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05/05/75 City Council Minutes312 TEE REGULAR MEETING OF THE KALISPELL CITY COUNCIL MET AT 7:30 P. M., MONDAY, MAY 5, 1975, IN TEE COUNCIL CHAMBERS AT CITY HALL. MAYOR BJORNEBY PRESIDED. COUNCILMEN MIRON, SCHWARTZ, AND HAARR ABSENT. MINUTES Councilman Happ moved the minutes of April 21, 1975 be approved as presented. Seconded by Councilman Sliter. Carried. OPEN BIDS - Conrad Mansion Roof PROPOSAL FORM TO: CONRAD MANSION HISTORIC SITE BOARD C/O CITY OF KALISPELL CITY HALL CHAMBERS KALISPELL, MONTANA $9901 f HAVING CAREFULLY EXAMINED THE SPECIFICATIONS,. SITE AND ALL CONDITIONS FOR THE ASOVE-NAMED PROJECT AS PREPARED BY WILLIAM C. BIERRUM, AIA, ARCHITECT, KALISPELL, MONTANA, THE UNDERSIGNED SUBMITS THIS PROPOSAL. IT IS HEREBY CERTIFIED THAT THE UNDERSIGNED 18 (ARE) THE ONLY PERSON(s) INTERESTED IN THIS PROPOSAL AS PRINCIPAL(S) AND THAT THE PROPOSAL 16 MADE WITHOUT THE COLLUSION WITH ANY PERSON, FIRM OR CORPORATION. THE UNDERSIGNED HEREBY AGREES TO EXECUTE THE CONTRACT IN FORM AS INCORPORATED IN THE CONTRACT DOCUMENTS, WITHIN FIVE DAYS OF NbTICE OF AWARD AND TO BEGIN WORK WITHIN FIVE (5) DAYS AFTER DATE OF 61.GNING OF'" CONTRACT SY OWNER. - - - THE UNDERSIGNED GUARANTEES THAT IF AWARDED CONTRACT, HE WILL FURNISH AND DELIVER ALL MATERIALO, TOOLS, EQUIPMENT, TESTS, TRANSPORTATION: CCCURC ALL PERMITS AND LICENGEG: DO AND PERFORM ALL LABOR AND IiUPCIII NTCNOCNCC: FURNISH ALL MCANG OF CONGTRUCTION: PAY ALL FECO: DO ALL INO.I DCNTAL WO HK:. AND CXCCUTI:,-CONOTRUCT AND FINIGH IN AN CXPEDI- TIOUG, GUUGTANTIAL,AND WORKMANLIKE MANNER ALL WORK OF THE CONTRACT, IN -- ACCOROANCE WITH THE PLANS AND uPCCIFICAT10N6, TO THE COMPLETE SATIG- FACTION AND ACCEPTANCEOFTHE OWNER, FORTHEPRICE HEREINAFTER STATED. IT IS UNDERSTOOD THAT THE OWNER RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS, OR PARTS THEREOF, OR ITEMS THEREIN, AND TO WAIVE TECHNI- CALITIES AS HE MAY DEEM BEST FOR HIS INTEREST. BASIC BID FIGURE FOR ALL WORK TO BE ACCOMPLISHED UNDER ONE CONTRACT IN ACCORDANCE WITH THE SPECIFICATIONS, THE SUM OF: DOLLARS 7-19 IN SUBMITTING. THIS PROPOSAL, THE FOLLOWING AOOENOA HAVE BEEN RECEIVED AND ARE INCLU'c ED IN THE BID. (IF NONE, WRITE 'I/NONe"). ADDENDUM No._ DATED ADDENDUM NO. DATED ADDENDUM No. _ OAT EO' - DATE: 4 4 24 RE ECTF ITED, t' BUSINESS ADDRESS: /� / IV Conrad Mansion Roof Bid --Addendum No. 1. April 29, 1975. 313 1 7 A. Specifications for bid shall be as originally advertised except that removal and replacement of rotten or decaying sheathing and rafters shall not be included in the cost submitted in the base bid. Balcony railings and posts are to be ignored in this bid. B. In addition each bidder shall submit unit price bids as hereinafter defined: Decayed or rotten sheathing Unit cost per square foot in place Decayed or rotten rafters Unit cost per 1000 board feet in place PROPOSAL FORM To; CONRAD MANSION HISTORIC SITE BOARD C/O CITY OF KALISPELL CITY HALL CHAMDERG KALISPELL, MONTANA 39901 $fa/.57 � / ;jec HAVING CAREFULLY EXAMINED THE SPECIFICATIONS, SITE AND ALL CONDITIONS FOR THE A00VE-NAMED PROJECT AS PREPARED BY WILLIAM C. BIERRUM, AIA, ARCHITECT, KALISPELL, MONTANA, THE UNOERSIGNEO� SUBMITS THIS PROPOSAL. IT IS HEREBY CERTIFIED THAT THE UNDERSIGNED IS (ARE) THE ONLY PERSON(S) INTERESTED IN THIS PROPOSAL AS PRINCIPAL(S) AND THAT THE PROPOSAL IS MADE WITHOUT THE COLLUSION WITH ANY PERSON, FIRM OR CORPORATION. THE UNDERSIGNED HEREBY AGREES TO EXECUTE THE CONTRACT IN FORM AS INC:ORPORATED IN THE CONTRACT DOCUMENTS, WITHIN FIVE DAYS OF Pb TICE OF AWARD AND TO