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01/03/77 City Council Minutes1_`.?7 THE REGULAR MEETING OF TEE KALISPELL CITY COUNCIL WAS HEM AT 7:30 P. M., MONDAY, JANUARY 3, 1977 IN THE COUNCIL CHAMBERS AT CITY HALL. MAYOR HAPP PRESIDED. ALL COUNCILMEN WERE PRESENT. APPROVE MINUTES Councilman Schwartz moved that the minutes of the special meeting of December 10, 1976 be approved as presented. Seconded by Councilman Williams. Motion carried. Councilman Schwartz moved that the minutes of the regular meeting of December 20, 1976 be approved as presented. Seconded by Councilman Williams. Motion carried. OPEN BIDS — Sidewalk & Curb Warrants No bids were presented. OPEN BIDS — Electronic Accounting System FIRM SECURITY BID BURROUGHS CORPORATION Bid Bond L9541-359 System Includes: Magnetic memory record; PMR Feeder/Rolder/Stacker; front forms feed handler; 60 Character per second Matrix Printer; pin feed forms device; MOS Logic and Memory; three magnetic tape cassette stations; 10 KB user memory; input/output potential; memory expansion potential; and data communications potential. Total $26,490 Less 10%o Government Discount 21649 Total 23771 Plus Destination area trans. 26 Total 242106 L9941-359 System Includes: Features and capabilities same as L9541-359 above except 90 Character per second Matrix Printer is 50% faster. Total $27,990 Less 10% Government Discount 2,799 Total 23,191 Plus Destination area trans. 26 Total 2 6 NOTE: L9541-359 Delivery is 4-5 Months L9941-359 Delivery is 1-2 Months Annual Maintenance is $2,417 for L9941. Prices and Delivery subject to change. SYSTEM EXPANSION CAPABILITIES: Each of the above L9000o are capable of driving 85, 160, or 250 line per minute line printers; of utilizing three times the 10 KB memory necessary for the proposed . system; of utilizing either 80 or 96 column punched card in and or out systems; of utilizing magnetic tape stations; and of acting as an intelligen data communications terminal. The before mentioned capabilities are completely modular and may be added on at existing module costs. PRELIMINARY SOFTWARE ANALYSIS BUDGETARY MANAGEMENT ACCOUNTING SYSTEM Encumbrance —purchase order, liquidationyexpenditure posting system with budget, - revenue, fund MMR stripe ledgers, budget, revenue and general ledger reports system. 1,405 *Outstanding warrants reconciliation, reporting system, MMR basis 750 I P 8 PAYROLL ACCOUNTING SYSTEM MMR Payroll Ledger Check Writing System, 941A W2 Reporting System; Monthly General Ledger, Deduction Reporting, Budgetary Cost Distribution System; and Cassette Report Writint System 2,795 *Personnel Accounting and Reporting System, M7R Basis 750 UTILITIES BILLING AND ACCOUNTING SYSTEM — *MMR File Maintenance, Bill Creation, Cash Receipting, Age Analysis, Delinquency and Consumption Analysis Reporting System 2,250.00 TOTAL 7,9 0.00 NOTE: Software costs reflect full one time charge, includes ' pre —installation analysis, installation, checkout, and full operator training. * Notes optional software considered Bid referred to Finance Director Nystul for review and report later in the meeting. ASHLEY TOWNSITE REQUEST Dean Marquardt, surveyor, representing Mrs. Rma McCartney, presented a drawing of Ashley Townsite and adjoining property. He reported errors in previous surveys and legal description of the area, but belives he has a correct survey of a portion of the property owned by Mrs. McCartney and the City. Mrs. McCartney owns Lots 7 and 9 of Block 1. Lot 8 is owned by the City. Mrs. McCartney's garage is located on Lot 8 and she has offered to purchase it from the City. City Attorney Donah-ae advised that the City does own Lot 8, having gotten a quit claim deed from the County in 1969. It can be sold for reasonable compensation. Councilman Allen stated that he felt it was worth more than $300.00. Discussion was held as to width of 7th Street where it intersects Meridian Road, and possible dedication of some of Lot 9 to make a better corner on the road. ' Councilman Allen moved the City make a trade of up to 15' on north side of 7th Street (Blk. 9) plus $300.00, subject to approval from other property owners. Seconded by Councilman Granmo. Councilman Sliter suggested that since other property owners are involved and will have to come to an agreement, that we not negotiate with Mrs. McCartney until the subdivision comes in. Second to the motion by Councilman Granmo withdrawn. Councilman Allen withdrew motion. ADDRESSING THE COUNCIL Mayor Happ made three calls for addressing the council. No one responded. COMMITTEE REPORTS BUILDING COMMITTEE Councilman Grainger reported that he, Councilman O'Boyle and Police Chief McDowell went to Eureka to look at their jail. He felt that by spending $60,000.00 on the block building south of the water office, an adequate jail, police