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04/19/76 City Council Minutes39 THE REGULAR MEETING OF THE KALISPELL CITY COUNCIL WAS HELD AT 7:30 P. M., MONDAY, APRIL 19, 1976 IN THE COUNCIL CHAMBERS AT CITY HALL. MAYOR HAPP PRESIDED. ALL COUNCIL- MEN WERE PRESENT. APPROVE MINUTES - Councilman Williams moved the minutes of April 5, 1976 be approved as presented. Seconded by Councilman Allen. Carried. OFFICIAL REPORTS City Clerk and City Treasurer for February, 1976. Director of Public Works; City Sanitarian; Police Judge; Police Chief for March, 1976. Councilman Williams moved the official reports be accepted. Seconded by Councilman Allen. Carried. R.S.V.P. REQUEST Councilman Sliter moved we deny request for budget assistance in the amount of $1500.00 and all future requests for assistance by social services. Seconded by Councilman Schwartz. Councilman Williams questioned including in the motion future denials as a blanket policy. Councilman Sliter replied that we gave $2400.00 to the Youth Guidance Home to help get the project off the ground and now others are asking for financial assistance and a policy should be set. He added that these services are helpful to the community, but the city just does not have funds for these services and that if we started to aid and then could not continue it would be doing them a disservice for future years. Question called. Motion carried. Mr. Ralph Curtis, 1615 5th Ave. East, stated that when his area was annexed into the city about 8 or 9 years ago, they were promised water and sewer service. The water service was put in, but they have no sewer system. He stated that due to high water table in the area he and other residents are having septic tank problems. He asked if the city would extend sewer service to the area. City Attorney Donahue advised that an engineering survey be made of the area to help establish the cost and an SID be formed. Councilman Williams moved that Director of Public Works Knebel assist the residents in the area so that an SID can be formed. Seconded by Councilman Daley. Carried. ADDRESSING THE COUNCIL Mr. Dale Schlegel, 1825 5th Ave. East, addressed the council concerning the junk yard at Glacier Concrete Co. on the south side of the east and west road. He reported that it is not fenced and is gradually spreading to a larger area and is very offensive, and requested the city investigate the area. Councilman Allen moved the request be referred to the Health and Safety committees to report bacl�,,to the council. Seconded by Councilman Schwartz. Carried. SELECT POLLING PLACES, ELECTION CLERKS AND JUDGES, AUTHORIZE VOTING MACHINES Councilman Allen moved that City Clerk Beardslee be authorized to select polling places, election clerks and judges, and use voting machines. Seconded by Councilman Olson. Carried. AUTHORIZE CALL FOR BIDS FOR CRUSHED GRAVEL AND ASPHALT MATERIAL Councilman Allen moved that Director of Public Works Knebel be authorized to call for bids for crushed gravel as needed. Seconded by Councilman Williams. Carried. Councilman Allen moved that Director of Public Works Knebel be authorized to call for bids for asphalt material. Seconded by Councilman Daley. Carried. Councilman Allen moved that the bid for Sidewalk and Curb construction be awarded to Tru-Mix Concrete Co. Seconded by Councilman Williams. Carried. M HIRE ENGINEERING FIRM Councilman Schwartz stated that an engineering firm should be hired on each individual project. Councilman Sliter stated that we should let the Director of Public Works hire on an individual project, hourly pay basis. Councilman Granmo said that it was his understanding that this would be for advice and work on projects too small to bid. Councilman Daley stated that he agrees with Councilman Schwartz. That we have three competent engineering firms in our area and that all three should be given an opportunity to work on an hourly basis. Councilman Olson stated that he did not agree that all three are competent - that,two of the firms are not on top of what is going on in the city. Councilman Williams stated that most let class cities do have an engineering firm, either on a retainer basis or part time basis to aid and assist the city engineer or director of public works when they deem it adviseable. He added that he thought