01/03/77 City Council Minutes1_`.?7
THE REGULAR MEETING OF TEE KALISPELL CITY COUNCIL WAS HEM AT 7:30 P. M., MONDAY,
JANUARY 3, 1977 IN THE COUNCIL CHAMBERS AT CITY HALL. MAYOR HAPP PRESIDED. ALL
COUNCILMEN WERE PRESENT.
APPROVE MINUTES
Councilman Schwartz moved that the minutes of the special meeting of December 10, 1976
be approved as presented. Seconded by Councilman Williams. Motion carried.
Councilman Schwartz moved that the minutes of the regular meeting of December 20, 1976
be approved as presented. Seconded by Councilman Williams. Motion carried.
OPEN BIDS — Sidewalk & Curb Warrants
No bids were presented.
OPEN BIDS — Electronic Accounting System
FIRM SECURITY BID
BURROUGHS CORPORATION Bid Bond
L9541-359 System Includes:
Magnetic memory record; PMR Feeder/Rolder/Stacker;
front forms feed handler; 60 Character per second
Matrix Printer; pin feed forms device; MOS Logic
and Memory; three magnetic tape cassette stations;
10 KB user memory; input/output potential; memory
expansion potential; and data communications
potential.
Total $26,490
Less 10%o Government Discount 21649
Total 23771
Plus Destination area trans. 26
Total 242106
L9941-359 System Includes:
Features and capabilities same as L9541-359 above
except 90 Character per second Matrix Printer is
50% faster.
Total $27,990
Less 10% Government Discount 2,799
Total 23,191
Plus Destination area trans. 26
Total 2 6
NOTE:
L9541-359 Delivery is 4-5 Months
L9941-359 Delivery is 1-2 Months
Annual Maintenance is $2,417 for L9941.
Prices and Delivery subject to change.
SYSTEM EXPANSION CAPABILITIES:
Each of the above L9000o are capable of driving 85, 160, or 250 line per minute
line printers; of utilizing three times the 10 KB memory necessary for the proposed .
system; of utilizing either 80 or 96 column punched card in and or out systems; of
utilizing magnetic tape stations; and of acting as an intelligen data communications
terminal. The before mentioned capabilities are completely modular and may be added
on at existing module costs.
PRELIMINARY SOFTWARE ANALYSIS
BUDGETARY MANAGEMENT ACCOUNTING SYSTEM
Encumbrance —purchase order, liquidationyexpenditure posting system with budget,
-
revenue, fund MMR stripe ledgers, budget, revenue and general ledger reports
system. 1,405
*Outstanding warrants reconciliation, reporting system, MMR basis 750
I P 8
PAYROLL ACCOUNTING SYSTEM
MMR Payroll Ledger Check Writing System, 941A W2 Reporting System; Monthly
General Ledger, Deduction Reporting, Budgetary Cost Distribution System; and
Cassette Report Writint System 2,795
*Personnel Accounting and Reporting System, M7R Basis 750
UTILITIES BILLING AND ACCOUNTING SYSTEM —
*MMR File Maintenance, Bill Creation, Cash Receipting, Age Analysis,
Delinquency and Consumption Analysis Reporting System 2,250.00
TOTAL 7,9 0.00
NOTE: Software costs reflect full one time charge, includes '
pre —installation analysis, installation, checkout,
and full operator training.
* Notes optional software considered
Bid referred to Finance Director Nystul for review and report later in the meeting.
ASHLEY TOWNSITE REQUEST
Dean Marquardt, surveyor, representing Mrs. Rma McCartney, presented a drawing of
Ashley Townsite and adjoining property. He reported errors in previous surveys and legal
description of the area, but belives he has a correct survey of a portion of the property
owned by Mrs. McCartney and the City. Mrs. McCartney owns Lots 7 and 9 of Block 1. Lot
8 is owned by the City. Mrs. McCartney's garage is located on Lot 8 and she has offered
to purchase it from the City.
City Attorney Donah-ae advised that the City does own Lot 8, having gotten a quit claim
deed from the County in 1969. It can be sold for reasonable compensation.
Councilman Allen stated that he felt it was worth more than $300.00.
Discussion was held as to width of 7th Street where it intersects Meridian Road, and
possible dedication of some of Lot 9 to make a better corner on the road. '
Councilman Allen moved the City make a trade of up to 15' on north side of 7th Street
(Blk. 9) plus $300.00, subject to approval from other property owners. Seconded by
Councilman Granmo.
Councilman Sliter suggested that since other property owners are involved and will have
to come to an agreement, that we not negotiate with Mrs. McCartney until the subdivision
comes in.
