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06. ParksSPECIAL REVENUE FUNDS Page Fund Dept PARKS 27 2210 Parks in Lieu $ 32,800 28 2215 Revenue and Fund Summary 29 2215 430 Parks $ 652,374 30 2215 440 Athletic Complex $ 193,051 31 2215 431 Recreation/Sports $ 181,767 32 2215 448 Youth Camps $ 241,628 33 2215 445 Aquatics Facility $ 290,436 34-35 2600 Forestry/Developer's Trees $ 332,826 $ 1,924,882 PARKS IN LIEU FUND: 2210-436-460430 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH CASH REVENUES 365000 Donations/misc. Lawrence Park donations - FOLF course Friends of Lawrence Park 346080 Subdivision Payments: Westview Developers Agreement Norhtland Surplus Property Sale - Empire 371010 Interest Earnings Total Revenue Total Available EXPENDITURES Transfer to Trails - 93 N Bike/Ped Path Park Improvements ENDING CASH Cash Carry over estimated proposed ACTUAL BUDGET ACTUAL BUDGET FY11/12 FY12/13 FY12/13 FY13/14 $54,468 $40,487 $40,487 $41,743 $0 $0 $1,100 $0 $0 $0 $0 $1,400 $0 $0 $0 $5,000 $0 $0 $2,500 $0 $0 $5,000 $9,147 $1,400 $0 $0 $0 $0 $3,007 $0 $0 $0 $447 $500 $225 $400 $3,454 $5,500 $12,972 $8,200 $57,922 $45,987 $53,459 $49,943 $17,435 $17,600 $777 $0 $0 $10,000 $10,939 $32,800 $17,435 $27,600 $11,716 $32,800 $40,487 $18,387 $41,743 $17,143 PROGRAM DESCRIPTION The "Parks in Lieu" program mission is to utilize and direct funds received from developers towards contributing to the development and improvement of city park and recreation facilities. The FY2014 budget will support the playground replacement at Lawrence Park, a project with Friends of Lawrence Park. The Westview playground and the FOLF course at Lawrence park will also see improvements. 27 PARKS DEPARTMENT FUND: 2215-436-460430 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH: 10100 CASH: operations 10107 Cash designated for Capital Equipment estimated proposed ACTUAL BUDGET ACTUAL BUDGET FY11/12 FY12/13 FY12/13 FY13/14 $216,023 $335,128 $335,128 $369,321 $30,405 $30,405 $45,405 $414,726 REVENUE: mills 311100 Real Estate Taxes 22.4 $860,667 $840,000 $840,000 $845,000 311100 WestsideTifDistribution $15,405 $0 $0 $0 311200 Personal Property $39,882 $30,000 $31,000 $25,000 312000 Penalty & Interest $4,725 $3,500 $3,500 $3,500 381060 Operating transfer- Health Insurance 1.6 $65,000 $68,000 $68,000 $72,000 SUBTOTAL REVENUE FROM TAXES $985,679 $941,500 $942,500 $945,500 346050 Parks Usage Fees $17,619 $17,000 $17,000 $17,500 Kidsports Maintenance $20,000 $20,000 346059 Picnic in the Park $28,325 $26,000 $33,000 $36,000 346051 Recreation Fees $10,766 $10,000 $7,000 $10,000 346053 Scholarships (donation) $2,597 $2,000 $2,200 $2,500 346052 Sports Programs $41,266 $40,000 $41,000 $42,000 334110 Grant: After School program $5,000 $5,000 $5,000 $5,000 346054 Community After School Programs $47,590 $45,000 $48,000 $49,000 346057 Youth Camps $87,223 $87,000 $89,500 $106,000 346030 Pool $120,452 $140,000 $131,500 $140,000 346040 Concessions $31,056 $32,500 $33,000 $32,500 SUBTOTAL RECREATION & POOL $391 894 $404 500 $427 200 $460 500 365010 Investments & donations 346055 lee Rink Utilities Reimbursement 381050 Inception of Lease TOTAL PARKS REVENUE TOTAL RESOURCES AVAILABLE: EXPENDITURES: Parks Athletic Complex Recreation Youth Camps