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11/03/75 City Council Minutes434 THE REGULAR MEETING OF THE KALISPELL CITY COUNCIL WAS HELD AT 7:30 P.M., MONDAY, NOVEMBER 3, 1975 IN THE COUNCIL CHAMBERS AT CITY HALL. MAYOR HAPP PRESIDED. ALL COUNCILMEN WERE PRESENT. APPROVE MINUTES Councilman Williams moved approval of the minutes of the regular meeting of October 20, 1975 as corrected. Seconded by Councilman Sliter. Carried. Councilman Schwartz moved approval of the minutes.of the special meeting of October 28, 1975. Seconded by Councilman Allen. Carried. ADDRESSING THE COUNCIL ' Mayor Rapp made three calls for addressing the council. No one appeared to address the council. COMMITTEE REPORTS PARKS - Councilman Daley reported that the BOR has requested Park Supt. Drent to formulate plans for the next one, two and three years. There will be a meeting of the park committee at noon, November 17th. Councilman Daley moved that the Babe Ruth Baseball League be authorized to build the food and drink dispensing building at Lions Park, with the city funding up to $2300.00 for materials from revenue sharing funds. There was no second to the motion. Project sent back to committee for further study. GARBAGE Councilman Daley reported a request from Shop Foreman Wilson for a new garbage truck. Director of Public Works Knebel reported that some money had been put into capital outlay for a new truck, but there is no cash for the purchase. Councilman Daley said he is studying the garbage charges and will have a report at the next meeting. He is also working on a new ordinance for pet control. STREET & ALLEY Councilman Allen reported that most of the pending problems will be referred to the On -Going Traffic Committee which will meet at 10:30 A.M. on Friday. Director of Public Works Knebel reported that they are digging.out 9th Avenue West between Center and 2nd Street. Next week they will be working on 8th Avenue West. After that they will be working on College Avenue. Leaf pickup is progressing throughout the city and is being stockpiled at Lawrence Park for mulch. ANNEXATION Councilman Schwartz reported there will be an annexation committee meeting next Friday after the On -Going Traffic Committee meeting. Councilman Williams read an article from a Wenatchee, Washington paper concerning their wastewater treatment plant. Their problems seemed to be similar to our own. He turned the clipping over to Councilman Olson. SEWER & WATER Councilman Olson reported that the APO Board met and that he was elected secretary. The meeting dealt mostly with changes in procedure and a discussion of zoning in the county. WATER IMPROVEMENT PROJECT - 1973 As the one year warranty was nearing termination, an inspection of this project was made and the following report made: 485 d4 iNOMAS, DEAN 6 NOSIONS, INCe l�0IL6UCl[ILQ C./tplRB¢J'd 923 South Main Street 59901 O O Kalispell, Montana T. H. Thomas, President - Wayne W. Dean. Secretary -Treasurer OFFICES IN GREAT FALLS, BOZEMAN AND KALISPELL Ph. 755-5246 - Area Code 406 1200 Twenty -Filth Street South Great Falls, Montana 59405 October 9, 1975 Ph. 761-3010 - Area Code 406 Mr. Bob Olson, Chairman Water & Sewer Committee City of Kalispell Kalispell, MT 59901 Dear Bob: On October 8th and jects was conducted to require attention prior iod. Re: Kalispell Water System Improvements Schedules I, II, and III. 9th, a final review of the subject pro - determine any deficiencies that might to the termination of the warranty per - Those attending the review were: Mrs. Norma Happ, Mayor; Mr. Joe Longpre, Water Supt.; Mr. T.H. Thomas, Thomas, Dean & Hoskins, Inc.; Mr. Doug Daniels, Thomas, Dean & Hoskins, Inc. A summary of items reviewed and discussed follows: SCHEDULE I, BOOSTER STATION The pumps were observed in operation, including the flow meters, gauges and totalizers. All fittings, piping and pumps were inspected for any evidence of failure. The stand-by generator was activated and observed during operation. The building and grounds were inspected for evidence of settling or other types of failure. Upon completion of the review it was determined that the entire facility was in good condition and no deficiencies were apparent. Mr. Longpre stated that the facility has been operating without problems. SCHEDULES II AND III - DISTRIBUTION SYSTEM The distribution lines installed during this project were inspected for settlement, operation of hydrants, and evidence of failure. During the review it was noted that several areas