12. Internal Service FundsINTERNAL SERVICE FUNDS
Page Fund Dept
1-3 6010 Central Garage $ 483,170
4-6 6030 Information Technology $ 522,062
Total Internal Service Funds $ 1,005,232
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CENTRAL GARAGE
ACCOUNT # &D 10-410
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
The Central Garage provides an internal customer service response for the proper maintenance and service
of the city's fleet of vehicles and equipment.
DEPARTMENT PERSONNEL: (3 FTE)
1 Mechanic Supervisor
2 Mechanics
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
1. Provide cost effective and efficient operation for fleet maintenance services.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES
The FY 15 Central Garage budget represent a plan to continue the internal repair and maintenance
operation of the municipal fleet. Additional expenditures are being proposed in the Capital Plan to replace
the service truck with a new used service truck and crane. The crane will be utilized to safely lift and
manipulate heavy mechanical components of large vehicles and equipment.
CENTRAL GARAGE
FIND: 6010
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 CASH: operating
Total Cash (beginning of year)
REVENUES
342050 Fees for Services
371010 Investment Earnings
Total Available
EXPENSES
Personal Services
M&O
Capital Outlay
Total Expense
ENDING CASH
Operating cash available
BUDGET
ACTUAL
BUDGET
FY13114
FY13I14
FY14115
$0
$6
$4,171
$0
$a
$4,171
$454,790
$454,871
$489,770
$0
$264
$200
$454,790
$455,135
$494,141
$191,040
$196,024
$202,204
$225,750
$220,113
$235,966
$38,000
$44,827
$45,000
$454,790
$450,964
$493,170
$0 $4,17I $10,971
1
CENTRAL GARAGE
FUND: 6010410-431330
EXPENDITURE DETAIL
Genera] Fund
ACTUAL
FY121113
BUDGET
FY13114
ACTUAL
F'Y13/14
BUDGET
FY14/15
Personal Services: FTE'S
3
3
3
3
NO
Salaries and payroll costs
$146,378
$151,850
$152,049
$161,690
121
Overtime
$2,353
$2,000
$882
$2,000
153
Health insurance
$30,130
$27,840
$22,523
$27,132
155
Retirement
$9,167
$9,350
$10,569
$11,383
Subtotal
$188,027
$191,040
$186,024
$202,204
Maintenance & Operations:
210
Office supplies, computers & Software
$783
$1,200
$966
$7,250
229
Equipment (Non Capital);safety equip, other supplies
$9,793
$9,500
$9,080
$7,500
230
Oil
$166,696
$27,000
$15,137
$25,000
231
Gas
$0
$3,000
$1,989
$3,000
232
Motor Vehicle Parts
$78,989
$91,000
$103,030
$91,000
233
Tires
$32,551
$35,000
$33,339
$35,000
238
Filters
$7,472
$7,700
$6,855
$7,700
241
Consumable Tools, Books
$1,579
$2,000
$2,370
$2,000
341
Electricity
$1,740
$1,900
$1,735
$1,900
344
Natural Gas
$6,946
$7,400
$9,195
$7,400
354
Contract Services -Repairs
$22,568
$31,000
$26,949
$31,000
362
Equipment Maint., Radios, Building Maint.
$1,905
$2,000
$1,042
$2,000
373
Dues & Training
$1,248
$2,700
54,135
$6,200
388
Medical Services
$275
$350
$570
$300
510
Insurance
$0
$4,000
$3,820
$3,000
528
Information Tech. Transfer
$0
$0
$0
$5,716
Subtotal
$332,445
$225,750
$220,113
$235,966
Capital Outlay
920
Building Remodel CARRYOVER
$0
$38,000
$44,827
$0
944
Vehicle -Service Truck
$0
$0
$0
$45,000
$0
$38,000
$44,927
$45,000
Total
$520,472
$454,790
$450,964
$483,170
CENTRAL GARAGE
FUND: 6010410-431330
FY 2015 BUDGET HIGHLIGHTS
Line Item Retail. C:%;ti"I"PUL GARAGE
210 Office/Computers & Software - 57,250
Computer replacements and annual software licenses in the past were included in the Information Technology fund. Central
Garage is now an internal transfer fund and the line item increase is to pay for computer replacements and annual software
licenses previously budgeted in the IT fund.
