02/19/13 City Council MinutesA REGULAR MEETING OF THE KALISPELL CITY COUNCIL WAS HELD AT 7:00 P.M.,
TUESDAY, FEBRUARY 19, 2013, IN THE COUNCIL CHAMBERS AT CITY HALL IN
KALISPELL, MONTANA. MAYOR TAMMI FISHER PRESIDED. COUNCIL MEMBERS JIM
ATKINSON, KARI GABRIEL, PHIL GUIFFRIDA, BOB HAFFERMAN, RANDY KENYON,
TIM KLUESNER, WAYNE SAVERUD, AND JEFF ZAUNER WERE PRESENT.
Also present: City Manager Doug Russell, City Clerk Theresa White, Police Chief Roger Nasset, Public
Works Director Susie Turner, Community Development Manager Katharine Thompson, and Deputy City
Clerk Judi Funk.
Mayor Fisher called the meeting to order and led the Pledge of Allegiance.
A. AGENDA APPROVAL
Guiffrida moved to amend the Consent Agenda by moving item 3, the Engineer of Record for the
De -watering Project approval, to the main Agenda as D/3 and by moving item 2, the Award Bid for
the Combination Sewer Cleaning & Vacuum Truck, to the main Agenda as D/4. The motion was
seconded.
There was no discussion.
The amendment carried unanimously upon vote.
Gabriel moved to approve the Agenda as amended. The motion was seconded.
There was no discussion.
The motion carried unanimously upon vote.
B. CONSENT AGENDA APPROVAL
Council Minutes — Regular Meeting; — February 4, 2013
2. Award Bid — Combination Sewer Cleaning & Vacuum Truck (Moved to main Agenda as Item
D/4)
3. Engineer of Record Approval — WWTP Solids De -watering Project (Moved to main Agenda as
Item D/3)
4. Approve Contract — Environmental Professional — Brownfields Grants
The City has negotiated a contract for the Qualified Environmental Professionals required for the
City's Environmental Protection Agency (EPA) approved Brownfields Assessment Grant Work
Plan. Staff recommended approval of the contract with Applied Water Consulting.
5. Ordinance 1721— Amending; Ordinance 1675 - TBID Regulations — 2nd Reading
This ordinance would allow lodging properties located outside the established Tourism Business
Improvement District to become Associate Members on a voluntary basis. Ordinance 1721 passed
unanimously on first reading February 4.
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February 19, 2013
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Guiffrida moved to approve the Consent Agenda as amended. The motion was seconded.
There was no discussion.
The motion carried unanimously upon roll call vote.
C. PUBLIC COMMENT
Jim Cossitt, 12316th Street West, made additional comments on the proposed city council "Policies and
Procedures" manual.
D. REPORTS/RECOMMENDATIONS AND SUBSEQUENT COUNCIL ACTION
D/1. RESOLUTION 5608 —RESOLUTION OF INTENT & CALL FOR PUBLIC HEARING —
CDBG GRANT
Flathead Valley Community College has requested assistance to apply for a Community Development
Block Grant. Resolution 5608 schedules a public hearing for March 4.
Russell gave a report and staff answered questions.
Public Comment
Pete Wade, 848 Browns Meadow Road, Kila, stated he works for FVCC and offered to answer any
questions council may have.
Saverud moved Resolution 5608, a resolution of intent to authorize submission of a grant
application to the Montana CDBG Economic Development Workforce Training Program and
setting a date for a public hearing. The motion was seconded.
Council Discussion
None.
The motion carried unanimously upon roll call vote.
D/2. AWARD BID — WWTP PRIMARY DIGESTER REPAIR PRO ECT
Two responsive bids were received for the Digester Lid Repair Project. Staff recommended the bid be
awarded to Swank Enterprises in the amount of $863,188.
Russell gave a report and staff answered questions.
Public Comment
Craig Caprara, HDR Engineering, answered questions regarding the project and the bid process.
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Atkinson moved the Digester Lid Repair Project be awarded to Swank Enterprises in the amount
of $863,188. The motion was seconded.
Council Discussion
Zauner remarked that he can not support the motion because there are too many unanswered questions
regarding cost discrepancies between the two bids received.
Guiffrida agreed, stating the large discrepancy between the cost of the interior coating has him concerned.
Hafferman commented there are many factors involved in bidding projects and there is nothing unusual
about this one.
Atkinson stated this is a process, not an event, and he has confidence Swank Enterprises will do the job
for the amount they bid.
Saverud commented the engineering firm will review this with the low bidder and the process will go
forward.
Mayor Fisher remarked she has faith that the discrepancies will be discussed and the contract will come
before council for review before it is signed.
The motion carried upon roll call vote with Atkinson, Gabriel, Hafferman, Kenyon, Saverud, and
Mayor Fisher voting in favor, and Guiffrida, Kluesner, and Zauner voting against.
D/3. ENGINEER OF RECORD APPROVAL — WWTP SOLIDS DE -WATERING PROTECT
(Moved from Consent Agenda)
Four prequalified engineering firms were reviewed on several technical and performance criteria for the
above project. Staff recommended that HDR Engineering Inc. be selected as the most qualified firm.
Turner gave a report and answered questions.
Public Comment
None.
Atkinson moved that HDR Engineering, Inc. be selected as the Engineer of Record for the WWTP
Solids De -watering Project. The motion was seconded.
There was no discussion.
The motion carried unanimously upon vote.
D/4. AWARD BID — COMBINATION SEWER CLEANING & VACUUM TRUCK (Moved
from Consent Agenda)
Two responsive bids were received for a combination sewer cleaning and vacuum truck for use by the
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Sewer Maintenance Division. Staff recommended the bid be awarded to Titan Machinery Inc. in the
amount of $326,849.
Russell gave a report and staff answered questions.
Public Comment
None.
Gabriel moved the bid for the combination sewer cleaning and vacuum truck be awarded to Titan
Machinery, Inc. in the amount of $326,849. The motion was seconded.
Council Discussion
Guiffrida explained the reason he moved the bid awards to the main agenda is because the last bids
presented to council have been over the amount budgeted. He thanked Russell for explaining that staff is
encouraged to budget as closely as possible rather than "padding" the numbers.
The motion carried unanimously upon vote.
E. MAYOR/COUNCIL/CITY MANAGER/REPORTS (No Action)
Russell informed council that next week's work session will be on the policies and procedures manual
and requests for assistance with Community Development Block Grant applications.
Russell also reported the Kidsports permanent easement was approved by the DNRC and the 911 Center
is hoping to appoint alternate members to its Board.
Mayor Fisher noted she spoke at an Evergreen Rotary meeting about what is happening in the city.
F. ADJOURN
The meeting was adjourned at 8:55 p.m.
1
Theresa White
City Clerk
Approved March 4, 2013
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