08-14-15 City Manager ReportCITYOF _ City of Kalispell
OFFICE OF THE CITY MANAGER
MONTANA
Information Memorandum
8/14/2015
1. Parks Department
The fire suppression system at Woodland Water Park sprung a leak on August 2, 2015,
damaging a couple sheets of drywall above the boy's locker room. A temporary patch
was installed so that the system could be reenergized until the pool season is over and a
permanent fix can be made.
Parks staff and KPD teamed up to remove several transient camps from the Woodland
Park hillside. Several volunteer groups are being lined up to help remove brush from the
hillside to improve visibility and safety.
The recently purchased recirculation fountain was also installed in the south end of the
pond.
Phase II of the playground at Lawrence Park continues
to be installed. The tot lot (for ages 2-5 years old) has
been installed and is ready for public use. Work
continues on installation of the swing set, monkey bars
and two sbring riders. Installation of these items
should be completed in
the next week. Phase
III will be ordered this winter and installed next summer.
Phase III will complete the upgrades to the playground,
replacing the old wooden play structures that had
deteriorated.
The deadline for registration for Runnin Rascals Football is August 14, 2015. Runnin
Rascals is a non-competitive introduction to football for boys and girls.
Tuesday, August 18, 2015, will be the last concert of the year for our Picnic in the Park
concert series.
August 23, 2015, will be the last day the pool is open for the season. We will be having a
special event called "Last Chance Day." All entries into the pool will be $3.00. There
will also be rubber duck races in the lazy river.
2. Public Works
Wastewater Treatment Plant (WWTP) Discharge Permit
The Department of Environmental Quality (DEQ) has officially renewed Kalispell's
discharge permit. The new permit became effective August 1, 2015, and mandates more
stringent discharge limits, increased sampling and monitoring, variance optimization and
nutrient trading review, and the requirement for the development and implementation of
an industrial pretreatment program and a temperature monitoring program. Kalispell, as
a part of this permit, was issued a general variance per DEQ Circular 12B from the
nutrient water quality numeric standards defined in DEQ Circular 12A. The general
variance may be established for 20 years with discharge limit reduction steps required in
future discharge permits. The intent of establishing the nutrient reduction steps upfront is
to provide the permitee regulatory certainty for future planning to reach the ultimate
discharge standard of 0.025 mg/l Total Phosphorus and 0.275 mg/l Total Nitrogen, or
DEQ determined levels of treatment technology.
The table below summarizes the treatment plants discharge capabilities and provides
comparison of the old and new permit effluent requirements.
Old Permit
New Permit Limits
WWTP
Parameters
Limits
(2010-2015)
(2015-2020)
2014
Avg
Avg Monthly
Avg Monthly
Monthly
Biochemical
Oxygen Demand
259 lb/day
259 lb/day
98 lb/day
(lb/day)
Total Suspended
Solids (lb/day)
259 lb/day
259 lb/day
37 lb/day
E.coli Bacteria
126 (April -Oct)
v
126 (April- Oct)
1
(cfu/100mL)
March)
630 (Nov — March)
pH (s.u.)
6.0-9.0
6.0-9.0
7.2
Temperature (C)
N/A
Ashley Cr. Temp TMDL
16.7 (C)
To be established
Total Nitrogen
(lb/day)
286 lb/day
397 lb/day
176 lb/day
Total
Phosphorus
25.8 lb/day
9.9 lb/day (July — Sept)
3.9 lb/day
(lb/day)
25.8 lb/day (Oct — June)
Central Garage
Central Garage performs fleet maintenance and services for Kalispell's entire fleet of
2
vehicles and equipment. On a weekly basis, the mechanics perform on average eight (8)
vehicle/equipment services, which includes fluid changes and preventive maintenance
inspections/repairs. The other staff hours each week are spent on minor/major repairs or
rebuilds. All services or repairs are scheduled the week before with time allowed for
emergency breakdown repairs. Repairs and costs for each vehicle are entered and tracked
in an iWorks fleet management database. iWorks allows staff to improve fleet equipment
tracking, fleet maintenance scheduling, shop and work order management, and provides
data needed for more -informed decision making on repairs, purchases and replacement
validations.