department and council chamber could be built. Then the old police station could be torn down and the fire station facilities added to the present station -to -house the new ladder truck. He asked for councilmen opinions and would like Councilmen Schwartz, Granmo and himself to look at the situation. Councilman Schwartz stated that he would recommend that we not put any money into remodeling or extension of facilities if it were to last only 2'or 3 years. He stated that he thought a feasibility study should be made for an entire new complex in which case he would excuse himself from the committee because of professional reasons. However, if a remodel of present facilities seems feasible, he will be happy to serve with the building committee. Councilman Granmo asked what our position is on purchasing the Henricksen lots south of the block building. Mayor Happ replied that she has approached Harry Henricksen several times, but he had no firm proposal yet. Councilman Schwartz felt that a jail cannot be built for $60,000.00. Chief McDowell replied that he may be able to get matching funds. He will be in Missoula on Thursday 129 and will try to find out how much omnibus crime funds are left for Kalispell. Councilman Williams stated that we have to know if we can get the Henricksen lots. Councilman Sliter asked that Mayor Happ be directed to make an offer of $85,000.00 cash over a 3 year period and make February 1, 1977 the dealine for a reply to the offer. Mayor Happ stated that she would make the ofer at once. Councilman Grainger concluded his report by stating that the building committee will take a good look at the block building. I�' : , � 51 Councilman Granmo moved that the engineering contract for the proposed water well, between Thomas, Dean & Hoskins and theCitybe reviewed by the Sewer & Water Committee and City Attorney Donahue. Seconded by Councilman Allen. Motion carried. Councilman Granmo read the following letter from Thomas, Dean & Hoskins regarding the Kalispell Storm Drain Improvement -Phase I: January 39 1977 Re: Kalispell Storm Drain Improvement - Phase I Lauren Granmo, Chairman Water & Sewer Committee City of Kalispell City Hall - Kalispell, Montana 59901 Dear Lauren, The contractor is awaiting arrival of several inlet grates that were defective on final inspection. This and some minor cleanup work in about five manholes is all that remains to be completed on the project. The contractor has submitted a check payable to the City in the amount of $1,000 to cover the outstanding work to be done on the project in the spring. This work includes cleanup on Second Avenue East and repair to some asphalt patches which were made under adverse weather conditions. Under the circumstances we feel that payment of Pay Estimate No. 4 (semi- final) is justified. We withhold our recommendation for final acceptance of the project until the new inlet grates are provided and cleanup within the manholes is completed. Very truly yours, Thomas, Dean & Hoskins, Inc. By. /s/ Douglas E. Daniels DED:sk Douglas E. Daniels 49-74 cc: Harvey Knebel Councilman Granmo moved the council approve and accept semi-final inspection and Pay Estimate #4. Seconded by Councilman Allen. Motion carried. Councilman Granmo reported that the Sewer & Water Committee has not been together to discuss the request of Village Properties to connect to the sanitary sewer system and will hold in abeyance. FINANCE Councilman Sliter reported that the finance committee met and reviewed all claims except one late claim from Loftus Landscaping, Inc. Robert Muir Graves, Golf Course Architect, recommended acceptance of the contract for irrigation with payment of retainage except for $3,500.00. This amount will be held until the irrigation as -built can be checked in the spring. Councilman Sliter moved all claims for December presented for approval be paid. Seconded by Councilman Grainger. Motion carried. 130 Councilman Sliter moved the claim of Loftus Landscaping Inc. for the retainage on the irrigation contract be paid with the exception of $3,500.00 which will be paid after final approval in the spring. Seconded by Councilman Grainger. Motion carried. ELECTED OFFICIALS SALARIES Councilman Sliter proposed the following salaries for elected officials for the next term of office, but recommended no action tonight. Final vote will be at a later meeting. Office 1977 1978 1979 1980 Mayor 1100. 1175. 1250. 1325. Councilman 16o. 16o. 16o. 16o. Treasurer 650. 700. 750. 750. Judge boo. 650. 700. 