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07/21/75 City Council Minutes337 PRELIMINARY BUDGET HEARING AND REGULAR MEETING THE KALISPELL CITY COUNCIL HELD ITS REGULAR AND PRELIMINARY BUDGET HEARING MEETING IN THE COMMUNITY ROOM OF THE CONRAD NATIONAL BANK AT 7:30 P.M., MONDAY, JULY 21, 1975. ACTING MAYOR HAPP PRESIDED. ALL COUNCILMEN WERE PRESENT. MINUTES 1 Councilman Schwartz moved the minutes of the Regular Meeting of July 7, 1975 be approved as presented. Seconded by Councilman Bergstrom. Carried. Councilman Daley moved the minutes of the Special Meeting of July 9, 1975, be approved as read. Seconded by Councilman Allen. Carried. Councilman Schwartz moved the minutes of the Special Meeting of July 16 and 18, 1975, be approved as presented. Seconded by Councilman Sliter. Carried. CITY OFFICIALS REPORTS City Treasurer and City Clerk for May. City Judge, Police Chief, Sanitarian and Director of Public Works for June. Quarterly Report for Fire Department. Councilman Williams moved acceptance of the city officials reports. Seconded by Councilman Allen. Carried. OPEN BIDS - RECREATION AREA - THOMPSON FIELD PROPOSAL ' CONSTRUCTION OF RECREATION AREA To: The Honorable Mayor and City Councilmen The undersigned, having familiarized himself with the proposed project including the job site, local working conditions, availability of materials and labor,. plans, specifications, and all related contract documents, hereby promises to provide and furnish all of the labor, materials, necessary tools, expendable equipment, and all utilities and transporation services necessary to perform and complete in a workmanlike manner the construction of the Rocreation Area located at Thompson Field, all in accordance with the contract documents including Addenda Nos.1 , issued thereto, within the time set forth therein for the following amounts Ifigurea) X ("words) Item No, 1-Removing topsoil (approximately 462 Cu Yards ) and /grading subsoil. 11 (figures) (words)✓' Item,- No. 2.Sub-Base Material 6" of piturn with 95% compaction. Approximately 462 Cubic Yards <'. C'c ,r % /-,✓ figures words Item 1L06,3. Cushion material brought to a grade 2" below finished grade. Approximately 67 Cubic Yards of 3/4 inch crushed gravel. figures �kwords " L Item No, 4, Asphalt Cement Surfaces figures words 3 Itom No. 5. Furnishing and installing chain link fencing according to the drawings and speoifications: figures (words) 0 -Item No. 6 Furnishing and installing two double posted outdoor ba"skot-ball backstops and baekboard,4 removable steel tennis net posts; sleeves placed in concrete and tennis net tightening devices, two top grade tennis nets, 2 removable steel vol]eyball posts, sleeves planted in concrete and net " tightening device, and 1 top grade volley -ball net. All to be placed as shown on the drawings and specificationss - f'�rv'/�i H/' � Oli1l��,sc.a .rr..,�Ji✓�-'��Liw+O / / I figures . (words) Said price covera'all incurred expenses which arise from performance "ofthe ., work as; required in.the contract documents. • 1 .. _ �+4-ram. cwG/S.�l2i.✓�� nip : '� . . in the amount of «,�. & words. figures as required by the Advertisement for Bids. DATED AT KALISPELL, MONPANA, this day of .f " Firm Name By .. Title ,/,�: i-s>e'—iiiy�•-..•�.� - - �. Addresses .4-- Telephone Montana Contractor's .License 'No. r ss -PROPOSAL OOSJSTRUCTION of RECREATION AREA . 'Tot The Honorable Mayor and City Councilmen p The undersigned, having familiarized himself with the proposed project 1 including the job site, local working conditions, availability of materials II and labor, plans, specifications, and all related contract documents, hereby promises to provide and furnish all of the labor, materials, necessary tools, expendable equipment, and all utilities and transporation services necessary to porform and complete in a workmanlike manner the construction of the Rocreation Area located at Thompson Yield, all in accordance with tho contract documents including Addenda Nos. issued thereto, within the time set forth therein for the following amount) . '. �T- figures words Item No, ).Removing topsoil (approximately 462 Cubic Yarde and grading subsoil.". ^. (figures)" (words) 339 Item,•: No, 2.Sub-Base Material 6" of piturn with 95% compaction.. Approximately , 462 Cubic Yards ,. figures words Item No. 3. Cushion material brought to a grade 2" below finished