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Budget 2005-2006
CITY OF KA ISPELL MONTANA FINAL BUDGET DOCUMENT FISCAL YEAR 2005-2006 ADOPTED BY RESOLUTION 5034 August 15, 2005 CITY OF KALISPELL BUDGET INDEX -FY2006 BUDGET MESSAGE .................•........t..........****..................*t.#rtrt+4aa.44.4....i##i#i.i4*4#+4i..s•..i..................... .*# 1- 1 EXHIBITS+*.............a.......t..tt.........s.iiiiis......*#*#*f#.....*..sas...s.st.##***A............##+t.t*W4#......4......i.................*#4♦..... 1-7 NUE GENERAL FUND EVE DETAIL ♦........................... #A***Yf......rrrsrrr#i#**......tttttr............ ri#r+#+*#3***i 441 a4i - GENERAL YN.!-+EXPENDITURESUMMARIES .......iiii#4............f..###.................... #.1...... 444#+Y................. 10 RECAP OF FUND POSITION .... .............................................. 4.4 ......................... 4..4 .......... 11 # Lip/ GENERAL GOVERNMENT: 13 400 GENERAL GOVERNMENT ....s.........f..ff#rff###i#Y..... .......................... rs#srr##*##Y........ ...................... 1 - 15 1 CITY MANAGER .............. # # # # i # . 4 4 4 * i 4 4 a 4 . # a i i . i s .fffs .. i . i i i # + + + i + # 1 4 4 t t ...... # # # # # Y ................... 44 .iiii . .................... L - 1 S 401 HUMAN hi 1 RESOURCES .... s. f f f f s f s. f .... Y# i* i** i# i 4# i i 4 ..... 4. t. t .. ### i W+}+##. t t s t. f .. s###* 4 .. i ............. t.# a r# r.## i i i i i i i+++ rt.,, 1 - 20 ■ 2 CITYCOUNCIL................... . ..fffs . f. f.# i## Y Y** ................... **# i F F - 22 402 CITY CLERKsrr#4###**#**t##.........at+.fffs.....t.t###*}*4i#4.+..•4t.. .....###*rt*................ .rt4}.............• .....##.##.##.###+#i++M 3 FINANCE... ...... ............................ 4,4 ..................... .....................r.t.#.#t#iiii+.++. - 27 TY ■ Y I ATTORNEY........ ..........................Y#.................... - 30 406 CITY COURT ...i{+.++rt#a#rt...........t...r.rs.#s###.rt*rt.....A............. - 3 3 412 CITY HALL MAINTENANCE ..s#r#r####WY*rt#}................####*Yii44.. 4.....r##Y***i}+. 4..........#i##....iiii+W+W++s##f....... - 35 420 PLANNING & ZONING DEPARTMENT ................. .............iit#i*4.......tt......rrr.i#iiiyi+................. - 3 2394 BUILDINGCODE ENFORCEMENT +.Aa.............r..###*A..A...........#*#......a.t..............#+.#.*#44444#4*.4..at ..3 8 - 41 R+Y30 DATA i 1 PROCESSING .......... 4...........s+##4#*rt##....a...a.t+....###*+++.4 attti.s.ii+WW#i#ifa........ii#i#.###i#ii+4Mi..+.aa....s.. i - ■ PUBLIC SAFETY: 413 POLICE t...t...........rt.t+#*#**4#44##.a.4.........i.#++#+*..rt.....A...a.....rt###................. ................. #...iiii.. .............. Y. 2916 1F..f DRUGENFORCEMENT........... . . . . . . . . . . . 4 4 # 4 4 * 4 A 4 . . . . . . 4 , , 4 i i+*##fiA0k...... #.s##Yi454+aa+Yt#Y................ ICE i. ✓ T 55 2917 UNIVERSAL POLICE GRANT T .... + i+++ fi 1+ A t}} 1 ........... 141 t Y 4 4. p. t ...... i i# 4 rt i f A. 4. t ...fffs. . i i i i+ a+ f# i*. f .................. }56 - W 1 LAWENFORCEMENT BLOCK GRANT ..sfs.t.*.ttY#fi a.. Y..rf.i ii++#f. iA.... fs.f.ii+++++##..A.• .............s...YY#5i f - 61 1001 ON -BEHALF LF PAYMENTS -RETIREMENT....... .... 44044 ..... ...i#i#*Y*Y#ii ..+as*t..t............ 6.441#62 - M 416 FIREDEPARTMENT ...... ....... 4.......... &tt.a..fffs..#+###**A#A....f.ttiiy4rt............ ►+#rt*#f to A..................... 4..... y. 64-70 R50 FIRESTATION CONSTRUCTION.... ..............s#.f Y## i ++ ##is ....r##*# +++#aa . • ........4............................ 44, J F. - 2 2957 Mj + f f f s. s i i i#+ y++ a a a# Y i i a s ......... i#++ Y+ W*# f i i. a ... t ......... 4+. a ..... f f s.++* rt i 4+ a t ............ Y#* 4 .. 4 ..... t ...... t t t ..... 5. + 75 73 5410 AMBULANCE...................... ..s........i.++i..+Y##.a.....s.ffff#i+a+4 A....rf.4ii#4*f4....s....i#.t###444.a.ia..at}+a+.tt.sf...s.{i - PUBLICWORKS: 81 410 PUBLIC WORKS ADMINISTRATION{{{..{.................{{{{................{...........##...........................#i#, 82-83 410 CENTRAL GARAGE .. . ........... i+ a i t t r r r r r.► ........................ *............... r## W{#{*#* ..... i# y# 1{+ i++ Y+.+ # t a i i i+ .... r r f f 84 - 8 1 SPECIAL STREET MAINTE AC1 / STREET DEPT. SIGN & SIGNAL... ...........{{............. - 3 2420 GASTAX ............................................ r # * * * # # # i i i i i f i i . f i f # . i i * * 4 4 4 ......... i . i i i i i 4 # { { .. s f f i .iii # 4 i 4 # i # Y a ...................... - 9 / 2400 LIGHT MAINTENANCE ................ # i # # * 4 4 + + + ......... i i i i i # # { { { { ........ i .. # # # # W F } a { ...... i . # # 4 } # Y t # i # ..................... i J98 - 100 2401 DECORATIVE LIGHTS ..........i i i i i l i+ 4+....• ..i. a i i y i# W F F# a# s t..f a. r#.#+** 4 f f 4........... 4** f . . A ...................## i i* i,{ F 1- 1 02 4290 SIDEWALK AND CURB CONSTRUCTION...........##4###i.............iiiii{..........r##i#*#Y#i..... 4..... #... 1 - 1 04 5210 WATER ......... #++rt*rt####..aataat.....#ii#..a.#a#.............. # „ ..........iii++W####tttaa.+...###*rt##Ytaa............. ....... t........ 1 - 1 1 2 2 10 WATER 1 L .1N Ga#aa#a..aaa+........r#F..*#Ya.aattttt.......{{{a{.......##i##*###............. 4..„+..........##t##ti#+.***+4......113 -- 114 WATERE i SCHEDULE ....... + f f :....... 4, i + ............. W W t ... t a ..... .. .................... ► W F { t .......... # #iii # i # * * # 4 { # 1 { t ....... , ....... 1 3 10 SEWER OPERATING ..#{{{{...................... a....#,,,##....{....,...i##................##...+............ ........ ## ....... t 11 - 121 53 10 WASTEWATER T,R E = i MEN Jk PLANT ..... 4...k .......... ......... ............. 1 2 2 - F. 26 1 WWT. f S W R DEBT SCHEDULE ............. i i i# W a t a#.+ a ...... i i i i{{{. a ....... t## F*# Y T i i+ .....iii ###### i i # i F W# .. + ....... i s ... 127 3 10 SEWER }BILLING ...iii # 4 .... # ........... # # 4 rt * T f i i + ............ * i F 4 f + i + .. Y . i . # # # rt rt F Y # .......... # i # + ........ 4.4 ........ rt rt * # * * # + 4 { { t t # 128 - 129 Y STORM WEE ........................ # f Y Y ............... f t # .............. f * Y * .......................... r } . # { s . 9 y i ti i 9 ... i .iii + a ..... 1 N - 1 35 55 1 SOLIDWASTE ....... i i # t.4 ... # # # ........ # ... 4.4 ......... # . # + # * . { { . { . t } ...... # i # # 4 4 . { . a . a .... # i # # Y ............ # ... Y ....... * a # # . + ...... 1 - 1 Y PARKS & RECREATION. 11 436 PARKS MAINTENANCE ... ........... A . . . . . . . . . . . . . . ..............#}4.......*i.4"., tt 1 2 - 1 46 436 RECREATION PROGRAMS..... ....a.....s # # i i { { + t t t ....... 6 i # # y 4 # # # a + ....iii # # W 4 # f f ...... ..iii F 1 # * .... ... • ........ 0.4 4 4 ...... 147 - 1 49 436 50 YOUTH CAMPS .................. # # * i + ............ # # ............. i # # # # rt 4 i i + , ... a . i # # 4 rt W f + # i ... • • . # # # 4 4 f Y + .......... Y s ... 4.4 4.i 4 Y f + F 4 4 . 1 - 152 55 436 SPORTS ... ............... bo-4-4 ........... 4.4 ............. ........... 4... ............. ... 4 ....... 1 - 1 437 AQUATIC FACILITY........... .... a ... # . + + * 4 * { { t . + f i . i i i i ► ..... + ...................... ► ...... + ......... # i i ......................... 1 - Y 2210 PARKN LIEU ........... 444 .............. # # # * { 4 . { a t + f . i ................. 44 ................ # # i # .......... i i 4 ......................... i i 1 / - 1 1 00 AN # a S f I S 3 .............r....... tt..... ooMR.......... ii►*rt+t.................. iii►#r# 1 2- 1 6 2975 1 } .. ...... i i Y { + + * ......... # i i i i Y M { { } . { ...... Y i i i F { } t i i ... 4 . r + Y # * { { a { } + a f f i . i i i i t rt # + i + ...... # # t r rt f + + f .. a .. r # # # * { { { { { } + a s ............ 4 4-4 i - 1 COMMUNITY DEVELOPMENT: 169 2185 TAX INCREMENT -AIRPORT •.............ittt#***#4....a.....rrr####4iF1.44............• .........s.......... 170-173 2188 TAX A r 3 / E M N -W ST S I D ............. + ................. _ # # Y # # F i a ............................... Y .................. # 1 i - 1 76 2880 COMMUNITY DEVELOPMENT/LOAN REVOLVING ... ...........t........4+4... . ......................... 1 7 - 179 2886 U. G-PLANNING AND DEVELOPMENT.. ...1a...... Y ........ f Y### Y ..................... 184 2887 RURAL DEVELOPMENT GRANT ............ a#aaa..•Y•.rrrriii++#......••..........i.h.M....#......at..........• 1 - 1 86 2942 CDBG HEAD START .......... ....t.tat+tt........#..#+#a .................................. .......Y.................. 1 - 1 9 2882 COURTYARD MAINTENANCE FUND .................. #;######......... ..###,#rt+rt##.......................... #t.#.i+1 - 192 OTHER S. 193 2170 #t.s•.+++iiiiii.+......a..•matt.t.+ss.ttt.tt..####+.#.t...............................iiii..i.i+.a....+...t..i..............##*###+#Xiw4rt# 19 5160 AIRPORT RATIO .r......+....,..###+............r...i..4..,..at.+ttrr.r.i.......a..t.............i .......1 — 1 7 4185 AIRPORT CONSTRUCTIONr.++......+...i.#..............rrr...,.............r,#.##...................r.,#.+iiiw♦###..#..... 1 - 2 0 3000 y }EBT SERVICE ( Sidewalk & Curbs, = ...t+t+rr.. Y44#444.......... Yfii+y+4.a..a......rr - 0 3010 G# • BOND- POOL DEBT SERVICE ....... rt w# Y F 4 Y i+ i i f i• i 1• i i i i i 4.// 4••••••• i .. i w w# 4+ ............. 5 ........... #### r f. 206 - sir 06 3015 G# 0. BOND- FIRE HALL DEBT SERVICE a#...........i.#...............r#,#######.•#......................... .ii. 7 - 2 08 3188 W S iDE IF DEBT SERVICE FUN r w rt.................4 Y# rt ..............Y f#..................5 ..................4209 - 2 1 1 3185 h PO R AFIF B SERVICE FUND r r r + Y * F Y ............ # # # # # # ................................................... * + # # # i - 213 4170 WELLS FARGO BUILDING PURCHASE.... ........... ..4 ............... #...#....+...a......+ .........#.##.##... 1 - 21 2372 HEALTHFUND-P I SSI VE LEVY...#,...+t.t+........a+..............................4.###+#..• 21 - 218 2927 CULTURAL ARTS .... 44.444 # ..... # ................. f + + # ..... ........... 4 ............. r f # # # # V 4 4 4 .... • • .. r + i f f f • w . # # # # ....... y { a rt Y # a a219 - 221 COMPONENTUNITS: ,###**## #ffff4#####aaa#.r.........4#oe 0*0 .ak#***#####...sars........7F###**aaa•F##•#►..Fs #i#;#ia.&%e*0 2 2 2 5720 PARKING COMMISSION ........ y w w } } # Y Y Y Y ........ ► w i 4 * rt f f ........... b044. ............ # Y # # * # Y # a i F .............. i ... # # . # # i A + + . + w223 - 224 27 BUSINESS IMPROVEMENT DISTRICT.....,.,. ........ ...........####...#................... ..++##..... ,.ata+22 - 22 List of Exhibits: A Chart - Fund Balance Comparison since 1988 .history of Full time Equivalent Employees -FTE Administrative Transfer e,r Formula D Chart-- Total City Budget Chart - General Fund Expenditures & General Fund Revenues Mil Levy - 5 Year History and FY2006 Levy Mill Levy Calculation I�III I u3 u yw ,thfz'` : -r^<Ci*ty of Kalispell 'c'T"J;;,,. fR'S .M1 +M1i+M1tiktiM1VY >..Mnl ~........ Post Ogee Box 1997 - Kalispell, Montana 5 0 -1 - Telephone (406) 758-7000 Fax - i DATE: May 26, 2005 REPORT To: City Council Members: Mayor Pam Kennedy, 'resident Duane Larson, Jim Atkinson, Karl Gabriel, Bob Hafferman, Bob Herron, Randy Kenyon, Hank Olson, Jayson Peters, and the Citizens of Kalispell. FROM: Janes H. Patrick, City Manager SUBJECT. Fiscal Year 2006 Budget Introduction Letter am pleased to submit the City Manager's recommended budget for Fiscal Year 2 2 o . The budget is C uncil's policy statement as well as the financial plan to pursue goals, objectives, and service standards established by Council and meet community needs through effective use of the City's available resources. The City"s budget preparation and presentation is based on the foundation of Kalispell's vision "Building a Community that Expects Excellence." Through a series of workshops, Council and department directors developed key results areas. Key results areas are strategic priorities that provide an understanding of what it is the organization needs to accomplish in order to survive and/or thrive. These provide the platform or basis for the development of strategic long tern. goals. The key results areas for the City are: Guide Growth, Quality of Life, public Safety, Strong Economy, Maintain and Develop City Infrastructure, and Build Community Image. In each of these areas the Council developed strategic goals and objectives to be accomplished both in the short and long term. These can be found in the attached City of Kalispell Strategic Flan. The City's mission is to provide "...services, resources, and a competitive environment" that enhances the "... quality of life for all citizens" of Kalispell. To achieve all this, the City Council developed a comprehensive set of goals for the coming year; 1 Develop impact Fees to assist in paying for gro vtb related infrastructure improvements. 2 Develop/Update 'transportation, water distribution, wastewater collection, parks and recreation master plans, 3) Construct phase one of the airport reconstruction project. 4) Create a City Planning and Zoning Department. 5) Review and enhance planning, zoning, and growth related policies and ordinances. 6) Mend the growth master plan. 7) Continue to improve customer service through better facilities, on line services, security, and customer service. 8) Proper sizing of the staff. 9) Community oriented policing (neighborhood security, safety by design, interoperability). 1 Continue annexations of properties receiving one or more City services, use of annexation districts when applicable. I 1 parking lot upgrades and management. 12 Community oriented all r sk reduction strategies in the fire and EMS service provision. 1 Redevelopment/investment in core areas(downtown, older housing areas, 14 Expand employment opportunities and create livable gages. 1 5 Collaborate with school distract and other government agencies. 1 Community and economic development to sustain and enhance base. 17 Develop a viable capital improvement ent rogram and appropriate funding. 18 Enhance communications with the citizens. 1 Employee development and welfare. 1 have inherited a good budget process that has evolved into this budget document over the past several years. The open and collaborative approach that has been taken in establishing the 2005- oo work plan through the Participation of the council and staff has been gratifying and greatly assisted in the budget .Preparation. our goal is to make the budget document easier to understand in an effort to improve accountability and to be fanctional. The recommended budget reflects: 1 A mill lever increase that includes the inflationary adjustment Permitted within the tate's mill levy value formula (estimated to be 1.25 or 1.59 mills). 2) The addition of Full Time Equivalent P s) personnel in Police, Fire, Public Works, Finance, Parrs,, Planning, and in all enterprise funds. 3) Funding growth related Planning studies. 4 Funding the purchase of the Wells Fargo bank Facility located at 201 First Ave. East and remodeling City spaces to meet additional space needs and consolidating City Departments from diverse lease locations. Utilizing the State's inflationary adjustment will increase the City's revenue by approximately 4 ,430. This is well short of the actual increased cost to operate the city as a result of inflation* City growth, estimated to generate $24 ,874, has helped to meet the increased costs. As an example, this budget recommends the maximum mill increase .50 mills) to fund general land. Last year's total mill levy including General Fund, the Pool levy and health insurance levy, was 155.00.`.Phis year we recommend the general fund levy be set at 137 with the addition of the tern mills for the pool and 10.5 for the fire hall and twelve mills for health insurance for a total of 170 or a difference of 15 mills. When this year's new levy for the fire hall is backed out, the net difference is an increase of 4.5mills from last year. .s we have discussed in various meetings, the growth is requiring additional staff so that service levels are maintained. The majority of these Positions are/were programmed increases. A breakout of these Positions by fund shoves the funding stream being utilized. General fund has increases in fire fighters, police, and Parks. A computer network administrator will be funded from the Internal Service Fund. We are starting the crnstruction on the new fire station 62 to enhance fire and EMS services to the City residents. We are anticipating the completion in March Zoo . Hiring of nine f.refigh.ter pararnedies to staff station 62 is being phased in over the next three fiscal years. Three FTEs are included in the proposed budget since we will wait until mid year to Dire six. The three fte firefighters were a commitment by the City to the citizens to fully man the new fire station. The two patrol officers are required to maintain Police Department service standards for call response times and traffic control. Work has increased to the point where it is more cost effective to have an in house computer network administrator instead of contracting for the services. As a result of `ri-City Planning being dissolved, this budget creates a planning and zoning department with six positions. The new building inspector, construction manager, code compliance officer, and fire prevention officer are a result of the increased growth and the City's need to provide timely health, safety and welfare compliance checks. Planning receives about half of its funding from planning related fees. Starting this year the code enforcement officer, some of zoning and the director's salary along with building inspection will be ceded From building and zoning Foes. The expansion plan for the waste water treatment plant called For an additional employee to be funded From the waste water rates. The addition of a stone water employee is necessary to implement the EPA and Montana DEQ storm water phase two standards and will be Funded from storm water revenue. The new employees in water is recommended since we are still at 1990 manning levels even though we have expanded the infrastructure by over 0% and the ceding will come from the water Fund. Should the growth curve slow down, these as well as all city positions will be evaluated based on funding and/or work load. The continued record breaking growth in the Kalispell area drives much of the budget funding recommendations this year. As directed by Council, we are in the process of retaining an en.gineerrng firm to assist us to formulate impact fees. Along with the impact fee study, the City needs to update the growth master plan and as well as Facilities plans and master plans (transportation master plan, water and waste water master plans, and park and recreation master plans). These plans assist staff in determining service areas and coordinating "late comer' agreements with potential developers. City Council and Planning Commission are in the process of amending existing subdivision design standards as well as updating various subdivision and zoning ordinances. The wastewater treatment Facility engineering plans are being developed and we intend to go to bid in Zoo. The water storageand/or production in the upper zone began this year with the goal o recommending a location and proper sizing. It is important to the City to build this storage capacity as soon as possible. The lower zone is also becoming a concern. Staff is starting to look for additional sources in the southern part of the City. The US Environmental Protection Agency is requiring cities the size of Kalispell to implement phase 11 of the Federal plan for storm water management. Montana Department of Environmental Quality has released their rules and requirements as part of the phase 11 implementation. This will require a new person to fulfill the added monitoring and best practices implementation. Lastly, it is vital to this city's long term financial stability to adopt and adhere to contemporary standards of subdivision design., construction and maintenance. This City can not afford to reconstruct sub -standard infrastructure. The Council's adoption of new design and construction standards and the new construction manager will greatly enhance the City's ability to ensure quality construction. It is important to continue to work with the County to insure rural subdivisions are designed to urban standards to include dry sewer lines. The airport has made dramatic improvements this last year under professional leadership. As you will note, airport revenue will more than double this next year. More importantly, it is a much safer and more secure airport. The phase one, north east improvements are underway and will be completed by the first of August. As property comes available in the phase two area, the City will proceed with the acquisition. Funding should be identified to purchase the radio towers should that opportunity be presented. Downtown redevelopment continues to be a high prior ty. we hope the Business Improvement District will prude some needed funding for key projects. However, until the law ,suit is settled, the BID will expend any funds. we have included Funds to improve the Skyline parking king lot security lighting. This was a commitment made to the Parking Commission and downtown businesses. we are also working with the Parking Commission to develop a plan to improve downtown parking. Each City service we provide is dependent on the customer service skills and training of individuals that work for the citizens of Kalispell who are our share holders. Each department continues to find new ways of conserving resources and doing more with the same or fewer resources. Public safety services are unmatched by any other department in the State: utility services are well planned and are prepared to meet growing demands; parks and recreation programs continue to evaluate eon unity needs and adapt their pro ;ram in accordingly; community development' s ability to obtain grants has brought hundreds of thousands of dollars to the community annually and their success has assisted in the financing of new companies which means job creation; and, our finance departrnent continues to look for ways o improving customer service through hill paying options for the customer, their efficiency is also noted by the auditors awarding an unqualified audit for 200 4 fiscal year. Our team of administrators and personnel are truly exceptional and must be compensated competitively in order to retain and hire toga level personnel. As a result, the 2004 Fox/Lawson Compensation study phase two will he implemented. Personnel training is another key component of personnel development and customer service delivery. Training has been slightly increased to insure our employees continue to perform at their highest level. The city's health insurance cost are down due in part to eliminating the funding needed this year to cover any lingering .health claims to our self insured program and being part of the MMIA pooled plan. You will find references of each individual department's budget goals in the narratives that precede each section of the budget. The budget is again being organized by fanetion in order to male the document easier to follow and understand. The City must find alternative revenue sour sources in order to continue providing services that meet our resident"s expectations. The seven large cities in Montana have asked the Governor and his staff to meet on a regular basis and address some of these issues. Transportation and transportation funding are the two major issues facing all seven cities. It is nay understandings that the only new lane miles added to existing City roads in the last twenty years have been the two miles along US 93 South, and next year about a mile of Meridian Road. Funding and speeding up the process is essential. Currently, we will not be able to take on the second priority road reconstruction project for approximately ten years. We have made serious attempts to fund capital equipment replacements and cover- the City's un-funded liabilities. This continues to be a problem within the general fund. Police, Fire, pans and Public Works are under -funded based on heir capital needs. I want to personally recognize the efforts of Any Robertson, Carol Kostm.an. and Kick Wills of the Finance Department, ent, along with each of the department director's administrative team for the work that has gone into this budget process. As you review the enclosed budget document, please do not hesitate to call any of the department directors or myself for assistance in understanding the proposed budget. Respectfully submitted, . ........... . . .... Jaftks H. Patnek, City Manager EXHIBITS CITY UP KALISPELL 1988 $ 74,507 1989 $ (81,230) 1990 $ 531. 1991 $ 589,622 1992 $ 824,528 1993 $ 1,044,175 1994 $ 1.,181,113 1995 $ 1,223,21.8 1996 $ 792,432 1997 S 8969072 1998 $ 874,276 1999 $ 898,859 2000 S 871,547 2001 $ 9219976 2002 $ 1.11.52,130 2003 $ 1,047,542 2004 $ 110941,862 2005 $ 211589639 2006 $ 1,i95,101 tv m r• r+• History of Full -Time Equivalent Employees City of Kalispell FTE FY 97 FY 98 FY 99 FY 00 FY 01 FY 02 FY03 FY 04 FY 05 FY 06 Manager 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Duman Resources 1.00 1.00 1.00 1.00 City Clerk 1.00 1,00 1.00 4.00 1.00 1.00 1.00 1.00 1.00 1,00 Finance/Data 4,00 4.00 4.00 4.00 4.50 4.50 3.50 4.00 3.80 4.80 Attorney 3.00 3,00 3.00 3.00 3.00 3,00 3,00 3,00 3.00 3.00 Court 3mj 3,001 3.001 3.001 3.001 3,001 3.001 1001 3,001 3,00 DPW 2.75 2.75 1.75 1.75 1.75 1.75 1.05 1.05 1.05 2.05 Garage 3.00 3.00 3.00 3.00 3.40 3.00 3,00 3,00 3.00 3.00 City Hail 0.00 1.00 1.00 1,00 1.00 1.00 1.20 0.20 0.20 0.20 Police 34,00 34,00 37.50 37.00 36.50 39.00 39.50 40.50 41.50 43.50 Parking 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Fire 20.00 20.00 21.00 20.00 22.00 23.00 23.90 23.90 26.90 30.90 Building 6.00 6.00 5.00 5.00 5,00 5.00 5,10 5.30 5.30 6.50 Planning & Zoning 6.10 Zoning 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Parks 5.00 5.50 5.00 5.00 5.30 5,80 5,80 5.80 630 6.80 Forestry 1.65 1.65 1.55 2.10 2.10 2.10 2.10 2.10 Recreation 2.00 2,50 0.00 2.35 3.15 3,10 3,10 3.10 3.10 3.10 Street - General 3.75 3.75 6,10 3,75 2.50 2.50 2.50 0.00 0.00 0.00 Street Taint 7.05 7.05 7.30 7.30 7.55 7.55 7.55 10.05 11.05 11,05 Sign/signal 2.00 2.00 2,00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Airport 0.50 0.50 0,50 0.00 0.00 0,00 0.75 0.75 UDAG1Comrn. Dev. 5.00 5.00 5.00 3.50 4.00 4.00 4.50 4.50 4.50 2.30 Water 9.65 9,25 9,50 9.50 10.75 10.75 10,95 10.95 11.05 13.05 Sewer 5.40 5.40 5.65 5.65 5.90 5.90 6.15 6,15 6.75 615 WWTP 6.65 6.65 6.65 6.65 6.65 6.65 6.80 6.80 6.80 7.80 Storm 1.75 1.75 1.75 1,75 1,75 1.75 1.90 1.90 2.40 3.40 Solid Waste 4.00 5,40 5.65 5.65 6.65 6.65 6.60 6.60 6.60 6.60 Ambulance 2,00 2.00 2.00 2,00 2.50 2.50 2.30 2.10 2.10 3.05 133.00 136.00 142,00 139.00 144,50 148.50 150.50 151.00 158.25 175.80 'ro'rAt.S 2,55 Firefighters N 1 rec. coord. 3 police (1.5 Wag) .5 Finance 1 Resource officer 1 Firs marsWl � shifts within seasonal 1 parks maint. (1 Can Street) 1 dispatch 1 Fireman f Detective 3 Firefighters .45 Arnbffiremen p �. public works to full time .5 Airport 2 Firefightersfamb. .5 forester .5 Clk II-pd (1 City Hall maim.) 1 DispatWoffice .5 Arab_ Clk C3' (5 Pd Secretary) .5 gardener .5 grantsman .5 Payroll -Ally 1 Street dept. 1 Network Admin He r f, .5 prosecutor i maiut,City Bail 1 parkslrecfforestry ( .5 airport) .5 Storm .5 Plan ©ir}building to full time l solid waste 1 water operator 1 Asst. Fire Chief .5 sewer (3 FirechieffBldg) .25 Fir€, wtr. billing 5 Parks -office 1 Bldg inspector 25 Fin. swr, billing .75 Airport mgr. 4.1 Planning office 1 Solid waste oper. 1 Code Fnf. Officer .5 Amb. Clerk 11 .5 Parks office 5 Udag Secrel:E12 1 WWTP open. 1 Stom 2 Patrol (2.2 Udag Staff) 2 Water oper 1 Const. Enq. CO�TS...TO. ALLOCATE: FY04 Actual EXHIBIT Manager $164,107 Personnel $60,220 ADMINISTRATIVE COST Mayor/council $62,866 ALLOCATIONFY2004 City Clerk $46,170 Finance $193,447 Attorney $187,518 City Hall $141,452 General Govt.5 ,088 Total 940,868 METHOD OF ALLOC T'I W: Actual Costs for each fund are taken from the previous r aes financial statements. FY 04 Percent o Expenditures Total General Government 15,670,403 0.66993877 dag 335,638 0.01434915 Forestry 116,770 0,00499213 Parking Comm 103,662 0.00443174 Airport 9,813 O.0004952 Water Fund 1,520,466 0,0 00274 7,720,396 supported funds Water Billing 104,927 0.00448 82 23,390,799 see note j'y Seiner Operations 663,722 0.02837535 15,670,403 Sewer Billing 96,764 0.00413584 Wastewater tewater Fund 1,966,167 0.0a05728 Storm surer 244,201 0.01044005 Salad Waste Fund 517,174 0.02211015 Building Inspection 315,701 0.01349080 Street Maint. 846,287 9.03018034 Light Maint. 138,912 0.00593875 Ambulance 740,192 0.031 64458 Total 23,390,799 1.000000 ALLOCATIOM. Total FYI Allocation Last ``ears General Fund 0.809939 30,324 Udag 0.014 49 13,501 15,153 (1,652 Forestry 0.004992 4,697 5,631 934 Parking Corm 0.004432 4,170 5,695 (1,525) Airport 0.000420 395 675 280 Water Operations 0,065003 1,159 62,464 1,305 Water Billing 0.004486 4,221 4,854 633 Sewer Operations 0.028375 26,697 30,023 3,326 Sever billing 0.004137 3,892 4,809 777 Wastewater Operations 0.084057 79,087 71,264 7,823 Storm sever 0.010440 9,823 10,850 1,027 Solid Waste 0.022110 20,803 $ 25,412 4,609 Building Inspection -849 0.013497 11,850 15,344 3,494 Street Maint. 0.036180 34,041 25,260 8,781 Light Maint. 0.005939 5,588 6,597 (1,009) Ambulance 0.031645 29,773 30,372 (6,599) Total 1.000000 940,019 320,263 (10,568) 307,897 Revenue to General Fund Note-. Bldg. dept cannot fund .Mayor/Council budget-adm reduced 849 Dote. total actual excluding 6050 health fund and $652,572 Amb. Bad debt & Tri-City General Fund *on behalf payment Special Revenue Debt Service Capital Projects Enterprise WWTP Construction Internal Service FY2006 $9,499,597 $930,000 $7,506,117 $195269426 $59945,472 $14,262,071 $1292039466 $2009523 $529073,672 Ob CITY OF KALIS:P.ELL TOTAL EXPENDITURES * State payments for retirement on behalf of .Police & Fire. TOTAL CITY BUDGET EXPENDITURES FY2005 Internal Service vriv�i i � 0��� General FundConstruction18% /lam �ff//f4 ,•� 3 F.� , Rio x � s �. *on behalf ,., .. payment 21° Special Revenue 14% Debt Service 3% Enterprise 28% Capital Projects 11% M x Iwo ft 0 0 Expenditures GENERAL FUND FY2006 General Gov't admin. $1,8181902 Court/Attorney $538,923 Police $391039539 Fire S2,221,805 Public Works $548,207 Parks & Recreation $1,268,221. $9,499,597 CITY OF KALISPELL Revenue GENERAL FUND FY2006 Property Taxes $399479187 Licenses & Permits $668,817 Intergovernmental $2,2251,447 Misc. Revenue & transfers $440,070 Charges for Services $864,038 Court Fines $602,500 Investment Revenue $250,000 s 9s 9 Revenue supplemented by Cash. carryovers. GENERAL FUND REVENUE Investment Revenue Court Fines 1% 7% Charges for Services 10% Misc. Revenue St transfers 5°Jo;::h05wx Property Taxes v,u. M ., 43 Jfl Inter -governmental 29% Licenses & Permits 7% GENERAL FUND COMPREHENSIVE INSURANCE RETIREMENT HEALTH T INSURANCE SUBTOTAL "Permissive levies: EXHIBIT .ill Levy - 5 year Comparison 2002 2003 91.78 89.10- 130.00 137.00 8.04 11-00 8.75 0.00 0.00 1.9 15.50 14.00 0.00. .................. ....................... ........ 129.42 128.60 122.83 130.00 G. 0..BOND, series 2002 -voted levy L 12.00 11.60 12.00 G. 0..1 N , series 2004 -voted levy F IRE AL Health Insurance Levy -premium increase 12.00 10.22 13.00 TOTAL CITY LEVY "The legislature provided for the increase in mills necessary to pay higher health insurance premiums. we anticipate stable rates this year with a d rease in the levy to generate the sane revenue as last year. The pool debt service levy is voter approved and can go up or clown each year depnding on the debt service schedule and the value of the mill. The sae is true for the ,ireall. City/County Health Fund 4.652 4.9305.09 5.00 (Administered by the County) Business Improvement District levy 37. (plus square footage assessment at .0 15 sq. ft.) corrected Ma im= mill capacity for FY2006 Is 137.29 mills. Adopted by Resolution .30 3'. EXHIBIT G Mill levy calculation = Dept. of Revenue values or FY2006 DETERMINATION OF TAX REVENUE AND MILL LEVY LIMITATIONS UNDER HOUSE BILL 124 MAXIMUM PROPS TA ES AUTHORIZED: Ad valorem tax revenue assessed 2004 31634,370 Add; FISCAL YEAR 2004 INFLATION I A JUSMEN ` @ 1. % section ' a 45t430 45,430 Add* Personal property Tax reimbursement received - prior fiscal year HB 20 and sB 417 reimbursements) 31 f30 Less: Personal Property 'Tax reimbursement anticipated - current year .5% of prior FY (HB 20 and SB 417 reimbursements) ents (27,394) 3,913 Adjusted Property Tax Revenue Assessed 316839713 CURRENT YEAR LEVY COMPUTATIO.W. Taxable value per mill 282651 Less: Neely taxable propel per mill valve, P820.00) Taxable value per mill (enter as negative) :820 om .. .. .. ..... Adjusted Taxable value per mill 26,831 Authorized mill levy under HB 124 (includes floating mills) 137-29 Adjusted taxable value per mill 261831 Add* Newly taxable property per mill value 1820 Taxable value per mill of net and gross pro 0 11820 Taxable value per rrnlll (including needy taxable property) 28,651 Authorized mill levy under HB 1 (includes floating mills) 1 .2 Current propel tax revenue limitation 319 f IRgCAPITULATION: Previous year adjusted property tax revenue assessed (S) 31683,713 Amount attributable to nearly taxable property and net/gross proceeds 2491874 C.urrent property -tax revenue 7 3933W5871 SUMMARY TOTALS General Fund Revenue Recap General Fund Expenditure Recap All Funds- Recap of Revenue, Expenditures and Cash GENERAL FUND FUND: 1000 REVENUE DETAIL MILL VALUE 23, 25270 S 26,914 $ 26,9914284651 ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02/03 FY�3fa4 FY04lQS FY�4/QS FYOS/O& GENERAL ,FUND NTILL LEVY 89.1 87.5 87.5 MILL LIEVY MOVED D FROM INS., HEALTH, RETIREMENT FUNDS 35.33 ADDITIONAL MILL LEVY for firemen 7.17 Total mills 130 PROPERTY TAXES: 31 100 Real Property Taxes(billed) 2,013,750 2,121, 26 3,34 ,004 311200 Personal Property 92,74 111,137 152,816 12000 Penalty & Interest 9,929 13,277 15,0W 130 137 3,32,925 3,70,17 146,046 145,000 20,558 22,000 SUBTOTAL 2,116,553 2,24 ,040 S 3,513, 20 3,495,529 S 3,947,187 BUSINESS LICENSES: 322101 Alcohol Beverage 20,448 20,406 20,448 19,464 20,44 322300 General and occupational 1,440 1,609 1,500 3,904 2,000 322500 Amusement 550 600 550 550 550 323102 Signs per its 947 4,190 2,000 4,037 3,000 323105 Excavation Permits , house moving 380 910 750 645 750 323012 Planning fees 177,000 323111 Zoning fees. 57,941 49,251 40,000 86,245 181,0 1 323112 SitePla . Review Fes 95,000 342023 Fire Prevention fees 65,584 56,185 42,000 97,012 187,788 323300 Animal licenss 1,814 1,402 1,000 1,412 1,200 SUBTOTAL 149,104 S 134,583 108,248 213,269 S 668,817 INTERGOVERNMENTAL REVENUE: 334015 MDOT/Special Holiday Enforcement 10,004 17,731 17,113 35,527 25,000 333098 l`J.1 en.f -Safe kids, Safe Community 3,250 0 3,250 0 15,000 342014 School district Resource Officers €l 0 79,000 79,000 80,000 342015 School l isu ct Reirnb.KPD OT sp. eve 8,435 10,252 15,000 10,81. 