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05. Special Revenue Funds - Public WorksSPECIAL REVENUE FUNDS Page Fund Dept PUBLIC WORKS 14-16 2400 Light Maintenance $ 3389386 17-18 2420 Gas Tax $ 6095661 19-23 2500 Street Maintenance $ 2,5889348 24 2825 MAGI Grant $ 3755839 Total $ 3,9125234 LIGHT MAINTENANCE ACCOUNT # 2400-410 PURPOSE OF THIS DEPARTMENT: why does this department exist? Light Maintenance funds are utilized by the Traffics Signs and Signals Division to provide visibility that promotes safe and efficient use of street facilities. DEPARTMENT PERSONNEL: (1.25 FTE) .OS Budget Resource Manager .20 Assessment Coordinator 1 Light Maintenance GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? Achieve lighting standards and promote light replacements with longer lasting and more efficient lighting systems. INTENDED OUTCOMES FROM BUDGET EXPENDITURES The FY 16 budget presents the continuation of maintaining the light system to provide consistent and reliabl+ lighting for vehicular traffic, pedestrians, bicycle travel, and outdoor recreational areas. It also allows for the rehabilitation of six decorative lights in the downtown areas. I.IHT MAINTENANCE FUND: 2400-410-430263 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: 10120 Replacement Account ($10,0001year) REVENUES 363010 Maintenance Assessments -designated for equipment replacement 363040 Penalty & Interest 364030 Misc. 381050 Inception of Loan 371010 Interest Earnings TOTAL AVAILABLE EXPENDITURES Street Lighting (10100) Capital Outlay -Replacement (10120) Debt Service 10120 Replacement Account ($10,0001year) ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $152,664 $107,536 $107,536 $73,696 $0 $0 $0 $10,000 $15204 $1075536 $107,536 $831)696 $235,822 $23600 $267,035 $360,000 $0 $0 $10,000 $101)000 $782 $1,000 $608 $1,000 $14,282 $0 $71)976 $5,000 $97,651 $0 $0 $0 $527 $275 $374 $400 $349,064 $237,275 $285,993 $376,400 $501,728 $344,811 $393,529 $460,096 $282,740 $29411373 $287,587 $315,919 $100,329 $0 $0 $0 $11,123 $22,246 $22,246 $22467 $394,192 $316,620 $309,833 $338,386 $107,536 $18,191 $73,696 $101,710 $0 $10,000 $10*000 $20,000 $107,536 $28,191 $83,696 $121,710 4 LIGHT MAINTENANCE FUND: 2400-410-430263 EXPENDITUREDETAIL Personal Services: 110 Salaries 153 Health Insurance 155 Retirement Subtotal Materials and Services: 244 Lighting Supplies 341 Electricity 360 Repair & Maint Services 510 Liability Insurance & Uninsured Loss 522 Administrative Transfer Subtotal Capital Outlay 940 Machinery & Equipment Subtotal Debt Service: loan repayment 610 Principal -5 year -final pymt 2019 (boom truck) 620 Interest -1.25 %V Total Debt Total ACTUAL FY13/14 BUDGET FY14/15 ACTUAL FY14/15 BUDGET FY15/16 FTE'S 1.25 1.25 1.25 1.25 $71,075 $73,796 $74,003 $74,292 $10,337 $115455 $9,987 $1203 $5,045 $51)264 $5,297 $5,291 $86,457 $901)515 $8%287 $925276 $7,542 $155000 $13,977 WOO $157,982 $165,000 $164,332 $16%000 $20,853 $12,000 $8,327 $2000 $1,467 $1 5085 $891 $1,000 $8,440 $10,773 $10,773 $15,643 $196,284 $203,858 $1981)300 $223,643 $100,329 $0 $0 $0 $100,329 $0 $0 $0 $10,658 $211430 $21,430 $21,647 $465 $816 $816 $820 $11,123 $22,246 $22,246 $22,467 $3941192 $3161619 $3091.7833 $338,386 15 1711 1"Run- 261 d -0 K -1- LIN N FUND: 2400-4 1 0-43 02 63 FY 2016 BUDGET HIGHLIGHTS Line Item Detail: LIGHT MAINTENANCE 244 Lighting Supplies - $I$,000 Budget was decreased the past couple years because of declining fund balance. Increasing line item to past year's expenditure to maintain level of service. 