05. Public WorksSPECIAL REVENUE FUNDS
Page
Fund
Dept PUBLIC WORKS
16-18
2400
Light Maintenance
$
421,739
19-20
2420
Gas Tax
$
745,500
21-25
2500
Street Maintenance
$
2,495,053
26
2825
MACI Grant
$
650,000
Total
$
4,312,292
LIGHT MAINTENANCE
ACCOUNT # 2400-410
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
Light Maintenance funds are utilized by the Traffics Signs and Signals Division to provide visibility that
promotes safe and efficient use of,street facilities.
DEPARTMENT PERSONNEL: (1.25 FTE)
.05 Budget Resource Manager
.20 Assessments Coordinator
1 Light Maintenance
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
Achieve lighting standards and promote light replacements with longer lasting and more efficient lighting
systems.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES
The FYI budget presents the continuation of the rehabilitation of downtown decorative light system to
promote efficient lighting systems and a more pleasing downtown environment.
LIGHT MAINTENANCE
FUND: 2400-410-43 0263
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100
CASH:
REVENUES
363010
Maintenance Assessments
363040
Penalty & Interest
364030
Misc.
381050
Inception of Loan
371010
Interest Earnings
TOTAL AVAILABLE
Street Lighting
ENDING CASH
10100 CASH:
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY11/12
FY12/13
FY12/13
FY13/14
$150,829
$160,503
$160,503
$148,791
$233,535
$1,665
$1,000
$0
$1,342
$236,000
$1,500
$0
$115,000
$1,200
$236,000
$1,500
$5,888
$0
$900
$236,000
$1,500
$0
$98,000
$900
$237,542
$353,700
$244,288
$336,400
$388,371
$514,203
$404,791
$485,191
$227,868
$387,536
$256,000
$421,739
$160,503
$126,667
$148,791
$63,452
16
LIGHT MAINTENANCE
FUND: 2400-410-43 0263
Personal Services: FTE
110 Salaries
112 Salaries - Severance
153 Health insurance
155 Retirement
Total Personal Services
Materials and Services:
244 Lighting Supplies
341 Electricity
360 Repair & Maint Services
510 Liability Insurance & Uninsured Loss
522 Administrative Transfer
Total M & S
Capital Outlay
940 Machinery & Equipment
Total Capital Outlay
Debt Service: loan repayment
Principal -5 year -final pymt 2019
Interest-1.000/oV
Total Debt
Total
EXPENDITURE DETAIL
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY10/11
FY11/12
FY12/13
FY13/14
0.80
0.75
0.75
1.25
$33,512
$36,678
$38,893
$61,370
$1,836
$0
$0
$0
$8,140
$7,198
$9,696
$11,761
$2,145
$2,327
$2,391
$3,854
$45,633
$46,203
$50,980
$76,986
$17,756
$14,575
$16,000
$18,000
$149,746
$151,064
$163,000
$171,000
$5,532
$7,552
$20,000
$20,000
$975
$872
$1,075
$1,600
$7,121
$7,603
$8,763
$8,440
$181,130
$181,666
$208,838
$219,040
$0
$0
$115,000
$101,275
$0
$0
$115,000
$101,275
$0
$0
$12,000
$23,000
$0
$0
$718
$1,438
$0
$0
$12,718
$24,438
$226,763
$227,868
$387,536
$421,739
17
LIGHT MAINTENANCE
FUND: 2400-410-43 0263
FY 2014 BUDGET HIGHLIGHTS
Line Item Detail: LIGHT MAINTENANCE
110 Salaries
Moved .50 salary from Tss/Special Street Fund to reflect where actual time is spent.
341 Electricity - $171,000 (increased $8,000)
The City has seen an increase of2% in electrical costs from additional lights that have been added to the system.
An additional 4% increase has been added for an anticipated electrical rate increase in July, 2013.
360 Repair & Maint Services - $20,000
As funds allow we anticipate rebuilding approximately (6) of the City's 5 globe downtown decorative lights each year.