15,000 334014 Underage Drinking Enforcement Grant 0 3,975 6,500 7,277 0 334017 911 reimbursement -dispatch training 0 1,180 4,000 0 4,00 333040 Pelt -Flathead Elec. Coop. 29,205 26,760 2 ,000 0 0 334110 1 P, S - After School Program 5,000 5,000 33 112 NAPA RANT -Woodland Park Bridge 4,000 335230 UB124 ENTITLEMENT 1,768,406 1,793,192 1,978,216 1,977,950 1,995, 55 335210 Personal Property Reimb. 1I.B. 20 15,776 14,528 17,735 15,766 13,795 335212 Personal Property eimb- S.B.417 16,533 14,056 15,000 15,542 12,597 335076 GamingMachine nnits 50,500 51,400 51,400 49,950 50,000 3351101077 Live Card Game, keno & bingo 3,834 3,521 3,521 3,950 4,000 33 030 Mil Tax Ad Valorem 1,440 1,500 SUBTOTAL 1,9 5,943 1,93 ,595 2,213,735 S 2,202,220 2,225,447 8 BUDGET ACTUAL BUDGET FY03/04 FY04105 FY04105 FV05106 Revenue - Page ACTUAL ACTUAL FFNES AND FORFEfTEJRES: FY02103 J 351010 City Court fees 44,001 '72,088 351017 Technology fs 351000 City Cam Fines 409,891 71.558 .................. 453,892 443,646 FOR CHARGES E JF Oft SERVICES.- 341020 Administrative chg. 305,111 337,478 341080 Board of Adjustment 1,050 250 342010 Public safety fees 11,390 12,344 342015 1 1 regional training reimb. 1,699 11,445 42020 Fire charges Trai g rehab. 3,237 1,220 340005 eritral ge 124,750 125,000 43012 Public works cl rgesll}arks chgs 7,691 2,824 346030 Pool (July, Aug 2005, Tune 2006) 63,455 5,198 346050 Pets usage fee 9,421 12,585 346059 Picnic in the Park 15,412 23,105 346051/3 Recreation fees + scholarships 31,554 30,748 346052 S�iQm programs 10}1� 0 13,977 346054 Community After School Program rr 46057 Youth amps 70,002 76,226 SUBTOTAL 655,642 682,400 MISC. REVENUE 362010 Golf Course Lease 16,439 16,355 364030 Auction €€ ise, cofleoions/mot 14,144 1a 7"T 365000/ 1 Public Safety/ do do l fund raiser 2,194 2,101 365015 Kidsport- lease reimbursement 36,114 38,663 365020 Donation - League of Cities Convention6,265 365420 Contribution for Comp bs-Tri-City 381050 Inceptionof l ase 40,888 151,836 381055 ells Fargo -1..ea a Teven e 381060 Operating transfer 2 7 -health insurance SUBTOTAL 109,779 216,594 71010/ 12 INVESTMENT REVENUE: 85,640 26,819 TOTAL GENERAL iR E:�1 5,4'7f, 5 , � '77 5 AS14 ,DULY 4 (includes diesi nat 1,235,807 1,047,542 G,oan to) bula= 2003 115,000 25X0 381060 close equity 2360,2370,2 80 381070 equity transfer m .Fire or tru ion-PPA 381080 equity transfer from SID revolving18,176 - 27100 p or period adji t nUprepaid exp. 6,210) TOTAL AVAILABLE FOR BUDGET6,615,536 17 3,Q49 RECOMMENDED E E DI`l� E 5, 67�994 ,6 8,145 ASH CARRYOVER (year end operating 954,54 952,364 Des'grmted for Comp. Absences 10,00037,500 Designated for Capital Equipment 3,000 105.000 Desigrmted for Fire ,lull of t ction Exp ituresloperatin cash ar rTover 17.14% 1 .83% 70,000 87.111 97,500 3,210 15,000 390,000 445,553 500.000 450,000 S 535,74 602,00 323,467 317,659 307,897 250 0 250 12,900 14,336 6 15,000 15,000 3,097 15,000 2,500 2,323 2,500 121,750 122,000 120,250 3,000 9,075 3,0jV 0"�0 0 0 1 186,000 9,500 11,934 10,000 23,300 2 .,536 30,000 29,310 20,461 29,0,00 45,889 33,956 57,581 52,650 13,919 21,0 0 73,657 73,180 66,500 712,273 S 650,476 S 864,038 16,500 16,287 16,500 00 4,27 2.0O0 10,100 1,775 2,500 3,633 39,243 42,000 10,000 7,39 0 46,771 0 91.700 67,908 9,517 25,000 42,553 342,553 342,553 510,286 S 526,199 S 440,070 25,000 S 251,393 S 250,000 1,53,362 S 71874, 60 �998' 1s 1,094,864 S 1,094, 64 S 2,158,63 20,000 S 50,000 5 30,000 14,369 S 514,369 9 � 3 10,000 S 10,000 8.000 264 9,172,595 9,64 00 S 11,194,698 7,790,1 7,481,861 S 9,499, 97 1,209.987 S 1,843,325 S 1,440,830 37.500 84,271 S 84,271 135,000 S 135,000 170,000 96,043 S 1 M% 24.64% 17.84% GENERAL FUND APPROPRIATION SUMMARY Youth General City Hun= Mayor Municipal Public Central Planning Spans Gavearunmm Mane Resources Council City Clerk Finailci, Attorney Court Works Gamgz city Hatt Police 'Fim Departrr w PAFks ReC wion Pool TOTAL 110 Salaries $ 133,394 5 57,785 $ 63,624 S 46,365 S 174,856 5 190,877 S 132,333 5 111,310 S 112,4�19 S 12,640 5 1,998,374 S 1,444,998 S 297.654 S 264,211 S 58,222 S 31,742 S 47,651 € i f Smanal Salaries S 11,735 $ 78,797 S 81915 $ 63,510 $ 11823 114 Cotrptirw Buyi]ack & severmue 19,000 2.,750 121 Overtirm & Spee. Absip PD,kellyftre 1,500 11000 2,000 159.000 44,648 8,000 500 600 300 153 Health lnsurmu t: 6,094 5,094 20,376 5,094 32,665 25,902 'i3,196 20,285 24,480 2,060 357,499 225,700 47.736 $7,113 13,757 $,494 14,320 155 Retirement 000 Contingency 35.0U0 $1106 3,604 1,939 2,874 10.830 111890 9,710 6,709 6,519 1,688 216.144 190,611 18,536 15,720 3,462 1,840 2,622 Tam PERSONAL SERVICES 35,000 147,794 66,483 85,938 55,833 218,401 228,669 164.759 138,304 145,437 16,388 2,760,O07 1,920,442 363,926 423,902 84,856 102,786 6617 t6 210 Supp11es1officeJu-Dnrputers 3.500 1,400 1,650 900 1.100 250 1,650 5,040 5,600 5,730 450 75,500 4,950 9,500 4,000 5,000 $,500 €3,182 21 S Equilmvnt rzon-,capital Supplies 2.000 200 2,040 1,150 9,000 1A,€300 50,500 4,750 230 PUVgsf & Mai at. Supplies & gas 166,000 241 Tao€onaitorsuppliesi=ifatms 300 5,100 2,660 1,500 20.550 13,900 TOTAL SUPPLIES 3.500 3,400 1,650 "0 11300 250 1,650 7,000 7,050 176,950 12.110 91,000 76,000 14,250 17,8w 5,O00 5,500 13,182 312 Ne"letten'iarsstaRc 15,004 1500 3201'rintiq 5,500 400 100 2,O00 250 6,000 700 750 1,500 5,000 300 300 330 Books, Dues, mbmhip>t. ffiing Eyes 3,800 2,700 800 5.900 300 1,750 8.695 155p 2,166 300 15.900 2,870 6,215 1,354 850 650 973 341 Electricity 2.O00 33,000 900 20,00{) 342 Watea 100 6,000 600 1,200 344 Nahni Gas 7,200 22,000 1,500 5,000 345 Telephone, web, cell, r'3dio/CAN 54,O130 1,200 400 100 250 1S0 1,000 600 500 75 121340 15,400 $00 000 850 600 400 350 Prv&ssiDmJSrrvitw 34.250 9,3A7 4.&DO 74,00 Wo 36,W 33,204 8,000 5,150 5,500 5,00 33,433 25,675 q.336 362 ti aintmanceservicrs 600 1,750 38,900 1,700 500 20,000 500 360 Technoloi y wvim (court) 13.000 370 School & Travel 5,500 31500 6,000 3,000 5,000 3,500 2,000 3,000 26,f700 8,650 6,500 2,500 Soo 500 600 390 Training & inwings 2,500 2.800 5,0w 7.000 17,O00 4,300 250 390 Other Purchased Smry oc s 8,300 5,000 18,500 275 17,500 26,970 21300 400 BuildiWConatmetion Materials 91500 TOTAL PURCILkSi U SE3RVICJES 165,050 11,700 14,400 16,90G 7.00 15,200 19,195 119,650 5,616 50,700 133,100 102.700 58,740 19,965 70,500 40,633 28,225 11,611 500 Fixed chwv2s, Insurance 270,655 19,000 19,200 700 Contasbkit3a s 9,394 820 Transfers out 59,000 21.800 TOTAL. MISCELLANEOUS 279,039 - _ - 59,000 21,300 19,000 19,200 - 600 Mbt Setwke 45,025 332 38,790 33,326 920 Buiidino 6,400 96,043 937 Park Invrovetiicrirs 39,750 97,500 940 Machinery& Rquipmil, vehichs 17,850 90,500 24,000 21,000 TOTAL CAPITAL OUTLAY _ 17,85€1 6,400 38,750 90,500 96.043 24,000 118,500 - - DEPARTMENT TOTAL S 482.589 S 164,894 S 1i2,533 S 103,738 $ 64,783 S 233,851 S 24S,514 5 290.409 S 168,820 5 379,397 S 245,373 S 3,103,539 S 2,221,805 $ 441,141 5 683,228 S 130489 S 136,511 $ 91,509 CITY OF KALISPELL Fund.Description General Fund General Fund- On -behalf payments Special Revenue Funds: 170 AIRPORT 2185 TAX INCREMENT -AIRPORT 2188 TAX I CEI E T-WEST"SI E 2210 PARKS IN LIEU OF 2372 HEALTH -PERMISSIVE LEVY 2394 BUILDBUILDNG CODE ENFORCEMENT 2400 LIGHT MAINTENANCE 2401 DECORATIVE LIGHT MAI T. 2420 GASTAX 2500 SPECIAL ST EET/TSS 2600 URBAN FORESTRY DISTRICT T 2880 CD LOAN REVOLVING 2892 COURTYARD RESERVE FUND 2885 HOME INVESTMENT PROGRAM 2886 COMMUNITY DEVELOPMENT 2887 RURAL DEVELOPMENT 2942 IB-.dead Start 16 DRUG ENFORCEMENT 2917 UNIVERSAL COPS GRANT 2919 LAW ENF. BLOCK GRANT 2927 CULTURAL ARTS GRANT 2957 FEMA GRANT 2975 1STEA Total Special Revenue Funds Debt Service Funds: SIB Revolving Fund G.O. BOND,series 200 - POOL G. 0, Bond, series 2005 - Fire Hall WETSIIE T1F DEBT" SERVICE SIDEWALK . CURBS S 11 AIRPORT T1F DEBT SERVICE Total Debt Service funds 2006 FINAL BUDGET FUND POSITION Resources Anticipated BUDGETED Estimated Available Revenue Expenditures Ending Balance/ Beginning Year Carry over 2,1. , 39 S 9,036�0 9 9,499,597 $ 1,695,101 - $ 930,000 $ 930.000 46,465 46,45 -- 1,110,926 $ 17,198 $ 858,715) $ 425,409 1.,397,864 $ 400,100 901,033 $ 896,931 66,908 $ 26,000 $ 55,000 37,90 6,201 $ 359,000 $ 342,554 $ 22,647 442,412 1,253,350 S (842,253) $ 8535,509 58,471 $ 259,540 $ 261,288 $ 56t723 3,946 $ 6,361 $ 10,000) $ 307 219,335 $ 321,122 $ 380,930) $ 159,527 $ 504,846 1,248,188 $ (1,335,657) $ 417,377 $ 33,686 S 127,650 127,640) $ 31696 54,821 S 144,60 $ 262,000) $ 437,471 40,735 S 65,000 $ 7 I ,000) $ 34,735 - $ 216,333 $ (216,333) - $ 985,469 $ 51,297 $ 26,159) S 768,607 35,488 470,528 $ 48,891 $ 67,125 - S 500,000 $ 500,000) $ - 10,32 $ 73,000 $ 77,97) $ 5,389 $ 1,54 $ 59,000 $ 59,606 943 $ 19,034 $ 110,000 $ 127,500 $ 1,534 $ - $ 13,750 $ 13,750) $ - 9t204 S 21,799 23,000 ,03 $ 1.8,223 $ 56047 $ 74,37 $ - $ 5,565,945 $ 6,166,013 7,506� 117) $ 4,225,841 $ 64,260 $ 550 $ 10,050) $ 54,760 4,874 S 285,000 $ 289,713 $ 30,161 $ - $ 301,83 283,278 $ 15,558 $ 129,499 $ 412,493 482,568 59,424 -S 12,49 12,849) S .- $ 98,596 S 158,580 $ (172,225) $ 84,951 - $ 303,450 275,743 27,707 27,229 $ 1,474,758 $ 1, 26,426) $ 275,561 11 2006 FINAL BUDGET FUND POSITION PAGE Resources Anticipated BUDGETED Estimated Available Revenue Expenditures Ending Balance/ Beginning Year Carry over Capital ro t Funds: 4170 Wells Fargo Building purchase $ - L1 $ j, 4290 AL CURB $ - 50, $ 5 ,0 0 $ - 4150 FIRE MALL CONSTRUCIJON $ 2,765,472 30,000 $ ,795,47 $ 4185 AIRPORT CONSTRUCTION $ - 2,000,000 $ (2,000,000) Total Capital Projects $ 2,765,472 S 3,180,000 (5,945,472) - Enterprise Funds: 52 10WATER $ 2,697,264 $ 41304,55 ,3, ,8,08 53 10 SEWER/WVVTP * 8,395,352 }793,3 1 $ 1 ,7 ,474 $ 4,9 5, 4 5349 STORM SEWER $ 879,262 S 445,94 $ 844,0 517,566 54 10 AMBULANCE'"` $ 160,938 1,537,300 $ 1,3 , 4 $ 356,554 55 10 SOLID'BASTE $ 331,379 S 606,500 (653,002) 384,877 5610 AIRPORT $ - $ 943,311 $ (828,541) 114,770 Total Enterprise Funds 12,464,195 0, 3 ,91 $ (26,465,537) 7,745,066 Internal Service 'urn: 6030 DATA PROCESSING FUND S 70,857 $ 170,5 $ ,523 $ 5 , 34 Total Internal Service Funds 70,857 $ 170,500 $ (0 ,5 3) $ 56,834 cash adjusted +$1,106,294 for non -cash line items d r is . Component Unlits 5720 PARKING COMMISSION 43,629 125,380 {113,990) S 57,719 700 Business Improvement District $ 42,474 S 69,674 (75,078) $ 37,070 Total with Component units 974 12 GENERAL GOVERNMENT General Government 482,589 City .manager 16404 Human Resources $ 82,533 City Council 103,38 City Clerk ,83 Finance .department 233,8 1 City Attomey 248,514 Municipal Court o,o City Hall Maintenance 533 Planning Department 1,1 1 Building Department 842,253 Data Processing 00lY3 3,400,601 1 GENERAL GOVERNMENT FUND: GENERAI., 1 Ut30-4OQ-41 XXXX Administration & Operations EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL BUDGET Y03/04 FY04/05 FY04/05 FY05/06 457j45 $4 5f 1 $404.0153 $4579458 $4 5, 4 4, 153 PROGRAM DESCRIPTION The purpose of the encral Government budget is to Provide funding for expenses of a general nature having application to all functions of general govemment. The budget includes funding for maintenance and operational items such as elections, telephone service charges, the City"s share ofthe City -County Planning expense, Hoekaday support, and costs associated with auditing, records administration and postage. FY06 BUDGET HIGHLIGHTS 42., 00 payment for State lands lease is offset with a revenue "Donation from idsport". Funding for the Tri-City planning office goes away and the Planning office budget now appears in the General Fund, Zoning budget in included in Planning Budget. Audit costs are $19,990 per the contract with. Denning, Downey and Associates - costs are shared with other funds. Insurance costs moved to this fund from Fund 2 3 60 Comprebe-nlive Insurance Mill levies are also moved on the revenue side fiscal 2005. 0,€ 00 has been added to this budget for the cost of a study for impact fees related to public safety. 14 $482,589 $482j589 GENERA. GOVERNMENT FUND: GENERAL 100040041XXXX EXPENDITURE DETAIL ACTUAL AL GE ACTUAL BUDGET 14 Y5 1FY05/06 410530/331 Audit_ State Filing Fees $847 $800 $775 $800 353 ,Audit. - contract services $5,062 $6,000 $6,315 $6,50 410560 Purchasing: 210 office Supplies $.3,616 $3, Q0 $2,343 $3,500 312 Postage $ l 2,205 $12,00 $ l 3,890 $15,000 320 Printing $4,132 $ ,5 0 $5,924 $5,5 0 4106 0-354 Elections '04 included Charter) $5,548 $2,000 $2,768 $2,0 0 4204 0-356 Public Safety/Parks Impact fee study $30, 00 410900 Records Admin.: 331 Publication & Filing Fees $141 $3, 00 $2,460 $3,000 352 1 ec i caption (annual fee) -City Code $1,590 $3,250 $2,935 $3,250 411030-354 Planning FRDO- "rWity $133,379 $95,121 $46,182 $ 41130-345 Central Communication $47,034 $48,500 $44,273 $54,00 41185 -379 League of Cities /MT 2 /20 2006 $1 A6 $20,000 $ l 2,787 $2,500 41830-715 Peer Court donation $1,3 l 0 $1,784 $1,784 460452-366 Hockaday -anal building ing rnai t. $6,6 0 $6,6 0 $6,600 $6,6 0 460446-354 Kidsport Lase Payment -b llfields $38,663 $38,633 $3 ,243 $42,000 5 l 0l 00-545 County Landfill $1, 20 S2,655 $1,518 $2,655 51031 -354 1 M A FEES $5 0 $50 $500 51033 -513 Liability Insurance $1 8�844 $159,569 $ 59,569 $200, 00 51330-516 Property Insurance $8�,04 $37,00 $32,884 $33,0 5 30-516 Uninsured Loss (insurance deductible) $24,573 $25,0 0 $2 ,187 $30,00 510300 Contingency -unallocated $1,3 4 $4002 $40, 0 Budget transfer to Council salaries $18#433 Budget transfer to Court -software $8,12 $457,458 $485,661 $40411 5 $482,589 Note: items in bold were in fund 2360 -Comprehensive insurance for 2004 and prior. bow here for compaiison purposes. The same 1s true of ,health, Retirement and wo€kees compensation costs, CITY MANAGER FUND: GENERAL I Q00-401-4102I (i EXPENDITURE SUMMARY amended ACTUAL ACTUAL BUDGET ET i UAL BUDGET Y/ 3 'Y 3/ Y Y lFY05/06 Personal Services $139,875 S156,553 S 1{4,043 S 1 40,779 $147,794 Materials and Services $12,231 $15,082 $19,5501 ,0 17J00 $152,106 $171,63 173, 3 $158,847 $164,894 PROGRAM M DESCRIPTION T'he City Manager is the Chief Administrative Officer of the City. The Manager's responsibilities include supervision of the City employees, implementation of City policy, preparation and oversight of the City budget, advising the City Council, and informing the citizens of Kalispell about City plans, programs and actions. FY 06 BUDGET HIGHLIGHTS Line item detail. 218 Furniture- to replace the conference table and chairs in the City l anagerls office. 312 Newsletter - The office is now publishing a community newsletter on a quarterly bases. The newsletter is available on-line and is printed and placed in key public places throughout the community, 16 CITY MANAGER FUND: GE. .NERAL Q00-401-41021 fl Personal Ser vle s: T ' 11 0 Salaries and payroll costs 112 Severance pay 153 Healtb Insurance 155 Retirement Total Perwnal Services Materials & Services: 213 Office Equipment 215 computer software/supplies 218 Equipment -not capital fu it r 229 Supplies 312 Newsletter 322 Books 335 Membership & Dues 45 Telephone one (long distance & cell) 354 Contract Services 373 School & Travel 379 Meetings 381 Training (admin staff Total Materials & Services Total City Manager EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02l03 FY03f04 FY04/05 FY04/05 FYUSIOfs 2 2 2 $112,453 $12 7,57 $11 , l 5 $113,851 $133,3 94 $12, 94 $14,2 6 $ , 1 1 $7, 9 $ ,094 14,72 $14,700 $15,248 $8,318 $,30 $ l 3 , 75 $15 ,553 $ l 54,043 $1401779 $ l 47,7 4 $1, 0 $121 2 0 $213 $ 00 0 $0 $1,000 $1,€12 $300 $0 0 $3,000 S2,985 $2,000 $1,042 S342 $1,00 957 $500 $ $1,535 $1,00 $0 $1,500 $91 153 $200 0 $20 $944 92 $1,500 $1,357 $2,50 $932 $1,1 $1,100 $1,156 $1,200 $445 $741 $ $3 $0 $5,466 $6,628 $8,550 W528 $5,500 $1,265 $1,146 $2, 00 $1,810 $1,300 l 37 $2,0 3 $0 $0 $1,500 $12,231 $15,02 $1,550 $18,068 $17,1 00 $152,106 $171, 35 $173,5 3 $15 ,847 S164,894 HUMAN RESOURCES FUND: GENERAL 1000-401410830 EXPENDITURE SUMMARY I ...... I ACTUAL ACTUAL I BUDGET I ACTUAL I I BUDGET FY02/03 FY03f04 FY04105 FY04/05 FY05/06 Personal Services 4 , 6 $48,656 S47,852 $47,213 $66,483 Materials and Services $5,283 $141250 S32.250 $24,480 $16,050 0,179 $62,906 S80J0271,6 3 $82,533 PROGRAM DESCRIPTION Acts as t.he City's authority for all personnel policies and procedures, including labor relations and contract administration, personnel pot icy adrn i n i s tration, j ob classification and wage administration, recruitment and selection, employee relations, safety and insurance programs, benefits coordinator and any related state and federal programs. FY 05 BUDGET ACCOMPLISHMENTS Hunan Resources - Since April Ist 2005 Currently negotiating Kalispell Fire Dept. union contract Reviewed hiring interviews of 2 police officers Reviewed hiring interviews of Assistant Chief -Fire Operations Reviewed hiring interviews of Assistant Chief -Prevention Attended ,dim `t'iiiitso - MMIA Conference Began review of hiring procedures Provided sexual harassment policy notices to departments Coordinated recruiting of Building inspector and seasonal employees Updated numerous employee hiring forms Reviewing employee payroll deduction programs in effort to reduce administrative burden and reduce City liability. Handled two grievances by union employees. .18 HUMAN RESOURCES FUND: GENERAL 1000-401-410830 FY 06 BUDGET HIGHLIGHTS 335 Membership & Dues Local & District V membership in Society for Human Resource Managers S R , fnt mational Personnel Management Association IP and Professional Human Resource Certification. (PH . 338 Recruitment -$2,500 Advcrtising and Meruitment costs for all City vacancies. Previous year included moving expense for new city manager as well as costs for reception and interviews. 354 Contract Services - for technical/legal services related to labor negotiations. 373 School & Travel - $3,500 Human Resource courses, national and state Society for Human Resource Managers RM con f rence, annual arbitration, labor relations and safety conferences and training. 19 HUMAN RESOURCES FUND: GENERAL 1 Q00-40I-4I0830 Personal Services: 'T 'S I 10 Salaries and payrol1 costs 121 Overtime 153 Health Insurance 155 Retirement Total Personal Services Materials & Services 210 Office Supplies 215 Computer supplics 229 Other Supplies 241 Small Office Equipment 320 Printing 322 Books 325 Web page, Internet Service 35 Membership & Dues 338 Recruitment 45 Telephone 54 Contract Services 73 School & Travel TOTAL EXPENDITURE DETAIL ACTUAL FY02/03 ACTUAL "Y03/04 BUDGET ACTUAL FY04f05 FY04/05 I BUDGET FY05/06 $3 ,254 $37,448 $39,8 3 $39,783 $571785 81,974 $2,230 $0 $ $4, 8 $ , 78 $3,668 $5,011 $5M 4 $2,3 0 $2,300 $2,381 $2,419 $3,6 4 $44,896 $48,656 $47,852 $47,213 $6,48 $ 8 $147 $1,750 $1,734 $80 $ $3 $2 4 $30 $299 $328 $35 $39 $35 $255 $25 $20 4 1 $20 $135 $272 $40 $7 $400 $42 85 $4 $38 $100 $ $58 $4 $4 $200 $180 $18 $35 $34 $700 $1,579 $2,119 $2 ,825 $17,906 $2,500 $31 $34 $20 $47 $200 $759 $8,728 $75 $74 $6,000 $1,925 $2,2 ! 4 S3,500 $1,9 8 $3,500 5, 83 $1 + 50 $32,250 $24,480 $1 ,05 $50,179 $62,906 $8 ,102 $71,693 $82,533 20 MAYOR I COUNCIL FUND: GENERAL 1040-402414100 EXPENDITURE SUMMARY F ACTUAL I ACTUAL I BUDGET I ACTUAL I ''''I BUDGET �Y03f03 FYQ3/04 FY04/05 FY04fQS FYQ5l06 Personal Services 132 5 , 2 $72X8 $72,137, 3 Materials & Services $9,909 $10,7201 , 0 12,1 17, 0 1, 3 , 12. $87,958 $84,3101 J,73 PROGRAM DESCRIPTION The Kalispell City Council is composed of eight S City Councilors and the Mayor. The City is divided into four Wards with two Councilors elected from each and the Mayor elected at large. Each member of the City Council serves a four year term of office with the tenns being staggered. All functions of City government fall directly or indirectly within jurisdiction of the City Council. The greatest responsibility of the City Council lies in their legislative activities, which includes enacting ordinances, establishing policy and levels of service, adopting the budget, setting service foes and appropriating money to fund the City}s programs and services. The Mayor presides at all Council meetings and is a voting member of the Council_ Kalispell City Council meets on the first and third Monday of each month in regular session at 7: 0 p.m. in the City Council Chambers of City Hall. FY 05 BUDGET HIGHLIGHTS Line item detail: Mayor/Council budget 335 Membership & Dues -$5,600 This is the amount necessary for membmhip to the Montana League of Cities & Towns and the National League of Cities. MAYOR / CQUNCIL FUND: GBNERAi. 1000-402-410100 EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02/03 FY03/44 FY04/05 FY04/05 FY05l06 Personal Services- T f 110 Salaries and payroll costs $51,294 $52,400 5%751 $58,819 $63,624 153 Health Insurance , 1 1�750 $11,50824 ,. 76 155 Retirement III ) S 1,2 1 ,457 $1,810 $1,939 Total Persorial Services $51,294 S53,6922, 72,1 7 $85,938 ices. Materials & Services: 210 Office Supplies 3 55 1 V 277 800 213 Small Office Equipment so 1$100 322 Books 25 1 1. €1 335 Membership & Dues $5,491 $5,552 $5,600 $5,540 $5,700 345 Telephone & Communications 39 1$100 373 Seboal & Travel - Council $3,622 $3,838 $6,0005, 5 $6,000 379 Meetings/training 3 774 $3,000 $831 $5,000 Subtotal K909 $10,72015, €1 12,173 $17,800 TOTAL 1,203 $64,412 S87,958 $84,310 $1 3,738 22 CITY CLERK FUND: GENERAC. I00440241 U154 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02/03 F'Y03/04 FY04/05 FY04/05 FY05l06 Personal Services $36,281 W, 198 $52,652 $52, 185 $59�833 Maintenance &Services y 4 4+934 ,8 2, 124 $4,950 $39t835 $47,32 $55,527 $54,309 S64,783 PROGRAM . ESCRJP 'I N The City Clerk is responsible for: entering into books all Ordinances, Resolutions and Minutes passed by the City Council; filing and keeping all agreements and contracts belonging to the City; making certified copies of all records, boos and papers as needed; making and keeping a complete index of the Minute .hook, Ordinance Book and Resolution Book and all other books and papers on file in the City Clerk's office; take and administer oaths; organize and distribute materials for Council Meetings and Work Sessions and perform any additional duties as directed by the City Manager. FY 06 BUDGET HIGHLIGHTS Update Laser#iche to Version 7 and continue to add historical information. Place Resolutions and Ordinances on website for public retrieval. Eleccted to position of Vice 'resident of I st and. 2 nd Class Cities for the Montana M unicipal Clerks Assoc i ation which will require travel to business meetings. Parttime. help budgeted to work in the Clerk's office. FY 05 BUDGET ACCOMPLISHMENTS Coordinated the Montana Vague ofCiti es and Towns annual Conference for approximately 400 attendees. Was successful in raising enough donations to cover the City's casts. 3 CITY CLERK F'iJND: GENERAL 1000402414150 Personal Services: 1TFS 110 Salaries and pall costs III Part time help 121 Overtime 153 Health insurance 155 Retirement PE S Total Personal Services Maintenance & Services: 210 Office Supplies 213 Small Office Equipment 15 Computer Supplies/services 229 Other Supplies 320 Printing 22 Books 335 Membership & Dues 45 Telephone 373 School & Travel Subtotal TOTAL EXPENDITURE DETAIL ACTUAL Y02/03 ACTUAL BUDGET FY03/04 FY44l05 ACTUAL Y04105 BUDGET FY05/06 I 1 .1 1 1 $35,480 $36,602 $42,831 $42,818 $46,365 $4,000 $801 $983 $1,0 $1,404 $1,5€10 $4,308 $5,568 $5,181 $,094 $2,308 $2,803 $2,782 $2,874 $36,281 $44,198 $2,52 $52,185 $59,833 $501 $31 $400 $95 $00 $527 $151 $200 $0 $200 $0 $0 $500 $184 500 $37 $4 $200 $1 100 $22 $0 $100 $0 $100 $471 $2 $100 $0 $100 $15 $160 $17 $240 $200 $1 $199 $250 $341 $250 $1,313 $1,806 $90 $51 $3.00 $3,554 $2,934 $2,875 $202.4 $4,90 $3,35 $47,12 $55,527 $4,09 $64,783 24 FINANCE DEPARTMENT FUND: GENERAL 1000-403-410550 EXPENDITURE SUMMARY ACTUAL. ACTUAL BUDGET ACTUAL BUDGET FY02l03 FY03/04 FY04/05 FY04/05 FY05/05 Personal Services V 73,5 76 S191,800 $201,805 $198,7391 , Materials and Services S12,235 $12,123 $16,050 $12,133 $15,450 Capital Outlay o Total $185,811 $203,92.3 $217,855 $210,872 S233,851 PROGRAM DESCRIPTION The Finance Department is responsible for all activities conce in ; finances within the City. Planning, reporting, controlling the revenue and expenditures through various systerns of checks and balances is a major duty. Investment, financial reporting and fulfilling regulation requirements are part of the daily responsibilities. These responsibilities include: General SupervisioD and management of fiscal concerns of the City, Preparation of the Annual Financial Report Maintenance of accounting r conJs/data processing Investment of City farads, debt service, SlUs Accounts payable for all city departments Water ogee billing and collections Fixed Asset management Budget preparation Payroll and related reporting 25 FINANCE DEPARTMENT FUND: GENERAL 1000403410550 ff 06 BUDGET HIGHLIGHTS Line Item Detail: o new F E's are needed at this time. Small increases for banking costs are needed. FY OS ACCOMPLISHMENTS Prepared our second Annual report using the new reporting model for 2004 - GASB 3 2004 provided more challenges and learning in regards to GASB 34. Deceived an unqualified Audit report on the ity's financial report. Implemented Finance policies per the Utility Rate Study Prep aced Revenue Bond applications for the Water Revenue bond sale. Prepared Board of Investment applications for low interest loan for Parks equipment and improvements and for a new Fire Truck. Prepared documentation for G. 0. Bond sale for Fire Hall including the Official Statement. Prepared documentation for Urban Renewal Bonds for Airport. V FINANCE DEPARTMENT FUND: GENERAL 1 ............. .pp(3............ .-4t33-41 t355fl Personal Services: FTE'S I 10 Salaries and payroll costs 15.3 Health ffisurance 55 Retirement Total Personal Services Materials & Services: 13 Small Ogee Equipment/supplies 322 Books 335 Dues, membcrships & licensing 45 Telephone & Communications 353 Contract Servi ces- Parking 354 Contract Scr ices -Grimy security 355 Bank fees 373 School & Travel Subtotal TOTAL EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET j..fV02/03 FY03/04 FY04/05 FY04/05 FY05/06 3.5 3.8 3.8,. . 141,333 $156,483 $159,832 $158,220 $174, 56 $23,3 3 ,3 3 $32,009 $30,557 $32,665 8,940 $9,964 $ ,964 $9t962 $10,880 17,576 191,8 $20 1,5 $198,739 1 8,401 204 $1 25 .4€1 50 $8 $178 25 $155 $5 $1,390 $1,117 $1,600$1,5 9 S1,500 17 $76 $5 $87 $15 so $ $500 $510 S500 1 ,500 $1,585 $1,700 $1,650 S100 5,454 $5,599 S6,500 $ ,2 4 $6,000 31437 374-4 $5#000 $1,608 5P $ 1 2,23 1 ,1 3 $16,00 $ 12,133 $15,45 1 5,8 1 1 $203., 2 1 f ,,8 2 10,8 $233,851 27 ATTORNEY FUND: GENERAL 1 000-404-4 t 111 i 0 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FYQ2fU3 . . . .. .. ... .............. FY03/U4 FYfl4/OS FYE14/OS FY05/06 Personal Services .4314 5,434 $206,627 $206,506 Maintenance & Operations S 1 1,7 1 $197,804 $19,595 $17,673 66 1 ,4 Total $215,891 $223,238 $226,2224,17 24 ,514 PROGRAM DESCRIPTION The City Attorney's office has the following responsibilities: 1 Represent the position of the City before the 'municipal Court., the District ict. Court, and other Courts where the ity's legal interests are involved; Compile contracts, ordinances, resolutions, and other documents necessary for the operation of CityBove meat. 3 Give written opinions to the Manager, Mayor and Council on questions pertaining to the duties, rights, liabilities and powers of the City; and 4 such other duties as the City Council prescribe. The office of the City Attorney also advises the various City departments on legal matters pertaining to department policy and operations. Municipal Court Statistics: CY2002 CY2003 CY2004 Complaints filed by City Attorney 78 130 120 Omnibus Hearings (pre -Trial) 965 870 11121 Jury Trials held 8 14 5 Bench Trials 221 172 74 Appeals 3 3 28 ATTORNEY FUND: GENERAI. I O(30-404-411111 0 FY 06 BUDGET HIGHLIGHTS Line Item Detail: 215 Computer Supplies - S wih Connection & Maintenance - S 1,000 Annual payment for connectloTi to the Kalispell Police Department's computers, plus any maintenance costs for office computer equipment. l duced by due to price drop for connwtion fee. 322 Westlaw connections) - $4,77 This office now subscribes to WestLaw, an on -lire legal research service. The change from Lexis allowed the office to reduce book costs while increasing the availability of more unieipal legal research materials. 335 Membership & Dues - $1,300 5 - State Bar of Montana - City Attorney - State Bar of Montana - Adjutant City Attomey 4- International Municipal Lawyers Association - City of Kalispell l 0 - Notary & bonds for all employees 345 Telephone & Communications - S 1,000 0 .Deduced by $400. 54 Contract Services - $5,000 Outside legal counsel contingency. 373 School and Travel - $3,500 Adjusted upwards to allow staff to attend educatioal classes to provide professional growth. FY 05 ACCOMPLISHMENTS 1. Office was able to complete the fiscal year with minimal use of outside legal counsel . Negotiated and prepared contract with police union . Office continues to handle the crimin l misdemeanor easel oad with of 'ieieney 29 ATTORNEY FUND: GENERAL 10004044111110 Personal Services: FTE'S I 10 Salaries and payro1 I costs 153 Health Insurance 155 Retirement Total Personal Services Maintenance & Operations: 210 Office Supplies 215 Computer Supplies 322 Books & CDs 322 Westlaw 335 Membership & Dues 345 Telephone & Communications 54 Contmet Services/contingency 373 School & Travel Subtotal TOTAL EXPENDITURE DETAIL I __ - ACTUAL ACTUAL I I I BUDGET ACTUAL ... I BUDGET FY02/03 FY03/04 FY04f05 FY44/05 FY05/06 3 3 3 14,359 $ 148,78 $170,926 S170,881 $190,877 $24,140 $25,434 $24,968 $24,911 $25,902 $ ,5 2 $9,342 SM733 $10,714 $11,890 173,001 $183,484 $206,627 $20 ,506 $2 8, 69 450 578 45 422 45 1,2 0 950 $1,550 $1,546 $1,200 6, 0 $6,638 $2,870 $2,860 $2,72 1, 0 $1,000 $4,775 $4,775 $4,775 1,200 $1,162 $1,2 0 $1,025 $1,200 1,4 0 333 $100 $479 $1,000 5, 0 $653 $5,000$3,8 i4 $5,000 2, 00 $3,006 $2,750 $2,702 $3,500 18,750 $14,320 $19,595 $17,673 $19,845 191,751 $197,804 $226,222 $224,179 $248,514 30 MUNICIPAL COURT FUND: GENERAL 1000-406-410360 EXPENDITURE SUMMARY FACTUAL I AMENDED I I ACTUAL BUDGET ACTUAL BUDGET FY02/03 FY03/04 FY04f05 FY04l05 FYOSIOb Personal Services $140,060 $1 1,5 2 $153,303 S147,8211 ,759 Materials & Services $ 3, 31 $7, 35 $99,550 $82,639 $125,650 $223,591 $217,937 $242,853 $230.460 $290,409 PROGRAM DESCRIPTION Our courts have been established as a foram where the parties in a disputc can preset their difference and obtain a solution. The system functions under the adversary procedure where each party to the dispute presents his evidence andarguments in the manner most be-neficial to his position. It is essential for the proper operation of the system that the trim or hearing be presided over by an impartial ,fudge. The judge must make certain that the proper law is applid and proper rules o'vid"ee and procedure followed. MUNICIPAL, COURT FUND: GENERAL 1 004-4[i6-410360 FY 06 BUDGET HIGHLIGHTS Line Item Detail: 110 Salary and payroll costs The ,fudge's salary has been adjusted for cost of luring. The Clerk of Court is in the prod € 'being xc lassified as Municipal Court Administrator. This will be a non -union position and will have supervisory power. if the salary is adjusted it will be covered from a contingency fumd. 213 Small Ogee Equipment The office needs to purchase three new chairs, 1 Legal Fees It is necessary to increase the hourly fee to Public Defenders from to 0 per hour. This is based on what District Court and other Cities are paying for legal fees. 352 Court Technology and Security surcharge The Court will pay for the purchase and installation of new microphones in the Couilroom. The Court will install a. security door for the clerks. The Court will purchase two additional software licenses for a total of $6,000. This I This line itern is funded by a surcharge. 354 Contract Services The Court leas budgeted for 15 hogs of contract labor per week for an estimated cost of 1 ,72. .0 . In addition, 60 hours for a Judge Pro Tem at per hour for an estimated cost of $2,100.00 Parking Permits are $600.00 per year. 373 School and Travel The Court Cleric and Court Administrator both attend the Mate Clerks Conference and also the Courts software conference. It is instructional and also provides the Court and other court professionals to draw experience and information from. The .fudge is required to attend two mandatory Mate training conferences and plans on attending one national conference. The Court Clerk plans on attending a course at FVCC. 32 MUNICIPAL COURT FUND: GENERAL I000-406-410360 EXPENDITURE DETAIL Personal Services- F' #s l 10 Salaries and payroll costs 121 Overtime 153 Health 155 Retirement Total Personal Services Materials & Services 210 Oboe Supplies 213 Small Office Equip 215 Computer S pplie l aint. 229 Other Supplies 320 Printing 22 Boobs (Levis on line service) 335 Membership & Due 345 T le. & Communications 351 Legal Fees 353 Technology (matches revenue) 354 Contract Services 355 o urt Software 33 Office Equipment taint. 373 School & Travel 394 ,fury & Witness fees Total M & TOTAL AMENDED ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02J03 FY03/04 Y04/45 Y04t05 FY45/06 3 $106,298 $112,840 $122,588 $117,637 $132,333 1,39 50 300 209 1,000 25,03 $21,560 S22,752 $22,510 $23,196 6,7 7 $7,052 $7,663 $7,465 $8,230 1 0,0 0 $141,502 $153,303 $147,821 $164,759 $1,036 $1,2982,250 $2,204 $1,500 1,17 95 0 $1,100 $158 $2,000 1,175 $1,182 $1,000 $1,062 $2,000 1,7 2 $1,568 $1,300 $2,816 $1,500 1, 3 7 $1,943 1000 $1,447 $2,000 1.109 $1,205 $1,250 $940 $1,250 140 2 5 300 260 300 337 4 5 00 4 3 600 54,812 $51,166 $52,650 $48,619 $74,000 11,335 0 0 0 $15,000 $4,108 $7,488,750 $8,743 $13,000 0 0 $8,150 $8,147 0 0 150 0 so so 1,746 $3,500 $4,700 $4,690 $7,000 $3,068 $5,215 $5,500 S3,070 $5,500 83.531 $76,435 $89,550 $82,639 $125,650 23,591 $217,937 $242,53 $230,460 $290,409 33 CITY HALL MAINTENANCE FUND: 1000-4I. .2-41. ...... — I230 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACT[1AI. BUDGET J_ JFY02f03 I FY03/04 I FY04/05 FY04f05 FY05106 Personal Services $24,515 $12,574 S 14,409 13,01 1 , 8 Maintenance & Operations $109,761 $131,953 $126,600 $126,162145, 1 Capital Outlay so $151.,883 $0 so $38,750 Debtllntcrcap Loan so 0 ,386 $45,025 TOTAL 13 ,276 $296,410 $141,009 $148,566 $245,373 PROGRAM .DESCRIPTION City Hall budget provides for the building maintenance and janitorial services for the City Hall Complex. Maintenance covers utilities, beating and cooling systems, and all other mechanical items in the City Hall Complex, as well as miscellaneous repairs and maintenance. *. 