Capital Outlay
940 Machinery & Equip 90,000
New Sweeper
I
City of Kalispell, Montana
1 An
I 4"A J 4 N 11 k tU I 1] 4 hi I
FUND 2500
Spec St. Maint.
DEPARTMENT 4 21
Street Department
FUNCTION 4 3 0 2 4 0
St. Contt. & Maint.
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
Personal Services:
110
Salaries
85,436
95,091
86,886
121
Overtime
8,545
12,702
4,000
FICA/MEDT
6,647
153
Health Insurance
13,415
15,196
17,583
155
Retirement - PERD
5,885
8,110
5,473
514
Workers Comp Insura
1,000
749
5,647
515
Unemployment
304
Total Personal Sery
114,281
131,848
126,540
Materials and Servic
s:
215
Computer Supplies
50
229
Other Supplies
500
546
500
231
Gas and Oil
4,000
4,099
6,000
341
Electricity
100
27
100
354
Contract Services
750
26,502
26,000
355
Billing Costs
100
600
600
369
Radio Maintenance
1,100
520
500
452
Gravel
17,583
10,983
471
Road Oil
1,000
1,000
472
Asphalt
40,700
30,063
533
Equipment Rental
28,900
953
5,000
610
Debt Retirement
18,000
620
Interest Expense
1,134
821
Central Gar Trans
8,500
10,000
30,000
822
Admin. Transfer
13,000
13,000
14,875
838
Data Proc Trans
584
584
1,440
Total M & S
116,867
97,877
105,149
Capital Outlay:
940
Machinery & Equip
20,000
20,000
90,000
TOTAL
251,148
249,725
321,689
City of Kalispell, Montana
P
149
PROGRAM OF SERVICES
FUND Spec. Street DEPARTMENT FUNCTION Street Const ACCOUNT
2500 Maintenance 1 421 Street De artment 430240 & Maintenance 110 Salaries
RANGE BUDGET BUDGET
POSITION TITLE 89-90 90-91 91-92 90-91 - 2
Superintendent .25 6,910
Working Foremen .50 11,640
Equipment Operators 2 45,815
Truck Driver/Laborer 11 21,485
COLA and P & C Cost 1,036
I TOTAL I I 13.75 I I I 86,886
City of Kalispell, Montana
150
2886
UDAG LOAN REPAYMENT
-------------------
REVENUE PROJECTION
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
CASH: operating
$45,375
$45,375
$79,720
rehab grant
$39,945
$41,961
cd, loan/grant
$26,786
$24,987
community emergency
$10,014
$10,524
SW Kal Int. Subsidy
$0
$100,689
Due from Barbieri
$20,129
$0
$0
Loan Receivable
$333,681
$332,706
$333,680
Interest Revenue
$5,000
$33,212
$15,000
Total Available
$404,185
$488,038
$606,561
EXPENDITURE
PROJECTION
Community Development
$303,535
$230,157
$432,647
Cash Carry Over
$100,650
$257,881
$173,914
City of Kalispell, Montana
151
UrViDITUM :SUMMA Y
FUND 2886 DEPARTMENT 480 FUNCTION Planning, ACCOUNT
UDAG Economic $ Comm. Dev.
BUDGET ACTUAL PROPOSED
1991 1991 1992
Personal Services 115,540 114,084 144,538
Maintenance and Operation 59,635 64,251 95,613
Capital Outlay 20,076 21,922 15,545
Rehab/Construction 24,800 1001000
Rehab Reserve 83,484 29,900 74,902
303,535 I 230,157 I 430,598
r,
i
All administrative costs, with the exception of the Building
Division, for the Planning, Economic and Community Development
Department are funded through the UDAG Program income. This
includes all TIF work performed within the Redevelopment Area as
well as any federally funded grants that have been awarded.
Salaries and fringe benefits appear to be higher for FY 91-92;
however, the current year now provides for a full-time director.
Additionally, there is a 20% increase in the health insurance costs
for the coming year. The FY 89-90 figure included the sick leave,
vacation and retirement costs for the previous director.
The department acquired a vehicle the latter part of 1991.
Thus, previous budgets contained no provisions for the Central
Garage, gas and oil, and automobile insurance.
Rehab expenses will be heavier this coming year for several
reasons. The City is going to issue direct loans of the
rehabilitation funds, and title insurance and recording fees will be
incurred as a result of this new activity. Additionally, the County
started billing the City $5 per page for recording fees in 1990 and
all grants require liens and lien releases. The inspections and
miscellaneous rehab costs will be higher due to the increased number
of units to be accomplished in a single year. Twenty-five to thirty
units are projected to be completed within the coming fiscal year.
City of Kalispell, Montana
152
• The Other Supplies (Petty Cash) line item is increased to cover business meals while
in town.
• FY 90-91 saw heavy demands in the printing of grant applications and various
survey and marketing/administrative reports. FY 91-92 will see further such
economic development pursuits as well as new letterheads and business cards due to
the merger.
• Increased office space became a necessity when Building merged with this
Department. As a result, several utility costs will be incurred in FY 91-92 that were
not a normal part of this department's budget. The utilities and increased rent has
been divided equally between the UDAG and Building budgets.
• Contract services will be required in FY 91-92 for engineering studies to design the
sewer, water, streets and storm drainage utilities for the above proposed project.
Even if the acquisition of the high school area structures does not take place, this
area could still be eligible for new construction funding to create either an
Affordable Housing (town house or condo situation) through Montana Board of
Housing and the Federal Horne Loan Bank of Seattle.
• School and travel expenditures are anticipated to increase. Further training of staff
will only enhance the existing talents. Should the Affordable housing Program
evolve this year, trips will be required by the Director and the Housing Division
Manager to Seattle to work out the arrangements with the Federal Home Loan Bank
and attendance at their semi-annual program conference is required. A minimum
of four trips to Helena is anticipated as well as attendance at the various
professional organizations' conferences.
The commitment of $100.000 to the Southwest Kalispell is carried over from FY 90-
91 to FY 91-92. The money had to be committed last year to enter into competition,
but the actual contract is just now being entered into. The $100,000 is on deposit
with First Federal Savings Bank who will leverage $200,000 with it for private
sector rehabilitation loans.
An increase is requested in Office Equipment Maintenance due to the demand on
our equipment being doubled by the recent merger. Sometime within the coming
fiscal year, a new drum will be required for the copy machine if it is not traded in. A
request is also included for capital outlay to include a facsimile machine,
additional computer hardware and furniture necessary for the new facility.
Increased computer usage is resulting in a backlog of work and downtown for one or
the other staffer.
Capital Consultant Services
Computer Equipment
8,100
Sewer & Water Eng.
14,500
Desk & Credenza
2,600
Pay & Classification Study
5,000
Waiting Rm Furniture
625
Contribution to Flathead
Regional Develop. Council
2,000
Copy Machine (after trade)
4,000
Storm Drain Engineer
1,200
Consultant
10,000
Temporary Office Help
1,100
City of Kalispell, Montana
191
The Department reorganization has allowed us to provide more efficient development
services. We have created three Divisions (Building, Housing and
Planning/Redevelopment). The Building Division will continue to be funded under the
General Revenue Fund.
Outlined below are Department, program and project goals for fiscal year 1991-92.
General Department Goals
1. It is our goal to promote comprehensive long range planning designed to guide
the community's land use, zoning, and growth patterns into the next century.
Pursue an annexation policy that is well planned and consistent with the City's
capacity to provide public service. Maintain an economic development strategy
that creates new job opportunities for our residents mixed with a balanced
approach to job retention. Provide leadership directed at maintaining
Kalispell's position as a regional trade center for jobs, services, medical and
educational opportunities. Continue community development strategies
designed to eliminate community blight and providing financial assistance to
low moderate income families so they may have decent, safe and sanitary
housing.
2. Provide staff support to City Council, City Manager, Kalispell Development
Corporation, Tax Increment Finance Committee, Architectural Review Board,
Parking Advisory Board and the Housing Review Committee as directed.
3. Provide an ongoing team building effort; provide professional training as
required.
4. Provide direction and coordination of consultants (i.e. Larry Gallagher, Parking
Study, engineering, etc.).
Housing Division
1. To rehabilitate five to ten low -to -moderate owner -occupant or rental units
within the on -going target areas on the east and west side of the City.
2. To create an Affordable Housing Program for first-time home buyers. It is
anticipated that the existing homes acquired in the vicinity of the High School
will be the first phase of this program. This could mean from 12 to 18 structures
depending. Should the acquisition take place this year, the funds referred to in
the above goal would be utilized to rehabilitate them prior to selling. The funds
recaptured at the time of sale would be put back into the revolving housing
rehabilitation fund which is being created.
3. To establish a new program in which the City will make direct loans to owner -
occupants and landlords. Thus, through principal and interest payments, the
housing rehabilitation funds would start to become revolving and self-
sustaining. It is hoped that through the new housing Rehabilitation Procedures,
the city will be able to generate a 50% loan activity ratio to grants awarded.
City of Kalispell, Montana
154
4. This department is exploring the possibility of providing Affordable Housing to
first-time home buyers through the adaptive re -use of structures acquired for the
high school area parking lot. Montana Board of housing has agreed to make
7 3/4% mortgage money available, and a grant will be written to the Federal
Home Loan Bank of Seattle for down payment assistance to low to moderate city
residents. The Affordable Housing Program is designed to make homes
available in a $45,000 to $50,000 range. It is anticipated that the City will
recapture the land investment (current City property), the infrastructure costs,
and a large percentage of the rehabilitation costs when the properties are sold.
Thus, these structures will not be lost from the tax roles; and the City will be
assisting individual in first-time home ownership who normally might not be
able to either afford the down payment or higher purchase prices.
5. In the event the acquisition of the parking lot sites does not take place, the
housing rehabilitation funds will be used to rehabilitate structures in the
identified on -going target areas. To date, 181 units have been rehabilitated
through the City's on -going residential rehabilitation program.
6. To leverage $100,000 housing rehabilitation funds with $375,000 in CDBG funds
and $200,000 in private funds from First Federal Savings Bank to rehabilitate
twenty structures this coming fiscal year. This activity is the first of a two-year
grant activity. Our leveraging agreements with First Federal Savings Bank have
been on -going since 1979.
7. Based on '86 income survey results, it is anticipated to leverage rehabilitation of
12 low income units with Northwest Montana Human Resource's weatherization
funds.
8. Provide on -going coordination and administration for the CDBG grant funds as
required (i.e. monthly activity reports).
Planning/Redevelopment Division
Site Review Committee
Update City Development Standards.
Develop a Permit Checklist to expedite review process.
2. Commercial Rehab Loan Program
Continue to assist businesses make physical improvements to buildings
leveraging $100,000 in Tax Increment Funds.
Provide approximately 25 Design Assistance Grants at $500/store.
3. Historic Preservation
Continue advocacy for preserving our cultural resources.
Completion of the Historic Survey & Planning Grant Project.
Promote restoration of major buildings (i.e. Opera House, Whipps Bldg.,
Hockaday, Library & Central School).
City of Kalispell, Montana
155
1 i;, 1 + 1196141,
4. Uptown Projects
*
To promote formation of Business Improvement District.
*
To Promote Downtown User Study.
*
To inventory vacant space utilization and promote Retail Sales
Potential Study.
*
To promote pedestrian amenities (i.e. benches, plazas, planters/trash
containers & entertainment).
*
To promote off-street parking programs.
5. Planning/Redevelopment Projects
*
Kalispell Market Place
*
Pizza Hut
*
FVCC Buildings
*
Equity Supply relocation
*
Eagle Transit Station
*
Opera House/Kalispell Hotel renovation & pedestrian mall
*
Closing of 5th Ave. E. by Hedges School
*
Uptown parking and site improvements of landscaping and lighting
*
Traffic signalization improvements and synchronization on Main
Street
*
Multi -use Community Center
*
Fairground's Relocation
*
Growth and Annexation strategy
City of Kalispell, Montana
156
r 811110
r � ' r
LAST YEARS ACCOMPLISENENTS
General Department Accomplishments
* The appointment of a new Department Director became effective on November 5,
1991.
