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05-22-14 Site Review MinutesSITE DEVELOPMENT REVIEW COMMITTEE SUMMARY Thursday, May 22, 2014 Lower Level Conference Room 201 First Avenue East ATTENDING: Mark Crowley, Construction Manager Dave Dedman, Fire Chief Chad Fincher, Parks Superintendent Kevin LeClair, Senior Planner Rebekah Wargo, Asst. Civil Engineer P.J. Sorensen, Chairman Kathy Nelson, Recording Secretary GUESTS: Bruce Lutz (Sitescape Associates); Brent Foley (48 North); Bob Erickson (Jackola Engineering); Marvin Galt (Meadows Developer) and Ryan Pokorny (Kramer Enterprises). PERFORMANCE BOND REMINDERS: None. OLD BUSINESS: The Rock — 350 Heritage Way; 2,800 sq. ft., 2-story medical office with a basement. Their issues have been resolved. They will have 245 parking spaces, including the property to the south. They will do a parking agreement for that, and tie it to the remainder permit at this point. They have cut off the irrigation line to the boulevard. Fincher stated they will have to continue watering the boulevard trees. If the trees were to die, the City would charge them for the current tree size to replace them. Dedman is okay with this project. Crowley noted they will need to abandon services that are stubbed out there in the parking area. The foundation permit will be issued with the condition that no other permits will be issued without Public Works' signoff. Starbuck's — 10 N Main; new coffee shop with drive-thru. This will be a 1,900 sq. ft. building located on the corner of the Kalispell Center Mall property. Public Works has received the Traffic Study but will need time to review it. Their final plans came in yesterday. This will be on the agenda for the next meeting. Kalispell Kidds — N. Meridian; new pediatric dental office. The building is 7,823 sq. ft. We have not received any building plans yet. Hammerquist wants to get started on the site work. Crowley met with Nate from Hammerquist last week. They discussed the water main extension and where that will end. Wargo will be sending out comments soon. This will be on the agenda for our next meeting. Radiation Oncology Building — 343 Sunnyview; expansion of existing medical facility. The Rock is on one side, and the hospital is to the south. Public Works received plans this week and still need to review them. Their current on -site sidewalks and parking lot do not meet ADA requirements regarding closing a portion of Heritage Way. Crowley is working with them on this. This will be on the agenda next week. Montana Fresh Shrimp Co. - 707 West Center — proposed indoor shrimp facility. This is the old Merganthaler building presently owned by Michael Blend. The original Site Plan from 2011 had a condition of approval that was tied to the auto repair business. As they filled out the building, they could do a pro -rated portion if they didn't want to do it all upfront. That had not been followed through with on their end. The three current concerns are the parking, sidewalks, and the landscaping, which would come in with the parking. Public Works wants all the sidewalk put in now, with paving for seven parking spots. They would need to pave seven parking spots. The improvements could go in now or they bond for it for not more than one year. The bond would be released if they are not occupying it before the bond expires. Wargo asked about their plumbing plans regarding their salt water. The project was conditionally approved. Burger King — 205 — 18th Street East; new restaurant — on a parcel south of the Outlaw Inn. Sorensen requested a better architectural site plan from Pokorny. The building will be in the back, quite a ways off the street, with a drive-thru lane. There will be additional landscaping. The subdivision issue will need to be resolved when the second building comes in. Wargo noted that right now they are proposing to share a water and sewer service. As long it's one property owner, they can share a service line. If they decide to split the property and actually subdivide it, then they would have to have separate lines. The concern about creating a flag lot was discussed. LeClair requested an e-mail with a site plan that shows where the lot lines are and where the structures will be on the properties. Then he will provide them with the City's concerns regarding the second project, so they can share them with the owner upfront. Sorensen noted that the County GIS may not show the same property lines as they have, as well as the assessor number and the legal description. There is also a "box" shown on the GIS that may represent someone else having an interest in it. Pokorny will look into the GIS concerns. Sorensen noted that he has never reviewed a sign with a gas line running to it and a flame on the top, so he will need to look into their proposed sign. This project will be going to ARC on Tuesday morning. This will be on the agenda for next week. Faith Alliance Church — 348 — 2nd Avenue West; church addition — New addition near their entrance on Second Avenue