2 FT - The Fire Department's Operations Chief oversees the contract services, maintenance and repairs of City Hail Y 06 BUDGET HIGHLIGHTS 218 Revise laundry facilities in shop area 366 Building maintenance -Continued preventative maintenance. 920 Develop a plan to expand Police into Fire after Fire sends apparatus and personnel to Station 62 920 rc i se Wells Fargo building with the Building Department for City offices FY 05 BUDGET ACCOMPLISHMENTS Continued a facilities maintenance contract with a private vendor's. ieetrical corrections to meet fire code 34 CITY BALL MAINTENANCE FUND: 1004-412-411230 EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02/03 FY03/04 FY44i05 FY04/05 FY05/06 Personal Services: FTE'S 1.20 0.2 0.2 0.2 0.2 110 Sales $19,303 500 $10,919 $10,0242, 4 153 Healtb Insurance $3,576 $1,7562,01 1, 75 2M60 155 Retirement $1.636 $1,318 $1,471 $1,319 $1,688 Total Personal Service $24,515 $12,574 $14,409 $13,018 $16,388 Maintenance & Operations: 13 Small Ogee Equipment 18 8 450 r220 450 218 Equipment (Non -Capital) 000 $4,832 $9,000 224 Janitorial Supplies $3,579 $4,905 $2,5003,1 8 $2,500 1 Consumable Tools 235 134 15 0 1 0 341 Electricity $29,860 $31,156 $29,00031, 13 $33,000 42 Water $3,387 $6,510 $5,000 $5,128 $6,000 344 Natural Gas S17,345 $23,355 $25,000 2 ,8 1 $22,000 354 Contract Services $13,183 $30,82632,0 0 $40,013 $33,200 362 Equipment Maintenance $14,270 S 13,700 -7,5 0 $7,233 $14,500 33 Building Maintenance $27,884 $20,504 $16,000 $13,094 $24,400 Sub Total 1 9,7 1 $131,953 $126,600 12 11 2 $145,210 capital Outlay: 940 Equipment so $151,883 so 0 so 922 Expand KPD study/Wells Purchase $38,750 Subtotal Capital 151,883 0 $38,750 610 Debt 1 etire e t./HVA. Heating 7, 0 �989 S13,608 620 Interest 0 0 $2,500 $2,397 S5,374 Subtotal Debt Service 0 $0 $9,500 S9,386 $1 ,983 10 Debt RetimmentlWells Fargo building o $16,280 620 Interest 4.1 % -9 mo. 0 0 0 9,7 2 Subtotal Debt Service 0 0 0 26,042 Total City Hall Maintenance $134,276 $296,410 $150,509 $148,566 $245,373 35 PLANNING & Zoning FUND: 1 fl00-42p-411020 Planning & Zoning Personal Service Materials and Services EXPENDITURE SUMMARY amended ZONING ACTUAL BUDGET BUDGET ACTUAL BUDGET FY02/03 FY03/04 FY04/05 FY04/05 FYQSfOb 53,33 S53M7 $363,926 3,5 1 5 $2,133 $53,215 Capital Outlay $37,000 $36,336 $24,000 PROGRAM DESCRIPTION DOTE: Planning & Zoning have been co ed into one department with one budget. This is a function of the General Fund and as such certain expenses are grouped in the General Govemment budget. These would include postage, telephones line leases, insurance for vehicles & liability. Costs for gas and motor vehicle repairs are paid y the Central Garage Budget. The department no longer pays for Admin, Data Processing or Central Garage transfers as it is part of the General Fund. CLOSE-OUT RI -CITY PLANNING F"I : Funds were retumed to the General fund from the -City Planning budget at year end. Budet authority was trasferred from General Govemment to this budget to record the purchm of the assets of the Tri-City planning office. The assets included two vehicles and office furniture and computers. 36 PLANNING & Zoning FurrD: 1 0oQ4z0-a i i 020 EXPENDITURE DETAIL ZONING ZONING PLANNING BUDGET ACTUAL BUDGET FY04/05 FY04l05 FYOS/O( Planning & Zoning Personal Services: ices: FTE' 110 Salaries and payroll costs 153 Health Insurance 155 Retirement Total Personal Services Maintenance & Operations: 210 Office Supplies 13 Office Eguip ent/fumiture/fax/eopier 15 Computerupplies & Software 320 Nnting 331 Publication & Filing Fees, Books 335 Membership & Dues 345 Telephone 34 CORtTaCtServices 5 Copier faint. Contract 362 Data processing Operating Exp. 373 School & Travel 532 Lease - building & utilities Total 1 CAPITAL TAL OUTLAY: 18 PURCHASE OM 'T I- ITY amended 944 VEHICLES PURCHASED IT 940 42 inch plotter 944 Vehicle Total Budget 3 1 1 6.3 40,793 $40,806 297,654 $10,092 $9,731 47,736 $2,548 $2,560 1.8,53 $53,433 $53,097 $363,926 1 0 $2.500 2 35 $6,750 5,1 $1 75 8 0 329 $4,400 315 $315 $1,815 S500 2,50 $3, 0 $500 $2,000 $1,454 $6,500 $19,000 3,515 23133 $53,215 $22X0 $21,981 0 15, 0 $14,355 so WON 0 $18,000 37,000 $ 6,33 4M $93,948 $91,566 $441,141 BUILDING DEPARTMENT FUND: 2394-020-420530 PROJECTED REVENUE AND FUND SUMMARY amended ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02l03 �'Y03104 FY04/05[.........FY04105�.j FY05/U6 BEGINNING CASH 10100 CAS14 Operating $31 ,0 4 5332,003 S295,176 $294,632 $ 1 , 12 CASH: comp absences $0 $ 00 00 $. ,000 CASE. replacement 0 $13,000 $13.,,000 $21,000 $3 l ,04 $332,003 $308,976 $30,432 $42,412 REVENUES 323101 Building permits $20 , l 22 $156,108 $140,000 $252,0 2 $250,000 323103 Plumbing permits $ 0,4 4 $2 , 63 $25,000 $46,580 $4 ,000 323104 Mechanical permits $39,925 $29,100 $ 0,000 $47,263 $45,000 323108 Plat Review $ 2,6 12 S77,12 $ 5,000 $13 ,171 $ l 35,000 32 107 House Moving $75 $500 $350 $990 $350 364030 Sale of Misc. $4€ 0 $2 7 $2 0 $0 $0 Inception of lease - 112 B01 $ '50,000 ,Lease back revenue $25,000 371010 Investment Earrings $ ,3 4 $3,000 $3,936 $3,000 $361,253 $2,130 $23,0 $47,002 $1,253,30 Total Available $680,347 $624,133 $57 ,57 $7�5,434 $1,695,762 EXPENDITURES Operating $317, ' 4 $315,701 $35 ,5 7 $353,022 W4,196 Debt Service $0 $6 ,0 7 Capital [outlay $30, 50 $0 h$0 $ $332.000 $34 ,344 $315,701 $358,567 $353,022 $ 4 ,253 ENDING CA� CASH. Operating $ 3 ,003 $2 4, 32 $191,009 $41 ,412 $ 21,509 CASH: comp absences $800 $2,000$2, 00 $3,00 CASH. replacement $13,0 0 $. 1,000 $21,000 $291MO 38 BUILDING DEPARTMENT FUND: 2394-420-420530 . . . EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET L_FY02/03 I FY03l04 FY04/05 FY04l05 FY05/06 Personal Service $232,405 $237,76627 ,2 3 270J 1 $360,271 Materials and Services $85,089 $77,935,3 4 $82,881 $83,925 Debt Service o$66,05-7 Capital Outlay S30,850 so $0 $0 S33200 $348,344 $315,701 $358,567 $353,022 $842.253 PROGRAM DESCRIPTION The building department is responsible for reviewing plans, issuing perrnits and conducting inspections for all construction within the city limits. Through education & training of city staff and the construction community the department maintains an effective program for achieving code compliant construction. The building department maintains close working relationships with other city departments to foster a coordinated effort at regulating all impact associated with growth. This year the program supports 6.5 full time equivalent positions. It also sets aside and designates funds to pay for vehicle and equipment .replacement and compensable absences. FY 2006 BUDGET HIGHLIGHTS Organizationally, the Building Department will he removed as a division of the Fire Department and will become a division of the Planning Department. Our goal is to make a seamless transition. ith the robust growth in the City limits the Building Department added another inspector to cover the word. load. The additional costs are reflected in the budget. Y 2005 BUDGET ACCOMPLISHMENTS e hired and trained an inspector- who replaced are inspector- that left employment. We adapted the most current energy code. The offli ee manager handled over 10,000 calls, an average 5 0 each day, issued over 1400 permits and provided customer service to over 10 customers that came into the department. Collected $1.5 million in water and sewer connection fees during FY 04/FY05. BUILDING DEPARTMENT FUND: 2394-020. . . .......-420530 EXPENDITURE DETAIL amended ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02/03 I FY03104 I FY04f05 F'Y04/05 FY05106 Personal Services TE'S 5.1 53 5.3 5.3 6.5 110 Salaries and payroll costs $ 13, 9 I $ 190, 161 $20 , I09 $207,14 $2 4,956 121 Overtime $,6 1 5 S2,179 $ 1 0,500 $ 10,332 $4,000 153 Health Insurance $33,998 $33,3 2 $41, 96 $3 ,022 $54,474 155 Retirement $ I 1,801 $12,045 $13,698 $13,639 $16,841 Total Personal Services $22,405 $237,766 $274,203 $27,141 $360,271 Maintenance & Ope ti ns- 2I0 Office Supplies $4,0 4 $2,I59 $2,300 $2,323 $3,000 215 Computers/hardware/software so so ` €1$2,000 231 Gas & Oil $1,6 1 $2,3 8 $2, 00 $2,788 $3, 100 312 Postage $306 $2 4 $300 $2 2 $300 320 Printing $ I 0 79 $200 $176 $200 322 Code Books $21225 $3,829 $200 $145 $700 323 State EMI Assessments $1,454 $ 1 , 1 7 $ I,400 $1,94 I $2,200 331 Publication fit, Filing Pees $125 $42 $450 $3 2 $15 335 Membership & Dues $ I,023 $ 80 $ I,500 $1,4 0 $ I,600 341 Electrical $ 1, I46 $ 1 ,204 $ I ,500 $9 $1 ,500 342 Water $335 $4 $600 $2 1 $500 344 Natural Gas $ 700 $1,090 $ I ,200 $1,200 $1, 100 345 Telephone & Communications $3,75 $3� 52 $5,200 $5,175 $5,600 353 Auditing $1,200 $150 $2,700 $2,700 $1,400 354 Contract Services $6,759 $ 17,259 $ 19,000 $1 %214 $7,200 356 Consultants $90 $625 $1,2 0 $ ,239 $100 36 Building Maim & Supplies $ 1, 1 2 $669 $500 $ 1 1 $00 369 Radio Maintenance & Supplies $25 $270 $210 $0 $300 33 Sebool & Travel $6,159 $,607 $5,000 $4,92 $6,500 510 Insurance - auto $700 $1 I 0 $ ,200 $1,200 $ ,200 510 Insurance - liability $4,643 $6,545 $6,500 $6,444 $7,00 521 Central Garage Transfer $750 $750 $750 $750 $750 522 Administrative Transfer $ 10,45 $10,552 $ 1 0,22 $ 0,522 $113-50 528 Data Processing Transfer $4,217 $4,092 $4,092 $4,0 2 $6,430 532 Lease - building $ 2,002 $15,518 $ 15,000 $14,536 $16,545 Subtotal M & 0 $85,089 $77,935 $54,364 $82,881 $3,925 40 BUILDING DEPARTMENT FUND: 2394-420-420530 EXPENDITURE DETAIL amended ACTUAL ACTUAL BUDGET ACTUAL BUDGET L..FY02/03 I FY03/04 FY04/05 FY04/05 FY05/06 0 Debt Service $66,057 920 Building Purchase (See Capital Project fund 922 Building remodel contingency € 0,00 94 Vehicles S30,850 so 0 100 3,50 0 0 0 $332,000 TOTAL BUDGET $348,344 $315,701 $358,567 $353.022 $842,253 DATA PROCESSING FUND FUND. 6030-403-410550;41 Q585 PROJECTED REVENUE AND FUND SUMMARY ACTUAL BUDGET ACTUAL BUDGET 'FY03/04 FY04/05 FY04/05 "Y05/06 BEGINNING CASH CASH: Operating Cash, Replacement account REVENUES Charge for service -other Funds Entitlement. (General Fund share) Interest Misc. Total Revenue Total Available EXPENDITURES Data Processing Capital Outlay Depree1replacement reserve Total expenses ENDING CASH CASH: Operating Cash, Replacement account Total Cash $,304 $54,860 $.4,860 $42,77 $32, 87 $12,087 $1 ,087 $29,087 $94,991 $66,947 $6 ,947 $70,857 $43,286 $67,000 $63,802 $79, 00 $30,000 $47,000 $47,000 $90,500 $1,00 750 75 750 $2 0 250 358 250 74,536 $115,000 $111,910 $170,500 $169,527 $181,947 $1 8,857 $241,357 $63,889 $76,920 $68,000 $15,023 8,691 $47,000 $40,000 $49,500 $16,00 $16,00 $ 1 6,0 $ 1 ,00 118,580 $139,920 $124,000 $200,523 $54,860 $29,940 $42,770 $32,747 $.12,087 $28,087 $28,087 $24,087 66,947 $58,027 S70,857 $56,834 $36,9 3 to be funded from replacement account FY20 3. $30,6 0 to be funded from replacement account FY2 04. $20,0 0 to be funded for file servers from replacement account FY006 42 DATA PROCESSING FUND FUND: 6030-403-410550;410585 EXPENDITURE SUMMARY ACTUAL ACTUAL I BUDGET I ACTUAL I BUDGET I FY02/03 'Y03/04 FY04/05 FY04f05 FY05/06 Personal Services 73173 Operating Expenses $ 9,32 309 $76,920 $ 7,331 $61,750 Capital Outlay $36,903 $385691 $47,000 $3 , 91 Replacement/Depreciation $205000 $16,000 $161,0001 , } $16tOOO 11 , 11,580 $13%920 $112,939 $200,523 PROGRAM DESCRIPTION The internal service fund charges other funds for the services provided. Transfers from each fund are included in their budgets as expenditures. Items which are fund specific are prorated only to those se ids receiving benefit, i.e. copy machines. For maintenance and operations, the percent attributable to each department is related to usage on the server. Water and sewer are the biggest users 0% . Funds with both payroll and accounts payable functions are at 00 ofoperations. Planning is now a function of the General Fund and will share in the Internal Service fund. The General Fund share is the remaining amount which we have funded in the past with proe eds of Video gaming but will now be funded from the Entitlement. We have reduced the cash carryover and replacement fund cash to lower levels since capital costs for computers are substantially less than in the past.. For this reason the revenue is less than the expenses budgeted for this year. 3 DATA PROCESSING FUND FU............. N. .D. .: 603U-403-� 1 U550;41 Q585 FY 06 BUDGET HIGHLIGHTS Line Item Detail: 110 Salaries - Network Administrator The City has a need for a ill time Network person to service all the City departments. We currently contract with Jordahl and Sliter at 0 hour for this service. The costs are charged to the funds that use the service. . full time person funded here would eliminate the direct costs to those funds and the data processing transfer would Fund the position. The need for a network person is increasing. planning and the new fire hall, a move by parks or an expansion by community development and the wwtp will be serviced by this individual. The General n 's sure of the cost are funded by the State Entitlement.. Total Entitlement for 2006 will increase by $65,000; a portion dedicated to the data processing ftmd- 229 0 Capital outlay or 2 18 non -capital equipment The #2 server which is our firewall and print server is many years old. It needs replacing at a cost of $8,000 plus installation. The fire/police server is an old PD server which needs to be replaced and configured to put every one on the exchange server for e-mails -cast $8,000 plus installation. Costs include operating software. 940 Police need 3 new dispatch computers$4,5 0 , 2 laptops for patrol cars $4,000, S900 flat screen monitors, Rack mounted back-up 1,100 and $1,500 PIX appliance for school VPN connection= total $12,000 FY OS ACCOMPLISHMENTS We continue systematic replacement of computers and monitors In all departments, The Fire department has put in place a Exchange server which will allow all of their employees to access central calendars and e-mail. We continue to expand the use of the exchange server to other personnel. Work continues to allow customer access to our utility billing system through the ity's web site. An overhead projector for Power Point presentations was installed in the Council Chambers. 44 DATA PROCESSING FUND FUND: 603040341 U550;41 f1585 410580 Computer Perwnal Services: 110 Salaries & payroll Costs 153 Health 155 Retirement aint. & operations: 215 Computer/printer Supplies 218 uip nt-not ca italri t ,et . 325 Web 'age 346 SummitNet -Internet network 353 Laserfiscbe rnaint, Contract 354 Contracts- Jorclahl & Suter 355 Licenses -- Progress, AD, USA' 32 Equipment Maintenance 1 Trainiuglhool 410595 Copiers, Fax, office machines 229 Supplics (paper, etc.) 362 Equipment Maintenance 532 Copier Rentals 5) Total 410580 CapitalOutlay: 940 PCs -network rplay a/cDntingency 940 Main accounting File Server 2 940 Exchange Server email server 940 Council chamber-projector/system 940 Police fit. system 940 Parts Dept. PCs 940 PublicWorksyPC-s 940 LtVmeys- PCs 940 Cow -PC 940 Fire Department 940 Manager/Personnel 940 Planning &. Zoning Total Capital Outlay 510400 31 replacement r&care Total Budget EXPENDITURE DETAIL ACTUAL ACTUA a BUDGET ACTUAL BUDGE` / 14 41FY05106 $59,237 $1 ,092 $3,039 $3,574 $4,000 $2,02 $4,0 $2,758 $4,2 1 $5.000 $2,978 $5,000 $9 3 $1,224 $2,500 $1,137 S2t500 $1,320 $1,320 $1,500 $,320 $1.0 $1,120 $1,2.32 $2,320 $3,492 $3,500 $14,937 $10,748 $15,000 $12,954 $4,000 $6,559 $12,0 $15,850 $2,202 $,000 $1.2 0 $862 $2, 00 $1, 893 $2,000 $ 31 $ $1,000 $0 $2.000 $3,44 $4,32 $4,500 $4,544 $5,0 $317 $0 $250 $o $2 0 S22,694 $23,036 $23,€ i! W449 $24,0 $59,322 $3,9 $76,920 $57,33 1 $ 1.750 $7,241 $10,11 $13,0 0 $12.030 $3,000 $7,553 $10,000 $10,000 $4,500 $4,039 $0 $ ,9 4 $ , 4 $10,000 9,336 $12,000 $3, 93 $2,74 ' $ ,0€ 0 $5,478 $3,500 $,00 $3,000 $3,000 $o $,00 $0 $1,574 $2,000 $ ,752 $0 $1,976 $3,500 $3,500 $2,032 $3,500 $0 $5, 1 00 $4,941 so $1.276 $4,0 1 $0 $0 $ huh & con $0 $0 so $o $4,50 $3,903 $3 ,9 1 $47,000 $39,608 $49,500 $20,000 $1 ,000 $1 ,000 $16,000 $16,000 11 ,225 $118,580 $139,920 $112,9 9 $200,523 5 PUBLIC SAFETY Police Department ,15 .police .Drug Enforcement Grant 77,973 Universal Police Grant , .Lave Enforcement Block Grants 1275500 , On-Bebalf Payments-Rairement 930,000 Fire Department 252211805 Fire Station Construction 2,7955472 1~ ema Grant ,0 Ambulance Fund $ 19386,684 1,7,7 POLICE DEPARTMENT FUND: GENERAL I000-413-420140 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02!03 FY03/04 FY04/05 FY44/05 FYQS/06 P .r onal Services S1256,456 $2,323,2252, 8, $21487,987 $2,760,007 Maintenance & Operations $115,192 155j)053 $186,182 15 J1646 $193,700 Capital Outlay $71,039 $6708 $29,50029,193 $90,500 Transfer to Grant Funds $37,386 $51,21651,332 $49,814 $59,000 Debt Service 1,992 $1,992 332 Total $2,480,073 $2M7,152 $2,767,995 $2,728,632 S3,103,539 The Kalispell Police Department's budget reflects 42 full-time and three part-time employees. Whose totals include the addition of two full-time police officers. 'hose officers will be primarily assigned to enforce tr~afc laws. One traffic officer will work during the week and one true officer will work primarily weekends. Additional calls for service have required line officers to spend more time responding to calls which provides less time to work traffic enforcement, The addition oftwo traffic officers will allow our traffic coordinator sufficient resources to concentrate on compliance oftraffic laws with an eye toward the redaction of traffic accidents and ,related injuries and property damage. This budge also provides the resources to begin a much needed space expansion for the department, providies for e panded citizen volunteer programs and updates critical equipment needs. In 2004 the depart lent Dandled 20,478 calls for service, That included 977 accidents, 307 arrests for driving under- the influence, 88 domestic abuse reports, and 340 arrests for minors in possession of alcohol. Officers issued 5,884 citations, aiTested 1,771 ,suspects and continued to build on a nu ber of valuable community partnerships. The Detective Division investigated 444 cases, an increase of 2 % over the previous year and was involved in a number oftime consuming high -profile investigations which required a significant investment of resources, 46 POLICE DEPARTMENT FUND: GENERAL 1000-413420140 FY05 BUDGET ACCOMPLISHMENTS Improved coordination of resources in the Patrol Division Updated portable radios, SRT headsets, ammunition and Tags rs Increased use of bike patrol Improved victim service and follow-up in the EX-ttive Division Implemented recording systems Improved Sexual & 'Violent Offender Aixountability Facilitated Domestic Violence Compliance Provided job enhancement in Dispatch through expanded duties and responsibilities Obtained training for dispatch trainers proved inteal communications in Dispatch FY06 DEPARTMENT GOALS Patrol Division Goals * Enhance traffic safety/reduce crime index 4 Replace manpower sooner to be continued) • Initiate Citizen Volunteer Program Initiate ,Deserve Program * Wrack Crime Statistics Complete fn Car Video Develop satellite offico in new Fire Hall Investigations/Special Assignments * Institute Pawn Shop Checks * White Collar Crime Task Force * Improve Discovery Coordination with County Attorney * Establish kcal .fig Task Force Funding Dispatch/Support * Continue Improving Customer Service • Add Fire Tone System * Add -upping system Administration i Plan Spacc Needs Expansion • educe Comp -time • Improve Statistical Monitoring • Improve Fine & Forfeiture ,recovery 4 POLICE DEPARTMENT FUND; GENERAL 100 - l - 0l4 FY06 BUDGET HIGHLIGHT'S Line Item Detail: Kalispell Police Dept. 110 Reflects thr, addition of two full-time police officers 121 Includes an increase intended to reduce the use of comp time. 123 Includes a significant increase intended to reflect actual costs associated with the use of the Special Response Tears and the Major Case Unit. 125 The increase anticipates additional funds expected f om the state for DUJ enforcement. 215 Increased to more accurately reflect actual expenditures 218 Includes the purchase of users, portable radios, and an " pticon„ intersection control unit, 232 Included 2004 funds from a one year state grant that will not be in 2005 budget. 237 Provides funds to sustain the department'sdeparlment's new police reserve, program. 345 Provides an increase to more accurately reflect actual expenditures related to land line, cell phone and pager uses. 373 Reflects an increase designed to provide training in critical incident management. ment. 388 Provides funds for medical exams mandated by the collective bargaining agreement. 3 Includes S l 8X0 to update the 25 year old ventilation system in the department's indoor fitearms range, 944 Reflects an anticipated S5,500 for the purchase of a used ambulance to act as a crime scene processing unit 4 Provides for the purchase of two marked patrol vehicles and the associated emergency equipment and the replacement of o'ne twelve year old staff car. 48 POLICE DEPARTMENT FUND, GENERA. .L. .. IDOQ-413-42U14U EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET j.........FY02/03 I FY03>04 I JY04/05 'Y04/05 FY05106 Personal Services: (see Detectives, Dispatch, & Animal Control Personal Services: (see Detectives, Dispatch, & Animal Control also) 1.10 Salaries and paywIl costs $1,067,735 $1,122,135 $1,241,122 $1,222,0 6 $1,3 2,320 112 Severance-retirernnt $49,015 $32,67 $0 $0 $0 114 Camp time Buyout $13,9 1 $16,132 $19,000 $ l 1 ,418 $19,000 121 Overtime (spilt w/dete tives,eshmated) $65, 64 $ 0,000 $40,000 $55,€170 $50,000 123 peel Assignmcnt Overtime $0 $0 $5,000 $5, 14 $20,000 125 DUI Task Force Grant/Sp. Traffic $9,088 $1,973 $10,000 $6 $20,000 126 Ste. Holiday Enforcement Grant $10,572 $26, 70 $25,000 $34,715 $25,000 127 School ,District Overtime $ ,434 $7,431 $15,000 $11,163 $15,000 128 Underage Drinking Enforcemt Grant $0 $1,519 $0 $0 $0 153 Health Insuran.ce $213.888 $1 1,0 9 $234,450 $204,295 $244,257 155 Retirement $144,499 $140,52 $159,065 $151,005 $176,524 Subtotal Personal Services $1 t5 3,016 $1,590,379 $1,74 ,637 $1,695,734 $1,95 ,101 Maintenance & C p rations. 210 Ogee Supplies $4,191 $3,046 $4,000 $,63 $4,€I00 215 Computer supplislequlpenta€int. $4,165 $4,29 $6,500 $7,00 $61500 218 Equipment non -capital $ 7,17,4 $9,931 $16,42 $16,141 $9,000 220 Investigative Supplies $8,420 $ ,159 $ ,000 6137 $8,000 21 Safety Equipment $ ,144 $5, l 7 $7,000 $6,7 4 $7M 224 Donated Safety Equipment $1,622 $1,718 $ ,000 $1, 36 $5,000 225 Major Case Unit supplies $0 S3,189 S3,500 $3,322 $.3,50 226 SRT Support/suppliesSupport/supplies $2,992 $4,474 $4,500 $3.828 $4,500 227 Ammo & Supplies $3,53 $3,334 $12,000 $12,190 $12,000 228 Patrol Car Supplies $1095 $10,276 $,00 $7,639 $,500 229 Other Supplies $3,159 $4,10€3 $4,0€10 $2,6 0 $4,000 230 Crime Prevent. supplies (rev. $4500) $2, 07 $3,126 $7M00 $2,324 $7,000 231 Crisis Negotiations $0 $0 $1,500 $1,125 $1,500 232 Underage Drinking Enforce $0 $100 $6,500 $7,021 $0 235 Bike Patrol $1,50 $106 $1,500 $1,511 $1,500 237 Reserve Program Supplies $0 $0 $0 $0 $5,000 320 Printing $5,75 $5,298 $6,000 $5,976 $6P0 335 Membership Dues $47 $755 $700 $2 $700 con't 9 POLICE DEPARTMENT FUND: GENERAL 1000-413-420140 EXPENDITURE DETAIL -CONTINUED ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02/03 FY03/04 FY04/05 Y04/05 FY05/06 345 Telephone & Communications $ , 49 $7,425 $7,500 $ , 72 $9,500 354 Contract Services $3,306 $13,7 3 $3,000 $ , 02 $3,000 356 Contact Services -Underage Drinking $ $2, 1 0 so $ 357 Forensic Analysis/Pathology $ $2,007 $2,500 $1,127 $2,500 363 Office Equip Mainten ice $ ,1 3 $5, 97 $2,500 S2,204 $2�500 365 Mandatory mait. & licensing/software $ 1 ,200 $14,734 $15,200 369 Radio & CHNDept. Justice) $ , 01 $3,238 $2, 00 S 1,303 2MO 373 School & Travel $18.198 $17,329 $20,000 $19,545 $22,000 375 Regional Traini (reimbursed) $883 $1 ,144 $15,000 $3,475 $15 MO 0 Training Supplies $2,810 $1,733 $2,00 $1,475 2,00 388 Medical Services` $ $ ,3 2 0 so $12,000 391 Prisoners Medical Treatment $2,502 S70 $1,000 $1,378 $1,000 392 Prisoners Room Board 3 $ $2, 212 $2MO Subtotal Maintenance Operations $113,592 $141,678 $17 ,182 $153,679 $1 3,2 0 Operating Transfers: 27 To Drug Fund 2916 $24,395$22,000 520,000 $20,000 S23.000 23 To Universal Grant 2917 $0 $16,000 $2 ,314 $2 ,314 $3 ,0 0 24 To Resource Grant 2915 $11,880 $13,216 $1,518$0 so 29 To ,flock Grant 2919 $1,111 $ $1,500 $1,500 $o Total Operating Transfers $37,386 $51.21 $51,332 $ 9, 14 $59,000 CapitalOutlay: 942 Radio/Video InfrastTucture $0 $10,763 so so $ 93 Shooting Range Ventilation $ $0 $ $18,000 944 2 Police Carslradlollight bars $56,372 $5 , 95 $0 0 $52. 1 94 MCU Vehicle $ $0 $o so $5,50 944 Staff Vehicle $14, 7 $ $29�500 $29,193 $15, 0 Subtotal Capital Outlay $71, 39 $67,658 $29,5 0 $2%193 $90,500 9545 Debt Service: 610 Pass Tbru (DARE car) $0 $1 M4 $1,992 $1,992 $3 2 Total l Police & Administration $1,805,033 $1,852,025 $2,007,643 $1,930,,412 $2,2859133 P£?LICE DEPARTMENT FUND: GENERAL 000-413420140 EXE"TURE .DETAIL - CONTINUED ACTUAL ACTUAL BUDGET ACTUAL BUDGET 42 141 Personal Services: 110 Salaries 1 , ! 202,47 211 �3 74 $227,093 $221,547 121 Overtime $16,924 $18,054 $15,0001 , 18,€ 00 153 Health lDsurance $26,334 $35,1 12 $40,368 $33,164 $35,844 155 Retirement $26,320 $27,8002 ,39 28, 1 2974 Total Detectives $229,554 $283,445 $295,141 305,507 $304,857 42 J44 RESOURCE OFFICERS FTF 2 2 2 2 2 (Resource officer's were in funds 2914 &2915 Special Rovenuc Funds thru FY2004) 110 Salaries and payroll costs 131 1,498 $82,205 $89,923 $91,135 153 HealthInsurance $13,086 $13,1461 % 14 17,815 18,102 155 Retirement nt 1 , 1 ,7 2 $11,045 $11,485 S12J21 Total Resource officers $104,906 $105,426112,39 119,22 121�35 42 142 DISPATCH FTE's. 110 Salaries $226,039 $22 ,118 $215,980 $236,176 $255,229 121 Overtime $12,125 $9,830 $10,000 $10,910 $ 1000 153 .health Insurance $46,000 $57,512 $54,990 $55,084 $48,984 155 Retirement $11,280 $11,50011,92 15,57 15,822 Total Dispatch Personal Smices 295444 $298,960 S292.898 $317,749 $330,034 Maintenance & Operations*. 215 Computer supplies 1, 50 1 ,500 $1,617 $2,000 234 Unifonns $716 $1,500 $1,447 $1,500 369 Radio & CJIN(Dept_ Justice) €l $7,861 €3 so so 73 School & Travel (reimbursed 911 l 1,260 $4,000 $1294, 0 Total Maintenance & Operations 1 $11,687 $7,000 $31,193 $7,500 Total Dispatch services $295n,444 $310,647 29999 320,942 $337,534 COM 51 POLICE DEPARTMENT FUND: GENERAL I000413420140 EXPENDITURE DETAIL -CONTINUED ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02103 FY03f04 FY04/05 ftol FI'04/05 FY05/06 ANIMAL CONTROL FT.FTE 1 1 1 1 1 420145 Personal Services: 110 Salaries $32,597 $34,018 $3,70 $37,37 $3, 44 121 Overtime$13 $ 5 $ I po $2 0 $1,000 153 Health Insurance $8,778 $ ,778 $1 O,092 $9,978 $10,3 2 155 Retirement $2,023 $2, 154 $2, 1 54 $2, 199 $2,21 Subtotal Personal Services $43,536 $45, 5 $4 ,917 $4%774 $51, 57 Maintenance & Operations: 229 Other supplies $21 $500 $40 $ 00 354Shelter/Animal :Vet. Treatment $1,600 $1, 7 $2�500 $2, 5 $2,5 0 Subtotal Maintenance & Operations $1,600 $1,688 $ 3,000 $2,774 $3PO Total Animal Control $45913 $4 J0 $ 2,917 $ 2,548 $541 5"7 GRAND TOTAL POLICIE BUDGET $21,4 , 73 $2998,24 $2,767,995 $2, 28, 32 $391 39539 52 DRUG ENFORCEMENT GRANT FUND: 291. . ..................... . . —6-413-420140 REVENUE PROJECTION - FUND SUMMARY BEGINNING CAS14 Cash on Hand REVENUES 331020 HIDTA Grant 331022 County Drug Grant 383001 General Fund Transfer TOTAL AVAILABLE EXPENDITURES Crime Control .ENDING CASH. Cash on Hand ACTUAL E'Y03/04 BUDGET L FY04/05 ACTUAL FY04/05 BUDGET FY45/06 5,2 1 $6,591 $6,591 M3 2. 1 ,334 32,595 22,0 0 S 1000 $36,183 $20,000 $6,035 $46,866 $20,00023, $101..000 $40,000 0 $64,929 $66,183 $72,901 $73,000 $69,950 $72,774 $79,492 $83,362 63, 59 6% 130 $69,130 $77,973 53 6,9 1 3,644 $10,362 $5,389 DRUG ENFORCEMENT GRAFT FUND; 2916413-420140 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02/03 FY43I04 FI'04/05 'Y04/05 FY05/06 Personal Services $53,228 $61,374 $66,868 $67,179 $75,711 Materials and Services $1, 22 $1,985 $2,2 2 $2,2 2 Total $55,050 $63,359 $ 9,13 $69J30 $ '" ,9 3 PROGRAM DESCRIPTION The goad of this project is to enforce the State and Federal statutes relating to the possession and/or sale of dangerous drugs and the criminal activity associated with dangerous drug use in Flathead County and its incorporated cities. The multi -agency task force concept is intended to ensure a weli-coordinated county -vide drug enforcement program whose purpose is to attack the drug market place at all levels by placing equal importance on the casual user, the addict and the traffickers. 54 DRUG ENFORCEMENT GRANT FUND: 2916-413-020I40 EXPENDITURE DETAIL ACTUAL ACTUAL URGE T ACTUAL .BUDGET F1 Y0 /5FY05/06 Personal Services: FT 's 1 110 Salaries and payroll costs $39,470 $39,910 $41,236 $44,169 $48,905 121 Overtime -grant so $7,609 $10,000 -7, 2 $10,000 153 Health Insurance . 'r ,778 $8,779 $10,092,8 $1 , 0 155 Retirement $4,980 $5,077 $5,540 $5,763 $6,504 Total Personal Services $53$228 $61,374 $669868 $67,179 $75,711 Materials and Services 210 Office Supplies 11 4 11 0 44 354 Contract SeMces $1,822 $1,875 $ 1,22. 1,41 1122 Total Materials & Smices 1, 22 $1,985 $2,2621051 $2,262 TOTAL $55,050 $63,359 $69.130 $69,130 $77,973 55 UNIVERSAL POLICE GRANT FUND: 29I 7-413-42Q 140 REVENUE PROJECTION - FUND SUMMARY ACTUAL BUDG T ACTUAL BUDGET" F1 1 BEGINNING CASH Cash on Hand so $414 $414 $1,549 REVENUES 331156 UNIVERSAL COPS Grant 383001 Transfer from General Total ,available EXPENDITURES Crime Control ENDING CASH Cash on Hand 22.500 1 ,000 27�500 $27,000 $27,500 $28,314 $23,000 $36,000 $38,500 $54,500 $55,814 $59,000 3 ,0 4M 4 $56,228 $60,549 $38,086 $54,725 S54,679 $59,606 56 414 $189 $1.54943 UNIVERSAL POLICE GRANT FUND: 2917-413-420140 EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL BUDGET .3 / 01FY05/06 Personal Services $38,086 $541A7254, 7 9,60 Materials and Services o Capital Outlay 0 Total $38,086 $54,725, 79 $59,606 PROGRAM DESCRIPTION The .police Department received funding in 2003 from the Department of Justice COPS program to add one additional police officer to the department's staff. This position was used to add an investigator to the Detective Division. The Detective division has been staffed with three investigators since the late 7 ' . Specialized investigators including School Resource Officers and Drug Team members have mitigated the impact on this division over the last 20 years. Violent crime and property crime increases make the addition of another investigator crucial to case management. This investigator will concentrate on tracking sex offenders and stolen property and coordinate Homeland Security issues with other state, federal and local departments. 57 ITNIVERSAL POLICE GRANT FUND: 29I 7-413-�42U 140 Penal Services: 10 Salaries and payroll costs 3 Health Ingurance 155 Retirement Total Personal Services F TE's EXPENDITURE DETAIL I ACTUAL i I BUDGET ACTUAL I I BUDGET FY03/04 FYQ4!(15 FY04/U5 FYUS/OS 1 1 1 1. 9,0 3 %3 7 $39,358 $43,701 , ( 1 S 1 0,092 $9,978IOI09 $3,872 $5,286 $5,343 $5,812 3 ,0 5477 5 5 ,679 59,6E all LAW ENFORCEMENT BLOCK GRANT FUND: 29I9-013-420140 REVENUE PROJECTION - FUND SUMMARY BEGINNING CASH Cash on Hand REVENUES 334013 11 DOT Equipment Grant 331024 Roundup for Safety grant 3101 JAG rat 383001 Transfer from General 335082 911 reimbursement 365010 DARE Donations 71010 Interest Total Available EXPENDITURES Crime Control ,ENDING CASH Cash on Hand ACTUAL FY03/04 BUDGET FY04/05 ACTUAL FY04/05 BUDGET FY05f05 0 so 0 $19,034 0,500 $70,000 8,1 8 $10,000 13,00 $15,000 1,500 $1,500 so 1 ,000 0 $6,000 0 $17,505 $9.000 I 9 0 .8,755 $30,000 $19,034 $110,000 8,755 $30,000 S 1 ,34 $129.034 $28,755 $30,000 1 7,5 0 59 0 0 $19,034 $1,534 LAW ENFORCEMENT BLOCK GRANT FUND: 2919-413-420140 EXPENDITURE SUMMARY ACTUAL, ACTUAL BUDGET ACTUAL BUDGET FY02/03 FY03/04 'Y04/05 Y04/05 FY05/06 Materials rials and Services $18,321 $11,2053 , ,2, 0 Capital Outlay so so so so $65,000 Total 1 8XI $11,205 $30000 so S127,500 PROGRAM DESCRIPTION Budget authority has bcen provided in the amount of S 15,000 for reimbursement from 911 funds for computer equipment in dispatch. Additional budget authority has been provided in the amount of $30,000 from other grant opportunities including Roundup for Safety and the Justice Assistance Grant Program. $30,000 of budget authority will be authorized to provide for the purchase of equipment through Montana Department of transport atio . That equipment wi1 include the addition ofanother radar trailer, in -car video systems and radar units. 3 5,000 in budget authority has been provided for the purchase of motorcycles intended to be used for traffic enforcement. The money for those units would be provided through the Montana Department t of Transportation. 60 LAW ENFORCEMENT BLOCK GRANT FUND: 2919-4I3-420140 Maintenance & Operations- 219 911 computer rimunt 219 Equipment: not Capital 220 Other equipment from donations Total Maintenance & Operations Capital Outlay, 0 Equipment 4 Motorcycles TOTAL EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET L..,FY02/03 FY03l04 FY04/05 FY04l05 FYOS/Ub 17,50 18,321 $11,205 $30,000 $0 $62,500 $11,506 $17,550$ S3,0 $35,000 1 ,3 1 11 y205 $30,000 $127,500 ON BEHALF PAYMENTS FUND: 1001 G NEKAL-.40Q-42f3140....42(i4(30 PgVtnning Cash CASH: Operating Revenue rNTERGOVERNMENTAL Total Available Exgenditure,,,, RETIREMENT Ending Cash Cash Cam Over REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY03/44 FY04l05 FY04/05 FY05/06 0 0 so so $691,996 $700,000 $769,897 $930,000 $691,996 $700,000 $769,897 30,00 $691,996 $700,000 $769,897 $930,000 62 0 0 so 0 ON BEHALF PAYMENTS FUND: I001 GENERAL-.400-420140....420400 EXPENDITURE SUMMARY? DETAIL ACTUAL BUDGET ACTUAL BUDGET FY03l04 `Y04/05 FY04/05 FY05/06 43 420140 153 Police Retirement $37 ,417 $ 4 , 00 $398,605 $500,000 416 420400 153 Fire Retirement $316,579 $360,000 $371,292 $4 0,0 0 Total $ 91, 9 $700,000 $769,897$930,000 PROGRAM DESCRJPTION -behalf payments are payments made by the State of Montana into the State Retirement Fund on behalf a of Police and Firemen. No Funds come through the City"s bank, nor do we write any checks. Recognition of the benefj t is a requirement of GAS B 24 Go em e .tal Accounting Standards Board), The State pays 3 2.61 % of payroll for fire and 2 9,37% for police. 