3. Fire Department
Since the last update, the Kalispell Fire Department has received 129 calls for service and
has conducted 1 outreach training with 3 individuals in attendance.
Currently, the fire department staff is taking part in our annual infectious disease and
blood borne pathogens training. This training is an OSHA requirement and takes place
concurrently to reviewing and updating our infection control statement and exposure
reporting. These items also play a part in NFPA 1500 title Fire Department Safety and
Health Program.
4. Planning Department
The Urban Renewal Agency (URA) will meet with CTA to continue reviewing the draft
South Kalispell Urban Renewal Plan update. The URA met on Wednesday, August 12
with staff to begin the review process of the draft plan.
The planning office will conduct another series of parking inventories in the downtown
as we continue to monitor parking patterns and availability of parking.
5. Building Department
Building plans have been received for the Marriott Springhill Suites to be located in
phase 4 of Spring Prairie Center on Old Reserve Drive just south of Station 62. This will
be a 4-story, 101 unit hotel with a valuation of $7.6 million. The department also
received a request for renovations to the Courtyard Apartments on Airport Road. Final
inspections are being conducted for the Proven Graphics Office Bldg located at 120
Westview Park Place; the addition to the FedEx building located at 165 School House
Loop; and Buffalo Wild Wings located at 115 Hutton Ranch Road (the former Sizzler's).
6. Police Department
Attached to this report is an up-to-date case and arrest report for the year through July of
this year. As of August 11, the Kalispell Police Department has generated 19893 incident
numbers, compared to 19201 for the same period in 2014.
7. Community Development
The US EPA has partnered with the Council of Development Finance Agencies (CDFA)
to provide technical assistance to Brownfield grantee communities as they work to
redevelop catalytic sites. The City of Kalispell was selected as one of four communities
across the country in 2015 to participate in this program called a Project Response Team
Visit. The goal of the Project Response Team site visit is to provide Kalispell with
actionable financing and project related strategies for transforming brownfield sites into
redevelopment successes for our community. As such, the City of Kalispell will be
hosting a team of five professionals in the field of economic development finance next
week and invites community members to an Open House event at Council Chambers in
City Hall on Wednesday, August 19, from 4 pm to 6 pm. The focus of the Open House
will be redevelopment and related financing options in the Core Area.
8. City Clerk/Communications Manager
The social media campaign is still early in its implementation. However, we are already
generating some good statistics related to our activities and posts. Below are some of the
numbers behind the social media program.
Total Facebook Likes as of 8-11-15 367
Twitter Followers 51
Total Tweets (Posts) 5-27 to 8-11-15 217
Facebook insight numbers
Most popular posts — Warrant Wednesday and Historic Photos on Throwback Thursday
Warrant Wednesday on 7/29
1925 picture of Fire Truck with firefighters:
Picture of new play structure at Lawrence Park:
Video of Police Officer Swearing in:
Road Work Alerts:
Tips regarding theft Prevention:
Photos from the Jr. Police Academy:
Weeds and Grass Fire Hazard:
Link to Glacier Rail Park Video:
9,800 people reached
1,470 people reached
328 people reached,15 likes
418 people reached, 225 views
100-325 reach range per post
141 reached
309 post clicks
208 reached, 13 post clicks, 6 likes
160 reached, 11 post clicks
fl
9. Human Resources
Over twenty-seven annual safety audits were conducted throughout the city work
locations by area supervisors and managers. Areas inspected included, but were not
limited to: City Hall, City Shops Complex, Waste Water Treatment Plant, Kid's Sports,
Camp Center, Parks & Pool and the Public Safety Building.
Using a comprehensive safety audit checklist with over sixty-eight individual items,
supervisors reviewed such things as fire protection/prevention, personal protective
equipment, walking and working surfaces, hand tools and equipment, vehicle/fleet safety
operations, electrical hazards, and hazard communication recordkeeping & labeling.
Discrepancies and "out -of -compliance" items found were immediately corrected or an
action plan for correction was documented.
These inspections correct unsafe situations/behaviors, and educates and creates safety
awareness for management, supervisors and employees.
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