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05. Special Revenue Funds - Public WorksSPECIAL REVENUE FUNDS Page Fund Dept PUBLIC WORKS 14-16 2400 Light Maintenance $ 366,365 17-18 2420 Gas Tax $ 5093674 19-24 2500 Street Maintenance $ 4,198,903 25 2825 MACI Grant $ 433,202 Total $ 5,508,144 LIGHT MAINTENANCE ACCOUNT # 2400-410 PURPOSE of THIS DEPARTMENT: Why does this department exist? Light Maintenance funds are utilized by the Traffics Signs and Signals Division to provide visibility that promotes safe and efficient use of street facilities. DEPARTMENT PERSONNEL: (1.25 FTE) .OS Budget Resource Manager .20 Assessment Coordinator 1 Light Maintenance GOALS OF THIS DEPARTMENT: what are the departmental goals that support the purpose? Achieve lighting standards and promote light replacements with longer lasting and more efficient lighting systems. INTENDED OUTCOMES FROM BUDGET EXPENDITURES The FY 17 budget presents the continuation of maintaining the light system to provide consistent and reliable lighting for vehicular traffic, pedestrians, bicycle travel, and outdoor recreational areas. Expenditures also allow for the rehabilitation of decorative lights in the downtown areas and installations of new luminaires throughout the City. LIGHT MAINTENANCE FUND: 2400-410-430263 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: 10120 Replacement Account ($10,000/year) REVENUES 363010 Maintenance Assessments -designated for equipment replacement 363040 Penalty & Interest 364030 Misc. 371010 Interest Earnings TOTAL AVAILABLE EXPENDITURES Street Lighting (10100) Capital Outlay Capital Outlay -Replacement (10120) Debt Service ENDING CASH 10100 CASH: 10120 Replacement Account ($10,000/year) ACTUAL BUDGET ACTUAL BUDGET FY14/15 FY15/16 FI'15/16 FY16/17 $1073536 $731P696 $73,696 $154,518 $0 $10,000 $10,00o $20,000 $107,536 $83,696 $83,696 $1741518 $267,035 $360,000 $3603989 $371,000 $1 MOO $10,000 $10,000 $10,000 $608 $1,000 $762 $500 $7,976 $51)000 $20,458 $5,000 $374 $400 $546 $400 $285,993 $376,400 $392,755 $386,900 $393,529 $460,096 $476,451 $561,418 $287,587 $315,919 $279,537 $313,822 $0 $0 $0 $30,000 $0 $o $0 $0 $22,246 $22,467 $22,396 $22,543 $309,833 $338,386 $301,933 $366,365 $73,696 $101,710 $154,518 $165,053 $10,000 $20,000 $20,000 $30,000 $83,696 $121,710 $174,518 $195,053 14 LIGHT MAINTENANCE FUND: 2400-410-430263 EXPENDITURE DETAIL Personal Services: 110 Salaries 153 Health Insurance 155 Retirement Subtotal Materials and Services: 244 Lighting Supplies 341 Electricity 360 Repair & Maint Services 510 Liability Insurance & Uninsured Loss 522 Administrative Transfer Subtotal Capital Outlay 920 New Luminaires 940 Machinery & Equipment Subtotal Debt Service: 610 Principal - Boom Truck 620 Interest Subtotal Total ACTUAL BUDGET ACTUAL BUDGET FY14/15 FY15/16 FY15/16 FY16/17 FTE`S 1.25 1.25 1.25 1.25 $741.%003 $74,292 $72,906 $70,405 $9,987 $12,693 $10,667 $13,628 $5,297 $5,291 $5,286 $5,141 $89,287 $92,276 $88,859 $89,174 $13,977 $18,000 $4,783 WOO OO $164,332 $169,000 $165,013 $173,000 $8,327 $20,000 $4,331 $20,000 $ 891 $1,000 $908 $1,000 $10,773 $151)643 $15,643 $12,648 $198,300 $223,643 $190,678 $224,648 $0 $0 $0 $30,000 $0 $0 $0 $0 $0 $0 $0 $30,000 $2110430 $21,647 $21,645 $21,862 $816 $820 $751 $681 $22,246 $22,467 $221P396 $22,543 $309,832 $338,385 $301,933 $366,365 15 LIGHT MAINTENANCE FUND: 2400-410-430263 FY 2017 