12. Internal Service FundsINTERNAL SERVICE FUNDS
Page Fund Dept
1-3 6010 Central Garage $ 465,421
4-6 6030 Information Technology $ 5675833
Total Internal Service Funds $ 1,033,254
CENTRAL GARAGE
ACCOUNT # 6010-410
PURPOSE OF THIS DEPARTMENT: why does this department exist?
The Central Garage provides an internal customer service response for the proper maintenance and service
of the city's fleet of vehicles and equipment.
DEPARTMENT PERSONNEL: (3 FTE)
I Mechanic Supervisor
2 Mechanics
GOALS OF THIS DEPARTMENT: what are the departmental goals that support the puxpose?
1. Provide cost effective and efficient operation for fleet maintenance services.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES
The FY 16 Central Garage budget represent a plan to continue the internal repair and maintenance
operation of the municipal fleet. Mechanics will continue to utilize scanning programs, knowledge
obtained in training courses to perform services, preventive maintenance, and repairs. Additionally,
antiquated A/C equipment will be replaced with modern equipment that meets automotive A/C equipment
standards that protect the ozone.
CENTRAL GARAGE
FUND: 6010
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 CASH: operating
Total Cash (beginning of year)
REVENUES
342050 Fees for Services
371010 Investment Earnings
Total Available
EXPENSES
Personal Services
M&O
Capital Outlay
Total Expense
ENDING CASH
Operating cash available
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY13/14
FY14115
FY14115
FY15116
$0
$41-171
$105971
$1931601
$0
$454,87 i
$264
$4,171
$4895770
$200
$105971
$489,770
$30
$197601
$464,491
$30
$4552135
$494,141
$5001771
$484,122
$186,024
$220,113
$442827
$202,204
$2352966
$45>000
$202,204
$2351,966
$435000
$2057530
$259,891
$0
$450,964
$4837170
$481,170
$465,421
$4,1. 71
$10,971
$19,601
$18,701
CENTRAL GARAGE
FiTND: 6010-410-431330
EXPENDITURE DETAIL
Personal Services: 1~TE'S
110 Salaries and Payroll Costs
121 Overtime
153 Health Insurance
1.55 Retirement
Subtotal
Maintenance & Operations:
210 Office Supplies, Computers & Software
229 Equipment (Non Capital);Safety Equip, other Supplies
230 Oil
231 Gas
232 Motor Vehicle Parts
233 Tires
238 Filters
241 Consumable Tools, Books
341 Electricity
344 Natural Gas
354 Contract Services -Repairs
362 Equipment Maint., Radios, Building Maint.
373 Dues & Training
388 Medical Services
510 Insurance
528 Information Tech. Transfer
Subtotal
Capital Outlay
920 Building Remodel
944 Vehicle -Service Truck
Total
General Fund
ACTUAL
FY12113
ACTUAL
FY13114
BUDGET
FY14115
proposed
BUDGET
FY15116
3
3
3
3
$146,378
$1521-049
$161,690
$164,028
$2,353
$882
$211QOO
$2,500
$30,130
$22.1523
$27,132
$27,341
$910167
$10,569
$11,3 83
$11,661
$1883P027
$186,024
$2025204
$205,530
$783
$866
$7,250
$9,000
$91793
KOO
$7,500
$149000
$166,696
$15513 7
$25,000
$25,000
$0
$12989
$3,000
$32,000
$781889
$103,030
$91,000
$1032000
$321)551
$331339
$35,000
$35,000
$7,472
$6,855
$7,700
$71,700
$12579
$2,3 70
$2,000
$2,000
$11740
$12735
$12900
$11,950
$61-946
$9,1.95
$77400
$9,000
$227568
$265949
$31,000
$31,000
$17905
$15042
$25000
$2,000
$15,248
$4,135
$67200
$67,200
$275
$570
$300
$300
$0
$3.X0
$3,000
$2,500
$0
$0
$51)716
$85241
$332445
$220,113
$2351,0966
$2593891
$0
$44,827
$0
$0
$0
$0
$455000
$0
$0
$449827
$45,OQ0
$0
$5205472
$450.1964
$483,170
$4657421
2
CENTRAL GARAGE
FUND: 6010-410-4313 3 0
FY 2016 BUDGET HIGHLIGHTS
Line Item Detail: CENTRAL GARAGE
210 Office/Computers & Software - $9,000
Computer replacements and annual software licenses in the past were included in the Information Technology fund. Central
Garage is now an internal transfer fund and the line item increase is to pay for computer replacements and annual software
licenses previously budgeted in the IT fund.
