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05/01/78 City Council Minutes310 THE REGULAR MEETING OF THE KALISPELL CITY COUNCIL MET AT 7:30 P. M., MONDAY, MAY 1, 1978 IN THE e9UNCIL CHAMBERS AT CITY HALL. MAYOR HAPP PRESIDED. COUNCILMEN GRANMO AND WILLIAMS WERE ABSENT. ALL OTHER. COUNCILMEN WERE PRESENT. ..X n Councilman Daley moved that the minutes of the regular meeting of April 17, 1978 be approved as presented. Seconded by Councilman Allen. Motion carried. PUBLIC HEARING - South Meadows Addition #89 RESOLUTION #3169 Hearing no objections, Councilman Griffin moved to adopt Resolution #3169 a resolution to approve, as a subdivision of the City of Kalispell, South Meadows Addition #89, subject to the following conditions: 1) all water and sewer systems be approved by the State Department of Health, County Sanitarian and City Public Works Director; 2) lots 7-27-39 and 87 be set aside for future dedications as access streets to the adjacent lands when required; 3) all roads be constructed to city standards; 4) park dedication be in accordance with the city parks ruling; 5) .zoning to be R5 with a "Mobile Home" special district designation. Seconded by Councilman Grainger. Roll call vote. All voted aye. ORDINANCE #891 Councilman Griffin moved to enact Ordinance #891 an ordinance to extend the city limits to include South Meadows Addition #89. Seconded by Councilman. Daley. Roll call vote. All voted aye. PUBLIC HEARING - Greendale Subdivision, Addition #87 RESOLUTION #3170 Hearing no objections, Councilman Griffin moved to adopt.Resolution #3170 a resolution to approve, as a subdivision of the City of Kalispell, Greendale Addition #87, subject to the following conditions: 1) cash in lieu of park land; 2) all water ' and sewer systems be approved by the State Department of Health, County Sanitarian and City Public Works Director; 3) proposed streets be constructed to city standards; 4) zoning to be R5; 5) waiver of SID for sewer and storm drain be signed. Seconded by Councilman Grainger. Roll call vote. All voted aye. ORDINANCE #892 Councilman Griffin moved to enact Ordinance #892 an ordinance to extend the city limits to include Greendale Subdivision, Addition #87. Seconded by Councilman Allen. Roll call vote. All voted aye. OPEN BIDS - Road Oil INSTRUCTION TO BIDDERS FOR ROAD OIL Bituminous materials sball conform to Montana Department of Highways Standard Specifications for Road $ Bridge Construction Section M-120. Medium curing liquid asphalt (MC) shall conform to table MHD-62-2. Copies of these specifications will be furnished upon request. Quantities are estimated. Contract will continue May 1, 1978 to Apx 30 1979 unless cancelled by mutual consent in writing, signed by both parties. Said cancellation of the contract shall be approved by resolution of the City Council. ESTIMATED QUANTITIES UNIT PRICE TOTAL, Item No. 1 MC-3000 with 220 Tons $91.so /Ton $20,130.00 anti -stripping • agent. 111/1/2% ACRA 500 _ - 81 t Item No. 2 RC-3000 w/o 104 Ions $82.50 /Ton $ 8,580.00 anti -stripping .agent Item No.- 3 MC-250 w/o 60--Tons :$82.50 /Ton $ 4,950.00 anti -stripping agent. ' Item No. It MC-30/70 w/o 40_Tons _ $82.50 /Ton -$ 3,300_00 anti -stripping agent. Total Bid $ 36,960.00 All Road Oils will be delivered in truck load quantities as ordered—Ub own storage tanks located at the City Shops on First Avenue Ulest, Kalispell, Montana, at proper temperature for immediate use. Bid price may be the delivered price, F.O.B. Kalispell. If not the freight charges as of date of bid shall be stated with the proposal. The successful bidder will be required to furnish a performance bond in the amount of $1,500.00 for a period of one year. Bids shall include Item Nos. 1,2,3 and 4 and shall state the price per ton. Each bidder shall comply with all Federal, Stat and Local laws. l Montana Contractor's License No. Firm ", Date By NOTE: CENEX WILL SHIP ALL MATERIALS FREIGHT COLLECT. THE TRANSPORTER WILL BILL THE CITY OF KALISPELL FOR THE FREIGHT AND CENEX WILL BILL FOR PRODUCT ONLY. THE APPROX- IMATE FREIGHT RATE TO KALISPELL IS $23.70/TON. - - Councilman Allen moved the bid be referred to the Street & Alley Committee with power to act. Seconded.by Councilmen O'Boyle. Motion carried. OPEN BIDS - Gravel WELROY & WILKEN, INC' Reedy Mix Concrete P O. Box 35 KAUSPEL, MONTANA Phone 756-5775 PROPOSAL SUBMITTED TO - PHONE DATE City of 4alispell 1 4-21-78 STREET JOB NAME PO Box 1035 City Gravel Bid 5-1-78 thru 4-3Q-79 CITY, STATE AND ZIP CODE JOB LOCATION Kalispell kont 59901 H IT ECT _ DATE OF PLANS _ JOB PHONE - e hereby submit specifications and estimates for: - The following materials priced below includes weighing and loading - the City trucks: item #1 - 1" crushed gravel- - 7,000 tons (appr•.)- - 2.00 per ton. item #2 - z" "_ " - - 5,600 it it —_ — 2.25 "_ 11 i11 item #3 - 3/8 stone Ir II chips - - 1,000 - - 5.80 J item tit Run Gravel 14,400 cubic yards- - .50 " yard. Total Bid Price 439,600. >ontana Contractors` License #3529, Class "A° . li rynlenr to oe mane as follows: et payments will be due ervice, for material picked up the previous III . b material is guaranteed to be as specified. All work to be completed in a workmanlike 'i ner according to standard practices. Any alteration or deviation from above specific. Authorized - _1s involvirtg extra costs will be executed only upon written orders, and will become an Signature �l :? charge over and above the estimate. All agreements contingent upon strikes, accidents %I Oars beyond our control. Owner to carry fire, tornado and other necessary inswance. .tote: This proposal may be 30 .