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06. Special Revenue Funds, Public WorksSPECIAL REVENUE FUNDS Page Fund Dept PUBLIC WORKS 13-15 2400 Light Maintenance $ 3385386 16-17 2420 Gas Tax $ 60%661 18-22 2500 Street Maintenance $ 2,58%764 23 2825 MAGI Grant $ 3752839 Total $ 3,913,65O LIGHT MAINTENANCE ACCOUNT # 2400-410 PURPOSE of THIS DEPARTMENT: Why does this department exist? Light Maintenance funds are utilized by the Traffics Signs and Signals Division to provide visibility that promotes safe and efficient use of street facilities. DEPARTMENT PERSONNEL: (1.25 FTE) .05 Budget Resource Manager .20 Assessment Coordinator 1 Light Maintenance GOALS of THIS DEPARTMENT: What are the departmental goals that support the purpose? Achieve lighting standards and promote light replacements with longer lasting and more efficient lighting systems. INTENDED OUTCOMES FROM BUDGET EXPENDITURES The FY 16 budget presents the continuation of maintaining the light system to provide consistent and reliabl( lighting for vehicular traffic, pedestrians, bicycle tTavel, and outdoor recreational areas. It also allows for the rehabilitation of six decorative lights in the downtown areas. LIGHT MAINTENANCE FUND: 2400-410-430263 PROJECTED REVENUE AND FUND S U RY BEGINNING CASH 10100 CASH: 10120 Replacement Account ($10,0001year) REVENUES 363010 Maintenance Assessments -designated for equipment replacement 363040 Penalty & Interest 3 6403 0 Misc. 381050 Inception of Loan 371010 Interest Earnings TOTAL AVAILABLE EXPENDITURES Street Lighting (10100) Capital Outlay -Replacement (10120) Debt Service ENDING CASH 10100 CASH: 10120 Replacement Account ($10,0001year) estimated proposed ACTUAL BUDGET ACTUAL BUDGET FY13114 FY14/15 FY14/15 FY15116 $152,664 $107,536 $1077536 $36,266 $0 $0 $0 $109000 $152,664 $1071536 $107,536 $461266 $235,822 $236,000 $236,000 $360,000 $0 $0 $0 $103000 $782 $1,000 $600 $1,004 $141282 $0 $7,976 $500 $97,651 $0 $0 $0 $527 $275 $400 $400 $349,064 $237,275 $244,976 $3762400 $5013728 $344,811 $352,512 $4227666 $282,740 $294,373 $284,000 $315,919 $100,329 $0 $0 $0 $11,123 $22,246 $221246 $221467 $3942192 $316,619 $306,246 $338,386 $1073,536 $183P192 $36,266 $64,280 $0 $ 10,000 $10,000 $20,000 $107>536 $28,I92 $467266 $84,280 13 LIGHT MAINTENANCE FUND: 2400-410-430263 EXPENDITURE DETAIL Personal Services: 110 Salaries 153 Health insurance 155 Retirement Subtotal Materials and Services: 244 Lighting Supplies 341 Electricity 360 Repair & Maint Services 510 Liability Insurance & Uninsured Loss 522 Administrative Transfer Subtotal Capital Outlay 940 Machinery & Equipment Subtotal Debt Service: loan repayment 610 Principal -5 year -final pymt 2019 (boom truck) 620 Interest -1.25 O/oV Total Debt Total. ACTUAL FY12113 ACTUAL FY13/14 BUDGET FY14115 proposed BUDGET FY15116 FTE'S 0.75 1.25 1.25 1.25 $38,402 $71,075 $73,796 $74,292 $8,071 $10,337 $11545 5 $12,693 $2,434 $5,045 $5,264 $55291 $48,907 $86,456 $90,515 $92,276 $17,025 $7,542 $153,000 $18A0 $1603006 $1571)982 $165,000 $16900 $15,853 $20,953 $12,000 $20,000 $2,160 $1,467 $1,085 $100 $8,763 $8,440 $10,773 $15,643 $203,837 $196,284 $243,858 $223,643 $147 $1001,329 $0 $0 $147 $100,329 $0 $0 $0 $10,658 $215430 $21,647 $0 $465 $816 $820 $0 $11,123 $225246 $225467 $2522891 $39411192 $3163619 $338,386 14 LIGHT MAINTENANCE FUND: 240 0-410--4 3 02 6 3 FY 2016 BUDGET HIGHLIGHTS Line Item Detail: LIGHT MAINTENANCE 244 Lighting Supplies - $18,000 Budget was decreased the past couple years because of declining fund balance. Increasing line item to past year's expenditure to maintain level of service. 