75o. SAFETY On request from Chief McDowell, Councilman O'Boyle moved that he be authorized to hire two patrolman on the CETA program. Selection will be made by working closely with the safety committee and no one be hired who is not well qualified. Seconded by Councilman Sliter. Motion carried. - Fri• Councilman Daley reported the weather has made very good ice skating at Woodland Park. They have experimented at making a small skating rink at Thompson Field for little folks and beginner skaters. Very little expense is Involved. Next week they will attempt to make another one at either Peterson or Northridge Park. STREET & ALLEY Councilman Allen read a letter from Thomas, Dean & Hoskins concerning the let Ave. East and Center Street Project. Final plans have been submitted to the Highway Department for approval on January ll, 1977. Kalispell will not be asked to fund one-half of the side- walk, curb and gutter cost due to the fact that the City has already paid for the engineer- ing.:__ ANNEXATION Councilman Schwartz reported a meeting of his committee with the APO staff and some legislators. Matt Himel expressed feelings about corrections needed with zoning and annexation and stated he would propose legislative action to help the situation. Councilman Schwartz eta -bed that this committee has not met to take action on the Gilman request for sewer and water. They must look before making a recommendation and would rather take it back to committee and City Attorney Donahue. The sewer system does not approach the area, but water lines do. CITY COUNTY PLANNING BOARD - Councilman Williams, City Representative The Board met December 28, 1976 and discussed two properties. One was Sunrise #2 located just across the bridge on Highway #2 and back of the gravel pit. They are requesting multiple dwelling units. A motion was passed to take the request under advisement. The other property is Hillcrest #7 a completion of the Askelson property just east of the old Whitefish Road. This was approved and passed with recommendation that the concern about water be referred to the Water Quality Bureau. There was also discussion that the Planning Board, the APO staff, city councils, county commissioners and developers should meet together so that everyone_ is aware of the problems and frustrations that each have so that procedures on annexations and subdivisions would be ironed out and the moratorium lifted as soon as possible. , MISCELLANEOUS Mayor Happ read the following letter from Pack and Company, Inc. regarding the First Avenue East Storm Sewer Project: Mayor Happ City Hall Kalispell, MT 59901 December 28, 1976 Re: Kalispell Storm Sewer Dear Mayor Happ: We would like to take this opportunity to express our appreciation for the excellent cooperation given to us by the City and the different departments during the construction of our recent storm sewer job Harvey Knebel, Joe Longpre, Bill Clements, Ron Anderson and their related departments were always willing to cooperate when called upon. We would also like to compliment the engineering firm of Thomas, Dean & Hoskins for their efforts to make the job run smoothly. Doug Daniels and Mike Fraser were very efficient in keeping the problems to a minimum as well as being available to us at all times for information and inspection. We felt the entire job ran smoothly and realize this would -not have been possible except for qualified people and the fine cooperation we received from the City. We trust that our efforts to do a good job has met with your approval. Thank your Sincerely, PACK & COMPANY, INC. Isl Ronnie Pack Ronnie Pack President RP/mp cc: Thomas, Dean &-Hoskins INSURANCE Finance Director Nystul reported that the City has taken steps to correct errors on fire and theft insurance on vehicles. He recommended that the council adopt a policy that employees who drive their own vehicles and receive a car allowance should show proper certification that they are carrying $100,000 liability, $300,000 bodily injury each person, and $50,000 property damage. Councilman Sliter moved that the recommended policy on insurance coverage for employees using their own vehicles and receiving car allowances be adopted. Second— ed by Councilman Allen. City Attorney Donahue stated that he would advise that the City be additional name insured on employees' policies. Councilman Grainger stated that he felt that insurance coverage was adequate with just the employees' policies. Councilman Sliter agreed to add 'city be named additional name' on employees' policies. Councilman Allen seconded the amendment. Question called. Motion carried. Mayor Happ reported a claim from the League of Cities & Towns in the amount of $200.00 for the purpose of hiring an extra lobbyist when needed at this -legislative session. It is too much for Dan Mizner, Executive Director, to do all the lobby— ing. Assessments are being made on a pro —rated basis according to the sizd of the city or town. Councilman Sliter moved we pay the assessment from various funds of the City. Seconded by Councilman Daley. Motion carried. TRAFFIC LIGHT Mayor Happ has