•,hers are fully covered by Workmen's Compensation Insurance. withdrawn by us if not accepted within days. tFtt�lYlP !fiD}tOM[ —The above prices, specifications - + conditions are satisfactory and are hereby accepted. You are authorized Signature _ si -:o the work as specified. Payment will be made as outlined above. i of Acceptance: Signature _ FORM If&a COPYRIGHT 1960-Aae4abls from / b3. lnc., rvm snd. Mesa. 014es Councilman O'Boyle moved the bid be referred to the Street & Alley Committee with power to act. Seconded by Councilman Saverud. Motion carried. ADDRESSING THE COUNCIL Bobbie Cotton addressed the council concerning practice and play fields for Little Girls ' Softball teams. Mrs. Cotton stated that this is their 4th year for organized softball and that they were told by Ken Siderius, Athletic Director for Flathead High School, that they could no longer have the field they have been using. Councilman Daley asked that the problem be referred to the Parks Committee. He stated he would talk to Mr. Siderius and that there would be a solution. Be asked Mrs. Cotton to submit a schedule of practice and play so they would know the requirement for fields. RESIGNATION - GEORGE BEARDSLEE, CITY CLERK George Beardslee, City Clerk and Water Cashier, stated that for the convenience of the city council and his own well-being, he will resign his positions effective June 30, 1978. He thanked the council, Marge Giermann, his deputy, and his family for their help and assistance through the past years. He stated he had no definite plans for the future and no further statement for the press. He thanked the media for their cooperation with him during his years as city clerk. He asked the council to excuse him for the remainder of the council meetings until his resignation is effective. Mr. Beardslee began his employment January 29, 1962 and has been city clerk since 1964. Councilman Grainger moved that the council accept the resignation, with regret, and that George be excused from further council meetings. Seconded by Councilman O'Boyle. Motion carried. Mayor Happ thanked him for the years of service he gave to the City of Kalispell. ' Councilman Griffin thanked George for the help he has given him since he became a councilman. City Attorney Donahue stated that he had worked with George for 10 years and would miss him very much. Councilman O'Boyle thanked George for the help and cooperation he has given to him and the City Council. PETITION - SID Darwin Hamilton, Developer of South Meadows Addition, petitioned the council to pass a PO 13 resolution providing for the establishment of an SID for the purpose of construction of streets, curbs, gutters, two arch culverts, a storm drain and sanitary sewer system. Amount of the SID will be $1,100,000.00. RESOLUTION #3171 Councilman Griffin moved adoption of Resolution #3171 a resolution of intent to create an SID in the amount of $1,100,000.00 for the South Meadows Addition #89 for the purpose of construction of streets, curbs, gutters, two arch culverts, a storm drain and sanitary sewer system. Seconded by Councilman Allen. Roll call vote. All voted aye. Stan Pine, developer of a new area in Park View Terrace, asked the council to raise the amount of the SID for this area from $50,000.00 to $75,000.00. The resolution to create this SID was passed at the April 17th meeting. Councilman Griffin moved to rescind Resolution #3168 which established the SID for Park View Terrace Addition #1, Addition #85. Seconded by Councilman Allen. Roll call vote. All voted aye. RESOLUTION #3168 Councilman Griffin moved to adopt Resolution #3168 a resolution to establish an SID for Park View Terrace Addition #1, Addition #85, to construct all necessary water lines, storm sewer lines, sanitary sewer system, roads, curbs and gutters on said property in accordance with city specifications, in the amount of $75,000.00. Seconded by Council- man Allen. Roll call vote. All voted aye. COMMITTEE REPORTS our • a131 Councilman Grainger moved that his committee report be referred back tonight to an executive meeting. Seconded by Councilman O'Boyle. Motion carried. FINANCE Councilman Saverud reported that the Finance Committee met today, reviewed the claims for April and moved that all claims reviewed be paid. Seconded by Councilman Grainger. Motion carried. SAFETY Councilman O'Boyle reported that the Safety Committee awarded the bid for 2 new police cars to Bob Meier Oldsmobile for (2) 1978 Oldsmobile -Omega 4-door police cars. The committee allowed $150.00 above the bid for rear window defoggers and 1 key combination for both cars. These items were not listed in the specifications. The committee reserved the option to decide on trad-in when the cars arrive. Councilman O'Boyle explained that the reason for buying 4 police cars within one budget year is because of the long delay in delivery. The 2 