373 Dues & Training - 56,200
It is necessary to travel out of state for specialized training for the City's fire apparatus, large construction equipment, sweepers,
and vac -trucks.
920 Building Remodel - Carryover $19,000
Remodel restroom and current office/storage area into a two floor facility, trti Wng the same square footage of area Far a parts room with
sufficient shelving which allows for better control and organization ofparts inventory. This is a high priority item, the current restroom facilit
is unsuitable for use and the storage area is inadequate.
944 Vehicle - S45,000 Used Service Truck with Crane
Used Service Truck w/Crane - Replacing a 1987 service truck with no crane.
INFORMATION TECHNOLOGY
ACCOUNT # 6030
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
Information technology provides technology systems to City staff for their respective provision of services
to the City of Kalispell. Additionally, the IT department provides a means to distribute public information
through IT services such as the City website, broadcast of public meetings, email and the electronic
document repository.
DEPARTMENT PERSONNEL: one Information Technology Director; one part-time Information
Technology Support Specialist; .55 Media Specialist
GOALS OF TH-tS DEPARTMENT: What are the departmental goals that support the purpose'?
1. Maintain computer systems for the provision of municipal services
2. Maintain external communication systems for the dissemination of information to the public.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
The department's 2015 budget contains computer and server replacements for staff on a four year
replacement schedule. Servers containing Windows Server 2003 operating systems will be replaced
in advance of Microsoft's end of support date of 7/14/15.
The FYI budget provides the addition of two LaserFiche retrieval licenses, allowing two more
concurrent users to read information from the City's electronic repository. The retrieval licenses are
needed based on the increased use of Laserf iche from staff and the public. Upgrades to a
conference room electronic equipment will provide an improved environment for presentations and
training at City Hall.
This years budget also provides for improvements in the audio video system by replacing a failing
video edit system that creates content played on the City's broadcast channel.
INFORMATION TECHNOLOGY FUND
FUND: 603 0-403-410580;410585
PROJECTED REVENUE AND FUND SUMMARY
ACTUAL
BUDGET
ACTUAL
BUDGET
FY12113
FY13114
FY13114
FY14/15
BEGINNING CASH -
10100 CASH. Operating $ 57,868 $ 52,527 $ 52,527 $ 155,993
10120 Cash, Replacement account $ 33,587 $ 38,587 $ 38,587 $ 43,587
$ 91,455 $ 91,114 $ 91,114 $ 199,580
REVENUES
393000
Charge for service -other Funds
$
159,361
$
191,174
$ 191,175
$
155,763
335230
Entitlement (General Fund share)
$
85,000
$
175,000
$ 175,000
$
70,000
341027
Bresnan/Gptimun Franchise Fees (moved from Generr $
176,562
$
165,000
$ 171,266
$
170,000
371010
Interest
$
1,440
$
1,200
$ 821
$
1,000
364030
Misc./ sale
$
235
$
250
$ 23
$
100
14130
Prepaid maint./ Camp. Abs.
