03/17/05 Preliminary Plans for Surfacing ProjectMessage To:
Mane:
Firm/Agency:
Address:
City, State, Zip:
Phone Number:
Message From:
Name:
Robert Peccia & Associates
TRANSMITTAL LETTER
Date:
March 17, 2005
Project #:
Kalispell City Airport
Northend Surfacing
Attention:
Regarding:
Preliminary Plans
Fred Leistiko, Airport Manager
City of Kalispell
P.O. Box 1997
Kalispell, MT 59903-1997
250-3065
Phil Porrini
Transmitted are the following items:
Item No.
Copies
Description
1
1
Preliminary plans for surfacing project
RWRPORTSWALISPELL CITY-2003WORTH END SURFACINGkot sp�0503170_pre-pla .tmdoc
Remarks
We have completed the revisions to the North End Surfacing drawings, to accommodate the changed entry for the
access road and several other minor items.
Frank Castles, has expressed the need for these drawings to determine the extent of the building pad grading that
needs to be completed as part of the City's negotiated lease agreement with T&L Properties, LLC, prior to April 1,
2005. Although we have not separated the Building Pad grading from the entire grading needed for the surfacing
project, it is apparent where the "cut" material will come from and where the "fill" material needs to be placed. See
Sheet C-22. It is important to strip topsoil before moving cut and fill material. It is also important to provide a
compactive effort (at least 95% for cohesive soils) in the placement of all structural fill.
Grading for the hangars can be lowered from the published Finished Floor (FF) elevations by the expected thickness
of the interior slab and base course. We can not determine what T&L Properties are anticipating for slab thickness
inside the hangars as this dimension is not given on the drawings that we have. We will provide the N&E for each
building corners to whoever is surveying this for the City. Please make sure that only the most current plans are
used for layout and dated March 18, 2005.
Please review the information and let me know how the City will proceed. Frank said a change order might be sought
with Windy Ridge Construction, or a direct contract (if under threshold) with the presently on -site scrapper owner
(Goose Bay), or some other option.
CC. Frank Castles, City of Kalispell, Public Works Department, P.O. Box 1997, Kalispell, MT 59903
*825 Custer Avenue* *Helena, MT 59601* * Phone 406-447-5000* * Fax 406-447-5036*
E-mai8:Change Order #1at Kalispell City Airport
From: "Phil Porrini"
Date: Thu, 17 Mar2OO5 13:16:38 -0700
To: keisbko@digisys.net, ioom/
From: "Phil Ponini" «phi|VDrpe-h|n.conu>
Reply-To:phi|@rpa-h|n.conn
E�l Attached:
fi|eVVcsgks
Yesterday after making the tie-in to the water system, the Contractor (Windy
Ridge) proceeded with further excavation for the water main and
encountered anunderground manhole with nosurface lid orindication on
City Public Works drawings. It turns out this 0;H is connected to an old
abandoned 36inch dia'storm drain which seems tohead inthe direction of
the Sewer Treatment Plant.
When the lid was removed, water was observed in the abandoned pipeline
and itwas decided not bobreak into the line, but rather toexcavate under.
This water / abandoned storm drain crossing was unfonaeenand ismore
expensive than the typical trenching.
Ihave discussed this matter with Frank Castles and have indicated the
Contractors price isapproximately $S,134'15` VVeare continuing tu review
and obtain more details on the cost.
After our review and discussion with the Contractor, mehave adjusted the
price hn$4,579'S6(because ofContract limitations bu1596nnarkup)'
Attached isadraft ofChange Order #1,using revised figures which the
Contrator developed to accomplish this work. This copy is informational, as
the final negotiations and then the originals will be sent to the Contractor for
their initial signature. We will route the signed copy back to the City for final
approval.
Please let meknow if you have any questions.
