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05/02/77 City Council Minutes177 THE REGULAR MEETING OF THE KALISPELL CITY COUNCIL WAS BEIM AT 7:30 P. M., MONDAY, MAY 2, 1977 IN THE COUNCIL CHAMBERS AT CITY HALL. MAYOR HASP PRESIDED. COUNCILMAN WILLIAMS ABSENT BECAUSE OF ILLNESS. ALL ©=.HM COUNCILMEN PRESENT. APPROVE MINUTES Councilman Grainger moved that the minutes of the regular meeting of April 18, 1977 be approved as presented. Seconded by Councilman O'Boyle. Motion carried. PUBLIC HEARING - Abandon Alley - Baker Addition Mayor Happ asked if there was anyone who wished to talk against the abandonment of the alley in the Baker Addition. No one responded. City Engineer Knebel stated that the utility easement should be written into the resolution because there is a manhole there. Discussion followed as to the width of the easement. Vote on the resolution to abandon tabled until next meeting to allow time for the City and property owner to negotiate width of utility easement. ADDRESSING THE COUNCIL City Clerk Beardslee addressed the council to request permission to attend the Executive Committee meeting of the Montana Municipal Clerks, Treasurers and Finance Officers Association to be held in Billings on May 20th. This will be at no expense to the City for travel and per digm. Councilman Allen moved that City Clerk Beardslee be permitted to attend the MMCT&FO meeting in Billings on May 20th. Seconded by Councilman O'Boyle. Motion carried. COMMITTEE REPORTS CITY DEVELOPMENT AND PUBLIC BUILDINGS Councilman Grainger reported that First Alley East Improvement Project (SID #324) is 45% completed. 33% of the construction time has elapsed. SEWER & WATER The engineering selection committee members for a waste water treatment facility study are Frank Guay, Flathead County Commissioner; Steve Petrini, APO Director, Elwyn Garner, County Health Dept.; Everit A. Sliter and Councilman Lauren Granmo. Councilman Granmo reported that the committee met and decided on engineering firms to whom letters were sent informing them that the committee will be hiring an engineering film. RESOLUTION NO. 3108 Councilman Grainger moved adoption of Resolution No. 3108 a resolution authorizing Mayor Rapp to signChangeOrder #1 on Storm Drain Improvements Project (BUD Grant No. B-76-DN-30-0008). Seconded by Councilman Sliter. Roll call vote. All voted aye. RESOLUTION NO. 3109 Councilman Granmo moved adoption of Resolution No. 3109 a resolution authorizing Mayor Rapp to sign Change Order #2 on Storm Drain Improvements Project (HUD Grant No. B-76-DN-30-0008). Seconded by Councilman Sliter. Mayor Rapp presented financial sheets showing this change order plus all other anticipated expense will overspend the $200,000.00 HUD grant. The amount will be approximately $27,685.81. The unappropriated balance of the $445,000.00 storm sewer construction revenue bonds is $40,546.34. Roll call vote. All voted aye. The contract on the 7th Avenue West Storm Sewer Construction Project being nearly completed except for catch basins and Change Order #2, Councilman Granmo moved that the Pack and Company request to lower retainage from 10% to 5% be granted and the difference paid to Pack and Company. Seconded by Councilman Allen. Motion carried. FINANCE Councilman Sliter reported that the finance committee met and reviewed the claims for April, found them in order and moved they be paid. Seconded by Councilman Allen. Motion carried. 178 Councilman Sliter reported that the finance committee also considered the fact that the City Treasurer at her current rate, is going to be in trouble of overspending her budget as to payroll. The committee recommended and Councilman Sliter moved that the City Attorney inform the City Treasurer, in writing, that the possibility exists that she may overspend her budget if she continues at her current rate for part time help and inform her of the legal consequences of doing so. Seconded by Councilman O'Boyle. No discussion. Motion carried. Councilman Sliter said that the last six years had been mostly a pleasure. Be added that he would like to thank the council members present and the city employees who made his job pleasurable, and he will miss them. ' ANIMAS, SHELTER Councilman O'Boyle reported $202.00 revenue last month for dogs and cats that were sold at the shelter. 35 animals from Kalispell were taken to the shelter. 5 dogs have been stolen Since starting his job on March 15, 1977, 83 animals have been picked up by the County Animal Warden. SAFETY Councilman O'Boyle reported a request from the fire department for an emergency budget in the amount of $4,000.00 to cover overtime because of the large fires during this budget year. RESOLUTION NO. 3110 Councilman O'Boyle moved adoption of Resolution No. 3110 a resolution declaring that an emergency exists and that it is necessary to make expenditures in excess of the amount provided by the 1976-77 budget for fire department overtime salaries in the General Fund. Seconded by Councilman Grainger. Roll call vote. All voted aye. Councilman O'Boyle moved that $4,000.00 of revenue sharing funds be expended to repair the pump on the No. 1 fire truck which is 27 years old and has never had any work done on the pump. Seconded by Councilman Grainger. The fire truck did not meet specs at the last inspection by the ISD. It pumped 450 gallons per minute rather than the required , 750 gallons per minute. Question called. Motion carried. PARKS Councilman Daley reported that Mayor Happ, Councilmen O'Boyle and -himself met with the Fish & Game Commission to