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03/12/73 SP City Council Minutes444 Councilman Slater now acceptance of the License and Permit Bond. Seconded by Councilman O+Brien. Carried. There being no further business, Mayor Bjornaby adjourned the mating. Minutes read and approved March 19, 1973. "IN THE HEART OF THE NATION'S PLAYGROUND" KALISPELL9 MONTANA 59901 TO THE BONORABLE BOARD OF COUNCEMM CITY OF KALISPELL, MONTANA Gentlemen: There will be a Special Meeting of the City Council, Monday, March 12, 1973, in the council chambers at City Hall at 700 P.M., for the following purposes: Consider bids on Sewage Treatment Plant Project Consider bids on Water improvement Project Residency by Employes Clements Annexation We, the undersigned, being all of the members of the City Council, do hereby waive notice of the date and purpose of the Special Meeting of the City Council to be held Monday, March 12, 19739 at 7:30 P.M. in the council chambers at City Hall and consent to the tra at oa of the a any other business that my properly am* before the CI i. 12 Mayor / ATTPS : f n Kenneth E. O*Brien Harold L. Samoson 0 415 Mayor Bjorniby called meting to order. All councilman present. Sewage Treatment Plant Project - Councilman Hiroo, Sewer & Water Committee Chairman, reported the committee mat earlier today and recommends withholding award of bids on the Sewage Treatment Plant Project bids because of lack of sufficient money. We want the best plant we can get - do not want infarior plant. Councilman Hiroo requested Mr. Whetatine of Morrison-Maierle engineers to review the project costs. Mr. Whetatine stated that the base bid was $1,073,000.00; engineering and inspection $100,000.00; contingency $42,000.00; resulting in total project cost of $1,215,000.00. Grants will amount to $971,000.00, leaving a balance of $244,000.00 to be paid out of city funds. Mr. Whstatin reported that some demolition work and other items that would not affect the quality of the plant could be delayed and the cost reduced to $1,000,000.00 with the city cost reduced to $227,000.00. When question- as to the reason the bid amounts were so much over the engineer estimate and why the engineer estimate was so far off, Mr. Whatatine reported that they had underestimated on labor. Water Supt. Lauterjung was requested by Councilman Miron to explain the city finane- ing. Supt. Iauterjung reviewed the sewer funds and reported that the city would have $237,000.00 available for the project. Councilman Hiroo moved action be deferred to the March 19th meeting. Seconded by Councilman Schwartz. Carried. Water 'Improvement Project - Councilman Miron reported the bid on Schedule I was over the engineer estimate by $54,250.00. Mr. Daniels of the engineering firm, Thomas, Dean & Hoskins, recommended the Schedule I plans be revised and recommended the City se-advertiss for bids on Schedule 1. The bids on schedules II and III were below the engineers estimate, the low bids submitted by Tynes Construction Company. It is recommended that award of bid be delayed until Tyne Construction complies with Section 7 (Statement of Bidder's Plant and Financial Condition) Councilman Hiroo moved the bid for Schedule I be rejected and Sebedule I be readver. tined. Seconded by Councilman Delay. Mr. Matelich of Matelieh Construction Company, the bidder on Schedule I, informed the Mayor and Council that they should not have homed (opened) the Mstelioh bid last week if they were not going to humor it tonight, Mr. Matelieh objected to the readvertising of this bid schedule. Mr. Daniels of Thames, Dean & Hoskins reported that they have been negotiating the bid with Motelich Construction but have not been able to reach agreement .. and that he Qtr. Daniels) we acting in the best interests of the City. Water Superintendent Lauterjung reviewed the financial condition of the Water Depart• wenI to stow the department has adequate fords to pay for the project. Cepnailman Schwartz questioned the specifications for the building to louse the pueps . felt loss expensive building would be adequate - Councilman Rapp moue- substitute motion to defer action on Water Department Improve -bids to the meeting of March 19th. on Schedules I, II, & III. Seconded by Councilman Slitar. Carried. City Residency - Councilman Daley moved adoption of Resolution to require appointed officers of the City, hands of the city departments, policemen,. and firemen to reside within the City and to require all other employees of the city to reside within the City unless excused by the City