11. Internal Service FundsINTERNAL SERVICE FUNDS
Page Fund Dept
1-3 6010 Central Garage S 502,170
4-6 6030 Information Technology S 494,286
Total Internal Service Funds S 996,456
CENTRAL GARAGE
ACCOUNT # 6010-410
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
The Central Garage provides an internal customer service response for the proper maintenance and service
of the city's fleet of vehicles and equipment.
DEPARTMENT PERSONNEL: (3 FTE)
1 Mechanic Supervisor
2 Mechanics
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
1. Provide cost effective and efficient operation for fleet maintenance services.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES
The FY 15 Central Garage budget represent a plan to continue the internal repair and maintenance
operation of the municipal fleet. Additional expenditures are being proposed in the Capital Plan to replace
the service truck with a new used service truck and crane. The crane will be utilized to safety lift and
manipulate heavy mechanical components of large vehicles and equipment.
CENTRAL GARAGE
FUND: 6010
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 CASH: operating
Total Cash (beginning of year)
REVENUES
342050 Fees for Services
371010 Investment Earnings
Total Available
EXPENSES
Personal Services
M&O
Capital Outlay
Total Expense
ENDING CASH
Operating cash available
estimated
proposed
BUDGET
ACTUAL
BUDGET
FY13/14
FY13/14
FY14/15
$0
$0
$34,700
$0
$0
$34,700
$454,790
$454,790
$489,770
$0
$200
$200
$454,790
$454,990
$524,470
$191,040
$191,040
$202,204
$225,750
$210,250
$235,966
$38,000
$19,000
$64,000
$454,790
$420,290
$502,170
$0 $34,700 $22,300
CENTRAL GARAGE
FUND: 6010410431330
Personal Services:
110
Salaries and payroll costs
112
Severance
121
Overtime
153
Health Insurance
155
Retirement
Subtotal
EXPENDITURE DETAIL
General Fund
ACTUAL
FY12/13
BUDGET
FY13/14
proposed
BUDGET
FY14/15
FTE'S 3
3
3
$146,378
$151,850
$161,690
$0
$0
$0
$2,353
$2,000
$2,000
$30,130
$27,840
$27,132
$9,167
$9,350
$11,383
$188,027
$191,040
$202,204
Maintenance & Operations:
210 Office supplies, computers & Software
229 Equipment (Non Capital),safety equip, other supplies
230 Oil
231 Gas
232 Motor Vehicle Parts
233 Tires
238 Filters
241 Consumable Tools, Books
341 Electricity
344 Natural Gas
354 Contract Services -Repairs
362 Equipment Maint., Radios, Building Maint.
373 Dues & Training
388 Medical Services
510 Insurance
528 Information Tech. Transfer
Subtotal
Capital Outlay
920 Building Remodel CARRYOVER
944 Vehicle -Service Truck
Total
$783
$1,200
$7,250
$9,793
$9,500
$7,500
$166,696
$27,000
$25,000
$0
$3,000
$3,000
$78,889
$91,000
$91,000
$32,551
$35,000
$35,000
$7,472
$7,700
$7,700
$1,579
$2,000
$2,000
$1,740
$1,900
$1,900
$6,946
$7,400
$7,400
$22,568
$31,000
$31,000
$1,905
$2,000
$2,000
$1,248
$2,700
$6,200
$275
$350
$300
$0
$4,000
$3,000
$0
$0
$5,716
$332,445
$225,750
$235,966
$0 $38,000 $19,000
$0 $0 $45,000
$0 $387000 $647000
$520,472 $454.790 $502,170
2
CENTRAL GARAGE
FUND: 6010410431330
FY 2015 BUDGET HIGHLIGHTS
Line Item Detail: CENTRAL GARAGE
210 Office/Computers & Software - $7,250
Computer replacements and annual software licenses in the past were included in the Information Technology fund. Central
Garage is now an internal transfer fund and the line item increase is to pay for computer replacements and annual software
licenses previously budgeted in the IT fund.