BUDGET HIGHLIGHTS Line Item Detail: LIGHT MAINTENANCE 360 Repair & Maint Services - $20,000 Replacing the deteriorated and malfunctioning decorative globe lights at six per year. 341 Electricity - $173,000 $4,000 increase is needed for the proposed 2.5% electrical increase that takes effect on July 1, 2016. Capital outlay: 920 Luminaires - $30,000 Installation of 5 new luminaires a year, 16 GAS TAX ACCOUNT # 2420-421 PURPOSE OF THIS DEPARTMENT: why does this department exist? The city receives annual gas tax revenue allocations based on population and street and alley mileage to be used for construction, reconstruction, maintenance and repair of streets, right of ways and alleys. GOALS OF THIS DEPARTMENT: what are the departmental goals that support the purpose? Provide a right of way infrastructure program that includes reconstruction, maintenance, markings, and repair of streets, sidewalks, and alleys. INTENDED OUTCOMES FROM BUDGET EXPENDITURES The FY 17 budget reflects the continuation of the pavement marking, overlay, chip seal, and sidewalk replacement programs, which promotes safe travel and longevity of the road and pedestrian systems. This year's budget presents a shift in operations from contracting out pavement marking services to performing this activity in-house with new striping equipment. This provides for more flexibility to perform pavement marking activities throughout the year and is more cost effective. GAS TAX FUND: 2420-421-430240 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 Cash REVENUE 335040 Gas Tax Apportionment 383001 Transfer from Solid Waste for Alley Paving 371010 Interest Total Revenue Total Available EXPENDITURES Street Department Cash ACTUAL BUDGET ACTUAL BUDGET FY14/15 FY15/16 FYI5/16 FY16/17 $436,944 $3521496 $3521496 $4585050 $364,622 $2500 $1,996 $3695748 $35>000 $2,000 $369,749 $35,000 $25483 $3691748 $351000 $2,000 $3915618 $406,748 $407,232 $406,748 $8287562 $759,244 $759,728 $864,798 $476,066 $60%661 $3017678 $509,674 $352,496 $149583 $458,050 $355,124 17 GAS TAX FUND: 2420-421-430240 EXPENDITURE DETAIL 430240 Materials and Services -Streets 231 Gas & Oil 344 Natural Gas 354 Contract Services -Striping 360 Contract - Snow Remove, Constr. Support, Repair 368 Overlays & Chip Seals 452 Gravel 453 Equipment Rental 471 De-Icer/Road ail 472 Asphalt Material 473 Crack Sealing Material 474 Paint Striping Materials Total Materials & Services Streets 430234 Sidewalks 1 Alleys; 956 Sidewalk Construction/ADA Compliance 957 Alley Paving Total Capital ACTUAL BUDGET ACTUAL BUDGET FY14/15 FY15/16 FY15/16 FY16/17 $31,510 $431)000 $213,554 $431000 $3,529 $5,500 $37061 $5,500 $103,919 $13611000 $0 $20,000 $1,927 $11500 $11202 $15500 $169,337 $230,661 $125,100 $225,562 $2,898 $3,500 $3,216 $3,500 $10,500 $10,000 $81200 $5,000 $225598 $40,000 $20,190 $405000 $525405 $401P000 $38,617 $53,000 $12,990 $14,500 $8,649 $14500 $0 $0 $0 $60,000 $4111613 $524,661 $229,789 $4111)562 $40,341 $50,000 $435515 $561485 $24,112 $351000 $28>374 $41,627 $641453 $855000 $71,889 $981112 Total $476,066 $609,661 $301,678 $509,674 FY 2017 BUDGET HIGHLIGHTS Line Item Detail: 368 Overlay & Chip Seals - Carryover $105,562, New Appropriations - $120,000 453 Equipment Rental - $5,000 Reduced line item $5,000. The purchase of an asphalt roller in FY16 eliminated the need to rent one for the season. 