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05. Public WorksSPECIAL REVENUE FUNDS Page Fund Dept PUBLIC WORKS 13-15 2400 Light Maintenance S 316,619 16-17 2420 Gas Tax S 540,750 18-21 2500 Street Maintenance S 2,380,844 22 2825 MACI Grant S 550,533 Total S 3,788,746 LIGHT MAINTENANCE ACCOUNT # 2400-410 PURPOSE OF THIS DEPARTMENT: Why does this department exist? Light Maintenance funds are utilized by the Traffics Signs and Signals Division to provide visibility that promotes safe and efficient use of street facilities. DEPARTMENT PERSONNEL: (1.25 FTE) .05 Budget Resource Manager .20 Assessments Coordinator 1 Light Maintenance GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? Achieve lighting standards and promote light replacements with longer lasting and more efficient lighting systems. INTENDED OUTCOMES FROM BUDGET EXPENDITURES The FYI budget presents the continuation of maintaining the lighting systems and a safe community environment. LIGHT MAINTENANCE FUND: 2400-410-430263 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: 10120 Replacement Account REVENUES 363010 Maintenance Assessments 363040 Penalty & Interest 364030 Misc. 381050 Inception of Loan 371010 Interest Earnings TOTAL AVAILABLE Street Lighting (10100) Capital Outlay -replacement (10120) ENDING CASH 10100 CASH: 10120 Replacement Account $10,000 designated for equipment replacement. estimated proposed ACTUAL BUDGET ACTUAL BUDGET FY12/13 FY13/14 FY13/14 FY14/15 $160,503 $152,664 $152,664 $94,656 $0 $0 $0 $0 $160,503 $152,664 $152,664 $94,656 $236,730 $271,400 $236,000 $236,000 $1,406 $1,500 $750 $1,000 $5,888 $0 $9,780 $0 $0 $98,000 $97,651 $0 $1,028 $900 $550 $275 $245,052 $371,800 $344,731 $237,275 $405,555 $524,464 $497,395 $331,931 $252,891 $421,739 $402,739 $316,619 $0 $0 $0 $0 $252,891 $421,739 $402,739 $316,619 $152,664 $102,725 $94,656 $5,312 $0 $0 $0 $10,000 $152,664 $102,725 $94,656 $15,312 13 LIGHT MAINTENANCE FUND: 2400-410-43 0263 Personal Services: 110 Salaries 112 Salaries - Severance 153 Health insurance 155 Retirement Subtotal Materials and Services: 244 Lighting Supplies 341 Electricity 360 Repair & Maint Services 510 Liability Insurance & Uninsured Loss 522 Administrative Transfer Subtotal Capital Outlay 940 Machinery & Equipment Subtotal Debt Service: loan repayment Principal -5 year -final pymt 2019 Interest-1.00o/oV Total Debt Total EXPENDITURE DETAIL proposed ACTUAL ACTUAL BUDGET BUDGET FY11/12 FY12/13 FY13/14 FY14/15 FTE'S 0.80 0.75 1.25 1.25 $36,678 $38,402 $61,370 $73,796 $0 $0 $0 $0 $7,198 $8,071 $11,761 $11,455 $2,327 $2,434 $3,854 $5,264 $46,203 $48,907 $76,985 $90,515 $14,575 $17,025 $18,000 $15,000 $151,064 $160,006 $171,000 $165,000 $7,552 $15,883 $20,000 $12,000 $872 $2,160 $1,600 $1,085 $7,603 $8,763 $8,440 $10,773 $181,666 $203,837 $219,040 $203,858 $0 $147 $101,275 $0 $0 $147 $101,275 $0 $0 $0 $23,000 $21,430 $0 $0 $1,438 $816 $0 $0 $24,438 $22,246 $227,868 $252,891 $421,739 $316,619 14 LIGHT MAINTENANCE FUND: 2400-410-430263 IVY 2015 BUDGET HIGHLIGHTS Line Item Detail: LIGHT MAINTENANCE 244 Lighting Supplies - $15,000 (Reduced $3,000) Due to budget constraints reducing line item to minimal level. 