cars ordered in July 1977 were delivered in April 1978. Councilman Daley reported that there is some trouble regarding assignment of groups to park and recreation facilities. He will discuss publicity at his next committee meeting. STREET & ALLEY Councilman Allen reported that the Street & Alley Committee awarded the bid for 1978 S & C construction to Finchers Gothic Arch Building. Councilman Allen stated that his committee is studying an engineering contract with Thomas, Dean & Hoskins, and will decide on it at the next meeting. RESOLUTION #3172 Councilman Allen moved to adopt Resolution #3172 a resolution authorizing Mayor Rapp to sign Change Order #1 on the city shop building to include the purchase of a hoist for the amount of $3,200.00. Payment will come from the sale of the old city shop building. Seconded by Councilman Daley. Roll call vote. Councilman Griffin voted no. Motion carried. 31__ 4 On request of Water Supt. Longpre, Councilman Griffin moved that Louie Jenkins and Dean Oldfield from the water department be permitted to attend a Water Well Supply Training workshop to be held May 22nd to the 26th at the Biological Station at Yellow Bay. Seconded by Councilman Grainger. Motion -carried. Councilman Griffin announced a meeting of the Annexation Committee in the council chambers at 7:30 P. M, on May loth. Councilman Griffin displayed a colored map of Kalispell showing about 16 different zones in the new zoning for the City. He stated that he is working with the APO staff that they are working every other evening - they have spent many hours, have only scratched the surface and do not expect to have it ready for public hearing before January 1979• However, he does feel they are making satisfactory progress. MISCELLANEOUS On request of Chief McDowell, Councilman Grainger moved that Sgt. Steven Klingler and Officer Donald Hossack be permitted to attend Intermediate School at the Montana Law Enforcement Academy, May 7th through May 19th inclusive with mileage and per diem allow- ed. Seconded by Councilman Griffin. Motion carried. • On request of Chief McDowell, Councilman Grainger moved that dispatchers Patsy Wagner and Carol Warnes be permitted to attend teleype school in Great Falls, May 3rd and 4th with mileage and per diem allowed. Seconded by Councilman O'Boyle. Motion carried. Mayor Happ read the following letter from the Montana Fish and Game: 8 Region One 490 N. Meridian Kalispell, MT 59901 ' April 20, 1978 iayor Norma Happ . city Hall Kalispell, MT 59901 Dear Mayor Happ: The Department of Fish and Game would like to thank you for your generous cooperation and participation in the Winter Sports Program. A special thanks and appreciation should be extended to members of your city Water and Sewer Department and the Fire Department. Without their cooperation the program would not have been possible. With your cooperation we will be looking forward to repeating this efforfagain as part of the ongoing recreation program for Flathead County. Thank you. Sincerely, 6?u4ei To $laechel Recreation and Parks Manager TB:dh III r91 5 A letter to Mayor Rapp and Councilmen from Bill Wheeler, 15 3rd. Ave. East, complained about the condition of Center Street where Montana Power Company lowered their gas lines. It also listed some recommendations regarding 2—way traffic and parking on 3rd and 4th Avenues East. The letter was referred to the Street & Alley Committee. Chief McDowell announced a meeting which will be concerned about barricades for the many street projects in the City. Mayor Happ announced a gambling committee meeting at 2 P. M. tomorrow in the council chambers. Mayor Happ announced that Dan Mizner, Director of Montana League of Cities & Towns, will be in town for a district meeting tomorrow evening. A no —host dinner will be served at the Outlaw Inn at 6 P. M. and the meeting will be at 7:30 P. M. in the community room of the Conrad National Bank. Mayor Happ announced that the new finance director, Mr. Williams, has been ill but will report for work on May 8th. The new aerial fire truck arrived in Kalispell last week. Director of Public Works gain reported progress with street repairs and park clean—up. He stated that the wastewater plant has a few problems which are being worked out. Water Supt. Longpre reported that work is progressing on the roof of the spring house. The water well project has not started. Liberty Drilling Company has received their new equipment and should be started on the water well within a few days. Councilman Allen asked that a check be made on raising Ashley Creek as it will pertain to activities at the wastewater treatment plant. Councilman Saverad moved that Mayor Happ be permitted to attend a League of Cities & Towns Board meeting in Helena on May 4th. Seconded by Councilman Allen. Motion carried. Pam Larratt, reported for The Daily Inter Lake, asked Councilman Grainger if she could know the subject of the executive meeting. Councilman Grainger replied that he could not divulge any information at this time. Other councilmen explained that it would concern personnel. Councilman Allen moved to adjourn. Seconded by Councilman O'Boyle. Motion carried. Minutes approved as presented May 15, 1978. Norma E. Rapp, Mayo ATTEST: