FAA/Disadvantaged Business Enterprise ProgramU.S. Department Northwest Mountain Region 1601 Lind Avenue SW
Colorado, Idaho, Montana, Oregon Renton, Washington 98055-4056
of Transportation Utah, Washington, Wyoming
Federal Aviation
Administration
1 11
Dear Airport Sponsor:
This letter is to provide you with notification and a list of the annual requirements and
deadlines under the Federal Aviation Administration's (FAA) Disadvantaged Business
Enterprise (DBE) Program. Please read each requirement carefully as some of the
requirements may not apply to your airport. This notice is provided annually and no
additional reminder letters will be sent. Please ensure you set up a tracking system to
allow you to meet these deadlines.
Requirement
Due Date
1.
FY09 Overall DBE Goal -See Attachment 1
August 1, 2008
Applicable only to airports that will award more than $250,000
in prime contracts funded by AIP grants. This includes both
construction and professional service contracts.
Note: If you are submitting a goal and have not submitted a
DBE plan under 49 CFR Part 26, you must also submit a new
DBE plan.
2.
FY08 Uniform Report of DBE Awards or Commitments and
December 1,
Payments —See Attachment 2
2008
3.
FY08 DBE Concession Accomplishment Report
February 17,
The NEW DBE Concessions Rule, 49 CFR Part 23, has been
2009
published. The reporting form and instructions are provided at
in Attachments 3 and 3A.
Negative reply
requested.
4.
FY09 Concession Plan and Goals
To be
The NEW DBE Concessions Rule, 49 CFR Part 23, has been
determined
published. Guidance on DBE Concession Plan and Goal
submissions and deadlines are provided in Attachment 4.
5.
FY09 Overall DBE Goal —See item 1 above for information
August 1, 2009
Applicable only to airports that will award more than $250,000
in prime contracts funded by AIP grants. This includes both
construction and professional service contracts.
Note: If you are submitting a goal and have not submitted a DBE plan
under 49 CFR Part 26, you must also submit a new DBE plan.
We appreciate your cooperation in submitting these reports to our office by the
indicated due dates. If you have any questions or need additional information
regarding the requirements, please call me at (425) 227-2095 or Jackie Baker at 425-
227-2097.
Since,
f
Christine M. Whitehead
External Program Manager
Enclosures
Attachment 1--FY09 Overall DBE Goal
Attachment 2--FY08 Uniform Report of DBE Awards or Commitments and Payments
Attachment 3--Uniform Report of ACDBE Participation
Attachment 3A—Instructions for Uniform Report of ACDBE Participation
Attachment 4—Implementation Plan for the ACDBE Program
cc:
Denver ADO
Helena ADO
Seattle ADO
File: 5000
WP: H:\Public\DBEWORD\DBE Training CD 2008
AN M-9D: CWh itehead:cmw: x2095:09/10/2008
FY08 Uniform Report of DBE Awards or Commitments and Payments
Due: December 1, 2008
Documents Required:
o Uniform Report of DBE Awards or Commitments and Payments
o DBE Participation Statements for each contract
These forms are available at:
w-vvw. faa.gov/arp/anm/publicati ons/Forms/index. cfm.?nav=forms#constriction
DBE Office Online Reporting System (DOORS)
These reports can be submitted through the DBE Office Online Reporting System
(DOORS). If you have not received a Users Instruction Manual and Quick Reference
Guide for DOORS, call Christine M. Whitehead at (425) 227-2095 or Jackie Baker at
425-227-2097.
Uniform Report of DBE Awards or Commitments and Payments
o Information reported on this form must reflect both professional service and
construction contracts in which AIP funds were utilized.
o Rows 8 through 11 should reflect AIP funded contracts awarded or committed
during the period October 1, 2007 through September 30, 2008.
o Rows 12 through 14 should reflect total payments made for the duration of AIP
funded contracts that were completed during the period October 1, 2007 through
September 30, 2008. NOTE: If a contract was awarded but not completed during
this fiscal year, you should not report any payments made. Total payments should
be reported in the year the project is completed.