grade. Approximately 67 Cubic Yards of 3/4 inch crushed gravel. .. figures words Item No. 4. Asphalt Cement Surfaces 1' :� _ ` -.. Y _ i. .figures words Item No. 5. Furnishing and installing' chain .link fencing according to the J drawings and specifications: figures words 'Item No. 6 Furnishing and installing two double posted outdoor basket -ball backstops and backboazd,4 removable steel tennis net posts, sleeves placed in concrete ,and tennis net tightening devices, two top grade tennis nets, 2 removable steel volleyball posts, sleeves planced in concrete and net tightening device, and 1 top grade volley -ball not., All to be placed as shown on the drawings and.specificationse f words Said price covers all incurred expenses which arise from performance of the work as required in the contract documents., T/iiTPB/t %�Lv�/Y7it�i �rvo /ru a(wa' si, arSr u't i b 3. - (words) figures ' as required by the Advertisement for Bids.' DATED AT YALISPF.LL, MONTANA, this 2 I day of 1975 Firm N IC (^D r�� 7/_ /( 7- By , / <<'L/' % Title \`-SiJQ?n Address -Bou 22 _ ll f Telephone 75-5- Montana Contractor's License 'No. 2760 13 Councilman Daley moved bids be referred to the`park committee with power to act. Seconded by Councilmad Bergstrom. Carried. 390 OPEN BIDS - GRAVEL AMERICAN ASPHALT, INC.' 2085 HWY 2 BAST City of Kalispell Kalispell, Montana Gentlemen: KALISPELL. MONTANA 59001 July 21, 1975 e Please consider our bid for gravel crushing per your invitation for bid openJning on July 21, 1975. Item no 1 3A inch crushed gravel, estimated quanity of 12,000 tons ® $1.86 per ton total price $22,320.00 Item no 2 inch crushed gravel, estimated quanity of 12,000 tons ® $2.31 per ton total price $27,720.00 Item no 3 3/8 inch chips estimated quanity of 1000 tons M $ 7.80 per ton total price , $ 7,800.00 The above bid is based on material being loaded on city trucks at our pit. Thank you for your consideration. Very truly yours, Arnold A. Kohl PHONE 756-7955 1 �111�ittj MCELROY & WILKEN, INC. Ready Mix Concrete KALISPEL, MONTANA Phone 756.5775 P. 0. Box 35 rage rvo. 1 uI y a6�� PROPOSAL SUBMITTED TO PHONE GATE Jul 21 1975 city of Kalispell STREET JOB NAME PO Box 5 10 Gravel Bid TY. CISTATE AND ZIP CODE JOB LOCATION Kalis ell Montana 01 JOB PHONE RCDATE OF PLANS, ARC-- We hereby submit specifications and estimates for: Materials - loaded, on your trucks at our.,pit. Item #1 - 120000 tone 3/41' Pit Run Crushed 0 $2.00 per ton. Item #2 - 12,000 tons 1/2" Pit.Run Crushed 0 $2.20 per ton. Item #3 - 1,600 tons 3/8" Chips 0 $4.60 per ton. 4 391 Montana contractors' license #4001-0 Class C. Gravel prices are firm upon providing gravel items listed above. MC jCUppDC hereby to furnish material and labor — complete in accordance with above specifications, for the sum of: Payment to be made as follows: dollars ($ ) - - Net by the loth of the month on deliveries of preceding month. a as Interest will be added on Past due accounts at the rate month. All material is guaranteed to be as silicified. AN work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation gram above specifics- Authorized tions involving ertro cosh win be executed only upon written orders, and will become an Signature extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, termite and other necessary Insurance. : This proposal may be Lys�� Our a+re..l�lly cweied by Workmen's compensation Insurance. Withdrawn by Ue if not accepted within days. Arreptattre of propas l —The above prices, specifications and conditions are satisfactory ant are hereby accepted. You are authorized Signature to do the work as specified. Payment will be made as outlined above. Dale of Acceptance: Signature ew,Y 1147 eewm.I line —was, {aaLYa walaua a.miq nC.. Iowa..... Councilman Allen moved bids be referred to the street & alley committee with power to act. Seconded by Councilman Daley. Carried. OPEN BIDS as Road Oil THUNDERBIRD PETROLEUMS, INC. P. 0. Box 1766 — Minot, North Dakota 58701 P.O. Box 2094 Great Falls, Montana 59401 July 18, 1975 City Council City of Kalispell Kalispell, Montana 59901 ATTN: George Beardslee RE: "Bids on Road Oil" City Clerk Dear Sires We would like to take this opportunity to make you the following offer on your bid request for 030,000 worth of Road Oil to be suppliedifrom July 1, 1975 to June 30, 1976: Item No. le We will supply MC250 to MC 3000 Road Oil to meet or exceed the Montana