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04. Public SafetySPECIAL REVENUE FUNDS Page Fund Dept PUBLIC SAFETY 1-2 2230 Ambulance $ 956,117 3-4 2957 Fire Grants $ 259,034 5-6 2399 Impact Fees $ 329,205 7 2915 Stonegarden Grant $ 17,750 8 2916 Drug Enforcement Grant $ 88,726 9 2917 Cops Tech. Program Grant $ 535,000 10 2918 CHRP Grant $ 78,663 11-12 2919 Law Enforcement Grants $ 77,500 13-14 2394 Building Dept. $ 379,019 Total $ 2,721,0I AMBULANCE ACCOUNT 4 2230-440 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The Kalispell Ambulance provides Advanced Life Support medical response, treatment and transport of the sick and injured, and public safety education. DEPARTMENT PERSONNEL: Chief, Assistant Chief, and Clerk split (50%) with the Fire department, and 8 Firefighters. GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? The goal of the Kalispell Ambulance Department is to provide effective medical response and educate the community on safe living practices. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: The primary outcome of the FY2014 budget is the continuation of emergency medical response and outreach services. Focus will be on internal and external communication improvements and operational accountability. AMBULANCE FUND FUND: 223 0-440-42073 0 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: operating Total Cash Available REVENUES 342050 Fees for Services Write - offs, uncollectible Medicare, etc. 46% Net collections 342070 County EMS Levy 371010 Interest Earnings/donations Transfer from General Fund Total Revenue Total Available EXPENSES Ambulance Service Capital Outlay (ambulance) Total Expense ENDING CASH Operating cash available estimated proposed ACTUAL BUDGET ACTUAL BUDGET FY11/12 FY12/13 FY12/13 FY13/14 $86,721 $40,990 $40,990 $18,595 $86,721 $40,990 $40,990 $18,595 $1,200,000 ($640,891) $1,335,000 ($730,000) $1,037,037 ($477,037) $1,060,000 ($487,599) $559,109 $91,346 $879 $0 $605,000 $85,000 $1,000 $0 $560,000 $110,000 $1,010 $0 $572,401 $110,000 $0 $255,121 $651,334 $691,000 $671,010 $937,522 $738,055 $731,990 $712,000 $956,117 $697,065 $0 $710,905 $0 $693,405 $0 $956,117 $0 $697,065 $710,905 $693,405 $956,117 $40,990 $21,085 $18,595 $0 AMBULANCE FUND FUND: 223 0-440-42073 0 EXPENDITURE DETAIL proposed ACTUAL ACTUAL BUDGET BUDGET FY10/11 FY11/12 FY12/13 FY13/14 Personal Services: FTE's 6.50 7.50 6.50 9.50 110 Salaries & Wages $397,021 $373,813 $371,169 $545,427 112 Severance $0 $7,173 $0 $0 113 Kelly Workback $2,185 $0 $0 $0 114 Comp Time Buyout $0 $0 $3,000 $3,000 115 Out of Rank Pay $0 $0 $0 $0 121 Overtime $5,672 $11,364 $19,147 $22,147 153 Health Insurance $75,078 $76,779 $82,025 $119,069 155 Retirement $48,101 $50,657 $48,915 $72,151 Total Personal Services $528,057 $519,787 $524,256 $761,794 Materials and Operations 210 Office Supplies/equip/computer $3,451 $1,808 $1,000 $1,000 218 Equipment - Non -Capital $2,370 $2,273 $2,500 $2,500 231 Gas $5,230 $6,578 $7,000 $7,200 241 Consumable Tools/uniforms $6,304 $6,429 $6,000 $6,000 312 Postage & printing $1,693 $971 $3,500 $2,000 345 Telephone & Communications $1,855 $1,001 $700 $700 354 Paramedic Recertification/contract services $9,713 $8,592 $7,000 $11,800 355 911 Center contribution - 2% increase $0 $30,000 $30,600 $31,212 359 Collection Serv./Credit Card Fees/audit fees $993 $1,184 $1,400 $1,400 362 Equipment maintenance & radio maint. $1,699 $7,977 $7,000 $7,000 373 Dues & Training $6,279 $5,882 S5,000 $5,000 388 ExposureTesting/Immun. $21,279 $15,060 $22,500 $22,500 391 Treatment -Medical Supplies $36,857 $36,495 $35,000 $35,700 510 Property & Liability Ins. $14,036 $9,785 $9,900 $7,500 521 Central Garage Transfer $9,000 $9,500 $9,500 $13,955 522 Administrative Transfer $33,010 $23,060 $26,762 $25,819 528 Data Processing Transfer $10,689 $10,683 $11,287 $13,037 Total Materials and Operations $164,458 $177,278 $186,649 $194,323 EMS Capital Expenses 944 Vehicles $0 $0 $0 $0 Total Capital Outlay $0 $0 $0 $0 Total Ambulance $692,515 $697,065 $710,905 $956,117 2 FIRE GRANTS -FEMA, ETC. FUND: 295 7-416-420400 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: operating REVENUES 331118 AFG Grant/ FEMA #8 $120,000+17,000 331119 Tow Vehicle Fire Prevention Grant 334021 Hazmat Grant 365020 Donations/Roundup for Safety 371010 Investments Total Revenue Total Available Personal Services M&O Capital Outlay Total Expenditures ENDING CASH CASH: operating estimated proposed ACTUAL BUDGET ACTUAL BUDGET FY11/12 FY12/13 FY12/13 FY13/14 $47,294 $40,360 $40,360 $47,267 $5,742 $0 $0 $0 $0 $155,000 $0 $155,000 $0 $0 $0 $10,000 $44,167 $44,167 $44,167 $44,167 $50 $6,000 $2,365 $2,500 $195 $50 $375 $100 $50,154 $205,217 $46,907 $211,767 $97,448 $245,577 $87,267 $259,034 $351 $20,000 $10,000 $23,880 $56,737 $70,577 $30,000 $80,154 $0 $155,000 $0 $155,000 $57,088 $245,577 $40,000 $259,034 $40,360 $0 $47,267 $0 3 FIRE GRANTS -FEMA, ETC. FUND: 295 7-416-420400 EXPENDITURE DETAIL proposed ACTUAL ACTUAL BUDGET BUDGET FY10/11 FY11/12 FY12/13 FY13/14 Personal Services: Reimbursable 155 Retirement - Regional Hazmat Reimb $0 $351 $0 $2,500 Total Regional Hazmat Personal Services $0 $351 $0 $2,500 Maintenance & Operations: misc. donations 218 Equipment (non -capital) $0 $18 $4,523 $5,000 221 Safety Equipment - Roundup for Safety $550 $3,795 $6,000 $2,600 Subtotal Maint & Oper: misc. donations $550 $3,813 $10,523 $7,600 420410 Pass Thru Hazmat 121 OT- Pass Thru Hazmat $3,851 $2,751 $20,000 $21,380 218 Equipment - Pass Thru Hazmat $27,471 $42,796 $55,054 $55,054 373 Travel - Pass Thru Hazmat $584 $988 $5,000 $7,500 Subtotal Pass Thru Hazmat $31,906 $46,535 $80,054 $83,934 420414 FEMA GRANTS 218 AFG Equipment and Safety, smoke detectors, etc. $123,652 $6,388 $0 $0 219 Fire Prevention Grant FYI $5,200 $0 $0 $10,000 Subtotal Fema Grants $128,852 $6,388 $0 $10,000 420415 940 Truck $0 $0 $155,000 $155,000 Total FEMA/ other public safety budgets $161,308 $57,088 $245,577 $259,034 4 IMPACT FEES FUND: 2399 REVENUE PROJECTION Beginning Cash 10100 Cash: Administration 5% 10172 Cash: Police 10173 Cash: Fire Total Cash Revenue 341072 POLICE (less admin) 341072 5%Admin 341073 FIRE (less admin) 341073 5% Admin 371010 Interest Revenue -distrubuted to cash ADMIN Interest Revenue -distrubuted to cash POLICE Interest Revenue -distrubuted to cash FIRE Total Revenue Total Available Expenditure 900 Fire Department (inc debt service, less impact review) Police Department (less impact review) Administrative transfer Admin.