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05/17/76 City Council Minutes57 THE REGULAR MEETING OF THE KALISPELL CITY COUNCIL WAS HELD AT 7:30 P.M., MONDAY, MAY 17, 1976 IN THE COUNCIL CHAMBERS AT CITY HALL. MAYOR HARP PRESIDED. ALL COUNCILMEN PRESENT. APPROVE MINUTES Councilman Schwartz moved approval of the minutes of the regular meeting of May 3, 1976 as presented. Seconded by Councilman O'Boyle. Carried. Councilman Schwartz moved approval of the minutes of the special meeting of May 10, 1976 as presented. Seconded by Councilman Granmo. Carried. CITY OFFICIALS REPORTS City Clerk and City Treasurer for March 1976. Director of Public Works, Police Chief, Police Judge and Sanitarian for April 1976. Councilman Daley moved acceptanceofthe city ,officials reports as presented. Seconded by Councilman Granmo Carried. OPEN BIDS Asphalt Materials American Asphalt License #2736 A Price per ton at plant ......... $9.47 Estimated quantity required - 6200 Tons --$58,715.00 Pack and Company License #2760 A Price per ton at plant ......... 11.25* This price includes a No -Strip Additive. Councilman Schwartz moved the bids be referred to the street and alley committee for consideration. Seconded by Councilman Sliter. Carried. AUTHORIZE CALL FOR BIDS - Grass Seed & Fertilizer for Golf Course Expansion Project Councilman Sliter moved Director of Public Works Knebel be authorized to call for bids for grass seed and fertilizer for the golf course expansion project. Seconded by Councilman Daley. Carried. ADDRESSING THE COUNCIL Leutischa Sorenson, Food Stamp Outreach Worker, 628 Brooks, Missoula, addressed the council regarding the food stamp plan. She distributed litermture, explained how the program worked and how it could be made to work better. Her primary object is to inform people of the eligibility requirements so that if they know someone who is entitled to food stamps they can be so notified. Marshall Noice addressed the council asking to annex his property which is located between Meridian Road and Highway #93 and in the center of the Gosney property. The adjacent road is a private road belonging to Mr. Gosney. After discussion of several problems, Councilman Schwartz moved approval of a recommendation to the City -County Planning Board to annex Mr. Noice's property with the following requirements - (1) that parcel #1 of the Gosney property be included in the annexation; (2) a fire hydrant be installed within a reasonable distance; - (3) the private road be dedicated to the City as an east -west road with provision that all persons abutting the road will sign a waiver of no protest for developing under an SID at a later date; (4) a cul-de-sac largeenoughfor a garbage truck to turn around be constructed on the road. Seconded by Councilman Williams. Carried. REVENUE SHARING REPORT Councilman Sliter reported that the next planned use report will be for the period July 1 through December 319 1976 and the amount wdoeived will be $96,248.00. Councilmen and department heads were asked to submit ideas for expending the money for this period at the June 7th council meeting. The report will then be adopted and published and must be in Washington D. C. by June 25th.. 58 10U1• ,i,10i The council as a whole met on May loth. The committee discussed adopting an admin- istrative policy on medical examination for employees. Councilman Williams asked City Attorney Donahue to check with the Workmens Compensation Division and check city liability as to cost factors to us, and liability of the city for an accident caused by an employee ]mown to be in poor health. The Montana League of Cities and Towns is anxious to print the employee classification report prepared by them several months ago. Discussion as to whether to try to make the few changes we want now or have the report printed as it is and make the changes as necessary. ' Councilman Williams moved we accept the employment classification report and give the employment committee power to act on minor changes before being printed. Seconded.by Councilman Allen. Carried. Councilman Williams reported a communication from Leonard York, Labor Consultant for the City, which deals with terms for an employee handbook. The handbook will be passed out to present and future employees, dealing with the responsibilities each have to another; alcoholic and drug problems; and the general job character that we would like to main- tain. Mayor Happ reported she had talked to Leonard York and he would like to meet with the council at 2 P. M., Wednesday to discuss wage negotiations. Councilman Williams reported that the City -County Planning Board met May llth with the main topic of discussion being the formulation of an agricultural policy in relation to the soil conservation service. ORDINANCE No. 858 ANNEXATION - Hollo Addition - ORDINANCE No. 858 Councilman Schwartz moved to enact Ordinance No. 858 an ordinance to provide for the alteration of.the.boundary of the City of Kalispell by including therein, as an annex- ation, Hollo Addition No. 62. Seconded by Councilman Sliter. Roll call vote._ All voted aye. REsoiumloN-wo. 305.0 `- Councilman -Schwartz moved adoption of Resolution -No. 3050 a resolution=to approve as -a --sub- division, Hollo Addition No. 62. Seconded by Councilman Sliter. Roll call vote. All �otede. I iouncj an Schwartz moved that preliminary approval be given the Fisher Subdivision and that the city clerk advertise for a public hearing at owners expense. Seconded by Councilman Allen. Carried. STREET & ALLEY Councilman Allen reported his committee met May 13th with a delegation from loth Avenue West and problems were straightened out. Councilman Allen reported that some progress is being made on the request for improving the street in the dry bridge area. Mayor Happ will be meeting May 18th with the county commissioners to work on a general improvement of the area to be shared by the city and county. Appleway Drive will also be discussed. Councilman Allen reported that having received a cashiers check for the bid for gravel, that the street and alley committee has accepted the bid of McElroy & Wilken, Inc. A request that something be done about the parking problem at the Forest Service Build- ing, 290 N. Main was referred to the street and alley committee. Councilman Allen moved that the 'no parking' signs on the east side of;5th Ave. W. N. from Railroad Street to Idaho Street be removed. Seconded by Councilman Daley. Carried. Councilman Allen moved that parking meters be removed on the east side of lst. Avenue West from_let. Street to Center Street with no parking allowed and the parking on the west side of 1st. Aveenue West from let. Street to -Center be changed from diagonal to parallel. Seconded by Councilman Williams. Carried. Councilman Allen reported that the On -Going Traffic meeting at their May 4th meeting discussed bicycle safety.. Jim Salansky and Mike Britton attended the meeting and were interested in forming a Bike Association for promoting safer bicycling. Police Chief McDowell reported he had given a talk on bicycle safety and among other things had suggested that persons bicycling on the strip into the city enuld turn off Highway #2 at Landry Oil Company, go past Gilbertson Trailer Court and come in on Oregon Street. That the county should be approached about making a paved bicycle path on this route. Coming out of the City, bicycles could use 2nd. Street West, around Woodland Park and hit Highway #2 just east of the viaduct. He suggested schools for educating riders would be very helpful. The On -Going Traffic Committee discussed three subdivisions - Ports Villa, Green Acres, and Slama. Ports Villa has a question as to access on 2 Mile Drive. On the Slams Addition a T Intersection on 7th Ave. W. N. & W. Wyoming was discussed and the committee will make a recommendation to the City -County Planning Board. Councilman Allen reported a letter from Thomas, Dean & Hoskins, Inc, which stated that during the past two weeks they have been collecting data on subsurface soil conditions on the let. Avenue East and Center Street project. Samples have been submitted to the Highway Department for testing for "R" values. They have also been running laboratory tests on the soils for moisture -density relationships, Atterburg limits, and graduations. They are in the process of developing base maps for the project at present. A report on their findings and recommendations for the exist- ing water lines within the project boundaries has been prepared and forwarded to the Highway Department. A copy of a letter from the Highway Department indicates the balance in the Kalispell Urban Highway system fund is $462,000.00. This amount does not include the funding for urban systems contained in the 1976 Federal Aid Highway Act which the President has recently signed. PARKS Councilman Daley reported that the Park Committee with power to act has awarded the low bid for black dirt for the golf course expansion project to McElroy & Wilken. Councilman Daley reported that the park committee will meet in conjunction with the employment committee next week to discuss briefly ideas for the coming year. SAFETY Councilman O'Boyle reported a request from Police Chief McDowell for a vacation patrolman and a vacation dispatcher for June, July and August. One dispatcher, Mary Lea Norman., is very ill and may not be able to work for several months. Councilman O'Boyle moved the request be allowed for a vacation patrolman and a vacation dispatcher for the months of June, July and August. Seconded by Council- man Williams. Carried. Councilman O'Boyle read a request from Fire Chief Peters for permission to call for bids for an 85' aerial platform ladder apparatus. The safety committee reviewed the request May 13th and found it in order. Councilman O'Boyle moved Fire Chief Peters be authorized to call for bids for an 85' aerial platform ladder apparatus with bid opening to be June 21, 1976. Seconded by Councilman Sliter. Carried. CITY DEVELOPMENT Councilman Granmo reported that a petition is being circulated among the business men on Main Street requesting the formation of an S.I.D.