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06-19-14 Site Review MinutesSITE DEVELOPMENT REVIEW COMMITTEE SUMMARY Thursday, June 19, 2014 Lower Level Conference Room 201 First Avenue East ATTENDING: Jeff Clawson, Building Official Dave Dedman, Fire Chief Keith Haskins, Senior Civil Engineer Kevin LeClair, Senior Planner Wade Rademacher, Police Captain P.J. Sorensen, Chairman Mark Crowley, Construction Manager Chad Fincher, Parks Superintendent Tom Jentz, Planning & Building Director Rick Parker, Bldg. Dept. Inspector Rebekah Wargo, Asst. Civil Engineer GUESTS: Rob Smith (A to Z Engineering); Terry Kramer and Ryan Pokorny (Kramer Enterprises); Brett Walcheck (48 North Engineering) and Jim Davis (Bloomstone developer). PERFORMANCE BOND REMINDERS: Kalispell Center Mall — Crowley has not heard back from David Peterson. He has outlined a couple of options for Peterson to pursue. OLD BUSINESS: Radiation Oncology Building — 343 Sunnyview; expansion of existing medical facility. The ADA sidewalk and some stormwater issues are still not resolved. Parker is putting together a letter with comments from his review. We will be meeting with them on Friday regarding the sidewalk. This will be on the agenda next week. Burger King — 205 — 18th Street East; new restaurant — on a parcel south of the Outlaw Inn. They have resolved all of their Public Works' issues on this project. Parks is also satisfied with what they have received. Kramer asked about the bond requirements. Haskins explained that the bond will need to be for all of the improvements they are not making. Crowley further explained they need to follow the specifications that are written up in the Subdivision Improvements Agreement that basically lays out there be an engineering estimate, and the bonding amount is 125% of that estimate. This is passed through Site Review. Parker will begin his Building Department review next week. The Meadows — off of Four Mile Drive. They are asking for a PUD Amendment request to switch to townhomes instead of condominiums. A memorandum has been sent around this week, detailing what elements we would expect to see if the formal application came in for us to deem it to be minor. All current conditions not modified will remain in effect. Haskins noted there is a comment for cross easements that address the water and sewer mains and the services that come off of that. Sorensen suggested that Public Works add another paragraph for the basis of understanding of the utility services. Walcheck discussed these utilities with the committee. They would prefer not to have to dig up the putting green. If they do follow through with the purchase, we will consider the formal request at that time. Happy Paws Dog Day Care — 220 Kelly Rd; convert existing building to dog day care (Administrative CUP). We have received a couple of negative comments on this, including one that noted this facility is not sound -proof. Crowley noted that the last business that was considering this location was told to upgrade Kelly Road, similar to the pawn shop across the street. They will need to bring in some sort of proposal in this regard. Sorensen noted that the public comment period runs through next Friday, so it will be on the agenda one more week. Walk Your Dog Club — I I I W. Idaho; convert existing retail to dog walking/grooming/kennel facility (Administrative CUP pending). They would like to propose a portable outdoor dog potty. There will be a 3-lane dog walking track upstairs. There will be a retail area and a grooming/kennel area. This will be on the agenda for next week. NEW BUSINESS: 175 Commons Loop — addition to existing medical office building by Glacier Bank up north. They will be adding another floor off the parking lot. We don't have the site plan yet. There is a rooftop/patio area that will be built out. They won't be doing any site work right now and will not need to add any parking. They will only be adding some square footage of work space within the foundation line. They are moving the roof up. Bloomstone — request for PUD amendment to adjust phasing and changing some single family residential to apartments. We need to decide if it is a minor or major change to the PUD. They want to start on Phase 1-A West with the portion of it on the west side of Treeline Road. They pushed the south boundary line down a little ways and added in another four apartment units (eight-plexes). They also took parcel six and revised it with apartment units in the middle section, to make the whole western edge apartments. The density closely matches what it was approved for previously, and the ERUs work out to be the same. LeClair supports this as being a minor change, and the committee agrees with it being deemed a minor change. He will prepare a letter for them in this regard so they can move forward with their design. They will be submitting documents to Public Works with all the utilities and streets. PLANNING OFFICE ITEMS: Flathead High School Residential Parking District - They will be having a Work Session on July 8th to discuss the Flathead High School residential parking district. This was presented at our last meeting by the neighbors in that area. They handed over their petitions from approximately 180 of the homes and got 97% support for institution of some kind of a residential parking district in the neighborhood. Only five people said they don't want it. They would now like the Planning Board to consider the issue and make a recommendation to the City Council. Crowley asked how this parking district would work. Jentz explained that only residents or property owners can purchase a parking permit to park on the street. LeClair added that there would be exemptions for public and service vehicles, so if you had someone that was at your residence for repairs, or for busses, etc. they would be exempt. Growth Policy — The Planning Board plans to do some more discussion on the Growth Policy before they make a final recommendation to the City Council. 2 OTHER BUSINESS: J2 Office Products - Coming up in August. Sorensen stated we were talking with John Flink who owns J2 Office Products, and they were looking at putting in another building and expanding the parking lot. They are buying the property to the east from Dr. Johnson. There is an old farm house on the property. It is a non -conforming use because it is a 13-1, so we cap all retail uses at 4,000 sq. ft. He's already over 4,000 sq. ft. and adding that storage building and so forth would be well over that, around 2,400 sq. ft. The main intent behind the 13-1 was to have lesser impacts; a buffer zone between commercial and residential areas. What we didn't want was a Wal- Mart in there or more intensive high traffic type of use that would have a higher impact there. Office supply has very little traffic. It's still an appropriate use to go in that zone. We are going to add office supply as a permitted type of limited retail use in that zone. He will be coming in with his project this fall. Costco — Walk -In Cooler on north end of building. They are doing some restriping and about 50 or 60 lineal feet of curb that is also getting changed around. We are looking at some of the curbing adjustments that they are doing, so we are still holding the building permit on that. The meeting was adjourned at 10:30 a.m. The minutes were transcribed by Kathy Nelson. 3