The rebuild significantly reduces electrical costs and the electrical load on the underground wiring. There are 85,
5 globe decorative lights, installed approximately 13 years ago. The rebuild includes sandblasting and powder coating
the bases, installing new sockets, hardware, and wiring. The bulbs will also be converted from an incandescent 40 watt
bulb with a life of 10,000 hours to an LED 13 watt bulb with a life cycle of 100,000 hours.
Each rebuild cost approximately $750.
Capital Outlay:
940 Machinery & Equipment - CARRYOVER $98,000 (Financed 5 yr); New Appropriation $3,275
$98,000 Replacing 18 yr old boom truck.
$1,275 - Large Format Document Scanner & Plotter. Replaces current plotter that the electronic components
are starting to fail. The scanner would allow drawings of Public Works system improvements to be scanned into the network
server for rapid retrieval, will also reduce space needed for storage.
Cost shared between/Street, Sewer, Storm, Water, Light Maint, Solid Waste -Total Cost $25,500
$2,000 - Survey Grade Global Positioning System (GPS). Current GPS system is over 12 yrs old and is no
longer functioning. The GPS system will be used to support the new Asset Management System for Water, Sewer, Street, and Storm
systems, and to identify GPS location ofCity's 500 plus lights, and to support right of way and routing of Solid Waste services.
Cost shared between/Street, Sewer, Storm, Water, Light Maint, Solid Waste - Total Cost $40,000
18
GAS TAX
ACCOUNT 4 2420-421
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
The city receives annual gas tax revenue allocations based on population and street and alley mileage to be
used for construction, reconstruction, maintenance and repair of streets, right of ways and alleys.
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
Provide a right of way infrastructure construction program that includes reconstruction, maintenance and
repair of streets, sidewalks, and alleys.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES
The FYI budget reflects the continuation of the pavement marking, overlay, chip seal, and sidewalk
replacement programs, which promotes safe travel and longevity of the road and pedestrian systems. This
year's budget also presents a shift in operations from contracting out milling services to performing this
activity in-house with rented equipment. This should provide for more flexibility in the program of work
and better coordination between the milling and asphalt scheduling.
GAS TAX
FUND: 2420-421-430240
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 CASH
REVENUE
335040 Gas Tax Apportionment
371010 Interest
Total Revenue
TOTAL AVAILABLE
Street Department
ENDING CASH
CASH
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY11/12
FY12/13
FY12/13
FY13/14
$344,885
$464,352
$464,352
$427,500
$361,157
$4,703
$366,904
$4,000
$360,648
$2,500
$360,000
$2,000
$365,860
$370,904
$363,148
$362,000
$710,745
$835,256
$827,500
$789,500
$246,393
$732,855
$400,000
$745,500
$464,352
$102,401
$427,500
$44,000
19
GAS TAX
FUND: 2420-421-43 0240
EXPENDITURE DETAIL
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY10/11
FYL1/12
FY12/13
FY13/14
430240
Materials and Services -Streets
231
Gas & Oil
$37,220
$33,389
$38,000
$38,000
344
Natural Gas
$2,962
$0
$3,500
$3,500
354
Contract Services -Striping
$2,486
$47,343
$300,400
$200,000
360
Contract - Snow Remove, Constr. Support, Repair
$0
$269
$7,500
$3,500
368
Overlays & Chipseals
$162,593
$30,952
$201,455
$309,800
369
Radio Maintenance
$0
$1,000
$700
$700
452
Gravel
$0
$677
$3,000
$3,000
453
Equipment Rental
$71
$0
$3,000
$19,000
471
De-Icer/Road Oil
$46,479
$31,902
$47,000
$47,000
472
Asphalt
$21,927
$19,874
$30,000
$30,000
473
Crack Sealing Material
$0
$8,694
$7,000
$7,000
Total Materials & Services Streets
$273,738
$174,099
$641,555
$660,500
430234
Sidewalks / Alleys:
956
Sidewalk Construction
$31,253
$37,093
$36,500
$40,000
957
Alley Paving
$32,189
$35,200
$54,800
$45,000
Total Capital
$63,442
$72,293
$91,300
$85,000
Total
$337,180
$246,393
$732,855
$745,500
FY 2014 BUDGET HIGHLIGHTS
Line Item Detail:
354
Contract Services/Striping City Streets - Carryover $200,000
368 Overlay & Chipseals - $309,800 - Carryover Over $109,800 - New Appropriation $200,000
453 Equipment Rental - $18,000
Increased $15,000 for the rental of an asphalt zipper for one month. Having the asphalt zipper available for a one month
period will significantly increase productivity, reducing overall costs.
