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05-15-15 City Manager ReportCITYOF _ City of Kalispell OFFICE OF THE CITY MANAGER MONTANA Information Memorandum 5/15/2015 1. Police Department National Police Week In 1962, President John F. Kennedy signed a proclamation which designated May 15 as Peace Officers Memorial Day, and the week in which that date falls as Police Week. Currently, tens of thousands of law enforcement officers from around the world converge on Washington, DC, to participate in a number of planned events which honor those that have paid the ultimate sacrifice. Sergeant Doug Overman, and Officers Andy Haag and Jordan Venezio travelled to Great Falls on Monday to participate in the annual Montana Peace Officer Memorial ceremony. The officers represented Kalispell in the ceremony and Sergeant Overman and Officer Venezio rode their Kalispell Police Motorcycles in the Law Enforcement parade. Monthly Report Included in this update is the KPD Monthly Offense and Arrest totals for April 2015. In April, we responded to 275 "offenses reported." Our "offenses reported" are much higher than 2014- 190 and 2013-237. The reported arrest statistic is somewhat misleading because one arrestee may be charged with several of the offenses reported. For instance, during the month of April we show 85 "offenses reported" and 37 "arrests." However, these 37 "arrests" are attributed to 90% of the 85 "offenses reported." 2. Parks Department Our ISA certified Arborist and the Public Works Engineering Department is working together to establish long term fixes for sidewalk/tree root conflicts. While, tree roots and sidewalks are adversaries in an urban environment we are looking to find solutions that meet desired outcomes for both departments. Our maintenance crews our out energizing irrigation systems, performing turf maintenance, prepping garden soils for flowers, and readying Woodland Water Park for the summer season. Since April 1, parks reservations revenue has increased over $4,000 and year to date has exceeded the budgeted revenue by over $900. Youth camp registrations opened April 22, 2015. Since that date, over $60,000 (46% of budgeted amount) in revenue has been realized with registration numbers being approximately midpoint of occupancy. The Afterschool program has 23 days of operation left and to date has exceeded the budgeted revenue by over $300. The Recreation Department is currently conducting interviews for our Summer Day Camp and Sports Camp programs. We are anticipating hiring nine new staff to augment our returning employees. Our aquatics division is currently interviewing for life guards, water monitors, front desk and concessions employees. 3. Fire Department Since the last update, the Kalispell Fire Department has received 107 calls for service and has conducted 2 outreach trainings with 62 individuals in attendance. Fire Department Staff are currently updating and adding Standard Operating Guidelines (SOG) to better reflect the operations of the department. The fire department and other city departments are currently collecting and organizing information for an upcoming Insurance Services Office evaluation of Kalispell's fire suppression rating schedule. This evaluation looks at a number of items including fire department response, staffing, training and equipment, water systems, dispatch capabilities, and also fire prevention standards. Currently, the fire department is rated at an ISO class 3 on a scale of 1-10, with 10 being representative of no fire protection present. The Insurance Services Office takes the information gathered and grades everything on a points scale resulting in the city's overall score. They then provide this information to insurance companies for the application of insurance programs. 4. Transportation Workshop This past week, representatives from the City of Kalispell, Flathead County, the Downtown Business District, the Chamber of Commerce, Montana West Economic Development, and CTA Architects attended a workshop held by the Sonoran Institute on community mobility. Over a three day period, the group reviewed connectivity and transportation conditions in the City of Kalispell and reviewed potential options to implement that may aid in the development of easier transportation routes for cars, bikes and pedestrians. This group will continue to meet regarding these respective issues, especially in anticipation of the completion of the bypass and the changing dynamics of Highway 93. 2 5. Budget Workshops As discussed at the last council meeting, the Fiscal Year 2016 budget workshops are scheduled for Monday, June 8, through Wednesday, June 10. These workshops will be held in council chambers from 7-9pm. It is anticipated that Monday and Tuesday will be sufficient for the completion of the budget review. However, Wednesday night is scheduled in case there is the need for additional time. 6. Public Works Stormwater Construction Best Management Practice (BMP) Trainings From April 28, 2015, to May 1, 2015, Public Works Department hosted three separate erosion and sediment control trainings for individuals who are involved with the construction industry. A total of 81 people attended the trainings which were taught by professional instructors from Altitude Training Associates. The trainings included Stormwater Management during Construction, Stormwater Pollution Prevention Plan Administration, and Stormwater Pollution Prevention Plan Preparation. The City's participation in providing the training fulfills one of the City's annual public education requirements for the City's MS4 Stormwater Permit. 2015 Overlay and Chip Seal Projects Annually, the Street Department performs pavement restoration projects consisting of asphalt milling and overlay. These projects are prioritized each year based on pavement conditions and budgets. Projects scheduled for in-house mill and overlay restoration this summer are listed below: 5th Ave W from Center to 6th St W 4th Ave EN from E Center St to E Idaho Treeline Road For Hwy 93 to west Lowes approach 5th Ave WN from Hwy 2 to W Washington St Additionally, streets schedule for chip seal this summer are listed below: I't Ave E from 5th St E to 12 St E Woodland Ave From 3rd St E to Albina St Airport Road from Hwy 93 S to Begg Park Dr I't Ave E from Center St to 5th St E (State Urban Pavement Preservation Program) I't Ave W from Center St to Airport Road (State Urban Pavement Preservation Program) 7. Human Resources At the request of the Flathead Job Service and the Montana's Work Services Division (WSD), Human Resources participated in a "focus group" meeting to help improve the State Job Service's job's posting website. The City has worked with the Flathead Job Service for external job postings for many years. This allows our openings to be broadcasted statewide on their jobs.mt.gov website without cost. The Flathead Job Services then helps match up potential applicants with City positions, enhancing our chances of finding quality candidates. With the help of several departments, we are compiling information and documents requested for a pollution liability limited exposure insurance policy being attained through the Montana Municipal Interlocal Authority (MMIA). Municipalities across the country are finding that obtaining pollution coverage is difficult and costly since there are so many variables. To that end, we are only able to obtain coverage for just $2 million dollars coverage. Thankfully, the cost is being absorbed through reserve funds from MMIA member cities and towns at this point. 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