it necessary to retain a firm to assist department heads or the director of public works then they do not have the time or knowledge required. Councilman Olson added that this matter has been discussed in committee and that it was decided that hiring one engineering firm for a 2 year period was the answer. Councilman Schwartz stated that he did not -agree with the idea at all, but if it is a committee recommendation, then a vote should be taken on the recommendation. Councilman Allen moved that the city hire the firm of Thomas, Dean & Hoskins, Engineers, Inc, on a 2 year basis - hourly or project basis - on a mandatory rotating basis. Seconded by Councilman Williams. Ro11`.call vote. Councilmen Daley and Schwartz voted no. All other councilmen voted aye. Motion carried. - Mayor Happ asked that only the director of public works be authorized to retain the engineering firm. Councilman Sliter suggested that Mayor Happ and Director of Public Works Knebel get together and form a policy. Councilman Sliter moved that the council authorize $1500.00 of revenue sharing funds for paying the engineering firm for the balance of the fiscal year. Seconded by Councilman Williams. Carried. Councilman Schwartz stated that he felt that the council had defeated the code of ethics for the engineering firms in our area. Councilman Williams reported on the City -County Planning Board meeting of the 13th. Discussion centered around the Springdale Addition in Evergreen - the staff policy to assist with recent appraisals for the city council - assistance of staff on HUD applic- ation which will be forthcoming. EMPLOYMENT Councilman Williamsreportedthat he has been in touch with Leonard York, Labor Consult- ant, last Wednesday. He is currently entering into preliminary discussion with the three unions. He will be receiving correspondence from Mr. York's office in the near future on the job classification review. ANNEXATION - PUBLIC HEARING _ Motion enacting Ordinance #857 withdrawn at regular council meeting of 5/3/76 ORDINANCE #857 Councilman Schwartz moved enactment of Ordinance #857 an ordinance of final acceptance on the Hollo Addition. Roll call vote. All voted aye. Councilman Schwartz stated that the annexation committee has received petitions to annex the Slane Addition #19; and Ports, Villa #2, Addition #65 and these will be reviewed by the City -County Planning Board for recommendation. Councilman Schwartz moved that an ordinance be written naming appointed officials, establish priorities and correct titles. Seconded by Councilman Sliter. Carried. Referred to the employment committee. 41 Councilman Schwartz cited several officials who are not in the old ordinance, such as the director.of public works and park superintendent. Ralph Jackson, building inspector, under the new building codes, should be termed "building official". This position holder, more power than inspector and gives him the right to organize and follow functions as recommended. Councilman Williams moved to establish the position of building offical or department, and charged City Attorney Donahue with drafting such ordinance. Seconded by Councilman Sliter. Carried. STREET & ALLEY ' Reporting on the On -Going Traffic meeting, Councilman Allen stated that the highway department has awarded the contract to install the bouncing ball at St. Matthews School and the Idaho Street signals. The Airport Road project has been delayed because of a problem with the water table. There is not much chance for a traffic signal at Main and Eleventh Street. Angle parking on lat. Ave. East and lat. Ave. West must go. Pack and Company has the contract for construction on Highway #93 North and a section of Conrad Drive. There will be further discussion on Mission Street before it is closed. Councilman Schwartz interjected his thoughts about abolishing angle parking on let. Ave. East and let. Ave. West. The business people will be losing about half of the parking spaces and he feels we should discuss this further before consenting to this change. The change will give more traffic lanes and will move traffic better, but the loss of parking spots will be a problem. Councilman Allen had a report from Thomas, Dean & Hoskins on the let. Avenue East and Center Street project as follows: Coordination with the