956 Sidewalk Replacement - New Appropriation $40,000
$40,000 - To be used for a matching program to assist homeowners with replacing bad sidewalks.
957 Alley Paving - New Appropriation $45,000
Pave approximately 10-12 alleys a year and overlay existing alleys with remaining funds.
20
SPECIAL STREET MAINTENANCE
ACCOUNT # 2500-421
PURPOSE OF THIS DEPARTMENT: Why does this department exist?
To construct and maintain surface transportation, signals, and traffic controls that supports economic
viability and promote clean, safe, and drivable travel during all seasons.
DEPARTMENT PERSONNEL: (14.25 FTE)
.20 Public Works Director/City Engineer
.25 Senior Civil Engineer
.15 Budget Resource Manager
.25 Construction Manager
.15 Administrative Coordinator
.25 Project Manager
.50 Road and Fleet Superintendent
.20 Assessment Coordinator
.20 Administrative Assistant
.25 Engineering Tech/GIS/IT Support
.10 General Laborer
8.75 Special Street Maintenance Operators
1 Special Street Maintenance Supervisor
I Traffic Signs and Signals Maintenance Supervisor
1 Traffic Signs and Signals Maintenance Technical
GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose?
1. To maintain city streets in a clean, safe and drivable condition during all seasons.
2. To provide the safe and orderly travel through proper designed and maintained signage and
markings.
INTENDED OUTCOMES FROM BUDGET EXPENDITURES
The FYI budget reflects the continuation of the pavement marking, overlay, chip seal, and sidewalk
replacement programs, which promote safe travel and longevity of the road system. Expenditures are
being proposed for street maintenance equipment replacement and purchase to increase reliability,
lower maintenance costs, and enhance cross -season functionality. The Traffic, Signs, and Signal budget
provides for operational upgrades to aging traffic light control units to ensure State compatibility and
the continuation of the compliance with sign reflectivity standards.
SPECIAL STREET MAINTENANCE
FUND: 2500-421-430240
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100
CASH: Operating
10120
Cash, Transportation Impact Fees
10107
Cash, Designated Equip. Replacement
10108
Cash, Designated S & C repair
10109
Cash, Designated Pavement Replacement
Total Cash
REVENUE
343010
Transportation impact fees
343011
Sidewalk repair penalty
343012
Public Works Charges
363010
Maintenance Assessments
-designated for pavement replacement
-designated for equipment replacement
363040
Penalty & Interest
364030
Sale ofMisc./auction
371010
Investment
381050
Inception of Loan
Total Revenue
Total Available
EXPENDITURES
Street Department/TSS
Capital Equip. Replacement
S & C Repair funds
Refund Transportation Impact Fees
Pavement Replacement program
Total Expenditures
ENDING CASH
10100
Cash, OPERATING
10120
Cash, Transportation Impact Fees
10107
Cash, Designated Equip. Replacement
10108
Cash, Designated S & C repair
10109
Cash, Designated Pavement Replacement