341 Electricity - $165,000 (reduced $6,000) Flathead Electric is not anticipating a rate increase in the municipal light rate for FY 14/15. Next year's budget reflects a savings of approximately $5,800 after working with Flathead Electric and recatorgorizing several accounts. 360 Repair & Maint Services - $12,000 (Reduced $8,000) Due to budget constraints the 5 globe rebuild project will be put on hold. 15 GAS TAX ACCOUNT # 2420-421 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The city receives annual gas tax revenue allocations based on population and street and alley mileage to be used for construction, reconstruction, maintenance and repair of streets, right of ways and alleys. GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose Provide a right of way infrastructure construction program that includes reconstruction, maintenance and repair of streets, sidewalks, and alleys. INTENDED OUTCOMES FROM BUDGET EXPENDITURES The FY 15 budget reflects the continuation of the pavement marking, overlay, chip seal, and sidewalk replacement programs, which promotes safe travel and longevity of the road and pedestrian systems. This year's budget presents a shift in operations from contracting out milling services to performing this activity in-house with rent to own equipment. This should provide for more flexibility for the overlay and patching, a better product, and is more cost effective. GAS TAX FUND: 2420-421-430240 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 Cash REVENUE 335040 Gas Tax Apportionment Transfer from Solid Waste for Alley Paving 371010 Interest Total Revenue Total Available Street Department ENDING CASH Cash estimated proposed ACTUAL BUDGET ACTUAL BUDGET FY12/13 FY13/14 FY13/14 FY14/15 $464,352 $422,595 $422,595 $354,713 $360,650 $360,000 $364,000 $360,000 $0 $0 $0 $25,000 $3,250 $2,000 $2,000 $2,000 $363,900 $362,000 $366,000 $387,000 $828,252 $784,595 $788,595 $741,713 $405,657 $745,500 $433,882 $540,750 $422,595 $39,095 $354,713 $200,963 16 GAS TAX FUND: 2420-421-430240 EXPENDITURE DETAIL 430240 Materials and Services -Streets 231 Gas & Oil 344 Natural Gas 354 Contract Services -Striping 360 Contract - Snow Remove, Constr. Support, Repair 368 Overlays & Chipseals 369 Radio Maintenance 452 Gravel 453 Equipment Rental 471 De-Icer/Road Oil 472 Asphalt 473 Crack Sealing Material Total Materials & Services Streets 430234 Sidewalks / Alleys: 956 Sidewalk Construction 957 Alley Paving Total Capital proposed ACTUAL ACTUAL BUDGET BUDGET FY11/12 FY12/13 FY13/14 FY14/15 $33,389 $29,698 $38,000 $40,000 $0 $3,676 $3,500 $4,000 $47,343 $98,949 $200,000 $120,000 $269 $0 $3,500 $1,500 $30,952 $101,622 $309,800 $200,000 $1,000 $0 $700 $0 $677 $2,206 $3,000 $2,500 $0 $0 $18,000 $21,750 $31,902 $38,813 $47,000 $40,000 $19,874 $31,515 $30,000 $31,500 $8,694 $14,260 $7,000 $14,500 $174,099 $320,739 $660,500 $475,750 $37,093 $35,613 $40,000 $40,000 $35,200 $49,305 $45,000 $25,000 $72,293 $84,918 $85,000 $65,000 Total $246,393 $405,657 $745,500 $540,750 FY 2015 BUDGET HIGHLIGHTS Line Item Detail: 354 Contract Services/Striping City Streets - Carryover $103,000 New Appropriation $17,000 368 Overlay & Chipseals - CARRYOVER $200,000 453 Equipment Rental - $21,750 Includes funds to rent an asphalt zipper for four months and an asphalt roller for two seasons. The asphalt roller is used daily during paving operations and the current roller's engine blew last season. The Street fund includes funds to purchase an new asphalt roller in FY 15/16. 