- Fire for review Admin-Police for review Total Expenditures Ending Cash 10100 Cash: Administration 5% 10172 Cash: Police 10173 Cash: Fire Total Cash estimated proposed ACTUAL BUDGET ACTUAL BUDGET FY11/12 FY12/13 FY12/13 FY13/14 $1,969 $3,294 $3,294 $3,519 $33,966 $40,350 $40,350 $44,700 $161,359 $240,995 $240,995 $267,084 $197,294 $284,639 $284,639 $315,303 $5,964 $4,000 $4,000 $4,000 $314 $200 $200 $200 $113,249 $60,000 $60,000 $60,000 $5,960 $3,000 $3,000 $3,000 $51 $25 $25 $25 $464 $350 $350 $350 $1,806 $1,500 $1,500 $1,800 $127,808 $69,075 $69,075 $69,375 $325,102 $353,714 $353,714 $384,678 $35,375 $235,330 $35,411 $285,205 $0 $40,000 $0 $40,000 $5,000 $3,000 $3,000 $3,000 $44 $500 $0 $500 $44 $500 $0 $500 $40,463 $279,330 $38,411 $329,205 $3,294 $2,519 $3,519 $2,744 $40,350 $4,700 $44,700 $9,050 $240,995 $67,165 $267,084 $43,679 $284,639 $74,384 $315,303 $55,473 5 IMPACT FEES FUND: 2399 EXPENDITURE SUMMARY/ DETAIL 413 420140 Police Department -available funds 354 Impact fee review from adm. 5% Subtotal Police 416 420400 Fire Department -available funds 354 Impact fee review from adm. 5% 610 Principal -Fire Truck 620 Interest - Fire Truck 944 CAPITAL FIRE TRUCK Subtotal Fire 400 410200 522 Administrative charge Subtotal Administration o ACTUAL ACTUAL BUDGET D :F:YI:3/14] FY10/11 FY11/12 FY12/13 $0 $0 $40,000 $40,000 $500 $0 $500 $500 $500 $0 $40,500 $40,500 $0 $0 $200,000 $250,000 $500 $88 $500 $500 $25,750 $27,000 $28,250 $29,250 $9,307 $8,375 $7,080 $5,955 $75,975 $0 $0 $0 $111,532 $35,463 $235,830 $285,705 $4,137 $5,000 $3,000 $3,000 $4,137 $5,000 $3,000 $3,000 Total $116,169 $40,463 $279,330 $329,205 PROGRAM DESCRIPTION Impact fees were recently adopted by the City Council. An Impact Fee committee oversees the recommendations for useof these funds. The fire department purchased a a portion of a ladder truck with impact fees and a portion of related debt. Impact fees can be used for capital purchases related to growth. Amounts budgeted are amounts anticipated to be available for fire and police purchases of items approved on their capital improvement plan. Capital purchases must have a 10 year life. rol HOMELAND SECURITY - STONEGARDEN GRANT FUND: 2915-413-420140 REVENUE PROJECTION - FUND SUMMARY BEGINNING CASH Cash on Hand REVENUES 331112 Homeland Security Grant ($97,548) TOTAL REVENUE TOTAL AVAILABLE EXPENDITURES 121 Overtime & payroll costs 218 Materials & services 940 Capital Equipment ENDING CASH Cash on Hand estimated proposed ACTUAL BUDGET ACTUAL BUDGET FY11/12 FY12/13 FY12/13 FY13/14 $0 $0 $0 $0 $6,102 $17,750 $0 $17,750 $6,102 $17,750 $0 $17,750 $6,102 $17,750 $0 $17,750 $6,102 $0 $0 $8,875 $8,875 $0 $0 $0 $0 $8,875 $8,875 $6,102 $17,750 $0 $17,750 $0 $0 $0 $0 PROGRAM DESCRIPTION Operation Stonegarden is a joint operation with the Kalispell and Whitefish Police Departments, the Montana Highway Patrol and the US Border Patrol to deter attempts at illegal activity at the Flathead County Border Corridor. 