341 Electricity - $169,000 $4,000 increase is needed for the 2.6% electrical increase that takes effect on July 1, 2015. 360 Repair & Maint Services - S20,000 Replacing the deteriorated and malfunctioning decorative globe lights at six per year. 15 GAS TAX ACCOUNT # 2420-421 PURPOSE OF THIS DEPARTMENT: why does this department exist? The city receives annual gas tax revenue allocations based on population and street and alley mileage to be used for construction, reconstruction, maintenance and repair of streets, right of ways and alleys. GOALS OF THIS DEPARTMENT: what are the departmental goals that support the purpose? Provide a right of way infrastructure construction program that includes reconstruction, maintenance and repair of streets, sidewalks, and alleys. INTENDED OUTCOMES FROM BUDGET EXPENDITURES The FY 16 budget reflects the continuation of the pavement marking, overlay, chip seal, and sidewalk replacement programs, which promotes safe travel and longevity of the road and pedestrian systems. This year's budget presents a shift in operations from contracting out Milling services to performing this activity in-house with rent to own equipment. This should provide for more flexibility for the overlay and patching, a better product, and is more cost effective. GAS TAX FUND: 2420-421-430240 PROJECTED REVENUE AND FUND SUMMARY BEGENNING CASH 10100 Cash REVENUE 335040 Gas Tax Apportionment 383001 Transfer from Solid Waste for Alley Paving 371010 Interest Total Revenue Total Available EXPENDITURES Street Department Cash estimated proposed ACTUAL BUDGET ACTUAL BUDGET FY13114 FY14115 FY14/15 FY15116 $422,595 $4361)944 $4361944 $359511 $3645564 $0 $25209 $360,000 $253P000 $23,000 $364,000 $252,000 $25000 $360,000 $353,000 $2,000 $366,773 $3871000 $301,000 $397,000 $789,368 $823,944 $827,944 $7569511 $352,424 $540,750 $4%433 $609,661 S4361P944 $283,194 $359,511 $146,850 16 GAS TAX FiTND: 2420-421-430240 EXPENDITURE DETAIL ACTUAL FY 12/13 ACTUAL FY 13114 BUDGET FY 14115 proposed BUDGET FY 15116 430240 Materials and Services -Streets 231 Gas & Oil $291,698 $361677 $40,000 $437000 344 Natural Gas $31P676 $4,622 $4,000 $5,500 354 Contract Services -Striping $98,949 $27,215 $120,000 $136,000 360 Contract - Snow Remove, Constr. Support, Repair $0 $2,440 $11,500 $11,500 368 Overlays & Chipseals $1011)622 $109,882 $200,000 $230,661 452 Gravel $2,206 $13045 $22500 $3,500 453 Equipment Rental $0 $19,782 $21,750 $101000 471 De-Icer/Road Oil $38,813 $24,368 $407000 $40,000 472 Asphalt $31,515 $491278 $317500 $40,000 473 Crack Sealing Material $145260 $431992 $14,500 $14,500 Total Materials & Services Streets $320,739 $280,301 $475,750 $52411661 430234 Sidewalks 1 Alleys: 956 Sidewalk Construction/ADA Compliance $35,613 $38,506 $40,000 $502000 957 Alley Paving $492305 $331V617 $251)000 $351)000 Total Capital $84,918 $72,123 $65,000 $85,000 Total $405,657 $352,424 $5409k750 $609,661 FY 2016 BUDGET HIGHLIGHTS Line Item Detail: 354 Contract Services/Striping City Streets - Carryover $16,000, New Appropriations - $120,000 368 Overlay & Chipseals - Carryover $30,661, New Appropriations - $200,000 453 Equipment Rental - $10,000 Includes funds to rent an asphalt roller for three months. The roller is used daily during paving operations and the current roller's engine blew last season. The Street fund includes funds to purchase a new asphalt roller in FY 15116. 