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02/02/70 City Council MinutesREGULAR MEETING A regular meeting of the Kalispell City Council was held February 2, 197031 at 7:30 P.M. in the Council Chambers. Mayor Bjorneby presided. All councilmen were present. Minutes of the regular meeting held January 12, 1970, were read. Councilman Miron moved approval of the minutes as read. Seconded by Coun- cilman O'Brien and carried. Councilman Roberts moved approval of the min- utes as read for the Special Meeting held January 22, 1970. Seconded by Councilman Roche and carried. Councilman Miron moved reconsideration of the previous question, Resolution No. 2757. Seconded by Councilman Riley and carried. Councilman Miron moved Resolution No. 2757 be rescinded. Seconded by Councilman Roche. Roll call vote.All voted aye. Councilman Riley moved adoption of Resolution No. 2758 - a resolution of intention -to annex Addition No. 16, Valley View Apartments, to be zoned No. 2 Residential District. Seconded by Councilman Miron., Roll call vote. All voted aye. Addressing the Council: Fire Chief _Tillson requested permission to go on vacation for a two to three week period. Councilman Miron moved the Fire Chief be granted the accrued vacation leave. Seconded by Councilman Riley and carried. City Clerk Beardslee gave a brief report on the Computer Seminar held in Helena. Mr. Dale Collins presented a written request that the City accept the sewer and water lines in the Porta-Villa Addition, and to take over the maintenance of these lines. Councilman Roberts moved acceptance of the sewer lines and water mains in the Porta-Villa Addition, subject to a one-year guarantee, and authorized the Mayor to :write a letter of acceptance of these lines sub= ject to the guarantee. Seconded by Councilman Roche and carried. Committee Reports: Health and Sanitation - Councilman Roche requested a report from Sanitarian Goulet regarding the garbage situation. Mr. Goulet reported that many residents were not keeping their garbage cans and racks up to the required standards, and recommended that publicity be given the mat- ter, and that those who do not bring containers and racks up to the standards required, be prosecuted for violations. Parks and Recreation - Councilman Roche reported the committee has been studying for some time the possibility of a part-time recreation director for the City. A thorough investigation of the possibilities, advantages and disadvantages regarding the hiring of a part-time recre- ation director for the summer months has led this committee to the con- clusion that it would be to the advantage of the City of Kalispell to engage the services of such a qualified person. Mr. Marlyn (Huz) Jensen has been approached and is willing and qual- ified to undertake this position. He has had 8 years of experience in this type of work in the city of Butte, and is well equipped to deal with children and their sports' needs and requirements. This committee re- commends the hiring of Mr. Jensen for the summer of 1970 (May 15 through September 15) for the sum of $3,000.00. Councilman Roche moved adoption of the Parks and Recreation Committee report. Seconded by Councilman Miron and carried. Finance - Councilman Hensley informed the Council that the annual re- port of the State Examiner has been received and moved acknc�--ledgement of receipt of the report, and that the State Examiner's Report be made a part of the minutes. Seconded by Councilman Riley and carried. 