BEGIN WORK WITHIN FIVE (5) DAYS AFTER DATE OF SIGNING OF CONTRACT.BY OWNER. THE UNDERSIGNED GUARANTEES THAT IF AWARDED CONTRACT, HE WILL FURNISH ANC DELIVER ALL MATERIALS, TOOLS, EQUIPMENT, TESTS, TRANSPORTATION; SECURE ALL PERMITS AND LICENSES; DO AND PERFORM ALL LABOR AND GUPERI NTENDENCE; FURNISH ALL MEANS OF CONSTRUCTION; PAY ALL FEED; 00 ALL INCIDENTAL WORK; AND CXECUTE, CONGTRUCT AND FINISH IN AN CXPCDI- TIOUG, ❑UUSTANTIAL, AND WORKMANLIKC MANNER ALL WORK OF THE CONTRACT, IN ACCORDANCE WITH THE PLANS AND SPECIFICATIONS, TO THE COMPLETE SATIS- FACTION AND ACCEPTANCE OF THE OWNER, FOR THE PRICE HEREINAFTER STATED. IT IS UNDERSTOOD THAT THE OWNER RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS, OR PARTS THEREOF, OR ITEMS THEREIN, ANO TO WAIVE TECHNI- CALITIES AS HE MAY DEEM BEST FOR HIS INTEREST. BASIC BID FIGURE FOR ALL WORK TO BE ACCOMPLISHED UNDER ONE CONTRACT IN ACCORDANCE WITH THE SPECIFICATIONS, THE SUM OF: 00) IN SUBMITTING THIS PROPOSAL, THE FOLLOWING ADDENDA HAVE BEEN RECEIVED AND ARE INCLUDED IN THE BID. (IF' NONE, WRITE "NONE"). ADDENDUM No. DATED ADDENDUM NO. DATED 314 GATE: I ee..:_ BUSINESS ADDRESS$ RE6P,CC/TT FFFULL�Y"e� 6U BBMM IITTT/E�O , IV ('a fis Conrad Mansion Roof Bid --Addendum No. 1. April 29, 1975. A. Specifications for bid shall be as originally advertised except that removal and replacement of rotten or decaying sheathing and rafters shall not be included in the cost submitted in the base bid. Balcony railings and posts are to be ignored in this bid. B. Ia addition each bidder shall submit unit price bids as hereinafter defined: Decayed or rotten sheathing Unit cost per square foot in place Decayed or rotten rafters Unit cost per 1000 board feet in place 1 To: CONRAD MANSION HISTORIC C/O CITY OF KALISPELL CITY HALL CHAMBERS PROPOSAL FORM SITE BOARD KALISPELL, MONTANA 59901 HAVING CAREFULLY EXAMINED THE SPECIFICATIONS, SITE AND ALL CONDITIONS FOR THE ABOVE —NAMED PROJECT AS PREPARED BY WILLIAM C. BIERRUM, AIA, ARCHITECT, KALISPELL, MONTANA, THE UNDERSIGNED SUBMITS THIS PROPOSAL. IT IS HEREBY CERTIFIED THAT THE UNDERSIGNED IS (ARE) THE ONLY PERSONS) INTERESTED IN THIS PROPOSAL AS PRINCIPAL(S) AND THAT THE PROPOSAL 16 MADE WITHOUT THE COLLUSION WITH ANY PERSON, FIRM OR CORPORATION. 1 THE UNDERSIGNED HERESY AGREES TO EXECUTE THE CONTRACT IN FORM AS INCORPORATED IN THE CONTRACT DOCUMENTS, WITHIN FIVE DAYS OF %TICE OF AWARD AND TO BEGIN WORK WITHIN FIVE (5) DAYS AFTER DATE OF BI.GNING OF. - CONTRACT BY OWNER. . THE UNDERSIGNED GUARANTEES THAT IF AWARDED CONTRACT, HE WILL FURNISH ANO DELIVER ALL MATERIALS, TOOLS, EQUIPMENT, TESTS, TRANSPORTATION; SECURE ALL PERMITS AND LICENSES; DO AND PERFORM ALL LABOR AND SUPERINTENDENCE; FURNISH ALL MEANS OF CONSTRUCTION; PAY ALL FEES; DO ALL INCIDENTAL WORK; AND EXECUTE, CONSTRUCT AND FINISH IN AN EXPEOI- T1OVS, SUBSTANTIAL, AND WORKMANLIKE MANNER ALL WORK OF THE CONTRACT, IN ACCORDANCE WITH THE PLANS AND SPECIFICATIONS, TO THE COMPLETE SATIS- FACTION AND ACCEPTANCE OF THE OWNER, FOR THE PRICE HEREINAFTER STATED. IT IS UNDERSTOOD THAT THE OWNER RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS, OR PARTS THEREOF, OR ITEMS THEREIN, AND TO WAIVE TECHNI- CALITIES AS HE MAY DEEM BEST FOR HIS INTEREST, BASIC BID FIGURE FOR ALL WORK TO BE ACCOMPLISHED UNDER ONE.CONTRACT IN ACCORDANCE WITH THE SPECIFICATIONS, THE SUM OF; %f�L NT�V-Tuiv.TNeu.e ry - s�V�vh(11 v7UIENrY �£ DOLLARS IN SUBMITTING THIS PROPOSAL, THE FOLLOWING ADDENDA HAVE BEEN RECEIVED AND ARE INCLUDED IN THE 810. (IF NONE, WRITE "NONE"). ADDENDUM No.