Second to the motion by Councilman Granmo withdrawn. Councilman Allen withdrew motion.
ADDRESSING THE COUNCIL
Mayor Happ made three calls for addressing the council. No one responded.
COMMITTEE REPORTS
BUILDING COMMITTEE
Councilman Grainger reported that he, Councilman O'Boyle and Police Chief McDowell went to
Eureka to look at their jail. He felt that by spending $60,000.00 on the block building
south of the water office, an adequate jail, police department and council chamber could be
built. Then the old police station could be torn down and the fire station facilities
added to the present station -to -house the new ladder truck. He asked for councilmen
opinions and would like Councilmen Schwartz, Granmo and himself to look at the situation.
Councilman Schwartz stated that he would recommend that we not put any money into
remodeling or extension of facilities if it were to last only 2'or 3 years. He stated
that he thought a feasibility study should be made for an entire new complex in which
case he would excuse himself from the committee because of professional reasons. However,
if a remodel of present facilities seems feasible, he will be happy to serve with the
building committee.
Councilman Granmo asked what our position is on purchasing the Henricksen lots south of
the block building. Mayor Happ replied that she has approached Harry Henricksen several
times, but he had no firm proposal yet.
Councilman Schwartz felt that a jail cannot be built for $60,000.00. Chief McDowell
replied that he may be able to get matching funds. He will be in Missoula on Thursday
129
and will try to find out how much omnibus crime funds are left for Kalispell.
Councilman Williams stated that we have to know if we can get the Henricksen lots.
Councilman Sliter asked that Mayor Happ be directed to make an offer of $85,000.00
cash over a 3 year period and make February 1, 1977 the dealine for a reply to the
offer. Mayor Happ stated that she would make the ofer at once.
Councilman Grainger concluded his report by stating that the building committee will
take a good look at the block building.
I�' : , � 51
Councilman Granmo moved that the engineering contract for the proposed water well,
between Thomas, Dean & Hoskins and theCitybe reviewed by the Sewer & Water Committee
and City Attorney Donahue. Seconded by Councilman Allen. Motion carried.
Councilman Granmo read the following letter from Thomas, Dean & Hoskins regarding the
Kalispell Storm Drain Improvement -Phase I:
January 39 1977
Re: Kalispell Storm Drain Improvement -
Phase I
Lauren Granmo, Chairman
Water & Sewer Committee
City of Kalispell
City Hall -
Kalispell, Montana 59901
Dear Lauren,
The contractor is awaiting arrival of several inlet grates that were
defective on final inspection. This and some minor cleanup work in about
five manholes is all that remains to be completed on the project.
The contractor has submitted a check payable to the City in the amount
of $1,000 to cover the outstanding work to be done on the project in the spring.
This work includes cleanup on Second Avenue East and repair to some asphalt
patches which were made under adverse weather conditions.
Under the circumstances we feel that payment of Pay Estimate No. 4 (semi-
final) is justified.
We withhold our recommendation for final acceptance of the project until
the new inlet grates are provided and cleanup within the manholes is completed.
Very truly yours,
Thomas, Dean & Hoskins, Inc.
By. /s/ Douglas E. Daniels
DED:sk Douglas E. Daniels
49-74
cc: Harvey Knebel
Councilman Granmo moved the council approve and accept semi-final inspection and Pay
Estimate #4. Seconded by Councilman Allen. Motion carried.
Councilman Granmo reported that the Sewer & Water Committee has not been together to
discuss the request of Village Properties to connect to the sanitary sewer system and
will hold in abeyance.
FINANCE
Councilman Sliter reported that the finance committee met and reviewed all claims except
one late claim from Loftus Landscaping, Inc. Robert Muir Graves, Golf Course Architect,
recommended acceptance of the contract for irrigation with payment of retainage except
for $3,500.00. This amount will be held until the irrigation as -built can be checked
in the spring.
Councilman Sliter moved all claims for December presented for approval be paid. Seconded
by Councilman Grainger. Motion carried.
130
Councilman Sliter moved the claim of Loftus Landscaping Inc. for the retainage on the
irrigation contract be paid with the exception of $3,500.00 which will be paid after
final approval in the spring. Seconded by Councilman Grainger. Motion carried.
ELECTED OFFICIALS SALARIES
Councilman Sliter proposed the following salaries for elected officials for the next term
of office, but recommended no action tonight. Final vote will be at a later meeting.
Office
1977
1978
1979
1980
Mayor
1100.
1175.
1250.
1325.
Councilman
16o.
16o.
16o.
16o.
Treasurer
650.
700.
750.
750.
Judge
boo.
650.
700.
75o.
