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10/06/75 City Council Minutes423 REGULAR COUNCIL MEETING THE REGULAR MEETING OF THE KALISPELL CITY COUNCIL WAS HELD AT 7:30 P. M., MONDAY, OCTOBER 6, 1975 IN THE COUNCIL CHAMBERS AT CITY HALL. MAYOR HAPP PRESIDED. ALL COUNCILMEN WERE PRESENT. APPROVE MINUTES Councilman Williams moved the Minutes of the regular meeting of September 8, 1975 be approved as presented. Seconded by Councilman Schwartz. Carried. ' Councilman Daley moved the Minutes of the special meeting of September 29, 1975 be approved as presented. Seconded by Councilman Schwartz. Carried. OFFICIAL REPORTS City Clerk and City Treasurer for July. Police Chief, City Judge, Sanitarian, Director of Public Works for August. Fire Department - July, August September quarterly report. Councilman Williams moved the City Official Reports be approved. Seconded by Council- man Allen. Carried. OPEN BIDS - Police Cars Hines Chrysler Plymouth, Inc. - with trade - Bid - $9,387.00 for 2 cars Delivery date approximately 60-90 days Roy Stakley Chevrolet - with trade - Bid - $4,555.80 for 1 car Roy Stanley Chevrolet - with trade - Bid - $5,305.80 for 1 car Delivery date approximately 45 days ' Councilman Daley moved the bids be referred to the Safety Committee with power to act. Seconded by Councilman Williams. Carried. ADDRESSING THE COUNCIL Mayor Happ made three calls to address the council. No one appeared to address the council. FINANCIAL REPORT - Gary Nystul - City Accountant Hystul reported that in the 2 months he has worked, he has taken the different systems of bookkeeping used in the past by the City and is attempting to set up one accounting system based on the Uniform Accounting System for towns, set up by the State of Montana. Next year at budget time it will be an easy matter to tell how much revenue we have received in each department and from where it came. The water books will be reclassified to follow the Public Service Commission format. Throughout the year he plans to do a complete inventory for the City, establish the correctness of the S.I.D. card files and examine lot descriptions and ascertain the accuracy of the square footage of each parcel. While working in this area for sewer revenue purposes, several small errors were found. He would like to establish a basic purchase order system which will make it easier to process claims. ' Last, City Accountant Nystul reviewed the July Clerks Report. The report includes all individual budget accounts for both revenue and expenditures; shows reconcilement between warrants written and the treasurers report. Also percentage of revenue received and expenditures made. One problem the City has is that there should have been a 1/3 cash reserve in the general fund July 1st to avoid registering warrants from July until taxes are received in December. He will be working to better our cash reserve each year until we have the 1/3 reserve allowed by law. WARMING HOUSE - Mayor Happ voted against the motion made at the special meeting on September 29th to postpone building the warming house next year. Project will go ahead this fall. Mayor Happ thanked the architects and contractor for their contributions. 424 Councilman Sliter moved we accept the low construction bid from Ross Construction Company and proceed with the project. Seconded by Councilman Bergstrom. Carried. Councilman Schwartz said the Architects Association would like to express their wishes on the location for the warming house. Councilman Bergstrom said he thought the council members and Park Supt. Drent should decide the location. Councilman Olson reminded members that the council had already voted on a motion designating the location. Councilman Sliter moved that the Park Committee, Park Superintendent, Architects Association, Fire Chief and Police Chief meet tomorrow at 2:00 P. M. to consider the location. Seconded by Councilman Schwartz. Carried. Councilman Williams moved that any expense over and above the donations and budgeted amount be paid from revenue sharing funds. Carried. ORDINANCE -NO. 843 - WAGE ORDINANCE Councilman Allen asked if any member of the council has made any wage commitment toanydepartment head or city employee. Reply negative. Councilman Schwartz moved enactment of Ordinance No. 843 An Ordinance fixing within limits the annual salary and compensation of city officers and employees of the City of Kalispell. Seconded by Councilman Sliter. Roll call vote. Councilmen Olson, Granmo, Sliter, Bergstrom, Daley voted yes. Councilmen Allen, Schwartz and Williams voted no. Ordinance enacted. [KawayWYsm:ifBisiLyIF.'