3 FIRE DEPARTMENT FUND: 10004 15-42U400;42Q44Q;42(}465 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET EY02/03 FY03l04 FY04/05 FY04/05 FY05f06 Personal Services 1,2 4�7 7 $1,363,761 $1,611,124 $1,516,390 $1,920,442 Maintenance & Operations $84,949 $81,605 $110,974 $90,558144,7 0 Capital Outlay o 96,0 3 Operating Transfer $65,320 $53,707 $30,000 $1,70621, 00 Debt /Intercap Loan $19,080 $19,185 $19,317 $19,310 $38,780 1*37 ,096 $1,518,258 $1,771,4151, 27,9 2,221# 0 PROGRAM DESCRIPTION vision "Assisting our community in reducing, preventing, and mitigating emergencies." Mission -Respond to all fire, rescue,medical, andhazardous materialsneeds in our community, and immediately begin mitigating the necd." Ambulance response is a function of the Kalispell Fire Department. The service supports 7.5 FTEs, responding to over three thousand requests for transport service in 2004. 64 FIRS DEPARTMENT FUND: 1 Q00-416-42fk40(;;420440;42(i465 Y 06 BUDGET HIGHLIGHTS Line Item Detail: OPERATIONS 4204 Salaries and Payroll Costs 110 Addltoual personnel Sic additional firefighters to begin halfway through the year. The c personnel are due to opening Station No. 62. We will also increase the clerk position to full time to assist with growth in duties. 113 belly workb ack shifts -Firefighters tail under a 2 8 day FLSA period. During that period, they may not work over 2 12 lours without incurring overtime. The fir fjg ter must take tin e of `without. pay ifthat occurs. That shift is called a l .eIly S hift. ifa fi refighter is under the 212 hour limit, they may elect to work an additional shift at straight time. This increased the coverage for the city without incurrng oveime costs. 1 Safety q Npme t ersonal Protective Equipment PP Fly E including turnout eats, pants, helmets, hoods, gloves, etc., for 2 5 % annual rep] acern nt plus PP E for the six add itiona] personnel. Each set of PPE costs appro imat iy $1300. 218 Equipment non -capital Normal equipment replacement and changes plus converts our second engine to 5 " large diameter hose. 1 Consumable tools/uniforms As per the contract, the city pays for all uniforms. increases in this line reflect the additional costs of adding sic personnel for Station 62. 345 T 1. pbone and Communication -Increase reflects a coding cage for cellular text messaging. (Sec reduction in 369) 369 Radio Equipment & Maintenance Reduced costs for because of the use of an alpha numeric system. See increase in 345)However, this difference is negated by the purchase of radios and equipment for six new firefighters 399 Laundry services Change to personnel doing laundry in the station rather than a commercial laundry company 7 Matching funds transfer FEMA DHS S24,700- 1 % mate hi g finds for a heavy rescue grant request from F l A/t . i Item Detail: PREVENTION(42040) 218 Equipment non -capital Additional funding to purchase weather resistant barcode tags for fire hydrant data program. 6 FIRS DEPARTMENT FUND: 1000-416-420400;420440;420465 FY 06 BUDGET HIGHLIGHTS -»'t. 314 Private Hydrant Rental Reduce to reflect Evergrven Water charges of $46.59 per hydrant 4 Contract Services Licens ig for F1 REHOUSE software purchased in 2 00 5 to convert all records to electronic 0 Training iater~iai Inerea e for first annual Life -Safety lair during Fire prevention Week zat:6 121 Overtire Reduction due to hiring additional firefighters 4 470 M & 0 -New Fire Hall Estimated expenses for a partial year for new Fire station operations. FY 05 BUDGET ACCOMPLISHMENTS Responded to over 4000 requests for fire, medical, or hazardous materials assistance, with nearly 75 % of these being emergency medical requests. Replaced a 32 year old fire engine. This new engine will be the first line response for alarms in the northers portion of the city, The fire engine seats eight and is designed to transport two crews. The 1973 engine is now in reserve status, but will remain available for use during large events Passed a $3,000,000 bond measure for the construction of a north fire station and began construction, Added three firefighters in preparation for the additional staffing at the north fire station, Began preparations for a possible 2006 regrading by the Insurance Services Offices. This rating can affect several commercial insurance ra Changed to a text me caging system for notifying off"-d t r personnel regardin g stall n g needs. Received a grant for developing an at -risk elderly assistance program called the Kalispell Fire. Department Connecter program. Continued to have personnel accepted into the one/two week classes at the National Fire Academy in Maryland, (Supported by the FAINFA 66 FIRE DEPARTMENT FUND: 000416-420400;420440;420465 420400 OPERATIONS (suppression) Personal Services: T ' 110 Salaries 112 Salaries Severance 114 Comp time buyout 11 overtime 113 Kel I Day work back 24 shifts 153 Health Insurance 155 Retirement(FURS) Total Operations./P rs n.al S rvli Maintenance & Operations: 0 Office Supplies 213 Small Office Equip 215 Computer Supplies 218 Equipment (No-n Capital) 1 Safety Equipment 23,E Motor Vehicle Parts & gas 41 Consumable T ls/Unifonns 320 Printing 322 Books 333 ription Subscription 5 Membership & Dues 45 Telephone & Communications 54 Parking Permits 358 MT lE Testing Consortium 362 Equipment Maintenance 9 Radio/pager- Equip.& Maintan 373 School & Travel 380 Training Materials 388 Physicals & Immunization 99 Laundry Services Total prations/M EXPENDITURE DETAIL ACTUAL ACTI7Al.. BUDGET ACTUAL BUDGET FY02f03 FY03/04 FY04/05 FY04105 FY05/06 $69,718 $43,264 $1,060,225 $ 1 ,017,486 $1,267,430 $36,550 $601633 $0 $0 $ $4,9 9 $2,725 $2,500 $1,467 $2950 $99,028 $75,4 4 $37,900 $56, 17 $25,000 $1 ,300 $7,956 128 $141,853 $133,347 $197,874 $16,48 $ 1 97,4 $87,636 $115.452 $142,937 $ 41,936 $167,311 $1,065,774 S 1 ,230,855 $1,457,736 $ 1 ,85,810 $1,676,212 $1,208 $333 $400 $452 $350 $375 $547 $30 $55 $300 $392 $233 $1,500 $ ,677 $1,500 $26,770 $ 1 8,739 $10,500 $13,39 $16,800 $6,518 $10,327 $14,800 $17,5 6 $24,500 $2,035 $53 $00 $55 $20 $2� 140 $427 $13,273 $7,982 $18,000 $743 $399 $300 $198 $200 $372 $15 $200 $0 $450 $369 96 $12 $10 $12 $404 226 $400 $35 $400 $516 $1,854 $2X0 $1,275 $13,700 $1,211 $1,020 $800 $15 $80 $390 $80 $8, 53 $6,987 $6,600 $6,181 $7,100 $4,748 $1,939 $14,6 1 1 $10,096 S4,800 $5,908 S4X3 $6,000 $3,691 $6,000 14 $1,826 $1 �0 0 $625 $1,2 0 $49694 $2,204 so so $0 $1,420 $1,242 $1,500 $1,620 S400 $68,079 $51,783 $741504 $6 ,823 $97,840 Operating Transfers: 57 to FEM (grant match) $11,270 $13, '07 $0 $1,7 6 $ 1,80 858 to 4150 Fire Station construction $54,05€1 $4000 $30,000 so $0 Total Operating Transfers S65MO $53,707 $30,000 $1,706 $21,80 67 FIRE DEPARTMENT FUND: 1000-416-420400;420440;420465 EXPENDITURE DETAIL-Cont. ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02/03 `Y43/04 FY04/05 IFY04/05 FY05l06 420400 Operations, o't. 10 Debt Retirement: Fire Engine $17,4 5 20 Interest $1,585 Total Operations/Debt Service $1 ,080 Total Operations $1 1 ,253 420440 PREVENTION TE' 2.1 110 Salaries $105,45 ill Seasonal salaries -hydrant maint. 114 Comp time buyout $23 121 Overtime $338 153 Health Insurance $18,344 155 Retirement F $13,223 Total Prevention/Personal Sen $138,573 Maintenance & Operations: Prevention 210 Office Supplies $238 213 Small Office Equip $354 215 Computer Supplies $317 218 Equipment (Non Capital) $1,340 221 Safety Equipment $10 241 Consumable i ool l niforms $63 314 Private Hydrant Rental $5,220 320 Printing so 322 Booms $ 66 331 Publications & Filing ,ices $76 333 Subscript ire Codes Update $615 335 Membership & Dues $16 345 Telephow & Communications $ 25 354 Contract Services ices $4,021 362 Equipment maintenance $4 1 8,255 $18,927 $30 $39 $1 ,27 $28,00 $33 $10,780 $19,1 5 $19,317 $19,310 $3,70 $11355,53 $1,5 1,557 1,473, 49 $19834,632 2.1 2.1 211 3, $1 0� 134 $107,452 $ 9, 2 $177t5 3 Vfi80 $3,734 $11,735 $1,0 $250 $ $250 $1,220 $7€11 $1,220 $18,344 $16,669 $13,354 $27,57 $13,200 .............. __S14,476 $12,909 $23,30 1329147,748 $1309580 $241,930 $121 $20 $182 $20 $29 $50 $339 $500 $53 $400 $ 30 $1,750 $12,280 $3,500 $696 $3,500 $1,250 $1,25 $ 1 $1,2€ 0 287 $300 $291 $1 A0 $5,646 $6,0€10 $5,078 $6,00 7 S500 S70 $296 $500 $374 $500 $0 $10 66 $10 $536 $650 $624 $50 $175 $200 $185 $200 $670 $4 0 $1 $1,700 $1,675 $2, 50 $1,8 8 $1,450 61 $100 $25 $1 0 Cont. 68 FIRE DEPARTMENT FUND: 10(30-416-420400;420440;420465 EXPENDITURE TA -Con't. ACTUAL ACTUAL BUDGET ACTUAL BUDGE T 'Y /03 Y 3 4 'Y / Y0 lFY05/06 373 School & Travel $1,27 $ 1€1 $2,400 $1, 32 $2,400 379 Meetings $50 $ 4 $500 380 Training Materials $8 3 $ 12 $1,000 $1,2 4 $1,750 Total Prevention /M & C $15,532 $25,754 $20,550 $13,418 $24, 0 Total PreventionExpenses $154,105 $158,432 $1 8,2 8 $143, 8 $266,730 420465 HA 1 AT FTE's 0 0 0 0 0 Personal Services: 121 Overtime only $4 0 $228 $5,640$ $ ,300 Total Hazinat/P rsonal Services $40 $228 $5,64 $ $2,300 Maintenance & Operations: Ha at 215 Computer Supplies $ l 0 $0 $10 218 Equipment (Non Capital) $25 $2MO $1,991 $27 0 241 Consumable Tools $20 $358 $20 331 Pubbcations &. Filing Fees $4 0 so $450 54 Contract Services -LEPC $o $2,500 $2,2 7 $2, 5 32 Equipment Maintenance $25 0 $25 365 Fire Hazard Control $3 0 $ $0 $0 369 Radio Equipment l aiot n n $250 $300 $ $3 0 37 School & Travel $230 $7 $250 30 Training Materials $21 0 $40 $ $850 389 Physicals immunization $30 $410 $ ;420 S5,562 $ ,200 Total Ha mat Services $1,338 $4,0 8 $159 20 $10,317 $13,550 Total Hazmat Expenses $19738 $4�296 $2 ,5 $1 ,3 "7 $15, 50 FIRE STATION 920 Construction Contingency $1,043 designated for Fire Station in prior years moved ed from Construction Fund back to General Fund per Bond Counsel) Cf. 69 FIRE DEPARTMENT FUND: I 000-4 6-42(i40Q;42(l4A0;4244&5 EXPENDITURE ETAJ -Cont. ACTUAL U C BUDGET ACTUAL BUDGET Y1 1 FIRE STATION 70 Maintenance & Operations: New Fire Station 213 Small Office Equipment 50 218 Equipment (Non -Capital) $2,500 224 Janitorial Supplies 50 1 Consumable Tools 00 1 Electricity 900 342 Water 0 344 Natural Gas $1,500 354 Contract Services 750 362 Equipment Maintenance t , 00 366 Building Maintenance 500 Sub Total M ,50 GRAND TOTAL FIRE 1 9374#096 $19518,2581, 7 , 1 1, ' , , 1-7 7 FIRE STATION CONSTRUCTION FUND: 41504I6-420400 PROJECTED REVENUE AND FUND SUMMARY amended ACTUAL BUDGET ACTUAL BUDGET G F 03104 FY04/05 01 10 BEGINNING CAS. 1 100 CASH: operating $104, 14 $141,927 $141,9 7 $ ,76 ,47 REVENUES 381004 G, 0. Bond $3,000,000 $3,000MO so 71010 Investment Earnings $1,160 $1,000 $12,395 MMOO 383001 Operating Transfer - General Fund $40,00 $96,044 $ 6,044 0 EXPENDITURES F asability Study `ire Hall Construction ENDING CASH CASH: operating $41,160 $2,904,956 $,916,351 ,000 Total Available $145,374 $3,046,883 $3,058,278 $ ,795,47 $3,447 $46153 $30,7 $0 $ $3, 00, 00 $262,528 $2,795,472 $141,92 7 $330 $2,765,472 $0 Note: Boni. Counsel requested that the funds previously tranferred to the construction fund be returned to the General Fund so that this fund will only reflect the amount bonded. We have left 1n this fund the $50,0 0 developer contribution which was used for the feasab111ty study. Funds transferred to the General Fund are in a designated cash account for the Fire Department. Interest incornc can be used for construction. FIRE STATION CONSTRUCTION FUND:4150-416-420400 950 EXPENDITURE DETAIL/SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FYF}2/03 FY03/04 FY(�4/OS FY04l05 FYfIS/Ofi _J CONSTRUCTION IN PROGR $104,050$3144' $250,000 $292,06 $2,7 5, 7 PROGRAM DESCRIPTION Fund 4150 is a capital project fund created to track the expenses of the Construction of a new fire station. Y 06 BUDGET HIGHLIGHTS Line Item .Detail - Fire Station Construction*. Fire Station #62 Construction Preparation This station will open Feb/Mar of 2006 72 FIRE GRANTS -FEMA,, ETC. FUND: 2957T. .....416-42(l4€10 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10 100 CAS.; operating Cash, grant match carry over REVENUES 331113 FFMA rant 1 $101,432 331114 FEMA Grant #2 $117,300 Due from FIA # 331116 FEMA Grant #3 $21,420 365000 Donations 365020 Flathead Elee/roundup for Safety 1i.err grant at 3311.17 D S Fire Investigation Grant -Prevention #4 _38 10 50 board of Investment loan 383000 Transfer from General Fund #4 match 383001 Transfer from General Fund #2 match 383001 Transfer ern General Fund #3 match Total .revenue Total Available XT� Materials ials Equipment Capital Outlay Total Expenditures LDING CASH Ai. operating Cash - grant match carry over FEMA Grant #1 ll'A Grant # MA Grant #3 FEMA Gra tit 94 ACTUAL ACTUAI, BUDGET ACTUAL BUDGET FY02/03 FY03/04 FY04105 FY04f05 FY05/06 2,2.47 $919 $4,083 $8,1.15 $8,35 $8,35 $8.266 $1,89 $26,685 $74,747 $o $ $0 48,98 $68,332 $68,332 $ $3, l 25 $3,125 $21,420 $11,621 $9,799 600 7 0 $1 OMO 100 $1,000 $ ,250 $1,8 0 $3,000 S2,341 $3, 00 6,66 $196, 0 $280,000 S279,900 $0 $11,270 $21,800 $13,033 674 $2,380 $1, 6 $40,805 $143,137 $391,198 $360,8 5 $231, 99 840,805 .$1 3,6 / 4 0 4 2 a 373,2 241 y00_3 $3 �253 $83,409 $47,951 $1 ,2 8 $17,000 $ $57,9 1 $352, 39 $347,812 $218, 0 $3 ,253 $141,340 $399,990 $364,020 $235,000 2,247 $4,083 $432 $8,115 $6,003 W305 S8,266 $ I ,089 Total City match 112,7€2 $11,27 $13 ,333 $13$03 $230 $2,380 $21800 S21,800 Federal $1 0 1,432 complete $117,3 0 complete $21,420 in progress 19 ,2 0 pending Note: $674 + 1,70 6 =match for # 3 S 2,3 80 73 FIRS GRANTSTEMA, ETC. FUND: 2957-416-420400 EXPENDITURE SUMMARY I ACTUAL I ACTUAL I IF BUDGET ...... ACTUAL, I I BUDGET FY02/03 FY03/04 Y04f05 FY04/05 k'Y05f06 Maintenance tenance & Operations $30,253 $83,409 $47,951 $16,208 $17X0 Capital Outlay 0 $57,931 $352,039 $347,8121 , 0 3, 3 $141,340 $399,990 $364,020 $235,000 .GRAM DESCRIPTION We have created this fund to account for tents and monies donated for the purchase of equipment. FY 05 BUDGET ACCOMPLISHMENTS Installed a vehicle exhaust system for the fire apparatus bay, capturing 100% of diesel exhaust fumes from fire and ambulance vehicles. Completed the purchase ofradios for every position on the fire apparatus Purchased a thermal imaging camera, air bags, and .laws of Life rescue equipment. Purchased an American LaFrance fire enain Initiated the Kalispell Fire Department Connector Program for a sistii g the at risk elderly. FY 06 BUDGET HIGHLIGHTS 218 Specialized training and equipment 944 Requesting a grant for a Heavy Rescue unit to be used for motor vehicle crashes, building collapse, incident command, and natural and man-made disasters. 74 FIRE GRANTS -FEMA, ETC. FUND: 2957-416-420400 EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY132/03 -------------- FY03iO4 I ..................... . FY04/05 FY04/05 FY05/06 ........... Maintenance Operations.- mice. donations 218 Equipment(non-c piW) $603 3 13�000 $1,080 $6,112 FEMA #1 380 Mateiials & Equipment (carryover) $1, 10 $83,053 so 0 0 385 Training $9,840 0 0 so so 9,0 $83,053 0 0 0 Capital Outlay: 420400 Board of Investments Loan 44 Fire Engine $280,000 $279,900 0 FEMA # 380 Materials Equipment (carryover) $17,151 $8,216 $0 940 Equipment nyover 0 $57,931 $66,039 $61.912 $0 $57,931 $83,190 $70,128 so 4 410 FEMA #3 carryover 218 Equipment (non -capital) $17,800 $6,912 $ 1M88 942 Vehicles WON $6,000 0 0 so $23,800 $12,912 S10,888 411 FEMA #4 GRANT REQUEST 44 Leavy Rescue S218MO Total FEMA budget $30,253 S141,340 , 399,990 S364X0 $235,000 75 AMBULANCE FUND FUND: 54 t 0-44(i-42U730 PROJECTED REVENUE AND FUND SUMMARY BEGMNING CASH 10100 CASH. operating 1 120 *R & D Account 'REVENUES 34050 Fees for Services 342060 Special Event .ar es(Robert fire) 342070 County EMS Levy 331120 Grants 33 020On-behalf payments by state to retirement fund plus (finer.) decr. in A/R comp abs. 21101 General Fund(loan) 2nd year payback 371010 Interest Earrings 300 Donations Total Available EXPENSES Ambulance Service Capital Outlay *Capital Outlay (Replacement) *Replacement Reserve/depreciation exp. Total Expense Replacement reserve/fand 200 ENDING CASH Operating . & D account ACTUAL BUDGET ACTUAL BUDGET FY03/04 FY04/05 FY04/05 FY05{06 14,99 1 8,346 $18,3461 0,9 0 so so so 14,998) $18,346 $18,346 $160,938 I,215,115 S 1,333,000 $1,252,978 $1,425,000 14,371 $45,000 $2,830 0 00 1935 8,000 23,0€ 0 $5,7 $92,000 $65,346 $100,000 3,00 150,000 1 ,57 40,00 (25,000) ($20,000 50,000 40,000 249 15 915 1 t000 77 300 4 $ 00 1,35 , 59 $1,380,450 $1,285,008 $1,537,300 $1,341,861 $1,398,7961,303,354 $1,698,238 $1,296,268 $1,336,452 $1,126,Ml $1,205,694 27,247 $60,500 $15,765 S 1,000 $0 $0 0 45,000 $45,000 $45,000 45,000 $1,3 68,515 $1,441,952 1,1 7,41 $1 ,386fi84 45,000 $45,000 $45,000 $0 1 V46 $1, 44 $160,938 $311,554 $0 0 $0 S45,000 76 AMBULANCE FUND FUND: 5410-440-420730 EXPENDITURE SUMMARY I I ACTUAL I ACTUAL ............. .... . BUDGET I I I ACTUAL BUDGET FY02/03 FY03/04 IFY04/QS FY04/05 FY05/06 Personal Service 47, 4 50, }7 $591,303 $472,899 S590,946 Materials and Services $626,932 S742,96074 ,349 $653,302 $613,988 Debt Srrc $1,100 $2,421 $1,100 $4505 Capital Outlay so $27,247 $60,500 $15,7653 , pl ceracnt Reserve/Depreciation exp. $45,000 $45,000 $45,0004 , 45,0 0 1 �220,078 $1,368,5151,4 4, 1,1 7,416 $1,386,684 PROGRAM DESCRIPTION Vi io "Assisting our community in reducing, preventing, and mitigating emergencies." Mission. , Respond to all fire, rescue, medical, and hazardous materials needs in our community, and immediately begin mitigating the need." A bulancc response is a function of the Kalispell Fire Department. The service supports 6.3 FrEs, responding to 2918 requests for transport service in 2003. 77 AMBULANCE FUND FUND: 541Q-440-42Q730 FY 06 BUDGET HIGHLIGHTS Line Item Detail, Ambulance Department: 156 Retirement - on behalf payments The State of.11 Montana contributes toward our ambulance employees retirement at a rate of 3 2.61 % of their base salaries. This is considered a payroll expense of the city_ Revenue matching this expense is recognized from the state. 110 Personal Services 155 These lines reflect the addition of six ire#igbter/paramedics in mid -year 121 This decrease reflects the addition of six firefighter/paramedics which will dreerease the need for overtime 10 Material and Services 528 This decrease reflects continued efforts to increase collections early on and to search for more competitive material 810 Bad Debt Expense- 4 0,000 This reduction in anticipated bard debt refcets that the ambulance business is nearly completion of its efforts to write-off bad debt in a timely fashion.. It also reflects the added efforts to increase collections early, and the conversion to electronic filing that allows us to process paperless claims faster and faster. 940 Capital Outlay We will replace an ambulance that bays 100,000 miles on it. The new ambulance will have a re o ntable boxy so the chassis can be replaced, without the added cost of a new box. We will also replace a defibrillator at our regular 4 year interval. FY 05 BUDGET ACCOMPLISHMENTS Responded to over 3000 requests for service - Through increases in collections, changes in federal funding for medical programs, and an EMS levy passage, The fund has continued to repay its loan from the general fund. 78 AMBULANCE FUND FUND: 5410-440-420730 PersonalServices: F'TF' 110 Salaries & Wages 112 Severance -retirement 121 Overtime 153 Health Insurance 155 Retirement 156 Retirement -on behalf pmt Total Personal Services Materials and Operations 210 Office Supplies 213 Small Office Equipment 215 Computer Supplies 218 Equipment # Non -Capital 231 Gas and Oil 241 Consumable Tools/uniforms 312 Postage 320 Printing, 345 Telephone o m nicatlon 353 Auditing 354 Paramedic Recertification 358 MT F/F Testing Consortium 359 Collection S erv.ld it Card Fees 361 MV Maintenance 362 Equipment Maintenance 369 Radio Maintenance 373 School & Travel 380 Training Materials 388 Exposure Testing/Immunization 391 Treatment -Medical Supplies 399 Laundry 510 Property & Liability Ins. 521 fer Central Garage Transfer 22 Administrative Transfer 528 Data PrmessingTransfer EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY42/03 FY03l04 FY04l05 FY04/05 YUSfOb ....... . ................................. 5.85 5.8563 7.25 $377,949 $44,006 $38,833 $303,831 $373,169 $12,524 $7,523 $0 $0 $3,50 $19,645 $52,223 $9,400 $12,356 $1,050 $47,724 $48,56 $61,8 1 1 $5 ,503 $67,09 $42,113 $42,62 $39,258 $39,863 $46,21 $47,091 $55.,867 $92,0 0 $65,345 $100,000 $547,046 $550,7 $591,303 $472,899 $590,946 $1,35 583 $900 717 $90 369 8 6 $750 0 750 $,598 S4,699 $4,00 $4,641 $4,100 $4,128 $9, 59 $12,500 S 10,548 $12,500 3,684 $4,057 $5,450 $5,978 $8, 0 $898 $373 $3,0 $761 $4,750 $2,052 $2,629 $3,000 $2,230 S3,000 $2, 10 $,567 $1,250 $2,97 $1,250 $647 $1,90 $80 $91 $1 M0 $315 $325 +35 $35 $335 $600 $3,162 $4,600 $2,509 POO $257 $353 300 $516 500 $3,869 $4�825 $4, 00 $5,076 $4,500 $ 0 $2 0 $1,1 0 $2 $1,100 4,546 $2,011 $5,500 $3,332 $5,500 494 $2,771 $2,400 $1,530 $2,0 $2,546 $3,608 $2,500 $4,090 $2,500 $3 $546 $200 174 $20 $ 1 ,443 $65 $1,500 $317 $1,50 $40,528 $37, 77 $42,0 0 $40,325 3 ,000 $2,384 $2,422 $2,0 0 $2.162 $2,000 $11,554 $12,24 $16,500 $18,602 $16,500 $ .5 0 $6,500 $ ,5 0 $6�500 $ ?,5 0 $3 X ! $30,615 $3 ,3 i 2 $36,372 $29,73 $2,398 $1,682 $2,700 $2,700 $3,930 VQ AMBULANCE FUND FUND: 541 fl-44(1-420'730 Match grant 810 lead het Exp. Total Mateiials and Operations Debt Service; 0 Interest exp4oan from Gen. Total Debt. Service .EMS Capital Expenses 40 Replacement defibrillator 1 940 Ambulance Total Capital Outlay 510400 831 Depmeiation Expense nfunded Total Ambulance EXPENDITURE DETAIL - C'. ACTUAL ACTUAL BUDGET ACTUAL BUDGET IFY(t5/06 FY02/Q3 FYU3/04 Y04/45 I FY04/05 � 5,92 $6,000 4,930 $605,011 $578,200 $500,000 $450,000 626, 32 $742,960 $746,349 $653.,302 $613,988 IJ 00 $2,421 $1,100 40 70 10 00 2,42 I $1,100 40 70 0 $27,247 $15,500 $15,765 $18,500 0 $45,000 0 $117,500 0 $27,247 $60,500 S15,765 $136,000 45,000 $45,000 $45,000 S45,000 $45,000 $1,220,078 $1,368,5151,444,252 1 � 18 7,416 $1,386,684 80 PUBLIC WORKS Public Works Administration 169,820 Central Gary 379387 Special Street Maintenance 15335,657 Gas Tax380,930 Light ,maintenance261,288 Decorative Light Maintenance 1 0,000 Sidewalk & Curb Construction50,000 Water Fund $ 61032,206 Sewer ati g/W.st at r Treatment $ 16,72M74 Storm Sewer8445630 Slid Waste653,002 26,836,394 PiBL,IC WORKS - ADNiINISTRA'TIQN FUND: GENERAL 1000410430I00 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET /0 1 0 l 0 Personal Services $58,047 $57,287 $65,979 $66,977 $138,304 Materials & Services $10,168 $11,3021 ,350 $9,594 $12,666 Capital Outlay 0 0 0 so $17.850 S68,215 $68,589 $76,329 $76,571 $168,820 PROGRAM DESCRJPTION The responsibility of the Public Works Administration/EngineeringAdministration/Engineering Department is the design, construction, maintenance and administration of the ity's infrastructure. These areas include streets, curbs, sidewalks, traffic signals, signage, water production and distribution, st rnn water drainage, sewage collection, wastewater treatment and equipment maintcnance, FY 06 BUDGET HIGHLIGHTS Line Item Detail : Public Works 110 Personal Services- Includes an additional FrE - Construction Manager 215 Computer Supplies & Support - $2,500 1 500 AuIoCADupgrades 1,000 software upgrades and other computer related instructions 944 Vehicle - $1,850 & $16,000 Represents 100 a cost of staff car_ The current staff car which is over 12 yrs old will be used around town by the additional engineer who was hired last year. Remaining costs will be split between, Water, Sewer, Wi', Storm and Solid Waste. Total cost o ftbe staff car i l ,50 . Additional $16,000 for a vehicle for Construction Inspector FY05 ACCOMPLISHMENTS Provided ad ministrative and support services for management of Water, Sewer Collection, Storm Drainage, Wastewater Treatment, Solid Waste enterprise funds, Street Maintenance, equipment maintenance and supporting administrative and engineering assistance to all other General Fund departments of the City. PUBLIC WORKSw ADMINISTRATIQN FUND: GENERA, ]000-4It1-43Ql�p Personal Services: T' 110 Salaries and payroll costs 121 Overtime 153 Health lnswa .ce 155 Retirement Total Personal Services Materials & Services: 210 Office Supplies 213 Small Office Equipment 215 Computer Supplies & Support 216 Computer Equipment 229 Other Supplies 241 Consumable Tools 320 Printing 331 Publication 335 Membership & Dues 345 Telephone & Communications 354 Contract Services --Parking 362 Equipment Maintenance 369 Radio 1aint. & Supplies 73 School & Travel Subtotal Capital Outlay: 944 Vehicles TOTAL EXPENDITURE DETAIL ACTUAL ACTUAL . .. .. . .........�YQ2/Q3 FY03/04 BUDGET FY04/05 ACTUAI. FYO�{!05 BUDGET FY05/06 1.05 1.05 1.05 1.05 2.05 $47,034 $4,371 $52,292 $53,973 $111,310 $0 $0 $ 00 $1 $0 $7,700 $8100 $9,922 $9,575 $20,28. $3,313 $2,' 11 $3,265 $ �428 $6,709 $58,047 $571A287 $ 5, 79 $66,977 $138,304 $1,202 $1,168 $1,1 0 $1,465 $1,350 $6 0 $146 $650 $149 S250 $95 $1,148 $00 $11139 $2,500 $800 $98 $800 $938 $900 $2,049 $1,97 $1,70 $1,054 $1,750 $0 $522 $300 $86 $00 $86 $203 $300 $63 $250 $1,147 $98 $1 �000 $1.04 $.1,000 $ .l 2 $1,44 $900 $549 $1,16 $82 $465 $400 $35 $00 $0 $14 $100 $135 $100 $ 04 $294 $300 $218 $300 $0 $0 $300 $70 $00 $1,67 l $1,960 $1,500 $1,850 $2,000 100 $11,302 $1 ,.0 $9,594 $12,66 $0 $0 $0 $0 $17,850 $68,215 $68,589 $76,329 $7 ,571 $150�970 83 PUBLIC WORKS -CENTRAL GARAGE FUND: GENERAL 1000410431330 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY42/03 FY03/04 Y04i05 FY04/05 FY05/06 Personal Services $100,189 $121, 45 $148,869 $149,30214 ,4 "7 Maintenance & Operations $189,027 $186,670 $198,950 $197,597 $227,550 Capital Outlay $5,111 $0 so 0 $6,400 4,37 S307M5 $347,819 $346,89937,37 PROGRAM DESCRIPTION The Central Garage is responsible for maintaining all city vehicles and equipment in a safe and dependable condition at the lowest cast per mite, or hour, with the least inconvenience to each d part c t. An extensive record keeping; system for repairs and maintenance is maintained, and recommendations are provided to insure the City is receiving cost effective use of vehicles and equipment. FY 06 BUDGET HIGHLIGHTS Line ,item Detail: CENTRAL GARAGE 31 Gas & Oil $89,500 (increased due to cost of fuel) 920 Tire Storage Building - $6,400 Enclose the area between the shop and street department. .ent. This allows for a secure w at er protected area to store tires. Represents 4 % cost of tire storage building. Remaining costs will be suit between, Special Street, Water, Sewer, WVVT, and Solid Waste. Total cost of the tire storage building is $16,000. FY 05 ACCOMPLISHMENTS Provided passenger vehicle and equipment repair and maintenance .ce services for 165 equipment items for emergency services, park maintenance, nance, street maintenance, water-, sewer, wastewater treatment, and construction, in 14 City General Fund Departments and Enterprise Fund Operating Divisions, a total of 1,043 repair orders. 84 PUBLIC WORKS,,CENTRAL GARAGE FUND: GENERAL 1000410431330 Personal Services; TE' 110 Salaries and payroll costs 21 Overtime 153 Health Insurance 155 Retirement Total Personal Services Maintenance & Operations: 210 Office Supplies 213 Computer Supplies c Support 221 Safety Equip & Supplies 229 Other Supplies 231 Gas and Oil 232 Motor Vehicle Parts 23 Tires 238 Filters 2.41 Consumable Tools 22 Books 341 Electricity 342 Water 344 Natural Gas 345 Telephone & Communications 354 Contract Services -repairs 32 Equipment Mainz 366 Building Main# 9 Laos 373 School & Travel 8 Medical Services Total M. capital Outlay 940 Machinery & Equipment 920 Tine Storage Building Total Capital Outlay TOTAL BUDGET EXPENDITURE DETAIL ACTUAL "" ACTUAL 4 BUDGET Y 4/ ACTUAL DG 1 3 3 3 3 $99,316 $93,9 5 $115, 43 $1 1 , 3 $112,439 $73 $ 1,387 $1900 $1,946 $2,000 $24,234 $19,910$25,276 $24, 5 $2 ,480 $,459 $5,983 $,348 $,98 $6,518 $10 ,189 $121,245 S148,869 $149,3 2 $145,437 S443 9 $5 $444 $5 0 $3, 74 $539 $2,000 $1,500 $2,000 $34 $280 $250 $ 7 $250 $3,398 $2,465 $3,000 $2,434 $3,000 S47,340 $61,811 $7 , 0 $72,714 $89,000 $ 9,537 $60,566 $5 , 0 $59,098 $59,000 $14,876 $20,348 $17,000 $15,922 $ l8�000 $3,5 0 $3,696 $3,600 $2,578 $3, 0 $1,662 $1,648 $1,500J27 $1, 0 $78 $98 $00 $254 $300 $1,760 $1,840 $2,000 $1,828 $2,000 $52 $54 $l $74 $1 0 $4,493 $,271 $8,200 $7,959 $7,200 $1 $0 $75 $ $75 $40,070 $24, 75 $29,000 $28,9 7 $3 , 0 S100 S38$1,000 $1,1.1 $1,0 $,222 $34 $500 $1,1 0 $500 $15 $250 so $25 $2,129 $ 1. $400 $174 $ , 0 $11 $31 $275 $1 0 $27 $1 9, 27 $186,670 $198,950 $ 97,597 $227,550 $, 1 11 $ $ $ $ $ $0 $,00 $5,111 $ $ $0 $,40 $294,327 $3 7,915 $347,819 $.346, 99 $379,3 7 SPECIAL STREET MAINTENANCE FUND: 2500-421-430240 PROJECTED REVENUE AND FUND SUMMARY ACTUAL BUDGET ACTUAL BUDGET FY03f04 FY04/05 FY04f05 FY05/06 BEGINNING CASH CASH: Operating Cash, designated forREPLACEMENT* REVENUE 343012 Public Works Charges 3010 Maintenance ,Asses is Billed 381050 Inception of Pease 363040 Penalty & Interest 371010 Investment Total Revenue Total Available EXPENDITURES StetDepartment/TSS Capital Replace=nt ENDING CASH Cash Cary Over, OPERAUNG Cash, designated for REPLACEMENT* Total Cash * Adding $35,0 0 per year to replacement. Cash carryover 26% of budget aea.t l and res ideta1 % commercial 1 % commercial Resolution 5040 - adopted rates $341,875 $340,377 $34 ,377 $4347846 $35,000 $35,000 $7 ,00 $7,666 $2,000 $13,1 $47000 $ 13,4 $1 IM 7,064 $1,008,553 $1,056,688 $52, $0 $0 $180,000 $41722 $3,0 $57137 $5,00 $1,915 $1, 00 $3,493 $2, 00 $879,789 $1,033,564 $1, 30, 23 $1,248,188 $1,221, 64 $1,408,941 $1,405,700 $1,753,034 $84 ,2 7 $0 $1, 13.229 $0 $900, 54 $o $1.277, 57 $5 , 00 $1,335,57 $34,377 $325,713 $434,4 $370,37 $3 ,000 $70,000 $70,000 $47, 0 $375,377 $395,713 $504,846 $417,377 rate ... maximum ... 1 . ............... I .. . . .. . . . .. . ......... .. .. . .. .. .. .... .. .. I . . ..... ..category 0.01010 $, 1 category 2 0.010101 . 7 category 3 0.01497a category 4 0.01570a 8 SPECIAL STREET MAINTENANCE FUND: 2500-021430240 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02/03 FY03/04 FY04/05 FY04/05 F'Y05/06 Personal Services $283,248 $576,187 $682,530 SS90,76384,2 Materials and Services S97T221 $174,130 $192,020 $199,483 $264,071 Debt Service $31,827 $45,699 $69,926 $70,350 $72,434 Capital Outlay $101,301 $50,271 $68,753 S40,258►2,92 Replacement Funds ,00 51 ,597 S846,287 $1,013,229 $900,854 $1,335,657 PROGRAM DESCRIPTION Special Street l ai tenance finds will be primarily used for street sweeping, flushing, leaf pick-up, sand-ng, deicing, snow plowing and snow removal. The overall goal is to maintain all city streets in a clean, safe and drivable condition during all seasons. `mac Special Street Maintenance funds also supports Traffile Sign & Signals. Traffic Signs & Signals is responsible for determining proper sign location., maintenance of signs, striping of crosswalks and streets, maintenance of traffic signals and placement of emergency slgna ge where needed to provide the safe and orderly passage of vehicles and pedestrians in the City of Kalispell. This division supports the Police Depart=nt for emergency traffic control and street blockage for parades and other unique events. 7 SPECIAL STREET MAINTENANCE FUND: 2500-421-430240 FY 06 BUDGET HGHLIGHTS Y 06 BUDGET HIGHLIGHTS Line Item Detail: Street Division 18 Equipment (Non Capital) - $7,000 7,000 - Two Grader Gates - Need to replace wom out gates. 358 Impact Analysis - $15,000 Senate Bit 118 5 was passed into law by the Montana le gislature in CY 2 005. This new law allows Cities to establish and collect impact fees related to the cost of supplying municipal services necessary to support growth. The later sets out very specific requirements for the establishment of impact fees. In order to be in compliance with the law, an Impact Fee Study is necessary to be done. This effort will establish the correct Street Impact Fee, and will be consistent with other work related to water, sewer, storm, parks, police and fire, and will ensure full compliance of all City impact fees with the requirements of SB 185. 920 Ou ildln .ddit on - S 18 1, (finance 10 yrs) 18 0,000 - Ak ' x 60' steel building addition. The street department has currently outgrown their space. They have several pieces of high value equipment that are presently being stored outside and exhibiting signs of deterioration due to weather, The addition would allow this equipment to be secured inside and weather protected. l ,0 represents 1 % east of the tire storage enclosure for central garage, 933 Transportation Flan Update - $75,000 State will match 50% up to $75,000, The City would propose a 50150 participation with the County. Tbis wi11 provide a comprehensive update of the Kalispell Area Transportation plan. This plan is now l l years out of date and needs to be updated to ensure the projects and priorities are current and consistent with conununity needs, 0 Machinery & Equipment $58,00 epiace e€tt funds) $26,500 - One ton 4x4 dual rear wheels w/dumping flatbed. Replacing a 1976 one ton flatbed. 1,5 - Used cab & chassis, The 2000 asphalt patcher was placed on a 1972 ttuck temporarily until a replacement truck could be purchased. Debt Service 1 59,97 Principal payment to Montana Board of Investments. 0 5,804 interest payment to Montana Board of Investments. Road Grade- 5th year of 7 year dent schedule. Leaf .Loader- 4th yr of 5 Year debt schedule. Single Axle Snowplow & Sander Truck W 2nd year of 5 year debt schedule. * ea -To Structure - 2nd year of 5 year debt service. 88 SPECIAL STREET MAINTENANCE FUND: 2500-42I-430240 FY 05 ACCOMPLISHMENTS Street Division Street Department maintained 117 miles of streets and alleys. • Utilized the pavement management program for scheduling yearly street improvements. • Washed down Streetscape, sidewalks, alleys, and bike paths. •Crack Sealed 49 blocks of City str ets. • City crews paved 2 bile Dr., S unnyview Dr,, 5 th Ave. _ between 1 st. & 2 nd. St. E., W. Wyoming St., six alleys, city maintenance yard, and Buffalo kill water complex, Prepped and patched water main and service line cut outs. Removed 6,040 cubic yards of leaves to be composted, Removed approximately 800 cubic yards of sweeping from City Streets, During the course of the M . I sidewalk project city crews assisted with excavating, prepping, patching, and landscaping. FY 06 BUDGET HIGHLIGHTS Line Item DOME Traffic Signs & Signals 218 Equipment (Non Capital) - $3,050 , 100 Power Washer 0 Distance Meter S400 Airless Painter Pole Gun 242 Street Signs - $15,000 $5,000 increase needed because of the growth that has occurred in the City, and also to fund the safe routes to school program which will provide safe pedestrian corridors, 43 'Trek Signals - $12,000 , 500 increase needed to repa€r a vehicle detection loop at Center & 1 st A ve Nest and continue replacement of the Green LED traffic signal bulbs. 