SAFETY
On request from Chief McDowell, Councilman O'Boyle moved that he be authorized to hire
two patrolman on the CETA program. Selection will be made by working closely with the
safety committee and no one be hired who is not well qualified. Seconded by Councilman
Sliter. Motion carried. -
Fri•
Councilman Daley reported the weather has made very good ice skating at Woodland Park.
They have experimented at making a small skating rink at Thompson Field for little
folks and beginner skaters. Very little expense is Involved. Next week they will attempt
to make another one at either Peterson or Northridge Park.
STREET & ALLEY
Councilman
Allen read a letter
from Thomas, Dean & Hoskins concerning the let Ave. East
and Center
Street Project. Final plans have been submitted to the Highway Department for
approval on January ll, 1977.
Kalispell will not be asked to fund one-half of the side-
walk, curb
and gutter cost due
to the fact that the City has already paid for the engineer-
ing.:__
ANNEXATION
Councilman
Schwartz reported a
meeting of his committee with the APO staff and some
legislators. Matt Himel expressed feelings about corrections needed with zoning and
annexation
and stated he would
propose legislative action to help the situation.
Councilman Schwartz eta -bed that this committee has not met to take action on the Gilman
request for sewer and water. They must look before making a recommendation and would
rather take it back to committee and City Attorney Donahue. The sewer system does not
approach the area, but water lines do.
CITY COUNTY PLANNING BOARD - Councilman Williams, City Representative
The Board met December 28, 1976 and discussed two properties. One was Sunrise #2 located
just across the bridge on Highway #2 and back of the gravel pit. They are requesting
multiple dwelling units. A motion was passed to take the request under advisement. The
other property is Hillcrest #7 a completion of the Askelson property just east of the old
Whitefish Road. This was approved and passed with recommendation that the concern about
water be referred to the Water Quality Bureau.
There was also discussion that the Planning Board, the APO staff, city councils, county
commissioners and developers should meet together so that everyone_ is aware of the problems
and frustrations that each have so that procedures on annexations and subdivisions would
be ironed out and the moratorium lifted as soon as possible.
,
MISCELLANEOUS
Mayor Happ read the following letter from Pack and Company, Inc. regarding the First
Avenue East Storm Sewer Project:
Mayor Happ
City Hall
Kalispell, MT 59901
December 28, 1976
Re: Kalispell Storm Sewer
Dear Mayor Happ:
We would like to take this opportunity to express our appreciation for
the excellent cooperation given to us by the City and the different
departments during the construction of our recent storm sewer job
Harvey Knebel, Joe Longpre, Bill Clements, Ron Anderson and their related
departments were always willing to cooperate when called upon.
We would also like to compliment the engineering firm of Thomas, Dean &
Hoskins for their efforts to make the job run smoothly. Doug Daniels and
Mike Fraser were very efficient in keeping the problems to a minimum as
well as being available to us at all times for information and inspection.
We felt the entire job ran smoothly and realize this would -not have been
possible except for qualified people and the fine cooperation we received
from the City.
We trust that our efforts to do a good job has met with your approval.
Thank your
Sincerely,
PACK & COMPANY, INC.
Isl Ronnie Pack
Ronnie Pack
President
RP/mp
cc: Thomas, Dean &-Hoskins
INSURANCE
Finance Director Nystul reported that the City has taken steps to correct errors
on fire and theft insurance on vehicles. He recommended that the council adopt
a policy that employees who drive their own vehicles and receive a car allowance
should show proper certification that they are carrying $100,000 liability,
$300,000 bodily injury each person, and $50,000 property damage.
Councilman Sliter moved that the recommended policy on insurance coverage for
employees using their own vehicles and receiving car allowances be adopted. Second—
ed by Councilman Allen.
City Attorney Donahue stated that he would advise that the City be additional name
insured on employees' policies. Councilman Grainger stated that he felt that
insurance coverage was adequate with just the employees' policies.
Councilman Sliter agreed to add 'city be named additional name' on employees'
policies. Councilman Allen seconded the amendment. Question called. Motion
carried.
Mayor Happ reported a claim from the League of Cities & Towns in the amount of
$200.00 for the purpose of hiring an extra lobbyist when needed at this -legislative
session. It is too much for Dan Mizner, Executive Director, to do all the lobby—
ing. Assessments are being made on a pro —rated basis according to the sizd of the
city or town.
Councilman Sliter moved we pay the assessment from various funds of the City.
Seconded by Councilman Daley. Motion carried.
TRAFFIC LIGHT
Mayor Happ has received word that the State Highway Department will install a
traffic light, either at llth or 13th Street & Highway #93. It is the recommendation
of the Flathead Safety Council that it be placed on llth Street. Mayor Happ asked
that the decision be made by the On —Going Traffic Committee which will meet
tomorrow morning and a letter be written to the Highway Department as soon as a
decision is made.