373 Dues & Training - $6,200
It is necessary to travel out of state for specialized training for the City's fire apparatus, large construction equipment, sweepers,
and vac -trucks.
920 Building Remodel - Carryover $19,000
Remodel restroom and current office/storage area into a two floor facility, utilizing the same square footage of area for a parts room with
sufficient shelving which allows for better control and organization of parts inventory. This is a high priority item, the current restroom facility
is unsuitable for use and the storage area is inadequate.
944 Vehicle - $45,000 Used Service Truck with Crane
Used Service Truck w/Crane - Replacing a 1987 service truck with no crane.
INFORMATION TECHNOLOGY
ACCOUNT # 6030
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
Information technology provides technology systems to City staff for their respective provision of services to
the City of Kalispell. Additionally, the IT department provides a means to distribute public information
through IT services such as the City website, broadcast of public meetings, email and the electronic
document repository.
DEPARTMENT PERSONNEL: one Information Technology Director; one part-time
Technology Support Specialist; .55 Media Specialist
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose'!
1. Maintain computer systems for the provision of municipal services
2. Maintain external communication systems for the dissemination of information to the public.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES:
The department's 2015 budget contains computer and server replacements for staff on a four year
replacement schedule. Servers containing Windows Server 2003 operating systems will be
replaced in advance of Microsoft's end of support date of 7/14/15.
The FYI budget provides an additional LaserFiche full user license allowing more to be added
into the City's electronic repository. Upgrades to a conference room electronic equipment will
provide an improved environment for presentations and training.
This years budget also provides for improvements in the audio video system by replacing a failing
video edit system that creates content played on the City's broadcast channel.
INFORMATION TECHNOLOGY FUND
FUND: 6030-403-4105 80;4105 85
PROJECTED REVENUE AND FUND SUMMARY
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY12/13
FY13/14
FY13/14
FY14/15
BEGINNING CASH
10100 CASH: Operating
$
57,868
$ 52,527
$ 52,527
$ 120,061
10120 Cash, Replacement account
$
33,587
$ 38,587
$ 38,587
$ 43,587
$
91,455
$ 91,114
$ 91,114
$ 163,648
REVENUES
393000 Charge for service -other Funds
$
159,361
$ 191,174
$ 191,174
$ 155,763
335230 Entitlement (General Fund share)
$
85,000
$ 175,000
$ 175,000
$ 70,000
341021 Grant Administration
$
-
$ -
$ -
$ -
341027 Bresnan/Optimun Franchise Fees (moved from Genera $
176,562
$ 165,000
$ 170,000
$ 170,000
371010 Interest
$
1,440
$ 1,200
$ 600
$ 1,000
364030 Misc./ sale
$
235
$ 250
$ 50
$ 100
14130 Prepaid maim./ Comp. Abs.
$
$
Total Revenue
$
422,598
$ 532,624
$ 536,824
$ 396,863
Total Available
$
514,053
$ 623,738
$ 627,938
$ 560,511
EXPENDITURES
Data Processing
$
382,974
$ 451,679
$ 393,000
$ 421,031
Equipment
$
39,965
$ 70,290
$ 71,290
$ 29,755
Equipment from Replacement $
$ 38,500
Depreciation/Replacementreserve
$
5,000
$ 5,000
$ 5,000
$ 5,000
Total expenses
$
427,939
$ 526,969
$ 469,290
$ 494,286
add back depreciation cash
$
5,000
$ 5,000
$ 5,000
$ 5,000
ENDING CASH
10100 CASH: Operating
$
52,527
$ 58,182
$ 120,061
$ 61,138
10120 Cash, Replacement account
$
38,587
$ 43,587
$ 43,587
$ 10,087
Total Cash
$
91,114
$ 101,769
$ 163,648
$ 71,225
4
INFORMATION TECHNOLOGY FUND
FUND: 6 03 0-403 -410 5 8 0; 410 5 8 5
EXPENDITURE DETAIL
401
Computer & TV Media Specialist
410580
Personal Services: FTE's
110
Salaries & payroll costs
121
Overtime, Call Outs
153
Health
155
Retirement
Subtotal
403
Maint. & operations:
215
Computer, Office Supplies, Ship & Recycle
218
Equipment -(non capital)
325
Website hosting & Gateway fees
345
Telephones - Cellular & Pager
346
SummitNet & State of MT ISP
353
LaserFiche maint. contract & licensing
354
Maintenance - contracts & warranties
355
Software & Licenses
357
Granicusstreaming
358
Hosted Exchange E-mail & Email Services
373
Training/schoollmemberships
510
Insurance
410583-218
TV -Video Equipment & programming
410583-354
TV -Video Contract Services
410585
Copiers, Fax, office machines, phones
229
Supplies (leased equip. supplies, paper, etc.)