along Meridian Road had settled. The settlement is confined to areas where the residential water services connect to the main line. It appears that although the main line backfill compaction was adequate, those areas that were excavated later to make service connections were not adequately compacted. We have notified the contractor that these deficiencies exist and require correction. Please refer to the attached copy of the letter to the contractor for a listing of the areas requiring correction. All hydrants were operated and inspected for proper drainage. All appeared to be in proper operating condition. Although many difficulties were experienced during the con- struction, Mr. Longpre stated that the project has not showed evidence of leakage since it was finally approved and accepted by the city. If you have any questions, please contact us. Very truly yours, THOMAS, DEAN & HOSKINS, INC. BY: Dougla E. Daniels DED/fma F.nc l . cc: Mayor Happ; Joe Longpre, Water Supt.; H. Knebel, Public Works Director. October'`28, 1585 Mr. Joe Longpre, Superintendent ' Kalispell Water Deptartment City Hall Kalispell, Montana 59901 Dear Joe, Mr. Carl Lauterjung of Trail's End Construction has informed me that he will repair the trench settle- ment along Meridian Road on the first day that weather will allow asphalt paving. The settlement will be repaired by paving full depth to the adjoining grades where pavement exists. In other areas, earth backfill will be placed to bring the settled areas up to grade. ` If you have any questions or conments, please contact us. Very truly yours, �. THOMAS, DEAN, & HOSKINS, IVC. BY: Douglas E. Daniels 437 Councilman Olson reported a meeting with Mr. Duane Bitney and his counsel, Mr. Jellison. They discussed some of their feelings on the area they are developing in the northwest part of town near the golf course. It was a preliminary discussion on their future needs regarding sewer and water and what they would like to Bee happen. There will be some problems and obstacles to overcome, but the committee was favorably impressed with the development. Councilman Schwartz reported that there is a plot of land in the vicinity of the south- west end of Eighth Avenue West and Eleventh Street, for an out -fall settling pond for storm water from Seventh Avenue West Storm Sewer Project. The price is $10,000.00 and he feels that we should use revenue sharing funds for the purchase. The EPA requires that we conform to their regulations, so we must have land for the settling pond, and the price would no doubt be higher if we wait. Councilman Schwartz moved that Mayor Happ be authorized to use her best judgment in signing an option for the purchase and City Attorney Donahue search the title and a report be brought back at the next meeting. Seconded by Councilman Allen. Carried. Councilman Sliter added that he thought it would be alright to loan the sewer fund money for this purchase from revenue sharing funds, but that the sewer should stand its own expense and return the money when available. FINANCE Councilman Sliter reported the committee had met today, reviewed the claims for October, found them to be in order and moved they be paid. Seconded by Councilman Allen. Carried. Councilman Sliter reported a claim from Kalispell Welding Company in the amount of $1208- 9 covering the last four years. The billing was held up at first pending delivery of goods, then was a matter of poor billing from the company. As there is an ordinance prohibiting the city paying bills past one year old, the claim was sub- mitted to City Attorney Donahue for recommendation. There was no question but what we had received the goods. Councilman Sliter reported that the finance committee met and discussed the Youth Guidance Home, but came to no conclusions. Councilmen discussed it further and all agree it is a good and much needed project. Some councilmen think the city should help with the funding, while others feel that we already are being taxed by the county and would be paying twice. The sponsors of the project will be at the next meeting with more information. City Clerk Beardslee-asked that council members wishing to meet in the council chambers, should so inform the clerks office, so that it can be reserved and avoid any conflict with other groups. MISCELLANEOUS Mayor Happ reported that the County Commissioners have awarded the bid for the North- west Drainage System to Trails End Construction, but that council approval is needed. Councilman Williams