472 Asphalt Material - $53,000 Increased to reflect FYI 5 actuals. 474 Paint Striping Material - $60,000 If the proposed purchase of a roadlazer roadpak in the street fund is approved we would eliminate $116,000 in contract service striping and purchase materials to complete the striping in-house. 956 Sidewalk Replacement & ADA Compliance - Carryover $6,485, New Appropriation $50,000 $25,000 to be used for a matching program to assist homeowners with replacing bad sidewalks and $25,000 to meet ADA requirements. 957 Alley Paving - Carryover $6,627, New Appropriation $35,000 Includes a transfer from Solid Waste to pave approximately 5 alleys and perform maintenance on existing paved alleys. 18 SPECIAL STREET MAINTENANCE ACCOUNT # 2500-421 PURPOSE OF THIS DEPARTMENT: Why does this department exist? To construct and maintain surface transportation, signals, and traffic controls that support economic viability and promotes clean, safe, and drivable travel during all seasons. DEPARTMENT PERSONNEL: (15.25 FTE) .20 Public Works Director .25 Senior Civil Engineer (City Engineer) .15 Budget Resource Manager .25 Construction Manager .15 Administrative Coordinator .25 Project Manager (Engineer II) .50 Road and Fleet Superintendent .20 Assessment Coordinator .20 Administrative Assistant .25 Engineering Tech/GIS/IT Support . I o General Laborer 9.75 Special Street Maintenance Operators I Special Street Maintenance Supervisor I Traffic Signs and Signals Maintenance Supervisor I Traffic Signs and Signals Maintenance Technical GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? 1. To maintain city streets in a clean, safe and drivable condition during all seasons. 2. To provide the safe and orderly travel through properly designed and maintained signals, signage and markings. INTENDED OUTCOMES FROM BUDGET EXPENDITURES The FYI 7 budget reflects the continuation of Street and ROW preventative maintenance and reconstructions including pavement marking, overlay, chip seal, ADA compliance, and sidewalk replacement programs. Expenditures are being proposed for street maintenance equipment replacement to increase reliability, lower maintenance costs, and enhance cross -season functionality. The Traffic, Signs, and Signal budget provides for the continuation of compliance with signal and signage standards and new equipment to perform in-house pavement markings throughout the City. The new marking equipment enables completion of the pavement marking tasks in a timely manner at reduced costs. SPECIAL STREET MAINTENANCE eunro: 2500-421-430240 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: Operating 10107 Cash, Designated Equip. Replacement 10108 Cash, Designated S & C Repair/In-Lieu of 10109 Cash, Designated Pavement Replacement Total Cash REVENUE 343012 Public Works Charges 363010 Maintenance Assessments -designated for pavement replacement -designated for equipment replacement Bonded Debt 363040 Penalty & Interest 364030 Sale of Misc./Auction 371010 Investment 381050 Inception of Loan Total Revenue Total Available EXPENDITURES Street DepartmentlTSS Capital Equip. Replacement Capita! Outlay Bonded Debt S & C Repair Funds Pavement Replacement Program Total Expenditures ENDING CASH 10100 Cash, OPERATING 10107 Cash, Designated Equip. Replacement 10108 Cash, Designated S & C Repair 10109 Cash, Designated Pavement Replacement Total ACTUAL BUDGET ACTUAL BUDGET FY14/15 