* The Department reorganization was accomplished by the merger of the Community
Development Department and Building Department to create the Planning,
Economic and Community Development Department to provide all development
services.
* Department Relocation -The City Council approved the lease of the old Brinkman &
Lenon Building located at the corner of 3rd Street E. and 3rd Ave. E. to house the
department under one roof.
* Consultant Services - In July, Mr. Larry Gallagher, Real Estate Advisor, was hired
by the City Council to provide overall redevelopment direction for the City and to
recommend the disposition of the Flathead Valley Community College properties
acquired.
* Flathead Valley Community College Property - The new FVCC campus was
completed this Fall and they concluded their move in December. Final possession
of the properties by the City was accomplished January 3, 1991. Mr. Gallagher and
staff have recommended the highest and best use for the property is new
construction, therefore, preparation of demolition specifications and working
toward demolition is the next step.
* The Market Place Development (Tidyman's) - On -going negotiations have
progressed to develop a comprehensive site. Tidyman's plans on breaking ground
on their grocery facility by July 1, 1991. On -going negotiations are progressing with
a co-anchor tenant.
* Pizza Hut/Firestone Building - Pizza Hut has purchased the Firestone Building and
will purchase part of the Tidyman's site. Although owned separately it is to be
designed as part of the overall Market Place Development.
* Equity Development - Several meetings were held this year to consider the
feasibility of Equity Supply relocating their business outside of the city to a more
desirable location. Currently this type of operation is not compatible with an urban
area.
* High School Parking - In April 1990 the City hired a traffic engineer to prepare a
Traffic and Parking Study surrounding the High School. Based on the results, a
survey of adjacent property owners and a neighborhood meeting City Council will
determine the level of assistance it can contribute to solve current parking and
traffic problems.
* Tax Increment Legislation - Mr. Gallagher took the lead in initiating an
amendment to our current Tax Increment Legislation under Senate Bill 236
sponsored by Senator John Harp and Edward Kennedy and House Representative
Dave Wanzenried. The Senate Bill 236 was signed by Governor Stephens April 17,
1991 which provides a 5 year extension to sell Tax Increment Bonds and clarifies
related redevelopment uses.
City of Kalispell, Montana
157
' i ! ► I1T`i UW�`
* Commercial Rehabilitation Loan Program - The continuation of the Commercial
Loan Program through the Tax Increment Fund has proven to be a highly effective
tool in stimulating private re -investments in Uptown Kalispell.
For this Fiscal Year 15 businesses have finalized their loans for a total of $661,400
in capital improvements in the Redevelopment Area. In order to stimulate these
improvements, $71,331 was used to subsidize the interest rate, which generated a
leverage ratio of 927%. In other words, for every dollar spent to write the interest
rate down to 3%, the private sector contributed a little over nine dollars to the
revitalization efforts. These results are among the best in the nation and have
resulted in two national awards in the commercial loan leveraging category.
The City continues to work in partnership with Uptown merchants and Norwest
Bank in providing low interest loans. The Bank provides the principal and secures
the loans. The merchants provide additional capital and the City writes the interest
down to 3% to stimulate the reinvestment.
* Public Building Improvements - The Tax Increment Fund has provided monies for
physical improvements to several of the communities public buildings. While the
improvements benefit the agency in the building, the use of the Tax Increment Fund
also directly benefits the public through greater accessibility and efficiency of space
and mechanical systems. Some of the major projects over this past year include the
following:
City Hall Front Entrance - Replacement of the broken concrete slab and
installation of bicycle racks for a cost of $4,892.
City Hall Back Steps - These areas have been a hazard in the past and with the
installation of awnings over the back steps, the snow and ice build-up should be
reduced at a cost of $3,140.
Police Department/Booking Area -A special carpet is going to be installed on the
walls to provide greater protection to the sound panels and additional safety for
personnel at a cost of $1,300.
Fire Department/Catwalk - Installation of an access system to the mechanical
equipment at a cost of $6,886.
Hockaday/Sidewalks - The deteriorated sidewalks were replaced last Fall. The new
layout reflects the desire to provide a more creative and pleasant environment for
the pedestrian in the CBD. This spring, landscaping and benches will be installed
to continue the theme. It is also hoped funds will be allocated to install the antique
street lights along the curving sidewalk. Current costs amount to $4,638.
Hockaday/Building - Several small improvements include insulating the attic
space to R-19, electrical repair, completion of the basement insulation in the new
addition and paving of the parking area off the alley. Other pending projects
include a major restoration of the buildings masonry and cornice band.
deterioration is beginning to evidence the deferred maintenance and will require
cleaning, sealing and painting. Cost to date is.$1,113.
Water Department/Interior Remodel - The contract has been signed with Robert
Ross Construction to remodel the interior for greater accessibility and work
efficiency (approximately 80% of the work is completed). Contract Amount:
$42,559.
City of Kidispell, Montana
158
----------------
r M' i il I T
City Hall/Annex Connector - Funds of approximately $14,000 remain to provide
some kind of connecting protection between the two buildings. The project is
awaiting a determination by Council as to the type and scope of the "connector".
* Housing Rehabilitation - Five low to moderate income families received
rehabilitation assistance from the City for a total construction cost of $99,348
during 1990. Funding for this activity came from the UDAG Loan Repayment and
from TIF budget.
* Southwest Kalispell CDBG Sewer & Water Grant - This grant was closed out during
1990, and the final funds to reimburse the City for monies advanced were drawn
down. The necessary completion reports have been sent to Helena; and as soon as
the City's audit takes place, final close out can occur.
* Data Base Program - An extensive data base program was created to contain all the
rehabilitation specifications. This department now has the ability to call the
individual items up by code number and print them as they apply to the individual
job. In addition to the master set of specifications, the social and economic
statistics on each applicant is able to be categorized.
City of Kalispell, Montana
159
07`Ilii1ll4T4 is'
1L
FUND 2886 DEPARTMENT 4 8 0 FUNCTIONP 1 ann i n g,
UDAG Economic & Comm. Dev. 470210
ACC. ACCOUNT BUDGET ACTUAL PROPOSED
NO. 1991 1991 1992
110
153
155
135
210
212
213
229
231
312
320
335
338
339
341
342
347
224
344
345
353
354
363
373
380
510
513
531
Personal Services:
Salaries
Dvertime
FICA/MEDT
Health Insurance
Retirement - PERD
Norkman's Comp
Jnemployment
Total Personal Sery
Maintenance and Oper
2ar Allowance
Office Supplies
Rehab Expenses
Small Office Equip
Other Supplies
Gas and Oil
Postage
Printing
Memberships & Dues
Recruitment
Other Publicity
Electricity (FY90
on Whipps Bldg)
Sewer & Water
Garbage
Janitorial
Gas (Heat)
Telephone
Auditing
Contract Services
Office Equip Maint
School and Travel
Training Materials
Prop Liab Ins
Liability Insurance
Office Rent (FY90
7,000
9,130
5,875
1,610
325
115,540
ition:
1,400
1,420
1,500
335
25
750
875
1,300
3,940
500
450
2,350
16,000
500
1,400
1,300
3,100
106,743
5,279
2,062
114,084
1,400
2,042
2,307
599
415
25
388
1,124
1,605
3,939
396
417
51
49
2,776
3,000
14,732
473
1,883
1,953
2,436
227
115,150
7,660
14,398
6,425
555
350
144,538
1,500
1,900
5,450
500
500
700
875
1,500
600
1,685
160
110
500
1,525
2,600
3,000
33,800
1,000
3,000
1,300
3,100
Whipps Bldg)
7,250
6,860
9,425
Central Gar Trans
150
70
750
Admin. Transfer
14,500
14,500
19,533
Data Proc Trans
590
584
600
Subtotal 1 59,635 1 64,251 1 95,613
City of Kalispell, Montana
160
EXPENDITURE DETAIL
FUND 2886
DEPARTMENT 480
FUNCTIONP t an n i n g
UDAG
Economic $ Comm Dev.
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
90
Rehab Const/Grants
24,800
100,000
12
Residential Rehab
Reserve
83,484
29,900
74,902
37
Capital Improv.
20,076
9,566
15,545
47
Office Equip
12,356
Subtotal
128,360
51,822
190,447
TOTALS 1 303,535 1 230,157 1 430,598
City of Kalispell, Montana
161
PROGRAM OF SERVICES
E R S 0% 14 RNN E L S C EHE NE D U L E
FUND DEPARTMENT FUNCTION Planning, ACCOUNT
2886 4
Econ. & Com. Develop. 470 TO
BUDGET RANGE BUDGET BUDGET
POSITION TITLE Po -on an -al al _aq on_oi n, n'3
Director
1
1
1
18
$ 30,268 *
$ 34,390
Housing Division Manager
1
1
1
11
$ 30,007
$ 25,557
Ping. & Redevelopment
Division Manager
1
1
1
11
$ 293,402
$ 25,179
Secretary
1
1
1
01
$ 17,698
$ 15,005
COLA & Pay & Classificatio
Changes
$ 15,019
TOTALS ( 4 I 4 I 4 I 1
$107,375 I$115,150
* Position was vacant at (time bu3get was repared;ear.
last year. (Salary & benefits
estimated on a nine month occu ancy for fiscal
City of Kalispell, Montana
162
CASH:
Grant
Donation
Total Available
2915
D.A.R.E. FUND
--------------
REVENUE PROJECTION
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
$1,461 $1,192 $4,708
$37,400 $38,000 $43,000
$3,582 $3,583 $3,384
$42,443 $42,775 $51,092
EXPENDITURE PROJECTION
Crime Control $41,861 $38,067
Cash Carry Over $582 $4,708
City of Kalispell, Montana
163
$51,092
$0
PROGRAM OF SERVICES
UPENUITUHRE Z'SUMMARY
FUND 2 915
DEPARTMENT 413
FUNCTION 4 2 014 0
ACCOUNT
D.A.R.E.
Police
D.A.R.E. Grant
BUDGET
ACTUAL
PROPOSED
1991
1991
1992
Personal Services
35,901
33,237
38,544
Maintenance and Operation
5,960
4,831
12,548
Capital Outlay
0
0
0
41,861
38,068
51,092
61% Is 100% Funded by State
Gommentary
The D.A.R.E. program is a comprehensive drug education program aimed
at fifth !rth1 and Girth (At h1 arAdA 1avPI gtiiHant._q_ Tha anal of
the program is to reduce drug and alcohol use in our community. A
seventeen (17) lesson curriculum is delivered to students once a
week. The curriculum is designed to teach students resistance and
decision making skills.
During the 1990-1991 school year the program was conducted in
nineteen (19) schools valley wide. Twenty-six (26) classes and over
six hundred (600) students received the program.
The school and travel section includes $1,400 for estimated 6,000
miles of vehicle travel to the schools at $.24 per mile. This money
is transferred to the city at the end of the year when more accurate
amount of mileage is available. It also includes $600 per diem for
potential reimbursement to the officer for actual out of pocket
expenses spent on meals eaten with the students. It is calculated
at $3.50 per meal for approximately 172 days of school. The $3.50
is the allowable rate for a lunch. There is $1,500 allowed for the
initial training of a new DARE officer who would be available to
fill in for the current officer if he were unable to be at school,
and would be prepared to eventually take over the DARE
City of Kalispell, Montana
164
DARE GRANT COMMENTARY - Page 2
program at a later date. There has been budgeted $381 to cover the
cost of attending the State DARE convention and work shop. These
items total $3,881.
The DARE program is a result of a State Board of Crime Control
grant. The grant is for 1 year at a time with a maximum of three
years worth. We have been given two yearly grants and have applied
for the third year which will run from July 1, 1991 to June 30, 1992.
It is our plan to invite the school districts to fund this program
when the grant money is no longer renewable.