-for alley beautification and generally meeting with approval. SEWER. & WATER Councilman Olson: -reported the following letter concerning the 1st. Avenue East Storm Sewer Project: :. D.A. Davidson & Co. Inrorporale0 Montana's Oldest Investment Firm May 14,1976 P.O. Box 5015 Davidson Building Great Falls, Montana 59403 Honorable Mayor and City Council Members {406)727-4200 City 'call Offices: Billings, Kalis,ell, Montana 59901 Butte, Helena, Kalispell, Missoula Rc: $445,000 City of Kalispell Sewerage System Bond Issue Members: Midwest Stock Exchangelnc. Pacific Stock Dear Norma and City Council Members: Exchangelnc. letter is to follow up my conversation with Gary Nystul and Let ...e "ryor and City Council members know that the bond attorneys will have a bond .. i-..aution and Official Notice of Sale prepared for the City to adopt the 'c of May 24°h with the bond sale being held the week of May 31.- y H. Easley ;:mlcipal Bond Department Jl'. icnb WASTEWATER TREATMENT PLANT Director of Public Works Knebel reported that the wastewater treatment plant is -running very well since the squeegees have been lowered. Monday the --DOD report was the best the plant has ever recorded. MISCELLANEOUS Mayor Happ reported the Tri—City Meeting will be at noon on Wednesday, May 18th at the Hanging Tree in Whitefish. Mayor Happ thanked the Camp Fire Girls for the baskets of flowers presented to the City which are now hanging from the light posts and providing much extra color and beauty to the City. Mayor Happ announced that Finance Director Nystul will be the city's representative at the Recodification Meeting being held by the Montana League of Cities and Towns in Missoula at the Sentinel High School on June 22nd. Any other interested persons are welcome to attend. CHANGE ORDER — SID 322 Stably Engineering & Associates presented the following Change Order for council Approval: 1. Item #12 — Adjust Manhole — $100.00 2. Lower MPC Gas Line — Force Account — Total 656.00 61 3. Encase Sewer Stub in Concrete — Force Account — $155.12 4. Install curb turns and approaches to Medical Arts Bldg.-1,182.05 5. Install 4'" water stub for Lutheran Home — Total — 1,753.00 Total $3,846.17 Original Contract Price: $74,448.85 New Contract Price: $78,295.02 The contract time will not be changed. The date for completion of all work will be July 19, 1976. ' RESOLUTION NO. 3051 Councilman Allen moved adoption of Resolution No. 3051 a resolution adopting the change order for SID #322 as presented above. Seconded by Councilman Sliter. Roll call vote. All voted aye. PETITION FOR S.I.D. A petition for an S.I.D. to construct a sanitary sewer service for residents on 5th Avenue East from 14th to 18th Streets was presented to the city council. RESOLUTION NO. 3052 Councilman Sliter moved adoption of Resolution No. 3052 a resolution of intention to create an S.I.D. to construct a sanitary sewer system for residents on 5th Avenue East from 14th to 18th Streets East. Seconded by Councilman Allen. Roll call vote. All voted aye. City Attorney Donahue will set a date for a public hearing as soon as the names of property owners are verified. OF COUNCILMAN OLSON May 17, 1976 ' Mrs. Norma Rapp, Mayor City of Kalispell Kalispell, MT 59901 Dear Mayor Happ: I find it regretfully necessary, because of a change in employment, to submit my resignation effective June 30, 1976. It is very difficult for one to leave an area where they were born and raised — especially when they like it. I will certainly miss my association_ with you, the council, city attorney, departments heads and city crews. It has been a very valuable experience that I shall never forget. I am also sorry that I will be unable to complete my obligation to the people of Ward 3 — especially those who helped me get elected. I only hope everyone understands that the opportunities that prompted this move were such that we could not pass them up. Respectfully, Robert G. Olson Ward 3 Councilman Councilman Granmo moved acceptance of the resignation with regret. Seconded by Councilman O'Boyle. Carried. ' Councilman Williams moved adjournment. Seconded by Councilman Allen. Carried. Minutes approved as presented June 7, 1976. Norma E. Eapp,'Wof ATTEST: Marjo-' Gie-mmann, Deputy City Clerk