discuss the purchase of 6' of water storage on Ashley Lake. The Ashley Lake Irrigation District wishes to dispose of their creek water rights and their storage rights. The only one the Fish & Game can enter into is the storage rights. The Fish & Game will regulate and mmnitor the water as it comes out of Ashley Lake the entire yearg so that it will have an even flow down Ashley Creek. The district is asking $30,000.00 for their water rights. This amount will be divided between the Fish & Game, Flathead County, City of Kalispell and land owners along the creek who have applied for water rights. °-_It-was the feeling of -those in attendance that the City's share, $1,716.00 was a minor amount in return for an even flow of the creek, which will keep Ashley Creek flushed out and move the fluid which comes from our wastewater treatment plant. Councilman Daley moved that if the Ashley Lake Irrigation District accepts the offer of the Fish & Game, that the City participate in the amount of $1,716.00 of Revenue Sharing Funds. Seconded by Councilman Allen. The City will be held harmless in case of litig— ation. Motion carried. City Attorney Donahue advised that if this project goes, an interlocal agreement should be drawn. Councilman Daley reported that he and Mayor Happ met with Ken Siderius, Chairman of the Special Project Committee at the High School. Representatives of the High School, College, and School District #5 discussed the progress of the practice football fields, parking and roads. There will be an entrance from 3rd. Avenue West and an exit on 1st. Avenue West. This should eleminate much of the traffic and parking problems in that area. There will be a 10 lane track, lights added and some bleachers removed for parking area. This is a community project with the County, City, College and School District #5 participating. Cost will be approximately $45,000.00. A similar project at a school in Oregon cost $190,000.00. This project depends on the passage of the mill levy election for the schools. The County Park Board is working on a proposed recreation area for snowmobiling, horse— back riding, motorcycling, and all kinds of outdoor recreation. They would like to 179 purchase the Herron Addition, about 120 acres, which would give them access to govern- ment lands that reach to Lake -Mary Ronan. Councilman Daley moved that the City plege moral support only for this proposed project. Seconded by Councilman Sliter. Motion carried. STREET & ALLEY Councilman Allen moved to allow a request from Chet Ellingson for a curb cut at the time of new construction on 1st. Avenue East between Lots 8 and 9, Block 45, for access to a parking lot. Seconded by Councilman Grainger. Discussion on charge involved. At present there is a $1.00 per ft per year charge. This does not cover the loss of meter revenue. City Engineer Knebel suggested the ordinance be revised to a reasonable fee. Councilman Grainger withdrew second. Councilman Allen withdrew motion. Councilman Allen reported that the Street & Alley Committee awarded the bid for gravel to McElroy & Wilken, Inc. Councilman Allen reported there will be a meeting of Flathead County, City of Kalispell, City -County Planning Board and State Highway Department at 7:30 P. M., May 5th in the council chambers to discuss the intersection of 4 Mile Drive and Highway #93, Councilman Allen reported a letter from Thomas, Dean & Hoskins regarding the 3rd. Avenue E. N. Urban Highway Project. At a field review meeting, one of the topics discussed was the possibility of obtaining an extension in the scope of the project to allow for total reconstruction of those streets on the Urban Highway System rather than patching over the storm drain trench. The extension would be eligible if 1) funding from the Montana State Highway Department could be made available, 2) the City updates its Urban Highway projects priority list, 3) the County concurs in the revised priority. It was noted that the cost of extending the project could expend existing and future funds for the Kalispell area for some time in the future. Streets considered for total reconstruction would be: 3rd. Avenue East from Center to First Street and from Idaho to Oregon; lst. Avenue East from Railroad to California (depending on final location of ibtorm drains); and Washington Street from Main Street to 4th Avenue EastNorth. Councilman Allen moved that Mayor Happ write a letter to the Highway Department revising and updating street priorities. Seconded by Councilman Daley. Motion carried. Councilman Allen moved to order in curb and gutter on both sides of 7th Avenue West between 6th and 7th Street West. Seconded by Councilman Grainger. Motion carried. ANNEXATION RESOLUTION NO. 3111 Councilman Schwartz moved adoption of Resolution No. 3111 a resolution of intent to annex Hall's Addition #82, subject to certain conditions and requirements of the CCPB and the City of Kalispell. Seconded by Councilman Allen. Roll call vote. All voted aye. RESOLUTION NO. 3112 Councilman Schwartz moved adoption of Resolution No. 3112 a resolution of intent to annex Kalispell Addition No. 81 (Lots 33 through 44, Parkview Terrace Addition #1) subject to certain conditions and requirements of the CCPB and the City of Kalispell. Seconded by Councilman Allen. Roll call vote. All voted aye. Councilman Schwartz reported that after reviewing the petition to annex Underhill Subdivision #2, he would like to refer it to the City Attorney, Developer and committees involved. Councilman Schwartz said that he has enjoyed working with former Mayor