State Highway Department regarding specs and miscellaneous information and gathering of information on water lines on lat. Avenue East as to whether or not new lines should be constructed. Councilman Allen reported on a meeting with the Central Business District on alley improvement project. Most were in favor of concrete alleys rather than blacktop. The city has a past commitment to help with the project. Councilman Allen moved Seconded by Councilman the city participate, if the Sliter. Carried. project goes, to 1/3 of the cost. An S.I.D. for a business district is more difficult to form because of out-of-tdwn property owners, etc. - plus the amount of time for publication, it is doubtful if the project can be started for several months and perhaps not this year. Ing Councilman Daley reported that as the sanitarian is now a member of the County Health Board, our ordinance on the Farmers Market should be changed to read "the Flathead County Health Officer and. Director of Public Works shall approve the Market Master". Councilman Daley moved the Farmers Market Ordinance be amended to make the necessary change from City Sanitarian to Director of Public Works. Seconded by Councilman Williams. Carried. Councilman Daley presented the following report on Lawrence Park: Three University of Montana students, Doug Perchal, Garry Merz, and Stewart Chandler spent Friday evening, Saturday and Sunday morning gathering information for the preliminary project plan on the Lawerence Park Stillwater area. Peiter Drent gave them their orentation of the project area and City Parks and Golf Course. Saturday afternoon they met with Mayor Norma Happ, Councilman Daley, Terry Bruchel of Fish and Game Dept., George Haddow, Manager of Municipal Golf Course, Richard Wyman, Manager of the Legion Baseball League, Harold Haven, Supervisor of the Minor League baseball teams, Vernon Day and Lee Lewis, area residents. Each of these supplied information concerning their field of 42 interest. Instructions: Points of information given: Primary item --a league baseball field Leave wilderness area as is Covered assembly building Bbard walk, observation trail around outer area 3 par Golf Course Open area Consider Senior Citizen Recreation Group picnic area By June, they hope to have these primary plans ready to present for comments. FLATHEAD HIGH SCHOOL PROJECT Councilman Daley moved that Flathead High School be authorized to use that part of Plot 3, Southwest of the Sanitary Sewer Plant not being used for sludge disposal, for old time f'aaming project, with a 1-3 year renewable use lease to be drawn to recommendation of city attorney. Seconded by Councilman Williams. Carried. Councilman O'Boyle reported that the animal control shelter has requested no rabid animals be brought there, but taken directly to a veterinarian. FINANCE Councilman Sliter reported a request from Finance Director Nystul as follows: TO: FINANCE C01.24ITTEE AND COUNCIL K1014: GARY NYSTUL SUBJ. MUEST FOR CORRECTION. 1. Because we are now getting underway with the golf course project for this summer, we need to correct the fund structure as established in the budget ordinance. This will facilitate the accounting and have our accounts conform to those recommended by the NationalCommittee on L`-overnmental Accounting. I therefore request that we be authorized to change the Golf Course Project, BOR 30-00293 from the General Fund to a Trust and Agency Fund.. Councilman Sliter moved the Trust and Agency Fund for the Golf Course be set up as soon as practical. Seconded by Councilman Olson. Carried. RESOLUTION NO. 3048 Councilman Sliter moved adoption of Resolution No. 3048 a resolution to accept a golf course change order. Seconded by Councilman Schwartz. Roll call vote. All voted aye. Councilman Olson reported that he had chaired the last APO meeting. One important item brought out was the power Of the people in the county to request or protest zoning to keep development out and the legality or lack of legality concerning this action. F, �1 48 Councilman Olson reported the following letter from the Department of Environmental Sciencesl Department of Health and Er Onmental Sciences STATEOFMONTANA Environmental Sciences Division P.O. Box 1031 Kalispell, Montana 59901 April 7, 1976 Honorable Norma Happ, Mayor