532
Copier Rentals (8)
345
Phone -leased lines (moved from General)
Subtotal
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY11/12
FY12/13
FY13/14
FY14/15
$
$
$
$
1.55
91,147
104
14,529
5,959
2.28
$ 139,002
$ -
$ 28,174
$ 9,151
2.28
$ 143,483
$ 5,000
$ 27,962
$ 9,423
2.18
$ 140,566
$ 2,500
$ 32,454
$ 10,538
$
111,739
$ 176,327
$ 185,868
$ 186,060
$
2,952
$ 1,374
$ 2,370
$ 2,400
$
9,963
$ 13,113
$ 15,550
$ 15,153
$
3,176
$ 2,415
$ 2,200
$ 3,000
$
-
$ 1,139
$ 2,600
$ 2,245
$
3,429
$ 7,854
$ 6,400
$ 6,638
$
1,558
$ 3,574
$ 3,300
$ 4,200
$
4,425
$ 1,331
$ 37,420
$ 30,435
$
29,467
$ 47,596
$ 54,350
$ 15,300
$
5,940
$ 6,000
$ 6,000
$ 7,200
$
11,905
$ 14,415
$ 9,530
$ 10,000
$
3,922
$ 1,113
$ 5,100
$ 5,950
$
1,163
$ 2,648
$ 3,300
$ 3,000
$
$ 1,998
$ 7,500
$ 3,950
$
$ 2,430
$ 2,500
$ 2,500
$
3,563
$ 3,306
$ 12,690
$ 23,000
$
32,407
$ 31,992
$ 25,000
$ 20,000
$
66,120
$ 64,349
$ 70,000
$ 80,000
$
179,990
$ 206,647
$ 265,810
$ 234,971
5
INFORMATION TECHNOLOGY FUND
FUND: 6030-403 -4105 80;4105 85
EXPENDITURE DETAIL
410588
Equipment: DEPT.
940
Network Equipment Capital
410585-942
Servers -capital
218
Network Fiber installation & equipment
218
Police Dept. (413)
218
Park's Dept. (436)
218
Public Works (410)
218
Attorneys (406)
218
Fire Department (416)
218
MGMMMayor/Clerk(401)
218
Community Economic & Development
218
Planning & Zoning (420)
Subtotal
510400
831 Depreciation / Replacement reserve
Total
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY11/12
FY12/13
FY13/14
FY14/15
$ 5,767
$ -
$ 7,800
$ 15,000
$ 9,642
$ 8,599
$ 23,000
$ 23,500
$ 4,334
$
$
$ -
$ 10,234
$ 6,228
$ 20,280
$ 15,755
$ 4,122
$ 4,150
$ 4,500
$ 5,310
$ 4,510
$ 4,222
$ 3,490
$ 2,725
$ 3,265
$ 3,688
$ 2,200
$ -
$ 3,998
$ 3,083
$ 4,880
$ 5,065
$ 3,570
$ 1,419
$ 2,200
$ -
$ 900
$ 1,861
$ 8,576
$ 1,940
$ -
$ 51,303
$ 39,965
$ 70,290
$ 68,255
$ 5,000
$ 5,000
$ 5,000
$ 5,000
$ 348,032
$ 427,939
$ 526,969
$ 494,286
C