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10-16-14 Site Review MinutesSITE DEVELOPMENT REVIEW COMMITTEE SUMMARY Thursday, October 16, 2014 Lower Level Conference Room 201 First Avenue East ATTENDING: Mark Crowley, Construction Manager Dave Dedman, Fire Chief Keith Haskins, Senior Civil Engineer Tom Jentz, Planning & Building Director Rick Parker, Bldg. Dept. Inspector Wade Rademacher, Police Captain Kevin LeClair, Acting Chairman Kathy Nelson, Recording Secretary GUESTS: James Freyholtz (Montana Department of Transportation); Robert Buck (A-1 Vacuum); Fran Quiram (CTA); Brian Nelson (APEC Engineering); John Casalegno (Hammerquist & Casalegno); Mike Frasier (applicant); Doug Peppmeier (TD&H). HEAR THE PUBLIC: None. PERFORMANCE BOND REMINDERS: None. OLD BUSINESS: Dress Barn/Shell Buildings — 165/175 Treeline — Spring Prairie Phase 3; new retail buildings (overall site plan previously approved) — Crowley stated that Public Works has received updated plans that meet their standards and they are satisfied with those. This project is passed through Site Review. Culligan's — 2243 Hwy 93 S - 700 sq. ft. addition on an existing building. We have received some site plans on this. This is a 700 sq. ft. building addition on the northwest corner of their building. They are adding some office space and a 10' rollup door on the north wall of the building. They are still meeting their setback requirements in the front on Hwy 93, as well as the side yard setback. This modification will allow their customers a loading area that is not on the shoulder of Kelly Road. There is some landscaping that will be modified, and they are taking out two signs from the building. This is passed through Site Review and will be sent to Parks for their approval. A-1 Vacuum — 140 W Center; entryway addition and accessible ramp to existing retail building on the south side. A-1 Vacuum just purchased the parking lots that used to be owned by First Interstate Bank on the south side of the building. This will allow some customer loading on the south side of the building, rather than out on Center Street. This is new construction over existing impervious surface on that south wall. This was passed through Architecture Review on Tuesday. The vestibule area will be accessed off of 2nd Ave W. They will be taking out one parking space. There is no landscaping in this area. There is a building code issue with penetrations in that wall on the south side of the building, because it is on a lot line. They would like to combine the lot lines. This was passed through Site Review. NEW BUSINESS: Canvas Church — 255 Summit Ridge; expansion of existing church. Quiram explained that they are in -filling the void at their main entry, creating a large vestibule, extending the gathering space out and presenting a new front entry to the building. This project will be in two phases. The first phase is due to the weather changing, as they want to begin the building component with the associated sidewalks and landscaping around the building. Phase two will be next spring, which will be an entire reconfiguration, resurfacing, of the parking lot. At that time they will put in the stormwater retention ponds and be in full compliance at that point. They have completed their application for the Administrative Conditional Use Permit. This will be on the agenda for next week. Arleen Hunt — 11 S Meridian, Suite A; convert to dog day care. This is mostly an internal change, except that they plan to pave five of the parking spaces out on Meridian to bring the site closer to compliance with the zoning regulations regarding hard surface parking areas for this use. They will need to submit a parking plan. This will be on the agenda for next week. Three Mile Drive Corner Parking Lot — Three Mile Drive; expand the VA clinic parking lot onto the adjacent undeveloped lot. Peppmeier explained that the Site Review process is not a requirement because there is no permit required, but that it was recommended that this project be brought for comments. There is an existing storm pond there today that they plan to enhance to bring it up to current design requirements to service both properties. It is a closed pond right now where they will be adding an outlet onto it. The one requirement that had to be in place before any of this can be done is that they need to have a Maintenance Agreement because it is two separate property owners. Frasier has drafted a reciprocal Parking Agreement/Maintenance Agreement/Easement Agreement, combined into one agreement. There is no connection currently to the storm system, so they will verify capacity of that 36" line in on Meridian, and there is capacity. It was accounted for in the original design. They will have a full Storm Report Summary for Public Works. They will have a site plan for landscaping, also. Proven Graphics — 120 Westview Park Place; new commercial building. This is behind the Alpine Dental Clinic. B. Nelson stated this is zoned B-2. This is a 5,200 sq. ft. building with about 7,000 ft. of asphalt, 17 parking spaces, 1 handicapped space, and associated bio retention and detention pond for stormwater mitigation. It is a steep lot. Services are in at the end of the cul-de-sac, between there and Hwy 93. Casalegno stated they are putting budgets together for Proven Graphics, so right now they only have schematic drawings at this point. The building will have