Donaldson/Engineering Selection (2)Fred Leistiko
From: Rick Donaldson [rick@RPA-HLN.COM]
Sent: Tuesday, September 15, 2009 2:49 PM
To: Fred Leistiko
Cc: Ryan Mitchell
Subject: Kalispell City Airport - Engineering Selection
Attachments: 150_5100_14d.doc; RANKING-ENGINEERS.xls
Fred,
Thanks for the update on the engineering selection process.
I understand the City Manager's wish to document things appropriately. You sounded a little unsure about the best way
to do that.
To hopefully help you out on that front, I have attached the FAA's Advisory Circular on procuring engineering services.
Chapter 2, and in particular Sections 2-6 through 2-9, primarily apply to you at this point in time:
2-7 discusses the need to develop a list of selection criteria and rating for each followed by a list of suggested criteria.
The selection criteria you established with your advertisement. This helps take out subjectivity and emotion.
Many of the less sophisticated airport Sponsors do not formally do this.
I have attached an Excel file that I would use if I was on the other side of the table. Feel free to use or modify it as you
wish. (Two different ideas on the weightings would be to have each individual weight each criteria from 1-5 on their
own, or you could determine these ahead of time as a group.)
This is a little over -the -top, but if you wanted to get fancy, you will also notice that there are tabs for each of your four
evaluators. They are linked to the summary tab. All you should have to do is:
1) Key in the weightings once into the appropriate column in the "summary" tab - that will populate the rest of the
sheets
2) On each of the evaluator sheets key in their rank for each criteria and each engineer.
3) Go back to the summary sheet and see who has the highest score.
This is just an example of how the Selection Committee could execute the requirement of the Advisory Circular.
You may simply want to print a sheet out for each person, do your own rankings and then discuss.
As you can see on the spreadsheets, I have set it up as if it is done with a group weighting, four evaluators, and
according to the criteria listed in the advertisement.
Section 2-8 of the Advisory Circular talks about the selection procedure and gives you a flow chart. You are in the
middle where it says "Rank Qualified Consultants in Order of Preference".
For your information, if you are looking at the flow -chart, separate Requests for Proposals are not usually done for this
level of project because the Statements of Qualification already includes information on the engineer's understanding of
the project elements. So you actually skip from "Distribute the Request for Qualifications" to the "Rank Qualified
Consultants in Order of Preference" Selection is often based on the Statements of Qualification only. If a decision can't
be made, interviews are then done based on the narrowed field of applicants.
However, interviews are not a necessity. See 2-8 k for selection based upon the Statements of Qualification:
"Conduct interviews with each consultant on the pre -selection short-list. On small projects, a telephone interview may
be sufficient. The selection board may also, at its discretion, bypass the interview process ranking the pre -selection
short-listed consultants based on submitted material."
This was a pretty lengthy explanation of the selection process, but hopefully this helps. Let me know if you need any
clarifications.
As stated in the proposal, we are excited about the opportunity to continue serving as your airport engineer and help
your plans become a reality.
Robert Peccia & Associates Inc. I PO Box 5653 1 Helena, MT 59604
406.447.5000 1406.447.5036 (fax) 1 406.439.4905 (cell) I rick@rpa-hin.com
http://www.rpa-hin.com
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