FY15/16 FY15/16 FY16/17 $7245028 $8641,1892 $864,892 $1,0777818 $239,834 $185,927 $185,927 $176,617 $38,328 $37,810 $37,810 $27,828 $2732372 $426,683 $426,683 $652,002 $172757562 $17515,312 $1,515,312 $1,934,265 $7,3 37 $5,000 $6,126 $51)000 $15562,336 $1,700,000 $1,681,558 $1,861,000 $400,000 $400,000 $400,000 $400,000 $2007000 $200,000 $200,000 $200,000 $0 $0 $0 $1,1141018 $4,800 $6,000 $4,577 $4,000 $3,399 $5,000 $92,770 $32500 $6,880 $5,000 $% 193 $8,000 $116,195 $0 $0 $0 $2,3005947 $2,321,000 $2,394,224 $3,595,518 $3,576,509 $37836,312 $32,909,536 $5,5297783 $11560,083 $1,7432-498 $1581,298 $1,994,154 $253,907 $270,000 $209,310 $300,544 $0 $0 $0 $1,1145018 $518 $377-810 $9,982 $275828 $246,689 $5371)040 $174,681 $762,359 $2,0615197 $25881348 $1,975,271 $4,198,903 $864,892 $842,394 $1,077,818 $971586 $185,927 $115,927 $17641)617 $76,073 $371-810 $0 $273828 $0 $4261683 $289,643 $6521,002 $289,643 $1,515,312 $11.3247,964 $1,934,265 $1,337,302 19 SPECIAL STREET MAINTENANCE FUND: 2500-421-430240 EXPENDITURE DETAIL STREET DIVISION Personal Services: FTE's 110 Salaries and Payroll Costs 112 Severance 121 Overtime 153 Health Insurance 155 Retirement Subtotal Materials and Services: 210 Computer Equipment/Software/Supplies 218 Equipment /Safety Equipment & Supplies 220 Other supplies, Janitorial, Consumable Tools 231 Gas & Oil 341 Electric 345 Telephone 354 Contract Services 356 Consultant - Transportation Plan Update 362 Equipment Maint. Parts & Supplies, includes Radios 366 Building Maint. 373 Dues & Training 388 Medical Services/Drug Test 510 Property & Liability Insurance 512 Uninsured Loss -Deductible 521 Central Garage Transfer 522. Administrative Transfer 528 Information Tech. Transfer Subtotal 610/620 Debt Service -Principal & Interest ACTUAL BUDGET ACTUAL BUDGET FY14/15 FI'15/16 FY15/16 FY16/17 12.25 12.25 12.25 13.25 $626,235 $662,559 $654,305 $7091)550 $0 $2,300 $0 $0 $14,591 $25,000 $7,304 $25,000 $126,086 $152,162 $140,564 $172,495 $45,718 $465905 $471)874 $51,452 $812,631 $888,927 $850,047 $958,498 $6109 $9,000 $8,510 $9,000 $61042 $6,000 $6,367 $6,500 $31P051 $41>100 $3,703 $4,500 $32,711 $44,000 $22,689 $40,000 $21P972 $3,000 $2582 $3,300 $11426 $1,500 $11,520 $1,500 $7,400 $30,000 $51>214 $307000 $0 $0 $0 $621>892 $32,314 $32,500 $3305 $32,500 $282 $3,000 $1,619 $3,000 $3,521 $5,500 $61A194 $5,500 $744 $11,500 $475 $1,500 $207011 $20,500 $19,015 $13,578 $10,399 $10,000 $4,972 $10,000 $176,541 $165,366 $1651Y366 $179,219 $79,129 $82,703 $82,703 $90,571 $8,574 $12.1361 $121562 $12,513 $391,786 $431,030 $377,176 $506,073 $1005463 $114,971 $114,619 $1 15,3 93 20 SPECIAL STREET MAINTENANCE FUND: 2500-421-430240 EXPENDITURE DETAIL-con't. Capital Outlay: 840 MACI Grant Match FYI 6 Trails Fund 920 Salt Brine Tank 921 Sand/Cold Mix Storage Shed (Carryover) 922 USFS Bldg & Property Aquisiton/Repair 941 Dump Trucks - Inception of Loan 953 Shop Complex Pavement Restoration Subtotal Capital Outlay: Bonded Project 969 4th Ave E. Main Replc Phase 1-4 430244 354 Pavement Maintenance Funds 430245 Replacement Funds: 940 Machinery & Equipment 430248 Sidewalk & Curb Repair Funds 354 Contract Services (carryover) Total Streets 430264 TRAFFIC SIGN & SIGNALS Personal Services: 110 Salaries 121 Overtime 153 Health Insurance 155 Retirement Subtotal Maintenance & Operations: 210 Computer Equipment/Software/Supplies 218 Equipment /Safety