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06/07/76 City Council MinutesTHE REGULAR MEETING OF THE CITY COUNCIL WAS HELD MONDAY, JUNE 7, 1976 AT 7:30 P.M. IN THE COUNCIL CHAMBERS OF CITY HALL. MAYOR HAPP PRESIDED. ALL COUNCILMEN WERE PRESENT EXCEPT COUNCILMAN OLSON. APPROVAL OF MINUTES Councilman Daley moved the minutes of the regular meeting of May 17, 1976 be approved as presented.- Seconded by Councilman O'Boyle. Motion carried. OPEN GOLF COURSE SEED AND FERTILIZER BIDS Bids received for seed and fertilizer as advertised for the golf course were as , follows: Firm Seed for Tees, Seed for Fertilizer Bid Bond Fairways & Rough Greens Eisenman Seed Co. Fairfield, MT 1.292 6.00 145.00 None Kalispell Feed & Grain Kalispell, MT 1.43 6.68 143.00 None Equity Supply Co. Kalispell, MT 160.00 None - Turf —Seed, Inc. Cashiers Hubbard, Oregon 1.33 (amended) 7.08 139.00 check Jacklin Seed Co. Spokane, WA 1.45 7.16 145.15i Bid Bond Grassland West Co. Cashiers Culdesac, ID 1.37 6.60 176.o0 check 0. M. Scott & Sons Marysville, Ohio 1.47 (alternate) 6.75 Alternate ' Package Bid Bond Councilman Sliter moved that the bids be referred to the park committee to confer with the golf association and with power to act. Seconded by Councilman Williams. Motion carried. REVENUE SHARING PLANNED USE REPORT The Revenue Sharing Planned Use Report for the entitlement period from July 1, 1976 to December 31, 1976 was discussed. The totalfundsfor this period are $96,248.00. Suggestions for the use of these funds were: boom truck for parks and street signals; street sweeper; two dump trucks; police van; curbing in Woodland and Peterson Parks; new city hall. Past priorities that have not been completed, such as Arizona Street were discussed. Participation by the city in street SID's for paving was also suggested. Councilman Sliter moved that the planned use be Multipurpose and General Government, Capital Outlay. Seconded by Councilman Daley. Motion carried. FIRE TRUCK Fire Chief Peters presented the projected funds available for the purchase of the new fire truck. The balances, without considering interest on investments are: December 1977, $111,598.00; June 1978, $124,598.00; and December 1978, $150,984.00. The cost should be around $200y000.00 and the delivery date could be 18 to 30 months. Clerk ' Beardslee stated he felt the council should approve the financing of the difference between the funds available and the coat price, prior to the advertising for bids. Councilman Sliter moved that the council go on record approving the continuation of the 2 mill assessment for the fire truck in the capital improvement program and that when the truck is acquired, if the fund is not adequate, financing be arranged through local banks. Seconded by Councilman O'Boyle. Motion carried. ADDRESSING THE COUNCIL Williams Smithers of Blue Shield presented a request for a 10% increase in the cost of the city health insurance plan. He stated the rate for the city hes remained low. 11 When the plan was renewed last year additional benefits were added without an increase in costs. However, hospital and doctor costs are going up as much as 1-21% per month. Costs of other plans are also going up but the city plan is going up less than others. Doug Daniels, of Thomas, Dean & Hoskins, presented the design planning report for the First Avenue East project. The project is being designed for construction in 1977. Councilman Schwartz asked if the state would participate in replacement of parking lost due to the change from angle parking to parallel parking. A meeting will be held June 9 with the highway department and anyone interested to review the project. COMMITTEE REPORTS CITY DEVELOPMENT Councilman Granmo reported the downtown merchants do not have their petition for the alley paving completed yet as they have been quite busy. FINANCE Councilman Sliter reported the finance committee met and reviewed the claims for May, found them in order and moved they be paid. Seconded by Councilman Granmo. Carried. A letter from Finance Director Nystul requesting a policy on prepayments of SID and Sidewalk & Curb assessments was read. Such a policy is necessary because prepayments of interest do not cover the costs of the next bond call. Councilman Sliter moved the council adopt the policy of requiring prepayments of assessments on SID's and Sidewalk & Curb bonds to be with interest to date of payment, plus thirty days. Seconded by Councilman Schwartz. Motion carried. Councilman Sliter reported that Finance Director Nystul had presented a program recently at Rotary Club. He recommended the program for other organizations as good public re— lations for the city. Councilman Sliter also reported on a meeting Wednesday with the alcohol center people and most of the council. The center people are asking for financial support and probably will want to make a request at budget time. SAFETY COMMITTEE Councilman O'Boyle read a request from Police Chief McDowell to promote Patrolman Philip N. Fisher to the rank of Sergeant, retroactive to June 1, 1976. Councilman O'Boyle moved appointment of Patrolman Fisher to the rank of Sergeant retroactive, to June 1, 1976. Seconded by Councilman Williams. Motion carried. Police Chief McDowell also requested the residency requirement be waived in order to hire Kay Cahill as night dispatcher. Chief McDowell reported he had interviewed several applicants and thought she would be the best one for the vacancy. Motion by Councilman O'Boyle to grant Chief McDowell's request to waive the residence requirement and hire her on a six month probationary period. Seconded by Councilman Williams. Motion carried. The Mayor reported that all department heads had been directed to provide a list of all employees living outside the city because this must come before the council. Councilman O'Boyle also reported on Chief McDowell's request for a light to be installed in the parking lot behind Josephs Lounge. Motion by Councilman O'Boyle that the city install a street light in the ABC Trust parking lot. Seconded by Councilman Daley. Motion carried. PARKS AND RECREATION Councilman Daley reported on the county park board meeting. The county is quite con— cerned about the Rainbow family coming. RESOLUTION NO. 3053 Councilman Daley moved that Mayor Happ be authorized to sign Change Order One with Tamarack Industries on the contract dated May 6, 1976 for an additional sidewalk restored at the Conrad Mansion. Seconded by Councilman Sliter. Roll call vote. All voted aye. Councilman Daley moved that Mayor Happ be authorized to sign a contract with Arvid Kristofferson to paint the outside of the Conrad Mansion with a maximum cost of $1,800.00. Seconded by Councilman Sliter. Motion carried. Councilman Daley moved to hire Stahly Engineering & Associates to prepare the design and plan costing approximately $3,000.00 for a sprinkler system for Woodland Park. Seconded by Councilman Schwartz. Funding will be under the present BOR project. The plan is for the entire park although only a portion will be constructed at this time. Motion carried. 