956 Sidewalk Replacement & ADA Compliance - $50,000 $25,000 to be used for a matching program to assist homeowners with replacing bad sidewalks and $25,000 to meet ADA requirements. 957 Alley Paving - $35,000 Includes a transfer from Solid Waste to pave approximately 7 alleys. 17 SPECIAL STREET MAINTENANCE ACCOUNT /l 2500-421 PURPOSE OF THIS DEPARTMENT: Why does this department exist? To construct and maintain surface transportation, signals, and traffic controls that support economic viability and promotes clean, safe, and drivable travel during all seasons. DEPARTMENT PERSONNEL: (14.25 FTE) .20 Public Works Director .25 Senior Civil Engineer (City Engineer) .15 Budget Resource Manager .25 Construction Manager .15 Administrative Coordinator .25 Project Manager (Engineer 11) .50 Road and Fleet Superintendent .20 Assessment Coordinator .20 Administrative Assistant .25 Engineering Tech/GISIIT Support .1 0 General Laborer 5.75 Special Street Maintenance Operators 1 Special Street Maintenance Supervisor 1 Traffic Signs and Signals Maintenance Supervisor 1 Traffic Signs and Signals Maintenance Technical GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? 1. To maintain- city streets in a clean, safe and drivable condition during all seasons. 2. To provide the safe and orderly travel through properly designed and maintained signage and markings. INTENDED OUTCOMES FROM BUDGET EXPENDITURES The FY 16 budget reflects the continuation of Street and ROW preventative maintenance and reconstruction, including pavement marking, overlay, chip seal, ADA compliance, and sidewalk replacement programs. Expenditures are being proposed for street maintenance equipment replacement to increase reliability, lower maintenance costs, and enhance cross -season functionality. The Traffic, Signs, and Signal budget provides for the continuation of the compliance with sign standards, maintain painting for curb delineations, and pavement marking. SPECIAL STREET MAINTENANCE FUND: 2500-421-430240 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH_ Operating 10107 Cash, Designated Equip. Replacement 10108 Cash, Designated 8 & C Repair/In-Lieu of 10109 Cash, Designated Pavement Replacement Total Cash REVENUE 343012 Public Works Charges 363010 Maintenance Assessments -designated for pavement replacement -designated for equipment replacement 363040 Penalty & Interest 364030 Sale of Misc./Auction 371010 Investment 381050 Inception of Loan Total Revenue Total Available EXPENDITURES Street Department/TSS Capital Equip. Replacement S & C Repair Funds Pavement Replacement Program Total Expenditures ENDING CASH 10100 Cash, OPERATING 10107 Cash, Designated Equip. Replacement 10108 Cash, Designated S & C Repair 10109 Cash, Designated Pavement Replacement Total estimated proposed ACTUAL BUDGET ACTUAL BUDGET FY 13/14 FY 14115 FY 14115 FY 15I16 $8731Y089 $724,028 $724,028 $713,223 $7110799 $239,834 $239,834 $187,247 $38,328 $38,328 $38,328 $37,810 $288,738 $2731372 $2732372 $426,683 $122712954 $11)275,562 $1,275,562 $111%3 64,963 $7,829 $3,000 $81500 $51>000 $1,4254>677 $1,500,000 $115001Y000 $1,700,000 $280,000 $400,000 $400,000 $400,000 $200,000 $200,000 $200,000 $200,000 $51,1682 $6,000 $45-500 $6,000 $581>592 $41.?000 $5,000 $5,000 $41540 $6,700 $51000 $51000 $46,500 $0 $116,195 $0 $2,028,820 $2,1195,700 $2,239,195 $2,321,000 $3,300,774 $3,395,262 $3,514,757 $3,685,963 $1,697,881 $12673,787 $1116501p000 $1,744,914 $317965 $296,070 $252,597 $270,000 $0 $385328 $518 $37,810 $2951>366 $3832729 $246,689 $537,040 $2,025,212 $23391,914 $2,1491794 $2,589,764 $7247028 $5697941 $713,223 $689,309 $239,834 $143,764 $187.1247 $1171247 $381,328 $0 $37,810 $0 $273,372 $299,643 $426,683 $299,643 $1,2751562 $1,003,348 $1,3643963 $1,0961,199 18 SPECIAL STREET MAINTENANCE FUND: 2500421-430240 EXPENDITURE DETAIL STREET DWISION Personal Services: FTE's 110 Salaries and Payroll Costs 112 Severance 121 Over -time 153 Health Insurance 155 Retirement Subtotal Materials and Services: 210 Computer Equipment/Software/Supplies 218 Equipment /Safety Equipment & Supplies 220 Other supplies, Janitorial, Consumable Tools 231 Gas & Gil 341 Electric 345 Telephone 354 Contract Services 362 Equipment Maint. Parts & Supplies, includes Radios 366 Building Maint. 373 Dues & Training 388 Medical Services/Drug Test 510 Properly & Liability Insurance 512 Uninsured Loss -Deductible 521 Central Garage Transfer 522 Administrative Transfer 528 Information Tech. Transfer Subtotal proposed ACTUAL ACTUAL BUDGET BUDGET FY 12/13 FY 13I14 FY 14/15 FY15/16 12.35 12.25 12.25 12.25 $5652943 $602,522 $636,776 $662,559 $24,431 $0 $0 $21300 $7,734 $20280 $25,000 $251Y000 $135,749 $130,789 $148,088 $152,162 $36,385 $431588 $45,235 $461905 $770,242 $797,180 $855,099 $888,927 $4,182 $3,257 $9,000 $9,000 K1082 $6,3 85 $6,000 $6,000 $12618 $4,405 $4,100 $41)100 $302192 $37,130 $42,000 $44,000 $936 $1,321 $1,450 $3,000 $1,475 $1,479 $1,500 $1,500 $7,534 $5,836 $157000 $30,000 $16,125 $18,178 $28,000 $3 2,500 $1,324 $83 $3,000 $3,000 $3,596 $3,233 $5,500 $5,500 $750 $1,743 $1,500 $12500 $81,010 $89>804 $23,051 $201,1500 $87894 $31P371 $10,000 $107000 $70,000 $171,740 $176,541 $165;366 $67,420 $71,524 $791129 $821,703 $12,182 $142899 $8,574 $121>361 $3165320 $434,388 $414,345 $43131030 610/620 Debt Service -Principal & Interest $245182 $58,012 $1211028 $114,971 19 SPECIAL STREET MAINTENANCE FUND: 2500-421-430240 EXPENDITURE DETAIL -can't. Capital Outlay: 840 MACI Grant Match FY 13/Trails Fund FYI 6 921 Sand/Gold Mix Storage Shed 940 Machinery & Equipment 941 Dump Trucks - Inception of Loan Subtotal 430244 354 Pavement Maintenance Funds 430245 Replacement Funds: 940 Machinery & Equipment Subtotal 430248 Sidewalk &. Curb Repair Funds 354 Contract Services (carryover) Total 430264 TRAFFIC SIGN & SIGNALS Personal Services: 110 Salaries 121 Overtime 153 Health Insurance 155 Retirement Subtotal Maintenance & Operations: 210 Computer Equipment/Software/Supplies 218 Equipment /Safety Equipment & Supplies 220 Other Supplies, Janitorial, Consumable Tools FTFs proposed ACTUAL ACTUAL BUDGET BUDGET FY12113 FY13114 FY14115 I FY15116 $75,000 $0 $0 $97982 $0 $0 $0 $25,771 $174,698 $0 $0 $0 $0 $158,046 $51>000 $0 $2492698 $1581>046 $5,000 $35,753 $208,324 $2951,1366 $383,729 $537,040 $0 $317965 $2967070 $270,000 $0 $31,965 $296,070 $270,000 $9,189 $0 $3 8,328 $27,828 $1,577,955 $157749957 $2,113,599 $2,305,549 2.5 2.0 2.0 2.o $131,751 $113,862 $115,213 $1221651 $9,234 $5,249 $91.500 $711500 $18,240 $14,566 $15,280 $165264 $8,703 $8,315 $81)119 $8,613 $167,928 $141,993 $148,112 $1557028 $1,956 $1,421 $1,500 $1,500 $5,500 $7,437 $6,700 $6,700 $4,409 $4556 $3;500 $31500 20 SPECIAL STREET MAINTENANCE FUND: 2500-421-430240; 430264 EXPENDITURE DETAIL -can't. proposed ACTUAL ACTUAL BUDGET BUDGET FY12/13 FY 13114 I FY14/15 I FY15116 Maintenance & Operations: Cont. 242 Street Signs $37,257 $402489 $402000 $40,000 243 Traffic Signals $22,919 $9, I48 $19,000 $19,000 245 Barricade Materials $4,806 $41>488 $5,000 $51"A000 341 Electricity $25062 $1,975 $3500 $31.t000 345 Tele. & Communications $742 $753 $750 $750 354 Contract Services $1,522 $3,166 $10,000 $10,000 362 Equipment Maintenance Parts, includes Radios $5,001 $2,545 $3,000 $3,000 366 Building Maintenance $704 $1,187 $2,000 $22000 373 School & Travel $4,081 $4,716 $5,500 $57500 428 Paint Materials $42174 $7,243 $8,000 $800 510 Property & Liability Insurance $31.0766 $32170 $27736 $2,500 512 Uninsured Less -Deductible Property $40 $0 $2,500 $2,500 521 Central Garage Transfer $0 $8,130 $8,679 $8,400 532 Office Rent $75838 $7,838 $75P838 $75838 Subtotal $106,777 $108,262 $130,203 $129,188 Total $274,705 $250,255 $2789315 $284,216 Grand Total - Streets & TS5 $1,8529660 $2,025,212 $2,391,914 $2,5899764 21 SPECIAL STREET MAINTENANCE FUND: 2500-421430240 Line Item Detail: Street Division 354 Contract Services - $30,000 Increase of $15,000 needed for street sweepings disposal. 362 Equipment Maintenance Parts/Supplies - $32,500 Increase of $4,500 needed for the annual purchase of the milling teeth for the asphalt zipper that was purchased in FY 14. 430244 Pavement Repairs - $537,040 354 Pavement Maintenance - Carryover $137,040, New Appropriations S400,000 Capital Outlay: 921 Sand/Cold Mix Storage Shed - $25,771 This project replaces the current shed that is showing signs of structural failure, rot and decay. The concrete base is also cracked and has been repaired in the past_ The new sand shed will be designed to cover the gravel stockpile, Gold mix, and sanding materials. Cost shared between/Street, Water, Sewer, & Storm - Total Project Cost $103,084 430245 Capital Outlay: Replacement Funds - $270,000 940 $15,000 1 V Monroe Snow Plow To be installed on an existing dump truck and will be utilized for the Woodland area snow route. $55,000 Asphalt Roller The roller is used daily during paving season and last.year we had to rent a roller after the engine blew in the City`s roller. $200,000 Used/Refurbished Grader Replacing the 1985 grader with a newer used or refurbished model. 22 MT. AIR & CONGESTION GRANT FUND: 2825 ...STREET....421....FiJNCTION....430240 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH CASH: Operating REVENUES 331055 MACI Grant plush Trk FYI, 4, Sweeper & Sander 383012 Transfer (match) from Storrs Sewer - carryover Total Revenue TOTAL AVAILABLE EXPENDITURES 940 CAPITAL EQUEPMENT- ENDING CASH CASH: Operating estimated proposed ACTUAL BUDGET ACTUAL BUDGET FY13114 FY14115 FY14115 FY15116 $837%736 $605314 $60,314 $60,153 $151,111 $0 $273,422 $42,264 $0 $0 $273,422 $42.7264 $151,111 $3151,686 $0 $31506 $2343P847 $376,000 $60,314 $375,839 $17411533 $3761,000 $161 $375,839 $60,314 $0 $60,153 $0 FY2016 BUDGET HIGHLIGHTS The Montana Air and Congestion Initiative (MACI) provides funds for equipment purchases which are utilized to benefit air quality in the State. FY 13/14 An appropriation of $75,000 was budgeted in FY 12113 for a MAGI grant request for a new Flush Truck with a 3,000 gallon tank with an underbody plow, and a sweeper. The City was notified in January 2014, that they were awarded a grant for the flush truck (FYI3/14), and the truck arrived in November 2014. CARRYOVER to FY 15/16 An appropriation of $42,264 was budgeted in FY 14/15 (storm match), and will be carried over to FY 15/16 for a MACI grant request for a Sweeper and a combination sanding/deicing unit. The State's application date for the grant was March 1, 2015, with expected award date of summer of 2015. Equipment typically arrives 90-270 days after bid award depending on equipment. Total FY 16 estimated cost of Sweeper $220,000; Combo Sander -Deicer unit $35,000. 23