� Councilman Williams noted that the City -County Planning Board did not meet because of a lack of a quorum: The next meeting will be of interest to all councilmen as they will be attempting to review the Comprehensive Plan. STREET & ALLEY - Councilman Allen reported that the Street & Alley Committee has inspected the First National Bank parking lot between let and 2nd Avenue East and find the lot in need of sweeping and cleaning. They recommend patching holes and a seal coat be applied with gravel chips. It does not appear that the lot should be paved. Councilman Allen reported that the On -Going Traffic Committee has suggested that gas tax money be used for an engineer study on Phase 2 of the storm sewer project, and asked City Attorney Donahue for an opinion. He also reported that our street signs are illegally placed and a study should be made. He stated there is a possibility of using the committee for a traffic study. Councilman Allen reported that the Central Business Alley Beautification Committee plan to pave 5 blocks of alleys (from Center to 5th Street) and the City will pre- pare them for paving. Director of Public Works Knebel reported that city crews struck clay while digging on 8th Avenue W. N. and are now putting in pit run gravel - will wait 3 weeks for it to settle before paving. Depending upon the weather it may wait until spring to be completed. Councilman Schwartz stated that we should be grateful for the new traffic control committee, which is composed of Jim Keithley and a safety engineer from the Highway Department, Director of Public Works Knebel, Police Chief McDowell and Councilman Allen. We have a need for these professional people to solve our traffic problems. Councilman Daley moved that Mayor Happ be authorized to sign Change Order No. 1 for Loftus Landscaping Contract for Golf Course Project. Seconded by Councilman Sliter. Carried. Councilman Daley reported that the gambling commission will be meeting next week and to let him know if there are any complaints. or problems. Councilman Daley reported that the Interlocal Agreement between Flathead County, Kalispell Public Schools and City of Kalispell has been completed. Work on the tennis courts at the high school is completed and they are now working on the courts at Linderman School. Some progress is being made at Thompson Field. At Lions Park they have completed the stands, back stop and wiring. 425 Councilman Daley reported that the contract for the sprinkling system at Lions Park has been awarded to Kalispell Feed & Grain. Harold Haven, representing Babe Ruth Baseball, asked for aid from the City to erect a food and drink dispensing building. He displayed a model building, 16 x 19'3" at the front and 16 x 9 at the back, the extra space at the front of the building to be used for broadcasting. The building will be located at Lions Park between the 2 ball fields. Mr. Havens said the league would provide the labor if the City would provide the materials, amounting to $2,300.00. ' City Attorney Donahue raised the question of liability insurance to protect the City. Councilman Daley recommended the request be referred to the Park Committee and City Attorney Donahue for review, and a decision returned at the next regular meeting. SAFETY - Councilman Bergstrom asked Police Chief McDowell to report on the proposed building security code. Chief McDowell explained that the proposed code would require inside hinges on doors, bars on windows, night lights and other security measures. Building Inspector Jackson said some parts of it are good and that as long as it does not supersede the Life Safety Code it would probably be a good thing, Councilman Schwartz said it was alright for large cities, but he does not think Kalispell needs it. He said it would give the city the appearance of one large jail. That homes would have to install new security items too costly for the average home owner. He felt that individuals should take care of their own security measures. Chief McDowell stated that he had been thinking in terms of commercial buildings only. The matter was tabled for revision. FINANCE - Councilman Sliter reported that the claims for September have been examined and found to be in order, and moved they be approved for payment. Seconded by Councilman Daley. Carried. Councilman Sliter reported that the finance committee had conferred on the sale of bonds for S.I.D. #322 and have awarded the sale to D. A. Davidson, Inc. Councilman Sliter moved that Mayor Rapp be authorized to go ahead with all legal aspects. Seconded by Councilman Bergstrom. Carried. Councilman Sliter moved that City Clerk Beardslee be authorized to sell S & C warrants in the amount of $30,000.00. Seconded by Councilman Bergstrom. Carried. Councilman Sliter moved that the following accounts from the water department books consisting of deposits from people whocannotbe found - tenants - persons deceased - or possibly used on water bills and not deducted - be cancelled and placed in water department cash: Name Amount Date Aerial Survey -Cheater Johnson 5.00 Apr 64 Bolsters Standard Station (Maynard) 5.00 Jan 64 Leo Brester (Phillips 66) 10.00 Jun 67 Earl Fortine 5.00 Aug 65 M. Joseph Hauber (Sportsman Surplus) 5.00 Mar 64 Hilbert Hoffman 5.00 Oct 65 R. H. Kruckenberg-Do not refund 5.00 Sep 64 Mary Langley 5.00 Oct 64 Elizabeth Mager 5.00 Sep 62 Reese Owens -Do not refund 5.00 May 64 Wanda Penn 5.00 Sep 63 James Peterson 5.00 Feb 65 Jerry Peterson 5.00 Jul 65 Mrs. Jerry Peterson 5.00 Jul 63 Mrs. Edwin Pickett 5.00 Nov - Rhodes Pringle 5.00 Oct 65 Arles Rasmussen 2.75 Jan 64 James Reed 5.00 Aug 65 Earl Reese 5.00 Jun 65 Lawrence -Beverly Roberts 5.00 Jan 64 George Smith 5.00 Feb 65 E Fred Tobiason 5.00 Sep 65 Edna Tomfohr 5.00 Jun 65 Dan Treloar 5.00 Sep 62 Robert E. Wall 5.00 Jul 62 Wardall Mobil Homes 5.00 Jun 64 W. Bus. & Tag-Kruckenberg 5.00 Sep 63 Doris Whitney . 