341 Electricity - $169,000 $4,000 increase is needed for the 2.6% electrical increase that takes effect on July 1, 2015. 360 Repair & Maint Services - $20,000 Replacing the deteriorated and malfunctioning decorative globe lights at six per year. 16 GAS TAX ACCOUNT # 2420-421 PURPOSE of THIS DEPARTMENT: why does this department exist? The city receives annual gas tax revenue allocations based on population and street and alley mileage to be used for construction, reconstruction, maintenance and repair of streets, right of ways and alleys. GOALS of THIS DEPARTMENT: what are the departmental goals that support the purpose? Provide a right of way infrastructure construction program that includes reconstruction, maintenance and repair of streets, sidewalks, and alleys. INTENDED OUTCOMES FROM BUDGET EXPENDITURES The FY 16 budget reflects the continuation of the pavement marking, overlay, chip seal, and sidewalk replacement programs, which promotes safe travel and longevity of the road and pedestrian systems. This year's budget presents a shift in operations from contracting out milling services to performing this activity in-house with rent to own equipment. This should provide for more flexibility for the overlay and patching, a better product, and is more cost effective. GAS TAX FUND: 2420-421-430240 PROJECTED );/ ;, SUMMARI BEGINNING CASH 10100 Cash REVENUE 335040 Gas Tax Apportionment 383001 Transfer from Solid Waste for Alley Paving 371010 Interest Total Revenue Total Available EXPENDITURES Street Department Gash ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $422,595 $436,944 $436,944 $352496 $364,564 $0 $2209 $360,000 $251>000 $2,000 $364,622 $2500 $1,996 $3695748 WOO $2,000 $366,773 $387,000 $391,618 $406,748 $789,368 $8231944 $8281,562 $759,244 $352424 $5401750 $476,066 $609,661 $436,944 $283,194 $352,496 $149,583 17 GAS TAX FUND: 2420-421-430240 ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 430240 Materials and Services -Streets 231 Gas & Gil $36,677 $40,000 $31,510 $43,000 344 Natural Gas $4,622 $4,000 $3,529 $5,500 354 Contract Services -Striping $27,215 $120,000 $103,919 $136,000 360 Contract - Snow Remove, Constr. Support, Repair $2,440 $1,500 $1,927 $1,500 368 Overlays & Chipseals $109,882 $2001)000 $169,337 $230,661 452 Gravel $1,045 $2,500 $2,898 $3,500 453 Equipment Rental $19,782 $21,750 $10,500 $101000 471 De-Icer/Road Gil $24,368 $404)000 $22,598 $40,000 472 Asphalt $49,278 $31,500 $52405 $40,000 473 Crack Sealing Material $4,992 $145500 $12,990 $141>500 Total Materials & Services Streets $280,30I $475,750 $411,613 $524101 430234 Sidewalks 1 Alleys: 956 Sidewalk Construction/ADA Compliance $38,506 $4000 $40,341 $50,000 957 Alley Paving $33,617 $2500 $24,112 $35,000 Total Capital $72,123 WOO $641>453 $85,000 Total $3521>424 $5405750 $4761>066 $60901 FY 2016 BUDGET HIGHLIGHTS Line Item Detail: 354 Contract Services/Striping City Streets w Carryover $16,000, New Appropriations - $120,000 368 Overlay & Chipseals - Carryover $30,661, New Appropriations - $200,000 453 Equipment Rental - $10,000 Includes funds to rent an asphalt roller for three months. The roller is used daily during paving operations and the current roller's engine blew last season. The Street fund includes funds to purchase a new asphalt roller in FY 15116. 956 Sidewalk Replacement & ADA Compliance - $50,000 $25,000 to be used for a matching program to assist homeowners with replacing bad sidewalks and $25,000 to meet ADA requirements. 