04-10-14 Site Review MinutesSITE DEVELOPMENT REVIEW COMMITTEE SUMMARY
Thursday, April 10, 2014
Lower Level Conference Room
201 First Avenue East
ATTENDING:
Mark Crowley, Construction Manager
Dave Dedman, Fire Chief
Rick Parker, Building Inspector/Plans Review
P.J. Sorensen, Chairman
Michelle Anderson, Recording Secretary
Chad Fincher, Parks & Recreation Director
Tom Jentz, Planning & Building Director
Kevin LeClair, Chairman
Keith Haskins, City Engineer
GUESTS: Mark Rohweder, KLJ Engineering, James Freyholtz, MDT
HEAR THE PUBLIC: None.
PERFORMANCE BOND REMINDERS: Crowley noted he released a warranty and
maintenance bond from the Eagle Transit project and accepted a bond for Central Kitchen at 106
Northwest Lane and signed off on their Certificate of Occupancy (C of O).
LeClair asked if there have been bonding discussions with Bright View Subdivision and Crowley
said no, not yet. Crowley added they were supposed to finish all the Public Works requirements
prior to issuance of the C of O. LeClair asked if there are any 2-year maintenance bonds that
they will have to post and Crowley said yes and they need to submit record drawings. LeClair
said we may run into some issues with the C of O and if the bonds don't come in there could be
some problems with finalizing the plat in time.
Sorensen asked if Public Works is still holding a bond for Syke's for their sidewalks and
Crowley said he would have to check. Sorensen mentioned there was a comment from a member
of the Architectural Review Committee that thought some of the sidewalks were deteriorating
around their building.
OLD BUSINESS: Faith Free Lutheran Church — Sorensen talked with Dan Brien yesterday
and told him we were still waiting on items for public works and parks. Haskins said they have
taken care of the drainage concerns. Fincher said condition 5 states they were omitting a section
when Parks would normally require trees as part of the bigger project and he asked Jentz why
that was omitted. Jentz said that was part of the negotiations and they were trying to do this a
step at a time. Fincher said they are ok with it. Parker said the Building Official is taking care of
the plan review and the last he heard they were working on the ramp. The project was approved
by the Site Review Committee.
Three Rivers Bank — Parker said new drawings have not come in. Sorensen said they had taken
out the compact parking and in the lot across the alley adjusted the handicapped parking spots.
Sorensen added there are some issues that require certain approvals for selling or transferring
property. Sorensen said the city would require that the property is under common ownership
prior to issuing the C of O. Crowley met with Casalegno and they want to get started on April
24�'.
The Rock - Sorensen noted the updated drawings haven't come in either. Everyone is probably
aware they have decided to drop the convention center so they are reworking the plans. The
demolition has begun. Crowley said the sidewalk closing has been resolved it is now open and
are putting together a pedestrian access plan.
Starbucks — Sorensen said the building went through Architectural Review and the drive-thru
still loops around the building but they are adding the raised pedestrian area. The two primary
issues for Site Review were storm drainage and the Building Department will contact them about
compaction and the Traffic Impact Study. Haskins noted Rob Smith from A2Z is completing the
study for them and he talked to public works about the bonded conditions for the intersection at
I" and Center. Sorensen said the only issue Fire had was being able to get their trucks through
the drive-thru. Sorensen provided Parks with a copy of the landscape plan which the
Architectural Review Committee was happy with.
NEW BUSINESS: None.
PLANNING OFFICE ITEMS — LeClair reviewed the drawings for the FCEDA Rail Park
preliminary plat. There has been some modification where a few lots that were in between the
rail lines and the access road that were essentially unbuildable because they were so small. KLJ
has modified the plat so there are buildable lots on either side, noting the number of lots
proposed is still 20. LeClair added that when the BN properties are actually added to the
subdivision the rail access road can be shifted to the north and these lots will have direct access
onto the rail line. Storm drainage is proposed for the northeast corner however because of
groundwater contamination on the KRY site there may be some conflicts.
Mark Rohweder from KLJ Engineering reviewed proposed rail park in relation to utilities; roads
and access; upgrades to local roads; the highway intersection and rail lines; easements v.
dedicated roads; taxes and a TIF district; and the changes that will occur when the BN Railroad
land is annexed. He answered several questions from staff. Rohweder noted he hoped the BN
easement signed before the TIGER grant is submitted and due on April 281h. The next step
would be to talk about the lot line changes. Discussion continued regarding the need for
variances if the streets that are annexed are not brought up to full city standards including curb,
gutter, sidewalks, boulevards, street trees and lights. Jentz noted the internal streets would be
private but East Oregon would require the city standards although trees would be a problem
because who would care for them. Fincher said Parks would prefer a developer's agreement and
as those properties develop they will hold the money in lieu and plat the trees as the lots develop
and then there is a property owner to maintain the trees. Further discussion was held.
A Ray of Hope Homeless Shelter - Conditional Use Permit (CUP) — 106 5tn Avenue West -
LeClair said this CUP was presented to the planning board on Tuesday and the board is
recommending approval. A condition was added to require a privacy fence between the new
homeless shelter and the private property to the south.
FCEDA Rail Park Annexation — LeClair noted the planning board also is recommending
approval of the rail park annexation and zoned I-2 Heavy Industrial.
Both of these items will be forwarded to the city council on April 21st for consideration. Then
the FCEDA preliminary plat will go before the planning board on April 22na
Sorensen mentioned another CUP might be coming through is for the Bridge Club. They are
now discussing a parcel in Village Loop and since this would be classified as a community
center it would require a CUP in a B-1 zone. They are attempting to use plans from other
buildings that have been built in the loop but that could cause problems since those buildings
were built under a previous code and a community center would require a sprinklered building.
LeClair added they have had conversations with Mike Fraser who has been working on a CUP
for an assisted living facility called BeeHive Homes to be located in the Fox Trotter site along
Stillwater Road. A subdivision is off the table and this development would buy the entire nine
acres.
OTHER REPORTS: Sorensen noted the developers of the Shrimp Farm spoke to city council
and they were hoping that council would put it on their work session to consider waiving their
fire wall requirement. Staff is putting a memo together to the city manager. Dedman said if we
waived the fire code for them we would have to do it for everyone.
The meeting was adjourned at 10:52 a.m.