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07-21-16 Site Development Review Committee MinutesSITE DEVELOPMENT REVIEW COMMITTEE SUMMARY Thursday, July 21, 2016 Lower Level Conference Room 201 First Avenue East ATTENDING: Jeff Clawson, Building Official Chad Fincher, Parks & Rec. Director Tom Jentz, Planning & Building Director Rick Parker, Building Plans Examiner Rebekah Wargo, Asst. Civil Engineer Kathy Nelson, Recording Secretary Dave Dedman, Fire Chief Keith Haskins, City Engineer Jarod Nygren, Senior Planner Tom Tabler, Senior Civil Engineer P.J. Sorensen, Chairman GUESTS: James Freyholtz (Montana Department of Transportation); Toby McIntosh (Jackola Engineering); Dawn Weber (Owner of Kalispell Oral Surgery {KOS}); and Tad Nicely, (Builder of KOS) HEAR THE PUBLIC: Kalispell Oral Surgery — Landscaping is okay. Their updated plans show the bio-swale planting plugs and are planning to hydro seed with grass and wild flowers. They also show removing the connection point on the west side from Old West Reserve Drive into the sidewalk in the front of their facility. Parker believes there has to be one there. They will have sedated patients inside and they don't want them walking out that way or anyone walking in that side. They could move it towards the front of the building. Clawson will look into it. There will be sod on the west side, and lawn seed out to the bio-Swale. This is all supposed to be irrigated. Fincher hasn't finished his review yet, but should be done by Friday. The handicapped area in the back is actually a sedated patient loading zone. They plan on having a two -rail, split -rail cedar fence all around the property. The sidewalk connection will need to stay for now; could reconsider based on what building dept determines. PERFORMANCE BOND REMINDERS: Beehive — They are requesting release of their bond. Public Works and Parks are waiting to see what they have completed and for a certification from their engineer. Campus Church — Completing their work in September instead of August. Captain's Marine —Their bond expires August 30th. The fillis done. They are doing their sprinkler system. Freyholtz is fine with this project. Fincher still needs some landscaping information. Public Works still needs their as -built drawings. Discussion was held as to lowering the bond amount and releasing some of it. Sorensen suggested we release the $50,000 bond and replace it with a $3,500 bond. Haskins stated that it's difficult to put a price on the value of the as -built drawings. 1 Mountain Vista 4, Phase B — Letter of Credit — landscaping and street trees were not in the bond. OLD BUSINESS: Buffalo Hill Terrace (Immanuel Lutheran West Campus) — 40 Claremont, Phase IA & 2; expansion of existing retirement facility. We met with them on Tuesday. Their path alignment starts at Grace Church. Freyholtz is concerned with the stability of the slope for a path, even if they put in a retaining wall. It may cost more to make it stable. Would a handrail be required? MDT has hired RPA to evaluate. Sorensen noted that the CUP condition says that it's an easement, which means on their property along that boundary. The easement is up to the City. There should be a 3 to I shoulder off the edge of the bike path. The garbage containment is MY back, and over 8' tall. Nygren stated that they need to provide an exhibit that shows a map hatched out of where they would grant us a construction easement for the trail. This is moved through Site Review with the condition they provide an easement as shown in the CUP site plan. Northwest Family Medicine — 70 Village Loop; new family practice medical office. Public Works has approved this. Landscaping was discussed extensively between McIntosh and Fincher. Their hydro seed area will be irrigated. Their building permit will be held until the landscaping plan is approved. This is moved through Site Review. Blanchard Dental — Commons Loop; office building. Plans came in to Building but they have not been reviewed yet. Scotty's — 2205 Hwy 93 S; new storage building. They are interested in doing a new storage building in the back at the NE corner of the property. This would be a 1,400 sq. ft. shop/storage building. Sorensen is waiting for responses from Dewey Swank. KRMC — 310 Sunnyview Lane; new women's/children's clinic. Their PUD Application is being reviewed by the hospital and will be submitted by the end of the month. Their Traffic Study has been cleaned up and submitted to Public Works. Tabler is just beginning this review. Their handicapped parking and the pedestrian path location were discussed with McIntosh. They will transition the path. This will be on the agenda for next week. Hobby Lobby — Spring Prairie 4; new retail. It will be a 55,000 sq. ft. building. We are waiting for information to come back from Blumenstein about the sidewalk in the front and access around the back side. This will be on the agenda for next week. Kalispell Center Mall — Herberger's expansion. Haskins stated there are hydro -carbon contaminated soils in there, so they will possibly need to do some additional things to protect the water. We are waiting for some additional information to know where the hydro -carbons are and then if it is affected, what their proposed plans are. They will need to have nitrile gaskets on their pipe so they will probably have to change any area that is contaminated with ductile iron because they 2 are just replaceable gaskets. Then their service would have to be probably copper pipes. They are expecting the pad to be delivered by July 28th USFS — 650 Wolfpack; new storage building. Their updated parking layout was discussed. The storage building and the parking will both be done at the same time. First American Title — 219 E. Center; new office building. This will be next to Depot Place where the Quonset but used to be. We sent them comments that include putting in sidewalk, and we are waiting for responses. This will be on the agenda for next week. Fuel Fitness — 1305 Hwy 2 W; new athletic club. This will be a 24-hour athletic club, 14-15,000 sq. ft. building east of Fatt Boys. Sorensen met with them last week. Their NE corner will have a trash enclosure. Public Works is close to finishing their review. MDT is waiting for submittals from them to get started on their review. Freyholtz stated they will have a hydraulics review as to whether we will need them to put in curb and gutter along the frontage or how that's going to work. They will need to have a permit from MDT for their work being done in the ROW. Fincher will see if he has their Landscaping Plan. Their Floodplain Permit has been issued that will allow them to do the fill, but they will still need their Stormwater Permit from Public Works. They have been driving off the road into the ditch and dumping in the ROW. This will be on the agenda for next week. NEW BUSINESS: MT One Call — 209 Parkway; new roof structure over generator. They have withdrawn their application for a permit. This is removed from the agenda. PLANNING OFFICE ITEMS: Mountain Vista 4, Phase B — Final plat for this subdivision will go before the City Council. Flathead Special Education Co-op - Meridian Court - has put in a gravel parking lot. It is less than 4,000 sq. ft. They will need to pave it and pay an impact fee. They may use it as a future building area. They would get impact fee credit if they build on the new pavement area in the future. They want to get started with cutting and grading. They will also need to do some sidewalk replacement for broken sidewalk. It would be 3,700 or 3,800 sq. ft. of paving. Haskins stated they should make their impact fee payment based on what they assume the size of the paving will be, but it's going to have to be adjusted if it ends up being more impervious later (more than 3,700 sq. ft.). They can go forward but will need a ROW Permit. We could collect the impact fee after the paving is done. They will also need a Stormwater Permit. OTHER REPORTS: None The meeting was adjourned at 11:35 a.m. cc Police City Manager Bldg Fire Planning Parks FCAOA City Clerk Comm. Dev MDOT City Airport Public Works