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06. Special Revenue Funds - Public WorksSPECIAL REVENUE FUNDS Page Fund Dept PUBLIC WORKS 13-15 2400 Light Maintenance $ 316,619 16-17 2420 Gas Tax $ 540,750 18-21 2500 Street Maintenance $ 2,391,914 22 2825 MACI Grant $ 376,000 Total $ 3,625,283 LIGHT MAINTENANCE ACCOUNT # 2400-410 PURPOSE OF THIS DEPARTMENT: Why does this department exist? Light Maintenance funds are utilized by the Traffics Signs and Signals Division to provide visibility that promotes safe and efficient use of street facilities. DEPARTMENT PERSONNEL: (1.25 FTE) .05 Budget Resource Manager .20 Assessments Coordinator 1 Light Maintenance GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? Achieve lighting standards and promote light replacements with longer lasting and more efficient lighting systems. INTENDED OUTCOMES FROM BUDGET EXPENDITURES The FYI budget presents the continuation of maintaining the lighting systems and a safe community environment. LIGHT MAINTENANCE FUND: 2400-410 -43 02 6 3 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: 10120 Replacement Account REVENUES 363010 Maintenance Assessments 363040 Penalty & Interest 364030 Misc. 381050 Inception of Loan 371010 Interest Earrings TOTAL AVAILABLE Street Lighting (10100) Capital Outlay -replacement (10120) Debt Service ENDING CASH 10100 CASH: 10120 Replacement Account $10,000 designated for equipment replacement. ACTUAL BUDGET ACTUAL BUDGET FY12113 FY13114 FV13114 FY14115 $160,503 $152,664 $152,664 $107,536 $0 $0 $0 $0 $160,503 $152,664 $152,664 $107,536 $236,730 $271,400 $235,822 $236,000 $1,406 $1,500 $782 $1,000 $5,888 $0 $14,282 $0 $0 $98,000 $97,651 $0 $1,028 $900 $527 $275 $245,052 $371,800 $349,064 $237,275 $405,555 $524,464 $501,728 $344,811 $252,744 $296,025 $282,740 $294,373 $147 $101,275 $100,329 $o $0 $24,438 $11,123 $22,246 $252,891 $421,738 $394,192 $316,619 $152,664 $102,726 $107,536 $18,192 $0 $0 $0 $10,000 $152,664 $102,726 $107,536 $28,192 13 LIGHT MAINTENANCE FUND: 24004I 0-43 0263 Personal Services: 110 Salaries 112 Salaries - Severance 153 Health insurance 155 Retirement Subtotal Materials and Services: 244 Lighting Supplies 341 Electricity 360 Repair & Maint Services 510 Liability Insurance & Uninsured Lass 522 Administrative Transfer Subtotal Capital Outlay 940 Machinery & Equipment Subtotal Debt Service: loan repayment EXPENDITURE DETAIL ACTUAL FY 12/13 BUDGET FY13114 ACTUAL FY 13/14 BUDGET FY 14/15 1= rE'S 0.75 1.25 1.25 1.25 $38,402 $61,370 $71,075 $73,796 $0 $0 $0 $0 $8,071 $11,761 $10,337 $11,455 $2,434 $3,854 $5,045 $5,264 $48,907 $76,985 $86,456 $90.515 $17.025 $18,000 $7,542 $15,000 $160,006 $171,000 $157,982 $165,000 $15,883 $20,000 $20,853 $12,000 $2,160 $I,600 $1,467 $1,085 $9,763 $8,440 $8,440 $10,773 $203,837 $219,040 $196,284 $203,858 $147 $101,275 $100,329 $0 $147 $101,275 $100,329 $0 Principal -5 year -final pymt 2019 $0 $23,000 $10,658 $21,430 Interest-1.00%V $0 $1,438 $465 $816 Total Debt $0 $24,438 $11,123 $22,246 Total $252,891 $421,739 $394,192 $316,619 14 LIGHT MAINTENANCE FUND: 2400-410-430263 FY 2015 BUDGET HIGHLIGHTS Line Item Detail: LIGHT MAINTENANCE 244 Lighting Supplies - S15,000 (Red need $3,000) Due to budget constraints reducing line item to minimal level. 