1 1 ej' MITCHELL BuILDING HELENA besot 1 1 -qf,Jw: ��p� Ip�7GOFFFIICE OF �7� JOHN A. DOWDALL Si A Y L NmxmIl\L` STATE EXAMINER SUpE1ZINTENDENT OF BANHI CNIEF KS A EXAMINE NER GEOROE H. PENDERGAST CONSUMIKIt LOAN COMMISSIONEIa FIRST ASS'T. STATE EXAMINER January 29. 1970 To the Honorable Mayor and Council of the City of Kalispell Kalispell, Montana Letter of Transmittal Gentlemen: As authorized and directed by Section 82-1002, F.C.M., 19476 we have conducted an examination of the books and accounts of the City of Kalispell, Montana, for the period stated herein. The results of the examination are set forth in the statements, schedules and eolmuents of the report submitted herewith. We trust that the Mayor and Council, in keeping with their responsibilities, will review the report and make whatever adjustments are appropriate. In accordance with paragraph 8 of said Section 82-1002, R.C.H., 1947, please advise me in regard to the matters set forth In the report. Respectfully, OHN A. DOWDALL fate 8zaminer n I I ,REPORT OF EXVIIHATION CITY OF KALISPELL CITY COUNCIL Mayor Mr. Lawrence G. Bjorueby Aldermen; Ur. John D. 'Roche mr. ,Silo C. Roberts Mr. Manley K. McCormick mr. Kenneth S. O'Brien Mr. Albert A. Miron ASr. Robert W. Riley Mr, Mr, H. V. Turner Jack L. Hensley OFFICERS Clerk Mr, George Beardslee Treasurer Mrs. Neva Boberg Police Judge Mr. Palmer Christopherson Attorney; Mr, Norbert F. Donahue Lngineer` Mr. L. B. McClintick Chief of Police Mr, Ted Waggoner Assessed Value for Year 1969 Taxable Value for Year 1969 VALUATIONS TAX LEVY FOR 1969 S 34,857,850.00 $ 9,545,549.00 MiD LEVY General 22.92 Mills Street 10.88 " Park 7.00 " Police Pension 3.00 " Fire Pension 3.00 " Employees' Retirement .65 " S. I. D. RevolrinS .50 " Total 477.95w Mills I I ��Il ll-j8 -E_ o oo 00 00 Go H en .tf a0 r � G h M Go a? � f` N1 en Uaaia o 10 w 5 GV 400.In N co ••4 ro ao ~ Q a ^ M O CO) c� O a0 c� m h o cn e! 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A a 0 en C14 0 Go t+� d •-I C% [-� R] k N W A. 0 N H d C cc Oh N O !w w w Kr N O e% 9-1 %n O to r. V1 r.4 u1 C% co h w w w �D ai s y .2 4�Nayyd ^w Mw n Q7 U1NN% N N 04 rl ON u A r W W H r-1 N rr 6I 44. <If N V> N to M 11 M %O t1 Go O N N W ?� FO• •J ^ rl O ) M d d N M O N W W H d •� d d �t) c�.� yr v>• us N sir u1Q f�4 p N HQQ�v1O aiOd�D N �? CO d d O V1 CD LM 0 a% 0 11% P1 N �t N CJAdOM NpOMNQ•DNM �p M 9-4 M fn rl Go PI P O h N N A nl V1 O OD rl L1 r-I n r-1 M1 aT O v1 w P, a" N tT m Y O w • w N H u1 d f . • w w w w w .-1 d 1� r1 V f eV M M1 ;j tm N (! Q cc ok N wl aD r-1 V r-1 r,.I 4it qY A t1� LI W �r (D E1 -rl 0 41 P4 U U yO aM 0 W ri +l a :1 6 �{.' V 00 H_ tll . $d M M bo to F4 � �qa RC. ps+ O v ,a .to aa'F _u � ': F4 ro w a1 b als -d o o co al .4 Qp {u� F+ •• cl t� H as 4• RI tU Y to ,i m a o I m 0 o W o1 A� � tnx m�orw Ia FOOTNOTES TO C011®INED BALANCE SHEET Accounts Receivable (Net) water and Sewer Accounts Receivable $ 27,963.64 Ambulance Accounts Receivable 5,507.83 Total $,471.4_ Contracts Receivable Tl@ provision is that of the examiners,and is intended to represent the contractual obligations due for the installation of new water lines. Taxes Receivable - 1969 The provision is that of the examiners, and is intended to represent the amount of general 6,bli'gation taxes for the year 1969. Assessments Receivable - Current and Deferred Time provisions are those of the examiners, and are intended to represent the followingt Current - The 19i�9 assessment for oil sprinkling, water sprinkling, garbage -and special lighting. Deferred - The amounts yet to be assessed for the retirement of special assessment bonds, exclusive of interest. �.;ue from Other Governments Tne provisiomr is that of the examineral, and is intended to represent the amount due fromr-the'Boreau of Outdoor Recreation for the swimming pool project. General Fixed Assets Taken from the books of account, and will require adjustment=to be fairly presented. Estimated Revenues Provision is that of the examiners, Customer Deposits It was our understanding that under present ordinances, all user charges are considered a lien against the property. Therefore, these customer deposits are being refunded. -5- 1 1 1 I 1 1 FOOTNOTES TO COMBINED BALANCE SHEET - cant. Contracts Payable The provision is that of the examiners, and is intended to represent the following contractual obligations: Westmont Tractor Company, 1 front-end loader - due 9/30/69 $ 15,730.00 Treasure State Egpipment Company, 1 motor grader -due 9/3/69 18,132.00 General Klectric Corp. communication equipment,- due 9/29/69 14,714.63 Total $ 48,576.63 Although these contracts were due on or prior to statement date, they Were not paid until October, 1969. No attempt was made to confirm these balances with the contracting agencies, but were daterminsd from their last billing notices. Bonds Pa ay bles Special Assessment Fund Group Taken from the records maintained by the City Treasurer. The respective records of the City Clerk had not reflected the bonds sold or paid during 1968 and 1969. Contingent Liability The provision is th#t of the examiners, and is intended to represent the balance of a federal sewer planning grant which is to be repaid upon utilisation of the planning study. tlppropriations The provision is that of the examiners. Contributions From Customers Represents users contributions for the installation of water and sewer lines and the purchases of meters. Contributions from Municipality The provision is that of the examiners, and is intended to represent the amount contributed to the water and dower system through special improvement districts. 6- STATEMM OF OPERATIONS GENERAL CASH ACCOUNT Balance in all Funds, June 1, 1968 $ 625,826.75 Receipts, above date through October 31, 1969 2,70.9,928.09 $ 3035,754.84 Disbursements, same period 2,6852183.27 Balance to be Accounted For, October 31, 1969 $ 650,571.57 Reconciliation With Balance as of 5eptamber.30,. 1969 Dalaxice, as above $ 650,571.57 Loss Twceipts, from October 1, 1969 127.553.56 $ 523,018.01 Add Disbursements, from October 1, 1969 120 546.60 Balance Par Statemeut, September 30, 1969 $ 643,,564.61 STATE WT OF CASH RECONCILEMUT October 31, 1969 Caali on Hand $ 19.50 Depository Banks: Courad National Bank, Kalispell !.I72,04.1.09 yirct National Bank, Kalispell 104,561.11 Valley Bank of Kalispell, Kalispell $ 79,738.01 Less Outstanding Check No. 1716 28,064.25 510673.76 Investments Held in Lieu of Cash 322,276.11 Balance Accounted For, October 31, 1969 $ 6501571.57 SCHEDULE OF INVESTMENTS H$LD IN LIEU OF CASH tme Certificates of Deposits Bank Conrad National 11 11 11 11 ►1 ►1 1► 11 11 it ,1 rr ,1 It 41 ,► First National 11 „ ►1 11 rl fl 11 11 �► 41 11 11 17 I1 Valley Bank of Kaliepell 11 11 11 11 11 1 1 ,1 I to N 11 H ►� 11 ►I 11 11 11. ►I 1► 11 41 1, 11 fi 4t No. Dated maturity Interest Fund 1250 4/16/64 6 Months 4% Water 2479 7/ 8/65 6 4% Water 3956 7/18/67 12 4x Water 5626 6/ 5/69 12 " 32 Water 3850 / 3/67 6 To 4% Water 5048 12/ 5/68 6 " 4% Special Light 5047 12/ 5/68 6 " 4X Special Light 5049 12/ 5/68 6 42 Spacial Light 3953 7/18/67 12 41 Sever 2200 5/26/65 6 if 4% Sewer 1817 8/30/67 6 " 4% Water 2950 6/ 5/69 6 " 5% Water 1517 1/ 8/67 6 " 4% Water 1696 5/ 3/67 6 '1 4% Water 1816 8/30/67 6 " 4% Sewer 1518 1/ 8/67 6 4X Hewer 1720 5/26/67 6 " 4% Sewer 2116 4/11/68 12 " 4% Police Retireme 1674 6/11/68 6 4% 1676 6/11/68 6 4% 1815 6/30/68 6 4% 1675 4,/11/68 6 " 4% 2636 6/ 5/69 90 Days 52 1209 5/ 3/67 6 Months 4% 1680 6/11/68 6 11 4% 1210 5/ 3/67 6 4% 1679 6/11/68 6 4% 1818 3/13A 8 6 " 4% 1677 6/11/68 6 47 1817 3/11/68 6 To 4% 1678 6/11/68 6 " 42 1616 5/27/68 . 6 " 42 2978 9/17/69 3 " 5% City of Kalispell 16-Special Sidewalk and Curb Fund Warrants No. 1 through 169 dated May 1, 1969 Total 1 -8- 6% Amount 19,311.78 25,224.28 497.90 45,OUO.00 5,412.16 10,200.00 10,200.00 10,200.00 146.57 7,424.76 114.63 35 ,000.00 4, 804.61 43,297.29 455.75 12 ,011.55, 11,137.14 at 5,200.06 S. I. D. No. 294 122.95 Sidewalk & Curb 102.�3 Sidewalk & Curb 1,65b.12 S. I. D. ao. 297 255.84 Water 20,250.00 Water 5,202.00 Water 209.15 Ambulance 4,161.60 Ambulance 170.60 Police Retirement 8,489.66 Police Ratirement 10093.01 Police Retirement 9,020.27 S. I. D. Revolving 293.60 S. I. D. Revolving 3,968.88 S. I. D. devolving 3,641.62 Police Retirement 18,000.00 $ 322.276.11 4. SCHEDULE OF CASH FiJND BALMICES ANll ,rSS September 30, 1969 Cash Fund Warrants Contracts* and FU;�05 Balances Payable Bonds Payable city Fund Group C12neral $ 1,296.63 $ 30,041.08 $ 33,862.00 11.1rking Lot Lease 205..91 205.91 Street and Alley 1,368.25 23,286.32 14,71.4.63 Park 6,138.35 3,210.54 Library 2,179.37 14.86 Payroll 56,385.82 569385.82 Airport 13,877.39 Retirement 662.13 664.18 Intro - Agency 8,426..09 30832.64 Revolving 8,579.97 *RFavolving 7,904.10 Total $ , 109,024.06 $_ 117,641.35 Enterprise Fund Group Water $ 114,852.37 $ 12,346.91 $ Sower 39,237.28 5,612.96 Sewer Redemption - 1968 7,513.98 122,000.00 Ambulance 8,339.43 10959.16" *Water 203,945.14 *Sewer 31,175.77 *Ambulance 4,332.26 Total $ 469,396.23 $ 19,919.03 $ 122,000.00 Trust and Agency Fund Grove Police Pension $ 4,910.17 $ 1,990.83 $ Firemen's Pension 2,680.72 *Police Pension 41.802.94 Driver Education 486.80 Total $ 49,393.83 $ 2,477.63 $ Spacial Assessment Fund Group Oil Sprinkling $ 1,237.17 $ ' 46,339.91 $ Water Sprinkling 2,188.45 1,188.12 Garbage 5,359.88 6,092.83 Sidewalk and Curb 1,898.18 589700.00 Special Lighting 20,681.65 39056.79 Special Improvement Districtst Numbers: 294 247.70 297 33.33 300 341.08 3,160.00 301 161.73 2,750.00 302 2,518.61 48,884.03 305 939.55 5.500100 306 429.77 13,000.00 307 524.15 51,000.00 308 896.37 270500.00 309 3,204.00 11,500.30 311 1,307.86 100000.00 312 84.00 *Sidewalk and Curb 1,758.45 *Special Lighting 30,600.00 *S. I. D. Number 294 122.95 *S. I. D. Number 297 255.84 Total $ 74,706.72 $ 105,645.68 $ 183.110.00 Ca ital Projects Fund Group ool Renovation $ 1.043.77 $ 16,455.16 $ Grand Total $ 643,564.61 $ 262,138._85 $__ 333,686.63 *Footnote: Invoa :,ants hold in lieu of cash. U 1 CITY ENGINEER ,. Mr. B. McClintick - Engineer Schedule of Various Permits June 1, 1968 to October 31, 1969 Type of Permit Number Beginning Number Ending Amount Gary 3533 4963 $ 983.25 Electrical 3044 3060 94.70 Plumbing and fleating 3191 3325 537.75 Sidewalk and Curb 2431 2481 15.00 Building 4579 4803 3,980.00 Total per City Treasurer's Receipts $ 5,610.76 CITY TREASURER Mrs. Neva Boberg Schedule of Dog Tag Collections June 1, 1968 to October 31, 1969 F 1968 Dog 'rags Issued, Numbers 251 through 341 86 Q $ 3.00 $ 258.00 5 @ $10.00 30.00 1968 Lost Dog Tags Replaced, Numbers 487 through 498 and 500 13 0 $ .50 1969 Dog Tags Issued, Numbers 1 through 300, No. 243 voided 289 @ $ 3.00 $ 867.00 10 Q $10.00 100,00 1969 Lost Dog Tags Replaced, Numbers 513 and 594 through 600 8 @ $ .50 Total liar City Treasurers Receipts w1©r $ 308.00 6.50 967.00 4.00 $ 1,285.50 J POLICE DEPARTHINT COLLECTIONS Mr. Ted Waggener - Chief of Police July 10, 1968 to September 30, 1969 Overtime Parking $ 18,948.89 Car Storage 103.00 Doi; Impoundments and Fines 19231.50 Sale of Motor Hoods 150.00 Due from Last Examination 26.25 Overage (Deposited August 14, 1968) 5.89 Sale of Bicycle Licensesi 1968 - Non. 309 - 4890 inclusive, 1 voided 180 @ $.50 $ 90.00 1969 - Nos. 1 - 196, Inclusive, 1 voided 395 @ $.50 . 197.50 287.50 Sale of Accident Reports Deposited to Police pension 193.00 Total per City Treasurer's Receipts $ 202926.03 A $4.00 deposit was roach to the pension fund instead of the general fund. POLICE COiiBT Mr. Palmer Christopherson - Judte Schedule of Fines and Assessments June 1. 1966 to September A. 1969 Pines Driver Education Assessments Total Total p4r City Treasurer's Receipts Difference Due City DETAIL OF DIFFERENCE Due from Receipts: No. 5136 5137 5138 6271 Total Due City $28.00 16.00 16.00 7.00 -11- $ 519342.45 4.104.30 $ 55,446.75 55,379.75 $ 67.00 $ 61.00 • COIRARATIVE STATEMENT OF RECEIPTS - ALL FUNDS FISCAL YEAR BASIS July 1, 1967 July 1, 1968 Increase to to Or SOURCE June 30, 1968 June 30, 1969 Decrease* Taxes and Special Assessments $ 6940396.44 $ 719,396.55 $ 25,000.11 Liqupr Tax Apportionments 21,508.81 22,430.23 921.42 Motor Vehicle Use Taxes end Registrations M 8,629.95 9,601.27 971.32 Fines and Forfeitures 46,262.78 � 53,487.21 7,224.43 Driver Education Assessments 3,466.00 1,653.65 19812.35* Licenses 12,761.00 12,102.00 659.00* Permits 9,046.85 3,997.85 5,049.00* Parking Meters 36,264.50 40,679.11 4,414.61 Miscellaneous Refunds and Sales 1,624.08 4,330 23-i 2,706.15 1-Intragovernmental Transfers 43,715.00 470120:00 3,605.00 Ambulance 10,961.11 10,985.07 23.96 Aviation 1,432.88 23,915.02 22,482.14 Rentals - Park 3,022.89 2,317.42 705.47* Swimming Pool 4,479.02 3,261.29 1,217.73* Library Fines and Fees 62.25 62.25* Police Pension - Salary Withholdings 9,659.45 3,265.61 6,393.844 Interest on Investments 8,903.69 70862.28 1,041.41* Sale of Bonds 15,000.00 18,000.00 3,000.00 Water Department 215,194.23 220,484.10. 5,289.87 Sewer Department 81,130.75 82,447.67 1,316.92 2-Sewer Revenue Transfers 119971.16 11,971.16* Northwest Sewer Project 42,000.00 3,932.00 38,068.00* Northwest Sewer Project - Sale of Bonds 128,860.65 128,860.65 Total $ 1,281,492.84 $ 1®m329�.21 $ 13$,836.37" Footnotes: 1 - Transfers resulting from charges to various departments assessed by the Engineer and Warehouse department. 2 - Transfers of sewer revenue to tits revenue bond account. The foregoing statement was developed from the City Clerk's annual reports and analysis of receipts, and presented herein as supplemental information. i � 6 J. 8 COMPAR=Vg STATBMENT OF DISBURSE - ALL FUNDS FISCAL YEAR BASIS July 1, 1967 anly 1, 1968 to to FUNCTION June 30, 1968 June 30, 1969 Mayor and Council Clerk Treasurer Engip; eer Attorney Police Court Police Department Fire Department Inspector Elections State Examiner Street Lighting Street Department Warehousa Parks; Water Department Library Ambulance Police Pension Firemen's Pension Sewer Department Public Employees' Ratirewnt Jurpgrt City Hall - Building Interest on Bonds Interest on Warrants Miscellaneous Special Assessmentat Oil Sprinkling Water Sprinkling Garb *ge Special Lighting S. I. D. Bonds S. I. D. Idorthwest Seaver Project Revenue Bonds Parking Meters Driver Education Assessments Pool Y(enovation Parking Lot Lease Total $ 14,136.34 $ 14,340.00 2,981.52 3,917.82 8,592.18 9,042.78 14,921.70 16,018.78 4,087.50 3,066.07 4,277.70 4,735.00. 120,411.99 139,932.86 . 