received word that the State Highway Department will install a traffic light, either at llth or 13th Street & Highway #93. It is the recommendation of the Flathead Safety Council that it be placed on llth Street. Mayor Happ asked that the decision be made by the On —Going Traffic Committee which will meet tomorrow morning and a letter be written to the Highway Department as soon as a decision is made. 132 ZONING REGULATIONS Mr. Steve Petrini, Director of the APO staff, was present to answer questions concerning adoption of new zoning regulations. Mayor Happ scheduled a meeting at 7:00 P. M., Monday, January loth for the council, Mr. Petrini and staff members, City -County Planning Board and Board of Adjustment members. It is hoped that all corrections and amendments to the proposed new zoning regulations will be made at this meeting and that the regulat- ions will be ready for adoption by the City Council at its next regular meeting. ELECTRONIC ACCOUNTING SYSTEM Finance Director Nystul reported that he had reviewed the bid for the accounting machine. The specifications were broad and any company could have bid. Finance Director Nystul recommended that we accept the bid for the 90 character per second L99 Series because we are looking at a minimum of 10 years service and because we will be doing 4000 water bills per month. He recommended that we accept all the software except utilities billing. We would first do the payroll, and then the budgetary accounting. 'Whenthat is going well we would than begin the water billing. Trade-in for old machine is $175.00. Forms and supplies may take 3-5 weeks. Total cost will be $31,156.00. Councilman Sliter moved the council accept the recommendation of Finance Director Nystul. Seconded by Councilman O'Boyle. Motion carried. Mayor Happ reported that we have received classification specificiations for personnel. The book was prepared by John Evans as a service of the League of Cities & Towns. Mayor Happ reported that the City was turned down in their application for Public Works Bill funding. Mayor Happ talked to Senator Melcher and was told he would try to help us with the application for the CDA grant for $300,000. Mayor Happ reported that she had also talked to Representative Baucus who reviewed our first application for a grant. He told her that there were several reasons for the denial - the Indians had a higher unemployment rate - our per capital income of $3035. was much higher than the Indians - and our sewer project was not labor -producing. Out of 68 applications we rated 34th. LICENSE & PERMIT BONDS Wm. W. Parker & Ray 0. Tronson dba Glacier View Heating & Air Conditioning Bond ' Newell E. & Gregory White Carson dba Carson Brothers, Gas Contractor Continuation Cart. A. R. Lyford dba Lyford Plumbing & Heating Plumber Continuation Cert. A. R. Lyford dba Lyford Plumbing & Heating Gas Installer Continuation Cart. Herman -J. Slama dba Slama Plumbing & Heating Co. Excavator Continuation Cert. Dallas Munter Plumber Continuation Cart. John J. Vincent dba Vincent Plumbing Plumber Continuation Cart. Ivan M. Ibsen & Richard C. Ibsen dba Ibsen Plumbing & Heating Gas Instllation Continuation Cart. Ivan M. Ibsen & Richard C. Ibsen dba Ibsen Plumbing & Heating Plumber Continuation Cart. , W. C. Richards & Laurence A. Richards dba Richards Sheet Metal Oil Burner Installation Continuation Cart. Richards Sheet Metal, Inc. Gas Installation Continuation Cart. Anthony J. Migneault dba M & M Electric Electrical Contractor Continuation Cart. Herman J. Slama dba Slama Plumbing & Heating Street Opening Continuation Cart. Slama Plumbing & Heating Plumber Continuation Cart. 133 Herman J. Slama dba Slama Plumbing & Heating Cc Byron G. Hoylman & Earl A. Mills dba General Sheet Metal Gas Installer Gas Installation Continuation Cert. Continuation Cert. Councilman Allen moved approval of License & Permit Bonds as reviewed by City Attorney Donahue. Seconded by Councilman Sliter. Motion carried. Mayor Happ introduced Jean Bleken, candidate for Councilman for Ward Two. Mayor Happ reported two grievances filed by Local #256 APSCME. One concerns group health insurance which is not available to a new employee until after 6 months employment. Chairman of the union grievance committee indicated they may be willing to negotiate a 60 day waiting period. This could be a negotiable item in the next contract. The other grievance concerns salary rate increase for Don Drown negotiated by Bill dements, Street Foreman. The grievance committee feels salary changes should be negotiated by the union. Both matters will be taken under advisement by Leonard York, labor Consultant, on his next trip to Kalispell. Councilman Williams moved adjournment. Seconded by Councilman Allen. Motion carried. Minutes approved as presented on January 17, 1977.