--L. DATED ADDENDUM No. DATED ADDENDUM No. DATED DATE: RESPECTFULLV SUBMITTED, 1 SUSI NESS ADDRESS; Conrad Mansion Roof Bid --Addendum No. I. April 29, 1975. IV A. Specifications for bid shall be as originally advertised except that removal and replacement of rotten or decaying sheathing and rafters shall not be included in the cost submitted in the base bid. Balcony railings and posts are to be ignored in this bid. B. In addition each bidder shall submit unit price bids as hereinafter defined: Decayed or rotten sheathing Unit coat per square foot in place Decayed or rotten rafters Unit cost per 1000 board feet in place a 6 7S_ 315 :._ _._ Councilman Sliter moved the bids be referred to the Finance Committee and Museum Board with power to act. Seconded y Councilman Daley. Carried. ORDINANCE NO. 835 Councilman Daley moved enactment of Ordinance No. 835, An Ordinance to amend Ordinance 804 fixing the compensation of coon ilmen and providing an effective date. EEfective July -1,[1977, salary is $160 00-per month July` I,-1978, $170.00 per month. Seconded by Councilman Slater. Roll Call VO e. Ail voted eye. 316 COMMITTEE REPORTS FINANCE - Councilman Sliter reported that claims for April have been examined, and with one exception, found to be in order and recommends payment. Councilman Sliter moved adoption of the report. Seconded by Councilman Daley. Carried. Councilman Sliter explained that the bill in question was for litigation expense for City Attorney Donahue in the amount of $840.00 for, district court case, Vadala ve City of Kalispell. There is only $500.00 in the city attorney budget for litigation and there are two more cases requiring extraordinary expense - Concerned Citizens for Voters Rights vs City of Kalispell and Sterling Rygg, et al vs Board of Adjustment.. Councilman Sliter asked council members to submit ideas by next council meeting for paying the city attorney. Councilman Sliter was excused from the meeting. OATH OF OFFICE Police Judge Willis administered the oath of office to: Councilman Dale Williams Councilman William Bergstrom Councilman Robert Olson Councilman Robert Allen Councilman Daley welcomed new council members, thanked them for their previous interest, their attendance at committee meetings, and stated that he is looking forward to working with them., COMMITTEE REPORTS ANNEXATION - Councilman Happ, reporting for Councilman Schwartz, moved that the owner of a house located on the alley at 1048 2nd. Ave. West be allowed to move it to 6th St. West & Meridian Rd. Seconded by Councilman Daley. Carried. Councilman Happ moved to accept plane for a 20 ft. addition to the office oflDr. ' Allison. Seconded by Councilman Daley. Plans were shown to members of the council. Plans complied with Kalispell City Ordinance. Parking Ordinance is also in compliance. Question called. Carried. SAFETY - Councilman Happ reported that the police department has 4 unsafe vehicles and will meet with new safety committee to consider the problem. Councilman Happ reported that action must be taken at.the next council meeting regarding flood plain insurance. Cities must submit forms before July let. _Council- man Happ said that she will invite a representative of Flathead County to speak and that some publicity would be good so that interested citizens can participate. SEM & WATER - Councilman Daley, reporting for Councilman Miron, Chairman of Sewer & Water Committee, asked that the following letters be inserted as part of the minutes: THOL S, �� �D/N S 110SIONSF rice _ - ', C�ou6uffin� �n�ineerd T. H. Thomas, President Wayne W. Dean, Secretary -Treasurer OFFICES IN GREAT FALLS. BOZEMAN AND KALISPELL April, 28, 1975 928 South Main Street Kalispell, Montana 59901 Ph. 756-2518 - Area Code 406 1200 Twenty-Fi th Street South Great Fells, Montana 59405 Ph. 761-3010 - Area Code 406 Mr. Al Miron C/O Veterans Affairs Division Ford Building KalisDell. Montana 59901 Re: Kalispell Storm Sewer, c� rY Central Business District 3 Dear Al, In accordance with your instructions of April 28, we are proceeding with preparations of final plans on the subject project. Patching of the trenches will be planned rather than repavement of streets. DED/pf Very truly yours, THOMAS, DEAN & HOSKINS, INC. Ui �c� aas�eas, eac. C on�ellinq Giegineerd T. H. Thomas. President Wayne W. Dean, Secretary -Treasurer OFFICES IN GREAT FALLS, BOZEMAN AND KALISPELL Mr. Al Miron C/O Veterans Affairs Division Ford Building Kalispell, Montana Dear Al, May 5, 1975 923 South Main Street Kalispell, Montana 59901 Ph. 756-2518 - Area Code 406 1200 Twenty -Filth Street South Great Falls. Montana 59405 Ph. 761-3010 -Area Code 406 Re: Kalispell Storm Sewers Central Business District The construction plans for the subject project will be completed and ready for the council's approval by the May 19th meeting. Very truly yours, THOMAS, DEAN & HOSKINS, INC. Dougl E. Daniels DED/pf cc: Laurence Bjorneby, Mayor, City Hall, Kalispell, Mt. 59901 Harvy L. Knebel, Director of Public Works, City Hall, Kalispell, Mt. 59901 Bob Olson, Council Member w Councilman Daley moved that the council instruct Thomas, Dean & Hoskins to finalize engineering plans for the let Ave. East storm sewer construction and street patch- ing, with the exception of l block (Center.to lst. St.- East). Seconded by Council- man Williams. Carried. EMPLOYMENT - Councilman Daley reported that the employment committee will be meet- ing with the various groups and trying to comply with the new legislation concerning public employees. APPOINTMENTS Mayor Bjorneby asked council approval for a two year reappointment of City Attorney Donahue. Councilman Rapp moved that Norbert F. Donahue be reappointed to a two , year term as city attorney. Seconded by Councilman Daley. Carried. Mayor Bjorneby appointed Councilman Dale Williams to the City -County Planning Board to replace Dale Haarr. RESOLUTION NO. 3012 Councilman Daley moved the adoption of Resolution No. 3012 A Resolution appointing Marjorie Giermann Deputy City Clerk. Seconded by Councilman Allen. Roll Call Vote. All voted aye. Mayor Bjorneby read a letter of resignation from Maurice Boorman, member of the police commission. Mr. Boorman was appointed to the commission by Mayor Cameron -in 1947 and has served continuously to May, 1975. Mayor Bjorneby asked the council members to give serious thought to a replacement and report at the next council meeting. Mayor Bjorneby reported that Robert Sevier has served a satisfactory probation period as Asst. Chief of Police and asked confirmation by the council. Councilman Williams moved that Robert Sevier be confirmed Asst. Chief of Police. Seconded by Councilman Allen. Carried. ADDRESSING THE COUNCIL Ray Williams, representing Williams Insurance Agency, asked permission of the city I council to explain his company's group insurance plan to them and to city employees. Councilman Daley moved to permit him to talk to city employees on'theiriownitime about his health insurance plan. Seconded by Councilman Allen. Carried, Councilman Daley asked Mr. Williams to contact him later and he would give him the names of people to contact to present his plan. Pat