956 Sidewalk Replacement - $40,000 $40,000 - To be used for a matching program to assist homeowners with replacing bad sidewalks. 957 Alley Paving - $25,000 Includes a transfer from Solid Waste to pave approximately 7 alleys. 17 SPECIAL STREET MAINTENANCE ACCOUNT # 2500-421 PURPOSE OF THIS DEPARTMENT: Why does this department exist? To construct and maintain surface transportation, signals, and traffic controls that supports economic viability and promote clean, safe, and drivable travel during all seasons. DEPARTMENT PERSONNEL: (14.25 FTE) .20 Public Works Director/City Engineer .20 Administrative Assistant .25 Senior Civil Engineer .25 Engineering Tech/G1S/IT Support .15 Budget Resource Manager _ 10 General Laborer .25 Construction Manager 8.75 Special Street Maintenance Operators .15 Administrative Coordinator 1 Special Street Maintenance Supervisor .25 Project Manager 1 Traffic Signs and Signals Maintenance Supervisor .50 Road and Fleet Superintendent 1 Traffic Signs and Signals Maintenance Technical 20 Assessment Coordinator GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? 1. To maintain city streets in a clean, safe and drivable condition during all seasons. 2. To provide the safe and orderly travel through properly designed and maintained signage and markings. INTENDED OUTCOMES FROM BUDGET EXPENDITURES The FYI budget reflects the continuation of the pavement marking, overlay, chip seal, ADA compliance, and sidewalk replacement programs, which promote safe travel and longevity of the road system. Expenditures are being proposed for street maintenance equipment replacement and purchases to increase reliability, lower maintenance costs, and enhance cross -season functionality. The Traffic, Signs, and Signal budget provides for the continuation of the compliance with sign reflectivity standards and maintain painting for curb delineations. SPECIAL STREET MAINTENANCE FUND: 2 5 00-421-43 0240 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: Operating 10107 Cash, Designated Equip. Replacement 10108 Cash, Designated S & C repair/in-lieu of 10109 Cash, Designated Pavement Replacement Total Cash REVENUE 343012 Public Works Charges 363010 Maintenance Assessments -designated for pavement replacement -designated for equipment replacement 363040 Penalty & Interest 364030 Sale ofMisc./auction 371010 Investment 381050 Inception of Loan Total Revenue Total Available EXPENDITURES Street Department/TSS Capital Equip. Replacement S & C Repair funds Pavement Replacement program Total Expenditures ENDING CASH 10100 Cash, OPERATING 10107 Cash, Designated Equip. Replacement 10108 Cash, Designated S & C repair 10109 Cash, Designated Pavement Replacement Total ACTUAL FY12/13 BUDGET FY13/14 estimated ACTUAL FY13/14 proposed BUDGET FY14/15 $856,958 $873,089 $873,089 $759,689 $36,799 $71,799 $71,799 $236,799 $47,517 $38,328 $38,328 $38,328 $217,062 $288,738 $288,738 $283,729 $1,158,336 $1,271,954 $1,271,954 $1,318,545 $4,563 $1,000 $9,000 $3,000 $1,443,637 $1,428,500 $1,440,500 $1,500,000 $280,000 $280,000 $280,000 $400,000 $35,000 $200,000 $200,000 $200,000 $10,324 $12,500 $5,300 $6,000 $11,194 $1,200 $25,100 $4,000 $6,862 $5,000 $6,700 $6,700 $174,698 $200,000 $200,000 $0 $1,966,278 $2,128,200 $2,166,600 $2,119,700 $3,124,614 $3,400,154 $3,438,554 $3,438,245 $1,635,147 $1,853,689 $1,800,000 $1,668,787 $0 $49,925 $35,000 $290,000 $9,189 $21,852 $0 $38,328 $208,324 $568,738 $285,009 $383,729 $1,852,660 $2,494,204 $2,120,009 $2,380,844 $873,089 $667,600 $759,689 $610,602 $71,799 $221,874 $236,799 $146,799 $38,328 $16,476 $38,328 $0 $288,738 $0 $283,729 $300,000 $1,271,954 $905,950 $1,318,545 $1,057,401 18 SPECIAL STREET MAINTENANCE FUND: 25 00-421-430240 EXPENDITURE DETAIL STREET DIVISION Personal Services: FTE's 110 Salaries and payroll costs 112 Severance 121 Overtime 153 Health Insurance 155 Retirement Subtotal Materials and Services: 210 Computer Equipment/Software/Supplies 218 Equipment /safety equipment & supplies 220 Other supplies, Janitorial, consumable tools 231 Gas & Oil 341 Electric 345 Telephone 354 Contract Services 357 Rate Study 362 Equipment Maim. parts & supplies, includes radios 366 Building Maint. 373 Dues & Training 388 Medical services/drug test 510 Property & Liability Insurance 512 Uninsured Loss -deductible 521 Central Garage Transfer 522 Administrative Transfer 528 Information Tech. Transfer Subtotal 610/620 Debt Service -Principal & Interest 720 Transportation Impact Fee Reimbursement proposed ACTUAL ACTUAL BUDGET BUDGET FY11/12 FY12/13 FY13/14 FY14/15 12.35 12.35 12.25 12.25 $527,159 $565,943 $602,099 $636,776 $19,830 $24,431 $0 $0 $4,160 $7,734 $25,000 $25,000 $136,126 $135,749 $145,978 $148,088 $34,049 $36,385 $37,440 $45,235 $721,324 $770,242 $810,518 $855,099 $3,519 $4,182 $5,000 $9,000 $3,467 $9,082 $6,000 $6,000 $4,527 $1,618 $4,100 $4,100 $33,762 $30,192 $42,000 $42,000 $1,173 $936 $1,400 $1,450 $1,092 $1,475 $1,000 $1,500 $12,131 $7,534 $15,480 $15,000 $3,066 $0 $0 $0 $30,588 $16,125 $28,000 $28,000 $3,813 $1,324 $3,000 $3,000 $3,081 $3,596 $5,500 $5,500 $1,423 $750 $1,100 $1,500 $78,797 $81,010 $89,804 $23,051 $52 $8,894 $10,000 $10,000 $66,000 $70,000 $171,740 $176,541 $64,707 $67,420 $71,524 $79,129 $10,689 $12,182 $14,899 $8,574 $321,887 $316,320 $470,547 $414,345 $16,200 $24,182 $96,459 $121,028 $144,072 $0 $0 $0 19 SPECIAL STREET MAINTENANCE FUND: 2500-421-430240 EXPENDITURE DETAIL -con't. proposed ACTUAL ACTUAL BUDGET BUDGET FY11/12 FY12/13 FY13/14 FY14/15 Capital Outlay: 840 MACI Grant Match $40,000 $75,000 $0 $0 940 Machinery & Equipment $177,436 $174,698 $0 $0 941 Dump Trucks - Inception of Loan $200,000 $0 Subtotal $217,436 $249,698 $200,000 $0 430244 354 Pavement Maintenance funds $233,691 $208,324 $568,738 $383,729 430245 Replacement Funds: 940 Machinery & Equipment $13,675 $0 $39,825 $290,000 Subtotal $13,675 $0 $39,825 $290,000 430248 Sidewalk & Curb Repair funds 354 contract services(carryover) SO $9,189 $21,852 $38,328 Total $1,668,285 $1,577,955 $2,207,939 $2,102,529 430264 TRAFFIC SIGN & SIGNALS Personal Services: FTE's 2.5 2.5 2.0 2.0 110 Salaries $128,381 $131,751 $109,945 $115,213 112 Salaries - Severance $0 $0 $0 $0 121 Overtime $8,483 $9,234 $9,500 $9,500 153 Health Insurance $17,413 $18,240 $15,347 $15,280 155 Retirement $8,486 $8,703 $6,784 $8,119 Subtotal $162,763 $167,928 $141,576 $148,112 Maintenance & Operations: 210 Computer Equipment/Software/supplies $385 $1,956 $1,500 $1,500 218 Equipment /safety equipment & supplies $9,052 $5,500 $6,700 $6,700 220 