354 Contract Services - $15,000 3, 0 - Repairs 1 Maintenance 1 , 0 - Temporary Help - pring/S nuner. The TSS department has had ) FTE since it was forted in 1984. Since that time the d parnent has experienced a substantial increase in the work load, and requests for an additional FTE has been left anfundcd for the last 3 yvars. This gives us the ability to hire a temporal worker during the busier ,part of the year, 610/620 Deist Service -$3,939 Principal, $486 Interest GMC 3/4 Ton Pickup - 2nd year of 5 year debt schedule_ 9 SPECIAL STREET MAINTENANCE FUND: 2500421 -030240 FY 05 ACCOMPLISHMENTS Traffic Signs & Signals Created and implemented a safe route to school signage program. 4 .developed a compliance plan for signage in new subdivisions. • Continued upgrading traffic signals with the energy efficient and highly visible LED bulbs • Cleaned all the City owned traffic signal optical heads. 4 In coordination with the Kalispell .police Department installed additional speed limit signs in enforcement problem areas. •Finished updating all crosswalk signs to the new style required by MUTCD. • Used 6 tons of tb r o plastic to mark crosswalks and railroad crossings. • Installed signs and painted traffic arrows in the new aquatic center parking lot and skateboard park. • Conducted 20 speed and traffic surveys. • Power washed and painted curbs around schools and city intersections using 250 gallons of yellow traffic paint, • fnstalled Spring and Fall Hockaday banners on Main St and the downtown area, • Repaired, replaced and installed numerous street signs throughout the City, • Maintained luminaries s for strectscape lights, decorative lights, alley lights, and airport lighting. Signed and barricaded for all major parades, city repairs and emergencies. Eliminated all sight obstructions of City street signs. 001 SPECIAL STREET MAINTENANCE FUND: 2500-421-430240 STREET DIVISION Personal Services: FTE' 110 Salaries and payroll costs 121 Overtime 153 Health Insurance 155 Retirement Total personal Services Materials and Services.- 216 Computer Equipment/supplies 218 Equipment (Non Capital) 221 Safety Equipment 24 Janitorial supplies 229 Other Supplies 231 Gas & Oil 241 Consumble tools 41 Electric 342 Water 345 Telephone 34 Contract Services 355 Billing Costs 358 Impact Fee Study 362 Equipment Maint.lsupphes 366 Building Maint. 369 Radio Maintenance 373 School & Travel 388 Medical services/drugservices/drug test 510 Liability Insurance 512 Uninsured Loss -deductible 521 Central Garage Transfer 522 Administrative Transfer 528 Data Processing Transfer Subtotal 610/620 Relit Service-Principal/Interest EXPENDITURE DETAIL 1. ACTUAL 1 ACTUAL 1 BUDGET 1' ..1 ACTUAL 1 BUDGET FY02/03 1.FYU3/04 FY04105 FY04ffl5.. ............................. Y05/U6 7.55 11-05 11.05 11.05 11.0 $213,607 $348,224 $411,382 $345,968 $43 ,691 $4,535 $19,527 $25,000 $14,2 $25,000 $52,645 $78,238 $82,500 $79,800 $95, 40 $12,461 $21,77 $4,1 $21,381 $22,789 $283,248 $467,866 $543,1 3 $461,241 $5 74,42 $574 $529 $ $75 $ 00 $ $ $ $7, 0 $15 $1,194 $50 $937 $500 $0 331 $30 324 $3 0 $3 0 $7 6 $1,2 $584 $1,2 $4,1 6 $6,622 $8,4 0 $1 ,822 $11,400 $680 $7 $626 70 $3 $8 $887 $5 $54 $150 $74 $100 $4 $50 $811 $65 $5,6 2 $15,416 $18,750 $12,429 $18,750 $ 45 $600 $ $ $15,000 $4,121 47500 $3,103 $4,50 $391 $75 $804 $750 $12 $810 $1,000 553 $1'Poo $526 $883 $1,300 $2,24 $178 0 $55 $672 $650 $886 $700 $16,296 $12,500 $16,020 $15,890 $3,5 $o $3,500 $65,000 $65,000$65,000 $ 5,000 $65,00 $17,216 $24, 2 $25,260 $25,260 $34, 41 $ , 92 $2,785 $3,700 $3,700 $5, 3 $ 7,221 $142, 85 $150,960 $ 145,855 $190,161 $31,827 $43,331 $65t5 1 $65, 4 $67,861 co 't+ 1 SPECIAL STREET MAINTENANCE FUND: 2500-421-430240 EXPENDITURE DETAIL - ' . Capital Outlay: 920 Building 840 1AI Grant Match (Sweepers) 933 Transportation Plan Update 944 Vehicles 14.5% survey van) Subtotal capital outlay 430245 Replacement Funds: 940 Machinery & Equipment Subtotal Replacement TOTAL STREET DIVISION ISI TRAIL SIGN &SIGNALS Personal Services; FTE's 110 Salaries 112 Severance 121 Overtime 153 Health Insurance 155 .retirement. Total Personal Services Maintenance & Operations: 18 Equipment (Non Capital) 221 Safety Equip & Supplies 224 Janitorial Supplies 229 Otber Supplies 241 Consumable Tools 242 Street Signs 243 Traffic Signals 245 Barricade Materials 341 Efeefticity 345 T le. & Communications 354 Contract Services ....................... ACTUAL Y ACTUAL Y 3/ BUDGET FY ACTUAL AL Y / BUDGET FY05/06 $1, 11 $50,271 $ $1 s 1,92 $75,5 5 $47,000 $22,721 $ $75,000 $23,885 $2,248 $1,4 $o $101,301 $5 ,271 $49,248 $24,214 $25 i,92 $58,000 $5,0 13, 7 $703,553 $808,812 $697,244 $1,147,3 2 ,. . $86,400 $93,525 $92,548 $8 ,407 $13,000 $12,796 $ $1,443 $2,500 $2,959 $3,000 $15,268 $23,716 $14,523 $15,396 $5,210 $6,696 $ ,696 $5,009 $ $108,321 $139,427 $129,522 $1 9, 12 2,77 $2,€195 $6,192 $3,5 $182 $150 S168 S150 $ 90 $45 $355 $45 $5 3 $500 $771 $65 $9 0 $7 0 $1,291 $70 $9,1 4 $10,0 0 $1 ,346 $15, 0 $3,600 $3,5 0 $ ,356 $12, 0 $1,735 $2,5€ 0 $353 $2,500 S5,075 $5,0 $ ,147 $5,2 D $ 15 $4€ 0 $576 $ 50 $1, 24 $3,000 $2,054 $15,000 92 SPECIAL STREET MAINTENANCE FUND: 25001121-430240 EXPENDITURE DETAIL -nf., ACTUAL I ACTUAL BUDGET ACTUAL BUDGET FY02/03 IFY03/04 FY04/05 I FY04/05 FY05/06 Mainten nce & Operations: Cont. 362 Equipment Maintenance 366 Building Maintenance 369 Radio Maintenance, 373 School & Travel 428 Paint Materials 510 Liability Insurance 12 Uninsured Loss -deductible Subtotal Debt Service: TSS 10/62 Debt /Prin i l/Interest Subtotal Debt Service Capital Outlay: 40 Machinery & Equipment +rrnrrrrrrrrr tx +� }ry y[ outlay * }y � ry capital Subtotal capital outl y 240 400 4$400 81 4 $40 25 250 1, 18 1700 $5,839 $ ,0 0 $ 2,547 $13,000 $2, 15 $2,22 $3,110 $5 $ 0 $0 $ 2,045 $41, 60 $53,628 $73, 1 $ $2,38 $4,425 $4,416 $4,73 $2,368 $4,425 $4,416 $4,573 $o so $19,505 $1 ,44 $ $0 $ $1 ,5 5 $16,044 $ Total Traffic Sign & Signals 0 $1 2�73 2 9417 $203,1610 $188,295 Grand Total - budget $ 13, '7 $846,287 $1,01342 , 4 $1,3351657 3 GAS TAX FUND: 242 (i-421-43 Q24Q PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH CASH: REVENUE 335040 Gas Tax Apportionment 37 10 10 Interest 383010 p rating Transfer TOTAL AVAILABLE EXPENDITURES Street Department ENDING CASH CASH: ACTUAL BUDGET ACTUAL BUDGET FY03/04 FY04/05 FY04l05 FY05/06 $31 ,421 $3 8,719 $3 8,719 $ 19, 35 $285,585 $300, 57 $300,857 $318,622 $3,082 $1,500 $ ,8 5 $21.500 $,019 $294,686 $302.357 $303,682 $321,122 $611,107 $ 31,07 $ 327 01 $540, 57 $282,388 $513,523 $413,066 $30,930 $328,719 $117,553 $219,335 $159,57 Section 15-70-101 MCA requires the State to allocate gas tax revenues to cities, towns and counties. One-half of the cit 's allocation is based on population and one-half street and alley mileage. The funds may be used for construction, reconstruction, j ntenance and re a2'r of s L ets, ziht of ways and alley. The funds cannot be spent for equipment purchases. The funds can be used for labor in maintaining streets. 94 GAS TAX FUND: 242Q-42. ... .................1-43024� EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02103 Y03l04 FY04l05 FY04/05 FY05/06 Materials l and Services $198,464 $209,654 $413,523 %373,195 $295,800 Capital Outlay $3,247 $72,734100,000 $39,870 $85,130 . 1,711 $282,388 $513,523 $413,065 380730 STATEMENT OF FUNCTION: Funds received from Gas Tax will be used to support the street and alley maintenance/ construction program. This program is accomplished by prio-fitin, construction and maintenance projects through the use of the pavement management information system. 95 GAS TAX FUND: 24. ...20-421-430240 Y 06 BUDGET HIGHLIGHTS Line Item .detail: 354 Contract Services - $40,000 Striping city streets. 360 Contract Labor/Maintenance - $17,000 This line item is for snow removal or construction support. 56 Sidewalk Replacement - Carryover $50,000 New Appropriation $25,000 7 ,000 - (includes carryover) To be used for a matching program to assist homeowners with replacing bad sidewalks. 7 Alley Waving - $25,000 Pave approximately 10 alleys a year and overlay existing alleys with remaining funds. FY 05 ACCOMPLISHMENTS i Submitted an application with the MDT Urban Highway Pavement Preservation Program and received funding for a project that included A DA improvements, milling, and overlaying I I blocks of City Streets. The remainder of the p3roject Zvi I l be finished this season and will include chip sealing and striping the I I block area. The estimated amount of funding the City received for this project is $392,062. The City was required to have an approved system wide pavement € ana ement program in puce in order to participate in this program, This project was originally submitted in 2002. Using a 1 A I Grant, Public Works epar me-nt. completed over 50 blocks of new sidewalks, ADA ramps, and crosswalks in the N - W . section of town. The total cost of the project was $ 5 6 5,5 7 9. The total cost to the City was $74,981. • Clip Sealed 128 blocks of City streets_ • l residents took advantage of the 50150 sidewalk replacement program. Striped approximately 24,500 In ft of City streets and 2,250 sq R of pavement markings. • Prodded dust control on al cys and City struts. Provided snow and ice control activities in accordance with the adopted snow plan. 96 GAS TAX FUND: 2420-421-430240 Materials and Serdees-Streets 1 Gas & Oil 344 Natural Gas 354 ContractSer"'ces-stniping 360 Contract Services/Maintenance 368 Overlays & Chipseals 39 Radio Maintenance 452 Gravel 453 Materials -Contract Preparation 4 J 1 e-1cer/Road Oil 472 Aspbalt 473 Crack Sealing Material 533 Equipment ,dental Total Materials & Services Streets Capital Outlay 934 1 st AveParking Lot Construction 43 234 Sidewalks / Alleys. 956 Sidewalk Construction 957 Alley Paving Total Capital Total EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02/03 FY43/04 FY04/05 FY04/05 Y05/06 $8,422 $13,132 $13,5€ 0 $16,616 $17,500 $2,159 $3, 13 $4,400 $4,189 $5,000 $2,532 $47,5 3 $57,296 $47,816 $40,000 1,295 $15,381 $17,000 $5,254 $17, 00 $142,237 $75,004 $243,827 $253, 81 $13 , 0 $ $50 $300 $3,630 $2, 0 1 $ , 00 $1,999 S6,000 $134 $101000 $4,446 $10,000 $20,520 $29,002 $35,000 $12, 99 $35,000 $171?284 $19,146 $20,000 $2.3, 29 $25,000 $0 $4,732 $5,000 $16 $5,7000 $251 $o $1, 00 $3,850 $5, 0 198,4 4 $2 9,654 $413,523 $373,195 $295,800 $29, 41 $3,2.47 $43,318 $100,000 $39, 70 $60,130 $0 $25,0 0 . . . . .. ... . . .. . ... ... ....................................................... $ ,247 $7 ,734 $100,000 $39,870 $85,13 $201,711 $282,388$513,523 $413,0,65 $380,930 97 LIGHT MAINTENANCE FUND: 2400410430263 PROJECTED E REVENUE AND FUND SUMMARY F�� I I I ACTUAL BUDGET ACTUAL BUDGET Y F1 Y10FY05/06 BEGINNING CASH 10100 AID: $13,958 $35,802 $3,2 $58,471 REVENUES 363010 Maintenance assessments 363040 Penalty . Interest 381050 Inception of lease/loan -5 year TOTAL AVAILABLE LE EXPENDITURES Street Lighting ENDING CASH 10100 CASH: $160,0 2 714 $174,752 $400 $ 70, 49 $1, 47 $186,340 $90 $72,300 $16 ,766 $175,152 $171,096 $259,540 $174,724 $210,9 4 $2 6,898 $318,011 $138.922 $16 , 7 $148.,427 $261,28 8 0101 $3,82 $4,857 $8,471 $6,723 LIGHT MAINTENANCE FUND: 2�400-41 D-�43U263 EXPENDITURE SUMMARY ACTUAL ACTUAL .. BUDGET ......... ACTUAL BUDGET FY02/03 FY03/04 FY04f05 FY04/05 Y05/06 Personal Services Materials and Services $134,138 $138,922 $165,097 $148,47 $243,388 Debt Service $o $o $0 $17, 00 $1 4t 1 8 $138,922 $165,097 $148,4 7 $261,288 PROGRAM DESCRfPTION The Street Lighting District is provided to improve visibility during darknm and to promote safe and efficient use o street facilities. This is accomplished by reducing pedestrian accidents at night, by reducing vandalism, and by reducing other cri=s. Budget provides for payment of electricity for City street lights. FY 06 BUDGET HIGHLIGHTS Line Item Detail: Light Maintenance 4 1~ - Light Replacement Program - $7 , 00 nrough an energy conservation prograrn with Flathead Electric Company the old inefficient street lights will he replaced with new high efficicney street lights which arc less costly to operate. FEC will pay % of the cost, approximately 3. 0 . The remaining 7% of the cast, approximately ately 7 , , is the responsibility of the City. Once the lights are charged the monthly energy charge per light will drop ftom $10.50 to W50, a savings o $24-00 per year per light. This reduction totals $11, 81year for our 48,E lights and calculates to aii approximate ix -year payback of the $73,200 energy efficiency investment. 99 LIGHT MAINTENANCE FUND: 2400-410430263 EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL. BUDGET FY02/03 I........FY03/04 FY04/05 FY04/05 FY05l05 Materials and Services: 244 Lighting Supplies $705 $1,146 $4,500 $4,239 $1, €1 341 Electricity $128,050 $128,376 $245,0W S32,88 $ 1 52,0W 355 Billing Costs $0 so $8 $45 $ 354 -tight replaccment program $72,300 360 Repair & Maim Services $1,200 $4,533 $8,200 $4,648 $12,000 522 Administrative Transfer $4,1 3 $4, 7 $ , 97 $ , 97 $5,588 Total M & S $134, 1 38 $138,22 $1 5,7 $148,427 $243,388 Debt scroce Principal -5 year $15,000 Interest % $2,900 'dotal Debt $0 so $ $0 $17,900 Total $13 ,138 $ 3 ,922 $1 5,€197 $148,427 $2 1,2 8 100 DECORATIVE LIGHT MAINTENANCE FUND: 2401410J30263 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10 CASH: REVENUES 363010 Maintenance Assessments' 040 Pe afty & Interest TOTAL AVAILABLE EXPENDITURES Strect Lighting ENDING CASH 00 CASH: ACTUAL BUDGET FACTUAL BUDGET FY03/04 FYU4/{i504/U5 FY05/06 $7, 3 $796 7 $7,697 $3,946 , 364 $0 $4,2 18 10 $4,199 $9 $6,336 $5 $ �4 4 $4,3 1 $4,228 S6,361 $13fi56 $12,015 $11,925 $10,307 $5,9 9 S9,200 S7,979,00 'Note: Properties in the district are assessed by front footage. $ 1 .50 per foot is needed for FY2006 budget. 101 DECORATIVE LIGHT MAINTENANCE FUND: 2401-410-430263 EXPENDITURE SUMMARY /DETAIL F- ACTUAL T- ACTUAL BUDGET :1 ACTUAL I 1 BUDGET FY02/03 FY03/04....l FY'04/05 FY04/05 FY05l05 Materials and Services 44 Lighting Supplies $237 $1,5201 0 4 $1,500 341 ElectTicity , 4 $2,842 $3,9003, 4 $4,500 355 Billing Costs 0 o so 360 Repair Hai .t. SmIce 0 $1,350 $5,000 $4XI4, 0 522 Administrative Transfer 47 47 Total M & S $3,338 $5,959 $9,200 $7,979 $10,000 Total Budget $3,338 $5,959 $9,200 $7,9791 ,000 '.GRAM DESCRIPTION The Decorative Street Light Maintenance District is provided as an aesthetic feature, in the business district as well as to promote beautification by landscaping and other appurtenances. The Downtown Businesses sold bonds Purchased the lights in the mid 19 's. 102 SIDEWALK & CURB CONSTRUCTION FUND: 4290410430234.... PROJECTED REVENUE AND FUND SUMMARY BE!gINNING CASH 10100 CASH: REVENUES 3 004 Proceeds S & C Warrants 373017 Owner Contribution TOTAL AVAILABLE LE EXPENDITURES Construction Costs ENDING CASH 10 100 CASH: ACTUAL BUDGET ACTUAL BUDGET FY03/04 FY04/05 FY04/05 FY05l05 o so so o 2.0,5 1 WON $31,693 $50,000 0, 6 10000 1, 9 0, 0o S20,536 $100,000 $31,693 $50,000 0,55 1 oo,00 o so 31, 3 $50,000 o• 103 SIDEWALK & CURB CONSTRUCTION FUND: 4290410-430234.... 430234 937 Sidewalk Construction 522 Administration EXPENDITURE SUMMARY I DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FX02/03 FY03J04 ............... FY04/0S L FY04/05 FY05/06 $12,112 $20,556 $90,000 119 ,000 0 so $10,000 so $5,000 l , 1 1 2 $20,556 $100,00 $31,693 $50,000 PROGRAM DESCRIPTION The sidewalk and curb construction fund is used to record expenditures for replacing sidewalks and curbs which re idents request or which the City orders in. The costs are paid for by the property owner. They are billed for the cost of construction. plus % for administration. The property owner can have the cast put on the tax notice for a period of 9 years. The City sells sidcwalk a -ad curb warrants for the amount of the assessment. The sidewalk and curb construction fund appropriations have been changed due to the implementation of the matching program. This gives us budget authority to sell sidewalk & curb warrants. 104 WATER FUND (Operations & Billing) FUND: 5210-447-430550 PROJECTED REVENUE .AND FUND SUMMARY ACTUAL BUDGET ACTUAL BUDGE' . . . ..1...... . . ....... FY / 5 FY05/06 BEINI 10100 Operating $400,746 $696,371 $730,673 $885,043 10104 Hwy 93 S Const $0 $393,381 $393,3 1 $ 10120 Plaint Investment $517,6 4 $ 02,643 $802,643 $ l ,7 5,557 10125 Meter Re -placement $65,040 $74,259 $74,259 $ 2,4 4 1 107 Capital Improvement Reserve -target $300,000 so $ 000 $30,000 $60,000 1 127 Emergency Reserve -target $ 100,000 $0 $20,000 $20,0 0 $40,000 Adj, to Castel r & Bond Re'rves$ , 9 $ 17, l 77 $91 ,5 €1 $2,016,654 $2,033,179 $2,863,084 REVENUES 343211.E Metered Water Sa1e ' +[� 1 S l y. ,867 1, ,454 22 S1,560,892 S1,750,000 343230 Meter Replaceent Fee-%+1 % $50,096 $55,106 $5 ,475 $66,000 343225 Hookup Fees -plant investment cash $444,790 S400,000 $1,273,030 $1,000,000 343260 Misc.4nstallation/PeconnecVRent S48,712 $25,000 $69,727 S50,000 23103 Revenue Bond 2003 issue - B01 Al $380,295 $0 so $ 3104 Revenue Bond 2004 issue - 93 SO $1,115,879 $0 $0 0 23104 Revenue Bond 2004 issue - B 142 $372,921 $594,224 $117,074 $o 23105 Revenue Bond 2005 issue - B01 93 $o $230,320 $335,000 23105 Revenue Bona 2006 issue - so $2,023,550 $0 $1,023,55 371010 Interest Eamings $17,156 $12y 0 ,R32,909 $30,000 Reimbursement by SID344 $139,000 Total Revenue $3,99,716 $4,832,333 $,42,427 S4,393,550 Total Available $4,914,296 $6, 4 ,987 $5,375,606 $7,256,634 L3 E II1 '''YYY S D12ww artment wwW� rww Facilities $1,508,759 $2,066,615 $1,743,657 $2,440,717 from plant investment funds $108,831 $211,169 2 7,66 7 S2,090,950 from meter replacement finds $40, 77 $40,000 $5 ,250 $50,00 Bonded projects $1,383,469 S2,989,849 $ 83,956 $1,323,42 Billing $104,926 $126,028 $124,543 $12 7,11 1 TOW All Departments $3,146,862 $5,433,661 $2.,840, 7'3 $6,032,206 ENDING CASH Operating S730,673 S574,182 $885,043 $726,215 Hwy 93 S Const $393,3 1 $30,306 $0 so Plant Investment $802,643 $941,474 $1,795,557 $654,6 7 Meter Replacement $74,259 $ 9,3 i5 $82,4 4 $9 ,4 4 Capital Improvement Resew -target $300,000 W $60,000 $60, 0 $9D,000 Emergency l ese e-target $ 100,000 $20,000 $4 ,000 $40, $60,000 Total east $2,050,956 ,4 1,735, 26 $2, 63, 84 $1,629,30 F 05, F €16 $50,000 of plant investment fees used to pad' debt service. 105 WATER OPERATIONS FUND: 52 I 0-44'7-434550f56b EXPENSE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02143 FY03/04 FY04/05 `Y04/05 FY05/06 Personal Services $465,433 $467,678 477,1€15 $491,486 $599,563 Maintenance & Operations $405,495 $46%99252 , 47 $481,686 $504,369 Debt Service S 1 67,587 $247,638 $421,440 1405,246 $524,177 Capital Outlay $122,316 $13,551 $285,223 $45,239 $373,608 Capital Outlay - Bonded $425,150 $1,383,469 $906,299 $083,956 S 1,323,428 Capital Outlay -Plant Investment funds $239,599 $108,831 $2,274,719 $237,667 $2,090,950 Capital Outlay -Meter Funds $40,000 $40,87-7 $40,000 $50,250 $50,000 Depreciation/Replacement $170,000 $310,000 S320.000 $320,000 $440,000 2,035,5 0 S 3,041, 36 $5,307fi33 $2,715,530 $5,905,095 PROGRAM DESCRIPTION The water facilities budget accounts for the casts associated with providing safe, potable and palatable water for the. needs of the domestic, institutional, industrial and commercial consumers and to provide adequate pressure and flow to met fire fighting and irrigation needs. Maintenance of the five wells and Naffsinger Spring as water sources along with maintenance of the distribution system, storage facilities, fire hydrants,valves, meters and related controls is an integral part of the function of this department. This budget is responsible for pumping and treating millions of gallons annually. FY 06 BUDGET HIGHLIGHT'S Line Item Detail: Water Fund 0 Personnel Services - Includes 2 additional FTEs FTE Water Maint.l. epair positions added to handle increased work loads due to growth 1n the system. 216 Computer Equipment R $6,800 Laptop Computers - $3,000 106 WATER OPERATIONS FUND: 5210-447-430550/560 FY 06 BUDGET HIGHLIGHTS Line Item Detail: continued 354 Contract Services - $65,000 4,50 - Contract Mowing at Well Sites $1,200 -1 ig fees $30,000 Temporary Contract Help 24,500 - Estimated System Repairs $4,500 Generators Testing fir. l aint. Contract 38 Impact Analysis - S15,000 Senate Bill 185 was passed into law by the Montana legislature in CY 2005. This new law allows Cities to establish and collect it pact fees related to the cost o f supplyin g m nicipal services necessary to support growth. 'The law sets out very speeiiic requirements for the establishment of impact fces. The law also sets out requirements for reviewing and validating fees that were in effect prior to the passage of SB 185. In order to be in compliance with the law, an Impact Fee Study is necessary to be do , The City completed a Water Rate and SIC analysis as part of its most recent rate study. This effort will provide for the validation of that earlier effort to ensure compliance with the requirements of SB 185, Capital Outlay; Operating 920 Tire Storage Building - 19 Enclose the area between the central garage shop and street department, This allows for a seere weather protected area to store tires. represents 12% cost of the tiro storage building. Remaining costs will be split between, Central Garage, Special Street, Sewer, Solid Waste, and VVW. T tal cost of the tire storage build] ng i s S l , 000. 34 Replace 18" WaterMffln - Carryover $75,000 The 18 inch diameter water line connecting reservoir #I and reservoir 92 is leaking badly and is located beneath structures on the Buffalo Hills golf coum. Installing ak new line would be extremely costly. Because of the high rate of leakage it is not in service. This prof ct ,props to install a new resin -impregnated liner inside the old line to eliminate the leaks and allow for its return to service. This line is a critical item and necessary to ensure the ability to maintain one reservoir in-service while maintenance is done on the other. This cannot be done at this time due to the poor condition of the 18 ineh line. 4 Vehicles - $30,088 5,088 - Represents 27.5% cost of staff car. The current staff car which is over 12 yrs old will be used around town by the additional engineer who was hired last year. Remaining costs will be split between Public Works, Sewer, VVVVT, Storm and solid Waste. Total cost of staff car is S 18,500 $25,000 - 3/4 Ton 4A Pickup Truck - Currently having to borrow a truck from other departments for the meter replacement program. 107 WATER OPERATIONS FUND:5210-447-430550/560 FY 06 BUDGET HIGHLIGHTS - '. CapitalOutlay: Operating Cont. 950 Meridian Road Water Main - $295,000 ($35,400 Plant Investment Funds) Reconstr ction of Meridian Toad will require relocating the existing 1 -inch diameter water main. MDT will pay 75% of this ct but the remainder must be paid by the City. In addition., the City is required to provide its own inspection services during con traction. 946 Phase III Hydrant Installations - Carryover $93,917 The Fire Department has identified several areas within City limits that do not have adequate hydrant protection. While this is a fire safety issue, it also impacts the rating that will be issued by the ISM} in 2 11 years. Our plan is to meet the 2 1/2 year target date for completion of this project. In order to accomplish this we installed 30 - 35 hydrants each year in FY3 and FY04. Phase fff is needed in order to complete the program and position the City for the best possible ISO rating, In order to ensure most efficient hydrant location and budget expenditure we are re-evaluating the remaining locations identified on the original project list to reaffirm their validity and to identify any potential changes that could o.t ' r the sane or similar benefit at lower east by rel a€ti. g or installing a smallcr number of hydrants. 948 Phase III Residential Meter Change out - Carryover $229,511 In FY02 the City changed out its large commercial water meters to a more reliable and accurate design. Also included in the program was a remote reading system to allow simpler and faster meter reading with direct transfer of billing data into the ity's computerized billing system. The intent of the program was to improve reliability, increase accountability, and enhance revenue. The commercial change -out program has been hugely successful. It was originally estimated that the projcct payback woiald be 5 Yeats, our data indicates our actual payback occurred in 2 years. In 1Y 03 we continued the program with the installation of phase I. of IN to convert residential meters at the rate of approximately 1,70 per year. City employees supported by contract labor are performing the work. Phase If was completed in FY04. Capital Outlay -Plant Investment Funds 7 Kalispell Facility Flan Phase 11- 93,000 This project will provide for the expansion of the 2002 Facility Flan to include new facilities to support orderly growth of the community. The 2002 Facility Plan focused on expansion requirements for existing facilities to meet growth. demands. The new effort will identify facilities needed to support growth in areas where growth is occurring. It is intended that these new facilities will be provided by development but should be. specified by the City in order to ensure full and successful integration into the Cit's existing infrastructure. UW WATER OPERATIONS FUND: 5210447430550/560 Capital Outlay -Plant Investment Funds Cont. 956 Upper ,done Storage - Carryover $2,023,550 Storage ire the ripper pressure zone is presently 1imited to 100,000 gallons and must be augmented by booster pumping from the lower zone to meet domestic, commercial and fire demands. The deficiency on storage was identified in the facility plan as a critical need to be addressed. Recent explosive development in this service zone magnified the need for additional storage to ensure we meet demands and can adequately support the Fire Department during a fire emergency. This project will ,provide for an anticipated additional 1,000,000 gallons minimum of critical storage_ Depending on the final site that is selected, this storage could be in -ground or elevated. We shall attempt also to coordinate location selection with the Fire Department's need for a new satellite station in order to conserve resources wherever possible. 957 Upper Zone Production - $750,000 Production capacitor in the upper pressure zone is de ciernt by approximately 1,200 gallons per minute. A portion of this project will provide for the rehabilitation of Grandview Well 41 which is plagued with excessive sand production and also is contaminated by iron bacteria. The remaining component of the project will be to develop additional production capacitor sufficient to meets the requirements identified in the City's Facility plan 2002. FY 05 BUDGET ACCOMPLISHMENTS • 13 fire hydrant replacements and 36 new fire hydrant installations. • Added 16,941 linear Feet of new water main to City system, Replaced 808 old water meters in our system and installed 202 new water meters. Installed 39 new water main taps, and repaired 21 service lines, 1€1 main breaks, 4 gate valves, and 19 curb boxes - Completed an interior inspection of elevated water tank and repaired slightly corroded areas. In preparation of the Meridian load Construction project, relocated fire hydrants, auxiliary valves, and curb stops. • Repaired deteriorating concrete, removed lead cont.inated paint, repainted exterior, and installed now windows to restore historic character of NoffsVnger Springs, Completed Phase ll of the City:s Supervisory Control and Data Acquisition S ADA) system. This system monitors operational set points for the water production and storage facilities and allows operator to remotely control pumps and yells. 4k Awarded a site assessment contract for increased storage capacity for the upper ,gone. 4k Partnered with developer to provide: additional capacity on the north west area of town, specifically for the new high school and other development of section 36. Performed a video inspection of Grandview Well, Improvement and extension of water utilities was completed on US Hwy . Throughout the project the water department worked closely with various contractors and utilities and made significant contributions to locate and identify water mains, service lines, and valves, completed water taps, and opened and closed valves for testing and construction. WATER OPERATIONS FUND: 521 U»447-4305 S 0 EXPENSE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02I03 LFYQ3l04 LFY44f05 FYti4/QS FYUS/06 Personal Ser"*' : FTE'S 9.20 9.20 9.20 9.20 11-20 110 Salaries & Wages $3 4,4 5 $368,256 $3368,817 $385, .07 - $462,799 121 Overtime/Call Outs $11,242 S8,4082,500 1 1,027 S13,500 153 Health Insurance S65,587 $67,842 $7 ,824 $71,588 S95,046 55 PERD $24,189 $23,172 211964 $23, 4 $27,218 Total Personal Services $4 5,433 $467,679 $477,105 $491,486 $598,563 Maintenance & Operations; 210 Office Supplies $ 93 $233 $250 $350 213 Sail Office ,equip $50 $0 $850 8 $500 14 GIS Supplies $183 $2}523 $1,000 $5 9 $1,200 215 Computer Supplies & Support 10 $1,157 $ I NO $1,38.3 $1,200 216 Computer Equipment $526 $1,580 $4500 $4,086 $ ,800 218 Equip. (Non Capital) $2,728 $ 1 ,53 $3,500 $3,53 $2,300 221 Safety Equip & Supplies $ 91 $2,35 $900 $244 $ 00 224 Janitorial Supplies 41 $ 4b $550 $740 $550 226 Chlorine & Chemical $►7,922 $8,2.23 $7,500 $7,573 $8,500 229 Other Supplies $ i, 7'7 $1,783 $2,500 $713 $ ,00 231 Gas & Oil $81082 $12�246 $91,500 S14,420 $15,50 241 Consumable Tools $1,3 9 $1,514 $1,300 $1,181 $11500 312 Postage $2,596 $4, 11 $23,500 $2,810 $2,500 320 Printing $4,390 $2, 58 $3,000 $812 S3,000 335 Membership & Dues $1,01 $11540 $1,200 $304 1100 336 Public Water Suppler Fee S12,372 $ 3,070 $15,000 $13,532 S15,000 341 Electricity 117,812 $124,45 $ 37,500 %113,897 $137,500 42 Water/Sewer $25 $244 300 $42 i $350 344 Natural Gas $6,305 $8,993 $10,000 $10,151 S I I, 00 345 Communications $5,422 $5,606 $7,000 S5,864 S71000 349 Lai? Services $ 1 ,438 $ 7,343 $20,000 $ 2,598 $ 1 7,00O .353 Auditing $2,372 $2, 50 $2,8 0 2,850 $3, 00 354 Contract Services $17,922 $25,584 $29,750 $.38,897 $ 5,000 356 Consultants $5,479 $16,393 $5,000 $6,560 S5,000 110 WATER OPERATIONS 5210-047-430550 EXPENSE DETAIL ACTUAL ACTUAL, BUDGET ACTUAL BUDGET FY02103 FY03/04 FY04J05 FY04/05 YOS/OG Maintenance & Operations-conflnued: 357 Vulnerability Assessment 358 Impact Fee Study 36 Repair & Maintenance 362 Equipment Maintenance 363 Office Equip Maintenance 366 Building Maintenance 367 Facility Maintenance 369 Radio Maintenance 373 School & Travel 381 Training Materials 8 Medical/Drug Testing 395 Equipment Rental 410 ConstructionMaterials 421 Meters 422 Hydrant 423 Materials - Mains 424 Materials R Service lines 425 Materials - Pumps 510 Prop .ity & Liability Ins. 512 Uninsured loss -deductible 521 Central Garage Transfer 522 Administrative Transfer 528 Data Processing Transfer 19 Bad Debt Expense Total Maintenance & Operations 490200 debt Service- ALL BONDS &LOANS: 1 /620/ 3: Pri cipal, Interest, fiscal fees o $35,060 $24,940 $18,348 $ $15,000 $9,415 $9, $82 $9,00 $ 7,5 3 $542 $5,000 S791 $ X0 $ $2 $75 $20 $12, 48 $7,181 1 21A500 $9,797 $12,500 $o $1,082 $49,043 $41,138 $ 495 $l $50 $295 $500 $2,052 S3,2264,00 $2,566 $4,200 $ $200 $ $20 $430 $395 $5 0 $53 $ 0 $1,330 $1,389 $1,5 0 $1,021 $1,500 $ ,251 K699 $7,000 $2,730 $7,00 $48,760 $9,183 $3,598 $ l0,000 $1,355 1000 $7,151 $13,483 S10,000 $4,318 $1€l 0 $6,454 $1,37 $10,000 $3,19' $101000 $1,871 $422 $3,0 0 $2, 18 $3,500 $22,326 $17,352 $19,850 $20,296 $22,000 $10,347 S10,000 1000 $1,000 $5,000 $8,500 $8,5 0 $8,500 $8,500 $9,0 0 $72,168 $9 ,518 S62,4 4 $ 2,464 $ 31,159 $4,796 $ ,358 $8,7 0 $8,700 $8,9 0 $2,612 $1, 81 $1,5 $3 5 $1,5 0 $45,495 $49,892 $522,847 $481,686 $504,369 $1 7,587 $247, ?38 $421,440 $405,246 $524,177 o'. WATER OPERATIONS sz,o aa7-0sosso EXPENSE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET Y02/03 ......... P.- FY03f04 FY04/0S �`YQ4/OS FY05/06 CAPITAL OUTLAY Capital Outlay Operating 920 Building 930 Contract Main Upsize 933 Rate Study (carryover) 109,578 934 Replace Water Main (Golf Course) 0 940 Equipment $12,738 44 Vehicles so 950 Me din Rd Water Hain 88% 955 Water System Security Upgrades Capital Outlay -Bonded 931 93 S. -CARRY OVER so 946 Hydrant Installs -phase Ill (carryover) $90,343 947 Northem Lights Project 407 948 Meters -capital prj-phase III (carryover) $334,400 956 Upper Zone Storage (Bond) 430555 Capital Outlay -Plant Investment Funds 37 Facility Plan Phase if 421 Meters (new services) 14404 942 Electrical Upgrade & Telemetry etry 23 ,599 953 Meyi than d Water Main (12% 954 Utility Infrastructure (SID Reimbursment)(cost split w/se^ er 956 Upper Zone Storage 57 Upper Zone Production Capital uda -Mi ter Funds 948 Meters -Replacement 4 , 0 1 , 1 $10,000 1,250 0 75 �000 8,250 3 ,97 14 ,000 9,020 $363,075 65 � 60 $154,241 356,148 so 25,741 $448,983 39, 5 4 3X 108,831 $211,169 �3155 13,71 31,527 398,886 0,324 5,74 219,472 $237,667 1,920 7,00 75,000 0 30,088 5 9, 00 0 0 9 ,917 0 229,511 1,000NO 93,000 $50,000 0 5 ,400 13% 00 1,023,550 70,000 40,8 7 $40,000 $50,250 $50,000 Total Capital Outlay S841,469 S 1,585, 85 S3,566,241 $1,017,112 3� 37,9 10400 Depreciation 831 Dep,reeiation expense 170�,0 0 Total Water Facilities $2,049,984 $3,080,893 ss,307fi33 $2,715,530 $5,905.095 $310,000 3 0, 00 320,0. . . .00 44M00 . ... ........ 