957 Alley Paving - $35,000 Includes a transfer from Solid Waste to pave approximately 7 alleys. 18 ------------ SPECIAL STREET MAINTENANCE ACCOUNT # 2500-421 PURPOSE of THIS DEPARTMENT: why does this department exist? To construct and maintain surface transportation, signals, and traffic controls that support economic viability and promotes clean, safe, and drivable travel during all. seasons. DEPARTMENT PERSONNEL: (14.25 FTE) .20 Public Works Director .20 Administrative Assistant .25 Senior Civil Engineer (City Engineer) .25 Engineering Tech/GIS/IT Support .15 Budget Resource Manager .10 General Laborer .25 Construction Manager 8.75 Special Street Maintenance Operators .15 Administrative Coordinator 1 Special Street Maintenance Supervisor .25 Project Manager (Engineer II) 1 Traffic Signs and Signals Maintenance Supervisor .50 Road and Fleet Superintendent 1 Traffic Signs and Signals Maintenance Technical .20 Assessment Coordinator GOADS of THIS DEPARTMENT: what are the departmental goals that support the purpose? 1. To maintain city streets in a clean, safe and drivable condition during all seasons. 2. To provide the safe and orderly travel through properly designed and maintained signage and markings. INTENDED OUTCOMES FROM BUDGET EXPENDITURES The FYI 6 budget reflects the continuation of Street and ROW preventative maintenance and reconstruction, including pavement marking, overlay, chip seal, ADA compliance, and sidewalk replacement programs. Expenditures are being proposed for street maintenance equipment replacement to increase reliability, lower maintenance costs, and enhance cross -season functionality. The Traffic, Signs, and Signal budget provides for the continuation of the compliance with sign standards, maintain painting for curb delineations, and pavement marking. SPECIAL STREET MAINTENANCE FUND: 2500-421-43 0240 BEGINNING GASH 10100 CASH: Operating 10107 Cash, Designated Equip. Replacement 10108 Cash, Designated S & C Repair/In-Lieu of 10109 Cash, Designated Pavement Replacement Total Cash REVENUE 343012 Public Works Charges 363010 Maintenance Assessments -designated for pavement replacement -designated for equipment replacement 363040 Penalty & Interest 364030 Sale of Misc./Auction 371010 Investment 381050 Inception of Loan Total Revenue Total Available EXPENDITURES Street Department/TSS Capital Equip. Replacement S & C Repair Funds Pavement Replacement Program Total Expenditures ENDING CASH 10100 Cash, OPERATING 10107 Cash, Designated Equip. Replacement 10108 Cash, Designated S & C Repair 10109 Cash, Designated Pavement Replacement Total ACTUAL BUDGET ACTUAL BUDGET FY13/14 I FY14/15 FY14/15 FY15/16 $8731:P089 $724,028 $7241>028 $866,662 $71,799 $23%834 $239,834 $185,927 $38,328 $38,328 $381>328 $371,810 $2881738 $273,372 $273,372 $426,683 $1,271,954 $1,275,562 $1,275,562 $1,517,082 $7,829 $3,000 $7,337 $51>000 $1,425,677 $1,500,000 $1,562,336 $1,700,000 $280,000 $4001)000 $400,000 $400,000 $200,000 $2001>000 $200,000 $2005000 $5,682 $6,000 $47800 $6,000 $587,592 $4,000 $37399 $5,000 $4540 $6,700 $61:P880 $5,000 $46,500 $0 $116,195 $0 $2,028,820 $2,119,700 $2,300,947 $2,3215000 $31>3007774 $31)395,262 $3,576,509 $3,838,082 $107,881 $1,673,787 $1,558,313 $1,743,498 $31,965 $2961-070 $25311907 $270,000 $0 $38,328 $518 $37,810 $295,366 $383,729 $246,689 $537,040 $21)025,212 $2,391,914 $2,059,427 $2,588,348 $724,028 $569,941 $8661>662 $844,164 $239,834 $143,764 $185,927 $115,927 $385328 $0 $37,810 $0 $273,372 $289,643 $426,683 $289,643 $1,275,562 $1,003,348 $1,517,082 $1,249,734 IM SPECIAL STREET MAINTENANCE FUND: 2500-427-430240 ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 STREET DIVISION Personal Services: FTE's 12.25 12.25 12.25 12.25 110 Salaries and Payroll Costs $602,522 $636,776 $626,235 $662,559 112 Severance $0 $0 $0 $2,300 121 Overtime $20,280 $25,000 $14,591 $25,000 153 Health Insurance $130.1789 $148,088 $124,316 $152,162 155 Retirement $43,588 $45,235 $45,718 $46,905 Subtotal $797,180 $855,099 $810,860 $888,927 Materials and Services: 210 Computer Equipment/Software/Supplies $3,257 $91)000 $6,669 $9,000 218 Equipment /Safety Equipment & Supplies $6,385 $6,000 $6,042 $6,000 220 Other supplies, Janitorial, Consumable Tools $4,405 $41100 $3,051 $4,100 231 Gas & Oil $37,130 $42,000 $32,711 $44,000 341 Electric $1,321 $11)450 $2,972 $3,000 345 Telephone $1,479 $1,500 $1,426 $1,500 354 Contract Services $5,836 $15,000 $7,400 $30,000 362 Equipment Maint_ Parts & Supplies, includes Radios $187%178 $28,000 $32,314 $32,500 366 Building Maint. $83 $31)000 $282 $3,000 373 Dues &Training $3,233 $5,500 $3,521 $5,500 388 Medical Services/Drug Test $1,743 $1,500 $744 $1,500 510 Property & Liability Insurance $89,804 $23,051 $20,011 $20,500 512 Uninsured Loss -Deductible $3,371 $10,000 $10,399 $10,000 521 Central Garage Transfer $171,740 $1765541 $176,541 $1651>366 522 Administrative Transfer $711)524 $7%129 $79,129 $821,703 528 Information Tech. Transfer $14,899 $81>574 $8,574 $12,361 Subtotal $434,388 $414,345 $391,786 $431,030 610/620 Debt Service -Principal & Interest $58,012 $121,028 $100,463 $1145971 1z SPECIAL STREET MAINTENANCE FUND: 2500-421-430240 EXPENDITURE DETAIL --con°t. Capital Outlay: 840 MAC Grant Match FY 13/Trails Fund FY 16 921 Sand/Cold Mix Storage Shed 940 Machinery & Equipment 941 Dump Trucks - Inception of Loan Subtotal 430244 354 Pavement Maintenance Funds 430245 Replacement Funds: 940 Machinery & Equipment S ubtotal 430248 Sidewalk & Curb Repair Funds 354 Contract Services (carryover) Total 430264 TRAFFIC SIGN & SIGNALS Personal Services: 110 Salaries 121 Overtime 153 Health Insurance 155 Retirement Subtotal Maintenance & Operations: 210 Computer Equipment/Software/Supplies 218 Equipment /Safety Equipment & Supplies 220 Other Supplies, Janitorial, Consumable Tools FTE's ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $0 $0 $0 $9,982 $0 $0 $0 $25,771 $0 $0 $0 $o $158,046 $5,000 $41>795 $0 $158,046 $5,000 $4,795 $35,753 $295,366 $383,729 $246,689 $537,040 $31,965 $2961,070 $253,907 $270,000 $311)965 $296,070 $253,907 $270,000 $0 $38,328 $518 $27,828 $1,7741957 $2,1131,599 $1,809,018 52,3051549 2.0 2.0 2.0 2.0 $113,862 $115,213 $11511364 $122,651 $5,249 $9,500 $1,786 $71:500 $14,566 $15,280 $14,362 $16,264 $8,315 $8,119 $8,269 $81>613 $141,993 $148,112 $139,781 $155,028 $1,421 $11)500 $666 $1,500 $7,437 $6,700 $6,845 $6,700 $4,556 $3,500 $3,821 $3,500 21 SPECIAL STREET MAINTENANCE FUND: 2500-421-430240; 430264 EXPENDITURE DETAIL -conf t. ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 Maintenance & Operations: Cont, 242 Street Signs $405489 $401)000 $435867 $40,000 243 Traffic Signals $9,148 $19,000 $8,657 $19,000 245 Barricade Materials $4,488 $54)000 $4,879 $5,000 341 Electricity $1,975 $3,500 $1,847 $3,000 345 Tele. & Communications $753 $750 $763 $750 354 Contract Services $3,166 $10,000 $1,717 $10,000 362 Equipment Maintenance Parts, includes Radios $2,545 $3,000 $822 $31)000 366 Building Maintenance $15187 $2,000 $285 $2,000 373 School & Travel $41)716 $5,500 $2,852 $5,500 428 Paint Materials $7,243 $800 $10202 $8,000 510 Property & Liability Insurance $31170 $2,736 $2,450 $21>500 512 Uninsured Loss -Deductible Property $0 $2,500 $4,438 $2,500 521 Central Garage Transfer $8,130 $8,679 $8,679 $8,400 532 Office Rent $7,838 $7,838 $7,838 $6,422 Subtotal $108,262 $130,203 $110,628 $127,772 Total $250,255 $278,315 $250,409 $2825800 Grand Total - Streets & TSS $29025,212 $2,3911914 $21059,427 $25588,348 SPECIAL STREET MAINTENANCE FUND: 2500-421-430240 Line Item Detail: Street Division 354 Contract Services -- $30,000 Increase of $15,000 needed for street sweepings disposal. 362 Equipment Maintenance Parts/Supplies - $32,500 Increase of $4,500 needed for the annual purchase of the milling teeth for the asphalt zipper that was purchased in FY 14. 430244 Pavement Repairs -- 5537,040 354 Pavement Maintenance - Carryover $137,040, New Appropriations 5400,000 Capital Outlay: 921 Sand/Cold Mix Storage Shed - $25,771 This project replaces the current shed that is showing signs of structural failure, rot and decay. The concrete base is also cracked and has been repaired in the past. The new sand shed will be designed to cover the gravel stockpile, cold mix, and sanding materials. Cost shared between/Street, Water, Sewer, & Storm - Total Project Cost $103,084 430245 Capital Outlay: Replacement Funds - $270,000 940 $15,000 1 V Monroe Snow Plow To be installed on an existing dump truck and will be utilized for the Woodland area snow route. $55,000 Asphalt Roller The roller is used daily during paving season and last year we had to rent a roller after the engine blew in the City's roller. $200,000 Used/Refurbished Grader Replacing the 1985 grader with a newer used or refurbished model. 231 MT. AIR & CONGESTION GRANT FUND: 2825 ... STREET .... 421....FLJNCTION.... 43 0240 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH CASH: Operating REVENUES 331055 MACI Grant Flush Trk FY14, Sweeper & Sander 383012 Transfer (match) from Storm Sewer - carryover Total Revenue TOTAL AVAILABLE EXPENDITURES 940 CAPITAL EQUIPMENT - ENDING CASH CASH: Operating ACTUAL BUDGET ACTUAL BUDGET FY13/14 FY14/15 FY14/15 FY15/16 $83,736 $60,314 $60,314 $60,153 $151,111 $0 $273,422 $42,264 $0 $0 $273422 $42,264 $151,111 $3151686 $0 $315,686 $234,847 $3765000 $60,314 $375,839 $174,533 $376,000 $161 $375,839 $60,314 $0 $60,153 $0 FY2016 BUDGET HIGHLIGHTS The Montana Air and Congestion Initiative (MACI) provides funds for equipment purchases which are utilized to benefit air quality in the State. FY 13114 An appropriation of $75,000 was budgeted in FY 12113 for a MACI grant request for a new Flush Truck with a 3,000 gallon tank with an underbody plow, and a sweeper. The City was notified in January 2014, that they were awarded a grant for the flush truck (FY13/14), and the truck arrived in November 2014. CARRYOVER to FY 15116 An appropriation of $42,264 was budgeted in FY 14115 (storm match), and will be carried over to FY 15116 for a MACI grant request for a Sweeper and a combination sanding/deicing unit. The State's application date for the grant was March 1, 2015, with expected award date of summer of2015. Equipment typically arrives 90-270 days after bid award depending on equipment. Total FY 16 estimated cost of Sweeper $220,000; Combo Sander -Deicer unit $35,000. 24