During the 1990-1991 year students in the 6th grade of Helena
Flats, Fairmont Egan, Creston, Cayuse Prairie, Smith Valley, Somers,
Kila, St. Matthews, Trinity Lutheran, West Valley, Bigfork, Swan
River, Deer Park, Edgerton, Hedges, Peterson, Elrod and Russell
schools have received training in the DARE program. In excess of 600
students have been taught the semester long program. Approximately
thirteen classes each semester have been taught in one hour lessons.
The officer then interacts with the students at the school as much as
possible and works with the teachers to develop a coordinated response
to the lesson material presented each week to the class. The officer
when ever possible has lunch with the students and interacts at recess
and other free times with them. He makes every effort to portray a
positive police image to not only the 5th and 6th grade DARE students
but provides a non -threatening interaction with a police officer to
all the younger children at the schools as well. There have been
classes in 19 school districts and 26 classes this school year, with
over 600 students taught.
This coming year approximately 30 classes will be taught and
approximately 650 to 700 students give the DARE core curriculum. It
is our desire to add four classes in the Evergreen school district to
the program the coming year.
It is noteworthy that our DARE officer carries the teaching load
of two typical DARE officers. Our officer was also selected as one of
two 11DARE officers of the year" from the State of Montana.
M&O
Item 229 Line item increase is due to carry over of grant money and
donations plus anticipated $3,000 donations for the coming year. All
of this increase must be shown in this years budget in order to have
bugetary authority to spend.
City of Kalispell, Montana
165
FUND 2 915
D.A.R.E.
DEPARTMENT 413
Police
FUNCTION 420140
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
Personal Services:
110
Salaries
26,668
25,879
28,602
Overtime
FICA/MEDT
153
Health Insurance
3,868
3,868
4,603
155
Retirement - PERD
3,387
3,104
3,724
Workman's Comp
1,978
386
1,514
Unemployment
101
Total Personal Sery
35,901
33,237
38,544
Maintenance and operation:
210
Office Supplies
950
763
1,000
229
Other Supplies
3,010
2,874
7,667
373
School and Travel
2,000
1,194
3,881
Total M & 0
5,960
4,831
12,548
Capital Outlay
0
0
0
TOTAL
41,861
38,068
51,092
(Funded by State)
I City of Kalispell, Montana
P
165
FUND DEPARTMENT FUNCTION ACCOUNT
2915 D.A.R.E. 413 - POLICE 420140 D.A.R.E GRANT
DG
POSITION TITLE 1990 B 991 1 1992 RANGE 81991T B 992
D•ATotalOfficer 1 1 1 1 1 1 1 1 28,602
26,011 1 28,602
City of Kalispell, Montana
167
CASH:
Due from County
Grant
General Fund Transfer
Total Available
Crime control
Cash Carry over
2916 DRUG ENFORCEMENT GRANT
REVENUE PROJECTION
1991 BUDGET 1991
ACTUAL 1992
PROPOSED
$25
($248)
$0
$0
$0
$27,098
$23,545
$25,993
$11,664
$10,398
$11,572
$38,787
$33,695
$37,565
EXPENDITURE PROJECTION
$38,787
$33,695
$37,565
$0
$0
$0
City of .Kalispell, Montana
168
t
FUND 2916 I DEPARTMENT 413 FUNCTION 420140
Drug Enf. Police
ACCOUNT
BUDGET I ACTUAL ( PROPOSED
1991 ( 1991 1992
Personal Services 1 36,893 1 31,948 + 35,365
Maintenance and Operation
1,894
1,747
2,200
Capital Outlay
0
0
0
38,787 1 33,695 1 37,565
The goal of .this project is to enforce the State and Federal
statutes relating to the possession and/or sale of dangerous drugs
and the criminal activity associated with dangerous drug use in
Flathead County and its incorporated cities. The multi -agency task
force concept is intended to insure a well -coordinated, county -wide
drug enforcement program whose purpose is to attack the drug market
place at all levels by placing equal importance on the casual user,
the addict and the traffickers. Using officers from various
departments expands the investigative ability beyond the
capabilities of any single department and fosters communication
among the participating agencies.
For the calendar year 1990 SI/DET was responsible for 118 arrests,
worked (7,423) man hours and removed, by controlled purchase or
seizure, $878,056 worth of drugs from Flathead County. From
October 5, 1990 to April 1, 1991, a total of (65) arrests have been
made; (39) in Kalispell, (16) in Whitefish, (5) in Columbia Falls,
(2) in Bigfork, and (2) in Marion. Of these (55) were drug cases,
(5) were agency assists and (5) were warrant arrests other than
drugs.
It should be noted that the City pays only 26.5% of all line items
except item 354, contracted services. The amount shown, $2,200
City of Kalispell, Montana
WE
DRUG ENFORCEMENT COMMENTARY CONTINUED
is 26.5% of the total amount contracted. Therefore the city pays the
full amount, $2,200 on this (1) line item only.
This budget funds one City police officer who is assigned to work
100% of the time on the City -County Drug Team. His efforts on this
Drug Team task force are dedicated to undercover drug enforcement and
the suppression of all related criminal activity. He may occasionally
participate in special investigations, other than drugs, on special
request. The State of Montana pays 73.5% of his salary and the city
pays 2 6.5 % .
PERSONAL SERVICES
Item 110 - Wages
The salary is lower this year because we are using a less senior
officer than last year.
M&O
Item 354 - Contracted Services
This item is for our 25% share of a county secretary for the Drug
Team.
City of Kalispell, Montana
170
FUND 2916
Drug Enf. .
DEPARTMENT 413
Police
FUNCTION 420140
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
N0,
1991
1991
1992
ersonal Services:
10
3alaries
27,779
24,890
25,971
53
iealth Insurance
3,868
3,868
4,603
L55
Retirement - PERD
3,426
3,190
3,342
orkman's Comp
1,820
1,359
nemployment
90
Total Personal Sery
36,893
31,948
35,365
aintenance and Operation:
310
Dffice Supplies
354
Contract Services
1,894
1,747
2,200
513
Liability Ins.
Total M & 0
1,894
1,747
2,200
Capital Outlay
0
0
0
TOTAL
38,787
33,695
37,565
(Funded by State)
City of Kalispell, Montana
171
J4*111,11,11WH1114
FUND DEPARTMENT FUNCTION ACCOUNT
2916 DRUG ENF. 413 - POLICE 420140 DRUG ENFOR.
POSITION TITLE
1990 BUDGET
1992 RANGE BUDGET
BUDGET
Drug Enforcement
Officer 1 1 1 27,779 25,971
1 1 1 27,779 25,971
City of Kalispell, Montana
172
w9ji-
Housing Rehab
2940
COMMUNITY DEVELOPMENT BLOCK GRANT
----------------------------------
REVENUE PROJECTION
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
$0 $0 $375,000
EXPENDITURE PROJECTION
$0 $0 $375,000
City of Kalispell, Montana
173
� ��. __-_.._ ��._._._---------------•-----
PROGRAM OF SERVICES
tArERNODITURE SUMMARY
FUND
DEPARTMENT
FUNCTION Community
ACCOUNT
2940
480
Development Block Grant
470210
ACTUAL
ACTUAL
PROPOSED
89-90
90-91
91-92
CLASSIFICATION:
Maintenance & Operation
0-
O-
$375,000
-O-
-O-
$375.000
uommentary
Through a state wide competition these CDBG (Community Development Block Grant)
funds have been awarded to the City of Kalispell for the sole purpose of housing
rehabilitation. It is projected that 41 structures will be rehabilitated within the two
years of the grant. The contract has just been returned to the Department of Commerce
in Helena, and 20 units are targeted for the fiscal year 91-92. Twelve units are targeted
to be leveraged with weatherization funds from the Northwest Montana Human
Resource Council for a total of $10,000 in supplemental funds.
i
r;ti, i Mmrtr71117 -- —
174
I''I +T1 '
The City of Kalispell applied for a Community Development Block Grant from the
Department of Commerce in Helena. Official notice was received just before Christmas
that Kalispell was awarded the full $375,000 requested fro housing rehabilitation
activities in the Southwest area of Kalispell. This grant will enable the City in
accomplishing a total neighborhood revitalization of this previously highly
substandard neighborhood. A previous CDBG Grant was leveraged with EPA and City
funds to place this neighborhood on sewer and water as well as provide new streets and
curbs and gutters. Additional funds for the housing rehabilitation will be provided by:
* Up to $200,000 in loan money from First Federal Savings Bank of Montana
* Up to $20,000 in weatherization funds from Northwest Montana Human
Resources °
* $100,000 UDAG Loan Repayment funds allocated for housing rehabilitation
* $44,195 in in -kind administrative costs
Public meetings and news media promotions were conducted to encourage citizen
participation in this grant application.
It is projected that 41 structures will be rehabilitated within a two year period. Due to a
Flood Plain area designation this project will be phased into a north and south phase.
Initially 20 units are scheduled for rehabilitation during this fiscal year. The
remaining 21 structures will be scheduled for fiscal year 92-93.
��..___�----.------ City of Kalispell, Montana
75
� *A, 4 • 4 1ITS T10,41-
1I I 1
FUND DEPARTMENT FUNCTION Community
2940 480 470210
ACC, ACCOUNT ACTUAL ACTUAL PROPOSED
NO. 89-90 90-91 91-92
712
CDBG Residential Rehab
Loans & Grants
IQ
IQ
$375,000
- City of Kalispell, Montana =-=- ---:—
16
�I
DEBT SERVICE FUNDS
------------------
REVENUE
EXPENDITURE
CASH
--------------------------------------------------------------------
FUND
CASH 7/1/91
ANTICIPATED
PROJECTION
CARRY OVER
G.O.
BOND
$34,631
$54,101
$68,343
$20,389
REVOLVING
$0
$17,100
$17,100
$0
1983
S&C
($795)
$1,995
$1,200
$0
1984
S&C
($8,326)
$14,166
$5,840
$0
1985
S&C
($5,082)
$15,042
$9,960
$0
1986
S&C
($921)
$4,797
$3,876
$0
1987
S&C
($2,473)
$8,806
$6,333
$0
1988
S&C
$999
$6,172
$7,171
$0
1989
S&C
$363
$3,207
$3,570
$0
1990
S&C
$1,169
$3,291
$4,460
$0
MERIDIAN
S&C
$568
$1,238
$1,806
$0
SID
313
($2,961)
$2,961
$0
$0
SID
328
($147,298)
$185,738
$38,440
$0
SID
333
$0
$7,500
$7,500
$0
SID
334
($4,238)
$6,383
$2,145
$0
SID
335
($768)
$2,628
$1,860
$0
SID
336
($340)
$1,490
$1,150
$0
SID
337
($1,475)
$13,200
$11,725
$0
SPEC.
LT #1
($7,847)
$18,927
$11,080
$0
SPEC.
LT #2
($2,228)
$9,448
$7,220
$0
($147,022)
$378,190
$210,779
$20,389
City of Kalispell, Montana
177
3010
G. 0. BOND-BRUCKHAUSER POOL
----------------------------
REVENUE PROJECTION
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
CASH:
$24,644
$24,644
$28,863
Due from County
$5,768
Real Estate Taxes
$52,324
$60,668
$38,087
Personal Property Taxes
$6,563
$6,144
$2,914
Penalty & Int.
$1,000
$1,458
$1,200
Light Vehicle Tax
$3,302
$5,519
$5,500
MV Flat Fees
$282
$441
$500
Corporation Tax
$1,747
$2,865
$2,800
State Pers. Prop. Reim.
$3,557
$1,636
$1,600
Interest Earnings
$600
$1,828
$1,500
Total Available
$94,019
$105,203
$88,732
EXPENDITURE PROJECTION
Debt Service
$71,120
$70,572
$68,343
Cash Carry Over
$22,899
$28,863
$20,389
Due from County -taxes
$5,768
30% maximun allowable cash carry over = $20,503
City of Kalispell, Montana
178
1
�i
CASH:
Real Estate Taxes
Personal Property Taxes
Penalty & Int.