Total Cash
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY11/12
FY12/13
FY12/13
FY13/14
$767,070
$856,958
$856,958
$754,310
$103,535
$0
$0
$0
$15,474
$36,799
$36,799
$71,799
$47,517
$47,517
$47,517
$38,327
$170,753
$217,062
$217,062
$302,062
$1,104,349
$1,158,336
$1,158,336
$1,166,498
$36,918
$0
$0
$0
$0
$0
$0
$0
$575
$1,000
$1,000
$1,000
$1,451,853
$1,420,000
$1,420,000
$1,420,000
$280,000
$280,000
$280,000
$280,000
$35,000
$35,000
$35,000
$35,000
$12,648
$12,500
$12,500
$12,500
$3,934
$1,200
$2,122
$1,200
$9,315
$9,000
$6,000
$5,000
$170,793
$195,000
$195,000
$200,000
$2,001,036
$1,953,700
$1,951,622
$1,954,700
$3,105,385
$3,112,036
$3,109,958
$3,121,198
$1,555,611
$1,814,270
$1,739,270
$1,841,214
$13,675
$0
$0
$49,925
$0
$31,041
$9,190
$21,852
$144,072
$0
$0
$0
$233,691
$530,000
$195,000
$582,062
$1,947,049
$2,375,311
$1,943,460
$2,495,053
$856,958
$681,388
$754,310
$552,796
$0
$0
$0
$0
$36,799
$71,799
$71,799
$56,874
$47,517
$16,476
$38,327
$16,475
$217,062
($32,938)
$302,062
$0
$1,158,336
$736,725
$1,166,498
$626,145
21
SPECIAL STREET MAINTENANCE
FUND: 2500-421-430240
EXPENDITURE DETAIL
STREET DIVISION
Personal Services: FTE's
110 Salaries and payroll costs
112 Severance
121 Overtime
153 Health Insurance
155 Retirement
Total Personal Services
Materials and Services:
210 Computer Equipment/Software/Supplies
218 Equipment /safety equipment & supplies
220 Other supplies, Janitorial, consumable tools
231 Gas & Oil
341 Electric
345 Telephone
354 Contract Services
355 Transportation Traffic Reviews
357 Rate Study
358 Impact Fee Study
362 Equipment Maint. parts & supplies, includes radios
366 Building Maint.
373 Dues & Training
388 Medical services/drug test
510 Property & Liability Insurance
512 Uninsured Loss -deductible
521 Central Garage Transfer
522 Administrative Transfer
528 Information Tech. Transfer
Subtotal M & O
610/620 Debt Service -Principal & Interest
720 Transportation Impact Fee Reimbursement
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY10/11
FYI 1/12
FY12/13
FY13/14
12.65
12.35
12.35
12.25
$559,204
$527,159
$570,667
$602,099
$6,485
$19,830
$25,000
$0
$23,703
$4,160
$30,000
$25,000
$128,370
$136,126
$157,384
$145,978
$36,145
$34,049
$35,393
$37,440
$753,907
$721,324
$818,444
$810,518
$4,031
$3,519
$5,000
$5,000
$2,173
$3,467
$10,200
$6,000
$4,127
$4,527
$4,100
$4,100
$37,587
$33,762
$42,000
$42,000
$1,842
$1,173
$1,400
$1,400
$959
$1,092
$1,000
$1,000
$15,313
$12,131
$15,000
$15,480
$77
$0
$0
$0
$0
$3,066
$0
$0
$0
$0
$0
$0
$27,738
$30,588
$28,000
$28,000
$1,509
$3,813
$4,000
$3,000
$700
$3,081
$3,500
$5,500
$787
$1,423
$1,100
$1,100
$82,919
$78,797
$87,000
$77,000
$5,182
$52
$10,000
$10,000
$66,000
$66,000
$70,000
$171,740
$56,741
$64,707
$67,420
$71,524
$10,689
$10,689
$12,182
$14,899
$318,374
$321,887
$361,902
$457,743
$16,546
$16,200
$46,119
$96,459
$0
$144,072
$0
$0
22
SPECIAL STREET MAINTENANCE
FUND: 2500-421-430240
EXPENDITURE DETAIL-con't.