City of Kalispell City Hall Kalispell, MT 59901 Subject: Kalispell Water System Dear Mayor Happ: Jchn&.An&,r M.D. Me 04 Attached is a field investigation report prepared by Mr. Geoffrey Hughes following his March 12, 1976 inspection of the Kalispell water system. Your attention is directed to his comments. Sincerely, David NUn allee, F.E. Water Quality Bureau ` Environmental Sciences Division UN: jh cc: Mr. Harvey, Knebel, City Engineer B.C. McIntyre, M.D., Flathead Co. Health Officer Mr. Art Clarkson, SDH$ES, Helena Kalispell/Reading DepaTrtment of Heath and Erkonmenta Sciences lurch 22, 1976 P.O. Box 1031 Kalispell, Montana 59901 FIELD INVESTIGATION Location: Kalispell Date: March 12, 1976 Person Seen: Mr. Joe Longpre, Water Dept. Supt. Water Supply John&.Ande.M.D. o1aecrort The City of Kalispell.takes water from three separate sources. A spring in Lawrence Park constitutes the primary source. Disinfection is accomplished at this location by means of a gas chlorinator. A 340 foot well in Depot Park and a 300 foot well on the south side of the city supplement this source. Storage is provided by 3 separate storage tanks. Two ground level tanks have capacitites of 2.5 million gallons and 1 million gallons. The elevated tank has a 100,000 gallon capacity. 44 Comments and Recommendations All equipment inspected appeared well maintained and operating properly. The machinery and buildings were freshly painted and looked neat and clean. Mr. Longpre and his staff should be commended for the excellent condition of this system. Respectfully submitte , Geoffrey Hughes Water Pollution Control Specialist Environmental Sciences Division GH:jh cc:. Honorable Norma Happ, Mayor Mr. Harvey Knebel, City Engineer B. C. McIntyre, M.D., Flathead Co. Health Officer Mr. Art Clarkson, SDH&ES Kalispell/Reading Councilman Olson reported the following letter from Thomas, Dean & Hoskins: MOWS, S, DEAN S 110SIONS, INC. C.onau[fin� Gnr�ineerd T. H. Thomas, President Wayne W. Dean, Secretary -Treasurer OFFICES IN GREAT FALLS, BOZEMAN AND KALISPELL Mr. Bob Olson, Chairman Water and Sewer Committee City of Kalispell. Kalispell, Mont. 59901 Dear Bob,. April 16, 923 South Main Street Kalispell, Montana 59901 Ph. 755-5246 - Area Code 406 1200 Twenty -Fifth Street South Great Falls, Montana 59405 Ph. 761 -301O - Area Code 406' 1976 Re: Kalispell Storm Drain, Phase I On April 13, the Mayor, the finance director, and I contacted Mr, John Easley regarding the bond sale for the subject project. Mr. Easley stated that the bonds could be sold during the week of May 13 providing that he receives a letter from the City stating that they will have an audit at the beginning of the fiscal year and that he receives a letter from an independent registered engineer certifying that the sewer incomes are sufficient to meet the bond payments. He will need these letters by April 19. We have prepared the letter of certification as required from the engineer and forwarded a copy to Mr. Easley on April 16. After the discussion with Mr. Easley, a tentative date for opening construction bids was set for June 7. This date would allow the council to determine the award of the bid not later than July 22 (45 days after bid opening). This date falls 69 days after the bond sale which should be sufficient time to receive the finances from the bond sale. If finances are received earlier, the award could be made earlier. Your consideration of the above proposed schedule and any formal action required by the council would be appreciated. If you have any questions, please contact us. 45 Very truly yours, THOMAS, DEAN, & HOSKINS, INC. DED:mt BY: -L 1 49-74 ougl E. Daniels ENGINEERING STUDIES - DESIGN - SURVEYS Sewer System Revenue Bond Sale TO WI? I IT MAY CONCERN: As requested by the City of Kalispell, we have reviewed the following information: 1. Statements of income and cps- ;es for the Kalispell sewer fund for years 1972 through 1975. 2. Statement of actual and estimated expenditures for fiscal year 1975 - 76 through February, 197E. 3. The city finance director's report on estimated ihudget for fiscal years 1975-1976 and 1976-1977. 