State Hi?hway Specifications for 185.20 per ton. Ail grades of oil will contain z per cent of a no strip additive. Item No. 2. We will supply MC30 or N.0 70 Road Oil with additive for ,85.20 per ten. All prices will be as of the date of delivery and may increase or decrease in accordance with current crude oil postings and current freight rates as quoted by the Montana Motor Tariff Bureau. All Road oils will be delivered F.O.B. your storage tanks located at the City Shops on First avenue West, Kalispell, Montana, at proper temperature for immediate use. Thank you for your consideration of our bid. Sincerely yours, 392 Big West Oil Co. division Thunderbird Petroleums, Inc. David M. Brotnov District Manager PHILLIPS PETROLEUM COMPANY MARKETING DIVISION BOX 191, GREAT FALLS, MONTANA 59403 PHONE 406 761-4100 City of Kalispell P.O. Box 1035 Kalispell, Montana 59901 Re: Bid on Road Oil ATTENTION. George Beardslee, City Clerk Gentlemen: July 18, 1975 We are pleased to submit for your consideration our quotation and/or agreement subject to the conditions and provisions contained on the reverse side of this letter and any Governmental Regulations in effect now or that may be imposed at any future date. Our quotation is on Items 1 & 2 of your bid call as follows: I I Item #1 90,000 Gallons MC-250 to NE-3000 @ $63.00 per ton. o�I "d < Anti —Strip Additive/� $5.50 per ton of asphalt. $2.1 e, Tvh Item #2 _ 10,000 Gallons MC-30 to IC-70 @ $66.50 per ton. �r el,oea� \ ' Anti —Strip Additive/ @ $5.50 per ton of asphalt. C A gr 6o ram,) Estimated current freight rate to Kalispell, Montana is 68 CWT based on 46,000 The net loads or equal to $13.60 per ton. Prices quoted are F.O.B. our Great Falls, Montana Refinery and are our current spot prices. All prices will be the price in effect day and date of shipment and are subject to change on any given day. All shipments of above products are to be in accordance with and governed by the prevailing provisions of the applicable tariff or tariffs, including any accessorial charges such as (pump off, demurrage, etc.), to be paid by consignee. The above products will meet specifications of the Montana Department of Highways. All orders requested by 2:00 P.M. to insure delivery.the following day. TERMS OF SALE: Net 30 days from date of invoice. Purchaser's financial respon— sibility must be satisfactory to seller. Delinquent accounts will be subject to a delinquency charge of 1% per month, in accordance with Phillips Petroleum Company policy. We appreciate this opportunity to be of service to you. ACCEPTED:Yours very truly, PJ�IILIPS PETROLEUM COMPANY BY: C,/� 'Authorized Agent Owen Anglum, Ma -lager Wholesale Sales DATED: Councilman Allen moved the bids be referred to,the street & alley committee with power to act. Seconded by Councilman Schwartz. Carried. 393 ADDRESSING THE COUNCIL Councilman Bergstrom introduced Mr. Ted W. Parod who asked council permission to lease approximately one half acre of land at the airport for constructing a building and pad for operating a helicopter service. The land at present is hay land and they want only a small part of it for their operation. Among other things, Mr. Parod explained, they wish to operate the helicopter as an emergency medical service within about a 50 mile radius. Both hospitals will have land pads for their use and they have the approval of the hospital board, doctors and airport manager, Mr. Don Claypool. Councilman Schwartz moved they be allowed to proceed with the lease, subject to approval of the airport board and city council airport committee. Seconded by Council- man Bergstrom. Carried. MERIDIAN ROAD IMPROVEMENTS - Mr. Ken OtBrien, speaking as a resident on Meridian Road, stated that he had not attended the public hearing held by the city council, county commissioners and state highway department. But, as -the project has pretty well been dropped because of highway regulations that the road be a total of 55 ft in width and requiring right- of-ways into peoples lawns, making the road unacceptably close to homes, he suggested that the road be made 44 ft wide which would be wide enough for safety in a 25 mile speed limit zone. He suggested that a sidewalk on one side of the road should be ample, that the 10 ft parking be eliminated and the street be improved to a 44 ft width. Mr. OtBrien asked that the city council approach the state highway