Capital Outlay:
840 MACI Grant Match
940 Machinery & Equipment
941 Dump Trucks - Inception of Loan
Subtotal capital outlay
430244
354 Pavement Maintenance funds
430245 Replacement Funds:
940 Machinery & Equipment
Subtotal Replacement
430248 Sidewalk & Curb Repair funds
354 contract services (carryover)
TOTAL STREET DIVISION
430264 TRAFFIC SIGN & SIGNALS
Personal Services: FTE's
110 Salaries
112 Salaries - Severance
121 Overtime
153 Health Insurance
155 Retirement
Total Personal Services
Maintenance & Operations:
210 Computer Equipment/Sofhvare/supplies
218 Equipment /safety equipment & supplies
220 Other supplies, Janitorial, consumable tools
242 Street Signs
243 Traffic Signals
245 Barricade Materials
341 Electricity
345 Tele. & Communications
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY10/11
FY11/12
FY12/13
FY13/14
$0
$40,000
$75,000
$0
$0
$177,436
$195,000
$0
$200,000
$0
$217,436
$270,000
$200,000
$288,155
$233,691
$530,000
$582,062
$56,500
$13,675
$0
$39,825
$56,500
$13,675
$0
$39,825
$0
$0
$31,041
$21,852
$1,433,482
$1,668,285
$2,057,506
$2,208,459
2.5
2.5
2.5
2.0
$146,839
$128,381
$132,645
$109,945
$22,708
$0
$0
$0
$8,105
$8,483
$9,500
$9,500
$15,870
$17,413
$18,270
$15,347
$10,991
$8,486
$8,902
$6,784
$204,513
$162,763
$169,317
$141,575
$569
$385
$1,500
$1,500
$8,437
$9,052
$4,500
$6,700
$3,311
$3,386
$3,500
$3,500
$47,499
$35,590
$44,000
$46,000
$8,730
$13,593
$33,500
$19,000
$2,708
$4,455
$4,700
$4,500
$6,969
$4,499
$8,500
$5,500
$708
$713
$750
$750
23
SPECIAL STREET MAINTENANCE
FUND: 2500-421-430240; 430264
EXPENDITURE DETAIL-con't.
proposed
ACTUAL
ACTUAL
BUDGET
BUDGET
FY10/11
FY11/12
FY12/13
FY13/14
Maintenance & Operations: Cont.
354
Contract Services
$22,173
$18,602
$15,000
$10,000
362
Equipment Maintenance Parts, includes radios
$3,196
$2,155
$3,000
$3,000
366
Building Maintenance
$1,551
$4,920
$2,000
$2,000
373
School & Travel
$2,218
$2,619
$4,000
$5,500
428
Paint Materials
$964
$4,445
$9,000
$5,000
510
Property & Liability Insurance
$3,674
$3,749
$4,200
$3,500
512
Uninsured Loss -deductible property
$2,059
$0
$2,500
$2,500
521
Central Garage Transfer
$8,131
532
Office Rent
$7,838
$7,838
$7,838
$7,838
Subtotal M & O
$122,604
$116,001
$148,488
$134,919
430245
Replacement Funds:
940
Machinery & Equipment
$0
$0
$0
$10,100
Subtotal Replacement
$0
$0
$0
$10,100
Total Traffic Sign & Signals
$327,117
$278,764
$317,805
$286,594
Grand Total - Streets & TSS
$1,760,599
$1,947,049
$2,375,311
$2,495,053
FY 2014 BUDGET HIGHLIGHTS
Line Item Detail: Street Division
218
Equipment - Non Capital - $3,000 / Safety Equipment & Supplies $3,000
$3,000 Truck Tarps
Capital Outlay: Financed 5 yr
941
Dump Trucks - $200,000
(2) Used 12 yard Dump Trucks. Replacing a 1988 dump
truck and a 1991 dump truck. Trucks are
utilized year round for
hauling asphalt and gravel, and for snow removal.
24
SPECIAL STREET MAINTENANCE
FUND: 2500-421-430240
FY 2014 BUDGET HIGHLIGHTS
430244 Capital Outlay: Pavement Replacement (10109)
354 Pavement Maintenance funds - $582,062 Carryover $302,062, New Appropriation $280,000
GASB 34 rules now require accounting for the value of public infrastructure so that adequate steps may be taken to ensure the
on going costs of operation, maintenance and replacement of these facilities may be adequately budgeted. The FY 2007/08
budget included a 10%rate increase that is reflected in this line item. The funds derived are reserved solely for pavement
maintenance and replacement of existing streets.