229 Equipment (Non Capital)- $6,5001 Safety Equip & Shop Supplies - $7,500
Increase is tar the following two items:
$4,500 - A1C Recover, Recycle &. Recharge Machine. Replacing 1992 model that doesn't meet current CFC's standards.
$2,000 - (3) Combo Air/Electric Hose Reels
232 Motor Vehicle Parts - $103,000
$12,000 increase needed to reflect actuals for FCC 14. We have seen an increase in parts over the last couple years, and the
newer equipment requires replacement of items that in the past we were able to repair. Computers and sensors control motor and
equipment functions. When sensors go bad they must be replaced or the equipment will not run. The tier 3 emission compliance
equipment requires replacement of the exhaust particulate filters that range in cost of $2,500 for a reconditioned unit to $9,000 plus for
for a new replacement. We currently have seven units with these systems in our fleet with more scheduled for purchase.
373 Dues & Training - $6,200
It is necessary to travel out of state for specialized training for the City's fire apparatus, large construction equipment, sweepers,
and vac -trucks.
INFORMATION TECHNOLOGY
ACCOUNT # 6030
PURPOSE OF THIS DEPARTMENT: why does this department exist?
Information technology provides technology systems to City staff for their respective provision of services
to the City of Kalispell. Additionally, the IT department provides a means to distribute public information
through IT services such as the City website, broadcast of public meetings, email and the electronic
document repository.
DEPARTMENT PERSONNEL: 1 Information Technology Director; .S Information
Technology Support Specialist; .55 Media Specialist
GOALS OF THIS DEPARTMENT: what are the departmental goals that support the purpose?
1. Maintain computer systems for the provision of municipal services
2. Maintain external communication systems for the dissemination of information to the public.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
The City website will be redesigned. The website and the social media sites will be archived.
Network firewalls will be added or replaced at City Hall, Fire Station 62 and the 911 Center. The
preceding network changes will allow implementation of a disk based backup solution with reduced
disaster recovery and backup time. Bandwidth will be increased to the north fire station.
A three year Microsoft agreement covering various server and email hosted encryption licenses will
be renewed. A new advanced authentication system that uses dual factor authentication for a CIS
requirement will be setup for the patrol cars.
The Kalispell cable channel event controller will be replaced. New stock programming will be
purchased and will provide new on air progranu i ng for cable channel.
INFORMATION TECHNOLOGY FUND
FUND: 6030-403-410580;410585
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 CASH: Operating
10120 Gash, Replacement account
REVENUES
393000 Charge for service -other Funds
335230 Entitlement (General Fund share)
341027 Charter Franchise Fees (moved from General)
371010 Interest
364030 Misc./ sale
Total Revenue
Total Avail A 1 e
EXPENDITURES
Data Processing
Equipment
Equipment from Rep 1 acement $
Depreciation/Replacement reserve
Total expenses
add hack depreciation cash
ENDING CASH
10100 CASH: Operating
10120 Cash, Replacement account
Total Cash
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY 13I14
FY 14/15
FY 14/15
I FY 15/1
$
525527
$
1553993
$
1553993
$
773808
$
38,587
$
43,587
$
43,587
$
14,112
$
91,114
$
199,580
$
199,580
$
91,920
$
191,175
$
1551763
$
151,977
$
2243567
$
175,000
$
70,000
$
701000
$
155,000
$
1715266
$
170,000
$
1762,000
$
180,000
$
821
$
11)000
$
900
$
500
$
23
$
100
$
-
$
-
$
5381285
$
396>863
$
398,877
$
560,067
$
629,399
$
596,443
$
59815457
$
651,987
$
391,979
$
4211563
$
4151063
$
474,002
$
37,840
$
56,999
$
561>999
$
8811831
$
-
$
38,500
$
345475
$
-
$
53000
$
512000
$
52000
$
51000
$
4341819
$
522,062
$
511,537
$
5671,833
$
3,000
$
55000
$
5,000
$
5,000
$
155,993
$
69,294
$
775808
$
705042
$
43,587
$
K1087
$
14,112
$
1%112
$
199,580
$
79,381
$
91,920
$
895,154
4
INFORMATION TECHNOLOGY FUND
FUND: 6030-403-410580;410585
EXPENDITURE DETAIL
401-410580
Personal Services: FTE's
110
Salaries & payroll costs
1.21
Overtime, Call Guts
153
Health
155
Retirement
Subtotal
403-410580
Maint. & operations:
215
Office Supplies, Ship & Recycle
218
Equipment -(non capital)
325
Website & Social Media
345
Telephones - Cellular
346
SummitNet & Internet Service Providers
353
LaserFiche maintenance contract
354
Maintenance - Annual contracts & warranties
355
Software & Software Licenses
357
eirranicus Meeting Streaming
358
Hosted Office 365 E-mail & Email Services
373
Training/school/memberships
510
Insurance
403-410583
218
TV -Video Equipment & programming
354
TV -Video Contract Services
403-410585
Copiers, Fax, Office machines, Phones
229
Supplies (leased equip. supplies, paper, etc.)