112 WATER .BILLING FUND: 5210-447-430560 EXPENSE SUMMARY ACT[JAi. ACTUAL BUDGET ACTUAL BUDGET FY02/03 FY03I04 FY04f05 FY64/05 Y05/06 Personal Services $74,874 $81,167 $92,294 $90,038 $87.135 Mateiials and Services $23,827 $23.,759 $33,734 $34,505 $39,976 Capital Outlay 8 0 4 0 ,79 $104,926 $126,028124, 43 $127,111 PROGRAM DESCRIPTION The City bills customers for water service on a bi-monthly schedule. The administrative fee effective July I st i 3.2 per billing period. FY06 BUDGETHIGHLIGHTS Line Item Detail: 354 Contract Services 45,750. lneludes to Grizzly Security to pick up utility bills at the grocery store locations and S375 (25%)of the cost to have Ciri.ly Security take daily deposits to the bank (costs shared with finance). Maintenance contract for ADG software for the Utility Billing Program is year. Additional $375 for bank charges and credit card fees. 3,7 0 - 0 cost ofupgrading the sever/water billing software to a GPS reading "e . The upgrade will add features whicli include backflow detection, low battery alert, and early leak detection. The CPS radio read system is also faster and more efficient. FY5 BUDGET ACCOMPLISHMENTS It is anticipated that we will have on line access for cu to ees to their water accounts. We hope to have this available by ,lure 1 st 2005. The customer will be able to see history and well as charts and graphs of their usage. They will have an option to pay on line by debit or credit card. 3 WATER BILLING FUND: 52 t 0-447-43(i56(3 PersonalServices: " E' 110 Salaries & Wages 153 Health Insurance 155 PE11 1 1 2 Severance Total Personal Services Maintenance & Operations- 21 0 Ogee Supplies 218 Computer supplies 335 Memberships & Dues 33 Auditing 34 Contract Services 355 Postage/Other Billing Costs 373 School & Travel 2 Administrative Transfer 2w8 Data Processing Transfer Total Maintenance & Operations Total Water Billing EXPENSE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02/03 FY03/04 FY04{05 FY04105 FYOSJQfi 1.7 1.5 1.85 1.85 1.85 $ 7,23 $621900 $67,194 $71,928 $68,925 $14,2 4 $149812 S18,670 $14, 10 $14�14 3,374 $3,455 $3,930 $4,100 $4,066 so $0 $., $0 $o $741A874 $81,1 7 $92,294 $90, 38 $87,13 $147 $97 $180 $90 $180 $ $ $2, 0 $ 89 $200 $8 $79 $ $108 3 0 $1 ,000 $685 $1,200 $1 �20 ,200 $1, 3 $1,656 $2,500 $4, 22 $ ,7 0 $11 J 1 $1 ,123 $12, 00 $1,8 $14,1111O $607 $1 8 $1, 00 $116 $1,000 $3,4 1 $3,556 $4,84 $4,84 $4,2 1 $5,749 $5,405 $9,200 $9,2 0 $11,325 $ 3�8 7 $ 3�7 9 $33,734 $34,505 $39,97 $8,7 1 $104,926 $12,28 $12,43 $127,111 WATER BIDING FUND: 5214-447-43 €l5 5Q EXPENSE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02/03 F'Y03iO4 FY04/05 FY04/05 FY05lOG Personal Services $74,974 S81,167 $92,294 $90,038 $87,135 Materials and Services $23,827 $23,759 $33,734 $3 ,5 5 $39,976 Capital Outlay 8 $ $0 $98,789 $104,926126,028 . 124,54.E W12-7, 1 PROGRAM DESCRIPTION he City hills customers for water service on a lei -monthly schedule. The administrative fee effective Jul} Ist is $3.25 per billing period. FY06 BUDGET HIGHLIGHTS Lire .stern email: 4 Contract Services -$5,750. Includes $750 to Grimily Security to pick up utility bills at the grocery store locations and 3 5 2516 of the cost to have Grimy Security take daily deposits to the bank (costs shared with, finance). Maintenance contract for ADG software for the Utility Billing Program is $500 year. Additional 375 for bank charges and credit card fees. $ 3,750 - 50% cost of upgrading the sewer/water billing so ftware to a GPS reading system. The upgrade will add features which include back ow detection., low battery alert, and early leak detection. The GPS radio read system is also faster and more efficient. FY05 BUDGET ACCOMPLISHMENTS It is anticipated that we will have on line access for customer}s to their water accounts. We hope to have this available by .lone l st 2005. The customer will be able to see history and well as charts and graphs of their usage. '"hey will have an option to pay on line by debit or credit card. 13 WATER BYIILING FUND: 5210-447-430560 Personal Services: F'T's I 10 Salaries & Wages 153 Health Insurance 155 PER 112 Severance Total Personal Services Maintenance & Operations: 21 0 Ogee Supplies 218 Computer supplies 335 1ebershlps & Dues 353 Auditing 354 Contract Services 55 flostage/Other Billiiig Costs 373 School & Travel 522 Administrative Transfer 528 Data Processing Transfer Total Maintenance & Operations Total Water Billing EXPENSE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02/03 FY03/04 FY04/05 FY04i05 FY05f06 $57,236 $62,900$7,194 $71,928 S68.,925 14,2 4 14,812 $18, i70 $14,010 $14,145 ,374 $3,455 $3,930 S4,100 $4,066 0 0 $2,500 so $0 74,874 SM167 $92,294 $90, 38 $87,135 $147 $9 $180 90 180 $0 so $ ,000 $589 $2,000 88 $79 300 $18 $30 1, 0 $ 85 $1,200 $1,2 0 $1,200 1,3 $1,656 $2.,500 $4,522 $5,750 11,112 $12,123 $12,5 00 $13,826 $14,000 $07 158 $1,041 11 $1MOO ,4 1 $3,556 $4, 54 $4,854 $4,221 5,749 $5,45 $9,200 $9,200 $11,325 23,827 $23,759 $33,734 $34,505 $39,976 $98,701 $104,926 $126,028 $124,543 $127,11 1 WATER FUNS 5210-44'7-49(#X............ .XX . . DEBT SERVICE DETAIL BUDGET BUDGET ACTUAL BUDGET FY03/04 FY04/05 FY04/05 FYOS/OS BOARD OF INVESTMENTS 490545 Debt Service -Loader: 10 Principal 20 Interest 490210 het Service-B 1 Bonds 2003: 2 103 Principal 20 Interest 490215 Debt Service - I Bonds 2004- 610 Principal 20 Interest 4 0220 Debt Service-1301 Bonds 2005. Estimate 10 Principal 0 Interest REVENUEBONDS 490250 Debt Service-2001 W F Loan - 4%: 610 Pfineipai 620 Interest 4 200 Debt Service-2004 Revenue Bond:( includes Refunding 1 9 IO Principal 20 Interest 30 Fiscal Agent Fees/issue costs GRAND TOTAL ,8 4 $5,159 S5,15 5,454 5 410 403 38 90,700 $97,692 $97,384 $97,384 25;850 $23,749 $23,297 337144 0 $49,000 $18,646 S50,000 0 $13,475 $4,502 SM150 ,0 0 so $52,000 0 0 $0 $20,000 2,000 $29,000 $30,000 $30,000 28*000 $26,400 $26,860 $25,220 0 $120,000 $120,000 $125,000 0 $60,000 $78,389 $66,507 15,000 S350 07 350 13,000 $425,234 $405,246 $524,177 SEWER,, SANITARY OPERATIONS, BILLING, WASTEWATER TREATMENT FUND: 53 10 PROJECTED REVENUE ,AND FUND SUMMARY ACTUAL BUDGET ACTUAL BUDGET BEGINNING CASH VY IFY 1 10100 perati $ 4 ,1 3 $717,258 $799,891 $863,068 1 122 * WWTP Plant Inv. Account $2,32 ,329 $2,711,897 $2,687,417 $3.255, 1 10125 ** WWTP Equipment ,1 epll ver Teen $ ,291,792 $2,527, 20 $2,527, 20 S2,567,569 10126 ewer replacement $180,000 $320,000 $320,000 $284,445 1 123 SANITARY sewer Plant Irv. Account $ 5 , 25 $1,034,818 $977,698 $1,424,660 Adjustments to Casb $14,853 so $272 so $ ,311,9 2 $7,311,793 $7,313,098 $ ,395,352 VENUES 343310 SEWER SERVICE -billets $, ,715,421 $2,800,000 $2,7 5, 94 $2,875,000 343335 * Hookup-WWTP $403,9 0 $230,000 $7 5,790 $500,000 343330 * Hookup -Sewer $286,854 $1 0, 00 $520,992 $350,000 371010 Interest -operations $1 , 75 $25,000 $19,333 $25,000 * Interest- WWTP/Evergreen $22,041 $26,000 $68,464 $50,000 *** Interest-WWTP capital improvement $28,866 $2 ,000 $31,419 $30,000 * Interest -Sanitary Plant Invest. Aect. $10,408 $8,500 S13,121 $15,000 343360 Misc. $34,391 $3,000 $961 $1, 00 2004 Revenue Bonds ry+`1 % reserve $963.,524 $403,027 $294,706 S108,321 SID 344 Reimbursement $13 9,000 YVVVTP bonding or future Hookups $0 $o $ } $8,700,000 Total Revenue $4,484,340 $3,681,527 S4,459,880 $12,793,321 Total Available $1 ,79 ,322 $1 ,993,320 $11,772.,978 $21,188,673 EXPENSES Billing $9,764 $119,53 $112,848 $127,559 Sanitary Operations/capital $850,606 $1,317,571 $1,062,439 $1,32 , 11 from revenue bond $1,077,052 $4 3,027 $294,706 $0 from plant investment funds $72,041 $ 2 ,730 $ 2,1 1 $406,920 Vv'fP operating/capital $1, 23, 31 $2, 13, 14 $1,891,146 $2,032,743 from capital improvement funds $16,156 $1,090,000 $13 ,754 $12,299,086 from Evergreen een equip. rep]. Funds S95,032 $587,700 $339, 09 $527,554 $4, 31,2 7 $ ,151,094 $3,893,083 $1 ,720,474 Add unfunded depreciation to cash $140,000 $ }5,1 3 $65,163 $155,163 ENDING CASH Operating $799, 91 $399,' 44 $863,068 $ 03,95 *** WWTP Plant Inv. Account S2,687,417 $1,877,897 $3,255,610 $1 , 32 ** WWTP Equipment I epi/Evergreen $2,527,820 S2,276,414 $2,5 7,5 9 $2,400,309 Sewer equip. replacement $320,000 $221,040 $2 4,445 $155,945 ' SANITARY seer Plant Inv. Account $977,698 $582,588 $1,424, 60 $1,496,770 $7,312,826 $5,35,3 $,35,352 $4,95,241 Budget designates $50,000 (25% of sanitary sever depreciation for replacement account. Budget to fond debt service with system development charges for $ 3,23.2 7 % wmp $5 ,2 2, sanitary $24,970 116 SEWER - OPERATIONS FUND: 531 0-454-430620-630l455-430b40 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02/Q3 FY03104 FY04/05 FY04/05 Y05/06 Personal Services S21709 $229,506 $251,982 $252,511 $2 3,735 Maintenance & Operations $131,440 $146,118 $192,423 $1 8, 1 $209,562 Capital/Construction $43,0 3 1 ,147,975 $738,495 $494, 37 $213,700 Replacement $12,710 $72,041 ►58 9 i0 $58,608 $17 ,500 Plant Investment Funds $ 20,7 0 $3,573 $406,920 Debt Service $119,359 $1 4,059 $273,575 $24 ,1 3 $255,951 Depreciation 0% funded) $80.000 $2 0,000 $205,163 $205,163 $205,163 $604,261 $1,999,699 $2,341,328 $1,419,2 PROGRAM DESCRIPTION It i s the responsibility of the Sewer M ainten an ce Di vision to operate and maintain the sewer collection and transmission system. Maintenance procedures include jet rodding, flushing, x inspection, mechanical and a e°rn1 al cleaning methods as required. Y 06 BUDGET HIGHLIGHTS Line Item Detail: Sewer Fund 215 Computer Software & Supplies -14,000 $8,000 Lift Station Software. Adding capability to access pumping run times for monitoring pump activity. $5,0 0 Replace Sewer Software. Current software has become obsolete no customer service available). 1,000 Misc Supplies & Support 18 Equipment (Non Capital) - $8,511 $2,500 Tandem Axle Trailcr $3,000 Thumb for l a kho $2,500 Above rrour€d Locator & Sonde 00 Welder $1,733,31 SEWER - OPERATIONS FUND: 5310-454-430630 FY 06 BUDGET HIGHLIGHTS Line Item Detail Cont.: Sewer Fund 354 Contract Services - $20,000 $4,500 Cien rato Testing & faint. Contract $1,200 U-Dig Fees $8,000 Estimated System Repairs Coveralls 5,550 Temporary Help-Spring/Summer - Needed in order to maintain our maintenanec schedule, particularly the old clay pipe section of town w €err we have n excessive amount o.f trce roots, 358 Impact Analvsis - $15,X0 Senate Bill 185 was passed into law by the Montana legislature in CY 2005. This new law allows Cities to establish and collect impact fees related to the cost of supplying municipal services necessary to support growth, The law sets out very spccific requirements for the establishment of impact fees. The law also sets out requirements for reviewing and validating fees that were in effect prior to the passage of SB 185. In order to be in compliance with the law, an impact Fee Study is necessary to be done. The City completed a Sewer Rate and SDC analysis as part of its most recent rate study. This effort will provide for the validation of that earlier effort to ensure compliance with the requirements of Sl3 185. Capital Outlay: 20 Tire Storage Building - $1,920 Enclose the area between the central garage shop and street department. This allows for a secure weather protected area to store tires. Represents 1 % cost of the tire storage building. Remaining costs will be split between, Central Garage, Special Street, Water, Solid Waste, and WVVT. Total cost of the tire storage building is $16,000, 944 Vehicles - $28,700 5,0 - 3/4 Ton 4x4 Pickup Truck with flow. Currently short one service truck for the crew. They are temporarily using a 199 flatbed track. 3,7 - Represents % cost of staff car_ The current staff car which is over 12 yrs old will be used around town by the additional engineer who was hired last year. Remaining costs will be split between, Public Works, .s, Water, WVT, Storn and solid waste, Total east of staff car is $18,500. 951 Lift Station 3 Force main - Carryover $242,000 ($183,920 plant investment fees) Upsi e of lift station number 3 (Hwy 93 N. &Grandview) to handle future development, identified in the facility plan. 953 Lift Station #3 (Grandview & 9 Carryover $125,000 Upgrade electrical gear, controls,, and mechanical sterns. Capital Outlay Replacement Funds: 34 Peterson School Pipe Replacement - $26,500 This i s project S EW 15 from the capital improvement plan to replace 3 00 feet of deteriorated 8 -ineh diameter clay pipe witb a new -inch PVC sewer in the alley behind Peterson School. A manhole will also be replaced. 4 SID 344 Old School Station w en lneerin - to be reimbursed by SID. $139,000 IWO SEWER - OPERATIONS FUND:5310-454-430630 FY 06 BUDGET HIGHLIGHTS Line Item DetailCont.: Sewer Fund Capital Outlay Replacement Funds Cent. 0 2nd Street East Alley Slip Lining (between 4th & 5th Avenue)- $60,000 This is a new project to rehabilitate a deteriorated clay pipe sewer in a narrow alley. Replacement would be extremely difficult. Cracks have weakened the sewer and allowed roots to be a continuous problem. Lining the sewer is recommended to avoid difficult and costly reconstruction. We will attempt to coordinate this work with other work in the region to ensure the best price. Capital Outlay - Plant Investment Funds 357 Kalispell Facility Plan Phase II - $84,000 "his will provide update and cnlargement o fthe I alispelI Facility Plan to inelude information on future critical facilities that would be constructed as part of new development. It will provide al comprehensive guide for growth of the sewer collection system infrastructure for exi stiTi g and new development. FY 05 BUDGET ACCOMPLISHMENTS Aerated and maintained 84.3 miles of gravity sewer mains, 8.2 miles of sewer force mains and 26 sewage lift stations. Added 19,3 67 linear feet o f new gravity rain and 1i stations to the City system. Completed replacement of Lift Station #4 Liberty Street) as recommended in the Facility Flan. * Completed remodeling the sewer maintenance building. r Installed high strength lining in 14 deteriorating manholes. h Purchased a new sewer cleaning truck which replaced a 1983 unit. * fired and trained a new operator. • Implemented a 5 year cycle of cleaning sewer lines. Continued TV inspection of new construction. 41 Worked with the Parks department to repair/replace the Force main and pinup at the Sports Complex off of Hwy 93 N. • In preparation of the Meridian. Road Construction project completed television inspection of the Cit)'s sewer main from Parkway Drive to Highway 2 'Nest. Responded to several hundred Utility Location Requests. 41 Repaired a critical manhole at Liberty Street and Meridian and developed a plan for bypass pumping for the reconstruction of the manhole to be completed summer of 2005. • Improvements and extension of sewer utilities was completed on US Hwy . Throughout the project the sewer department worked closely with various contractors and utilities and made significant contributions locating and identifying sewer manholes and mains, storm catch basins and maims, television camera inspections, cleaning of basins, pump -station shut downs and changeovers. SEWER - OPERATIONS FUND: 5310454-430630 Personal Services: is 110 Salaries & Wages 121 Overtime 153 Health Insurance 155 Retirement M PERD Total ,Personal Services Maintenance & Operations: 210 Office Supplies 213 Small Offive Equipment 214 GIS Equip/Supplies 215 Computer Software & Supplies 216 Computer Equipment 218 Equipment (Nan Capital) 221 Safety Equip &. Supplies 224 Janitorial Supplies 229 Other Supplies 231 Gas & Oil 241 Consumable Tools 312 Postage & Shipping 320 Printing 336 Licenses & Fees 341 Electricity 342 Waite 344 Natural Gas 345 Telephone & Comm. 53 itsg 4 Contract Services 356 Vulnerability Assessment 358 Impact Fee Study 362 Equipment Maintenance 366 Building Maintenance 39 radio Maintenance 373 School & Travel 388 Medical Services 395 Equipment Rental EXPENDITURE DETAIL ACTUAL FY02/03 ACTUAL FY03/44 BUDGET FY04105 ACTUAL FY04/05 BUDGET I FY05/06 .j 4.25 4.75 4.75 4.7 4.7 $171,514 $17,174 $191,940 $196,342 $202,099 $3,933 $6,172 $6,500 $6,299 $7,500 $31,863 $34,265 $42,095 $38,628 $42,204 $10,379 $10,895 $11,446 $11,242 $11,932 $217, 89 $229,501 $251,982 $252,511 $2 3,735 $12 $104 $200 $269 $300 $815 55 $100 $30 $250 $226 $2,289 $1,000 $586 $1'300 $429 $ 0 $800 7 $14,000 $1,336 $1,298 $1,500 $553 $2,500 $3,500 $1,233 $4,800 $5,100 $8,500 $2,293 $3,954 $2,000 $2,256 $1,500 $413 $749 S550 $457 $650 S930 S511 S800 $ 17 $800 $2,590 $2,521 $2,500 $4,377 $5,000 $1,183 $967 $1,200 $1 *720 $1,200 $75 $1,12 $500 $167 $500 $1,594 $89 $250 $63 $250 $30 $85 $350 $200 $350 $ l 7t031 $18,254 $19,0€10 $23,070 $0,500 $52 $4 S100 $102 12 $3,218 $4,940 $5,000 $7,242 $,200 $10,076 S10,830 $11,500 $12,598 $12,000 $1,500 $1,800 $1,800 $1,800 $1,800 $11, 10 S19,250 $12P0 $10,790 $20,000 $0 $0 $30,000 $11 �804 0 $0 $15,000 $4,155 $6, 87 $4, 00 $0 $4,000 $8, 94 $3,200 $5,000 $1,660 $5,000 $41 $ 0 S 00 $120 S500 $573 $1,42 ! $3,000 $1,4 0 $3,200 $.2.3 52 $400 $49 $50 $0 $241 $300 $3 $00 SEWER,, OPERATIONS FUND: 5310454-430530 EXPENDITURE DETAIL ACTUAL FY02/03 ACTUAL Y03f04 BUDGET FY04/05 ACTUAL BUDGET FY04/05 FY05/06 Maintenance & Operations -continued: 410 Construction Materials $6,318 $4,051 $10, 00 $1,981 $10,000 425 Materials - Pumps $1, 92 $4,808 K500 $9,361 $8,500 510 Property & Liability Ins./uninsured loss $11,592 101)0875 $23,250 $12,993 $25,25 521 Central Garage Transfer $4,000 $47000 $4,000 $4,000 $41A000 522 Administrative Transfer $25,687 $3 ,3 7 S30,023 $3 ,023 $2 , 97 528 Data Processing Transfer $3, 51 $3, 6 $5,500 $5,5 0 $ ,34 810 Bad Debt expense $4,420 $2,045 $2,000 $395 $2,500 Total Maintenance & Operations $131,440 $146,118 $192,423 $158, 81 $2. 9,5 2 Capital Outlay- 0 Buildings $2,496 $69,504 $7, 00 415 1,920 933 Rate study(carryover) $27,067 $1,258 $0 $0 so 40 Machinery & Equipment $13,5 1 1 $21 ,250 $190,313 944 Vehicles $ $ 4,573 $47573 $2 ,70 931 US 93 S Reconstruct/Extension$o $1,077,052 $403,027 $294,706 951 Lift Station #3 force main 24% $58,080 $0 $58.,080 953 Lift Station #3 rand i /93 l p its $59,5 5 $487 $125,00 Total Capital Outlay $43,063 $1,147,975 $738,495 $494,637 $213,700 430633 Replacement Funds: 934 Peterson Schwl Pipe Replacement $26,500 950 2nd St. E. Alley Slip Lining $60,000 950 Liberty Station $ 2, 41 $5&960 $58,608$ 952 Manhole Rehabilitation $12,710 $ l , $0 $92,000 Total Replacement Funds $12,710 $72, 41 $58,960 $58,608$17 ,5 0 430635 Capital Outlay -Plant Investment Funds 357 Facility Plan Phase 11 $84,000 951 Lift Station #3 Force main 76% $ 20,730 $3,573 $►1837 2 954 Utility Infrastructure I 1 imb rsm nt. (cost split w/sew r) $139,000 Taal Plant Investment Funds $ $0 $620,730 $3,573 $4€1 , 2 Debt Service 10 Principle, Interest, fiscal fees $119,359 $124,059 $273,575 $24 ,153 $255,951 510400 831 Depreciation (Fund $50,000 replacement) $, $280,0O $205,1 3 $205,163 $25,163 Total Sanitary Severer $604,261 $1,999, 99 $2,341,328 $1,419,326 $1,733,5 1 1 WASTEWATER TREATMENT PLANT FUND: 5 3 (3-455-430640 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02103 'Y03{04 FY04/05 FY04/05 FY05/06 Personal Services $323,24932 ,72 383,740 $347,789 $445,023 Materials and Services $669,440 $657,73010,174 $724,452 $780,757 Capital Outlay -Capital Improvement $113,732 $16,156 $1,090,000 $131I.J33 $12,299,086 Debt Service $533,348 $530,161 $508,806 $508,231 $496,669 WT'PReplacement/equip, $184,266 $95,0327,7 33 ,t 27, 54 Replacement ent Reserve $309,019 $309,019310,2 4 $310,294 $310,294 2,133,054 $1,934,824 $3,690,714 $2,360,908 $14,859,383 .GRAM DESCRJPTION The Wastewater Treatment Plant Facility is responsible for treating domestic wastewater to meet the discharge permit issued by the Montana Department of Environmental Quality. The treated wastewater is discharged to Ashley Creek in accordance witb specific limitations, requirements, and conditions. Facility Maintenance: 7 buildings, 53 pumps, 14 gear reducers, 24 € ixers, 6 large & 7 small submersible pumps, l scum buster pump, 200 valves of all sizes, 5 air compressors, 1 electric generator, 2 gays boilers, make-up air units, 8 ventilation fans, 16 electric beaters, 1 air- conditioner, 3 gas heaters, 16 sand filters, 3 200 hp air blowers, 9 auto electric valves, 15 flow meters, 4 gas detectors, 2 programmable logic controllers, 2 ultraviolet light disinfection units, 4 clarifiers, 11 bio-cells, 1 equalization tank, 3 digesters, 2 fcmienter tanks, dissolved air floatation tanks, 2 belt filter presses, 1 5000 gal. Alum tank, 2 pickups and 2 sludge trucks. OBJECTIVES: WWTP 1. Monitor and adjust the wastewater treatment process to meet the discharge permit.; monitor Ashley Creek alcove and below the plant discharge outlet to insure that this discharge meets certain permit limitations. 2. Perform a minimum of 6,200 laboratory analyses per year to monitor and control the biological nutrient removal process, and perform analyses of specific parameters to meet the disebar e permit requirements. 3. Continue efforts to reduce the inflow into the Plant which occurs during rainfall events. 4. Continue work on the Pretreatment Program to control: wastewater quality; monitor the sludge for heavy metals and nutrients to ensure that it is acceptable for disposal. 5, Perform work orders (approximately 1500 per year) to keep equipment and processes functioning properly; perform equipment repairs and respond to alarms quickly so that the t=tment process is not interrupted. , Continue public relations (tours and articles) to educate the public on this unique process and the excellent quality of the treated wastewater. 122 WASTEWATER TREATMENT PLANT FUND: 5310-455-430640 Y 06 BUDGET HIGHLIGHTS Line Item Detail - Wastewater Treatment Plant 110 Personnel Services- Includes an additional FT Plant expansion will require an additional FTE for operations. We intend to add this person ow so that the lead operator can provide construction engineering assistance during construction and the new person can become fully trained in operations. This will reduce consultant time that would be needed -for this work with the savings supporting the cost of the new FT . 341 Electricity - $350,000 Increased $50,0000 - Increasing tows result in additional power usage. 355 Other Contract Services - $4,000 This line item includes rag/grit disposal, landfill bioolids disposal, clerical support and other contract ser ces. 3 73 School & Travel - S1 ,000 Need to attend in-depth wastewater technical schools not available in Montana. Includes continuing education for Public Works employees whose salaries are partially funded in wastewater. Capital oudaY4. 0 Building - Carryover $91,920 Equipment storage building identified in the facility plan. This facility is sorely needed to eliminate unnecessary weather wear and tear on high value equipment. Now that the PER has been completed and the expanded plant configuration is established, the construction of this Facility can proceed without conflicting with the locations of other critical facilities included in the expansion. Timing of the building construction may be optimized with the plant expansion if possible to ensure the lowest possible cost. $1,920 represents 1 % cost of the tire storage enclosure for central garage. 33 Plant expansion - Carryover $9,03,466 New Appropriation $11,300,000 Design of Treatment Plant expansion according to recommendations made in the approved Preliminary Engineering Report. The amount shown is the total amount estimated for both phase 1 and phase 11 design and construction. This project will increase capacity to 4.5 MGD. Phases 1 & 11 have been combined into a single project that will cause less disruption of normal plant operations. Future expansion will be dependent on the pace of community growth. Eventually the plant size will increase to 6.5 MGD. 44 Vehicles - $3,700 Represents % cost of staffcar. The current staff car which is over 12 yrsold will he used around town by the additional engineer who was hired last year. Remaining costs will be split between, Public Works, Water, Sewer, Storm and Solid Waste. Total cost of the staff car is $18,500. 123 WASTEWATER TREATMENT PLANT FUND: 5 310-455-430640 Y 06 BUDGET HIGHLIGHTS- ' . Replacement Funds: 940 Machinery ine Equipment Replacement Fund - Carryover S214,554 New Appropriation $223,000 5 00, 000 - Replace s co dary clarifier drive units (carryover $400,000, New appropriation S 100, 000) 44,0 - Replace digester mix pump (carryover $35,000, New Appropriation$9,000) $45,000 - Replace main building make-up air (MUA) system $20,000- Replace biorcactor slide, gates and rails 15, 000 - Replace bi reactor dissolved oxygen monitors 9,0 - Replace laboratory digestion furnace and block $25,000 - Replace portion of plant PLC FY 05 BUDGET ACCOMPLISHMENTS replaced section of'plant fencing to improve security * Replaced pressing area control system * Finalized the Wastewater Facility Plan; began plant expansion design workshops; completed additional operational sampling for upgrade design. Awarded bid for the Secondary Clarifier Rehabilitation project; on target to begin project .duly 2005 * Identified an unanticipated problem with the new aquatic center design that caused upsets in the WWTP ,Plant. The W TP Department, along with the Parks Department, aggressively pursued the issue and identified and corrected the problem. The system is now working properly. 124 WASTEWATER TREATMENT PLANT Furry: 5310455430640 EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02/03 `Y03/04 Y04/05 -9 .. ....... .... FY04/05 'Y05/06 Personal Services: TE's 6.80 6.80 6.807. 110 Salaries & Wages $249,313 $250144 $291,47 $27,05 $33,510 1.1 overtime $10,34 $10,277 $13,000 $12,79 $13,000 153 Health Insurance $47,4 $501221 $ 1, 10 $51,102 $73,442 155 Retirement - PER $15,688 $15,7 4 $17,4 3 $16,403 $20,071 Total Personal Services $ 23,249 $326,726 $3 3,740 $ 47,"7 9 $445,023 Maintenance tii erati ns: 210 Ogee Supplies $1,310 $1,118 $1,20 $90 $1,200 213 Small Office Equip $ i 2 450 00 5 0 0 215 Computer Supplies &. Support $ 04 $1,3 2 $1,200 $577 $1,200 216 Computer Equipment $2,435 $ ,837 $2,500 $2,918 $2,500 221 Safety Equipment & Supply $1,218 $2,752 $1, 00 $3,077 $2,500 222 Lab Supplies $4,2 5 $9,7 2 $4,500 $12,794 $ 7000 224 Janitorial Supplies $35 $91 $150 $ 2 $150 225 Alum $2,543 $4,307 $1,000 $5,753 $15,000 226 Chemi"Is $ ,1 0 $8,031 $10,000 $1, 00 $30,000 229 Other Supplies $4,097 $2,440 $3,500 $2,531 $3,500 .31 Gas* Oil $4,272 $ ), 70 $7,000 $7,716 W000 241 Consumable tools $846 $1,097 $2,500 $1,206 $2,500 312 Postage & Shipping $2,908 $4 4 $1,000 $444 $1.000 335 Membership and Dues $402 $ 44 $ 00 $744 $750 336 Licenses and Fees $ ,755 $4,896 $ ,500 $5,558 $7,000 341 Elcc ricity $244,349 $256,279 $ 00,000 $2 1, 19 $350,000 42 Water $3,321 $47212 $3,500 $4,9 3 $44500 344 Natural Gas $24,646 $39,122 $35,000 $3 ,734 $407000 345 Telephone & Alarms $3,075 $ ,902 $3,500 $4,273 $3,500 349 Lab Services $4,274 $ ,127 $ ,500 $ ,910 $5,500 353 Auditing $1, 00 $2,1 0 $2,1 0 $2,1 0 $2,1 0 354 Contract Services -Glacier Gold $107,108 $111,772 $110,00 $102,746 $110,000 355 Other Contract Services S2,380 $9,194 S40,000 $30.926 $45,000 356 Consultant - Electrical engineer $1,500 $1,538 $5,000 $3,047 $5,000 357 Consultant - $0 $0 $0,000 $17704 $0 370 Maintenance Service rise. $, 77 $0 $7,500 $1, 94 $7,500 125 WASTEWATER TREATMENT PLANT FUND: 5310-455-430640 EXPENDITURE DETAIL Maintenance & Operations -continued: 360 l aint-nanee-Digester clean/inspect 362 Equipment Maintenance 366 Building, Maintenance 369 radio Maintenance 373 School & Travel 380 Training Materials 388 Medical Services 395 Equipment Rental 510 Property & Liability Insurance 521 Central Garage Transfer 522 Administrative Transfer 528 Data Processing Transfer Total Maintenance & Operations I - ----- - ACTUAL I I ACTUAL BUDGET I I ACTUAL I BUDGET FY42/03 FY03/04 FY04/05 FY04J05 FY45/06 $12,340 $17,951 $0 0 $0 $92,453 $44,991 $75,000 $64,602 $0 $19,393 $1,911 $8,000 $4,822 $3,50 $0 805 $100 $0 $0 $4,865 $7,06 $10,000 $10,087 $12,000 06 $753 $1,000 $688 $50 $247 $568 $350 $136 350 $100 $210 $150 $192 $1,000 $27,660 $27,307 ' 35,000 $32,735 $ 7,000 $4,500 $4,500 $4,500 $4,500 $3,500 $67,623 $66,715 $71,264 $71,264 $79,087 3,851 $3,806 $5,000 $5,00 $8,460 $669,440 $657,730 $810,174 $724,452 $780,757 Capital E flayz* 9.0 Building $90,000 380 S91,920 933 ,date Studycarryover $10,777 $1,50 $0 $0 933 Plant expansion n ,construction $102,955 $14,906 $1.000,000 $1301?7 3 $12,2031466 944 Vehicles $3,700 Total Capital Outlay $11,72 $16,156 $1,90,00 $131,133 $12,299,086 430645 WWTP Replacement Ponds: 362 Equipment Maintenance 0 $ 0 $90,000 940 Machinery & Equipment $184,266 $95,032 $587,700 $339,009 $437,54 Total Replacement Funds $184,266 $95,032 $587,700 $339,009 $527,554 49010 Debt Service 610 Principal, Interest, fiscal fees $533,348 $530,161 $508,806 $508,231 $496,669 831 * eprec.lR laeerne Reserve 3 9,019 $309,019 $310.294 $310,294 $310,294 Total Sewer Treatment $ ,133,054 $1,934,824 $3,690,714 $ .,360,908 $14,859, 83 *Note: Replacement reserve is the amount of cash moved to the Evergreen/Kalispell equipment replacement account. 6 SEWER -OPERATIONS, BILLING, WASTEWATER TREATMENT FUND:. . . . ........................ 5310 DEBT SERVICE SCHEDULE ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02l03 FY03/04 FY04105 Y04/05 FY05/06 SANITARY SEWER 490200 Debt Smice-2002 bonds: 610 Principle $100,700 620 Interest/fiscal agent fees $13, 65 630 Bond issue costs -near bond 490204 Debt Service- 00 bon.ds.(HVVY 93 o. 610 Principle 60 Interest/fiscal agent fees 630 Bond issue costs -new bond B1 loans: 490545 1bt Service -bade€-. 610 Principle 476.1 60 Interest / t 3 Total Debt Service Sanitary Sewer $119,359 WASTEWATER TREATMENT .SLANT 490210 Debt Service-00 bonds- 610 Principal $1 9,00 620 Interest $58,9. 630 Fiscal agent Pees 490215 Debt Service-SRF Loan 610 Pfirwipal $190,000 60 Interest $95, l 0 Total Debt Service Vv WTP S533,348 Total Sever Fund debt 652,707 $105,60 $13,190 $138,190 $150,11 $11,102 $,667 $,667 $4,7 $1,6 $575 $50 $575 $55,000 $53,000 $55,00 $65,000 $40,472 $39,141 $575 $13 $55 $4, 4 $5.158 $5,158 $514 4 $566 10 0 $368 $1 4, 60 S273,575 $ 4 ,153 $ 55,951 $1 9,140 $171, 10 $1. 1, 10 $164, 90 $, 5,3 1 $50, 81 $50,9 1 $46,084 575 $5'75 $19 ,000 $198,000 $206,000 $, .1 ,0}0 $ 7,4 0 $ ?,440 $79,440 $ 1,1 $529,911 $5W06 $508,231 $96,669 653 9"71 1782,381 $754 3 4 $752,620 127 SEWER BILLING FUND: 5310-454-43p620 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET 1FY02/03 FY03/04 FY04l05 FY04f05 FY05/06 ..j Personal Services S72,325 $73,1887, 1 ,$92,292 Materials and Services $22,605 $23,576 $31,469 $32,892,, 6' Capital [outlay o 4, 30 6�764 $119,053 S112,848 $127,559 PROGRAM DESCRIPTION The City bills eu towers for water service on a bi-monthly schedule, The administrative fee effective July 1 st is S3.25. per billing period. Y 05 BUDGET HIGHLIGHTS Line Item Detail: 54 Contract Services -$6,250. Includes 750 to Grizzley Security to Pick up utility bills at the grocery store locations and .375 % of thcost to have Gfizzley Security take daily deposits to the batik (costs sh rcd with Finance). Maintenance contract for ADG software for the 1 ti I i ty B iIIin , Programs is 0 year. Additional 3 75 for bank charges or customize software. 3, 0 - % cost of upgrading the sewer/water billing software to a GPS reading system. The upgrade will add features which include back low detection., low battery alert, and early leak. detection. The CPS radio read system is also faster and more: efficient. 128 SEWER BILLING FUND: 53 Q-454-43i3620 EXPENDITURE DETAIL Personal Services: 110 Salaries &. Wages 153 Health Insurance 155 Retirementµ 1 ERD Total Personal Services Materials and Services: 335 Membership & Dues 54 Contract services 55 Billing Costs/postage 373 School & Travel 522 Administrative transfer 8 Data Processing "Total Materials and Services 4 capital Outlay: Total .Billing Costs I ACTUAL i I ACTUAi. BUDGET I ACTUAL I I BUDGET FY02/03 FY03l04 FY04/05 I FY04/05 YASIQS 'TE's 1.9 2 2 2 2 $58,4 7 $58,3 8 $65,822 $ 4, 73 S72,593 $1 ,9 8 $11, 4 $17,766 $11,314 $15,31 $2,930 $3,206 $3,996 $3,969 $4,383 $7 ,3 5 $73,188 $87,584 $79,956 S92,292 $ 1 $7 $3 $1 8 $3 0 $1, 3 $2,372 $2,500 $4,136 S6,250 $1 ,1 3 $1 , '7 $12,500 $13,3 3 $1 ,500 $627 $188 $1,000 $11 $1,000 $ , l5 $3,3 5 $4,669 $4, 9 $3,89 $4,796 $5,4 5 $10,500 $10,500 $11,3 5 $22,605 $ 3,57 $3 1,4 $32,892 $35, 7 $94,930 $9 ,7 4 $11 , 53 $11 ,848 $1 7,559 129 STORM SEWER FUND: 5349-453-43 0246 PROJECTED REVENUE AND FUND SUMMARY ACTUAL BUDGET IACTUAL BUDGET 1 F /FY05/06 BEGINNING CASH 10100 CASK Operating $553,850 $4,4 1 $64,461 $74,150 10193 Casio, Designated Hwy 93 So. $395,000 $237,576 $237,57 $0 10122 Cash€, Capital Reserve $80,000 $115,000 $115,000 $106,112 Emergency Reserve $ $25,000 $25,000 $25,00 Adjustments to Cash. A/ $ ,23 $ , 52 $1,035, $13-042,037 $ l , 33,0 5 $879,2 2 REVENUES 343370 Storm .Assessments -billed $324,504 $398,567 $390,075 $434,934 363040 Penalty & interest $2, 97 S1,500 $2,085 $2,000 71010 Interest 1,277 $10,000 $81976$9,000 Revenue Bonds + i % for reserve $224,00 $0 $0 $338,678 $ 2 , 7 $401,136 $445, 34 Total Available $1,373,7 4 S1,666,104 $1,4341221 $1,325, t 9 EXPENSES Operations/Capital $168,853 $703,152 $226,538 $801,808 Hwy 93 SO. Project $157,424 $237,576 $322,860 $o Depreciation" S35,000 835,000 S35,000 $37,40E Debt Service $ ,451 $39,9 4 $5,5 1 $5,822 $36 ,727 $1, 15, 72 $5 99959 $844, 3€} ENDING CASH Operating Cash $664,461 $557,432 $748,150 $349,4 4 Designated Hwy. 93 So. $237,576 so $o $0 Capital reserve * * (target 140, 00) $115,000 $103,0 $10 ,112 $143, t 12 Emergency Reserve " (target $25,000) $25,000 $25,000 $25,000 $25,000 $1,042,037 $ 85,432 $ 79,2 2 $517.566 Amount of deprec iation $37,000 added to " ap ital Reserve Rate study recommended increases of 11.5% i n storm sewer assessments. 130 STORM SEWER FUND: 5349. ...................-453-43�245 . . EXPENDITURE SUMMARY ACTUAL ACTUAL, BUDGET ACTUAL BUDGET FY02/03 FY03/04 FY04/05 FY04105 FY05/()6 Personal Services S90,775 $80,7261 9,790 $119,240 $180,390 Materials and Services $34,794 $48,998 $83,200 $50,365 $158,938 Capital Improvements $36,836 $196,553 $737,738 $379,793 $462490 Debt Service $5,394 $5,450 $39,944 $5,561 $5,822 ,Depreciation $35,000 $35,000 $35,000 $35,000 $37,000 0 ,799 $366,727 S 1,015, i7 5 9,959 S844,630 PROGRAM DESCRIPTION The Storm Sewer Maintenance Division is responsible for the maintenance and operation ofthe Storm water collection, transmission, detention and disposal l facilities of the City of Kalispell. The purpose of this system is to collect and properly dispose of storm water from snow melt, rainfall and other sources without going through the wastewater treatment plant, The divk )on maintains over 33 miles of storin water facilities Including catch ba In , inlet, cu Iverts, storm drains, detention basins and ontfll. CLASSES RATE CAP VACANT 1 0.002078 01. ACRE RESIDENTIAL 11 0.004018 $97.48 1/2 ACRE E 90% COMMERCIAL 111 0.007 07 100% COMMERCIAL 1V 0,009009 Resolution 5041 adopted by Council 131 STORM SEWER FUND: 5349-453-43 (3246 FY 06 BUDGET HIGHLIGHTS Line Item Detail: STORM SEWER FUND 110 Personnel Services - Includes an additional FTE `E Engineering Position - This positions main responsibility will be to develop and implement the federal mandatory Storm Water Regulatory Compliance Phase 11 rules, 215 Compote- Software - $5,000 .replace Storm Software. Current software has become obsolete no customer service available). 357 Kalispell Facility Man Phase 11- $81,000 This will provide update and enlargement of the Kalispell Facility Plan to include information on future critical facilities that would be constructed as part of new development. It will provide a comprehensive guide for growth of the storm collection system infrastructure for existing and new development. 