$
-
Total Revenue
$
422,598
$
532,624
$ 539,285
$
396,863
Total Avnilabic
$
514,053
$
623,738
$ 629,399
$
596,443
EXPENDITURES
Data Processing
Equipment
Equipment from Replacement $
Depreciation/Replacement reserve
Total expenses
add back depreciation cash
ENDING CASH
10I00 CASH: Operating
10120 Cash, Replacement account
Total Cash
$ 382,974
$
451,679
$ 391,979
$
421,563
$ 39,965
$
70,290
S 37,840
$
56,999
$
38,500
$ 5,000
$
500
S 5,000
$
5,000
$ 427,939
$
526,969
$ 434,819
$
522,062
$ 5,000
$
5,000
$ 5,000
$
5,000
$ 52,527 $ 58,182 $ 155,993 $ 69,294
$ 39,587 $ 43,587 $ 43,587 $ 10,087
$ 91,114 $ 101,769 $ 199,580 $ 79,381
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INFORMATION TECHNOLOGY FUND
FUND: 6030403410580;410585
EXPENDITURE DETAIL
401
Computer & TV Media Specialist
410580
Personal Services: FTE's
110
Salaries & payroll costs
121
Overtime, Call Outs
153
Health
155
Retirement
Subtotal
403
Maint. & operations:
215
Computer, Office Supplies, Ship & Recycle
218
Equipment -(non capital)
325
Website hosting & Gateway fees
345
Telephones - Cellular & Pager
346
SummitNet & State of MT iSP
353
Laserfiche maint. contract & licensing
354
Maintenance - contracts & warranties
355
Software & Licenses
357
Granicus streaming
358
Hosted Exchange E-mail & Email Services
373
Training/school/memberships
510
Insurance
410583-218
TV -Video Equipment & programming
410583-354
TV -Video Contract Services
410585
Copiers, Fax, office machines, phones
229
Supplies (leased equip. supplies, paper, etc.)
532
Copier Rentals (8)
345
Phone -leased lines (moved from General)
Subtotal
ACTUAL
BUDGET
ACTUAL
BUDGET
FY12113
FY13114
FY13/14
FYI 4/15
2.28
2.28
2.28
2.18
S
139,002
$
143,483
S
131,514
S
140,566
$
-
$
5,000
$
85
$
2,500
$
28,174
$
27,962
$
26,784
$
32,454
$
9,151
$
9,423
$
9.906
$
10,538
$
176,327
$
185,868
$
168,288
$
186,060
$
1,374
$
2,370
$
2,324
$
2,400
$
13,113
S
15,550
$
20,356
$
16,907
S
2,415
$
2,200
5
3,568
$
35000
$
1,139
$
2,600
$
121
$
2,245
S
7,854
$
6,400
$
409
$
6,638
S
3,574
$
3,300
$
3,300
$
4,200
S
1,331
$
37,420
S
14,026
$
30,435
S
47,596
S
54.350
$
30,114
S
15,300
S
65000
S
6,000
$
8,300
$
7,200
$
14,415
$
9,530
$
8,030
$
10,000
$
15113
$
5,100
$
225
$
55950
$
2,649
$
3,300
$
2,640
$
15778
$
15998
$
7,500
$
10,291
$
3,950
$
2,430
$
2,500
$
2,600
$
2.500
$
3.306
$
12,690
$
10,913
$
23,000
$
31,992
$
25,000
$
22,462
$
20,000
$
64,349
$
70,000
S
79.723
$
80,000
$
206,647
$
265,810
$
223,691
$
235,503
INFORMATION TECHNOLOGY FUND
FLTND: 60304034I 05 80;410585
EXPENDITURE DETAIL
410588 Equipment: DEPT.
940 Network Equipment Capital
410585-942
Servers -capital
218
Network Fiber installation & equipment
218
Police Dept. (413)
218
Park's Dept. (436)
218
Public Works (410)
218
Attorneys(404)
218
Fire Department (416)
218
MGR11iR/Mayor/Clerk(401)
218
Community Economise & Development
218
Planning & Zoning (420)
Subtotal
510400
831 Depreciation 1 Replacement reserve
ACTUAL
BUDGET
ACTUAL
BUDGET
FY12113
FY13114
FY13114
FY14115
$ -
$
7,800
S
-
$ 27,244
$ 8,599
$
23,000
$
2,672
$ 38,500
$ -
$
-
$ -
$ 6,228
$
20,280
$
17,460
$ 15,755
S 4,150
$
4,500
$
4,243
$ 5,310
S 4,222
$
3,490
$
2,645
$ 2,725
$ 3,688
$
2,200
$
2,667
$ -
$ 3,083
S
4,880
S
5,016
S 5,065
$ 1,419
$
2,200
$
1,640
$ -
$ 900
$ 8,576
$
1,940
$
1,497
$ -
$ 39,965
$
70,290
$
37,840
S 95,499
$ 5,000 $ 5,000 $ 5,000 $
Total $ 427,939 $ 526,969 $ 434,819 $ 522,062
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