DBE Participation Statements for each contract
o You should have a statement for EACH contract awarded during the period
October 1, 2007 through September 30, 2008.
o It should reflect the total contract and subcontract dollars.
o The certifying office for each DBE firm should be able to provide you with the
information about the owner's ethnicity.
o Submit the form even if you've submitted this form earlier in the year.
Attachment 1
FY09 Overall DBE Goal
Due: August 1, 2008
If your airport will award more than $250,000 in prime contracts in FY09 (October 1,
2008-September 30, 2009) funded by AIP grants, your FY09 goal is due to the Civil
Rights Staff on August 1, 2008. This includes both construction and professional service
contracts. Regardless of whether or not your FY08 goal has been approved, you must
still submit an FY09 goal based on your 2009 AIP projects. In setting your goal, the Tips
on Goals Setting found at:
http://ww,r.faa.gov/about/office org/headquarters offices/acr/bus ent program/dbe pro
gram adm/ may be helpful.
If you are submitting an FY09 goal and do not have an approved DBE plan under 49
CFR Part 26, you must submit a new overall DBE plan with the goal. A sample DBE
plan is available at http://osdbuweb.dotgov/business/dbe/SampleDB.cfni.
If you are unable to access these links please contact us. If you have questions
concerning the DBE goal setting or concerning your DBE plan, please call Christine
Whitehead at 425-227-2095, christine.whitehead@faa.gt ov or Jackie Baker at 425-227-
2097.
Attachment 3
1. Name of Recipient:
2. Date:
3. Contact Person:
4. Non -Car Rental Current ACDBE Goal: Race Conscious Goal
Overall Goal %
% Race Neutral Goal
5. Non -Car
A
B
C
D
E
F
G
Rental
CUMULATIVE
Total
Total
Total to
Total to
RC to
RN to
% of
ACDBE
Dollars
Number
ACDBEs
ACDBEs
ACDBEs
ACDBEs
dollars
PARTICIPATION
(everyone)
(everyone)
(dollars)
(number)
(dollars)
(number)
to
ACDBEs
Prime
Concessions
Subconcessions
Management
xxxxxxx
x:xxx xxx
xxxxxx
Contracts
Goods/Services
Totals
6. Non-CarRental
A
B
C
D
E
F
G
NEW ACDBE
Total
Total
Total to
Total to
RC to
RN to
% of
PARTICIPATION
Dollars
Number
ACDBEs
ACDBEs
ACDBEs
ACDBEs
dollars
THIS PERIOD
(everyone)
(everyone)
(dollars)
(number)
(dollars)
(number)
to
ACDBEs
Prime
Concessions
Subconcessions
Management
xxxxxxx
x:xxxxxx
xxxxxX
Contracts
Goods/Services
Totals
7..Car Rental Current ACDBE Goal: Race Conscious Goal % Race Neutral Goal %
Overall Goal %
8. Car Rental A B C 1. D JE IF IG
CUMULATIVE
Total
Total
Total to
Total to
RC to
RN to
% of
ACDBE
Dollars
Number
ACDBEs
ACDBEs
ACDBEs
ACDBEs
dollars
PARTICIPATION
(everyone)
(everyone)
(dollars)
(number)
(dollars)
(number)
to
ACDBEs
Prime
Concessions
Subconcessions
Management
XXXXXX
XXXXXX
XXXXXX
Contracts
Goods/Services
Totals
9. Car Rental
A
B
C
D
E
F
G
NEW ACDBE
Total
Total
Total to
Total to
RC to
RN to
% of
PARTICIPATION
Dollars
Number
ACDBEs
ACDBEs
ACDBEs
ACDBEs
dollars
THIS PERIOD
(everyone)
(everyone)
(dollars)
(number)
(dollars)
(number)
to
ACDBEs
Prime
Concessions
Subconcessions
Management
XXXXXX
XXXXXX
XXXXXX
Contracts
Goods/Services
Totals
10. On an attachment, list the following information for each ACDBE firm participating in your
program during the period of this report: (1) Firm name, (2) Type of business; (3) Beginning
and expiration dates of agreement, including options to renew; (4) Dates that material
amendments have been or will be made to agreement (if known); (5) Estimated gross receipts
for the firm during this reporting period.