341 Electricity - $165,000 (reduced $6,000) Flathead Electric is not anticipating a rate increase in the municipal light rate for FY 14115. Next year's budget reflects a savings of approximately $5,800 after working with Flathead Electric and recatorgorizing several accounts. 360 Repair & Maint Services - $12,000 (Reduced $8,000) Due to budget constraints the 5 globe rebuild project will be put on hold. 15 GAS TAX ACCOUNT # 2420-421 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The city receives annual gas tax revenue allocations based on population and street and alley mileage to be used for construction, reconstruction, maintenance and repair of streets, right of ways and alleys. GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? Provide a right of way infrastructure construction program that includes reconstruction, maintenance and repair of streets, sidewalks, and alleys. INTENDED OUTCOMES FROM BUDGET EXPENDITURES The FY 15 budget reflects the continuation of the pavement marking, overlay, chip seal, and sidewalk replacement programs, which promotes safe travel and longevity of the road and pedestrian systems. This year's budget presents a shift in operations from contracting out milling services to performing this activity in-house with rent to own equipment. This should provide for more flexibility for the overlay and patching, a better product, and is more cost effective. GAS TAX FUND: 2420-421-430240 PROJECTED REVENUE AND FUND SUMMARY BEGDU'dNG CASH 10100 Cash REVENUE 335040 Gas Tart Apportionment Transfer from Solid Waste for Alley Paving 371010 Interest Total Revenue Total Available EXPENDITURES Street Department ENDING CASH Cash ACTUAL BUDGET ACTUAL BUDGET FY12113 FY13114 FY13114 FY14115 $464,352 $422,595 $422,595 $436,944 $360,650 $360,000 $364,564 $360,000 $0 $0 $0 $25,000 $3,250 $2,000 $2,209 $2,000 $363,900 $362,000 $366,773 $397,000 $828,252 $794,595 $789,368 $823,94-4 $405,657 $745,500 $352,424 $540,750 $422,595 $39,095 $436,94-4 $283,194 16 GAS TAX FUND: 2420-421-430240 EXPENDITURE DETAIL 430240 Materials and Services -Streets 231 Gas & Oil 344 Natural Gras 354 Contract Services -Striping 360 Contract - Snow Remove, Constr. Support, Repair 368 Overlays & Chipseals 369 Radio Maintenance 452 Gravel 453 Equipment Rental 471 De4cer/Road Oil 472 Asphalt 473 Crack Sealing Material Total Materials & Services Streets 430234 Sidewalks 1 Alleys: 956 Sidewalk Construction 957 Alley Paving Total Capital ACTUAL BUDGET ACTUAL BUDGET FY12113 FY13114 FY13/14 FY14115 $29,698 $38,000 $36,677 $40,000 $3,676 $3,500 $4,622 $4,000 $98,949 $200,000 $27,2I5 $I20,000 $0 $3,500 $2,440 $1,500 $101,622 $309,800 $109,882 $200,000 $0 $700 $0 $0 $2,206 $3,000 $1,045 $2,500 $0 $18,000 $19,792 $21,750 $38,813 $47,000 $24,368 $40,000 $31,515 $30,000 $49,278 $31,500 $14,260 $7,000 $4,992 $14,500 $320,739 $660,500 $280,301 $475,750 $35,613 $40,000 $38,506 $40,000 $49,305 $45,000 $33,617 $25,000 $84,918 $85,000 $72,123 $65,000 Total $405,657 $745,500 $352,424 $540,750 FY 2015 BUDGET HIGHLIGHTS Line Item Detail: 354 Contract Services/Striping City Streets - Carryover $103,000 New Appropriation $17,000 368 Overlay & Chipseals - CARRYOVER $200,000 453 Equipment Rental - $21,750 Includes funds to rent an asphalt zipper for four months and an asphalt roller for two seasons. The asphalt roller is used daily during paving operations and the current rollers engine blew last season. The Street fund includes funds to purchase an new asphalt roller in FY 15116. 