430245 Capital Outlay: Equipment Replacement (10107)
940 Machinery & Equipment -$39,825
$3,825 - Large Format Document Scanner & Plotter. Replaces current plotter that the electronic components
are starting to fail. The scanner would allow drawings of Public Works system improvements to be scanned into the network
server for rapid retrieval, will also reduce space needed for storage.
Cost shared between/Street, Sewer, Storm, Water, Light Maint, Solid Waste -Total Cost $25,500
$6,000 - Survey Grade Global Positioning System (GPS). Current GPS system is over 12 yrs old and is no
longer functioning. The GPS system will be used to support the new Asset Management System for Water, Sewer, Street, and Storm
systems, and to identify GPS location of City's 500 plus lights, and to support right of way and routing of Solid Waste services.
Cost shared between/Street, Sewer, Storm, Water, Light Maint, Solid Waste - Total Cost $40,000
$30,000 Sander Combo Unit
The City is applying for a MACI grant for two combo sander, deicer units to be installed on the two 12 yard dump trucks proposed
for purchase in this fund. There is a chance we will only get one unit through the MACI grant, so funds have been included in this
line item to purchase one sander combo unit if we we fail to receive the MACI funding.
Line Item Detail: Traffic Signs & Signals
243 Traffic Signals - $19,000 (reduced $14,500)
$9,000 - Upgrade six of the 35+ year old conflict monitor units on the city owned signals so they are compatible
with the new State standard controller.
$10,000 - Misc maintenance/repairs/replacement parts, etc.
430245 Capital Outlay: Equipment Replacement (10107)
940 Machinery & Equipment - $10,100
$10,100 - Heavy Duty Flatbed Trailer with Hydraulic Lift
25
MT. AIR & CONGESTION GRANT
FUND: 2825 ... STREET .... 421.... FUNCTION .... 430240
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
CASH: Operating
REVENUES
331055 MACI Grant for Sweepers/Flush Trks
383012 Transfer from Street Maintenance (match)
FY 11/12 Sweeper CARRYOVER
FY 12/13 -
FY 14 Combo Units/Sweeper - from Storm (match)
Total Revenue
TOTAL AVAILABLE
EXPENDITURES
940 CAPITAL EQUIPMENT -
ENDING CASH
estimated
proposed
ACTUAL
BUDGET
ACTUAL
BUDGET
FY11/12
FY12/13
FY12/13
FY13/14
$0 $40,000 $40,000 $83,736
$0
$459,373
$174,350
$524,000
$40,000
$0
$0
$0
$0
$75,000
$75,000
$0
$0
$0
$0
$42,264
$40,000
$534,373
$249,350
$566,264
$40,000
$574,373
$289,350
$650,000
$0 $574,373 $205,614 $650,000
CASH: Operating $40,000 $0 $83,736 $0
FY2014 BUDGET HIGHLIGHTS
The Montana Air and Congestion Initiative (MACI) provides funds for equipment purchases which are utilized to benefit air quality in the State. The FY1204
budget reflects participating with the MACI grant program on the purchase of a street sweeper and two combination sanding/deicing units which would provide
increased efficiency in the respective operations. The Special Street fund includes full funding to purchase one combo sander deicer unit if only one unit is approved
in the grant request.
An appropriation of $75,000 was budgeted in FY 12/13 for a MACI grant request for a new Flush Truck with a 3,000 gallon tank and underbody plow, and another
new sweeper. There is a chance we will only receive one item, priority would be to replace our current 1995 flush truck which is very poor condition. The FY 12/13
grant request is expected to be awarded in late August of2013.
Total FY13 estimated cost of Flush Truck: $163,600; estimated cost of FY 13 Sweeper: $215,000.
Total FY 14 estimated cost of two Combo Sander, Deicer units is $56,400; estimated cost of the FY14 Sweeper: $215,000.
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