11. Internal Service FundsINTERNAL SERVICE FUNDS
Page Fund Dept
1-3 6010 Central Garage $ 503,820
4-6 6030 Information Technology $ 66702
Total Internal Service Funds $ 11)1713682
CENTRAL GARAGE
ACCOUNT # 6010-410
PURPOSE OF THIS DEPARTMENT: why does this department exist?
The Central Garage provides an internal customer service response for the proper maintenance and service
of the city's fleet of vehicles and equipment.
DEPARTMENT PERSONNEL: (3 FTE)
I Mechanic Supervisor
2 Mechanics
GOALS OF THIS DEPARTMENT: what are the departmental goals that support the purpose?
1. Provide cost effective and efficient operation for fleet maintenance servi
fces.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES
The FY 17 Central Garage budget represent a plan to continue the internal repair and maintenance
operation of the municipal fleet. Mechanics utilize scanning programs, and knowledge obtained in training
courses to perform internal services, preventive maintenance, and repairs. Replacement of the older 2 post
lift with restrictive weight limits with a 4 post equipment lift enables repairs and service to be made
in-house on larger equipment in a safe, effective manner.
CENTRAL GARAGE
Bunn: bolo
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING GASH
10100 CASH: operating
Total Cash (beginning of year)
REVENUES
342050 Fees for Services
364030 Misc.
371010 Investment Earnings
Total Available
EXPENSES
Personal Services
M & O
Capital Outlay
Total Expense
ENDING GASH
Operating cash available
ACTUAL
BUDGET
ACTUAL
BUDGET
FY14/15
FY15/16
FY15/16
FY16/17
$4,171
$25,197
$25,197
$56,146
$4,171
$490,051
$0
$147
$25,197
$464,491
$0
$30
$25,197
$464,491
$454
$288
$56,146
$510,000
$0
$200
$494,369
$489,718
$490,430
$566,346
$1955214
$2313594
$42,364
$205,530
$259,891
$0
$196,118
$238,166
$0
$212,878
$264,942
$26,000
$469,172
$465,421
$434,284
$503,820
$25,197
$24,297
$56,146
$62,526
1
CENTRAL GARAGE
FUND: 6010-410-431330
EXPENDITURE DETAIL
Personal Services; FTE'S
110 Salaries and Payroll Costs
121 Overtime
153 Health Insurance
155 Retirement
Subtotal
Maintenance & Operations:
210 Office Supplies, Computers & Software
229 Equipment (Non Capital);Safety Equip, other Supplies
230 Oil
231 Gas
232 Motor Vehicle Parts
233 Tires
238 Filters
241 Consumable Tools, Books
341 Electricity
344 Natural Gas
354 Contract Services -Repairs
362 Equipment Maint., Radios, Building Maint.
373 Dues & Training
388 Medical Services
510 Insurance
528 Information Tech. Transfer
Subtotal
Capital Outlay
921 4 Post Service Lift
944 Vehicle -Service Truck
Total
ACTUAL
FY14/15
BUDGET
FY15/16
ACTUAL
FY15/16
BUDGET
FY16/17
3
3
3
3
$156,351
$164,028
$1501416
$160,046
$2,061
$2,500
$1,634
$2,500
$251A784
$27,341
$33,336
$38,827
$11,018
$11,661
$10,732
$11,505
$195,214
$205,530
$196,118
$212,878
$7,335
$9,000
$11,488
$10,000
$5,881
$14,000
$12,310
$12,700
$21,882
$25,000
$14,947
$25,000
$977
$3,000
$2,525
$3,000
$105,304
$103,000
$112,940
$108,000
$35,891
$35,000
$37,978
$3 8,000
$5,766
$7,700
$8,080
$7,700
$984
$2,000
$601
$2,000
$1,667
$1,950
$1,656
$1,950
$4,813
$9,000
$3,241
$7,000
$26,695
$31,000
$16,076
$303000
$1,093
$2,000
$1, 827
$2,000
$51)193
$6,200
$3,511
$6,200
$50
$300
$100
$300
$2,347
$2,500
$2,511
$211$750
$5,716
$8,241
$8,375
$8,342
$231,594
$259,891
$238,166
$264,942
$0
$0
$0
$26,000
$42,364
$0
$0
$0
$42,364
$0
$0
$26,000
$469,172
$465,421
$434,284
$503,820
K
CENTRAL GARAGE
FUND: 6010-410-4313 3 0
FY 2017 BUDGET HIGHLIGHTS
Line Item Detail: CENTRAL GARAGE
210 Office/Computers & Software - $10,000
Computer replacements and annual software licenses in the past were included in the Information Technology fund. Central
Garage is now an internal transfer fund and the line item increase is to pay for computer replacements and annual software
licenses previously budgeted in the IT fund.