Bjorneby and Mayor Happ, council members and city employees. He wished Mayor Happ and council members the best of luck in the future. Councilman Daley rep&ied that he started his service as councilman with Councilmen Sliter and Schwartz. He enjoyed working with them and wished them both well. Mayor Happ said that she has a deep feeling of gratitude for the past service of Councilmen Sliter and Schwartz. She wished them well and hoped that they would not abandon the City, but would make themselves available for help if needed. ELECT COUNCIL PRESIDENT Councilman Grainger eta -bed that he did not feel like a rookie councilman now that we have two newer than he. Councilman Grainger nominated Councilman Daley to serve as council 1.80 president. Councilman Allen seconded the nomination. There being no further nominations Councilman Daley was declared the new council president. Councilman Daley accepted the new position stating that he felt it an honor and will work in the best interests of the City and Council. OATH OF OFFICE City Clerk Beardslee administered the oath of office to the following new elected and reelected city officials: Mayor - Norma E. Happ City Judge - Paul Willis Councilman Ward 1 - Walter A. Griffin, Jr. Councilman Ward 2 - Jean Bleken Councilman Ward 3 - Lauren G. Grano Councilman Ward 4 - Forrest W. Daley Mayor Happ made the following committee appointments: (First member named is chairman) Annexation, Subdivision, Zoning Employment Finance Parke, Recreation; Airport Safety Sewer & Water Street & Alley Health '& Sanitation City Development & Public Buildings - Griffin, Grano, Allen - Grainger, Griffin, Granmo - Williams, Grainger, Daley - Daley, Bleken, O'Boyle - O'Boyle, Grainger, Allen - Grano, Daley, Williams - Allen, O'Boyle, Bleken- Bleken, Daley, Allen - Grainger, Griffin, Williams Mayor Happ welcomed the new councilmen to the Kalispell City Council and stated her , goals for the future. They include setting aside one night a month, other than a council meeting, to -discuss proposed plans, problems and goals. Also, an all day meeting is planned for the purpose of outlining duties and responsibilities - followed by a session with department heads. Mayor Happ requested committee recommendations that require council action be on her desk no later than the Wednesday preceding the Monday night meeting. Mayor Happ stated that there should be reorganization of administrative duties and departmentsinCity Hall; acquisition of adequate space to expedite their duties and immediate planning to investigate financing for such facility. She would like to see the City limits of the City squared up, by annexations of those areas that are now surrounded by the City. This will increase our tax base and eliminate confusion to the public safety departments. The stern sewer system is a No. 1 priority for completion. The street department needs close scrutiny. Mayor Happ stated that she felt we are beyond our scope doing reconstruction and should only plan on maintenance. When reconstruction is necessary, we must adopt a policy as to financing - as to whether an S. I. D. is necessary or other alternatives. She asked each chairman of his committee present a proposal from that committee As to the goals he wishes to see accomplished over a four year plan. APPOINTMENTS Mayor Happ made the following appointments: County Park Board City -County Planning Board APO Board County Refuse District Animal Control Shelter Chamber of Commerce 208 Drainage Gambling Safety On -Going Traffic Counoilman Daley Councilman Griffin Councilman Williams Councilman Grarimo Councilman Bleken Councilman Grainger Councilman Daley Councilman Allen, Daley Councilman O'Boyle Councilman Allen 1_81 I,] Mayor Happ read the following letter and asked that it be made a part of the minutes: April 27, 1977 Mayor Norma E. Happ Members of the City Council Kalispell, Montana I would like to thank all of you for the opportunity given me to attend the Associated Public Safety Communication Officers Seminar held in March, I977, in Salt Lake City, Utah. The school was a fantastic school, the knowledge imparted to those attending, the excellent speakers, and the information that was gained by all who attend- ed definitely showed the many hours of work expended in assembling the program. I feel I gained a great deal of knowledge, which I will be able to share with the. Department, and..r am sure it will be beneficial to all. The sessions were very interesting, we hated to see 5:00 o'clock, and the end of the lectures come. I would like to thank Chief McDowell for allowing me to take time from the office so I could attend. once again, my sincere thanks. Sincerely, - C. Patricia Ramsey Mayor Happ announced that the parking lot leases have been executed and sipaed. License &-Permit Bonds Mike Will Electric Gail P. Brach, Electrician CityTreasurer Continuation Certificate Montana Public Official Bond Councilman Allen moved that license and permit bonds as reviewed by City Attorney Donahue be accepted. Seconded by Councilman Grainger. Motion carried. Reporter Oren Blekken for KOFI news asked why City Treasurer Brach was not present to take the oath of office. City Clerk Beardslee stated that he lad thought that she would be present. Oil stoe Allen. Allen Allen that thVtreet department be allowed to hire 3 men on a to stree work and paid from Antirecession Funds. Seconded council look into buying another street sweeper from by Councilman Daley. Motion carried. to adjourn. Seconded by Councilman O'Boyle. sented;� 16 197 ` Mayor 1