98,350.65 103,576.73 3,582.73 260.50 288.06 19499.16 840.00 890.00 8,900.00 9,000.00 75,471.78 122,123.53 27,400.52 27*825.13 52,158927 61,555.59 131,658.31 ' 149,624.95 1,297.54 28,248.00 8, 34►304 10,199.29 239889.96 23,889.96 36,837.81 38,036.00 70,756.78 63,312.56 5,898.11 6,416.76 2,00G.00 119500.00 6,420.46 69796.00 5,238.50 8,698.18' 2,352.90 5,369.78 19640.13 2,235.76 Increase or Decrease * 203.66 936.30 450.60 1,097.08 1,021.43* 457.30 19,520.87 5,226.08 3,322.23* 1,211.10 50.00 100.00 46 ,651. 75 424.61 9,397.32 17*966.64 26,950.46 19851.25 -0- 1.198.19 7;444.22* 518.65 9,500.00 375.54 3,459.68 3,016.88 595.63 74,726.98 75,069.22 342.24 13,590.43 9,917.29 3,673.14* 77,046.26 74,140.41 2,905.85* 279303.07 27,673.29 370.22 19,925.00 34,415.00 14,490.00 87,110.84 78,801.46 8,309.38* 166,048.02 8,8b4.60 157,243.42* 29 9000.00 15,,000.00 14,000.00* 27,454.48 25,625.56 1,828.92* 3,306.00 2,389.65 916.35* 17,833.63 17,833.63 2,833.60 2,633.60 8 1,258,250.56 $ 1,244,614.90 $ 13.635.66* Footnote The foregoing statement *as developed from the City Clerks annual reports and saalysis of disbursements. and presented herein as supplemental intonation. -13- 1 EUAMINSRS' GENERAL COMMENTS SCOPE The examination was conducted in accordance with the standards and procedures Required by the State Examiner, which included an inquiry into the financial condition, methods and procedures employed, the accuracy of accounts and reports, and compliance with the 'laws of the State. This does not contemplate that a detailed inspection of each accounting entry or document was made, but rather such testing as was considered necessary in light of the accounting procedures maintained. CITY TREASURER 4sh on hand and investments were verified by personal inspection. Bank balances ypre verified by correspondence with the depository banks. Funds on deposit were amply protected by pledged securities, supported by custodian receipts and by the guarantee of the Federal`Deposit Insurance Corporation. CITY CLEKK It�'is again requested that the books and accounts and the financial reporting be Ipevised or modified as recommended in this department's last report of examination. Minutes of the C;ouncil'# meetings were written up to date, signed and attested. OFFICIAL BONDS A current official bond was not on file for the Police Judge. It is again recommended that consideration be given to securing,a blanket position bond as provided under Section 6-602. R.C.M., 1947. GENERAL FIXED ASSETS It is again requested that all fixed assets bo recorded in detail and maintained in current condition. Establishment of these records should be on the basis of o;iginal cost, or a realistic estimated value should be assigned when the original cost is not available. Subsequent acquisitions and dispositions should be clearly indicated on the records. These records should be coordinated with the respective general lodger asset accounts. CLAIMS Cla ms on file were examined and found to be generally in compliance with the Montana statutes, approved and signed by the claimants. BUDGETS On June 6, 19690 a minute entry indicated that a budget deficiency under salaries existed in the general fund in the amount of $775.00. In place of creating an emergency budget, as required under the provisions of Section 11-14099 R.C.H., 1947, subsequent salary expenses were charged to the following funds as administrative expenses, aviation, oil sprinkling, garbage, lighting and water sprinkling. -14- EXAMINERS' GENERAL. COMMENTS - cont. iNTEIVAL CONTROL A lack of internal control in the water, sewer and ambulance operations was noted. inasmuch as billing, collecting and accounting were performed by the same personnel. In addition, the collections made by the Police Department and