Equipment & Supplies 220 Other Supplies, Janitorial, Consumable Tools FTE's ACTUAL BUDGET ACTUAL BUDGET FY14/15 FY15/16 FY15/16 FY16/17 $0 $9,982 $9,982 $0 $0 $0 $0 $201000 $0 $25,771 $0 $251.)771 $0 $0 $0 $54,964 $42795 $0 $0 $0 $0 $0 $0 $30,552 $45795 $35,753 $9,982 $131,287 $0 $0 $0 $11114,018 $246,689 $5372,040 $17401 $762,359 $2532907 $270,000 $209,310 $3001>544 $518 $27,828 $0 $271.1828 $11810,788 $2,3059549 $1,735,815 $39916,000 2.0 2.0 2.0 2.0 $11511364 $122,651 $1211)912 $1227685 $1,786 $7,500 $21152 $7,500 $14,362 $16,264 $13,411 $17,485 $85269 $8,613 $8,869 $85823 $13 9,781 $155,028 $146, 343 $156,493 $666 $15500 $12256 $1,500 $6,845 $6,700 $2,919 $6,700 $3,82I $3,500 $2,364 $3,500 21 SPECIAL STREET MAINTENANCE FUND: 2500421430240; 430264 EXPENDITURE DETAIL -can't* Maintenance & Operations: Cont. 242 Street Signs 243 Traffic Signals 245 Barricade Materials 341 Electricity 345 Tele. & Communications 354 Contract Services 362 Equipment Maintenance Parts, includes Radios 366 Building Maintenance 373 School & Travel 428 Paint Materials 510 Property & Liability Insurance 512 Uninsured Loss -Deductible Property 521 Central Garage Transfer 532 Office Rent Subtotal Capital Outlay: 940 Machinery & Equipment Subtotal Total Traffic Signs and Signals Grand Total - Streets & TSS ACTUAL BUDGET ACTUAL BUDGET FI'14/15 FY15/16 FY15/16 FY16/17 $43,867 $40,000 $34,454 $401)000 $ 8,657 $197000 $91189 $19,000 $4,879 $51000 $41,609 $5,000 $1,847 $3,000 $11A839 $300 $763 $750 $836 $750 $1,717 $10,000 $3,828 $10,000 $822 $3,000 $2,580 $3,000 $285 $200 $15972 $2,000 $2,852 $5500 $4,126 $5,500 $10.202 $81000 $510895 $8,000 $21450 $2,500 $21P424 $1,604 $47438 $2,500 $0 $2,500 $81)679 $811400 $8,400 $7,934 $7,838 $6,422 $6,422 $61422 $1107628 $127,772 $93,113 $126410 $0 $0 $0 $0 $0 $0 $0 $0 $250,409 $28200 $239,456 $282,903 $2,06117197 $25887348 $1,975,271 $4,198,903 SPECIAL STREET MAINTENANCE FUND: 2500-421-430240 FY 2017 BUDGET HIGHLIGFITS Line Item Detail: Street Division 110 Personnel Services - Include one additional FTE Addition of one full-time Street Department employee. The street crew has had 1 supervisor and 9 full time employees since 1998. In 2000, the City was responsible for 100 miles of roads. By 2015, the City has acquired an additional 51 miles of streets without adding any additional street crew personnel. The additional FTE would enable the City to continue to provide the same level of service in a timely manner. 354 Contract Services - $30,000 $15,000 needed for street sweepings disposal. 356 Consultant - $62,892 Propose to work in conjunction with MDOT and update the 2008 Kalispell Area Transportation Plan. This plan is now 8 years out of date and will be updated after the bypass is complete to ensure the projects and priorities are current and consistent with community needs. Capital Outlay: 920 Salt Brine Storage Tank-- $20,000 Add one 10,000 gallon storage tank with pump, The additional storage would allow us to continue to purchase salt brine from the MDOT by not affecting their supply during heavy application times. In the event we no longer purchase salt brine from the MDOT the larger storage capacity will allow us to order tanker loads and have sufficient surplus so critical low levels are not reached. 