64 RESOLUTION NO. 3054 Councilman Daley moved adoption of Resolution No. 3054 a resolution to amend the gambling roles and regulations of the City of Kalispell; to provide that raffles may be conducted in the City without having first obtained a city license therefore; to provide for licensing of dealers and renewal and to set investigations and license fee therefore; to declare an emergency and provide for immediate effective date. Seconded by Councilman Williams. The city will recognize current Flathead County dealers licenses in lieu of investigation for renewals. The present raffle resolution requires anyone holding a raffle to purchase a basic gaming license. The committee felt this would eliminate a lot of trouble. Councilman Granmo asked if there was any anticipation of the city entering into the countywide gambling commission. Councilman Daley felt that it delegated power to the county commission that is the responsibility of elected city officials. Roll call vote. All voted aye. Councilman Daley moved that when the Southwest Drainage Project is approved, Stahly, Engineering & Associates be authorized to furnish engineering designs for this project. Seconded by Councilman Schwartz. This is the area described in the 1974 storm sewer master plan. The authorization is for storm system only. Councilman Allen voted no; all others voted aye. Motion carried. STREET & ALLEY After consideration of asphalt bids received at the last meeting, Councilman Allen moved acceptance of the low bid from American Asphalt. Seconded by Councilman Daley. Motion carried. Councilman Allen mowed to authorize the Director of Public Works to contact the property owners along First Avenue East project to inquire if they wish a curb cut or not. Second— ed by Councilman Schwartz. Carried. Councilman Alley moved to adopt the Montana Department of Highways design for wheel chair ramps as part of Kalispell City Code, Section 24-19. Seconded by Councilman Sliter. Motion carried. RESOLUTION NO. 3055 A letter from the Department of Highways with an attached "Memorandum of Understanding" for the Kalispell South Loop was read. Councilman Allen moved the adoption of Resolution No. 3055, a resolution adopting the memorandum of understanding with the Montana Depart— ment of Highways for Project M-6730, the Kalispell South Loop reconstruction. Seconded by Councilman Williams. On roll call vote, all voted aye. A letter from the Hockaday Art Center requesting improvement in the parking for patrons was read. The matter was referred to committee for study. Councilman Allen reported on the On —going Traffic committee meeting held June 2nd. An agreement with the Montana Department of Highways for Federal Aid Project No. SRS-4148 (50) 267 for sign updating on off system roads was presented. Councilman Allen moved to authorize the Mayor to sign this agreement. Seconded by Councilman Daley. Motion carried. Councilman Allen stated he would be out of town from June 8 to June 20 and Councilman Williams would act in his absence. ANEEXATION Councilman Schwartz read a letter from the city —county planning board regarding the Slams Addition. Action was deferred to the next meeting because the letter was received on Friday. isur •mmkT Councilman Williams reported on the city —county planning board meeting. ' The employment committee met and discussed an employee handbook. Copies have been dis— tributed to the council. Mayor Rapp asked if the job descriptions prepared by the League of Cities and Towns had been corrected by the committee and sent to the League. Councilman Williams responded they had not. MAYOR'S REPORT Mayor Happ announced Mr. Bertram of the Environmental Protection Agency in Denver would be in town Thursday to go through the wastewater treatment plant and meet with the city, 615 engineers,manufacturers representatives. Councilman O'Boyle's letter of resignation from the Board of Adjustment was read. Councilman Sliter moved acceptance of the resignation. Seconded by Councilman Allen. Motion carried. Mayor Happ nominated David R. "Moose" Miller as a replacement on the Board of Adjust- ment. Councilman Sliter moved confirmation of the appointment. Seconded by Council- man O'Boyle. Motion carried. A letter from City Judge Willis for vacation leave from June 16 to 21 was read. Motion 1 by Councilman Allen to grant the leave. Seconded by Councilman Sliter. Motion carried. The Mayor reported on the organizational meeting of the police commission. Mayor Happ appointed Councilman Granmo as chairman of the sewer and water committee effective this date. She also read a memorandum issued at the request of the Flathead Association of Insurance Agents appointing Finance Director Nystul as the city ins- urance laison officer. The proceeds from the garage sale were $6,730.30. A special award (one bag of marbles for practicing auctioneering) was given to Police Chief McDowell. The Mayor introduced Charles Cebulla and Howard Grainger who are interested in the council seat being vacated by Councilman Olson. She indicated appointment would be made at the next meeting. Dave Stanley has reported he thought the HUD people would have some word within 40 days. RESOLUTION NO. 3056 Councilman Sliter introduced the following resolution and moved its adoption: a res- olution calling for the sale of $445,000.00 Sewage System Revenue Bonds, Series 1976. Seconded by Councilman Aden, Roll call vote. All voted aye. Meeting adjourned at 9:35 more or less. 76. Minutes appro as Oresented June 2 , 19 / , s Norma E. Happ, Mayor