City Engineer could more appropriately be made directly by the City Treasurer. .A chane in the collection of these monies would provide the desired internal control, eliminate mu�tiple handling of monies, and eliminate additional receipting and recording of collections. ENTERPRISE FUND GROUP, y- CAPITAL IMPROVEMNT FUND In March, 1966, the Public Service Commission ordered "that the'city institute a cash fund account to be known as the *Capital Improvement Fund"'. It was further ordered "that sums aggregating $40,000.00 be placed into this account for each WeLve month period following the effective date of the rates set forth in this order". The cash fund account had not been established at the time of this examination, however, assurance was given that its establishmant would be forthcoming. SWIG 1,1XG POOL COLLECTIONS The establishment of adequate control of these collections should be provided through the use of prenumbered tickets. The sale of tickets and related numbers would be indicated on a suggested reporting form which was given the City Clerk at the time of the last examination. During the past swimming season, the pool Was being renovated and no collections were received. This aosmsnt.is intended for future direction in this regard. The findings and contents of this report were discussed with the various personnel 4md officers involved: Fred J. Mesenko Senior Deputy State Izaminer Larry M. Reggen Waldo A. Bkegren Kenneth S. Barsnmas Deputy State Bsaminers -33- 1 J 1 The committee has anti*arde0 tao redeceratIng of City Hall to Jerrow Brothers. Safety - Councilman, O'Brien reported the traffic signal at 3rd Ave>>ue E. N. and Idaho was to have been restored to automatic cycling, but this has not been done. There also h7ive teen so-ie complaints regarding the amount of restricted parking (90 feet) required for the proper activation of the automatic signal cycling. The committee will check further with the State Highway Departmert. Councilman O'Brien also reported some of the problems being exper- ienced with the traffic signal at the intersection of Main and Center Streets and su;gested some possibilities for alleviating some of these problems. Following a discussion with Council members, Councilman O'Brien moved the parking meters on the south side of Center Street between Main Street and lst Avenue East be removed, and that no parking be allowed on the south side of Center Street between Main Street and 1st Avenue East. Seconded by Councilman Riley and carried. Misc. Business: Correspondence - A letter of req,:cst was received to annex the Pacific Power & Light Company Service Center. In a letter from the City Treasurer, it was requested the following funds be transferred: $ 33.33 from S.I.D. 297 to S.I.D. Y0 225.27 " " 294 to to 300 $ 88.24 to to 311 137.03 Also requested was the transfer of $1,422,00 from Park Fund Capital Improvements to the Pool Renovation Fund. Councilman Roche moved the adoption of Resolution No. 2759 - a resolu- tion authorizing the above requested transfer of funds. Roll call vote. All voted aye. A letter was received from Hartford Insurance Company regarding re- quirement for boiler in the Art Center Building (Carnegie Library Build- ing). This was referred to Councilman Roberts. License and Permit Bonds: Ace Plumbing & Heating (N. Charbonneau) Gas Installation Miller Ford Electric Electrician Wallace V. Olsen }louse Mover Richards Sheet Metal Oil Burner William Walbon Plumber Councilman Turner moved acceptance of the License and Permit Bonds. Seconded by Councilman Miron and carried. The meeting was adjourned by Mayor Bjorneby.