moved that the bid from Trails End Construction in the amount of $94,300.00 be accepted. That the city allot 50% or a maximum of $79150.00 revenue sharing funds as payment in addition to the $40,000.00 originally designated for the project. Seconded by Councilman Bergstrom. Carried. Mayor Happ reported that Director of Public Works Anebel and Inspector Jackson are studying the new state plumbing code and will be making a decision as to whether the city will participate in plumbing inspections outside the city limits or let the state set up the plan for this area. Councilman Schwartz reminded the council that we have adopted the Uniform Building Code, but that it has not been enacted or charges made according to the code. Councilman Sliter moved that journal entries and transfers in accounting procedures be referred to the finance committee with power to act. Seconded by Councilman Williams. Carried. Mayor Happ referred to a letter from the State Highway Department to the Flathead Safety Council, with a copy to the City, referring to their letter of October 23rd about traffic signals at Main & Idaho and West Reserve Drive and the Old Whitefish Road. Their traffic unit is presently deciding a project to upgrade controllers on Idaho. They are determin- ing by traffic data to see if a left turn signal from Highway #2 to Highway #93 is 4_38 warranted. Mayor Rapp added that if we have any input for this project the highway department should be so informed. Mayor Happ read a letter from City Clerk Beardslee and City Accountant Nystul informing her of the need for a new accounting machine and the need for room for it to keep the noise away from the general business which goes on in the office. The letter also asked for a decision on whether to proceed with remodeling the water office or if there is a plan for more space to let them know so that they will not waste money on -minor changes. Mayor Happ scheduled a committee meeting for council members for 7:30 P. M., Tuesday, November 25th in the council chambers for a discussion of this problem. Mayor Happ reported that there has been no progress on the purchase of the Henricksen Motors lots south of -the water office. Mayor Happ announced there will be a public hearing of the Montana Department of Community Affairs in Helena, Thursday, November 6th, on H.B. #672 (Montana Economic Development Act of 1975) City Attorney -explained that there are some conflicts within the law, but basically it calls for all Montana land to have a zone, use plan and classification. That there are five zones - residential; commercial; industrial; open space and recreational. The law calls for the city to take an inventory of all land within the city, hold a public hearing, and notify all property owners by registered mail. He estimates this would cost about $20,000.00. City Attorney added that there are two things that can be done - 1. If we do nothing about it before January-.2, 1978, the state will do it for us. 2. If we start and get to a certain point in the inventory, it can be brought to an election by the people and put off for one year. Councilman Williams moved Mayor Happ be authorized either by letter or by attending the EDA meeting in person to voice our opposition to H.B. #672. Seconded by Councilman Schwartz. Carried. Mayor Happ set November 17th for a public hearing to ask for funds from the CIA for the Seventh Avenue West Storm Sewer Project. Mayor Happ asked permission to attend the Public Administration Seminar in Missoula on November 13th and 14th. It is sponsored by the League of Cities & Towns. Councilman Schwartz moved that Mayor Happ be authorized to attend the Public Administrat- ion Seminar for local elected officials in Missoula on November 13th and 14th with travel by private transportation and per diem allowed. Seconded by Councilman Daley. Carried. Mayor Happ reported that she, Supt. Longpre and Brian Orndorff had traveled to Helena on October 27th to loop at their wastewater treatment plant. That they also visited the State Health Department concerning the operations manual for our plant. It was at present at Morrison-Maierle Engineers, but would be returned to the state for further review. License & Permit Bonds LaMont Kotila, dba it Plumbing jCounlman illiams moved that tto ey Donahue be approl Sliter reported tha bung no furthe & permit bond, with previous review by d by Councilman Sliter. Carried. be out of the state November 17th through 19th. meeting was adjourned. 17, 1975.