345
Phone - leased lines {moved from General}
532
Copier Teases (7)
Subtotal
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY12113
FY13114
FY14/15
FY15116
$
$
$
$
2.28
139,002
-
285174
9,151
$
$
$
$
2.28
1311514
R5
26,784
9,906
$
$
$
$
2.18
140,566
2,500
32,454
107538
$
$
$
$
2.35
1511)931
2,500
333424
11,518
$
1767327
$
168,288
$
1865060
$
1992374
$
1,374
$
2,324
$
25400
$
2,400
$
13,113
$
20,356
$
16,907
$
16,800
$
25415
$
3,568
$
3,000
$
17,000
$
1,139
$
121
$
25245
$
13800
$
75854
$
4,699
$
613638
$
%800
$
.3 574
$
3,300
$
4,200
$
45000
$
1,331
$
14,026
$
301435
$
51,600
$
47,596
$
305114
$
15,300
$
24,500
$
6,000
$
8,300
$
7,200
$
7,200
$
14415
$
85030
$
10,000
$
15,000
$
1,113
$
225
$
511950
$
7,050
$
2,648
$
2,640
$
1,778
$
1,778
$ 1,998 $ 105291 $ 3,950 $ 95000
$ 25430 $ 2,600 $ 2,500 $ 1,300
$ 3,306 $ 10,913 $ 23,000 $ 171400
$ 641.1349 $ 79,723 $ 80,000 $ 731P000
$ 31,992 $ 22,462 $ 20,000 $ 15,000
$ 206,647 $ 223,691 $ 235,503 $ 2741628
INFORMATION TECHNOLOGY FUND
FUND: 6030-003 -4 105 80;410585
EXPENDITURE DETAIL
405-410588
Equipment: DEPT.
940
Network Equipment Capital
403-410585
942
Servers -capital
4xx410588
218
Police Dept. (413)
218
Park's Dept. (436)
218
Public Works (410)
218
Attorneys (404)
218
Fire Department (416)
218
MGRIHRIMayorlClerk(401)
219
Community Economic & Development
218
Planning & Zoning (420)
Subtotal
403-510400
831
Depreciation 1 Replacement reserve
Total
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY 12113
FY 13114
FY 14115
FY 15/16
$ - $ - $ 27,244 $ 16,000
$ 81P599 $ 2,672 $ 381P500 $ 15,000
$
6,228
$
17,460
$
151,755
$
2611160
$
42150
$
41,243
$
5,310
$
1,935
$
41P222
$
2,645
$
2,725
$
21)410
$
3,688
$
2,667
$
-
$
3,660
$
3,083
$
51.7016
$
5,065
$
91195
$
1,419
$
1,640
$
-
$
4,050
$
-
$
-
$
900
$
1,855
$
8,576
$
111,497
$
-
$
81)566
$
3%965
$
37,840
$
951)499
$
881831
$
500
$
5,000
$
5,000
$
5,000
$
427,939
$
434,819
$
5222062
$
567,833