Council. Seconded by Councilman Rapp. 416 Discussion on motion - Mayor Bjorneby reported that the deadline for compliance with Resolution No. 2415 had been moved up to April 15th. Councilmen Sliter suggested straw vote at the city election to get feeling of the voters regarding residency requirements for city employees. Councilmen Thomas moved the motion to adopt the resolution be tabled. Seconded -by Councilmen Sliter. Carried. Motion on resolution tabled. Councilman Thomas moved a straw vote be conducted at the city election regarding residency requirements for city employees. Seconded by Councilman Sampson. Carried. Mayor Bjorneby appointed a Straw Ballot Committee of Councilman Daley, Thomas and Happ to prepare question to submit to voters. Sever & Water Committee - Councilman Hiroo reported the committee recommends the firm of Stably & Barrington, Inc., Consulting Engineers, Helena, Montana beretained for preliminary study for Red Lion, Gibson, and Westgate enter and sewer extension. The city would be engaging this firm on behalf of the above businesses who will pay the cost of the study. Councilman Hiroo moved Stably & Harrington, Iike. be hired to do the study. Seconded by Councilman Sliter. Carried. Latter of Resignation - 1 "IN THE' HEART OF THE NATION'S . PLAYGROUND'S KALISPELL, MONTANA 5"01 Mauch 7, 1973 Honorable Iaurance Bjorneby, Mayor City Hall Kalispell, Montana Dear Mayot Bjornebyi I appreciate the opportunity of having been able to work for you and the City of Kalispell for the past twenty years. It is with (loop regrot the time has arrived for mo to rotire as City Engincor. Please accept this letter as an official request to be retired from this position effective April 30, 1973• I wish to thank you and the council for the opportunity and pleasant relationship that has existed over the past several years. I wish you well in your future endeavors. Due to my retirement as City Engineer please accept the letter also as my resignation as a member of the Kalispell City-County'Planning Board to be effective immediately, I have been a member of this Board since it was organized in the late 1950's.- Thank you for your kind and courteous consideration... Sincerely yours, L, B, MoClintick City Engineer 417 I Councilman -Mir= moved acceptance and Congratulations for many years of fine service; and the LbPIoymeat Committee take necessary action to advertise for replacement. Seconded by Councilman Happ. 'Carried. Street & Alley - Councilman Rapp reported there will be a TOPICS meating at the First National Bank, Tuesday, March 20th at 7:30 P.M. and urged Mayor and Councilman to attend. Finance - Councilman Sliter referred to letter from Arrotdead, Inc. and demand note for $16,500.00. Councilman Slater suggested that the banks be contacted as it is felt they would give the city a more favorable rate of interest. Councilman Schwartz moved this be referred to the finance committee with power to act. Seconded by Councilman Daley. Carried. Councilman Slater reported that he has been called for Federal Jury duty in Missoula, March 19th,.and nay not be back in time for the March 19th council meeting. Councilman Miron moved adjournment. Seconded by Councilman Daley. Carried. Minutes read and approved March 19, 1973. THE REGULAR MEETING OF THE KALISPELL CITY COUNCIL WAS HELD AT 7:30 P.M. IN THE COUNCIL CHAMBERS OF CITY HALL, MARCH 19, 1973. MAYOR BJORNEBY PRESIDED. COUNCILMAN SLIM ABSENT DUE TO SUMMONS FOR JURY DUTY IN MISSOULA. ALL OTHER COUNCILMEN PRESENT. The Minutes of the regular meeting of March 5th were read. Councilman Miron moved approval of the minutes as read. Seconded by Councilman 0•Brisn. Carried. The Minutes of the Special Meeting of March 12th were read. Councilman Miron moved approval of the minutes as read. Seconded by Councilman Schwarts. Carried. CITY OFFICIAL REPORTS Clerk and Treasurer for January 1973. Police Chief, Police Judge, City Engineer, City Sanitarian for February, 1973. Councilman Sampson moved the city official reports be accepted. Seconded by Councilman Daley. Carried. ADDRESSING THE COUNCIL Mr. Mike Houston asked the status of the petition of annexation for the 4th, 5th, 6th and 7th Avenues West, south of the city limits. Councilman Thomas reported this has been submitted to the Planning Board for review and recommendation. Paul Rana of the Area Planning Organisation reported having written to the County Attornay's Office (Jellison) inquiring about the possibility of the creation of a Rural Improvement District for the purpose of preparation of plat, land use survey,