7 DRUG ENFORCEMENT GRANT FUND: 2916-413-420140 REVENUE PROJECTION - FUND SUMMARY BEGINNING CASH Cash on Hand REVENUES 331020 HIDTA Grant 331022 County Drug Grant 365000 Donations, other 383001 General Fund Transfer TOTAL REVENUE TOTAL AVAILABLE EXPENDITURES Crime Control 110 Salaries and payroll costs 121 Overtime -grant match 153 Health Insurance 155 Retirement Total Personal Services Materials and Services: 354 Contract Services Total Materials & Services TOTAL EXPENDITURES ENDING CASH Cash on Hand FTE estimated proposed ACTUAL BUDGET ACTUAL BUDGET FV11/12 FY12/13 FY12/13 FY13/14 $8,327 $10,379 $10,379 $10,286 $10,859 $6,000 $6,000 $6,000 $22,910 $23,260 $23,260 $23,260 $1,702 $0 $0 $0 $57,200 $55,000 $55,000 $55,000 $92,671 $84,260 $84,260 $84,260 $100,998 $94,639 $94,639 $94,546 1 1 1 1 $61,120 $55,580 $57,456 $58,816 $10,089 $6,000 $8,000 $6,000 $6,893 $10,098 $7,000 $10,799 $8,069 $7,475 $7,000 $7,911 $86,171 $79,153 $79,456 $83,526 $4,448 $5,200 $4,897 $5,200 $4,448 $5,200 $4,897 $5,200 $90,619 $84,353 $84,353 $88,726 $10,379 $10,286 $10,286 $5,820 PROGRAM DESCRIPTION The goal of this project is to enforce the State and Federal statutes relating to the possession and/or sale of illegal drugs and the criminal activity associated with drug use in Flathead County and its incorporated cities. The multi -agency task force concept is intended to provide a well -coordinated county -wide drug enforcement program whose purpose is to attack the drug marketplace at all levels by placing equal importance on the casual user, the addict and the traffickers. 8 COPS TECHNOLOGY PROGRAM GRANT FUND: 2917-413-420140 REVENUE PROJECTION - EXPENDITURE SUMMARY BEGINNING CASH Cash on Hand REVENUES 331020 FEDERAL Grant TOTAL REVENUE EXPENDITURES 950 Crime Control ENDING CASH Cash on Hand estimated proposed ACTUAL BUDGET ACTUAL BUDGET FY11/12 FY12/13 FY12/13 FY13/14 $0 $0 $0 $0 $0 $750,000 $215,000 $535,000 $0 $750,000 $215,000 $535,000 $0 $750,000 $215,000 $535,000 $0 $0 $0 $0 PROGRAM DESCRIPTION The city was awarded this grant to be used toward training technology equipment in a shooting facility. 9 CHRP GRANT -Cops Hiring Recovery Program Grant FUND: 2918-413-420140 REVENUE PROJECTION - FUND SUMMARY BEGINNING CASH 10110 CASH 10130 Cash designated for 4th year REVENUES estimate proposed ACTUAL BUDGET ACTUAL BUDGET FY11/12 FY12/13 FY12/13 FY13/14 $0 $0 $0 $0 $25,000 $45,000 $45,000 $42,227 331025 COPS HIRING RECOVERY PROGRAM GRANT $72,094 $52,470 $52,470 $0 383001 General Fund Transfer (25% to fund 4th year) $20,000 $20,000 $20,000 $36,436 TOTAL REVENUE $92,094 $72,470 $72,470 $36,436 TOTAL AVAILABLE $117,094 $117,470 $117,470 $78,663 EXPENDITURES -Crime Control 110 Salaries and payroll costs $50,187 $51,963 $52,651 $55,757 153 Health Insurance $14,922 $15,555 $15,564 $15,572 155 Retirement $6,985 $6,987 $7,028 $7,334 $72,094 $74,505 $75,243 $78,663 ENDING CASH 10110 CASH $0 $0 $0 $0 10130 Cash on Hand (designated for 4th year) $45,000 $42,965 $42,227 $0 PROGRAM DESCRIPTION The Police Department applied for and received a grant for the COPS Hiring Recovery Program (CHRP) to hire one police officer. The grant award is to pay the salary and benefits of an entry level police officer for three years with the agreement that the City retain that position for a fourth year. 10 LAW ENFORCEMENT GRANTS FUND: 2919-413-420140 REVENUE PROJECTION - FUND SUMMARY BEGINNING CASH Cash on Hand REVENUES 331021 JAG Grant 2009-SB-B9-2013 331022 JAG Grant 2009-DJ-BX-0132 331023 Bullet Proof Vest partners 331024 Roundup for Safety grant 331025 JAG/2010-DJ-BX-1015 Video/Equip. 16.738 331027 DOJ-Secure our schools grant $1,200 Narrowband Equipment 334011 DUI Task Force/Safe Kids Safe Communities 334013 MDOT Equipment Grant / Radio Grant 334015 MDOT/Spec. Holiday Enforcement (STEP) (126) 335082 911 reimbursement 342015 School District Overtime 383001 Transfer from General Total Revenue Total Available Crime Control ENDING CASH Cash on Hand estimated proposed ACTUAL BUDGET ACTUAL BUDGET FY11/12 FY12/13 FY12/13 FY13/14 $1,030 $0 $0 $3,649 $0 $0 $0 $0 $0 $0 $0 $0 $3,097 $5,000 $2,451 $3,500 $0 $2,500 $2,409 $2,500 $0 $0 $0 $0 $0 $0 $0 $0 $16,360 $16,360 $0 $2,123 $8,000 $0 $8,000 $0 $0 $0 $0 $20,704 $50,000 $20,000 $40,000 $0 $0 $0 $0 $8,415 $20,000 $20,000 $20,000 $11,549 $5,000 $5,000 $3,500 $45,888 $106,860 $66,220 $77,500 $46,918 $106,860 $66,220 $81,149 $46,918 $106,860 $62,571 $77,500 $0 $0 $3,649 $3,649 PROGRAM DESCRIPTION This budget allows for the purchase of safety equipment through grant funding, including the Bulletproof Vest Partnership and Round -Up for Safety. LAVA ENFORCEMENT GRANTS FUND: 2919-413-420140 EXPENDITURE DETAIL/SUMMARY Personal Services: 110 Salaries and payroll costs 125 Overtime -DUI Task force 126 Overtime -Holiday Reimbursement 127 Overtime -School district Total Personal Services Maintenance & Operations: 216 Secure our Schools Grant 218 JAG grant -Automated Ticketing equip/supplies 220 Other equipment from donations 221 Bullet Proof Vests 420143 218 BOJ - equipment grant Total Maintenance & Operations Capital Outlay: 940 Narrowband Equipment 944 Vehicles Total Capital TOTAL proposed ACTUAL ACTUAL BUDGET BUDGET FY10/11 FY11/12 FY12/13 FY13/14 $0 $911 $1,200 $1,200 $556 $2,251 $8,000 $8,000 $50,739 $24,660 $48,800 $38,800 $9,422 $12,903 $20,000 $20,000 $60,717 $40,725 $78,000 $68,000 $1,200 $0 $0 $0 $17,926 $0 $0 $0 $1,200 $0 $2,500 $2,500 $780 $6,193 $10,000 $7,000 $20,177 $0 $0 $0 $41,283 $6,193 $12,500 $9,500 $0 $0 $16,360 $0 $0 $0 $0 $0 $0 $0 $16,360 $0 $102,000 $46,918 $106,860 $77,500 12 BUILDING DEPARTMENT ACCOUNT # 2394-420 