5.00 May 64 Richard Whitehead 5.00 Aug 62 F. E. Wilson 5.00 Mar 62 152.75 Seconded by Councilman Bergstrom. Carried. Do not refund Councilman Sliter moved that the following sundry accounts, whose collectibility is doubtful, be charged off: Orville E. Isakson $ 30.14 Ruby Sonju 3.5o E. Russell Geldrich 9.62 A. M. Anderson 26.62 Greenacres Users 99.45 Jim Cooper 4.10 Total $173.43 Seconded by Councilman Schwartz. Carried. CITY DEVELOPMENT Councilman Granmo reported that he has been approached by the FVCC Student Body with a request for reserved parking near the college. I-e told them he was certain the council would not consider reserved parking, but that they will try to help with their parking situation. SEWER & WATER - Councilman Olson reported that a new storm sewer drain has been installed at the intersection of Main & Idaho Streets and is handling the water problem that existed in that area. Councilman Olson reported that he has attended the last two meetings of the APO, but a quorum was not present. He stated they need the county commissioners, the mayor or a representative, in attendance. They also need a finance committee to take care of their bills. Councilman Olson reported a request from City Clerk Beardslee and Water Supt. Longpre to return to the 6 month billing period for sprinkling charges. Councilman Olson moved that the motion on 2/9/70 to make the sprinkling rate effective for 8 months be rescinded and reduce the billing period to 6 months of the year as follows: East Side - June billing which begins immediately following the April reading through October billing, which ends with the October reading; West Side - May billing which starts immediately following the March reading through September billing, which ends with the September reading; And that this change become effective in 1976. Seconded by Councilman Williams. Carried. Councilman Olson reported a request from Lab Technician Sol to attend a training conference on water chemistry and microbiology in Helena on November 3 through 10. He moved that upon recommendation from her supervisor, the request be denied be- cause he felt the training would not be of any real benefit. Seconded by Councilman Bergstrom. Carried. Councilman Olson moved the sale of bonds for the storm sewer project on First Avenue East be postponed until after the first of next year. Seconded by Councilman Daley. Carried. 427 Doug Daniels, representing Thomas, Dean & Hoskins, engineers for the project said that an effort should be made to negotiate with the contractor rather than call for contraction bids- next year. ' 95 4Y4W-5I,Y Mayor Rapp appointed Dale Haarr as a city representative on the City -County Planning Board, replacing Howard Hammer who resigned. Mayor Happ read a letter of request from Fire Chief Peters to promote Melvin Tweet to Fire Department Captain for a twelve months probationary period, effective October 1, 1975. Councilman Bergstrom moved that Melvin Tweet be appointed Captain for a twelve month probationary period, effective October 1, 1975. Seconded by Councilman Granmo. Carried. Mayor Happ reported a letter from Water Supt. Longpre, stating that the hot, dry spell in July, 1975 almost exhausted the water supply from the spring in Lawrence Park. He suggested a well be drilled in the northwest section of the city. Mayor Happ said she has been talking to the Flathead County Commissioners, who will give the city the land to drill a well in exchange for free water for the fairgrounds. Doug Daniels, representing Thomas, Dean & Hoskins, who made a 5 year water study for the city, stated that the reason for the low water level could be because of the agricultural irrigation being drawn from the Stillwater River, from where our spring probably runs. Also, springs can dry up from overuse. He estimated a new well with a generating system in case of power failure, would cost an estimated $150,000.00 to $200,000.00. Mayor Happ read three letters from the Kalispell Public Schools thanking the City for the fine summer recreation program and the assistance provided by the city for their playgrounds. Mayor Happ reported on the League of Cities & Towns Convention in Missoula. One item of interest was that a city can make a request for equipment at no cost, and that she intends to follow through on this. City Attorney Donahue reviewed the resolutions adopted by the league. He reported that the resolution submitted by the City of Kalispell to try and get forest service money from the state and federal governments did go through the resolution committee and to the legislative committee. With a lot of work, it may be included in res- olutions that will be passed on to the state legislature. Councilman Daley reported that this was his first league meeting. That he learned a lot, was very proud of our Mayor Rapp, and urged all council members to arrange their time so that they can attend the meeting next year when it will be in Kalispell. City Clerk Beardslee was elected President of the Montana Municipal Clerks, Treasurers &-- Financial =-Officers Assoc', - He reported that their purpose is to better municipal governments, share ideas and be more productive in their jobs. LICENSE & PERMIT BONDS Richard D. Beard, dba Beard's Electrical Co. Electrician Councilman Sliter moved that license & permit bonds reviewed by City Attorney Donahue be approved. Seconded by Councilman Bergstrom. Carried. Councilman Williams moved adjournment. Minutes approved as corrected October 20, 1975. ATTEST: Marjo a Giermann, Deputy City Clerk Norma E. Happ, M y�br