4. The debt service requirement schedule prepared by D.A. Davidson, Inc, for the anticipated bond sale and existiiig bond issues. Based on our review of the above information and in accordar,( with the requirements of city resolution 2861 (1972 seiner bond issue) Section 8, Article 2.03, parag4cpb 4, ony eity resolution 2F36 (1968 sever bond issue) Section 6, Article E.02, paragraph 4, we hereby certify that in our profe:oional opinion, the not revenues of the City of Kalispell Sewage System, as defined in the above referenced resolutions, to be received each calendar year during the term of the exulting bonds and bonds to be cold for the construction of Kalispell §§form Drain Improvements, Phase 1, will be at least equal to the maxiw4m amount of principal anti interest to come due each year. This certification is predicated upon the following premises: 1. That the sewer charge rates cb now institutcd at 120% of the water charge sates will not be reduced during the term of the bonds. 2. That the sewer flat rate charge for storm drain improvements will bo instituted and will generate approximately $261876..00 annually. 3. That the sewer charge rates will be periodically adjusted to compensate for increocea in operating and maintenance costs due to increased requirements and inflation. 41 That the anticipated bond issue for the ec :truction of Kalispell storms drain improveasnts, Phase I, will be in the amount of $4450000.006 at an estimated interest rate of A,% for a.period of 20 years, and that the redemption schedule will riot vary signifieently from the schedule prepared by D.A. Davidoon and trauamitted to the City of Kalispell on April 13, 1976. 46 Respectfully submitted, THOMAS. DEAN, & HOSKI?ds> INC. BY: T. H. THO?MS Letter concerning the audit went out on April 15th and letter concerning sewer incomes went out on April 16th. ' Councilman Olson reported the following letter to Water Supt. Longpre: Mr. Joe Longpre, Supt. i�7ater and Sewer Department CitV of Kalispell Kalispell, Montana 59901 Dear Joe, April 19, 1976 Re: Kalispell Water System Improvements I'm submitting an "Application for Beneficial Water Use Permit" for your use in obtaining a permit for the proposed well near the intersection of 2-mile Drive and North Meridian Road. I have estimated the production high, but this can be revised after the well is constructed. I have included a copy of the instructions for filling ' the application. The fee will be $62.50, according to the schedule on the instructions. If there are any questions, please contact us. DED:mt cc; Mr. Bob Olson, Chairman Water & Sewer Committee Very truly yours, THOMAS, DEAN, & HOSKINS, INC. -E BY: �. Douglas E. Daniels Councilman Olson reported that there was a noon meeting today with Dave Stahly, Stably - end Associates, Inc., concerning requirements for the Community Development Grant. Both short term and long term objectives were discussed which our city may consider regarding upgrading the sub -standard areas with our community. Mr. Stahly will be putting together a preliminary draft form for our review and consideration. A public hearing will have to be held on the report. Councilman Granmo moved that Mayor Happ be authorized to set a date for the public hearing at her discretion. Seconded by Councilman Sliter. Carried. AUTHORIZE CALL FOR BIDS Councilman Daley moved that the golf course association be authorized to call for bids for black dirt. Seconded by Councilman Sliter. Carried. 47 MISCELLANEOUS Councilman Daley reported that there has been considerable beer drinking in Woodland Park and asked the news media to report that the police department will be enforcing the ordinance which prohibits same. Director of Public Works Knebel reported that the rebuilding of a portion of lat. St. West will be completed next week. Following that several patching crews will be repairing and filling holes in the streets and avenues. When this is completed, the street crews will start on Washington Street. ' At the disposal plant, Morrison-Maierle Engineers are taking care of corrections, such as installing windows and the stand-by engine now works. The sample sent for analysis was reported negative. The plant is almost back to normal operation. LICENSE & PERMIT BONDS Ford Lund Plumber Bond Councilman Allen moved we accept this bond as approved by City Attorney Donahue. Seconded by Councilman Daley. Carried. Councilman Williams moved adjournment. P 1 forma E. Happ, r