03/26/73 City Council Minutes422
SPECIAL MEETING
MARCH 26, 1973
441N THE HEART Of THE NATION'S PLAYGROUND"
KALISPELL, MONTANA 59"1
TO THE HONORABLE BOARD OF COUNCILMEN
CITY OF KALISPELL, MONTANA
Gentlemen:
There Will be a Special Meeting of the City Council, Monday, March 26, 1973, in the
council chambers at City Hall at-7:30 P.M., for the following purposes:
Consideration of the award of bids Wastewater. Treatment Plant
We, the undersigned, being all of the members of the City Council, do hereby waive
notice of the date and purpose of the Special Meeting of the City Council to be held
Monday, March 26, 1973, at.7:30 P.M. in the council chambers at City Hall and consent
to the transaction of the above and any other business that may properly come before
the City Council.
Albert A. Miron
Forrest W. Daley" /
Kenneth E. O'Brien Norma E. Happ
-' Harold L. Sampson Frank D. Thomas
John C. 3crwartz
42 3
Mayor Bjorneby called meeting to order. Councilman O@Brien absent. All other
councilmen present.
SEWAGE TREATMENT PLANT PROJECT -
Councilman Miron requested Supt. Lauterjung report on letter from Morrison-Maierle
Consulting Engineers, as follows:
The Honorable Lawrence G.
and City Council
City of Kalispell
Kalispell, Montana 59901
Dear Mayor Bjorneby;
MORRISON-MAIERLE, INC.
CONSULTING ENGINEERS
910 HELENA AVENUE
HELENA, MONTANA
59601
March 22. 1973
Bjorneby, Mayor
RE. Wastewater Treatment Plant
Following consultation with Magney Construction Company, the law
bidder for the Improvements to the Treatment Plant, we have compiled the
following Items suggested to be deducted from the project:
1.
Delete modifications to Existing Primary
Clarifier -
$ 17,230
2.
Delete Grit Auger Extanllion -
3,055
3.
Substitute 3" Minus Pit Run Gravel for Select
Gravel in sludge ponds -
20,553
4.
Delete landscaping, retain finish grading -
4,000
5.
Delete Fencing -
11,000
b.
Delete Filter Bldg. Piling, Excavate to
gravel formation s backfill to founda-
tion with compacted pit run gravel -
3,000
7.
Substitute redwood walkways In lieu of concrete
at sludge ponds -
1,Cu^0
B.
Delete cleaning existing digester, provide
City crew
9.
Electrical deduct
5,000
10.
Delete new road construction to plant -
1,502
11.
Delete Septic Tank Dump -
1,277
Total Deduct
$ 69,533
Deleting the demolition of the old digester could further reduce tha
Contract by $4,000. However, after discussing this item with Carl Leuterjung,
we believe the City would be gaining more value by leaving this Item in the
contract.
424 Mao soCity Connell, Kalispell
March 22. 1973
Based on the above project deletions, the project budget would be
as follows:
Magney Construction Company, low base bid - $1,073,500
Total Deductions from above - 69,583
Total Proposed Contract - $ ,003,917
Estimated Engineering Fee - 97,000
City Costs 6 Contingencies - 39,083
TOTAL PROPOSED PROJECT BUDGET - $1,140,000
If money remains in the contingency fund towards the and of the project.l
and If the City so elects, some of the above deleted items may be added back
into the contract by Change Order.
Our contract for Engineering Services calls for the design fee and
construction staking and inspection fee to be based on a percentage of the
construction amount. This contract is standard for most sewer projects. How-
ever, since this project Involves very little staking and will not be Involved
with several Inspectors as with projects involving several construction crows,
we propose that the construction inspection portion of the project be done
on a cost plus basis. With only one project inspector anticipated, we esti-
mate that the City will reflect a savings of approximately $20,000. Based on
our present agreement, the total fee would be In the neighborhood of $117,000.