department with these suggestions and see if the council, commissioners, city -county planning board and highway department cannot resolve the problem. ADOPT PRELIMINARY BUDGET - Councilman Sliter moved preliminary budget be set as follows: General Fund - 58 Mills; Fireman Pension - 4 Mills; Capital Improvement - 3 Mills; (Fire Truck Reserve 2 Mills, Street Equip Reserve 1 Mill) 1 Insurance - 3 Mills; (Fire Dept 1 Mill, Police Dept 1 Mill, Liability 1 Mill) a total of 68 mills, and directed -publication of notice. Seconded by Councilman Allen. Carried. EMPLOYMENT - Councilman Williams reported that working contracts are arranged and pretty well in agreement between the employment committee and unions, but wages still need to be negotiated. The city offer on wages is 5% raise - 4% insurance and 1% longevity. The Police Protective Association is asking for 17% - International Association of Fire Fighters 16% - Local #256 is asking 12-14%. The council will meet as a com- mittee of the whole at 5 P. M. at the city shop to continue negotiations. Councilman Williams moved that: 1. The council declare a moratorium on hiring with respect to new positions. Vacated positions or replacements may be filled only upon the recommendation of department heads or supervisory personnel; 2. A moratorium be declared on all supervisory salaries until such time as the council can meet with each individual department head; 3. Supervisors in each department be asked to submit to the employment committee, ' if the possibility should occur, the number of people that can be cut back in each department and the departments concerned with seasonal work, the number of people that can be cut reflected there also; and that these items be in force until otherwise authorised by the council. Seconded by Councilman Allen. Councilman Sitter voted no. Councilman Bergstrom abstained. Motion carried. RESIDENCY REQUIREMENT Councilman Williams reminded City Attorney Donahue that the ordinance concerning residency requirements is to be submitted at the next regular meeting. 394 REQUEST TO MOVE HOUSE - Councilman Schwartz moved that Reverend Paul Taylor be permitted to move the house located at the disposal plant to a location on Sth Street and loth Avenue West. Seconded by Councilman Bergstrom. Bldg. Inspector Jackson stated that the house meets all re- quirements for zoning and size. Motion carried. ANNEXATION Councilman Schwartz explained the petition of Gary Guest for annexation of property south of the city limits. It will house a roller skating rink and other recreation facilities. It will fit zoning requirements for that area and street requirements. Councilman Schwartz moved Intention of Annexation of Guest Addition #61, subject to meeting all City -County Planning Board and City of Kalispell requirements. Seconded by Councilman Bergstrom. Carried. Councilman Schwartz reported he had just received a petition asking that Highland Park Professional Subdivision be annexed. This is property south of the new hosp- ital. This petition will be deferred until next meeting so that the annexation _ committee can review the request. SLAMA ADDITION Councilman Allen reported that he and Director of Public Works Knebel had investigated the street and traffic flow problems in this proposed annexation. With their limited time, they felt that a solution would be for the developer to build a street from the west aide of Colorado Street to the County road, cost to be -borne by developer. City Attorney Donahue stated that even though satisfactory streets were built, there Is still the problem of the city code which states that the annexation must be the same as the abutting property, which is R1 toning and the request for annexation is for R2 zoning. _ Councilman Schwartz moved that the request for annexation by the developer of the Slama Addition be deferred. Seconded by Councilman Daley. Councilman Bergstrom and Williams voted no. Motion to defer carried. ' Property owner, Mrs. Beatrice Leistiko, stated for the record that she was satisfied living on the dead end street on Utah and using the alley for an entrance to her property. Council promised a decision will be made at them August 6th meeting on the Slama Addition annexation. Councilman Schwarts reported that he had served on the APO Board, as a member and also as an officer, for several years -and now felt one of the new