Philip P.Porhn@Robert Peccia&Associates
P.O. Box 5G53,825Custer Avenue
Helena, MTSQ6U4
(406)447-5000
(4O6)447-SD36fax
(4O6)439-0755cell
email: phil@rpa-hin.com
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CENTURYTEL
Aur29-2005 02:24pm From-ROBERT PECCIA AND ASSOC
+4064475036 T-500 P.001/001 F-496
W"fil,
Robert Peccia & Associates
FAX TRANSMITTAL
Date; August 29, 2005
Dumber of Pages: 1
Regarding: Material Testing at Kalispell City Airport
Project T,:
Message To:
`ame: Fred Leistiko
Firm/A_,encN*: Airport Manager
: Viciress:
Fzu� Number: 758-7758
Message From:
Nam,n Phil Porri
Message:
'43�� -.5
�7
A
As we are getting close to the start of paving at the Kalispell City Airport, a decision
must be made on the use of CMG Engineering (CMG) to perform the material (asphalt)
testing. Currently CMG has not completed the accreditation process to become certified
as an ASTM D3666 lab. They are in the process and should receive the accreditation
before this project is closed out (by the end of the calendar year).
I'm of the opinion, since the FAA funding for this work is not imminent, we allow CMG
to perform this work under the following conditions:
I. CMG provides proof of ASTM D 3666 accreditation as soon as it is available.
2. that if the ASTM accreditation process reveals any deficiencies in the CMG
testing process or procedures, that retesting by an Owner (City of Kalispell) approved
laboratory, be done at CMG expense, to validate previously approved results, to the
extent ASTM based retesting can be done.
3. that if the retesting results conclude errors in the earlier approved results. that
CMG pay any costs (for removal and replacement of inferior materials) or penalties, as
per General Provisions (for materials paid under the misconception that they were
initially acceptable but later found to be deficient).
Please let me know at your earliest convenience if you concur in these recommendations.
*8'1i CuAtr Avenue* *Helena, MT 5960110 * Phonc 406-447-5000* * Fax 406-447-5036*
ENVIRONMENTAL
ENGINEERS
P.O. Box 5653
825 Custer Avenue
Helena, Montana 59601
(406)447-5000
FAX (406)447-5036
www.rpa-hln.com
June 1, 2005
Mr. James Patrick, City Manager
City of Kalispell
P.O. Box 1997
Kalispell, MT 59903-1997
RE: Recommendation of Award - Kalispell City Airport Improvements - North
End Surfacing
Dear Mr. Patrick:
The Kalispell City Clerk received and publicly opened bids at 2:30 p.m. on May 31,
2005, for the Kalispell City Airport — North End Surfacing Project. Two bids were
received. After a careful examination of the bids we are hereby requesting the City's
concurrence in award of the:
Base Bid contract to Schellinger Construction, Columbia Falls, MT, totaling: One
million, one hundred twenty-four thousand, seven hundred eighty-four dollars and
ten cents ($1,124,784.10). This bid was 6.7% higher than the engineer's estimate and
19% lower than the next bidder. Connected with this project, and also recommended for
award, is a single Additive Alternate for the Access Road. Schellinger Construction's bid
for Additive Alternate #1 was Seventy-four thousand, eight hundred twenty-eight
dollars and seventy-five cents ($74,828.75). This amount was 14% higher that the
engineers estimate and 19% lower than the next bidder. A copy of the Bid Tabulation is
enclosed.
A summary of the Kalispell City Airport — North End Surfacing project:
North End Surfacing
Future FAA
AIP Eligibility
Schellinger Construction
Base Bid $1,124,784.10 Yes
Additive Alternate #1 $74,828.75 Yes
Total $1,199,612.85
Schellinger Construction's proposal meets the Disadvantaged Business Enterprise (DBE)
goals for this project. Their Schedule of Participation indicates an 8.55% DBE utilization.
If you have any questions please call me.
R E IATES
Philip Porrim, P.E.
Project Manager
cc. Fred Leistiko, Airport Manager
FA, I 0RTS\KALISPELL CITY-2003WORTH END SURFACING\Eid ]nfo\ROA.DOC