Other supplies, Janitorial, consumable tools $3,386 $4,409 $3,500 $3,500 242 Street Signs $35,590 $37,257 $46,000 $40,000 243 Traffic Signals $13,593 $22,919 $19,000 $19,000 245 Barricade Materials $4,455 $4,806 $4,500 $5,000 341 Electricity $4,499 $2,062 $5,500 $3,500 345 Tele. & Communications $713 $742 $750 $750 20 SPECIAL STREET MAINTENANCE FUND: 2500-421-430240; 430264 EXPENDITURE DETAIL -con't. Maintenance & Operations: Cont. 354 Contract Services 362 Equipment Maintenance Parts, includes radios 366 Building Maintenance 373 School & Travel 428 Paint Materials 510 Property & Liability Insurance 512 Uninsured Loss -deductible property 521 Central Garage Transfer 532 Office Rent Subtotal 430245 Replacement Funds: 940 Machinery & Equipment Subtotal Total Grand Total - Streets & TSS proposed ACTUAL ACTUAL BUDGET BUDGET FY11/12 FY12/13 FY13/14 FY13/14 $18,602 $1,522 $10,000 $10,000 $2,155 $5,001 $3,000 $3,000 $4,920 $704 $2,000 $2,000 $2,619 $4,081 $5,500 $5,500 $4,445 $4,174 $5,000 $8,000 $3,749 $3,766 $3,170 $2,736 $0 $40 $2,500 $2,500 $8,131 $8,679 $7,838 $7,838 $7,838 $7,838 $116,001 $106,777 $134,589 $130,203 $0 $0 $10,100 $0 so $0 $10,100 $0 $278,764 S274,705 $286,264 $278,315 $1,947,049 $1,852,660 $2,494,203 $2,380,844 Line Item Detail: Street Division 430244 Pavement Repairs - $383,729 354 Pavement Maintenance - CARRYOVER $283,729, New Appropriation $100,000 430245 Capital Outlay: Replacement Funds - $290,000 940 $225,000 Front End Loader w/quick attach & V-Plow Snow Blade Replacing a 1969 Loader that was tagged out due to safety reasons. $65,000 Used Asphalt Zipper ASSESSMENT RATES Current rates vacantland .014786 900/.non-residential .021816 residential .014786 100% commercial .022990 21 MT. AIR & CONGESTION GRANT FUND: 2825... STREET .... 421....FUNCTION.... 430240 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH CASH: Operating REVENUES 331055 MACI Grant Flush Trk, Sweeper, Combo Sander 383012 Transfer from Street Maintenance (match) FY 13 - Flush Truck FY 15 CARRYOVER-Sweeper/Combo Sander Total Revenue TOTAL AVAILABLE EXPENDITURES 940 CAPITAL EQUIPMENT - ENDING CASH estimated proposed ACTUAL BUDGET ACTUAL BUDGET FY12/13 FY13/14 FY13/14 FY14/15 $40,000 $83,736 $83,736 $83,736 $174,350 $75,000 $0 $524,000 $0 $42,264 $0 $0 $0 $424,533 $0 $42,264 $249,350 $566,264 $0 $466,797 $289,350 $650,000 $83,736 $550,533 $205,614 $650,000 $0 $550,533 CASH: Operating $83,736 $0 $83,736 $0 FY2015 BUDGET HIGHLIGHTS The Montana Air and Congestion Initiative (MACI) provides funds for equipment purchases which are utilized to benefit air quality in the State. An appropriation of $75,000 was budgeted in FY 12/13 for a MACI grant request for a new Flush Truck with a 3,000 gallon tank with an underbody plow, and a sweeper. January 2014, the City was awarded a grant for the flush truck. The flush truck is scheduled to amve in August of 2014 (FY 14/15). An appropriation of $42,264 was budgeted in FY 13/14 (storm match), and will be carved over to FY 14/15, for a MACI grant request for a Sweeper and a combination sanding/deicing unit. The State's application date for the grant is set for November of 2014, with expected award date of summer of 2015. Total FY 15 estimated cost of flush truck $174,533; Sweeper $215,000, Combo Sander -Deicer unit $35,000. 22