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The building department serves as the entity that reviews plans and conducts inspections of construction in the city to promote safe and sustainable building efforts for the community. DEPARTMENT PERSONNEL: Planning Director (.25), Office Supervisor (.5), Building Official, and three Building Inspectors. Two inspectors perform fire inspections and are funded 40% by the general fund (fire department). GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? To achieve its purpose the building department conducts reviews and inspections in accordance with the most recently adopted building and related codes. INTENDED OUTCOMES FROM BUDGET EXPENDITURES The FY2014 budget will focus on the administration of the most recently adopted code programs and the implementation of a web -based permit system that will allow contractors to submit building applications on-line. BUILDING DEPARTMENT FUND: 23 94-420-420530 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: Operating REVENUES 323101 Building permits 323103 Plumbing permits 323104 Mechanical permits 323108 Plan Review 323107 House Moving 371010 Investment Earnings Total Revenue Total Available EXPENDITURES Operating ENDING CASH 10100 CASH: Operating estimated proposed ACTUAL BUDGET ACTUAL BUDGET FY11/12 FY12/13 FY12/13 FY13/14 $149,608 $346,100 $346,100 $309,244 $311,797 $200,000 $200,000 $200,000 $15,484 $15,000 $13,000 $13,000 $16,284 $22,000 $24,000 $24,000 $158,758 $60,000 $32,000 $50,000 $0 $200 $0 $200 $2,025 $1,000 $2,000 $1,500 $504,348 $298,200 $271,000 $288,700 $653,956 $644,300 $617,100 $597,944 $307,856 $343,676 $340,000 $379,019 $307,856 $343,676 $307,856 $379,019 $346,100 $300,624 $309,244 $218,925 13 BUILDING DEPARTMENT FUND: 23 94-420-4205 3 0 EXPENDITURE DETAIL Personal Services: 110 Salaries and payroll costs 121 Overtime 153 Health Insurance 155 Retirement Total Personal Services Maintenance & Operations: 210 Supplies/computer hardware/software/other 231 Gas & Oil 320 Postage, printing, Code books 323 State Ed Assessments 345 Telephone & Communications 353 Auditing (3 year Building audit for state) 354 Contract Services 373 Dues & Training 510 Insurance - liability & property 521 Central Garage Transfer 522 Administrative Transfer 528 Data Processing Transfer Total M & O CAPITAL OUTLAY Web based software package proposed ACTUAL ACTUAL BUDGET BUDGET FY10/11 FY11/12 FY12/13 FY13/14 4.25 4.75 4.75 4.75 $185,897 $213,385 $219,650 $223,363 $3,709 $484 $3,500 $3,500 $34,794 $42,246 $49,155 $47,300 $11,502 $13,759 $13,563 $13,932 $235,902 $269,874 $285,868 $288,095 $844 $5,215 $4,750 $5,000 $1,943 $1,971 $2,250 $2,200 $3,963 $1,257 $2,600 $1,750 $1,721 $2,352 $2,500 $2,500 $1,288 $1,892 $1,500 $2,000 $0 $3,500 $500 $780 $1,999 $837 $1,300 $1,300 $4,712 $2,154 $3,400 $3,400 $3,864 $4,090 $4,100 $4,000 $300 $300 $1,300 $1,802 $2,000 $10,234 $9,194 $10,482 $1,336 $4,179 $4,414 $5,710 $23,970 $37,982 $37,808 $40,924 $0 $0 $20,000 $50,000 TOTAL BUDGET $259,872 $307,856 $343,676 $379,019 14