Mandl, instructor for the state work incentive program in Kalispell, explained the objectives of their crisis program. The proposed service would offer telephone counselling to persons in need, primarily young drug overdose victims and aged persons. The service will be operated on an all volunteer basis. She stated they have a location, with remodeling and utilities donated. Her request from the City of Kalispell is for $578.02 for a portion of the phone bill for one year. As they will not be started before July, this will not be a budget problem for this fiscal year. Councilman Williams moved to refer the request to the finance committee. Seconded by Councilman Olson. Carried. MISCELLANEOUS BUSINESS License & Permit Bonds Northwestern Telephone Systems Street Opening Certificate of Renewal Councilman Daley moved approval of the certificate of renewal as approved by City I Atty. Donahue. Seconded by Councilman Allen. Carried. Mayor Bjorneby reported that he will have the council committees ready within a week, and will notify councilmen of their committees in time for them to meet, if necessary, before the next council meeting. Councilman Happ suggested that councilmen have a post office box at city hall to pick up their communications and save postage. Councilman Olson requested that councilmen be notified if something of importance comes up. 319 Councilman Williams referred back to the request of Police Chief McDowell to the safety committee for new police cars. He asked Chief McDowell to explain his reason for the request. Chief McDowell stated that two of the oars have 90,000 miles on them, are in very bad shape, are very expensive to keep running and should have 2 new care immediately. That it is dangerous to wait for the new budget year for the cars. Mr. Daley stated that the cars are dangerous, hard to drive and in the shop too often for repairs. He said he thought the council should authorize $8,000.00 of revenue sharing money for two new police cars. After further discussion by the council, it was agreed that at least one new car was necessary immediately and consideration be,-givencto the-purchasing'of one or more cars after the new budget is in effect. Councilman H,app moved that Chief McDowell be authorized to purchase one new police caq-from aevenubyshanimg funds,;Seconded,-by Ceuncilman Bergstrom. Carried. under $4,000.00 Councilman Bergstrom asked for a report on street repair progress from Director of Public Works Knebel. Director Knebel reported that Conrad Hill will not be finished but will be open to traffic by Wednesday. The street crews will then be moving to let. Ave. West and to Center Street to finish the paving. Councilman Williams reported a resident on the last lot -on the east side of 6th Ave. E. N. (Lot 12, Blk. 3) would like to make some, improvements and would ,-like the property 11ne defined-.-NFiyDr,igjgrneby.said-thst=:in-the past,the .cwner had -been -ready to -grant he�eityeun,easement, lou etDtE property -owner changed and theenewNownerr.was not -inter- ested. ':CityyAttoxnar-Makdhue>:said -he woul&pxepaarerwhataverspapers were: pecessary to resolve the problem. Councilman Williams moved to refer the matter to the Street & Alley Committee and City Attorney Donahue. Seconded by Councilman Allen. Carried. The next meeting, May 19th, will be in the Community Room at Conrad National Bank in order to accomodate the extra persons interested in the Flood Plain question. Councilman Daley moved adjournment. Seconded by Councilman Allen. Carried. Minutes approved as corrected May 19, 1975. 1