We have reduced the fee In the above budget schedule to $97,000 to reflect
this estimated savings. As an alternate, we would be willing to leave our
contract unchanged, but bass the fee on our Engineering Estimate of $899,300
Instead of the final construction cost. Please let us know which of the
above proposals would be acceptable.
Based on a project budget of $1,140,0000 and the most recent communi-
cations with the State Department of health and the Environmental Protection
Agency, the project funding would be as follows:
PROJECT FUNDING '
State Grant Funds (5% of $9520000) $ 47,600
EPA Grant Funds (75% of $19140,000) a 855,000
City Funds a 237.400
Total $ 0,00
Following are our recommendations for action by the City Council:
1. Accept low bid of Magney Construction Company of $1,073,500 with
Change Order deleting listed items to reduce the contract amount to $19003,917,
said acceptance and award subject to the approval of -the Montana State Depart-
ment of Health and the Environmental Protection Agency.
2. Pass a Resolution authorizing the Mayor to request from the State
of Montana an increase of the State grant to 5% of the $1,140,000 revised
budget. (It Is probable that this will not be granted.)
3. Pass a Resolution authorizing the Mayor to request from EPA an
increase in the Federal Grant to 75% of the $1,140,000 revised budget.
Enclosed are three copies of Part B of the EPA Grant Offer and
Acceptance. We have completed this form in pencil based on the above budget
figure. Please complete these forms in accordance with the action taken by
the Council and return 3 signed copies to me, along with a copy of'the Reso-
lutions and letters requesting grant Increases. We will then assemble the
remaining data required and forward to.the State Department of Health.
A certified copy of the Advertisement for Bids which was published
In the local paper Is needed. Please forward a copy of this document also.
Please let us know if you have any questions on the enclosed data.
Sincerely.
MORRISON-MAIERLE, INC.
Willis J. Qatstoln, P.E.
425
Each item for 'deletion was discussed thoroughly. General feeling of the council
was that they did not want to downgrade the quality of the plant. Councilman Schwartz
stated that should these features be deleted and installed at a later date, one at
a time, the cost would be several times greater than the cost saved at this time.
A suggestion to raise sewer rates and not delete any part of the project was met with
opposition by Councilmen Kapp and Miron, who stated that they had promised not to
raise sewer rates again at the time of the bond election.
Supt. Lauterjung stated that he felt the following items could be deleted without
changing the quality of the plant:
2. Grit auger • soil could be removed so that a truck could
back under the present auger, eliminating extension of auger.
3. Sludge pond gravel - Engineer checking with McElroy & Wilken stated
that they have a pit run gravel that will do the job, eliminating
the special gravel in original specifications.
6. Foundation - rather than put in piling as originally scheduled, soil
can be excavated down to gravel, then filled with gravel making just
as good foundation.
9. Electrical changes - C. Powell Electric has obtained a separate
bid on control panel for pump and will do overhead wiring (intended
In first place) instead of underground wiring.
Councilman Miron moved that the bid for Wastewater Treatment Plant Project be awarded
to the low bidder, Magney Construction Company, 2724 Fernbrook Lane, Minneapolis,
Minnesota, as bid, with exceptions of items 2, 3, 6 & 9, and construction of project
go ahead, subject to federal and state approval. Seconded by Councilman Kapp.
Carried.
' RESOLUTION NO. 2905
Councilman Miron moved adoption of Resolution No. 2905 A Resolution Authorising the
Mayor to request from the State of Montana an increase in the State's share of the
Grant for the construction of the City's Wastewater Treatment Plant to 5% of the
Revised Budget of $1,180,000.00; and Authorising the Mayor to request from EPA an
Increase of the Federal Grant for said Project to 75% of said Revised Budget.
Seconded by Councilman Schwartz. Roll Call Vote. All voted aye.
Councilman Miron stated that he would like discussion on ideas and suggestions for
expending Revenue Sharing Funds at the next regular council meeting. City Clerk to
Inform department heads to turn in their suggestions before next council meeting.
Councilman Niron moved adjournment. Seconded by Councilman Schwartz. Carried.
Minutes read and approved April 2, 1973.
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