358 Impact Analysis - $15,000 Senate Bill 185 was passed into law by the Montana legislature in CY 2005. This new law allows Cities to establish and collect impact Fees related to the cost of supplying municipal services necessary to support growth. The law sets out very specific requirements for the establishment of impact fees. The law also sets out requirements for reviewing and validating foes that were in effect prior to the passage of SB 185. In order to be in compliance with the law, an Impact Fee Study is necessary to be done. The City completed a Storm Fee analysis as part of its most recent Rate Analysis. 'these fees were not implemented. This effort i11 update that earlier work and wi11 validate compliance with the requirements o f S B 185 10 Debt Service Principal: $5,454 0 It Service Interest: 368 th year of 7 year contract on Loader purchased in FY00. Capital Outlay: 944 Vehicles - $20,350 1 , 00 - Purchase of a staff car for the additional engineer. 1,85 0 - Represents 10% cost of staff car, The current staff car which is over 12 yrs old will be used around town by the additional engineer who was hired last year. Remaining costs will be split between Public Works, Water, Sewer, WWT, and solid waste. Total cost of staff car is S 1 ,0. 132 STORM SEWER FUND: 5349-453-430246 FY 06 BUDGET HIGHLIGHTS - Con't. .dine Item Detail: STORM SEWER FUND Cont. Capital Outlay: Cont. 947 Cross Connection Corrections - Carryover $226,130 1st Ave. E. and 2nd St. E. - $52,900 4th Ave. W. and 7th St. W. - 173,230 Correct existing system deficiencies by eliminating direct storin connection to sanitary sewer system, reducing the, inflow into the sewer system. 950 Lower Spring Creek design - Carryover $65,000 ImproveTnents are necessary to correct and reduce Flood elevations at Zaunersl ampton inn Area. 53 Liberty Street Storm Drain Improvements - 142,500 Storm drainage at the west end of Liberty Street is a problem because the consultant designed system does not function adequately. The current system is a drywell and should be replaced with a conveyance that properly drains the area. Y 05 ACCOMPLISHMENTS • Maintained 33.7 miles of stonn sewer mains. Removed grit and potential pollutants ftom approximately 900 storm drain catch basins and monitored and maintained inflow and outflow at 5 detention ponds. ,Added 9,369 linear feet of storm drain to City system and a new pumping station. Entered into a partnersbip with M OT and then co -developed and submitted a Storm Water Phase 11 Regulatory Compliance plan to MDEQ Repaired a broken storm line neap` Western Building Center 1 m prove ment and extension o(the storm utilities ways completed on US Rwy 93. Throu bout the project the serer/storm department worked closely with various contractors and utilities and made significant contributions such s: locating, and identifying sewer manholes and rains, storm catch basins and mains, television camera inspections, cleaning of basins, pump -station shut downs and changeovers. Obtained State concurrence to extend storm drain facilities around Outlaw Inn to correct local drainage problem. State paid 7 % of the cost. 133 STORM SEWER FUND: 5349453-430246 EXPENDITURE DETAIL Personal Service: FE's 110 Salar'cs & Wages 121 Overtime 153 Healtb Insurance 155 Retirement Subtotal 'Personal Services Materials and Services: 214 GIS Supplies &. Equipment 2.15 Computer Supplies & Support 216 Computer Equipment 221 Safety Equip. & Supplies 231 Gas &. Oil 241 Consumable Tools 320 Printing -blue prints, etc. 353 Auditing 354 Contract Services 355 Billing Costs 356 Stormwt r Reg Compliance Fees 357 Facility .Flan Phase 11 58 Impact Study 360 Repair & Maint. Services 371 Curb &. Gutter 373 School & Travel 410 Construction materials 510 Property & Liability Ins. 522 Administrative Transfer 528 Data Processing Tm-nsfer 32 lease Payments Subtotal materials & services ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02I03 Y03/04 FY04/05 FY04I05 FY05106..j 1.9 1.9 2.4 2.4 3. $6%606 $62,781 $93,955 $93,737 $147,232 $244 $5 $1,000 $1,304 $1,000 $16,784 $14,23 $19,255 $17,641 $23,331 $4, 141 $3,653 $5,580 $6,558 $,82 $90, 75 $80,726 $119,70 $119,2 0 $180,3 0 $6 $2t170 $ 00 W8 $900 $472 $591 $500 $563 $5,000 $500 $200 $500 $40 $500 200 $183 $150 $223 $150 $2,552 $2,99 $3,000 $,245 $6,000 $131 $114 $200 $106 $2.00 $4 $200 $200 $500 $600 $600 $600 $600 ,090 $12,110 $6,000 $,307 S9,000 $0 $0 $13600 $45 $0 0 $0 $35,000 $9,038 $5,000 81,000 $15,000 $22 $136 $1,000 $1,000 $3,21 $10,279 $5,500 $7,472 $5,500 $482 $1,248 $1,000 $979 $1,500 $1,440 $698 $8,000 $2,278 $8,000 1,981 $2,384 $3#600 $3,71 $5,500 $10,794 $11,954 $10,850 $10,850 $9,823 $2,19 $1 ,832 $3,200 $3,200 $2,45 $6,760 $1,600 $1,600 $1,600 $1,600 $34,794 $48,998 $83,200 $50, 65 $158,938 3 STORM SEWER FUNS: 5349-453-430246 EXPENDITURE DETAIL-Cont. Capital Outlay: 920 Building Addition (carryover) 933 Rate Study 935 Mosquito Drain Lift Station (carryover 940 Machinery & Equipment- (carryover) 94-4 Vehicles 97 Cross Connections 950 Spring Creek Engineering (carryover) 951 Construction Hwy 93 So. 952 Storm Drain Correction funds 53 Liberty Street Storm Drain Impry nts Subtotal tal Capital [outlay 53 490225 Debt Service 610 Principal 620 Interest 510400 1 Depreciation TOTAL Storm Sewer ACTUAL ACTUAL. BUDGET ACTUAL BUDGET FY02/03 FY03iO4 FY04/05 FY04105 FY05/05 02 $17,491 so so 16,18 1,250 so so 0,000 7,00 $44,354 $0 1,80 $1,860 S20,350 22 ,130 $8,557 $2274,630 $20,106 $65,000 $157,424 S402,748 $322,860 so S20,388 $20,000 $2,162 $10,000 $142,500 $36,836 $196,533 $737,738 $379,793 $462,480 , 1 $4,884 $32,714 $5,158 $5,454 773 $566 $7,2303 5,3 4 $5,450 $39,9445,5 1 $5,922 $35,000 $35,000 $35,000 $35,000 $35,000 202,799 $366,727 1,0 15,672 135 59,959 82. 3 SOLID WASTE FUND: 5510460-430840;430845 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: operating 10120 *Replacement Account 10130 Bond Reserve Change in A/R, Comp. Abs. REVENUES 43410 Assessments 363040 Penalty & Interest 382010 Saleofequipment 371010 Interest Eamings Total Available EXPENSES Operations Capital Outlay -operations Capital Outlay -replacement Debt Service *Dep ciation/Replacement Fund + UNFUNDED depreciation ENDING CASH Operating *Replacement Account Bond Reserve Total Cash ACTUAL BUDGET ACTUAL BUDGET FY03f04 FY04f05 FY04i05 FYflS/Ub 16,932 $22,463 $223,463 S243,235 $0,86 $1341436 $134,436 $72,144 $ l 6,000 $1 , 00 $16,000 $16,000 $06 $2,35 $262,812 $373,899 $376,734 $331,379 574,723 $593,096 $59 ,201 $600� 0 $4,073 $3,000 $5,10 41Y00 44 0 0 0 31,248 $750 $4,291 $2,500 $582,508 $596,846 $607,595 $ 06,500 843,320 $970,745 $984,329 $937,879 $442,232 $497,214 S462,324 $520,715 $o so 0 $4,233 o $ l 57,48 S 162,292 0 $29,189 $28,444 $2,334 $28,054 100,000 $100,000 $100,000 $100,000 $571,421 $783,506 $752,950 $653,00 4,250 $0 $0 so $23,43 $194,651 $243,235 1967733 $134,436 $ '6,588 $72,144 $ l 72,144 $ l 6,000 $16,000 S 1 6A0 $16,000 $3 3,899 $2 7,239 $331,379 $384,877 136 SOLID WASTE FUND: 55 t 0-460-430840;430845 EXPENDITi7RE SUMMARY ACTUAL ACTUAL BUDGET ACT[IAI.. BUDGET FY02/03 FY03/04 FY04/05 FY44/05 FY05I06 Personal Services $314,804 $325,648 $350,852 $333,822 3 61 832. Materials and Services $112,962 $116,584 $146,362 $128,502 S 15 ,8 3 Capital Outlay 0 0 4,233 Capital Outlay- .replacement $110,000 so $157,848 S162,292 0 DebtService/Board of Inv. 830,303 S29,199 $28,444 S29,334 S28,054 Depreciation replacement $82,020 $100,000 $100,000 S l00, 00 $100,000 $650'X9 $571,421 $783,506 $752,950 $653,002 PROGRAM DESCRIPTION .e Solid Waste Operating Division is responsible for the collection, conveyance aid disposal of all refuse accumulated within the city in an efficien.t and sanitary manner. QARBAGE RATES The garbage rates: Residential: $90.00 per year Non-residential: Gal. Current DUMPSTER Pick up Rates 2. Meekly 80.00 3 Weekly $11020.00 Resolution 5038 137 SOLID WASTE FUND: 551(3450430840;430845 Y 05 BUDGET HIGHLIGHTS Line Item Detail : Solid Waste a Fund 920 Tire Storage Building - $1,920 Enclose the area between the central garage shop and street department. This allows for a secure weather protected area to store tires. Represents 12% cost of the tare storage building. Remaining costs will be split between, Central Garage, Special Street, Water, Sewer, and WWT. Total cost of the tire storage building is $16,000. 44 Vehicles - $2,313 Represents 12. % cost of staff car, The current staff car which is over 12 ors old will be used a -round town by the additional engineer who was hired last year. Remaining costs will be split between Public Works, Water, Sewer, VVWT, Storm, and Solid 'Waste, Total cost of staff ear is $18,500. Debt Service - $28,444 - Garbage Truck. 610 principal - S 2,44 620 Interest - 1,510 4th year of f•� ve year loan (original amt. 15 9,26 5 FY 05 BUDGET ACCOMPLISHMENTS • Collected 8,606 tons of garbage from residential and commercial accounts. • leaned, trimmed and eliminated alley right-of-way encroachments which interfered with refuse collection. The new 2005 rear -end garbage truck is expected to be delivered around the middle of June. • Delivered 64 - 100 gallon containers. to new customers a Delivered 3 - 300 gallon containers to new customers Delivered 14 - 400 gallon containers to new customers 138 SOLID WASTE FUND: 551(i-460-43U84. ..(i;43asas.. ..... .............................. .. . __ Personal Services: FT 's 1 1 0 Salaries & Wages 1,21 Overtime/Call outs 15+3 Health Insurance 155 Retirement - PER Total Personal Services Materials and Services: ices. 213 Small Office Equipment 216 Computer Equipment t Suppott 218 Garbage Containers 221 Safety Equipment & Supplies 24 Janitorial Supplies 2.29 Other Supplies 231 Gas and Oil 41 Consumable Tools 331 Publications ation 341 Electricity 344 Natural Gas 345 Telephone 54 Contract Services 355 Billing Costs (County) 360 Repair & Maintenance 66 1 ui1 i Maintenance 369 Radio Maintenance 373 School & Travel 388 Medical services 510 Property & Liability Insurance 512 Uninsured -Loss w Deductible 521 Central Garage Transfer 522 Administrative Transfer 528 Data Processing Transfer Total EXPENDTTURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02f03 FY03l04 FY04/05 FY04/05 FY05f06 . . $24 ,264 $253, 3 $26% 41 $262,436 $284,436 $1 P-023 $3,520 $5,000 $2,039 $5,000 $51,65 $5,77 6,162 $53,525 $55,638 $13,152 $15,423 $16,049 $ 5,8,2,2 $16,758 3 14,8 04 $3 5,648 $35 ,852 $333,8.22 $361$ 32 $566 $ $1, 50 $30 $1,35 8799 9 $987 50 1 S1,500 $14, 37 $12,972 $15,000 $13,555 $17,000 $253 $233 $3 $119 $30 $212 $146 $3 $251 $40 $1,47 $ 1 35 $, $254 $2,000 $12,893 $14,876 $15,000 $ 0,979 $ 5, 00 $408 $ 44 $50 $421 $55 so $ $250 S24 $300 $1,183 $1,141 $1,500 $1,145 $1,500 $1,926 $3,2 6 $4,300 $3,231 $4,300 $155 $233 $40 $ 64 $400 $4, 65 $4,017 $7,000 $4,675 $%000 so $ $1,50 $45 $ $170 $ $750 $216 $75 $51 $11 $50 $730 $500 $ 6 $135 $500 $411 $5 0 $481 $1,118 $2,00 $1,986 $2,500 652 $534 $75 $525 $75 $13#059 $1.1,347 $15,000 $11,925 $16,000 $0 $0 $7,50 $o $7,500 $35,000 $35,000 $32,000 $3 , 0 $32,000 $17,673 $2 ,772 $25,412 $25,412 $20,803 $ �092 $ ,785 S3,700 $3,7 0 $5, 3 $109,4 1 $112,000 $1 8,3 l 2 $12 ,841 $14 ,93 3 139 SOLID WASTE FUND: 5510-460-430844;43 Q84S EXPENDITURE DETAIL ACTUAL FY02f03 ACTUAL FY03/04 BUDGET ACTUAL BUDGET FY04/05 FY04/05 FYOS{QG 430845 a bay/Materials &Services 224 Janitorial Supplies 225 9 350 12 350 341 Electricity 703 03 $1,000 l 3 $1,100 342 dater so so 250 .250 344 Natural Gas $2,159 $3,567 $4,200 $4,189 5,000 360 Repair & l aint Services 12 $118 $1,500 140 $1,500 366 BuildijigMaintenance 462 0 750 $392 $70 3,561 S4,584 $8,050 S5,662 $8,950 43040 Capital Outlay: 920 Building S1,920 944 Vehicles $2,313 0 0 0 so $4,233 430840 CapitalOutlay: Replacement funds 940 Garbage Truck $110,000 0 $125,000 $132,957 0 944 Vehicles 32, 45 $29,335 so Subtotal Capital [outlay S110,000 0 $15714 t 2,292 $0 490545 Debt Service/Garbage Truck 610 .Principal $26,544 $26,544 $2,44 $26,544 $26,544 620 Interest $3, l 5 J $2,645 $ I ,900 $1,790 $1.510 30,303 $29,189 $28,444 $28,334 $28,054 10400 Depreciation (funding 100,000 for F06 31 Depreciation expense 2.,020 $100,000 $100,000 $100,000 $100,000 Total Solid Waste 650,0 9 $571,421 $783,506 $752,950 $ 53,002 10 PARKS &RECREATION Parks Department 683i228 Recreation Programs 1301489 Youth Camps 136,511 Sports 1 j509 Aquatic Facility226,484 Parks In Lieu55,000 Urban Forestry 127j640 to 7570 1,525,231 PARKS DEPARTMENT FUND: GENERAL 0€}0-436-460430 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET `Y02/03 FY03f04 'Y04/05 FY04/05 EY05/06 Personal Services $330,932 $355,95339 , 6 39 ,31 3,90 Maintenance & Operations $89,287 $89,015 17% 7 $166,022 $107,500 Debt Service $6,659 SV90 $11,2. 5 1 t,2.71 S33X6 Capital Outlay $64,473 $9,829 $101,200 $93,538 $IM500 $ 91,3 1 $463,887 $690,540 $669,143 $683,228 .PROGRAM DESCRIPTION It is the goal of the Parks Department to maintain existing park and green spaces to the public expectations and to respond to growth by exploring additional parkland opportunities and recreation user demands. This years budget is a reflection of the continued commitment to maintain, operate and improve our park lands, trails and open spaces to the highest levels possible. Our open spaces continue to expeence an increase in usage with impacts, and staff hours to perform as maintenance tasks con.tin a to grow proportionately, Currant maintenance costs are approximately 17.1 per acre of parkland, which is remarkably low considering the statewide average of approximately 5 / acre. This years budget will run parallel to our stated goals of addressing space needs, nurturing partnerships within the community, equipment maintenance and stabilization of maintenance staffing levels to accommodate growth and securing user satisfaction and adding to the "Quality of Life" in Kalispell. 142 PARKS DEPARTMENT FUND: GENERAL 1000-436-460430 FY 06 BUDGET HIGHLIGHT'S Line ItemDetail: Parks Dept. 110 Salaries - Office assistant for . 5 F` E for office help. 1 /2 time employee to full time. Salaries x increases due to union contract and additional -5 ffe for office help split with Parks budget. 229 Other Supplies - $9,500 Increase due to necessary fertilizer and weed spray; increase in acreage and turf areas. 241 Consumable Tools/Small Equipment - $1,800 Increase $800 dire to purchase of replacement equipment: push rnower, rototiller, weed eater-. Debt Service - $33,326 (Boom Track 4th year of 5 ; aerator 2 nd of 5 years; mower & pavilion 1 st of 5 years) 610 Principal: Boom Tiuck. - $6.955 Aerator $4,004 Mower/Tractor ,437 Pavilion S 10,651 620 Interest: Boors Track - 1 9 Acr for S514 1 owerffra for 1, 42 Pavilion 2, 24 937 Projects Woodland Park - $22,000 Phase 1- replace existing east side pedestrian bridge complying with safety concems and raking, handicap accessible, as prioritized in Woodland Park Master Plan. rake is -- 1,500 Thompson Parr. - Phase 1- demo tennis courts & rebuild basketball courts $15,000 1rawrence, Park w partner w/ Friends of Lawrence Park to develop west area (2.5 acres) wl irrigation and landscaping - S 16,500 7 City Wide Parks Master Plan - $40,000 Create a city wide pars master plan for the future growth of parks and greenspaces. Master plan will identify current inventory, future improvements and necessary costs and required development needed to keep pace with growth and demands. 0 Equipment - $21,000 Replacement of two trucks - purchase slightly used flatbed and maintenance vehicle at GSA auction. UNFUNDED 97 Projects/Parks Improvements Purchase of athletic field line sprayer - $3,000 Woodland Park - Phase 11 replace existing west pedestrian bridge - $25,000 Parks relocation of administrative offices and community center at Armory - based upon architect'sanalysis required remodeling costs of $650,000 - $800,000. 143 PARKS DEPARTMENT FUND: GENERAL 1000-436-460430 FY 05 BUDGET ACCOMPLISHMENTS • Equipment replacement and purchase: John Deere Tractor and Out Front Mower Acquired and improved with irrigation and seeding, 2.7 acres of donated park land to Northridge .Park Completion of year round bathrooms and pavi iai at Woodland Park 144 PARKS DEPARTMENT FUND: GENERAL 1000436460430 EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET 'FY02/03 FY03/04 Y04/05 FY04/05 J., FY05/06 Personal Services: F' 's 5.8 5.8F6.35 110 Salaries and payroll costs $1 7,111 S205,539 $242,877 $242,8 1 $264,212 • 11 Salaries - seasonal S68,437 $73,996 $80,025 $80,017 $78,797 121 Overtime. Cali outs $6,536 $5,461 $4,000KOM 153 Health Insurance $54,848 $55,43 $5,992 $56,518 $57,173 155 Retirement $14,000 $15,494 $14,574 $1 ,106 $15,720 Total Personal Services $330,932 $355,9 3 $398,468 $398,312 $423,902 Maintenance +& Operations: 210 Office Supplies 52 $91 1 �0 0 911 $ l,2# 0 213 Small Ogee Equipment $4 2 $275 $500 $458 $500 21.5 Computer supplies/services eont.raeted services/tapes, etc) $1,500 $1,474 $1,50 221 Safety Equipment glasses, boots, eat ply $484 $453 $200 $15 $800 224 Janitorial Supplies (ALL PARKS) $1,706 $1,585 $1,700 $1, 17 $2,500 229 Other Supplies (fertilizer, weed spray, sc4 $7,710 $7,384 $8,500 K575 K50 241 Consumable Tools / Small Equipment + ; $902 $1,185 $1,000 S604 100 320 Printing 1 or ation brochures) $4 6 $1,106 $1,500 $1,279 $1,500 333 Subscriptions $158 $10 $200 $18 $250 35 Membership & Dues $. 9 3 $7.10 S500 S530 $ 00 337 Advertising legal notices, ads $ .177 $1 $500 $0 $500 341 Electricity $203 $19,368 $17,725 $15,510 $20,000 342 Water/Sewer $3 3 $192 $1,000 $802 $1,200 344 Natural Gas $3,451 $5,731 $5X0 $5,581 $5,000 345 Telephone & Communications $1,03 $1 P546 $1,900 $1,528 $1,900 354 Contract Serviees/Tenn is/ Depot Park1We $6,076 $4,366 $5,300 $5, 95 $4,000 356 Consultants $0 $2,399 $3,000 $1, 71 $1,000 362 Equipment Maintenance $1,354 $7 $2,000 $1 �411 $2,000 364 Landscape, Flowers & gardens $5,910 $7,091 $7, 00 S5,034 8,500 366 Building Maintenance $1,406 $2,512 $4,500 $4,595 $4,500 367 Vandalism Repairs $3,525 $2�700 $ ,000 $2,831 $4,000 39 Radio Maintenance 2 new radios) $0 $250 235 $1,00. 73 School & Travel $941 $1,81 $2�000 $.1,918 $2,500 80 Training Material $2 $250 $113 $250 14 PARKS DEPARTMENT FUND: GENERAL 1000-436-460430 388 Medical services, DrugTesting 395 Equipment Rental 420 Metal ProducWFencing 430 Woad Products/Picnic Tables 440 ligation Supplies 452 Gravel & top soil 522 Office rent Total Maintenance & Operations 437 Pool (amended) 354 Contract Services 820 Operating Transfer to 22.15 EXPENDITURE DETAIL -Cont. ACTUAL ACTUAL BUDGET ACTUAL, BUDGET FY02/03 FY03/04 FYaQ/OS FY04/05 FY05/06 380 $488 S400 693 $ 00 $658 $1,085 $1,500 .94 S11500 1,4€ 1 $789 $2,000 $2,004 $2,000 1, 4 751 $1,500 $4521,500 3,461 $2,064 $3,500 $2,584 $3,500 ,777 $2,097 $2,500 6 7 $2,500 1,5 5 $19,200 $19,20019,200 $19,200 9,2 7 $89,015 $103,125 $89,728 1 7t5 0 4PO $3,83 72,4 2 $72,462 so so so 7,462 S76,294 0 Debt Service; 490545 610 Principal l /Board of Investments $5,897 $8,135 $10,477 $10.,478 $29,048 620 Interest /Board of Investments $76 9 5 793 $4,279 Total Debt Service S6,659 $9,090 $11,285 $11,271 $33,326 Capital Outlay; 9.7 City wide parks master plan $40,000 937 'woodland pavilion & restroorns 05 !bridge €1 46,5€ 0 $38,984 2 P 937 Lawrence Park i gation/landscaping 16,500 937 Thompson Park (tennis cts/bball overlay) $30,853 S9,829 15M00 940 2 Trucks (flatbed/maintenance truck) 33,6 1 45,2 45,054 S2IMo 944 Staff Car $9,500 $9,500 Total Capital Outlay $64,473 M829 $101,200 $93,53811 .50 TOTAL $491,351 $463,887 $690,540 $669,143 $683,228 4 RECREATIONlSpecial Events FUND: GENERAL 1040436-460431 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET I.FY02/Q3 FY03f04 FY04/05 FY04/05 FY05f06 Personal Services $68,16 $65,876 $65,52965,041 $84,856 Maintenance & Operations $30,3 4 $36,593 $42,343 S420754 , $98,710 $102,469 $107,872 S107,116 $130,489 PROGRAM DESCRIPTION The goal for the Recreation depaitment is to provide quality recreational opportunitics through classes and activities at an affordable fee for the citizens of Kalispell. This years Recreation budget agenda includes: special events, adult recreation activities, cultural classes and specialty programs. This department offers a hand full of prograrns at no charge, Examples of these no fee programs are anta's Calling Punt, lass and Kick, Woodland Park lee Skating Cornmunity Day, and the Ice Cream Social. Our free picnic In The Park concert series bad over 15,000 attendees last summer at 21 conc rts, This ever popular program wi11 be back again this year bigger and better than ever, with a 1 %+ payback percentage. The reemation department is continuing to keep up with trends and community requests for additional programmi g by adding new programs such as adult cooking classes, knitting and scrap booking. .based op these estimates the costs to the residents is SO.66 per resident per month. 147 RECREATION/Special events FUND: GENERAL 000-436-460431 Y 06 BUDGET HIGHLIGHTS Line Item Defeo: 110 Salaries Salaries - increases due to: 1 union co tract and 2 additional .5 Re for office (split with Parks budget). 210 Office Supplies - 500 Increase $20 to cover the increased costs of paper, ink cartridges, etc, 2-29 Other Supplies - 500 Increase $145 due to continual need to maintain supplies and materials for programs. 0 Printing -$5000 Increase $ 00 to cover the rising cost of paper for program guide for summer concert series, all costs are reimbursed through the sale of advertising, sponsorships, and donations, 35 Telephone and Communications - S50 Increase $00 due to change of cell phone plan, 354 Contracted Services - $31,433 Increase $100 to cover Picnic In The Park concert series, musicians, sound production, skateboard camps, and dance lessons. 355 Bank Fees/Credit Card Fees - $2,000 Additional line item for costs related to implementing credit card usage for the public. FY 05 BUDGET ,ACCOMPLISHMENTS i Expanded to 64 page program guide for summer concert series, all costs a reimbursed through the sale of advertising, sponsorships and donations 3,00est.) Responded to public input and implemented programs based on community it requests. These programs included kayaking classes, skate board camps, and Contra dancing. Moved lee Cream Social from Woodland 'ark into concert series and served over 1500 ice cream sundaes. Expanded youth art camp and partnered with private local artists and private organizations including Sassafras and the Hockaday. 148 RJE,'CREATION/Special Events FUND: GENERAI. 1000-436-460431 Personal Sep-res.- FrFls 1 10 Salaries and p ayroll costs 111 Seasonal Salaries 121 Overtime 153 Health Insurance 155 Retirement Total Personal Services Maintenance & Operations: 210 Ore Supplies 229 Other Supplies 241 Consumable Tools 20 Printing 33 3 Subscriptions 335 Membership . Dues 3317 Advertising 345 Telephone &. Communications 354 Contract Services 355 Bak FeestCredit Laid Charges 3 chool & Travel Subtotal M TOTAL EXPENDITURE DETAIL ACTUAL FY02/03 ACTUAL FY03l04 BUDGET F1f04105 ACTUAL FY04f05 BUDGET FYOS/Qb 1*1 1.1 1.1 1.1 1.6 S37X4 S39,54543, 99 $42,678 S58,222 1 8M6 $14,220,7 3 $8,915 0 0 00 €} $9,656 $9,65610,02 , J f 8 $13+757 $2,500 S2,41 2, .10 $2,1634 $3,462 ,316 $65�876 S65,529 $65,041 $84,856 1 90 220 S250 $203 00 $10100 $7,183 y47t15 2 W , V £! y 5 00 so 'l $25 $5,068 $4,100 $4,099 $5,000 1 10 0 10 $ 0 20 0 20 74 3 00 11 0 6 3 2 0 690 .D S155 $2,000 $491 79 00 00 0 $30,394 $36,593 142,343 $42t075 $45,633 S98J $102,469 $107,872 $107,116 $130A 149 YOUTH CAMPS FUND: GENERAL 1000-436-460448 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02/03 FY03/04 FY04105 FY04/05 FY05/06 Personal Services $76,715 $98.,801 $134,504 $134,116 $102,786 Maintenance &. Operations $25,850 $34,831 $43,30637, 1$33,725 $102,565 $133,632 $177,810171, 3 1 ,511 PROGRAM DESCRIPTION The Youth programs are designed to meet the needs of the public by providing recreational opportunities for personal growth. social, and economic benefit at an affordable fee. Our summer Day Camp programs continue to be very popular with the community and will continue to strive to meet the public demand. Our camps provide a well rounded recreational program to include activities such as swimming, educational and cultural field gips, art programs, games and sports and hands on activities sponsored by local businesses. Many partnerships have been utilized within the community to make our camps a very affordable, successful and popular program.. relatively new partnership with School District # 5 is to facilitate an after school program. We took advantage of grant opportunity this year and will re -apply for funding and grants to support this very worthwhile and needed program in the future. 150 YOUTH CAMPS FUND: GENERAL 1 QOt}-436460448 FY 06 BUDGET HIGHLIGHTS Line Item Detail: Ill Seasonal Salaries 470,000 Decrease $38,138 due to downsizing After School program and eliminating fitness program., 354 Contracted Services - $25,000 Decrease $5,554 due to downsizing After School and eliminating fitness program. 355 A fter Se hooI Program - $3,700 Decrease $9,375 due to participation level at. 20 youth per day. FY 05 BUDGET ACCOMPLISHMENTS 11 weeks of summer day camp saw over 3400 participants, averaging 71 per day. • The Youth Camp utilized the retrofitted Woodland Park Center l ruckhauser bathhouse) 0 We were successful in acquiring Montana Out of School Time grant -$5000 Provided Youth programs year-round when school district #5 was out for holidays and PIR days. YOUTH CAMPS UNTO: GENERAL l Q40-436-46fl448 EXPENDITURE DETAIL Personal Services: FT' 110 Salaries and payroll costs 111 Salaries -seasonal 121 Overtire 153 Health Insurance 155 Retirement Total Personal Services Maintenance Operations; 210 Ogee Supplies 9 Other Supplies 30 Printing 335 Membership bershi & Dukes 337 dv rti i g 345 Telephone &. Comm_ 354 Contracted Services 55 after School program 366 Building Maintenance 373 School & Travel Total M & TOTAL ACTUAL FY02f03 ACTUAL FY03/04 BUDGET FY04/05 ACTUAL FY04/05 BUDGET FYUS/Ofi I I I 1 1 $26,745 $30,988 $30,353 $30,112 $31,74 $38,999 $56,413 $94,138 $93,822 $63,510 $6 3 $ 39 $600 $63 $60 $8,778 $8,778 $7,630 $7,569 $ ,0 4 $1 *500 $1,7 3 $1,7 3 $1, 3 $1. 40 $ ` , 715 $9 , 0.1 $1 4}5 4 $134,116 $10 ,78 $ $ $415 $ 44 $500 $5,1 1 $9,641 $4,812 $5,573 $5,000 $ $1 $30 $156 $30 $150 $ $1 0 $500 S190 $500 $0 5500 $ 04 $6 9 $600 $41 $600 $19,289 $ 3,041 $3 ,554 $ 5,6 1 $22,075 $4,975 $4,810 $3, 00 $500 $3 7 $ 00 $490 $1,003 500 $5 $500 $25,850 $34, 31 $43,30 $ i,714 $..�3y'7 5 $10 .565 $133,632 S177,810 $171,830 $1 6,5 l 1 152 SPORTS FUND: GENERAL, 000-436-460449 EXPENDITURE SUMMARY ACTUAL, ACTUAL. BUDGET ACTUAL, BUDGET FY02/03 FY03/04 FY44/05 FY04f05 FY05106 ,personal Services $15,393 $50,057 $65,314 $60,283 $66,716 Maintenance & Operations $9,510 $6,529 $18,785 $13,951 $24,793 $24,903 $56,586 $84,09974 34 $91,509 PROGRAM DESCRIPTION Our goal in providing quality sport programming is to meet the public demand with a positive, educational, healthy environment with fun activities for all who wish to participate at an affordable cost. Changes that have been rude to this years budget are as follows: The Youth Basketball and , igf'oot Soccer programs have been dropped, due to a lack of interest. We have adjusted to new trends by adding youth basketball and soccer tournaments_ The following programs continue to be very popular and in demand: Little Dribblers Basketball, .little Squirts Basketball Men's ,Basketball, Little Kickees Soccer-, Spring Soccer, l unnin Rascals Football, Punt, Pass & Kick, Skibsrud Scramble l ualthon, Pee Wee Sports Camp, Mini pee Wee Sports Camp, Sky Hawks Sports Camp, Golf Lessons, and Ice Skating Lessons. The payback percentages for youth sports are generally higher based on greater participant levels than the traditional recreation programs. 153 SPORTS FUND: GENERAL 1000-436-460449 Y 06 BUDGET HIGHUG TS Line Item .detail; 230 Other Supplies - $12,732 Increase due to addition of Basketball and Soccer Toumament equipment and awards 7 Advertising - Increase 00 for adequate notification ofBasketball and Soccer Toumarncnts. 4 Contract Services Increase $1436 due to addition of Basketball and Soccer Tou ament referees 355 Basketball -$7000 Decrease $3393 due to shift in program restructuring - combining 5 on 5 and 4 o 4 basketball leagues, FY 05 BUDGET ACCOMPLISHMENTS Increased participation in Spring Soccer (408), Little Kickcrs Soccer (106), Skibsrud Scramble 4 . Partnering with Flathead Little Guy Football drastically increased participation in the Punt Pass & Kick Program 50 By reacting to public requests and programming trends we have been able to maintain a high level of user satisfaction and ,provide duality recreational programming. Continued to work with private organizations to help r u-n youth sports programming. 154 SPORTS FUND: GENERA[. 1 UQO-436-460449 Personal Services: FTE's 110 Salaries and payroll costs III Salaries -seasonal basket all '04) 121 Overtime 153 Health Insurance 155 Retirement t 'oral 'Personal Services Maintenance & Operations'. 210 Office Supplies 229 Other Supplies 320 Printing 335 Memberships & Dues 337 Advertising 35 Telephone & Comm. 354 ContractedServices 355 Basketball program costs 73 School & Travel Total & TOTAL EXPENDITURE DETAIL ACTUAL FY02l03 ACTUAL FY03/04 I BUDGET FYE14I05 ACTUAL FY04/05 BUDGET FY05/06 1.39 139 1.39 $,745 $30,988 $3,712 $38,549 $47,652 ,$4537 $4, 97 $9.,694 $6,495 $1,823 300 277 300 , 778: $11,993 $14,129 $13,1 5 $14,32 $2,243 $2,479 $2,479 $1,857 $2,22 $15,93 $50,057 $65,314 $60,283 $,71 $175 $118 $450 $9,842 $8,385 112,732 $100 $100 S300 150 $25 $150 $35 $27 $2.5 $4 0 $30 $40 $90 $07 $2,336 $9,510 $ ,529 $6,393 $3,440 $7M00 5 00 492 $6 00 $%510 $ ,529 S18,785 $13,951 S24,793 $24,903 $56,586 S84,099 S74234 $91,509 155 AQUATICS FACILITY FUND: 1000-437-4604.45 General Fund Personal Services Maintenance & Operations Capital Outlay EXPENDITURE SUMMARY PROGRAM DESCRIPTION General Fund BUDGET BUDGET FY04/05 FY05/06 17 ,36 1 3,434 65, 5 t05 $241,8196A84 Our goal this year at the Woodland Water Park is to continue striving to operate in an efficient, customer friendly and safe environment. This year Woodland Water Park is scheduled and programmed for 80 days of fun filled aquatic recreation for all ages, n additional 65 hours per week is allocated for swinuning lessons and specialty classes. We have programmed the pools to acconunodate approximately 1,500 students of all abilities and ages. The facility will strive to be more user friendly by providing sbade features, grills for private parties and allotted time for open swim extended by 15 minutes per session. Special events involving community partnerships will be happening o Wednesday evenings after the regular open swim. There is an anticipated increase in staff numbers (from 62 to and their hourly wages rate is reflected in this budget, in order to be competitive with the surrounding aquatic Facilities insuring ret€ mi g experienced and qualified staff, Staffing is a high priority in operating Woodland Water Park. 156 AQUATICS FACILITY FUND: 1000-437-460445 General Fund FY 06 BUDGET HIGHLIGHTS Line Item Detail: 111 Seasonal Salaries -- $153,477 Increase $ 5,6 10 to stay competitive wi th wages for seasonal pool staff in order to maintain high duality of staff. 1 Electricity - $10,500 Increase .,00 based upon actual casts. 344 Natural Gas - $10,000 Decrease $26,000 based upon actual costs,. 345 Telephone and Communications - $1,100 Increase 300 based upon actual dills. Aquatics Certification Fees - 00 Additional lime item for Red Cross certification Fees. FY 05 BUDGET ACCOMPLISHMENTS Grand Opening of Woodland Water Park with 35,569 patrons attending fist season and $176,750 in revenue (includirig June 04 and through year to date). 157 AQUATICS FACILITY FUND: ] 000-437-46p445 General Fund V# Personal die: 110 Salaries and payroll costs 110 Seasonal Salaries 121 Overtime 153 Health 155 ,retirement Total Personal Services Maintenance a earatio s: 210 Office Supplies 213 Small Office Equipment 221 Safety Equip. & Supplies 224 Janitorial Supplies 226 Chlorine & Chemicals 228 Concession staved 229 Other Supplies 241 Consumable Tools 320 Printing 337 Advertising 341 Electricity 344 Natural Gas 345 Telephone & Communications 354 Aquatics certification fees 362 Equipment Maintenance 366 Building Maintenance 373 School & Travel 380 Training Materials Total M & 0 Total Pool Budget EXPENDITURE DETAIL 158 General Fund BUDGET BUDGET 1 ' 0.5 0.5 $18,368 $1 ,798 $147, 7 $155,576 3,00 S3,000 ,055 $4,970 ,079 $1,090 7,39 $13,434 500 500 200 20 150 $150 $1,200 $1,200 , 50 $9,150 5,0 0 $5,000 2,750 $2,750 300 300 250 250 $100 Wo 7, 70 $10,5 00 $,00 1000 00 $1,100 50 $00 00 $400 $400 $300 $300 $250 250 $5,40 $43,050 PARKS IN LIEU FU.. ...................ND: 2210-436-45{343t} PROJECTED REVENUE AND FUND SUMMARY ACTUAL BUDGET ACTUAL BUDGET Y03/04 FY04/05 FY04/05 FY05/06 BEGINNING CASH CASH REVENUES 365000 Donations 346080 Subdl isjo Payments: Northview Heights J&F Coast.) Meadow Creek -Dry Bridge Stratford Subdivision - .Begg Village Heights -Woodland Improv. estiew Estates (NW) Muskrat Slough -Willow Glen Trail E Ashley Park -Somers land co. (SW) Owl Corp. - Sunnyside (SW) Glacier Commons/AZ holdings Three Mile Subdivision-T. Birk (NW) River Glenn E Kamen Rock APEX Ashley Meadows Empire Estates (N'W) Total Available EXPENDITURES Park Improvements ,ENDING CASH Cash Carry over $1,719 $44,914 $38,643 $66,9 8 $1,338 $21,768 $0 $7,600 $7,64 $,40 S3,300 $2,000 $8, 0 000 $9,177 $6#655 $6,655 $6,000 $8,088 $30,2 0 $26,910 $26,910 $7X0 S11,250 $3,887 $3,S13O $69,39 $741 81 �846 $26,000 ......... ... ......$71 , l 9 119,79 $ l 20,489 92,98 $32,466 $70,823 $ 3,. 