Light Vehicle Tax
MV Flat Fees
Corporation Tax
State Pers. Prop. Reim.
Misc. old tax rev.
Interest Earnings
Total Available
3500
S.I.D. REVOLVING FUND
---------------------
REVENUE PROJECTION
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
$44
$44
$0
$35,332
$23,623
$14,024
$0
$0
$1,570
$0
$48
$20
$2,570
$442
$280
$200
$103
$65
$2,106
$1,105
$816
$1,034
$376
$225
$0
$809
$0
$900
$237
$100
$42,186
$26,787
$17,100
EXPENDITURE PROJECTION
Fund Transfers for Debt $42,186 $26,787 $17,100
Cash Carry over $0 $0 $0
Maximum allowable levy is 5% of outstanding S.I.D. debt
Outstanding long term debt 6/30/91 $345,014 x 5% = $17,251
City of Kalispell, Montana
179
PROGRAM OF SERVICES
Ex"PEN"01 TURE SUMMARY
FUND 3000's
Debt Service Funds
DEPARTMENT
FUNCTION
Debt Service
ACCOUNT
BUDGET
ACTUAL
PROPOSED
3010-Gen Oblig Bond '85
1991
1991
1992
30,000
30,000
30,000
Principal
Interest
39,920
39,918
37,143
Misc. Interest
500
500
Fiscal Agent Fees
700
655
700
3500 SID Revolving
42,186
26,787
17,100
3583-3570 Sidewalk & Curbs
Principal
24,500
26,400
28,200
Interest
16,541
14,460
12,916
Misc. Interest
2,450
3,100
3628-3702 SID's
Principal
42,000
48,500
38,500
Interest
32,173
30,408
19,320
Misc. Interest
15,500
6,690
23,300
246,470
223,818
210,779
The G.O. Bond Fund is a voted levy for debt service for the city
Bruckhauser Pool construction. The original debt was $550,000
sold in 1985 for 15 years.
The SID Revolving fund is used to make loans to individual special
Improvement District debt service funds to pay for shortfalls of
revenue needed to pay principal and interest.
We have numerous SID's and Sidewalk & Curb funds which are assessed
against the property and billed on the County tax notice.
City of Kalispell, Montana
".I
FUND & Curbs
Sidewalk
DEPARTMENT
FUNCTION
Debt Service
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
N0,
1991
1991
1992
3583
1983 S & C
Principal
11000
1,000
1,000
Interest
200
200
100
Misc. Interest
50
100
3584
1984 S & C
Principal
4,000
8,000
4,000
Interest
1,680
1,693
1,440
Misc. Interest
400
400
3585
1985 S & C
Principal
4,000
4,000
8,000
Interest
2,460
2,460
1,260
Misc. Interest
700
700
3586
1986 S & C
Principal
2,500
2,500
2,500
Interest
1,102
1,102
876
Misc. Interest
500
500
3587
1987 S & C
Principal
4,000
4,000
4,000
Interest
2,313
2,313
1,833
Misc. Interest
500
500
3588
1988 S & C
Principal
4,000
4,000
4,000
Interest
3,451
3,451
2,971
Misc. Interest
200
200
3589�
1989 S & C
Principal
2,000
2,000
2,000
Interest
2,585
2,585
1,470
Misc. Interest
100
100
3590
1990 S & C
Principal
1,800
Interest
2,160
Misc. Interest
500
3570
Meridian S & C
Principal
3,000
900
900
Interest
2,750
656
806
Misc. Interest
100
�- City of Kalispell, ell, Montana
181
T -9
I *A4
1 1
FUND
DEPARTMENT
FUNCTION
Debt Service
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
628
SID 328
Principal
15,000
15,000
15,000
Interest
13,050
13,122
10,440
Misc. Interest
5,000
13,000
633
SID 333
Principal
7,500
14,000
Interest
4,575
2,874
Misc. Interest
7,500
6,690
7,500
3634
SID 334
Principal
1,000
1,000
1,000
Interest
1,015
1,039
145
Misc. Interest
1,000
11000
3635
SID 335
Principal
1,500
1,500
1,500
Interest
540
360
360
Misc. Interest
3636
SID 336
Principal
1,000
Interest
150
150
150
Misc. Interest
3637
SID 337
Principal
5,000
5,000
51000
Interest
8,163
8,163
6,425
Misc. Interest
500
300
3701
Spec. Lt. #1
Principal
9,000
91000
91000
Interest
3,600
3,600
1,080
Misc. Interest
1,000
1,000
3702
Spec. Lt. #2
Principal
3,000
3,000
6,000
Interest
1,080
1,100
720
Misc. Interest
500
500
City of Kalispell, Montana
�a
PROG"RAM OF
SERVICES
4055
CAPITAL EQUIPMENT FUND
----------------------
CASH:
Traffic Safety Grant
Board Investment lease
Total Available
REVENUE PROJECTION
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
$4,600 $4,600 $4,600
$14,360 $14,360 $9,585
$85,000 $0 $0
$103,960 $18,960 $14,185
EXPENDITURE PROJECTION
Capital Outlay $18,960 $14,360
Sweeper $85,000 $0
Cash Carry over $0 $4,600
$14,185
$0
$0
City of Kalispell, Montana
783
PROGRAM OF SERVICES
gnu IF
UPENNENDITNUERE SUMMARY
FUND 4055
Capital Equipment
DEPARTMENT 413
FUNCTION 420140
ACCOUNT
Capital Outlay
BUDGET
1991
ACTUAL
1991
PROPOSED
1992
103,960
14,360
14,185
103,960,
14,360
14,185
L1111fill-It=
The Capital Equipment Fund is used to account for equipment
puchases that are financed by alternative financing such as grants
of leases. This year the police department is upgrading its
computer system with a grant from the state. The sweeper budgeted
last year has been reappropriated in the Special Street Maintenance
budget.
City of Kalispell, Montana
184
EXPENDITURE DETAIL
FUND 4055 DEPARTMENT 413 FUNCTION 420140
Capital Equipme t
ACC. ACCOUNT BUDGET ACTUAL
N0. 1991 1991
PROPOSED
1992
Capital Outlay:
948
Computer - Pd.
4,600
4,600
940
Computer - Court
12,910
12,910
940
Computer - Upgrade
9,585
940
Radar Guns
1,450
1,450
940
Sweeper
85,000
TOTAL
103,960
14,360•
14,185
City of Kalispell, Montana
185
PROGRAM OF SERVICES
4075
LAWRENCE PARK RECLAMATION GRANT
----------------------------------
REVENUE PROJECTION
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
CASH: $0 $0 $27,000
DNRC GRANT $0 $170,260
Donations $2,000 $0
General Fund transfer $25,000
Total Available $27,000 $197,260
EXPENDITURE PROJECTION
Construction in Progress $0 $0 $197,260
Total expenditures $0 $197,260
CASH CARRY OVER $27,000 $0
A
City of Kalisgll, Montana
' , •
FUND 407 s DEPARTMENT FUNCTION ACCOUNT
Lawrence Park Gran Parks Lawrence Park Grant
ACTUAL ACTUAL PROPOSED
89-90 90-91 91-92
Personnel Services -0- -0- -0-
Maintenance & Operations -0- -0- 197,260
Capital Outlay -0- -0- -0-
-0- 1 -0- 1 197,2 60
Lawrence Park Slope Stabilization & Reclamation
The proposed project will accomplish several long term goals of the
City of Kalispell, Parks Department, Buffalo Hill Golf Course and local
residents.
A primary purpose is to stabilize the near vertical cut bank, there-
by stopping crown erosion. The 100 foot, near vertical, bank is a
hazard to the users of the golf course and park users. Stabilization
through sloping and grading will eliminate the hazard. It will also
halt continued erosion and the threat to the golf course.
Reclamation will allow the City to promote increased park use. Road
and parking construction will confine trffic, enhance park habitat and
restrict access to all reclaimed areas.
City of Kalispell, Montana
. PROGRAM OF SERVICES
FUND 407 5 DEPARTMENT FUNCTION
Lawrence Park Grant 436--Parks & Rec. I Lawrence Park Grant
ACC, ACCOUNT ACTUAL ACTUAL PROPOSED
NO. 89-90 90-91 91-92
Personnel Services -0- -0- -0-
Maintenance &
Operations
950 Const. in Progress
Total Maintenance
& Operations
Capital Outlay
TOTAL
19 7,260
-0- -0- 19 7,260
-0- -0-
-0- -0- 19 7, 250.
City of Kalispell, Montana
18
4070
WEST SIDE TIF PROJECT-SYKES AREA
--------------------------------
REVENUE PROJECTION
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
CASH $0 $0 $13,058
Transfer from TIF:
public works $318,958 $110,000 $235,000
parks $16,020 $16,020
TOTAL AVAILABLE $334,978 $126,020 $248,058
EXPENDITURE PROJECTION
f Construction in Progress
public works
parks
TOTAL EXPENDITURES
Cash Carry Over
$318,958
$16,020
$334,978
$0
$98,011
$14,951
$112,962
$13,058
$246,989
$1,069
$248,058
$0
City of Kalispell, Montana
189
The 1991 Sykes Project will consist of three blocks of total reconstruction
and two and one half blocks of partial reconstruction.
Blocks to be totally reconstructed are Second Street West between First
Avenue West and Second Avenue West and Third Avenue West between Second Street
West and Fourth Street West. Work will include excavation, water main
replacement, grading, paving, sidewalk replacement, and some new street lights.
Blocks to be partially reconstructed are Third Street West between Fifth
Avenue West and Third Alley West. Work will include storm drain installation,
transition grading at both ends, plant mix overlay, and minor curb and sidewalk
replacement.
City of Kalispell, Montana
PROGRAM OF SERVICES
twn X Pa E Naff Uwft I T NUN Hm E" Si NUN Mmw MA MY
FUND 4070 DEPARTMENT 410 FUNCTION
Sykes Public Works Construction
BUDGET ACTUAL
1991 1 1991
Construction in Progress
334,978
MvqFw1-k
PROPOSED
1992
334,978 112,962 1248,058
uommentary
Water Fund has a budget of $60,000 for this project also. Tax
Increment Fund is financing all but the Water portion.
City of Kalispell, Montana
1911
m
FUND 4070
S-vkes
DEPARTMENT 410
Public Works
FUNCTION
Construction
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
Capital Improvements
50
Constr. in Progress
Curb & Gutter
30,000
25,693
18,000
Streets
269,958
55,403
190,589
Storm
10,000
8,414
38,400
Water
9,000
8,501
0
Parks
16,020
14,951
1,069
TOTAL
334,978
112,962
248,058
City of Kalispell, ell, Montana
192
4291
1991 SIDEWALK & CURB CONSTRUCTION
-----------------------------------
REVENUE PROJECTION
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
Cash $0 $0 $0
Charge for Services $0 $30,381
Proceeds of S & C Bonds $50,000 $21,823 $50,000
AVAILABLE $50,000 $52,204 $50,000
EXPENDITURE PROJECTION
S & C Construction $50,000 $52,204 $50,000
Cash Carry Over $0 $0 $0
City of Kalispell, Montana
193
++ FUND 4291
1991 S & C Const.
UPENDITURE SUMMARY
DEPARTMENT 470 FUNCTION 430234 ACCOUNT
Sidewalk & Curb
BUDGET TACTUAL
1991 1991
IlSidewalk & Curb Constr
PROPOSED
1992
52,204 1 52,204 1 50,000
52,204 52,204 50,000
Commentary
The sidewalk and curb construction fund is used to record
expenditures for replacing sidewalks and curbs which residents
request or which the city orders in. The costs are paid for by the
property owner. They are billed for the cost of construction plus
5% for administration. The property owner can have the cost put on
the tax notice for a period of 8 years. The City sells Sidewalk and
Curb Warrants for the amount of the assessment.
City of Kalispell, Montana
194
4Av4j4fl111 f 4 m!
