09-12-13 Site Review MinutesSITE DEVELOPMENT REVIEW COMMITTEE SUMMARY
Thursday, September 12, 2013
Lower Level Conference Room
201 First Avenue East
ATTENDING:
Jeff Clawson, Building Official
Dave Dedman, Fire Chief
Keith Haskins, Senior Civil Engineer
Kevin LeClair, Senior Planner
Rebekah Wargo, Asst. Civil Engineer
Kathy Kuhlin, Recording Secretary
Mark Crowley, Construction Manager
Chad Fincher, Parks Superintendent
Tom Jentz, Planning & Building Director
Wade Rademacher, Police Captain
P.J. Sorensen, Chairman
GUESTS: Tom Heinecke with Morrison-Maierle; Darlene Schottle, Gwyn Andersen, and Jason
Betterley with School District 45.
HEAR THE PUBLIC: None.
PERFORMANCE BOND REMINDERS: None.
OLD BUSINESS: School District 5 Central Kitchen — 205 Northwest Lane. This is a 5,400 sq.
ft. single -story, kitchen -only building. Sidewalk and landscaping issues need to be resolved.
Heinecke had submitted a footprint last week that was 10' off of the asphalt and building, going
around for green space. Fincher stated that the best thing to do since it is a school was to reduce the
footprint for them and just ask for it to be irrigated, since there is already lawn in most of it and there
would only be a little bit of reclamation work in the disturbed area, probably around the building.
Natural grass would go from the building out to Northwest Lane and then out 10' to the south and
squaring up the backside, then 10' past the turnaround apron, making it a square within that larger
lot. Discussion was held regarding the landscaping. Betterley stated they will irrigate all the way to
the south end of the field. They may put in a mow strip instead of shrubs.
The sidewalk issues were discussed. The Safe Route for Schools Grant has been submitted and the
City is waiting to hear on that as far as some funding for a portion of the sidewalk along Three Mile
Drive and resurfacing the present sidewalk with some improvements on the east side of Northwest
Lane. Because the sidewalk on the west side would not be functional, the City is willing to waive that
in exchange for cash in lieu, to be used along Three Mile to extend the sidewalk path further than the
grant money path. The School District would be willing to make a contribution to the Safe Routes to
School Project, rather than a cash in lieu payment. The issue of Three Mile Drive being a State road
and future improvements of that road were discussed. LeClair suggested they do a pedestrian
easement internal to the property along Three Mile Drive, and an asphalt path would be further up
into the property, avoiding the ditch, and connecting to the east side of Northwest Lane. The
$10,500 contribution would be akin to the frontage along Northwest Lane, and the first priority
would be to partner that up with the grant. If the grant does not come through, than the City would
use that for improvements in that immediate vicinity to accomplish the same purpose. The $10,500
would include the cost of paving, grading and utility work. Jentz mentioned that the school would be
able to sell their 10' right-of-way if Three Mile ends up being widened. Any acquisition or sale of
land would have to go through the School Board, with a possible trade option that would replace the
cost of the Three Mile sidewalk frontage. A boundary line adjustment was also mentioned as a
possible option for the School District. The City will work on an agreement that will be acceptable to
both the City and the School District. This is approved through Site Review subject to the
agreement.
Fred's Appliance — 3075 Hwy 93 S; new retail store. Fincher has a new PDF of their proposed
landscaping plan with added trees on the north side. Public Works has sent them their comments on
water main locations, etc. and have asked them to resubmit their plans. Architectural Review has
approved their plans.
NEW BUSINESS: Flathead Liquor/Ace's Casino —1121 Hwy 2 West, presently Roscoe's Dollar
Store; convert existing retail to retail/casino. Change of use. They are considering extending out the
parking a little bit into one of the grass areas to add a couple of spots. They will be making up one
parking space with a possible bike rack. They have been talking with Public Works about their
sidewalk. When the CUP was completed, there was a requirement for sidewalk to be put in by July
31, 2014. They may put that in now. This will be on the agenda for next week.
PLANNING OFFICE ITEMS — An Application from Owl Corporation regarding Westview
Estates for a request for waiver of preliminary plat to create the lot that was a part of the remainder
of the original subdivision; it's a minor subdivision to create a lot that was part of a tract, therefore,
will be treated and reviewed as a waiver of preliminary plat.
Owl View - In the same location as the preliminary plat at the southern area of the Westview Estates
Subdivision, we have received a request to change the existing RA-1 zoning to RA-2 and extend the
proposed zoning to the east and bring it all the way across to cover the existing single-family lots that
are not selling. There is interest in bringing in a possible assisted living facility or possibly medical
offices to this area.
The zone change will be on the Planning Board's October agenda for consideration.
OTHER REPORTS: None.
The meeting was adjourned at 11:20 a.m.
2