Pool TOTAL EXPENDITURES ENDING CASH: Cash Designated for Capital Cash Carry Over $0 $6,655 $1,800 $1,000 $1,400 $20,220 $21,000 $21,000 $21,000 $0 $45,000 $45,000 $1,404,448 $1,413,800 $1,436,700 $1,428,400 $1,620,471 $1,779,333 $1,802,233 $1,843,126 $472,941 $574,754 $548,909 $652,374 $140,682 $179,616 $170,589 $193,051 $160,468 $170,420 $165,307 $181,767 $198,570 $214,529 $214,529 $241,628 $282,277 $303,339 $288,173 $290,436 $1,254,938 $1,442,658 $1,387,507 $1,559,254 $30,405 $45,405 $45,405 $60,405 $335,128 $291,270 $369,321 $223,467 26.7% 20.2% 26.6% 14.3% 28 PARKS ACCOUNT # 2215-436 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The purpose of the Parks Department is to provide, protect and preserve a park system that promotes quality recreational, cultural and outdoor experiences for the Kalispell community. DEPARTMENT PERSONNEL: Parks Director, Parks Superintendent, Parks Foreman, Administrative Specialist, and four Parks Caretakers. All positions are shared with other Parks Departments and Forestry fund. GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? 1. Maintain 292 acres parks and open space according to the Parks Master Plan. 2. Continuation of our beautification program. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: This fiscal year the Parks department budget will focus on preserving and refining Kalispell's park system. This includes the thinning efforts throughout Woodland Park in order to promote more use in less active areas and to improve the environmental safety and aesthetics of the area. System improvements are intended to be achieved through improved irrigation at the regional parks and extra turf maintenance at Depot Park. PARKS DEPARTMENT FUND: 2215-436-460430 EXPENDITURE DETAIL proposed ACTUAL ACTUAL BUDGET BUDGET FY10/11 FY11/12 FY12/13 FY13/14 Personal Services: FTE's 5.05 5.05 5.3 5.55 110 Salaries and payroll costs $253,700 $249,435 $274,988 $297,292 III Salaries - seasonal $34,936 $42,330 $48,756 $57,517 112 Severance $0 $0 $0 $24,985 121 Overtime: Call outs $1,135 $538 $1,000 $1,000 153 Health Insurance $59,421 $61,957 $68,808 $64,027 155 Retirement $17,445 $16,939 $20,409 $22,645 Total Personal Services $366,637 $371,200 $413,961 $467,467 Maintenance & Operations: 210 Office Supplies, equip./computers $682 $847 $2,100 $2,000 224 Janitorial Supplies (ALL PARKS) $2,818 $3,582 $3,500 $3,500 229 Other Supplies (fertilizer, weed spray, seed, paint) $2,881 $3,495 $4,500 $4,500 231 Gas $0 $0 $0 $19,000 241 Tools / Small Equipment /Safety equip $1,835 $2,089 $2,500 $4,000 320 Printing (Info brochures), advertising (legal notices) $194 $213 $500 $500 341 Electricity $13,719 $11,341 $14,250 $12,250 343 Ice rinkUtilities (Reimbursed -see revenue) $21,022 $20,013 $21,000 $21,000 344 Natural Gas $2,896 $2,508 $3,200 $3,200 345 Telephone & Communications $2,404 $2,527 $2,500 $2,500 351 Sports Court Rehabilitation $0 $0 $2,500 $2,500 354 Contract Services/TennisAgreement/Online Registration $1,500 $1,500 $2,500 $2,500 355 Contract Services - Trail Maint/weed spray/permits $2,176 $4,532 $5,000 $5,000 356 Consultants $150 $0 $1,500 $1,000 362 Equipment / Building Maintenance $7,734 $6,124 $8,500 $8,500 364 Landscape Materials, Perrenials & Rose Garden $3,335 $4,508 $5,000 $5,300 367 Vandalism Repairs $4,383 $4,938 $4,000 $4,000 373 Dues & Training $1,443 $2,023 $2,700 $4,000 388 Medical services: Drug Testing $579 $651 $700 $700 395 Equipment Rental $150 $175 $0 $200 420 Metal /Wood Products -Fencing, picnic tables $2,106 $1,886 $3,500 $3,000 440 Irrigation Supplies $2,550 $8,854 $9,000 $9,000 452 Gravel, top soil, sand & compost $1,868 $998 $4,000 $3,500 521 Central Garage Transfer $0 $0 $0 $43,177 610 Principal Board of Investments -Bucket Truck 25%/mower $0 $1,379 $1,388 $10,460 620 Interest Board of Investments- mower $0 $149 $1,455 $620 Total Maintenance & Operations $76,425 $84,331 $105,793 $175,907 Capital Outlay: 940 Capital Equipment (trailer) $0 $0 $45,000 $2,000 920 Capital improvements (FVCC courts) $0 $17,411 $10,000 $7,000 TOTAL PARKS BUDGET $443,062 $472,941 $574,754 $652,374 ATHLETIC COMPLEX ACCOUNT # 2215-436 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The Kalispell Youth Athletic Complex is a public/private partnership which was created between the City of Kalispell and the current youth athletic programs at the site. This facility is composted of 30 athletic fields; hosting baseball, softball, football, soccer and cross country. DEPARTMENT PERSONNEL: (1.15 FTE) KYAC shares the personnel cost of the Parks Superintendent, Parks Foreman, and a Parks Caretaker. GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? Maintain 138 acres of sports fields, 2 parks, a running course and green spaces in a mode that supports the agreement between KYAC and the City. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: This fiscal year, the KYAC budget focuses on meeting the requirements of the 5 sports organizations and maintaining the quality of the fields to promote participation. Maintenance effort for FY14 will focus on irrigation efficiencies with rain sensors, and turf maintenance (including exposure to invasive species.) ATHLETIC COMPLEX FUND: 2215-43 6-460440 EXPENDITURE DETAIL Personal Services: FTE's 110 Salaries and payroll costs III Seasonal Salaries 153 Health Insurance 155 Retirement* Total Personal Services Maintenance & Operations: 221 Safety Equipment ( fire cabinet, ear plugs, etc) 229 Other Supplies (fertilizer, weed spray, seed, paint) 231 Gas 241 Consumable Tools (broadcasters, thatch bar) 341 Electricity 345 Telephone & Communications 354 Contract Services -pest management 362 Equipment Maintenance 364 Landscape, Flowers & gardens 367 Vandalism Repairs 373 Dues & Training 395 Rental Equipment 420 Metal /Wood Products/Fencing 440 Irrigation 452 Gravel/Sand 610/620 Debt Service - Mower Total M & O Capital Outlay: 920 Capital Improvements (equipment storage) 940 Equipment Total Complex proposed ACTUAL ACTUAL BUDGET BUDGET FY10/11 FY11112 FY12/13 FY13/14 0.75 0.75 1.05 1.15 $31,198 $31,716 $50,160 $57,215 $46,789 $44,289 $43,256 $44,949 $6,616 $9,268 $17,484 $19,257 $3,383 $3,433 $4,406 $4,893 $87,986 $88,705 $115,306 $126,315 $426 $88 $875 $1,800 $11,094 $14,512 $16,000 $17,000 $0 $0 $0 $9,000 $0 $0 $0 $2,700 $1,589 $7,819 $7,000 $8,500 $186 $122 $300 $300 $200 $2,434 $2,000 $5,500 $404 $854 $700 $700 $140 $0 $500 $400 $168 $770 $500 $500 $0 $60 $135 $300 $0 $0 $150 $150 $475 $0 $2,900 $400 $3,012 $2,877 $3,000 $3,700 $320 $1,071 $1,100 $1,000 $0 $15,019 $14,650 $14,786 $18,014 $45,626 $49,810 $66,736 $0 $6,350 $0 $0 $78,520 $0 $14,500 $0 $184,520 $140,682 $179,616 $193,051 30 RECREATION/SPORTS ACCOUNT # 2215-436 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The mission of the Recreation Department is to enhance the quality of life for the citizens of Kalispell by providing diverse program opportunities. DEPARTMENT PERSONNEL: (1.6 FTE) A Recreation Superintendent, and shares the personnel costs of the Parks Director and a Clerk. GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? 1. Provide year round affordable and enjoyable recreation activities in a variety of interest areas. 2. Provide the summertime lunch and evening concert series. 3. Provide health and wellness opportunities for our community. 4. Provide youth sports programs to include sportsmanship and basic fundamentals. INTENDED OUTCOMES FROM BUDGET EXPENDITURES The Recreation FY2014 budget focuses on maintaining and developing youth sports such as: Little Dribblers and Squirts Basketball, Runnin Rascals Football, Indoor and Outdoor Soccer and sports camps. Special events will include Picnic in the Park, Doggie Days, Santa's Calling, and the Valentines Dance. RECREATION/SPORTS & Special Events FUND: 2215-436-460431 Personal Services: FTE's EXPENDITURE DETAIL proposed ACTUAL ACTUAL BUDGET BUDGET FY10/11 FY11/12 FY12/13 FY13/14 1,6 1.6 1.6 1.6 110 Salaries and payroll costs $86,927 $84,887 $88,080 $91,888 III Seasonal Salaries $9,522 $7,960 $13,633 $10,164 112 Severance $0 $0 $0 $3,123 153 Health Insurance $17,959 $19,509 $22,538 $23,531 155 Retirement $5,479 $5,556 $6,529 $6,637 Total Personal Services $119,887 $117,911 $130,780 $135,342 Maintenance & Operations: 218 Donated Items $0 $2,011 $1,400 $0 229 Other Supplies $10,347 $9,515 $10,000 $11,465 320 Printing & Advertising $6,097 $10,015 $6,300 $9,700 345 Telephone & Communications $277 $476 $240 $240 354 Contract Services $20,330 $19,502 $18,000 $20,360 355 On Line Registration $1,811 $0 $3,000 $3,000 357 Music Franchise Fees $0 $0 $0 $960 373 Dues & Training $1,366 $1,037 $700 $700 Subtotal M & O $40,228 $42,557 $39,640 $46,425 TOTAL RECREATION $160,115 $160,468 $170,420 $181,767 31 YOUTH CAMPS ACCOUNT 4 2215-436 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The mission of the Youth Camp program is to enhance the quality of life for young children during the year through our Day Camp and After School Program. DEPARTMENT PERSONNEL: (1.5 FTE) A Recreation Supervisor and shares the personnel costs of a Clerk. GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? 1. To teach and develop lifelong recreation skills. 2. Providing healthy choices through a variety of indoor and outdoor activities. 3. Provide healthy nutritional opportunities through our afterschool snacks. 4. To provide a safe, diverse, and a positive atmosphere. 5. To provide enriched activities through art and music. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: The Youth Camp FY2014 budget focuses on maintaining and developing youth programs throughout the year. YOUTH CAMPS FUND: 2215-43 6-460448 Personal Services: FTE's 110 Salaries and payroll costs 111 Salaries -seasonal 121 Overtime 153 Health Insurance 155 Retirement Total Personal Services Maintenance & Operations: 229 Other Supplies 320 Printing & Advertising 345 Telephone & Comm. 354 Contracted Services 355 After School program expenses 356 Bank Fees/Credit Card Charges 366 Building Maintenance 373 Dues & Training Total M & O TOTAL YOUTH CAMPS EXPENDITURE DETAIL proposed ACTUAL ACTUAL BUDGET BUDGET FY10/11 FY11/12 FY12/13 FY13/14 1.5 1.5 1.5 1.5 $65,237 $64,735 $65,971 $69,453 $74,527 $90,318 $98,340 $117,781 $75 $17 $250 $250 $16,944 $18,402 $21,378 $22,440 $4,061 $4,090 $5,640 $5,904 $160,844 $177,561 $191,579 $215,828 $4,761 $3,328 $3,850 $4,000 $270 $294 $350 $350 $0 $0 $200 $400 $8,395 $12,187 $11,800 $13,000 $1,408 $787 $3,850 $4,650 $0 $2,434 $2,500 $2,500 $0 $1,800 $0 $500 $228 $178 $400 $400 $15,062 $21,009 $22,950 $25,800 $175,906 $198,570 $214,529 $241,628 32 AQUATICS FACILITY ACCOUNT # 2215-437 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The Mission is to enhance the quality of life for the citizens of Kalispell by providing aquatic opportunities for recreational enjoyment. DEPARTMENT PERSONNEL: Seasonal Labor GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? 1. Provide an affordable and enjoyable aquatics recreational opportunity for the community. 2. Provide a swim lesson program for the health and well-being of individuals. 3. To offer the community choices to improve their physical health and social opportunities. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: In addition to the supporting the general operation and activities of the aquatic facility, the FY2014 budget will improve conservation improvements by replacing the men's shower with automatic shut-off systems. AQUATICS FACILITY FUND: 2215 -43 7-460445 EXPENDITURE DETAIL Personal Services: III Seasonal Salaries 121 Overtime 155 Retirement Total Personal Services Maintenance & Operations: 210 Office Supplies/printing/equip 224 Janitorial Supplies, safety equipment 226 Chlorine & Chemicals 228 Concession stand 229 Other Supplies, consumable tools, online scheduling 341 Electricity 344 Natural Gas 345 Security Cameras / Telephones/Internet 354 Licenses & Fees 362 Equipment/Building Maintenance 380 Training Materials Total M & O Total Pool Budget proposed ACTUAL ACTUAL BUDGET BUDGET FY10/11 FY11/12 FY12/13 FY13/14 $170,559 $1,840 $630 $179,363 $1,423 $1,102 $198,139 $1,200 $1,000 $187,736 $1,500 $500 $173,029 $181,888 $200,339 $189,736 $863 $463 $900 $900 $2,540 $1,725 $3,200 $3,200 $24,452 $23,668 $23,500 $25,800 $18,443 $16,001 $19,000 $19,000 $4,708 $4,502 $4,400 $5,000 $7,912 $8,227 $12,500 $10,000 $17,730 $24,298 $26,000 $25,000 $3,091 $965 $1,500 $1,500 $1,094 $1,378 $3,300 $1,300 $6,677 $18,798 $8,200 $8,500 $500 $363 $500 $500 $88,010 $100,389 $103,000 $100,700 $261,039 $282,277 $303,339 $290,436 33 FORESTRY ACCOUNT # 2600-436 PURPOSE OF THIS DEPARTMENT: Why does this department exist? The purpose of Kalispell's Urban Forestry division is to manage the urban forest in a beneficial manner for the community. DEPARTMENT PERSONNEL: (2.8 FTE) Shares personell costs of Parks Administrators and Caretakers. GOALS OF THIS DEPARTMENT: What are the departmental goals that support the purpose? • Maintain over 6700 urban forestry trees. • Provide pruning and /or removals to other