229 Equipment (Non Capital)- $4,2001 Safety Equip & Shop Supplies - $8,500
$2,700 - Hydraulic Pressure Testing Kit
$1,500 - Electromagnetic Drill Press
232 Motor Vehicle Parts - $108,000
$5,000 increase needed to reflect actuals for FY16. We have seen an increase in parts over the last couple years, and the
newer equipment requires replacement of items that in the past we were able to repair. Computers and sensors control motor and
equipment functions. When sensors go bad they must be replaced or the equipment will not run. The tier 3 emission compliance
equipment requires replacement of the exhaust particulate filters that range in cost of $2,500 for a reconditioned unit to $9,00.0
plus for a new replacement. We currently have seven units with these systems in our fleet with more scheduled for purchase.
233 Tires - $38,000
Increase is needed to reflect actual costs and due to the costs of replacing tires on our larger equipment. The Catl20 Grader tires
are due to be replaced at an estimated cost of $4,200.
373 Dues & Training - $6,200
It is necessary to travel out of state for specialized training for the City's fire apparatus, large construction equipment, sweepers,
and vac -trucks.
921 Machinery & Equipment - $26,000
$26,000 - 4 Post Service Lift - Replace outdated 9,000 lb. in ground 2 post lift with an 18,000 lb. 4 post service lift. Current lift is
worn out and parts are difficult to get. The 4 post lift will enable mechanics to perform services and repairs on heavier vehicles
more efficiently and safer.
3
INFORMATION TECHNOLOGY
ACCOUNT # 6030
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
Information technology provides technology systems to City staff for their respective provision of services
to the City of Kalispell. Additionally, the IT department provides a means to distribute public information
through IT services such as the City website, broadcast of public meetings, email and the electronic
document repository.
DEPARTMENT PERSONNEL: 1 Information Technology Director; 1 Information
Technology Support Specialist; .55 Media Specialist
GOALS OF THIS DEPARTMENT: what are the departmental goals that support the purpose?
1. Maintain computer systems for the provision of municipal services
2. Maintain external communication systems for the dissemination of information to the public.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
The meeting streaming service and meeting archives will be migrated to a new service provider to
save money in future years. Eight years of past council and planning board videos and documents
will mi grate .
The City's antivirus software and a website encryption certificate will renew for 3 years.
Network switches will be replaced with 10 GB backbone connectivity to upgrade the connection
between City Hall and Public Safety building. The main database and security camera repository
servers will be replaced. A patch management system to remotely patch multiple vendors
applications will be setup.
A projector and large screen projector screen will be added to the Council Chambers. A camera,
wireless microphone and an additional in room mounted camera for broadcast ability will be added.
Monitors around the council dais will be replaced.
INFORMATION TECHNOLOGY FUND
FUND: 6030-403-410580;410585
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 CASH: Operating
10120 Cash, Replacement account
REVENUES
393000 Charge for service -other Funds
335230 Entitlement (General Fund share)
341027 Charter Franchise Fees (moved from General)
371010 Interest
364030 Misc) sale
Total Revenue
Total Available
EXPENDITURES
Data Processing
Equipment
Equipment from Replacement $
Depreciation/Replacement reserve