West. Fire Code and Building Code proposed changes were discussed with them. This will be going to ARC on Tuesday morning. Fire and Parks are okay with this. Plans were distributed. Public Works still needs to review this. This will be on the agenda for next week. NEW BUSINESS: Highway 93 Alternate Route/Ashley Heights — soundwall — This will be one foot inside the property line. There is some berming going up to the wall base. This could impact the drainage easement. They are also showing dirt encroaching on MDT's property. Public Works will review this, and it will be on the agenda for next week. Hampton Inn — 1140 Hwy 2 W; new smoking but — 13.4' x 13.4'. This is designed to match the building, and will include radiant heaters. It will be about 13' tall. This is passed through Site Review. The Meadows — off of Four Mile Drive. They are asking for a PUD Amendment. The PUD was originally for condominium development. They began construction near the front. They put in a few 8-unit buildings and a couple 4-unit buildings, the clubhouse, and the putting green. The roadway and all their utilities have been put in as well. They put two pads in place and then stopped when the economy was poor. They now want to replace the multi -unit condominium buildings with townhouses. This will significantly change the density from 138 units to 72. Their single service lines will need to be changed. They met with Public Works Director Susie Turner yesterday. She will be 0a meeting with the Public Works' staff next week to discuss the options that were presented. Lutz stated that they would rather not tear everything out and start over with individual lines for the townhouses. They are under contract right now. Sorensen requested they submit a letter/e-mail from the present owner that they have authority to request these changes from the City. Site Review needs to determine within 15 days whether this is a major or minor change. Sorensen asked if they would be okay with extending that 15 day timeframe while they sort out the utility question, and Galt stated that would not be a problem. All the other standards and conditions would apply that were in place before. This will be on the agenda for next week. PLANNING OFFICE ITEMS: Montana Academy — 1045 — 3rd Ave E - They are looking at a CUP for a fourth group home. They already have two on the east side and one on the west side. They have a maximum of eight or less people in each home. These are transitional high school students from their campus in Marion (Lost Prairie) that come into town to the group homes. They will do some retro fits on the basement windows (egress), which will need to be done before they can use the property. Going to the Planning Board June loth Beehive Homes Assisted Living — on Stillwater Road near the intersection where the former Parkridge Road comes out. An application for a CUP will be going to the Planning Board June 1 Oth We met with them on Tuesday and went over some of the changes they are making to the site. They will create some more separation on the independent living side. They had originally shown just parking and a little sidewalk going down to the lower area, they are now connecting that with a 20' wide paved driveway, and it will be built to road standards. You now have a turnaround for emergency vehicles, as well as a pull through. We will need to have a discussion with them about water lines and looping. They are going to be putting in a 10' multi -use path along their frontage on Stillwater Road. They would like to do a waiver of SID for other improvements, because all of the rest of Stillwater right now is essentially rural ditch line, and they don't see putting in a curb line that doesn't match with anything else. LeClair stated that if and when Stillwater gets improved to City standards, we could tap them for payments that would be needed to finish up their portion. Crowley noted that Public Works is not inclined to go with delaying those costs for the future owners of the property. In the meantime, the community doesn't benefit from the improved infrastructure that should be out there. Regarding the comment about stormwater being 200' from the structures, right now they are only planning to build the first structure, the Memory Care unit, on the very front of the property. The one that is shown on the site plan is 200' from that; we'll have to write some conditions that basically state that you can't get that next unit back there until the pond gets moved further to the west. We'll get an adjusted site plan and then we can discuss it further. OTHER BUSINESS: National Flood — Sorensen received a records request for petroleum spills and HazMat information at this location. McConkey would have underground storage tank information. Dedman will check the Fire Department records. FEMA Meeting — Today at 1:30 p.m., FEMA will be at the Earl Bennett Building conference room for a meeting with staff on Flood Risks and Mitigation Needs. The meeting was adjourned at 11:20 a.m. 3