agencies with the city for clearance and clear vision obstructions. INTENDED OUTCOMES FROM BUDGET EXPENDITURES: This fiscal year, the urban forestry division is going to concentrate on scheduling forestry operations throughout the year. Areas of increased focus will be on thinning the sloped area around the pond at Woodland park to increase usage and reduce incompatible use. FORESTRY FUND: 2600-436-460433; 460435 PROJECTED REVENUE AND FUND SUMMARY 2600 FORESTRY OPERATIONS BEGINNING CASH 10100 CASH REVENUES 334121 Arbor Day Grant( forestry charges 334125 Forestry Program Dev 363010 Assessments 363040 P. & I. on Assessments 365010 Paper to Trees 381050 Inception Lease (stumper) 371010 Investment Earnings estimated proposed ACTUAL BUDGET ACTUAL BUDGET FY11/12 FY12/13 FY12/13 FY13/14 $68,235 $58,186 $31,062 $32,575 $750 $750 $750 $750 $3,890 $0 $0 $2,000 $207,763 $205,000 $205,000 $206,000 $1,566 $1,200 $1,200 $1,200 $1,125 $750 $6,000 $750 $0 $20,000 $20,000 $0 $1,342 $1,200 $1,000 $500 Total Revenue from operations $216,436 $228,900 $233,950 $211,200 Total Available $284,671 $287,086 $265,012 $243,775 EXPENDITURES Urban Forestry operations $226,485 $256,024 $232,437 $239,421 ENDING CASH CASH $58,186 $31,062 $32,575 $4,354 2601 DEVELOPER'S TREES BEGINNING CASH 10100 CASH $97,833 $94,905 $94,905 $93,405 REVENUES 346080 Developer charges $185 $0 Total available $98,018 $94,905 $94,905 $93,405 EXPENDITURES Contract Services - Trees & 5%admin $3,113 $94,905 $1,500 $93,405 ENDING CASH Cash carry over $94,905 $0 $93,405 $0 34 FORESTRY FUND: 2600-436-460433; 460435 EXPENDITURE DETAIL proposed ACTUAL ACTUAL BUDGET BUDGET FY10/11 FY11/12 FY12/13 FY13/14 460433 Personal Services: FTE's 3 3 3.20 2.85 110 Salaries and payroll costs $138,165 $138,220 $147,097 $137,404 Seasonal $0 $0 $0 $8,013 112 Severance $0 $0 $0 $3,123 121 Overtime $665 $225 $500 $500 153 Health Insurance $28,468 $33,035 $42,252 $34,221 155 Retirement $8,761 $8,795 $9,204 $9,170 Total Personal Services $176,059 $180,276 $199,053 $192,432 Maintenance & Operations: 229 Office supplies /Other Supplies $315 $360 $550 $550 231 Gas $0 $0 $0 $2,500 241 Tools / Small Equipment /Safety equip $865 $798 $1,450 $1,600 354 Contract Services $2,159' $0 $500 $500 357 FORESTRY Enhancement Grant $0 $7,718 $0 $2,000 358 Dutch Elm Disease/tree disposal $6,769 $12,170 $4,500 $2,500 362 Equipment Maintenance/equip rental $712 $406 $500 $500 364 Trees $1,900 $5,475 $7,500 $7,500 373 Dues & Training $237 $250 $800 $800 388 Medical $0 $0 $0 $200 510 Liability & Property Insurance $3,570 $3,489 $3,500 $3,500 522 Administrative Transfer $7,626 $6,625 $8,610 $8,389 528 Data Processing Transfer $1,336 $1,336 $1,411 $1,825 521 Central Garage Transfer $2,500 $3,000 $3,000 $6,015 610/620 Principal & Interest (bucket truck & stumper) $0 $4,583 $4,650 $8,610 Subtotal Maintenance & Operations $27,989 $46,210 $36,971 $46,989 Capital Outlay: 940 Stumper (5 year board of investments) 2013: chipper $0 $0 $20,000 $0 940 Bucket Truck ( 5 year BOI loan) 2013: truck $21,000 $0 $0 $0 FORESTRY OPERATIONS TOTAL $225,048 $226,485 $256,024 $239,421 2601 460435 Developer trees - Contract Services 354 Contract Services $3,679 $3,113 $94,905 $93,405 Contract services $3,679 $3,113 $94,905 $93,405 35