1. Insert name of airport receiving FAA financial assistance.
2. Insert date report is submitted.
3. Provide the name and contact information (phone, fax, e-mail) for the person
FAA should contact with questions about the report.
4. This block and blocks 5 and 6 concern non -car rental goals and participation only.
In this block, provide the overall non -car rental percentage goal and the race -
conscious (RC) and race -neutral (RN) components of it. The RC and RN
percentages should add up to the overall percentage goal.
For purposes of this block and blocks 6, 8, and 9, the participation categories
listed at the left of the block are the following: "Prime Concessions" are
concessions who have a direct relationship with the airport (e.g., a company who
has a lease agreement directly with the airport to operate a concession. A
"subconcession" is a firm that has a sublease or other agreement with a prime
concessionaire, rather than with the airport itself, to operate a concession at the
airport. A "management contract" is an agreement between the airport and
a firm to manage a portion of the airport's facilities or operations (e.g., manage
the parking facilities). "Goods/services" refers to those goods and services
purchased by the airport itself or by concessionaires and management contractors
from certified DBEs.
Block 5 concerns all non -car rental concession activity covered by 49 CFR
Part 23 during the reporting period, whether new or continuing.
In Column A, enter the total concession gross revenues for concessionaires and
purchases of goods and services (ACDBE and non-ACDBE combined) at the
airport in each participation category. In Column B, enter the number of lease
agreements, contracts, etc. in effect or taking place during the reporting period in
each participation category for all concessionaires and purchases of goods and
services (ACDBE and non-ACDBE combined).
Because, by statute, non-ACDBE management contracts do not count as part of
the base for ACDBE goals, the cells for total management contract participation
and ACDBE participation as a percentage of total management contracting dollars
are not intended to be filled in in blocks 5, 6, 8, and 9.
In Column C, enter the total gross revenues in each participation category for
ACDBEs only. In Column D, enter the number of lease agreements, contracts,
etc., in effect or taking place during the reporting period in each participation
category for all concessionaires and purchases of goods and services (ACDBE
only).
Columns E and F are subsets of Column C: break out the total gross revenues
listed in Column C into the portions that are attributable to race -conscious and
race -neutral measures, respectively. Column G is a percentage calculation. It
answers the question, what percentage of the numbers in Column A is represented
by the corresponding numbers in Column C?
6. The numbers in this block concern only new non -car rental concession
opportunities that arose during the current reporting period. Otherwise, this block
is filled out in the same way as block 5.
7. Blocks 7-9 concern car rental goals and participation. In this block, provide the
overall car rental percentage goal and the race -conscious (RC) and race -neutral
(RN) components of it. The RC and RN percentages should add up to the overall
percentage goal.
8. Block 8 is parallel to block 5, except that it is for car rentals. The instructions for
filling it out are the same as for block 5.
9. Block 9 is parallel to block 6, except that it is for car rentals. The instructions for
filling it out are the same as for block 6.
10. This block instructs recipients to attach five information items for each ACDBE
firm participating in its program during the reporting period.
If the firm's participation numbers are reflected in blocks 5-6 and/or 8-9, the
requested information about that firm should be attached in response to this item
Attachment 4
Implementation Plan for the ACDBE Program
The due date for your concession plan and goals is according to the grid below. As a condition
of eligibility for FAA financial assistance, you will submit an ACDBE program and overall goals
to FAA according to the following schedule:
Type of Airport
Initial Program
and Goal Due
Second Goal Due
I
Subsequent Goals
Due
Lar e/Medium Hub Primary
January 1, 2006
October 1, 2008
Every 3 years on
October 1
Small Hub Primary
October 1, 2006
October 1, 2009
Nonhub Primary
October 1, 2007
October 1, 2010
Until your new ACDBE program is submitted and approved, you will continue to implement our
concessions DBE program that was in effect before April 21, 2005, except with respect to any
provision that is contrary to 49 CFR Part 23.
When you make significant changes to your ACDBE program, you are required to provide the
amended program to the FAA for approval prior to implementing the changes.