FUND 4291
1991 S & C Const
DEPARTMENT 410
FUNCTION 430234
I Sidewalk & Curb
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
937
Curb & Gutter
Capital Improv's
50,957
50,957
48,000
822
Admin Trans
1,247
1,247
2,000
TOTAL
52,204
52,204
50,000
City of Kalispell, Montana
195
5210
WATER FUND
REVENUE PROJECTION
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
CASH
$177,186
$177,186
$334,698
Metered water sales
$750,000
$725,104
$745,000
Hookup fees
$6,000
$5,800
$6,000
Hydrant Rental
$26,535
$26,535
$13,268
Installation charges
$3,500
$8,132
$3,500
Sale at auction
$7,950
$0
Interest Earnings
$20,000
$19,134
$20,000
Total available $983,221 $969,841 $1,122,466
EXPENDITURE PROJECTION
Water Operating $622,110 $597,630
Capital Outlay $270,570 $37,243
Depreciation funded'92 $90,000 $90,000
Total Expenditure $982,680 $724,873
Cash Carry Over
Operating $91,741 $334,968
R & D Cash $0 $0
$609,620
$225,967
$90,000
$925,587
$223,517
$90,000
City of Kalispell, Montana
196
tXPENDITURE SUMMARY
FUND 5210 DEPARTMENT 447 FUNCTION 430550
Water Water Operating Water Facilities
BUDGET ACTUAL
1991 1 1991
Personal Services
Maintenance and Operation
Capital Outlay
282,860
426,200
273,620
275,849
411,781
37,243
ACCOUNT
PROPOSED
1992
262,594
437,026
225,967
982,680 724,873 925,587
Commentary
WATER OPERATING
The purpose of this department is to provide safe, potable,
palatable water for the domestic, institutional, industrial, and
commercial needs of consumers and to provide adequate pressure and
flow to meet fire fighting and irrigation requirements. Maintenance
of the supply, transmission, distribution, storage facilities, and
related controls are an integral part of the function of this
department.
The water department maintains over 54 miles of distribution mains,
three wells, one spring, one major booster pumping station, and
three storage reservoirs. Continual maintenance and operation of
the system, including valves and hydrants, as well as repair and
replacement of underground mains and nearly 5,000 meters are the
responsibility of this department.
Objectives:
1. Continue meter program to maintain and increase accountability
of water sales. Concentrate on eliminating all unmetered uses
of water.
2. Build new water warehouse by city shop to consolidate city work
force and centralize activities.
City of Kalispell, Montana
197
PROGRAM OF SERVICES
WATER OPERATING
OBJECTIVES:
3. Utilize existing computer terminals at City Hall to improve scheduling,
inventory and computational abilities.
4. Increase operator awareness and training, where appropriate, to develop more
capable and productive staff.
5. To request policies concerning water useage at city -owned properties.
6. To respond to all customer service calls within 24 hours.
7. Continue replacement of old leaking water mains throughout the city to
increase system efficiency.
8. Continue replacement of old and inoperative fire hydrants to insure adequate
fire protection services.
9. Analyze water system performance and design improvements to insure adequate
pressures and flows throughout the system with special attention to the
High Pressure Zone.
10. Evaluate status of Noffsinger Springs water supply with respect to
conformance with Federal Safe Drinking Water Act_ Standards.
Materials and Services
341 Electricity 69,000
To cover electrical bill for all pumping stations
356 Consultants 5,000
Noffsinger Springs Eval 5,000
368 Roadway Improvements 4,000
To cover repairs to the street made by a cut by the
water dept. too small to delegate to street dept.
Capital Outla
216 Computer Equipment 2,467
AutoCadd Program and plotter
Water Oper
WWTP
Sewer
Garbage
33% total AutoCadd 5,000
33% total plotter, laser printer 3,900
920 Buildings 130,000
New Water Warehouse
City of Kalispell, Montana
WATER OPERATING
Capital Outla
931 Contract Main Installation 60,000
Sykes projected estimate for water main replacement
934 Capital Improvements 30,000
Replace water Main - Rosewood off Hawthorne (9,000)
Replace Water Main - Main St. between loth St. & llth St (10,500)
Replace Water Main - 4th Ave. W. & West Utah St. (3,500)
Close Loop @ Northridge Dr. & Hilltop Ave. (2,000)
Replace 8" Section in 12" Main - Parkway & Summit Dr. (5,000)
940 Machinery & Equipment 3,500
Compactor 3,000
Trash Pump 500
City of Kalispell, Montana
19
1 *:4 j 4MI 1 tll�a]Ejm
FUND 5210
Water
DEPARTMENT 447
Water Operating
1 FUNCTION 430550
Water Facilities
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
Personal Services:
10
Salaries & Wages
226,468
228,664
179,456
21
Overtime
13,950
10,578
10,000
FICA/MEDT
13,638
53
Health Ins.
30,446
25,447
35,903
155
Retirement - PERD
11,196
10,225
11,305
514
Workers Comp Ins
935
11,664
515
Unemployment
800
628
Total Personal Sery
282,860
275,849
262,594
Maintenance & Oper:
210
Office Supplies
2,000
1,916
2,000
213
Small Office Equip
543
215
Computer Supplies
2,300
1,127
600
221
Safety Equip & Supp
1,000
538
1,000
222
Lab Supplies
150
42
200
224
Janitorial Supplies
150
134
150
226
Chlorine & Chemical
760
328
500
229
Other Supplies
500
505
500
231
Gas and Oil
4,500
6,968
11,200
241
Consumable Tools
4,000
3,902
4,000
312
Postage
1,000
331
11000
320
Printing
3,900
3,869
3,000
335
Membership & Dues
600
539
600
341
Electricity
69,000
63,986
69,000
343
Sewer
100
66
100
344
Natural Gas
3,000
4,112
4,000
345
Telephone
400
257
300
349
Lab Services
2,500
2,220
2,500
353
Auditing
3,500
3,500
2,000
354
Contract Services
2,500
2,191
2,000
355
Billing Costs
4,500
4,458
4,500
356
Consultants
35,000
25,649
5,000
357
Consumer Couns. Tax
1,000
853
1,000
359
Collection Services
36
360
Repair & Maint Svcs
3,088
2,907
4,000
361
Motor Vehicle Maint
87
144
400
362
Equipment Maint
5,000
2,626
4,000
363
Office Equip Maint
200
105
200
366
Building Maint
3,000
1,477
4,000
368
Roadway Improv's
2,922
4,000
City of Kalispell, Montana
200
*A 9 C111it"16 4114
FUND 5210
Water
DEPARTMENT 447
Water Operating
FUNCTION 430550
Water Facilities
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
369
Radio Maint
2,500
2,325
500
373
School & Travel
1,000
894
1,000
380
Training Materials
200
200
395
Equipment Rental
1,000
47
1,000
398
Hydrant Inspect.
1,500
3,000
410
Constr. Materials
15,000
15,201
35,000
421
Meters
31,000
28,340
20,000
422
Hydrants
24,225
7,649
28,000
423
Materials - Mains
30,000
23,669
25,000
424
Materials - Service
7,000
19,786
15,000
425
Materials - Pumps
1,800
7,859
2,000
490
Other Materials
510
Property & Liab Ins
5,000
8,982
6,000
532
Lease Payments
600
810
Bad Debt Expense
821
Cent. Garage Trans
9,000
91000
12,500
822
Admin Trans
46,800
46,800
63,236
828
Data Proc Trans
5,840
5,840
5,840
831
Depreciation Exp
90,000
90,000
90,000
950
Constr in Progress -
Meridian Road
4,138
Total M & O
426,200
411,781
437,026
Capital Outlay:
920
Buildings
73,923
130,000
931
Contr Main Install
60,000
934
Capital Improv
96,515
210
30,000
940
Machinery & Equip
70,132
5,434
3,500
944
Vehicles
30,000
30,983
949
Capital Outlay
216
Computer Equipment
3,050
616
2,467
273,620
37,243
225,967
TOTAL
982,680
724,873
925,587
City of Kalispell, Montana
201
FUND
DEPARTMENT
FUNCTION Water
ACCOUNT
5210 Water
447 Water Operating 1430550
Facilities
110 Salaries
BUDGET
RANGE
BUDGET
BUDGET
89-90
90-91
91-92
POSITION TITLE
90-91
91-92
Public Works Director
.25
9,750
Superintendent
Utility Engineer-
-.-25
.35
-
6,910
8,580
Office Engineer -
.25
5,460
Clerk II a'p-e!
.25
3,671
Billing Clerk
1
16,246
Meter Reader
.50
10,856
Working Foreman, /�G_ ,-,..
1
23,586
Maintenance & Repair
4
89,792
COLA & P & C Adjustment
4,605
TOTAL I 1 ( 7.85 1 1 1 179,456
City of Kalispell, Montana
202
CASH: operating
** storm
* capital improv.
Sub total cash
REVENUE: Sewer service
** storm
* hookup
misc. rev.
interest
Sub total Revenue
TOTAL AVAILABLE
5310/5349
SEWER/WWTP/STORM FUND
---------------------
REVENUE PROJECTION
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
$375,275
$375,275
$462,741
$7,545
$80,067
$112,429
$75,968
$375,275
$495,249
$618,776
$1,060,000
$1,004,090
$1,328,400
$210,000
$214,146
$210,970
$0
$32,075
$32,075
$0
$1,204
$500
$90,000
$73,300
$75,000
$1,360,000 $1,324,815 $1,646,945
$1,735,275 $1,820,064 $2,265,721
EXPENDITURE PROJECTION
SEWER
$749,995
$490,950
$429,642
WWTP
$623,478
$566,444
$938,306
STORM
$210,260
$160,745
$173,779
CAPITAL IMPROV FUND
$78,030
$68,536
SUB TOTAL $1,583,733
$1,286,675
$1,541,727
Cash needed for WWTP reserve
required by EPA use of funds
***
$78,734
$78,734
Depreciation (unfunded)
Sewer $60,000
$60,000
add back to cash
WWTP $85,000
$85,000
Storm $20,000
$20,000
CASH CARRY OVER:
SEWER FUND
$462,741
$564,959
** Storm
$80,067
$137,258
* Capital Improv. acct.
$75,968
$.108,043
Total
$618,776
$810,260
*** WWTP replacement account has been reimbursed from Bond
proceeds $600,000. The annual contribution of $78,734 was
established by City Ordinance. These funds are not budgeted.
City of Kalispell, Montana
203
PROGRAM OF SERVICES
10:0 X`P E N600"ITURE SUMMARY
FUND 5310
DEPARTMENT 454
FUNCTION 430630
ACCOUNT
Sewer
Sewer Operating
Sewer Facilities
BUDGET
ACTUAL
PROPOSED
1991
1991
1992
Personal Services
155,397
141,590
103,547
Materials and Services
121,258
84,594
137,668
Capital Outlay
331,830
122,756
42,467
Debt Service (Sanitary
Sewer only)
183,265
82,010
85,960
Depreciation
60,000
60,000
60,000
851,750
490,950
429,642
1
SEWER OPERATING
It is the purpose of this department to operate and maintain the
sewer collection and transmission facilities of the City of
Kalispell. This system contains more than 52 miles of sanitary
sewer lines and 8 sewage pumping stations.
The department's chief activity is to maintain the continual
operation of sewer lines and pumping stations. Maintenance
procedures include jet rodding, gravity flushing and other
mechanical and chemical cleaning methods as required. During the
construction season, the department adjusts the elevations of
existing manholes to match road grades.
Objectives:
1. Repair critically defective sewer line segments revealed by
television inspection.
2. Rehabilitate lift station #1 with new pumps and modifications
prevent storm drainage infiltration. Analyze possibility of
rerouting sewage to lift station #2 and eliminating lift stn
3. Install auxiliary power units at lift stations #2 and #3.
4. Continue cleaning sewer lines with jet-rodder.
5. To control root growth in sewer lines where needed.
City of Kalispell, Montana
to
#1.
204
OBJECTIVES:
6.