a 10' high retaining wall as part of the structure. This will be slab on grade with possible radiant heat in the slab. It is a wood - framed structure with 10' high side walls, and a pre-engineered truss roof going over the top. They will still need to go through Architecture Review. This will be a 2015 project, to begin in the spring. There are only civil plans being submitted at this point for Site Review comments to help them develop the budget for this project. This will be on the agenda for next week. PLANNING OFFICE ITEMS: Flathead High School/Elrod Elementary School Residential Parking District — There was a lengthy Planning Board meeting on Tuesday. There were two hours of testimony on the residential parking district. The Planning Board now has a draft ordinance as well as two requested 2 modifications on that ordinance. They also have about 40 pages of written comments from people of the school district community, many of whom have students at Flathead High School. There will be a Work Session October 28th to continue this discussion. Captain's Marine —They also continued discussion on the Captain's Marine Planned Unit Development application. The applicants wanted a full development plan for the whole site. They did submit an updated plan which included the building plus some boat storage facilities on the rest of the property. Through the review, the city asked for a reservation of an area that would continue the 60' right-of-way south from the Gardner's PUD across this property so that a road system could be extended further to the south in the future. It would create a frontage road and allow better use of the eastern halves of those properties that are long and narrow coming off of Hwy. 93. The applicant did not agree with this, and felt that it was a major impact on their property values. Discussions were held about that condition. A motion was made to remove that condition, and it did not pass. The condition was left in and the Planning Board recommended that the PUD be approved with that condition added. They also added another condition. The applicant had requested that they be able to use crushed asphalt as a surface material in areas where they're going to have low volume storage of things like trailers in lieu of having to pave everything. That is not normally a standard of ours; it would require deviation, but that would be allowed as a condition in the area of that 60' no -build area. They would need to show us exactly where they plan to use that kind of surface material. It seemed to make sense in the no -build area so the developer does not have to put a lot of investment into hard surface material, since in the future the area could become a roadway and would need to be disturbed to develop a full roadway profile. It turns out to be a 100' no -build area because it would be a 60' right-of-way plus a 20' setback on either side. We are asking for a some more detail to put in the recommendation materials to go to the City Council so they can see where those areas would exist to help further that recommendation. The Board added a sentence to Condition 91, asking for a Waiver of SID for the building of that road when it goes in so that Captain's Marine won't be able to protest an SID for the construction of the road, if an SID is the mechanism used to build the road. OTHER BUSINESS: Victory Commons/Spring Prairie, Phase 4 Meeting — Jentz, LeClair, and others met on Monday afternoon, October 13th, with Karen Blumenstein regarding Victory Commons — Spring Prairie, Phase 4, to discuss the next phase. Jentz stated they indicated that under an ideal situation, they would like to be coming in with this in the middle of that 27 acres south of Costco and McDonald's to submit applications to the Planning Office in January, 2015 for plan approval, zoning, PUD, and subdivision. It will probably go before the Planning Board in March. They would like to be under construction in July. They would like to be able to have businesses open by Thanksgiving, 2015. There is no one under contract right now. TKG will build the entire mall center. They will put in the drainage, streets, create the pads, and the pads will be redistributed as they go along. They plan on putting all the improvements in. They are negotiating with some hotels, boxes, and some restaurants, but no one has signed as yet. Discussion was held regarding the pond on this property. Jurisdiction is unknown at this time. The cross country hill will be moved, so Blumenstein plans on using the hill as inverted pond fill. The major parking lot will go where the pond is. They have acknowledged that they may have to put up a stop light across from the college, as the State has requested it. Haskins mentioned that there is an 8" main upstream of our Grandview Lift Station and that appears to be surcharging currently, so we are metering that. If they go ahead with their project, they will probably have to 3 address that. The lift station has capacity and everything up stream of that one section of pipe is 12", but that section is undersized and they said that may affect whether they move forward with the project or not. They have started paying on the lease of this property. Westside Interceptor - Haskins stated that RPA is finishing their recommendations for the Westside Interceptor, and we will be meeting with them today at 3 p.m. The meeting was adjourned at 10:45 a.m.