17 SPECIAL STREET MAINTENANCE ACCOUNT # 2500-421 PURPOSE OF THIS DEPARTMENT: Why does this department exist? To construct and maintain surface transportation, signals, and traffic controls that supports economic viability and promote clean, safe, and drivable travel during all seasons. DEPARTMENT PERSONNEL: (14.25 FTE) .20 Public Works Director/City Engineer .25 Senior Civil Engineer .15 Budget Resource Manager .25 Construction Manager .15 Administrative Coordinator .25 Project Manager .50 Road and Fleet Superintendent .20 Assessment Coordinator .20 Administrative Assistant .25 Engineering Tech/GIS/1T Support .10 General Laborer 8.75 Special Street Maintenance Operators 1 Special Street Maintenance Supervisor 1 Traffic Signs and Signals Maintenance Supervisor 1 Traffic Signs and Signals Maintenance Technical GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? 1. To maintain city streets in a clean, safe and drivable condition during all seasons. 2. To provide the safe and orderly travel through properly designed and maintained signage and markings. INTENDED OUTCOMES FROM BUDGET EXPENDITURES The FYI 5 budget reflects the continuation of the pavement marking, overlay, chip seal, ADA compliance, and sidewalk replacement programs, which promote safe travel and longevity of the road system. Expenditures are being proposed for street maintenance equipment replacement and purchases to increase reliability, lower maintenance costs, and enhance cross -season functionality. The Traffic, Signs, and Signal budget provides for the continuation of the compliance with sign reflectivity standards and maintain painting for curb delineations. SPECIAL STREET MAINTENANCE FUND: 250.0421430240 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH! Operating 10107 Cash, Designated Equip. Replacement 10108 Cash, Designated S & C repair/in-lieu of 10109 Cash, Designated Pavement Replacement Total Cash REVENUE 343012 Public Works Charges 363010 Maintenance Assessments -designated for pavement replacement -designated for equipment replacement 363040 Penalty & Interest 364030 Sale of Misc./auction 371010 Investment 381050 Inception of Loan Total Revenue Total Available ACTUAL BUDGET ACTUAL BUDGET FY12113 FY13114 FY13114 FY14115 $956,959 $873,089 $973,089 $724,028 $36,799 $71,799 $71,799 $239,834 $47,517 $38,328 $38,328 $38,328 $217,062 $288,738 $288,738 $273,372 $1,158,336 $1,271,954 $1,271,954 $1,275,562 $4,563 $1,000 $7,829 $3,000 $1,443,637 $1,428,500 $1,425,677 $1,500,000 $280,000 $280,000 $280,000 $400,000 $35,000 $200,000 $200,000 $200,000 $10,324 $12,500 $5,682 $6,000 $11,194 $1,200 $58,592 $4,000 $6,862 $5,000 $4,540 $6,700 $174,698 $200,000 $46,500 $0 $1,966,278 $2,128,200 $2,028,820 $2,119,700 $3,124,614 $3,400,154 $3,300,774 $3,395,262 Street DepartmentITSS $1,635,147 $1,853,689 $1,697,881 $1,673,787 Capital Equip. Replacement $0 $49,925 $31,965 $296,070 S & C Repair funds $9,189 $21,952 $0 $38,328 Pavement Replacement