132
ZONING REGULATIONS
Mr. Steve Petrini, Director of the APO staff, was present to answer questions concerning
adoption of new zoning regulations. Mayor Happ scheduled a meeting at 7:00 P. M.,
Monday, January loth for the council, Mr. Petrini and staff members, City -County Planning
Board and Board of Adjustment members. It is hoped that all corrections and amendments
to the proposed new zoning regulations will be made at this meeting and that the regulat-
ions will be ready for adoption by the City Council at its next regular meeting.
ELECTRONIC ACCOUNTING SYSTEM
Finance Director Nystul reported that he had reviewed the bid for the accounting machine.
The specifications were broad and any company could have bid. Finance Director Nystul
recommended that we accept the bid for the 90 character per second L99 Series because
we are looking at a minimum of 10 years service and because we will be doing 4000 water
bills per month. He recommended that we accept all the software except utilities
billing. We would first do the payroll, and then the budgetary accounting. 'Whenthat
is going well we would than begin the water billing. Trade-in for old machine is $175.00.
Forms and supplies may take 3-5 weeks. Total cost will be $31,156.00.
Councilman Sliter moved the council accept the recommendation of Finance Director Nystul.
Seconded by Councilman O'Boyle. Motion carried.
Mayor Happ reported that we have received classification specificiations for personnel.
The book was prepared by John Evans as a service of the League of Cities & Towns.
Mayor Happ reported that the City was turned down in their application for Public Works
Bill funding. Mayor Happ talked to Senator Melcher and was told he would try to help us
with the application for the CDA grant for $300,000. Mayor Happ reported that she had
also talked to Representative Baucus who reviewed our first application for a grant. He
told her that there were several reasons for the denial - the Indians had a higher
unemployment rate - our per capital income of $3035. was much higher than the Indians -
and our sewer project was not labor -producing. Out of 68 applications we rated 34th.
LICENSE & PERMIT BONDS
Wm. W. Parker & Ray 0. Tronson
dba Glacier View
Heating & Air Conditioning
Bond
'
Newell E. & Gregory White Carson
dba Carson Brothers,
Gas Contractor
Continuation
Cart.
A. R. Lyford dba
Lyford Plumbing & Heating
Plumber
Continuation
Cert.
A. R. Lyford dba
Lyford Plumbing & Heating
Gas Installer
Continuation
Cart.
Herman -J. Slama dba Slama
Plumbing & Heating Co.
Excavator
Continuation
Cert.
Dallas Munter
Plumber
Continuation
Cart.
John J. Vincent dba
Vincent Plumbing
Plumber
Continuation
Cart.
Ivan M. Ibsen & Richard C.
Ibsen dba Ibsen Plumbing &
Heating
Gas Instllation
Continuation
Cart.
Ivan M. Ibsen & Richard C.
Ibsen dba Ibsen Plumbing
& Heating
Plumber
Continuation
Cart.
,
W. C. Richards & Laurence A.
Richards dba Richards Sheet Metal
Oil Burner Installation
Continuation
Cart.
Richards Sheet Metal, Inc.
Gas Installation
Continuation
Cart.
Anthony J. Migneault dba
M & M Electric
Electrical Contractor
Continuation
Cart.
Herman J. Slama dba Slama
Plumbing & Heating
Street Opening
Continuation
Cart.
Slama Plumbing & Heating
Plumber
Continuation
Cart.
133
Herman J. Slama dba
Slama Plumbing & Heating Cc
Byron G. Hoylman & Earl A.
Mills dba General Sheet Metal
Gas Installer
Gas Installation
Continuation Cert.
Continuation Cert.
Councilman Allen moved approval of License & Permit Bonds as reviewed by City Attorney
Donahue. Seconded by Councilman Sliter. Motion carried.
Mayor Happ introduced Jean Bleken, candidate for Councilman for Ward Two.
Mayor Happ reported two grievances filed by Local #256 APSCME. One concerns group
health insurance which is not available to a new employee until after 6 months employment.
Chairman of the union grievance committee indicated they may be willing to negotiate a
60 day waiting period. This could be a negotiable item in the next contract. The other
grievance concerns salary rate increase for Don Drown negotiated by Bill dements,
Street Foreman. The grievance committee feels salary changes should be negotiated by
the union.
Both matters will be taken under advisement by Leonard York, labor Consultant, on his
next trip to Kalispell.
Councilman Williams moved adjournment. Seconded by Councilman Allen. Motion carried.
Minutes approved as presented on January 17, 1977.