Resolve pump priming problems at lift station #8.
7.
To respond to all customer service calls within 24
hours.
Materials and Services
216
Computer Equipment
2,467.00
33% Auto Cadd Program 1,167
33% Plotter - Laser Printer 1,300
320
Printing
3,000.00
33% of printing city maps & dwgs 3,000
356
Consultants
15,000.00
L.S. #1 - investigate bypass of L.S. #1
L.S. #2 - auxiliary power study update
cathodic protection
L.S. #3 - auxiliary power study 15,000.00
410
Construction Materials
25,000.00
Repair or bypass L.S. #1 20,000
General materials 5,000
425
Materials for Lift Stations
2,200.00
Materials to finish L.S. #6 1,200
Materials to finish L.S. #1 1,000
Capital
Outlay
940
Machinery & Equipment
40,000.00
Stand-by power unit L.S. #2 20,000
Stand-by power unit L.S. #3 20,000
City of Kalispell, Montana
205
1111HIM411 fill
4k i i 11
FUND 5310
Sewer
DEPARTMENT 454
Sewer Operating
FUNCTION 430630
Sewer Facilities
ACC,
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
Personal Services:
10
�21
Salaries & Wages
125,639
113,904
71,014
Overtime
4,100
3,906
4,100
FICA/MEDT
5,746
153
Health Ins.
18,435
16,634
13,790
155
Retirement - PERD
6,823
6,679
4,820
514
Workers Comp Ins
400
467
3,814
515
Unemployment
263
Total Personal Sery
155,397
141,590
1031547
Materials & Services
210
Office Supplies
250
447
200
213
Small Office Equip
543
215
Computer Supplies
50
221
Safety Equip & Supp
2,000
740
1,000
222
Lab Supplies
50
27
50
229
Other Supplies
250
351
250
231
Gas and Oil
2,500
2,987
2,100
241
Consumable Tools
1,000
863
1,000
312
Postage
400
58
500
320
Printing
1,700
2,082
3,000
341
Electricity
2,300
2,633
2,700
342
Water
500
500
344
Natural Gas
1,000
1,469
1,500
345
Telephone
150
30
150
353
Auditing
4,000
4,000
4,000
354
Contract Services
2,833
2,574
9,200
355
Billing Costs
3,500
4,498
3,500
356
Consultants
35,000
1,385
15,000
357
Consumer Couns. Tax
1,300
1,177
1,300
362
Equipment Maint
1,200
658
700
366
Building Maint
200
270
100
368
Roadway Improv's
2,000
1,071
1,500
369
Radio Maintenance
500
435
200
373
School & Travel
500
108
300
395
Equipment Rental
250
250
410
Constr. Materials
10,000
2,711
25,000
425
Materials - Pumps
500
117
2,700
City of Kalispell, Montana
I *AA a 4 N I] I PH, 41A 4
FUND 5310
DEPARTMENT 454
FUNCTION 430630
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
10
Property & Liab Ins
3,100
9,085
3,500
10
Bad Debt Expense
21
Cent. Garage Trans
5,000
5,000
91000
22
Admin Trans
36,355
36,355
43,018
28
Data Proc Trans
2,920
2,920
5,400
Total M & S
121,258
84,,594
137,668
Capital Outlay:
16
Computer Equipment
2,300
1,257
2,467
34
Capital Improv
53,530
203
940
Machinery & Equip
208,000
107,565
40,000
944
Vehicles
13,000
13,731
949
Capital Outlay
55,000
Total Cape Outlay
331,830
122,756
42,467
620
Debt Service
183,265
82,010
85,960
831
Depreciation Exp
60,000
60,000
60,000
TOTAL
851,750
490,950
429,642
City of Kalispell, Montana
207
PROGRAM OF SERVICES
� -J I
AMWIT,4 H'14
FUND DEPARTMENT FUNCTION Sewer ACCOUNT
5310 Sewer �454 Sewer Operating 430630 Facilities 110 Salaries
RANGE BUDGET BUDGET
POSITION TITLE 89-90 90-91 91-92 90-91 91-92
Working Foreman 1 23,046
Maintenance & Repair 2 43,180
COLA & P & C Adjustment 4,788
I TOTAL I 1 1 3 1 1 1 71,014
City of Kalispell, Montana
FUND 5310 DEPARTMENT 455 FUNCTION 430640 ACCOUNT
Sewer Wastewater Treatment, Wastewater Treatmen
BUDGET ACTUAL PROPOSED
1991 1991 1992
Personal Services
Materials and Services
Capital Outlay
Debt Service
Depreciation
1
223,555
206,978
6,509
118,445
75,000
630,487
185,910
192,116
1,436
111,982
75,000
566,444
230,130
208,652
4,967
409,557
85,000
938,306
WASTEWATER TREATMENT
The purpose of the treatment plant division is to operate and
maintain the city's 2.6 million gallon per day wastewater treatment
plant. Effluent from this plant must comply with discharge
limitations set by the Montana Pollutant Discharge Elimination
System Water Quality Standards.
The major activities of the plant personnel are the continual
.,operation and maintenance of the treatment facilities. The
facilities are divided into two distinct treatment systems.; namely
the liquid stream and the sludge handling facilities. The plant
contains a variety of pumps, motors and other mechanical
equipment that require regular attention. To achieve proper
treatment, operating parameters are calculated and set daily.
Sludge disposal is another major and time consuming task.
Objectives:
1. Repair and/or replace Digestor Facility foam application
insulated roofing system. (To be funded with Construction Fund)
2. Paint Digestor Facility.
3. Construct new shelter for effluent sampling equipment.
City of Kalispell, Montana
209
PAROGIRAM OF SERVICES
WASTEWATER TREATMENT
OBJECTIVES:
4.
To monitor Ashley Creek water quality in order to
attain more information
about the effect of the wastewater treatment plant
on the creek quality.
5.
To analyze current sewer rates.
Materials and Services
216
Computer Equipment
2,467.00
33% Auto Cadd Program 1,167
33% Plotter - Laser Printer 1,300
362
Equipment Maintenance
10,000.00
Repairs on main pump 10,000
(last year expenditure 17,000)
366
Building Maintenance
500.00
Effluent sampler
421
Meters
1,000.00
New gas meter 1,000
Capital
Outlay
940
Mach & Equip
2,500.00
Sequential wastewater sampler for field
monitoring and treatment plant auxiliary
City of KaliTell, Montana
o
14"A a 4 N 11 k Uffla, 4 11:1
FUND 5310
Sewer
DEPARTMENT 455
Wastewater Treatmen
FUNCTION 430640
Wastewater Treatment
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
Personal Services:
10
Salaries & Wages
177,498
153,145
154,197
21
Overtime
12,100
9,098
12,000
FICA/MEDT
12,714
153
Health Ins.
23,758
15,675
30,000
155
Retirement - PERD
9,699
7,448
10,665
14
Workers Comp Ins
500
544
9,972
15
Unemployment
582
Total Personal Sery
223,555
185,910
230,130
Materials & Services
210
Office Supplies
200
388
200
213
Small Office Equip
543
215
Computer Supplies
14
50
221
Safety Equip & Supp
500
538
11000
222
Lab Supplies
2,600
3,689
3,000
224
Janitorial Supplies
300
180
250
225
Alum
22,000
17,967
20,000
226
Chlorine and Chem
3,500
2,119
3,000
229
Other Supplies
2,000
2,381
2,000
231
Gas and Oil
2,000
1,391
11000
241
Consumable Tools
11000
684
750
312
Postage
300
252
500
320
Printing
1,700
1,604
3,000
334
Public Educ Matls
500
170
200
335
Membership and Dues
250
214
250
341
Electricity
61,000
58,053
67,000
342
Water
10,000
9,085
10,000
344
Natural Gas
3,500
4,377
4,000
345
Telephone
400
438
400
349
Lab Services
6,300
2,213
6,300
351
Legal Fees
860
353
Auditing
2,500
2,759
2,000
354
Contract Services
200
198
200
355
Billing Costs
3,500
(6)
3,500
356
Consultants
500
553
357
Consumer Couns. Tax
3,500
2,000
361
Motor Vehicle Maint
500
45
200
362
Equipment Maint
8,000
17,016
10,000
366
Building Maint
500
639
500
369
Radio Maintenance
250
235
200
City of Kalispell, Montana
211
14A 44,11 1 til fl, 4 114-
j
FUND 5310
Sewer
DEPARTMENT 455
Wastewater Treatmen
FUNCTION 430640
Wastewater Treatment
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
73
School & Travel
3,000
732
2,500
80
rraining Supplies
500
1,000
95
Equipment Rental
300
90
300
121
vleters
1,500
1,055
1,000
310
Property & Liab Ins
12,500
13,803
12,000
321
Cent. Garage Trans
12,000
10,000
12,000
322
Admin Trans
36,758
34,917
32,950
328
Data Proc Trans
2,920
2,920
5,402
otal M & S
206,978
192,116
208,652
Capital Outlay:
216
Computer Equipment
1,500
11000
2,467
334
Capital Improv
5,009
327
340
Machinery & Equip
109
2,500
Total Cap. Outlay
6,509
1,436
4,967
Debt Service
118,445
111,982
409,557
331
Depreciation
75,000
75,000
85,000
TOTAL
630,487
566,444
938,306
City of Kalispell, Montana
212
F01*111 il I il 14 qFH 11 14
FUND
DEPARTMENT Wastewater
FUNCTION Wastewater
ACCOUNT
5$lO Sewer
455 Treatment
430640 Treatment
110 Salaries
BUDGET
RANGE
BUDGET
BUDGET
89-90
90-91
91-92
POSITION TITLE
90-91
91-92
Chief Operator
1
24,752
Operator
1
22,942
Operator/Maintenance
1
22,422
Lab Tech
1
21,382
Public Works Director
.25
9,750
Superintendent
.25
6,910
Utility Engineer
.40
9,806
Office Engineer
.25
5,460
Billing Clerk
1
16,246
Meter Reader
.50
10,856
Clerk II
.25
3,671
TOTAL 6.90 154,197
City of Kalispell, Montana
213
on% R Oft WN
UPUBITURE SUMMARY
FUND 5349 DEPARTMENT 453 FUNCTION 430246 ACCOUNT
Storm Sewer Storm Sewer Storm Sewer
Personal Services
BUDGET
1991
ACTUAL
1991
PROPOSED
1992
40,152
27,129
0
Materials and Services
53,738
18,013
70,889
Constr in Progress
15,420
14,652
Depreciation
20,000
20,000
20,000
Debt Services
80,950
80,951
82,890
210,260 I 160,745 173,779
STORM SEWER MAINTENANCE
The Storm Sewer Division is responsible for the maintenance and
operation of the storm water collection, transmission, detention,
treatment, and disposal facilities of the City of Kalispell. The
purpose of this system is to collect and properly dispose of storm
water from snow melt, rainfall or other sources.
The Storm Sewer Division is very active in the wet months of late
winter and early spring when storm water volumes are at their peak.
The division maintains over nine miles of storm water facilities
throughout the city, including catch basins, inlets, culverts, storm
sewers and outfalls. During the construction season, the division
installs or modifies collection and transmission equipment as
required.
Objectives:
1. Minimize detrimental impacts of sudden storm events or rapid
snow melts by maintaining gutters, culverts, and inlets in a
flowing condition.
2. Where possible, eliminate the entry of storm water into the
sanitary sewer collection system by installing storm sewer
collection systems at the necessary locations.
City of Kalispell, Montana
214
EXPENDITURE DETAIL
DE FUND 5349 PARTMENT 453 FUNCTION 430246
Storm Sewer Storm Sewer Storm Sewer
ACC. ACCOUNT BUDGET ACTUAL
NO. 1991 1991
ersonal Services:
L10
Salaries & Wages
L21
Overtime
ICA/MEDT
L53
Health Ins.
L55
Retirement - PERD
514
Workers Comp Ins
515
Unemployment
Total Personal Sery
Materials & Services
?21
Safety Equip & Supp
?31
Gas and Oil
?41
Consumable Tools
320
Printing
353
Auditing
355
Billing Costs
356
Consultants
'60
Repair & Maint Svcs
0
Constr Mat'ls
-0
Property & Liab Ins
532
Lease Payments
533/39
Equipment Rental
321
Cent. Garage Trans
322
Admin Trans
328
Data Proc Trans
371
Curb & Gutter
350
Constr in Progress
Total M & S
M & S - Meridian Rd:
350 Constr in Progress
Depreciation:
331 Depreciation
Debt Service
TOTAL
(no pg. 216)
33,947
500
3,927
1,778
40,152
250
250
600
916
30,066
500
8,561
800
700
500
1,000
9,000
584
53,738
15,420
20,000
24,665
27,129
11
600
800
2,466
2,018
823
700
1,000
9,000
584
18,013
14,652
20,000
PROPOSED
1992
200
2,100
200
3,000
600
1,100
500
43,450
800
800
500
13,530
584
3,525
20,000
80,950 80,951 82,890
210,260 160,745 173,779
City of Kalispell, Montana
215
RECAP OF DEBT
SEWER AND STORM
--------------
in
WWTP
1972 Sewer Bond
Principal
$10,000
Interest
$275
Sanitary
1986 Sewer Bond
Principal
$20,000
Interest
$65,960
,WWTP
1991 Sewer Bond
Principal
$95,000
Interest
$304,282
Subtotal
$495,517
Storm
Sewer
1976 Bond
Principal
$35,000
Interest
$16,498
1986 Revenue Bond
Principal
$15,000
Interest
$16,393
Subtotal
$82,891
Total Debt Service
$578,408
City of Kalispell, Montana
217
Cash:
Construction Cash
Retainage Due Contractor
Available Cash
Revenue:
EPA Contribution
SRS Loan
Bond Proceeds, City
Contribution
Total Sources
WASTEWATER TREATMENT PLANT
CONSTRUCTION PROJECT
REVENUE PROJECTION:
ACTUAL
1970-7779
$24,736.00
-0-
PROJECTED
1991-1992
$1,086,420.00
(125,701.00)
960,719.00
$928,781.00 $4,891,672.00
-0- 4,160,680.00
1,429,650.00 -0-
$2,383,167.00 $10,013,071.00
EXPENDITURE PROJECTIC14:
Construction in Progress $1,422,448.00
Cash Carry Over $960,719.00
$10,013,071.00
Balance unexpended
6/30/92
City of Kalispell, Montana
218
i
PROGRAM OF SERVICES
1": xuff spa E N unft I Eiv mug Inift rE Si U M M AMY
FUND 5 5 5 5
Wastewater Tr P
DEPARTMENT 4 5 5
WW Treatment Plant
FUNCTION 950
Construction in Progress
ACCOUNT
BUDGET
ACTUAL
PROPOSED
1991
1991
1992
Construction in progress
WWTP
1,42.2,448
9,456,071
Composting/Sludge Disposal
0
557,000
1,422,448
10,013,071
1
WASTEWATER TREATMENT PLANT CONSTRUCTION
-----------------------------------------
Construction of a new wastewater treatment plant has been mandated
by the requirements of Kalispell's current discharge permit, as
issued by the Montana Department of Health and Environmental
Science.
The new facility has been designed by Carver Engineering of
Kalispell in conjunction with Stanley Environmental Services, Inc.
of Vancouver B.C., Canada to comply with these and anticipated
future discharge requirements.
Funding for this project has been obtained through the combination
of an EPA Grant, a State Revolving Fund Loan and a Sewer Improvement
Bond issued by the City of Kalispell.
The Contractor, J.T. Jones Construction of Fargo, North Dakota,
commenced construction on April 8, 1991. The scheduled
completion date is November 1992.
City of Kalispell, Montana
219
I 1111 tim 4 114
FUND 5355 DEPARTMENT 455 FUNCTION 950
WWTP onstructi
ACC. ACCOUNT ACTUAL ACTUAL PROPOSED
NO. 1990-1991 1991-1992
Construction in Progress
957
J. T. Jones Contract
$1,276,575.00
Construction Engineering
955
Carver -Construction
Phase
57,387.00
955
Stanley -Construction
Phase
-0-
Start-up and Operator
Training
956
Carver
-0-
956
Stanley
-0-
940
Composting/Sludge
-0-
Administration
822
Transfer
34,917.00
950
Misc. Construction in
Progress, permits,
etc. Contingency
53,569.00
Total
$1,422,448.00
$8,122,136.00
242,008.00
72,875.00
29,839.00
90,129.00
557,000.00
47,191.00
851,893.00
$10,013,071.00
City of Kalispell, Montana
220
PROGRAM OF SERVICEul;
5410
AMBULANCE FUND
--------------
CASH:
Fee for Service
Interest Earnings
Inception of lease
Total Available
Ambulance Service
Capital outlay
Debt service
Depreciation funded'92
Bad Debt Expense
Total Expense
Cash Carry Over:
operating
fy92 R & D acct
1*0V11Do fte/M!S.ii11fDIVA "ON1
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
$14,975 $13,977 $15,543
$201,500 $182,376 $271,132
$1,000 $808 $1,000
$42,000
$217,475 $197,161 $329,675
EXPENDITURE PROJECTION
$168,885
$172,439
$9,181
$9,179
$8,615
$8,615
$14,000
$22,000
$200,681
$212,233
$25,409
$15,543
City of Kalispell, Montana
221
$229,254
$42,000
$10,000
$11,160
$22,000
$314,414
PROGRAM OF SERVICES
INEX" In ift Ew N 0 1 T sun R two S num ININ M A R& uYff
FUND 5410
Ambulance
DEPARTMENT 440
FUNCTION 420730
ACCOUNT
BUDGET
ACTUAL
PROPOSED
1991
1991
1992
Personal Services
130,050
131,748
185,431
Maintenance and Operation
38,835
40,691
43,823
Capital Outlay
0
0
42,000
Debt Service
9,181
9,179
10,000
Bad Debt
14,000
22,000
22,000
Depreciation
8,615
8,615
11,160
212,233
314,414
Z=
The Ambulance Service is owned by the City of Kalispell and operated
by the Kalispell Fire Department. We respond 15 miles north,
15 miles east, 50 miles west and 25 miles south of Kalispell for
emergencies and further, if requested. Tranfer calls take us as
far as Seattle, Billings, Missoula and Calgary, Canada.
The ambulance service made 1,402 responses during 1990, traveling
26,867 miles. 1,323 patients were transported. This compares to
1,205 ambulance runs in 1989, a rise of almost 200 runs. There were
79 ambulance runs that were no -haul: patient refused treatment,
non -injury accidents, etc.
We now operate three State licensed ambulances from one station at
City Hall. All personnel but one are State EMT-D certified and he
is enrolled in a class starting May 11, 1991. All EMT's are
required to recertify every 2 years, which requires 48 hours of
continuing education and 34 hours EMT refresher course during the
2 year period. As EMT-D's, we must do 2 hours of recertification
every other month. We work under the direction of a medical control
doctor from Kalispell Regional Hospital Emergency Room.
City of Kalispell, Montana
222
The Ambulance Budget reflects the direct cost of operations, as well as
supports fire operations in the form of wages paid for administration. The
Ambulance Budget is supported by revenue from user fees only. When the ambu-
lance goes out, two replacement firefighters are called in to cover until the
return of the ambulance. These people are paid from the ambulance fund on a
per call basis. As I stated in the Fire Department Budget, emergency medical
responses normally responded to by Fire Departments are being covered by the
Ambulance Service.
Our #1 ambulance is a 1987 Ford Collins with 28,500 miles. Our #2 ambu-
lance is a 1983 Ford Collins with 71,000 miles. The #3 ambulance is a 1981
Ford Amliner with 101,000 miles. We have budgeted $35,000 for a new ambulance
this year, which would replace Ambulance U . We also have in the budget $7,000
for the purchase of one new defibulator. This would replace one of the two we
have, as they are approaching 5 years old and are outdated.
1990 Ambulance Responses by Type
1.
Motor Vehicle Accident
186
16%
2.
Cardiac problems
166
14%
3.
Transfers
242
18%
4.
Fallls
178
16%
5.
Poisonings
2
0%
6.
Obstetrics
10
0%
7.
Medical Emergency (Seizures, G. I. bleeding, breathing
difficulties, metabolic problems
166
14%
8.
Sick calls (flu, prior injuries)
216
17%
9.
Other Trauma (Sports injuries, industrial)
47
1%
10.
Strokes
41
1%
11.
Directly related to drugs, alcohol
43
1%
12.
E.M.T. Defibrillator used
11
0%
13.
Mental problems
15
0%
14.
No haul, refused treatment
79
2%
City of Kalispell, .Montana
2
i *AT4 j 4 � 111 k U flIL 4 114 (1111
FUND 5410 DEPARTMENT 440 FUNCTION 420730
Ambulance
ACC. ACCOUNT BUDGET ACTUAL PROPOSED
NO. 1991 1991 1992
10
21
53
55
14
15
10
15
29
241
231
232
312
320
345
353
355
359
361
362
369
373
,380
391
399
510
821
822
828
ersonal Services:
alaries & Wages
vertime
ICA/MEDT
ealth Ins.
etire-,cent - PERD
orkers Comp Ins
nemployment
MT Certification
niforms
'otal Personal Sery
Maintenance & Opers
Office Supplies
Computer Supplies
Other Supplies
Consumable Tools
Gas and Oil
Motor Vehicle Parts
Postage
Printing
Telephone
Auditing
Billing Costs
Collection Services
Motor Vehicle Maint
Equipment Maint
Radio Maintenance
Schools & Travel
Training & Material
Treatment
Laundry Services
Insurance
Cent. Garage Trans
Admin Trans
Data Proc Trans
Total M & O
130,000
50
130,050
,
O $,
400
4,900
750
1,600
100
500
200
1,500
500
800
1,200
1,500
500
4,000
200
4,600
3,000
9,550
2,335
38,835
130,729
645
374
131,748
372
140
663
4,852
712
1,749
54
500
112
2,860
311
902
1,435
1,217
607
5,834
202
3,283
3,000
9,550
2,336
40,691
I
City of Kalispell, Montana
224
141,553
1,000
1,240
13,924
8,994
9,280
500
5,700
3,240
185,431
600
5,000
100
1,000
1,600
100
500
600
2,000
500
1,000
1,000
1,600
500
5,000
200
4,000
3,000
11,769
3,554
43,823
1074 j 4,111] k 11f7
A _tT4 1] j!j [I
FUND 5410
Ambulance
DEPARTMENT 440
FUNCTION 420730
ACC.
ACCOUNT
BUDGET
ACTUAL
PROPOSED
NO.
1991
1991
1992
Capital Outlay:
49
Replace Defib
7,000
Replace Ambulance
35,000
Total Cap. Outlay
0
0
42,000
Debt Services:
610
Debt Retirement
9,181
8,476
10,000
620
Interest Expense
703
Total Debt Service
9,181
9,179
10,000
810
Bad Debt Exp.
14,000
22,000
22,000
831
Depreciation
8,615
8,615
11,160
TOTAL
200,681
212,233
314,414
City of Kalispell, Montana
225
PROGRAM OF SERVICES
NP E R S 0 N N E L bAft mum 110 E mum mum L E
FUND DEPARTMENT FUNCTION ACCOUNT
5410 440 420730 110
BUDGET RANGE BUDGET BUDGET
POSITION TITLE on nn nn ni I ni _no innn n, Inn's --
Clerk II
1/2
1/2
1
$8,107.00
$14,997.00
*Salary $65 per run
(1,400 runs estimate)
121,893.00
91,000.00
Fire Chief
1/2
-0-
18,505.00
Assistant Chief
1/2
-0-
17,051.00
1/2
$141,553.00
TOTAL
1/2
2
130,000.00
* 2 firemen called to fill in for 2 fi emen
responding on Ambul nce cal supplem nted
$32.50 per employee per run
City of Kalispell, Montana
226
�1
5510
SOLID WASTE FUND
----------------
h � t - • ' •111*6100
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
CASH: operating
$134,510
$146,071
$243,324
*R & D Account
omitted
$101,955
$17,597
Assessments
$242,771
$242,341
$243,324
Penalty & Interest
$4,243
$3,662
$4,000
Interest Earnings
$12,000
$12,304
$12,000
Total Available
$393,524
$506,333
$520,245
EXPENDITURE PROJECTION
Garbage Service $176,593 $139,054 $218,041
Capital Outlay * $111,358 $113,440 $6,500
Depreciation $35,000 $35,000 $35,000
Transfer to R & D * $22,000 depr. funded
Total expenditures $322,951 $287,494 $259,541
CASH CARRY OVER
Operating $70,573 $243,324 $260,704
R & D account $17,597 $46,097
Total $70,573 $260,921 $306,801
City of Kalispell, Montana
227
PROGRAM OF
A JAM I d IM; 4FU='
11 FUND 5510 DEPARTMENT 460 FUNCTION 430840 ACCOUNT
Solid Waste Ope . Garbage Garbage
BUDGET ACT[1A L PROPOSED
1991 1991 1992
Personal Services
Materials and Services
Capital Outlay
124,139
87,454
111,358
322,951
X�=
91,887
82,167
113,440
287,494
140,479
112,562
6,500
259,541
SOLID WASTE OPERATING
It is the purpose of the Solid Waste Operating division to collect,
convey, and dispose of all refuse accumulated within the city in an
efficient and sanitary manner.
This activity is responsible for collecting garbage at least once
per week per household and commercial business.
,Objectives:
1. Provide trash and garbage pick up in a timely manner.
2. Provide "Alley Clean-up Program".
3. Respond to all garbage complaints within 24 hours.
4. Report all trash and garbage violations and unsanitary
conditions.
5. Improve efficiency of operations to allow maximum service to
residents.
City of Kalispell, Montana
228
i I_ It f1 t
SOLID WASTE OPERATING
At the present time, Solid Waste has two full time employees to handle all
of the garbage collection once per week plus alley clean-up. The department
assets include three refuse trucks and approximately 3,000 containers.
In order to fulfill the objectives as listed in the Program of Services an
extra maintenance worker is needed to effectively perform the services in
a timely and efficient mannet.
The 3000 garbage containers require maintenance such as repairs and disinfecting.
At present we do not have a disinfectant and cleaning program. With an added
employee we will initiate such a program.
In addition, vacations and absence due to illness also cause manpower shortages.
Materials & Services
369 Radio Maintenance 1,000.00
To cover costs to repair damage to radio
equipment from driving in the alleys and
next to curbs
356 Consultant Services 5,000.00
To pay for wage study
360 Repair & Maint 2,000.00
Gen repair & maint 500.00
Disinfectant 1500.00
Capital Outlay
940 Machinery & Equipment 6,500.00
(10) 400 gallon receptacles 3500.00
(20) 90 gallon recepticles 2500.00
(1) Microfiche reader/property 500.00
tax reader
City of Kalispell, Montana
229
� -*A"4 j C 1111 ON 41114 (A I I
FUND 5510 DEPARTMENT 460 FUNCTION 430840
Solid Waste Oper Garbage Garbage
ACC. ACCOUNT BUDGET ACTUAL
NO. 1991 1991
110
121
153
155
514
515
2,10
213
215
221
229
231
355
356
360
366
369
510
821
822
823
828
831
940
944
Personal Services:
Salaries & Wages
Overtime
FICA/MEDT
Health Ins.
iRetirement - PERD
iWorkers Comp Ins
Unemployment
Total Personal Sery
Materials & Service;
Office Supplies
Small Office Equipmi
Computer Supplies
Safety Equip & Supp
Other Supplies
Gas and Oil
Billing Costs
Consultant Services
Repair & Maint
Building Maint
Radio Maintenance
Prop & Liab Ins
Cent. Garage Trans
Admin Trans
R & D Transfer
Data Proc Trans
Depreciation Exp
Total M & S
Capital Outlay:
Machinery & Equip
Vehicles
Total Cap. Outlay
TOTAL
w
114,855
5,790
3,194
300
124,139
1,000
1,000
5,000
21,532
14,400
292
35,000
87,454
5,000
106,358
111,358
322,951
V..
543
1,171
5,596
810
1,000
1,350
7,005
15,000
14,400
292
35,000
82,167
7,082
106,358
113,440
287,494
PROPOSED
1992
99,084
2,000
7,732
18,411
6,485
6,437
330
140,479
50
500
250
500
8,000
1,000
5,000
2,000
500
1,000
7,500
30,000
20,782
480
35,000
112,562
6,500
i
i
6,500
259,541
City of Kalispell, Montana
230
!�*b*Rwk I H,114
FUND Solid Waste DEPARTMENT I FUNCTION ACCOUNT
5510 Operating 460 Garbage 430840 Garbage 110 Salaries
BUDGET RANGE Y BUDGET BUDGET
POSITION TITLE 1 89-90 90-91 1 91-92 90-91 91-92
Superintendent
.25
7,257
Equipment Operator I
1
22,235
Equipment Operator 11
1
21,692
Maintenance Worker I
1
17,160
Enforcement Officer
.25
5,112
Public Works Director
.25
9,750
Utility Engineer
.25
6,128
Office Engineer
.25
5,460
COLA
4,290
I TOTAL
4.25
99,084
City of KalisFe11, Montana
2
W16111618, 1 •
CASH:
Operating Transfers
Lease purchase
Available
Data Processing
Depreciation (unfunded)
Total Expenditure
Cash Carry Over
6030
DATA PROCESSING FUND
--------------------
REVENUE PROJECTION
1991 BUDGET 1991 ACTUAL 1992 PROPOSED
$0 $0 $8,669
$29,200 $29,200 $48,015
$71,000 $69,975 $0
$100,200 $99,175 $56,684
EXPENDITURE PROJECTION
----------------------
$100,200 $90,506
$0 $0
$100,200 $90,506
$0 $8,669
$52,429
$13,500
$65,929
$4,255
City of Kalispell, Montana
232
PROGRAM OF SERVICES
am"EN"FEERE 'EMM'Y
FUND 6030
Data Processin
DEPARTMENT 403
Finance
FUNCTION 410580 compute
410585copier, Fax, E
MOUNT
c.
BUDGET
ACTUAL
PROPOSED
1991
1991
1992
Personal Services
5,200
5,181
0
Maintenance & Operations
9,500
7,600
15,700
Debt Service
18,000
13,675
16,894
Capital Outlay
67,500
65,050
20,435
Depreciation (unfunded)
(13,500)
(13,500)
12,900
100,200
91,506
65,929
am=
The Data Processing Fund was established to serve as an Internal
Service Fund for the City's computer system and all related costs.
This year we've added to this budget the cost of operating and
maintaining other office equipment including the copy machine, the
Fax and the postage machine and meter. Costs for the copier were
previously paid out of the General Fund. We have purchased our
computer paper through the County bid and our copier paper through
the school district bid. Contract services include maintenance
contracts with Big Sky Data Systems and with Northwest Business
Equipment for the copier. We have prepaid maintenance of our
IBM hardware and will expense a portion of that expense each year.
There is a meter rental fee of $50 per month on the postage machine.
We have elected not to purchase maintenance agreements for the Fax
or the postage machine and so have budgeted funds for onsite
maintenance should we need it.
Capital outlay is as follows:
Port card (8 ports)
4 mg memory for additional ports
U.P.S. - uniterrupted power source
Laser printer - Clerk of Council office
2 terminals
Replace copier with trade
( Budget to be funded bData f oIispe��,g1VI®ntanQ
2,600
4,095
2,500
2,000
1,240
8,000
20,435
233
a AzAftl:
EX&E P E Nam wU& I wl mum Kwft E 0 E TA 01 EL
FUND 6030 DEPARTMENT 403 FUNCTION 410580 Compute
Data Processing Finance 4�10585 Copier, Fax, E
ACC. ACCOUNT BUDGET ACTUAL
NO. 1 1991 1991
10
53
55
15
29
354
362
373
229
354
354
362
940
Personal Services:
Salaries & Wages
Health Insurance
Retirement
Total Personal Sery
Maintenance & Oper:
Computer:
Computer Supplies
Other Supplies
Contract Services
Equipment Maint
School/Training
Copier, Fax, Postage
Other Supplies
Contr Svcs -Copier
Contr Svcs -Postage
Equip Maint
Total M & 0
Debt Service:
Principal
Interest
Capital Outlay:
Equipment
Depreciation
TOTAL
5,200
5,200
3,090
5,410
1,000
Machine:
(1,500)
(2,600)
9,500
18,000
18,000
67,500
(13,500)
100,200
4,244
665
272
5,181
1,883
21
5,152
421
123
7,600
9,752
3,923
13,675
65,050
(13,500)
91,506
:c.
PROPOSED
1992
C:
C
3,000
6,000
1,000
500
1,500
2,600
600
500
15,700
12,614
4,280
16,894
20,435
12,900
65,929
City of Kalispell, Montana
234
�.
10 YEAR HISTORY
OF TAXABLE VALUATION
------------------------------------------
1991/92
1990/91
1989/90
1988/89
1987/88
1986/87
1985/86
1984/85
1983/84
1982/83
*CI 105 FREEZE
$16,346,409
$15,703,078
$15,655,702
$15,504,294
$15,555,491
$16,405,664
$15,760,850
$15,001,360
$14,502,270
$15,300,470
GENERAL STATISTICAL
INFORMATION
------------------------------------------
Class of City
First
County Located In
Flathead
Year Organized
1892
Registered Voters
5,408
Population of City
11,917
Form of Government
Mgr/Council
No. of Employees (Elected)
10
No. of Emp (Non -Elected)
124
Miles of Streets & Alleys
53
Municipal Water
Number of Consumers
5,000
Water Rate
per 1,000 Gallons
1.12
Sewer Rates
2.54
City of Kalispell, Montana
235
Names of City Officials and Officers
Mayor Douglas Rauthe
Council Gary W. Nystul Ward 1
Cliff Collins
Barbara Moses Ward 11
Fred Buck
Jim Atkinson Ward 111
Lauren Granmo
Pamela B. Kennedy Ward 1V
M. Duane Larson
City Manager
City Attorney
City Judge
Police Chief
Fire Chief
Finance Director
Public Works Director
Parks Director
Community Development
Director
Bruce Williams
Glen Neier
Frances Willis
Addison Clark
Ted Waggener
Amy Robertson
Robert Babb
Mike Baker
Steve Cervantes
City of Kalispell, Montana
236
RESOLUTION NO. 4010
A RESOLUTION MAKING THE ANNUAL TAX LEVIES FOR THE CITY 01
KALISPELL, MONTANA, FOR THE FISCAL YEAR 1991-1992.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF KALISPELL X
FOLLOWS:
SECTION I. That there is hereby levied upon each and
every dollar of the taxable valuation of the City of
Kalispell, Montana, for the fiscal year 1991-1992, the
following levies:
GENERAL FUND 66.23 MILLS
COMPREHENSIVE INSURANCE
RETIREMENT
HEALTH INSURANCE
GENERAL OBLIGATION BOND
SID REVOLVING
TOTAL
11.87 '°
22.37 of
2.33 "
1.05 It
114.77 MILLS
PASSED AND APPROVED BY THE CITY COUNCIL AND MAYOR OF THE CITY C
KALISPELL THIS 12TH DAY OF AUGUST, 1991.
ATTEST:
y H. obertson
Finance Director
I, the undersigned, Finance Director of the City of Kalispell certify that t]
foregoing is a true copy of the Resolution passed by the City Council of the
City of Kalispell, Montana at a special meeting held August 12, 1991.
Finance Director of the City of Kalispell
237