program $208,324 $568,738 $295,366 $383,729 Total Expenditures $I,852,660 $2,494,204 $2,025,212 $2,391,914 ENDING CASH 10100 Cash, OPERATING 10107 Cash, Designated Equip. Replacement 10108 Cash, Designated S & C repair 10109 Cash, Designated Pavement Replacement Total $873,089 $667,600 $724,028 $569,941 $71,799 $221,871 $239,834 $I43,764 $38,328 $16,476 $38,328 $0 $288,738 $0 $273,372 $289,643 $1,271,954 $905,950 $1,275,562 $1,003,348 18 SPECIAL STREET MAINTENANCE FUND: 2500-421-43 0240 EXPENDITURE DETAIL ACTUAL BUDGET ACTUAL BUDGET FY 12/13 FY 13114 FY 13114 FY 14/15 STREET DIVISION Personal Services: FTE7s 12.35 12.25 12.25 12.25 110 Salaries and payroll costs $565,943 $602,099 $602,522 $636,776 1 i2 Severance $24,431 $0 $0 $0 121 Overtime $7,734 $25,000 $20,280 $25,000 153 Health Insurance $135,749 $145,978 $130,789 $148,088 155 Retirement $36,385 $37,440 $43,588 $45,235 Subtotal $770,242 $810,518 $797,180 $855,099 Materials and Services: 210 Computer EquipmentlSoftwatWSupplies $4,182 $5,000 $3,257 $9,000 218 Equipment /safety equipment & supplies $9,082 $6,000 16,385 $6,000 220 Other supplies, Janitorial, consumable tools $1,618 $4,100 $4,405 $4,100 231 Gas & Oil $30,192 $42,000 $37,130 $42,000 341 Electric $936 $1,400 $1,321 $1,450 345 Telephone $1,475 $1,000 $1,479 $1,500 354 Contract Services $7,534 $15,480 $5,836 $15,000 357 Rate Study $0 $0 $0 $0 362 Equipment Maint. parts & supplies, includes radios $16,125 $28,000 $18,178 $28,000 366 Building Maint. $1,324 $3,000 $83 $3,000 373 Dues & Training $3,596 $5,500 $3,233 $5,500 388 Medical services/drugtea $750 $1,100 $1,743 $1,500 510 Property & Liability Insurance $81,010 $89,804 $89,804 $23,051 512 Uninsured Less -deductible $8,894 $10,000 $3,371 $10,000 521 CernralGarugeTransfer $70,000 $171,740 $1-11,740 $176,541 522 Administrative Transfer $67,420 $71,524 $71,524 $79,129 528 Information Tech. Transfer $12,182 $14,999 $14,899 $8,574 Subtotal $316,320 $470,547 $434,388 $414,345 610/620 Debt Service -Principal & Interest $24,182 $96,459 $58,012 $121,028 19 SPECIAL STREET MAINTENANCE FUND: 2500-421-43 0240 EXPENDITURE DETAIL-cvn't. ACTUAL BUDGET ACTUAL BUDGET FY12/13 FY13114 FY13/14 FY14/15 Capital Outlay: 940 MACI Grant Match $75,000 $0 $o $0 940 Machinery & Equipment $174,698 $0 $0 $0 941 Dump Trucks - Inception of Loan $0 $200,000 $158,046 $5,000 Subtotal $249,698 $200,000 $158,046 $5,000 430244 354 Pavement Maintenance finds $208,324 $568,738 $295,366 $383,729 430245 Replacement Funds: 940 Machinery & Equipment $0 $39,825 $31,965 $296,070 Subtotal $0 $39,825 $31,965 $296,070 430249 Sidewalk & Curb Repair funds 354 contraetservices (carryover) $9,189 $21,852 $0 $38,328 Total S1,577,955 S2,207,939 $1,774,957 $2,113,599 430264 TRAFFIC SIGN & SIGNALS Personal Services: FTFs 2.5 2.0 2.0 2.0 110 Salaries $131,751 $109,945 $113,862 $115,213 121 Overtime $9,234 $9,500 $5,249 $9,500 153 Health Insurance $18,240 $15,347 $14,566 $15,280 155 Retirement $8,703 $6,784 $8,315 $8,119 Subtotal 5167,928 $141,576 $141,993 $148,112 Mai[Acnntce & Operations: 210 Computer Equipment/Softwarelsupplies $1,956 $1,500 $1,421 $1,500 218 Equipment /safety equipment & supplies $5,500 $6,700 $7,437 $6,700 220 Other supplies, Janitorial, consumable tools $4,409 $3,500 $4,556 $3500 242 Street Signs $37,257 $46,000 $40,489 $40,000 243 Traffic Signals $22,919 $19,000 $9,148 $19,000 245 Barricade Materials $4,806 $4,500 $4,489 $5,000 341 Electricity $2,062 $5,500 $1,975 $3,500 345 Tele. & Communications $742 $750 $753 $750 i SPECIAL STREET MAINTENANCE FUND: 2500-421-430240; 430264 EXPENDITURE DETAIL -can't. ACTUAL BUDGET ACTUAL BUDGET FY12113 FY13114 FY13114 FY13114 Maintenance & Operations: Cant. 354 Contract Services $1,527 $10,000 $3,166 $10,000 362 Equipment Maimenanoe Parts, includes radios $5,001 $3,000 $2,545 $3,000 366 Building Maintenance $704 $2,000 $1,187 $2,000 373 School & Travel $4,081 $5,500 $4,716 $5,500 428 Paint Materials $4,174 $5,000 $7,243 $8,000 510 Property & Liability Insurance $3,766 $3,170 $3,170 $2,736 512 Uninsured Loss -deductible property $40 $2,500 $0 $2,500 521 Central Garage Transfer $0 $8,131 $8,130 $8,679 532 Office Rent $7,839 $7,839 $7,939 $7,838 Subtotal $106,777 $134,589 $108,262 $130,203 430245 Replacement Funds; 940 Machinery & Equipment Subtotal Total Grand Total Streets & TSS $0 $10,100 $o $0 $0 $10,100 $0 $0 $274,705 $286,264 $250,255 $278,315 $1,852,660 $2,494,203 $2,025,2I2 $2,391,914 Line Item Detail: Street Division 430244 Pavement Repairs - $383, i29 354 Pavement Maintenanee - CARRYOVER $283,729, New Appropriation $100,000 430245 Capital Outlay! Replaeemeot Funds - S290,000 940 $225.000 Front End Loader wlquick attach & V-Plow Snow Slade Replacing a 1969 Loader that was tagged out due to safety reasons. S65,000 Used Asphalt Zipper ASSESSMENT RATES Current rates vacant land .014786 90%non-residential .021816 residential .014786 100% commercial 022990 21 MT. AIR & CONGESTION GRANT FLTND: 2825...STREET .... 421—YUNCTION_...430240 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH CASK: Operating REVENUES 331055 MAGI Grant Flush Trk, Sweeper, Combo Sander 383012 Transfer from Street Maintenance (thatch) FY 14 - Flush Truck FY 15 CARRYOVER-Sweeper/Combo Sander Total Revenue `0y1AW.W.111 K611.34:4 940 CAPITAL EQUIPMENT - ENDING CASH CASH: Operating ACTUAL BUDGET ACTUAL BUDGET IFY12113 FY13114 FY13114 FY14115 $40,000 $83,736 $83,736 $60,314 $174,350 $524,000 $151,111 $273,422 $75,000 $0 $0 $0 $0 $42,264 $0 $42,264 $249,350 $566,264 $151,111 $315,686 $289,350 $650,000 $234,847 $376,000 $205,614 $650,000 $174,533 $376,000 $83,716 $0 $60,314 $0 FY2015 BUDGET HIGHLIGHTS The Montana Air and Congestion Initiative (MACI) provides fiords for equipment purchases which are utilized to benefit air quality in the State. An appropriation of $75,000 was budgeted in FY IVI3 for a MACI grant request for a new Flush Truck with a 3,000 gallon tank with an underbody plow, and a sweeper. January 2014, the City was awarded a grant for the flush truck. The flush truck is scheduled to arrive in August of 2014 (FY 14/15). An appropriation of $42,264 was budgeted in FY 13114 (storm match), and will be carried over to FY 14115, for a MACI grant request for a Sweeper and a combination sandingideicing unit. The Statds application date for the grant is set for November of2014, with expected award date of summer of 2015. Total FY 15 estimated cost of flush truck $I74,533; Sweeper $215,000; Combo Sander -Deicer unit $35,000, 22