921 Sand/Cold Mix Storage Shed -Carryover $25,771 This project replaces the current shed that is showing signs of structural failure, rot and decay. The concrete base is also cracked and has been repaired in the past. The new sand shed will be designed to cover the gravel stockpile, cold mix, and sanding materials. Cost shared between/Street, Water, Sewer, & Storm - Total Project Cost $103,084 953 Shop Complex Pavement Restoration - $30,552 The project involves replacement of the degraded asphalt surface inside the fenced area of the City Shop Complex and the installation of a new storm water quality treatment device. The asphalt at the City Shop Complex is deteriorated beyond simple patch work and necessitates replacement. The asphalt replacement triggers storm water treatment requirements stipulated by the MS4 permit and promotes good stewardship for clean water discharges to Ashley Creek, Cost shared between/Water, Sewer, Storm, Streets, & Solid Waste - Total Project Cost $152,760 Capital Outlay: BONDED PROJECT 969 4th Avenue East Street Reconstruction - $1,114,018 This is a street reconstruct project which will be designed in-- house and construction coordinated with the 14 block water main replacement on 4th Ave E from Center St to 14th St E. 4th Ave E's asphalt surface, road base, curb and gutter infrastructure is deteriorated and the conditions necessitate reconstruction of the road infrastructure. 23 SPECIAL STREET MAINTENANCE FUND: 2500-421-430240 FY 2017 BUDGET HIGHLIGHTS Line Item Detail Continued: Street Division 430244 Pavement Repairs - $730,371 354 Pavement Maintenance - Carryover $362,359, New Appropriation $400,000 430245 Capital Outlay: Replacement Funds - Carryover $2,044, New Appropriation $298,500 940 $2,044 Carryover for Line Pointer for Roadlazer Striper $200,000 for Two Used 12 Yard Dump Trucks Replacing a 1984 and a 1991 dump truck. $91,000 Snow Blower Replacing a 1998 snow blower that has been rebuilt several tunes. $7,500 Snow Plow Replacing current plow that has been welded multiple times and is rusted through. 24 MT. AIR & CONGESTION GRANT FUND: 2825 , ..STREET....421....FLJNCTION....430240 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH CASH: Operating REVENUES 331055 MAGI Grant (Sweeper & Sander FY16; Sweeper FY17) 383012 Transfer (match) from Storm Sewer - carryover Total Revenue Total Available EXPENDITURES 940 Capital Equipment ENDING CASH CASH; Operating ACTUAL FY14/15 BUDGET F'1'15/16 ACTUAL FY15/16 BUDGET FY16/17 $60,314 $601153 $60,153 $21,006 $0 $0 $273,422 $42,264 $195,950 $0 $375,067 $43,000 $0 $315,686 $195,950 $4181)067 $60,314 $375,839 $256,103 $439,073 $161 $375,839 $235,097 $433,202 $60,153 $0 $21,006 $5,871 FY2017 BUDGET HIGHLIGHTS The Montana Air and Congestion Initiative (MAGI) provides funds for equipment purchases which are utilized to benefit air quality in the State. FYI7 Appropriation Appropriation has been budgeted for FY 17 to apply for a MACI grant to replace a sweeper and a flush truck. MAGI applications are due in January 2017, with an estimated award date of summer of 2017. If approved this would replace a 1991 sweeper and a 1994 flush truck. Both are in poor condition and nearing the end of their life cycles for the City. There is a chance we will only receive one item, priority would be to replace the sweeper. Estimated cost of the sweeper is $210,000 and estimated cost for the flush truck is $182,500. The City would be required to pay a 13.42% match, plus indirect costs.