members might better serve for the next four years.. Councilman Schwartz moved that he be released from his appointment to the board. Seconded by Councilman Allen. Carried. Acting Mayor Happ asked council approval of the appointment of Councilman Olson to replace Councilman Schwartz as a member of the APO Board. Councilman Sliter moved the city council approve the appointment of Councilman Olson to the APO Board. Seconded by Councilman Bergstrom. Carried. Councilman Allen reported a request from Ralph Jackson that a stop sign be placed on the south end of Garland Street & 3 Mile Drive. Matter was referred to the Safety Committee. Councilman Allen reported that as things stand now, there will probably be no improve- ments on Meridian Road south of the Railroad. INZVI*� Councilman Daley reported that the Park Committee has awarded the Golf Course Contracts for both the Irrigation System and the Fine Grading to Loftus Landscaping. Inc. of Kennewick, Washington, contingent on approval of review by City Attorney Donahue. Councilman Daley moved the Golf Course Project be authorised to purchase screened humus from Joe Rose, North Fork area, at 7.00 per yard. Seconded by Councilman Bergstrom. Carried. 395 Councilman Schwartz asked City Attorney Donahue to check the performance bond on Loftus Landscaping, Inc., and requested the new contract form be used for the contracts. Councilman Daley moved Acting Mayor Happ be authorized to sign Change Order No. 6 for the golf course project for additional, work which will consist of excavating a park path. Cost will be $2,330.00. Seconded by Councilman Sliter. Carried. Councilman Daley introduced Mr. Jim Tannehill, representing New Car Dealers Assoc- iation. Mr. Tannehill stated that their association had heard a request from Recreation Director, Huz Jensen, for assistance in buying playground equipment. He stated that $900.00 is waiting for them as a donation toward buying the equipment. The equipment costs $1800.00 and the $900.00 will be matched with BOR funds. After discussion, Councilman Daley moved the equipment be installed at Thompson Field. Seconded by Councilman Allen Carried. Councilman Olson thanked Mr. Tannehill for the very generous offer and stated that on behalf of the council he wished to express his appreciation for the donation. Councilman Daley also expressed his appreciation to the New Car Dealers Association and suggested a plaque be placed on the equipment giving credit to the association and to the Bureau of Recreation. FINANCE Councilman Slater reported that the finance committee had met with the Golf Course Project Improvement Committee and that they discussed the problem of the BOR money being paid to the City about 3 months after the billings are submitted. They decided the most reasonable way to meet this problem was for the golf course to pay the Interest on the registered warrants. Councilman Slater moved the city be authorized to register warrants at the expense of the Golf Course Association. Seconded by Councilman Olson. Carried. SEWER & WATER Councilman Olson reported that the Storm Sewer Project bond sale is proceeding on schedule. He has been advised that the bonds will be sold on or about August 25th. The committee has advised the engineers, Thomas, Dean & Hoskins that the City cannot give consent to starting construction until the bonds are sold. MISCELLANEOUS BUSINESS Councilman Bergstrom stated that he gets lots of inquiries about the pet situation Chief McDowell reported that he has changed the working hours of the dog catcher, and would like some time to see if it is effective. Councilman Schwartz said that some time ago, a letter was written to the State Humane Society asking for help with the overpopulation of pets, but that they did not respond. Discussion followed on solutions - higher license fee - license both cats and dogs - a new ordinance - Councilman Williams moved that the Health Committee reexamine the license fees; be authorised to request available information from other cities; chairman be authorized to send a second request to the State Humane Society, and that a report be made at the second meeting in August. Seconded by Councilman Bergstrom. Carried. ORDINANCE NO. 837 Councilman Daley moved to amend Ordinance. No. 717, Sec. 10-9 (Removal of Fire Hazards from Private Property Required) to add "Weeds, and any grasses over eight inches