Total expenses
add back depreciation cash
ENDING CASH
10100 CASH: Operating
10120 Cash, Replacement account
Total Cash
ACTUAL
BUDGET
ACTUAL
BUDGET
FY14l15
FY15/16
FY15/16
FY16/17
$
155,993
$
127,546
$
127546
$
167,018
$
43,587
$
14,112
$
14,112
$
41>112
$
199,580
$
141,657
$
141,658
$
171,130
$
151,977
$
2245567
$
232404
$
235,655
$
707000
$
155,000
$
155,000
$
205,000
$
1723119
$
1807000
$
1731833
$
17500
$
957
$
500
$
950
$
1,000
$
98
$
-
$
36
$
-
$
395,151
$
560,067
$
562,223
$
6165655
$
594,731
$
701,724
$
703,881
$
787,785
$
371,706
$
477,913
$
438,114
$
517,038
$
4603
$
105,831
$
793637
$
145,824
$
34475
$
-
$
15,000
$
-
$
53000
$
5,000
$
51)000
$
57000
$
458>074
$
5881,746
$
537,751
$
667,862
$
5,000
$
5,000
$
5,000
$
5,000
$
127546
$
98,866
$
167,018
$
115,811
$
14,112
$
1%112
$
4,112
$
9,112
$
1415657
$
117,978
$
171,130
$
124,923
4
INFORMATION TECHNOLOGY FUND
FUND: 6030-403-410580;410585
EXPENDITURE DETAIL
ACTUAL
BUDGET
ACTUAL
BUDGET
FY14/15
FY15/16
FY15/16
FY16/17
401-410580
Personal Services: FTE's
2.18
2.55
2.55
2.55
110
Salaries & payroll costs
$
138,857
$
1621J290
$
159,647
$
167,379
121
Overtime
$
-
$
2,500
$
138
$
1,000
153
Health
$
301078
$
33,424
$
40,879
$
44,317
155
Retirement
$
107527
$
12,305
$
12,312
$
121653
Subtotal
$
1795462
$
210,519
$
212,976
$
225,350
403-410580 Maint. & operations:
215
Office Supplies, Ship & Recycle $
218
Equipment -(non capital) $
325
Website & Social Media $
345
Telephones - Cellular $
346
SummitNet &. Internet Service Providers $
353
LaserFiche maintenance contract $
354
Contracted Labor (newly separated out FY17) $
355
Software & Licenses $
356
Maintenance Contracts $
357
Granicus Meeting Streaming $
358
Hosted Office 365 E-mail & Email Services $
373
Training/school/memberships $
510
Insurance $
403-410583
218
TV -Video Equipment & programming $
354
TV -Video Contract Services $
403-410585
Copiers, Fax, Office machines, Phones
229
Supplies (leased equip, supplies, paper, etc.) $
345
Phone - leased lines (moved from General) $
532
Copier Leases (7) $
Subtotal $
2,310
$
2,400
$
1,413
$
2,400
15,764
$
161800
$
18,624
$
18,963
2,853
$
1700
$
2,891
$
16,000
2,366
$
15800
$
1,369
$
21.1500
41963
$
9,800
$
51332
$
8,468
4,749
$
4,000
$
3,432
$
3,500
22,380
$
423266
$
35,798
$
8,860
171A789
$
24,500
$
14,706
$
21,110
-
$
-
$
1,860
$
47,550
7,200
$
7,200
$
7,800
$
6,690
7,949
$
13,700
$
65853
$
21,235
11581
$
7,050
$
31,518
$
85000
1,817
$
15778
$
1,706
$
1,778
542
$
12400
$
121,465
$
125900
2,550
$
1,300
$
1,250
$
-
131146 $ 17,400 $ 12,679 $ 195552
65,721 $ 73,000 $ 751961 $ 76,000
18,564 $ 15,000 $ 17,481 $ 16,182
1921>244 $ 2675394 $ 225,138 $ 2.915,688
INFORMATION TECHNOLOGY FUND
F[1ND: 6030-403-410580;410585
EXPENDITURE DETAIL
405-410588
Equipment: DEPT.
940
Network Equipment Capital
403-410585
942
Servers -capital
4xx-410588
218
Police Dept. (413 )
354
Police - Hosted server (413)
218
Park's Dept. (436)
218
Public Works (410)
218
Attorneys (404)
218
Fire Department (416)
218
MGR/HRIMayor/Clerk(401)
218
Community Economic & Development
218
Planning & Zoning (420)
Subtotal
403-510400
831
Depreciation / Replacement reserve
Total
ACTUAL
BUDGET
ACTUAL
BUDGET
FY14/15
FY15/16
FY15/16
FY16/17
$ 12,244
$ 31,000
$
-
$
49,200
$ 341475
$ 1500
$
3602
$
23,500
$ 22,522
$ 26,160
$
26,608
$
281P360
$ -
$ 27000
$
269
$
200
$ 43375
$ 1,935
$
11944
$
5,165
$ 17737
$ 2,410
$
2,175
$
2,175
$ -
$ 3,660
$
41251
$
45964
$ 55145
$ 9,195
$
9,389
$
16,752
$ 62
$ 4,050
$
45186
$
500
$ 808
$ 1,855
$
2,233
$
2,155
$ -
$ 8,566
$
6,720
$
11,053
$ 81,368
$ 105,831
$
94,637
$
145,824
$ 5,000
$ 5,000
$
51000
$
51)000
$ 458,074
$ 588,746
$
537,751
$
667,862
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