in height constitute a fire hazard after July 1." Seconded by Councilman Bergstrom. Roll Call Vote. All voted aye. RESIGNATION OF MAYOR BJORNEBY asn &4 01 kak'YeU "IN THE HEART OF THE NATION'S PLAYGROUND" KALISPELL, MONTANA 59901 July 21, 1975 To The City Council And The Citizens of Kalispell: With a mixture of regret and relief I present my resignation from my position as Mayor of the City of Kalispell, regret that I will no longer be a part of the City Government with attendant feelings of accomplishment, relief that I will be free of the many frustrations and irritations that go along with the Mayor's job. I have completed fourteen years in City Government, six as Alderman and eight as Mayor; a little longer service to the City than any of my predecessors. Now it is time to turn it over to my suocessors, Health has been a big factor in this decision, as well as the desire to do some things before time runs out. Now I must thank the Citizens of Kalispell for the opportunity to serve you, and all members of City Government and all City employees for your help and cooperation. I ask that this resignation be effective July 31, 1975• Sincerely, Laurence G. Bjorneby LGB/1m Councilman Sliter moved acceptance of the resignation of Mayor Laurence G. Bjorneby. Seconded by Councilman Bergstrom. Carried. Acting Mayor Rapp announced a meeting of the council as a committee of the whole, for Noon, July 22nd to discuss an ordinance regarding the Board of Adjustments. Councilman Olson moved that those councilmen who wished to, be authorized to attend the Policy Leader Seminar in San Francisco, August 22 and 23, with travel and per diem allowed. This meeting is sponsored by the National league of Cities. Seconded by Councilman Williams. Carried. Acting Mayor Rapp reminded council members that the League of Cities & Towns annual convention will be in Missoula, September 11, 12 and 13. That a block of reservat. ions have been made, but councilmen are to report to her very soon the exact number of reservations needed. The convention will be held in Kalispell next year. 397 Councilman Schwartz moved to nominate Council President, Norma E. Hopp for mayor of City of Kalispell to serve the remainder of Mayor Bjorneby's term, until May 1, 1977. and that her term begin officially August 1, 1975. Seconded by Councilman Bergstrom. Councilman Williams stated that, to a certain extent, a government body that integrates within itself, to a certain degree loses its effectiveness. There is a provision for a special election that could occur, and feel at this point that one should occur to give the benefit of a choice to the great number of citizens within Kalispell who are Interested in their own city government, notwithstanding the qualifications. Councilman Olson stated that he had given this a lot of thought, and it was his feel- ings that we have four new members on the council, and we have a member among us that Is aware of what is going on and what we are trying to accomplish at this point. I do not believe there is anyone at this time that could move in to this position and function at this time and be beneficial both to the council as a whole, and to the City. Stepping into this position is the same as a person starting new in a business - it takes some time before a person is able to accomplish anything. This council member has the time and energy to handle the job and has donated much time in the past to city problems and in order to make a smooth transition at this time feel that she is the best qualified. We are not talking about a long time and two years should be a good sounding board for anybody. At that time if people are not satisfied with the service they have received they will have option to voice that feeling. Cost factors of an election were discussed - approximate cost would be upwards from $1200.00. Question called. Roll call vote. Councilman Williams voted no. All other councilmen voted aye. Norse E. Napp elected mayor of City of Kalispell by city council, effective August 1, 1975 for remainder of Mayor Bjorneby's term. Councilman Olson asked for suggestions from anyone for a new council person from Ward 3, as he does not have a nominee at this time. There being no further business, the meeting was adjourned. Minutes approved as presented, August 6, 1975. Norma E. Napp, Acting Mayor ATTEST: MarjJIe Giermann, Deputy City Clerk