81 $55X0 $38,643 $48,756 $66,9 8 $37,908 59 PARKS IN LIEU FUND: 2210-436-460430 EXPENDITURE SUMMARY ACTUAI. ACTUAL BUDGET ACTUAL BUDGET FY02/03 FY03f04 FYU4/OS FY04/05 FY05/06 Maintenance & Operations $1 ,6 4 $32,170 Capital Outlay $6,100 $96 $,3 $,.59 so $6,100 $45,322 $,000 $1 ,7 4 1466 $70,823 $53,5 1 $ 5,O00 PROGRAM DESCRIPTION This budget appropriates Parks -in -Lieu of funds received by the City from developers to make improvements in specific parks, This coming year we anticipate the income as listed on the revenue page. By state law this money can only be used for purchase of Park land and or development and improvement of park lards. Parrs In Lieu money wi 11 be used for expenditures for park development projects and improvements to parr lands, however no expenditure of funds will take place until the park in lieu revenues have been received by the city_ These park in lieu budget numbers represent ,potential developments that may contribute crib in lieu ofpar l nd over the next 12 to 24 months. The numbers and timing of these projects are a best guess on the }part Tri-City Planning 0Mcc Line item "Park Improvements" will be used to replace or establish new park areas when money is available e anticipate beginning park improvements at Western Drive Park (formerly referred to as SuTinyside), a walking trail and landscaping at Sunset Park and a basketball court and landscaping at Empire Estates Park. 16 PARKS IN LIEU . .FUND: 2210-436-4bQ43fl EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET .......... ....Fi�02/�3 .1 ........FYQ3/p4 F'Y04/OS FY04/O5 `YOSffl6 826 Transfer to I T AIMeridian Trail 34 Park Improvements Sunnyside & Sunset playground, irrigation systems Sunset (walking in trail &. landscaping) Empire Estates (b-ball court &. landscaping Western ysi e TOTAL $12,624 $32,170 S8,723 $8,259 0 ,100 $296 $501000 $45,322 30 VO 12,100 t000 1 ,000 ,000 ..................................................................................................... . $18J24 $32,46670, 3 $53,581 X 0 1.1rI. FORIESTRY RIND: 2600-436-450433 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CAST 10.10 CASH REVENUES 3 63 0 10 Assessments ai11ed 304 1. on Assessments 343012 Cbarge for se ce 334121 DNRC -Arbor Day grant Total Available EXPENDITURES Forestry ENDING CASH CASH ACTUAL BUDGET ACTUAL BUDGET FY03/04 FY04/45 FY04105 FY05/06 $3,333 $2,303 $2,303 $33,66 $104,4 1 1 1 4,263 $1 1 ,279 $ 1 27,00 21 $400 $739 $60 $1�11 7 0 $0 $0 $0 $400 $0 106,740 15�413 $1M498 S127,650 $14 , 73 $143,716 $147,801 $1 1,336 $116,770 $11 ,7 3 $114,115 $127,640 6 $2,303 $24,933 $33,686 $33,696 FORESTRY FUND: 2600436-460433 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDG "1 F' Fl F'/ FY05/06 Personal Services $96,233 $98,975 $97,442 $96,541 $104,143 Maintenance & Operations1 , 5 1 7,75 $21,341 $17,574 $23,497 Capital Outlay () o 114,41 $116,770 $118,783 $114,115 $127,640 PROGRAM DESCRIPTION It is the goal of our Urban Forestry program is to continually protect, improve. enhance and expand our valuable urban forest. We strive to promote community awareness and involvement, while educating and guiding the public as to the importance of an urban forest. The Urban Forestry program is responsible for the meeting the requests and demands of the community in regards to care and maintenance of over 5000 trees. Requests are received daily for pruning, removal of hazardous trees, planting species selection, disuse control and cage. Costs related to the planting and maintenance of our urban forest continues to increase, howev r the number of benefits of a Urban Forest in a community far outweigh the costs. This budget period we anticipate planting 75 trees in the public right away and open space, while pruning ±_500 trees and removing 25 hazard trees_ Resolution 539 adopted by Council Rate: .0 135 per sq. 11 per lot 15 0 residential cap and eommer ial carp 163 FORESTRY FUND: 2600-436450433 FY 05 BUDGET HIGHLIGHTS 1 Consumable Tools - $2,450 Increase due to replacement purchase of hydraulic pole saw for booni truck and replacement chain saw Unfunded 940 Ster/Grinder - $19,500 Replacement or 1955 stomper grinder for which parts are no longer available. ff 04 BUDGET ACCOMPLISHMENTS • .wised cap for large pet assessments to increase revenue • Continued pruning, removal and planting and recycling programs. • Planted 75 boulevard and park trees. 164 FORESTRY FUND: 2600-436-460433 Personal Services: FTE' 1 1€1 Salaries and payroll costs 121 Overtime 13 Health Insurance 155 Retirement Total Pecs na1 Services Maintenance & Operations: 210 fc Supplies 229 Other Supplies 241 Consumable Tools 312 Postage 333 Subscriptions 34 Contract Services 362 Equipment Maintenance 364 Trees 373 School & Travel 510 Liability & Property Insurance 22 Administrative Transfer 28 Data Prmessing Transfer Sub -Total Maintenance & Operations TOTAL EXPENDITURE DETAIL ACTUAL FY02/03 ACTUAL FY03/04 BUDGET Y04/05 ACTUAL BUDGET FY04/05 FY05/06 .1 2.1 2.05 2.05 2.05 $74,711 $74434 $71,984 $71,984 $7,882 $1,699 $1,7 7 $ $4 4 $500 $1 ,149 $18,2 0 $2 ,688 $19,488 $1 % 68 $4,64 K 84 $4,270 $4,615 $4,693 $96,233 $98,975 $97,442 $96,41 $104,143 $ $ $ $0 $0 $67 $1 3 $500 $114 $400 $4 $429 $ $145 $2,450 $ $ $0 $4 $ $ $ $1 $1 $100 $1,939 $815 $2,500 $2 3 $2, 0 $39 $8 $ $36 $500 $8,943 $8,1 4 $7,500 $7, 8 $7, o $ $ 8 $3 $1 $3 0 $2,0 9 $2,4 7 $2,410 $2, 39 $3,00 $3,684 $3,48 $,631 $,631 $4,697 $449 $646 $1,3€1 $1,350 $2,400 $ 1 8,28 $17,795 $21,341 $ 1 7,74 $23,497 $114,491 $116,770 $118,783 $114,11 $127,640 165 ISTEA FUND: 2975-436-460457 PROJECTED REVENUE AND FUND SUMMARY ACTUAL BUDGET ACTUAL BUDGET 1 / 1 BEGINNING CASH CASH: 010100 16,37 713 CASH; 010102 GLACIER TOYOTA-WOODLAND so $10,688 Due from ITA I ,320 REVENUES Grant 331159 KYAC #3 Trail /Meridian $7,666 so 10444 $20.000 331160 Woodland Connector (now project) $65,000 $0 $36,147 31160 Developer cont rib -woodland connector $10,688 383001 City Share 2 2 , 383001 City Share 2005 transfer from Parks In Lieu $8,723 K259 0 3,66 $73,723 $29,391 1147 Total Available $192,886 $73,723 WX8 $74.370 EXPENDITURES Capital Improvements 1 2, V $73,723 $27fi05 $74,37 ENDING CASH CASH. 0 10 100 0 0 $7,535 $0 ASH. 1 1 l+ GLACIER TOYOTA-WOODLAND $0 S10,688 V so so 1,223 0 Note: City share for FY2 06, amount S 7.,5 3 5, funded prior year and is c arryover amount of cash. Revenue is based on estimated contract costs. Actual revenue will be determined at project close. 166 ISTEA FUND: 2975436-460457 EXPENDITURE SUMMARY ACTUAL ACTUAL I BUDGET I ACTUAL I BUDGET FY02f03 FY03/04 I FY04l05 FY04{US I FY05/46 Capital Improvements so $192,886 $73,723 S2705 $74,370 $192,886 $7 ,72.3 $27,605 $74,370 l TE Inter tidal Surface Transpoilation Efficiency Act), also known as CTEP (Community Transportation Enhancement Program), was signed into law on December 18, 199 1. ISTEA requires a Transportation Enhancement set -aside which can only be used to fund specific categories. 'Mese federal funds come to Montana through the Montana Department of Traspor ation (MDT). The City is responsible for approximately 13.4% of the total eligible project costs, while the r'em ining 86.4% is federally fanded. Y 06 BUDGET HIGHLIGHTS FY 05/06 will bring a new allocation of approximately $56,000, $20,000 of this will be utilized to complete the previously omitted pocket park from the Meridian/Kalispell YouthAthletic Complex trail. The remaining funds will be dedicated to the engineering and design for the iJ o diand Connector. The following year will see construction phase of this project implemented. FY 05 PROGRAM ACCOMPLISHMENTS Completion of 1 mile of Meridian Frail Connector. This pedestrian/bicycle trail is located on the northerly edgc of Kalispell adjacent to the west side of Hwy 93 and north side of pour Mile give. A ISTEA FUND: 2975-436-460457 EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02/03 FY03/04 FY04/05 FY04f05 FY05/06 CAPITAL IMPROVEMENTS 950 KYAC #3 Frail /Meri ian Connector 950 Woodland Connector - developer contributim 950 'oifad Connector - gmnt & city share TOTAL $192,886 $0 7,73 S192,886 $ 7,73 $275605 $20,000 10,688 $43,682 $27,605 $74,370 168 COMMUNITY DEVELOPMENT Tax Increment Fund- Airport858,715 Tax Increment Fund - W t id 1, 3 3 Community Development Loan Revolving $ 262,000 Community Development Wag Fund 159 Rural Development Revolving `rind438t891 Home Investment Grant 1 .3 3 3 DBG Head Start500,000 Courtyard Maintenance $ 711, 3,1,131 169 AIR -PORT TAX INCREMENT DISTRICT FUND: 2185-0..... .........................40-F13 Q30Q{47024Q/46U430 . .. PROJECTED REVENUE AND FUND SUMMARY ACTUAL i GE ►C BUDGE' / I Y BEGINNING CASH Cash $ 64,533 $721,317 S721,317 $75715 Cash.,Land sales $9 0,000 $900,0 0 $900,000 $353, 76 Total Beginning Cash REVENUES 382014 Daley Fields 3 acre site (pending) 334030 Mt, Aeronautics Grant (Carryover) 334032 Mt. Aeronautics Grant for fence 335230 State Entitlement 341013 Reals or py t in f ieu-Rosaners 341014 Deals or py t in lieu -Southfield 311100 Real Estate Taxes 2006 delinquents only) 311200 Personal .property Taxes 312000 Penalty & Interest 8001 Transfer from Debt Service Total Revenue Total Available EXPENDITURES Capital Improvements Transfer $ Land Sales to Airpo-rt Fund Total Expenditures ENDING CASH Cash Carry Over Cash Cary Over -.and sale $1,3 6 ,5 3 3 V fi2l,3 17 $1,621,317 $1,110, 926 0 $459,520 $0 $0 $ $ 1 7,500 $0 $0 $0 $0 $0 $5,000 $5,153 $5, 1 ,53 $5,153 $5, l 5 1 $55, 32 $50,000 $57,6 7 $57,647 $0 $0 $1,378 $ $237� 156 $2 0,0 0 $26 ,333 $5, 0 $12,906 $15,000 $11,353 $10 K069 $500 $1,5 $300 $0 $ $0 $100,00 $311, 16 $97,673 $345,218 $ 73,198 $776,349 $2, 1 ,990 $1,966,535 S 1 ,284,124 $55,032 $ ,2 84, 25 $ 09,0 5 $5 5,239 $ $562,074 $546.524 $353,476 $55,032 $1,846,999 S855,609 $858,715 $7 1,317 $23 ,065 $757, 50 $425,4 9 $900,000 $337}926 $3 3,476 $0 170 AIRPORT TAX INCREIVIENT DISTRICT FUND: 21$S-QQ4-43(}300/470240........................................ ./46043fl EXPENDITURE SUMMARY F�V(ACTUAL ACTUAL BUDGET ACTUAL BUDCET 2f03 FY03/04 FY04/05 ......... ..... I FY04/05 ��L FY05/06 Personal Services 49,15 Airport $52. 24 $4 , 32 $ 87,499 $65,566 ,1 o Parks $16,712 0 $M500 $19.459 $120,000 Community Development 0 $8,400 $1,141,000 $144,911 $330,081 OPERATfNG TRANSFER TO AIRPORT FUND $353,476 8,76 $55,032 $1,846,999 $849,936858,715 PROGRAM DESCRIPTION developer's agreement is in place with the 1 osau rs Store development which estimates a tax revenue of $142,000 beginning in ,wary 2001. Taxes generated currently are $84,353. ne difference paid in accordance with the developers agreement for calendar year 2004 was $57,647 taxes billed Nov. 2004), A. dev lope -es agreement is in place with the developers of Southfield .dark (formerly .haven Ball field) which estimated a tax revenue of $124,000. The revised agreement provided a payment of $90,000 to the City June 30, 2 01. The new agreement calls for S 148,000 in taxes paid for 2003 or the difference is due as a payment in lieu to the City. The new agreement stretches 8 years from 2003. Southfield Tower payment for 2003 was $1 ,4 1 and 1 .3 78 for 2004. Taxes payable for 2005 will probably reach $148,000 so no payment in lieu will be due. Bonds being sold in. September 2005 require that all taxes be deposited in the debt service fund. Once the debt service obligation i s met funds remain.irng can be transferred to this fand for use for other projects. 171 AIRPORT TAX INCREMENT DISTRICT FUND:2185-000-430300/470240/460430 FY 06 BUDGET HIGHLIGHTS AIRPORT: Funds in each category of the Airport section of the budget will be used to acquire land for development of the future airport. This will include appraisals, Phase l environmental assessments and actual purchase. Each purchase is subject to reimbursement t t 0% from the FAA and % MDR'. We will continue the fimcing of sections of the airport to accomplish a complete surround of the aiTort for security and safety purposes. COMMUNITY DEVELOPMENT: 356 Economic ,development Revolving Loan .fund Matching for$ leveraged funds from the CDBG ED and the Rural Development IRP funds. The program inco a (principal and intcrest) will be recycles Witbin the loan revolving fund for future business developm n t/retent ion projects. PARKS DEFT. 950 Relocation -restrooms S 120,000 s part of the original TIC` program- relocation of the balllields and soccer fields to the Lids sport complex neglected relocation of the restroom facilities. TtF funds will be made available to match local orgainzations with construction of restrooms and conscessions. OPERATING TRANSFER: Based on Bond Counsel recommendation we ar moving remaining ,proceeds from the sale ofairport land to the Airport Enterprise Fund 5160 so as not to co -mingle with Tax Increment. 172 AIRPORT TAX INCREViENT DISTRICT FUND: 2 1 SS-00. ................0-430300/4iQ240/46Q43Q EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02l03 FY03/04 FY04/05 FY04/05 FYQS/Qb Personal Services: FTE's 0.66 110 Salaries $43,16 153 Health $3,396 155 Retirement $2,599 $49,15 430300 Airport 1 353 Auditing $5 0 $ 0 $5 $1,000 355 FAA Grant $3 7,925 54 Contract Smices $7,500 $12, 4110 356 Legal Survey/title search/realtor serviceL $11,100 $50,000 $73,232 357 Utility Project $2500 $20,998 910 Airport "nd & related costs $ 1 .7 5 $562,074 $567,644 522 Administrative transfer $1 ,599 $4,92 840 Redevelopment Activity $25,0 0 $4,120 34 Capital limp. - Fence $6, 99 $12,925 $14,964 $5,000 Airport total $52, 24 $46,632 $687.499 $685,566 $6,00 480 470240 Community Development 356 Redevelopment - IRP match $1501,0 840 Redevelopment ,activity $326, 00 $13 ,611 $180,081 910 Appraisal for land acquisition $8,400 $15,000 $6,300 910 Land Acquisition (land sale $) $800,000 $0 $8,400 $1,141,000 $144,911 $330,01 436 460430 Parks 950 Relocate restrooms to kidsport Match S120,000 950 Lions Park Irrigation (carryover) $1 ,712 $6,500 $ ,919 34 1 c g Park/fence, now dugouts and field improvements $12,000 $12, 40 $16,712 $1 ,5 $19A59 $120,000 43 430300 PERATfNG TRANSFER: 840 Move from land sales to 5160 Airport Enterprise Fund $353,476 Total Airport TIF $681736 $5 , 2 $1, 46,999 $849,936 $ 5 ,715 173 WESTSIDE TAX INCREMENT DISTRICT POND: 218R PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH Operating Designated -Meridian Project Total Cash REVENUES 311110 Faxes -delinquent 365000 Stream Donation 7 1010 Interest Earrings 383001 Operating Transfer fin Debt. "dotal Revenue Total Available EXPENDITURES Redevelopment activities Meridian Rod Construction Total Expenditures *add back accrued a ,p.(not cash item) ENDING CAS Operating Designated -Meridian Project ACTUAL BUDGET ACTUAL BUDGET FY03/04 FY04f05 FY04/05 FY05106 254 $578,474 $5781.?474 $1,47,64 $260, 6 $350,000 $35 ,000 $350,000 $260,260 $928,474 S928,474 $1,397,864 134 $200 $36 $1 0 $359,375 $0 $ $0 $0 $2,000$0 $ $650,000 $500,000 $500,000 $400,000 $ 1,00%509 $502,200 $5 0, 36 $400,100 $1,26%769 $1,430,674 $1,428,510 $1,797,964 $ 41,295 $1,050,800 S30,646 $551,033 $ $350,00 $ $ 5 , 00 $341, 95 S 1 ,400,800 $3 ,646 $901, 3 $578,474 $29,874 $1, 47, 64 $89 ,93 35 , 0 $ 35010 $ All Increment is required to be reeeipted in to the Debt Service Fund. If there is excess increment available after meeting all of the requirements of the debt service fund It will be transferred back to this mod. 174 WESTSIDE TAX INCREMENT DISTRICT FUND: 218R EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02/03 FY03104 FY04/05 FY04/05 FY05/06 Redevelopment activity $9,041 S341,295 $1,050,800 $30,646 $551,033 Meridian project , 0 0 $350,000 $9,041 S341,295 $1,400,800 $30,646 $901,033 PROGRAM DESCRIPTION The Westside Urban Renewal District was created to help redevelop the Gateway Mail area and assist with the Storm drainage problems in the area. The major activity to date has been the Stream Project which included the ity' participation irn the purchase of a portion of the Mail building and rebabiiit tion of the site. Stream vacated the site a year ago. The site is now occupied by the Teletech organization, All tax increment revenue is directed to the debt service fend Fund 1 to pay bonds which the City funded through a State program ith the board of investments. Increment in excess of debt needs will be transferred back to the Tif District, BUDGET HIGHLIGHTS Financial Drive will be reconstructed by a developer this sinner which will lead to the construction of a $1.2 million office building at the corner of the entrance into the Crop Hale Building. This building will be Phase l of a 5 phase development over the next ten years. One third of the Community Development director's salary is charged to the district. Carryovers include Storm sewer money for Meridian and Parking lot for the Gateway West property. 17 WESTSIDE TAX INCREMENT DISTRICT FUND: 2188 COMMUNITY DEVELOPMENT Personal Se ce FTE'S 40-47030 110 Salaries- dmi 153 Health 155 Retirement Total Personal Services 353 audit 354 Transfer to Fort Authofity-bldg maim. 356 Redevelopment Plan 358 Teletech project -carn charges 522 Administrative Transfer 712 IP loan revolving program 14 Redevelopment activity Total Community Development PUBLIC WORKS 453430246 Meridian Project 950 Storm Sewer (carryover) 410430266 Teletech Project 910 Parking Lot -land acquisition 1 COST 95€1 Parking Lot -Construction IJ2 COSH" Total public Works TOTAL BUDGET EXPENDITURE DETAIL ACTUAL FACTUAL I BUDGET ACTUAL I BUDGET FY02103 FY03/04 FY04f05 FY041€15 FYOS/UC 50 $5,000 3,54 1 S500 $5,000 330,0 39 $5,00................ — . .. 50 $5,000 5,000 $,000 $150,000 $49,000 500 $5,000 $5,14 0.33 $,049 1,09 $1,375 $5,33 $50 5,000 $5,000 $145,000 $9,041 . .34 ,95 0,500 $30,4 1 0,733 . . . . . ........... $0 $350,000 0 $350,000 $0,300 $0 $0,300 150,000 0 $150,000 0 $ $7 0�300 $0 $720,300 9,041 $341,95 $1,400,00 $30,646 $901,03-3 176 COMMUNITY DEVELOPMENT-R.EVOLVING FUND FUND: 2880480-4702 t 0 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CAS. 10100 Cash, Operating 10105 Cash, * Downtown revitalization REVENUES 373025 Housing Loans to be paid off 73026 *Principle Income -Barbieri 373011 Interest Income -Barbieri 373020 Lan Proceeds/Principal 1 B 373010 Loan Proceeds/ -Interest DBr 373027 Loan Proceeds/Hockaday 3736 *Center Street loan -principal 373070 Otherloans 371010 Interest Ealgs 334040 Miscellaneous grants Total Revenue Total available EXPENDITURES CDBG Loan Contingency *Redevelopment Distribution Redevelopment ENDING CASH 10100 `ash, Operating 10105 Cash, * Downtovitalization TOTAL CASH ACTUAL BUDGET ACTUAL BUDGET FY03I04 FY04l05 FY04/05 FY05/06 $3 4,895 $4113778 $546,382 $554, 2.1 $251,1 8 $31O�818 $17U 14 $ $ 46, 93 $722.5 6 $7 .5 6 $554,82.1 $37,81 o $ $55,329 $55,329 S60,520 $60,000 66,3. 5 S66,335 $61,145 $61, 00 $6,0 8 $6,000 $10,332 $9, t $3,6 9 $3,100 $3,825 $3,000 $1 �934 $1, 20 $1,994 $2,05 $4,301 $4,550 $4,432 $4,600 $ $21,297 $1,74 $ $8, 34 $1,300 $7,741 $5,000 $868 $o S4,242 $ $184, 67 $159, 31 $155, 71 $144,650 $ 3 ,35 $182�4217 $878,567 $6 9,471 $1,6 1 S50,000 $o $o $0 $0 $1 7,979 $64,60 $1 6, 73 $275,000 $125,767 $197,40 $1€17,754 S325,000 $323,746 $262, €1 $4113778 $165,433 S554,821 $437,471 $31 ,818 $370,697 $0 $ $722,596 $536,130 $554, 21 $437,471 177 COMMUNITY DEVELOPMENT -REVOLVING FUND FUN................ .D: 2880-. . .............. —480-470210 EXPENDITURE SUMMARY ACTUAL I ACTUAL FBIUDGET ACTUAL BUDGET FY02/03 FY03/04 FY04/05 FY04/05 FYOS/Q(r Loans & Grants $18,645 $3,691 $325,000 $323,746 $124,000 Capital Improvements 5275,979 $104,073 13 , 00 Total $294,524 $107,754 $325,000 S323,746 S 216 2;,000 PROGRAM DESCRIPTION This is a fund established last year that consolidates `gall" of the various loan types the Department has in existence or will be starting. Each type of loan activity has its own line item number and can be easily identified for the annual alit or .for field monitoring by the applicable state/federal program officers_ FY 05 BUDGET ACCOMPLISHMENTS Staff applied to Rural Development for $520,000 In IRP Revolving Loan Fund money to be a dollar for dollar match with local lending institutions and city funds for small businesses needing retention/expansion assistance, As orMay 2005, two loans - have been approved and processed and the number of pending applications in review will expend the retnai-ning funds. A total of 8 full ti ejobs and approx imately five .ill time equivalent jobs have been created through these two loans. FY 06 BUDGET HIGHLIGHTS Lighting Improvements fen ci rig and paging wiII be made to theSky] i c Bowl parking lot Funds are allocated for IRP loan revolving fund match.. 178 COMMUNITY DEVELOPMENT -REVOLVING FUND FUND: 2880.450-4702I0 €velopawat Activity 354 Parking lot monitoring 708 Redevelopment Distribution 709 Redevelopment Activity 710 CDBGLoan Contingency 7 1 1 11, -Rural Development Match 714 Downtown Redevelopment 715 Commercial Loan Program 720 ,eagle Transit Total Redevelopment activity Capital Improvements 910 Land- Mt. Motor Sports 934 Parking lot improvements -Skyline .fowl 950 2nd Ave W. Streetscape "Total Capital Improvements Total EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02/03 FY03/04 FY04105 FY04105 FY05/06 12,0()0 $1 7, 79 $64,600 $150,000 $5,767 $7,400 $2,160 $101 $5 , 0 $10 , 00 $100, 00 $25,000 $5,000 $25,000 S11,495 SMOO 1 5,00 $18,645 $3, 1 $325,€ 0 $3 3,74 $124, 0 $148,860 $104,073 $0 $0 $138,000 127,0 1 $275,879 $1 4,073 $0 so $1 , 0 24,524 $107,754 $32_5,000 $ 323,74 22,000 17 UDAG FUND: 2885-480-470210 .PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CA R operating 10161 Investment* REVENUES 373034 Principal -Stream loan* 373035 Interest -Stream loan 373075 United Way -loan repayment 373070 Big Sky Manor -loan repayment 371010 Interest/Misc. C11 -survey grant Administration charges Total Available ]EXPENDITURES {operating cudgel Redev lopr e tl rants* ENDING CASH 1100 CASE: operating 10161 Investment* TOTAL CAS ACTUAL BUDGET I ACTUAL BUDGET FY03/04 FY04l05 FY04l05 Y05/06 $83,856 $3,6 1 $2,592 12,696 $638,654 $1,53,035 $1,25 3 ,035 $998,1 ,5 $722,510 $1,256,716 $1,255,627 $985,469 $806,447 $0 $0 $0 $31 ,529 0 $0 $0 $11,477 $0 $11,477 $11,477 $,820 0 S9,820 $9,82 $9,483 $10,000 $23,695 $15,000 $15,000 $0 $0 $15,190 $0 $868,756 $10,001 $60,182 $51,297 $1,591,266 $1,266,716 $1,315,809 $1,036,766 $317,484 $344,766 $315,238 $2 ; ,1 9 $1 i M 6 $15,000 S15,102 $15,00 $334,550 $35,766 $330,40 $6,159 $3, 81 $28,91 1 ,69 $ 0A42 $1,253,035 878,035 S99K 165 $73 ,165 $1,25 , J 16 $9 6, 0 `Y9854 J $768,607 FY004 Budget uses $175,000 of investment funds. FY.005 Budget uses $ 54,870 of investment funds. FY2006 Budget uses $250,000 of investment revenue 180 UDAG FUND: 2886-480-47021 0 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02l03 FY03J04 FY�4/QS FY04/QS �"Y05/Q6 'er onal Services $197,241 $222,364 $242.,963227, 2 14 ,'77 Materials and Services S76,590 S77,691 $101,803 $87,J12 $125,381 Grants $47,499 $17,066 $15,000 S15,102 0 Capital Outlay 0 $17,429 $0 $0 so $321,330 $334,55035,7 33, ,15 PROGRAM DESCRIPTION Eligible Use of UDAG Program I e nw The U.S. Department of Housing and Urban Development (HUD) requires the City of Kalispell to track the use ofprogram income after close-out of any federal or state fronded grant. We Tnust assure such use meets a national federal objective of benefiting love and moderate income persons and complies with the "Provisions of Title f , ofthe Community Development Act of 1 7 " (Act). The ity's Community Development Department as administrator of the HUD Urban Development Action n Grant and other state and federal "grants, is charged with the responsibility to ensure that a minimum of 5 1 % of the funds be used for activities that are clearly designated to meet the identified needs of persons of low and moderate income, Section 105 of Title 1, oft, e Act lists eligible activities and there are published guidelines. Program income is and will continue to be monitored by the State Department of Commerce and its auditors. The eligible uses include all of the activities cum tly funded by the UDAG pro�rarn income budget and could also include many other activities related to planning and implementing enting economic and cor mu iiy development programs. 81 UDAG FUND: 2886480-470210 FY 06 BUDGET HIGHLIGHTS one Item Details: UJ>AG 110 Salaries Reduced FTE's by .5 for Administrative Assistant and moved .66 FTE's for Director to U rban Renewal TIF Funds to more accurately reflect work load. Also making staff adjustments in housing, and economic development. 212 Project Expenses $5,3000 Wbile 396 Studies/Surveys will cover ternpoTary manpower and staff" costs for the city-wide survey, this line item will cover the actual office costs involved in the survey as well as on -going administrative costs .for the various projects this department runs. A prune example is the to 0 prepare for a CDBG or a HOME application. 396 Studies/Surveys - $20,000 The staff will he conducting a housing/commercial/retail survey of structures in the core area as well as the older residential areas of the city. The results of this survey will allow staff to create a mixed -use project throughout our community. The department has applied for a S 15,000 planning Grant; however, competition is keen and 31 applications have been received by MDOT. FY05 BUDGET ACCOMPLISHMENTS The identification and documentation of a potentially eligible TfF District north of the railroad tracks, Award and i rnplementat ion of a $400,000 CD BG grant for down payment and closing cost assistance to LM 1 income fa mi Iies within the city limits. The award of $520,000 Rural Development ent fRp ceding to create a revolving FD Lon Fund to provide "gap" financing for business retention, expansion and recruitment. To date one 1 loan has been made and a second will be closing within the next couple. of weeks. Staff has enough applications on hand to close out the current 1.1 p within the first half of the 06 Fiscal Year if all are approved. While the Loan Program is a separate budget item, all administrative costs to implement and run the program come out o UDAG funds. 1t is anticipated the l p fund will be able to carry its own administrative costs in a couple of years. 182 UDAG LTND:2886-480-47021Q Personal Services: 110 Salaries & Wages 121 Overtime 153 Health Insurance 155 Retirement -- PERD Total Personal Services Materials and Services: 210 Ogee Supplies 212 ,project Expenses 213 Small Office Equip. 215 Compute' Supplies 218 Other Equipment (non -capital) 31 Gas G Oil 312 ,hostage 320 Printing 335 Membership & Dues 41 Electricity lectriWi 342 Sewer W Water 344 Gas (Heat) 345 Telephone, Communications 3 5 a Auditing 354 Contmct Services 33 Office Equip Maintenance 3 Sell and Travel 379 Meetings 396 Studies/Surveys 510 Property & Liability Ins. 521 Central garage Transfer 522 Administrative alive Transfers 528 Data Processing Tmnsfers 531 OfflieRent Total Materials Services EXPENDITURE DETAIL .. ACTUAL ....... . ACTUAL .... ... .. . . BUDGET ............... ACTUAL BUDGET FY02/03 FY03/04 FY04/05 FY04/05 FY05106 T' 1.63 $169,456 S 1 K243 S202,493 S192,326 $117,373 64 71 0 0 18,309 $21,840 $27,840 $25,330 $ 1 &093 1412 $10,010 $12,630 $10,270 S7,312 97,241 $222,364 $242,963 $227,926 $142,778 1,292 $1,553 $1,300 $1,546 $1,300 2,39 7 S6,161 $5,000 S3,077 $5,000 1,732 1, 04 $2,000 $1,926 $21000 $1,756 $666 $1,5008 1,500 ,585 5482 ,0 0 $1,800 555 53 70 1,379 S1,200 717 S917 $1,000 3 ,C. . 1,000 133 140 200 21 350 83 41 $1,500 $444 $1,500 1,504 1703 $1,500 998 $1,200 335 487 1 40 70 $700 S1,090 $1,000 $1,200 S 1,250 4,343 $4,150 $4,700 $3,851 $4,200 2MOO $2,500 $2,500 $2,500 $2,500 $4,479 $3,191 $20,000 $18,609 $10,000 2,777 $1,949 S2,000 $1,665 2�000 6,84 $5,738 $6,500 $3,820 S6,500 572 78 700 $1,596 $1,700 0 so ss,'000 0 35, E 5,27 ,279 $700 $7,603 9100 50 88 750 750 75 13, 52 $14,622 $15,153 $15,153 $13.501 4,21 3 $3,942 $5,200 5,200 $6,430 13,628 S 13 ,247 $15,000 S14,536 8 16,0'00 7,590 77191 $101,803 $87,312 $125,381 3 LTDAG FUND: 288fi-4 SQ-470210 Grants & Housing: 733 Eagle Transit -moved 2880 790 Redevelopment Activity Total Grants & Housing Capital Outlay; 944 Vehicles Total Capital Outlay GRAND TOTAL EXPENDITURE DETAIL- o .' . ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02103 Y03/04 FY04/05 i FY04/05 J.Pp FY05/06 $15,000 $3 ,499 $15,000 $ ,0 $15,000 () $15, $102 $0 so $ 7�499 $ $17,0 $17A29 $15, 00 $ $15,1 $0 $0 so $ $17,49 so $o $ $321,330 $334,550 $359,766 $330,340 S268,159 184 RURAL DEVELOPMENT LOAN REVOLVING FUND: 2887-480-470210 PROJECTED REVENUE AND AND SUMMARY BEGINNING CASH CASH: operating REVENUES 331044 USDA. GRANT 345010 APPLICATION/ORIGINATION FEES 373010 LOAN INTEREST 373030 P I I A LT D fiLT /FITNESS 383002 OPERATING TRANSFER Total Revenue AMOUNT AVAILABLE EXPENDITURES ENDING CASH: operating 1 I---- - BUDGET ACTUAL I I . I BUDGET FY04/05 FY04/05 FY05f06 o$35,488 S520,000 $90,00030, $2,650 $4,272 S3,566 100,000 $5,975 $28,400 $6,153 so $200,488 $470,528 ,000 $200AS $506,016 $520,000 $165,000 $43&891 . .........o ,4 7. . .., , RURAL DEVELOPMENT LOAN REVOLVING FUND: 2887-480-4702I0 EXPENDITURE DETAIL/ SUMMARY BUDGET ACTUAL. BUDGET FY44f05 FY04/05 FYQS/UG Grants & Loans: 750 Redevelopment Activity $520,000 $165.0008, l TOTAL. PROGRAM DESCRIPTION The purpose of the Revolving Loan Fund F is to provide gap financing or business retention, expansion or start-up with the focus on job creation. Funding Sources for the RLF come from possible CDBG Economic Development Grants, TfFand the Cornmuni-ty Development Revolving Loan Fund. FY 06 BUDGET HIGHLIGHTS Based on pending applications for assistance being approved, it is very feasible that staff will be reapplying to Mural Development for additional funding during the FY 06 budget year. The maximum amount eligible is $750,000 and projected economic development activities indicate that the total arnount will be applied for. 186 CDBG HEAD START ................ . . .. . . . PROJECTED REVENUE AND FUND SUMMARY BUDGET ACTUAL BUDGET FY04105 I FY04/05 FY05/06 .BEGINNING CASH CASH: operating $0 $0 $0 REVENUES GRANT' $500,000 $0 $500,000 Total Available 00,000 $0 $ 001000 EXPENDITURES Administration $30,000 $0 309000 $470,000 $0 $ 70,000 $ 00,000 0 $ 001000 ENDING CASH CASH: oM ti g $0 $0 $0 187 CDBG HEAD START FUND: 2942-484-470242 EXPENDITURE SUMMARY BUDGET ACTUAL BUDGET 1. FY04105 L FY04/05 FY05i06 Maintenance & Operations $30,000 30M Grants & Housing $470,000 so $470,000 S500,000 0� 00 PROGRAM DESCRIPTION -Be City of Kalispell won a CDBG Public Facilities Grant from the Montana Department of Commerce to help construct an educational faci b ty forpreMScl age. I ow jncome vh jJdren p aTticipating in the Head Start Program. This gmnt is for brick and mortar costs only. The awaTding of the construction contract will probably take place soon after the new fiscal yer. i CDBG HEAD START FUND: 2942-480-470242 EXPENDITURE DETAIL BUDGET CTUAL FIFY04/05 BUDGET �'Y04IpS . . . ...... FY05/06 Materials and Services: 210 Supplies S300 S300 320 Printing, Duplication, Postage 1,35 1,3 0 330 Advertising 350 Auditing 1, 0 1, 00 354 Contract Services $24,700 $24,700 373 School and Travel 1,46 $1,465 380 Training Total Materials & Services $3, 0 $30,000 Grants & Housing: 790 Redevelopment Activity $470,E o 4711000 189 CDBG HEAD START PROJECTED REVENUE AND FUND SUMMARY BUDGET ACTUAL BUDGET F'Y04/05 FY04f05 FY05l06 BEGINNING CASH. operating so so 0 ;REVENUES GRANT 00 $0 S500,000 Total Available EXPENDITURES $50%000$ € 000 Administration $30000 so $30000 7 ,0 o $470,000 $50000 so MONO ELIDING CASH LID CASH: operating $ $0 187 COURTYARD NIAINTENANCE FUND: 2882. . . ...........-480-4'1Q24f� BEGINNING CASH CASH. operating REVENUES Gross Rent Receipts PROJECTED] REVENUE AND FUND SUMMARY Total.A.vailal EXPENDIIURES Property Management Cost: Debt Service: ENDING CASH CASH: operating Due From VM ACTUAL BUDGET . . . . . . ACTUAL ....... BUDGET FY03f04 FY04l05 FY04105 FY05/06 4,18 $40,964 $40,964 $40,735 2,52 $65,000 S,61,192 S65,000 10 ,1 0 $105,964 $102,156 $105,735 39,359 24,797 $48,000 30�000 $40,731 2.4,144 $41,000 $30,000 $64,156 $78,000 $64,875 $71,000 40,9 4 $27,964 $37,281 34,73 3,454 40,73 90 COURTYARD MAINTENANCE FUND: 2882-4 SO-470240 EXPENDITURE SUMMARY ACTUAL ACTUAL. BUDGET ACTUAL BUDGET FY02/03 FY03/04 FY04/05 I FY04/05 FY05106 maintenance & Operations $39,194 $39,3599,0 i, 73 l 841,000 Dob€ Service $24,174 $24,797 $30,000 $24,1 3 ,0 0 3.3 8 $64,156 $78,000 $64,875 $71,000 PROGRAM DESCRIPTION The Courtyard Maintenance Reserve Fund is budgeted to reflect those casts which are incurred related to our 16 units of housing managed by Northwest Mt. Human Resources. The revenues reflect rent received. The utilities and debt services costs will all be paid by Northwest Montana Human Resources per the joint venture, agreement with them to manage this housing complex. We need budget authority to simply record the ity's share. This is the it 's equity in the project. COURTYARD MAINTENANCE FUND: 2882-080-470240 EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02103 FY03/04 Y04/05 EY04/05 FY05f06 40 47040 34 Property Mt. Costs $39,194 $39,359 400 $40.731 $41,000 40 49000 620 ,debt Service 4�174 $24,797 3 .000 $24,144 $30,000 $63,368 $64,1567 X0 $64,875 $71,000 192 OTHER BUDGETS 2170 Airport (close fund) 5160 Airport Enterprise Fund 4185 Airport Construction 3000 Debt Service Funds 4170 Wells Fargo Building Purchase .72 .Health Permissive 'Levy 927 Cultural Art Grants 19 46,465 2,54 2� 00,00 1,545,408 1 , 1009000 342,554 13,750 597,71 AIRPORT Fr.rrrrD: 2 t 7o-43a-43o30 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH Orating REVENUES 330010 Misc. Sales -Beacon 343061 Annual see Fees 343062 Commercial Fees 343063 Tie down fees Hangar C. se /ground leases 343620 Fuel Tax 371012 Interest 71n d sale 373020 Proceeds- aI age Lcase credits (final year'03) Total Available EXPENDITURES Airport operations OPERTING TRANSFER ENDING CASH Operating ACTUAL ACTUAL. BUDGET ACTUAL BUDGET FY02/03 FY03/09 FY04/05 FY04I05 ,ft ...... FY04/05 $5,890 $36,091 $58,165 $56,716 $46,465 ,700 $100 so 0 $2,475 $4,425S5 + 000 $6 j 1 ►J $908 $1,2301X 1, 1, 3 $3,096 3,000 5 0 3 ,487 $15,907 $5,000 $12�250 so 1 75 0 0 4 823 $66,5297,165 $841278 $46,465 $13,732 $9,813 3 ,0 1 $56,716 OPERATING TRANFER _ TO MOVE CASHN T July to Fund 5160, an Enterprise fund created for Airport operations. 41,41 1 $40.263 D $46,465 $34,755 $46,465 0 AIRPORT ENTERPRISE FUNDwoperafions FUNT3, 5160-430-430310 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 Cash REVENUES 343030 Mt. Aeronautics Grant (Carryover) 343062 Commercial Fees 3433 Tie down fees 343169 Hangar Leases 3433 10 1 FBO Lease - Refs Eagle Aviation. 343102 Ground uses 343200 Utility Rebates 343620 Fuel Tax 371010 Investment Eami cgs 383001 Operating Transfer from 2170 (EQUITY TRANSFER) 392014 ai leyFie-Ids 83 0rating EE Transfer from 2185 (.,AND PROCEEDS) Total Revenue Total Available XNS Airport operations Airport Improvements Total Expenses ENDING CASH 10100 Cash; Operating 10120 Cash: Capital Reserve - Capital Improvements 1 130 Cash: land sales Total Cash 195 BUDGET FYU5/fly so $17,500 , 500 $1,500 1 �3 0 $21,000 8, 0 $3,000 , 000 S10,000 $46,465 $459,L 33,41 943,3 1 1 $943.,311 8,41 It 7AD M S828,541 1 ,774 1 ,00 $52,996 1 4,77 AIRPORT ENTERPRISE FUND --operations FUND: 5160-43 0-43 Q310 EXPENDITURE SUMMARY F .`*� I BUDGET FYQ5/fl6 Personal Services $24,036 Maintenance & Operations $44,505 Capital Improvenments $760,000 $828,541 PROGRAM DESCRIPTION The objective of the Kalispell City Airport is to continue to provide safe and regulated aeronautical use for the benefit of all. The Kalispell City Airport has completed the environmental l essme t and we r ceiv d a finding of no significant impact by the FAA. This advances the process of obtaining federal aviation grant monies to develop and construct major improvements at the Kalispell City Airport. A bid awarded to Robert Peccia. & Associates begins land acquisition, airport design, construction management serviQes, an airport layout plan, land use planning and airport zoning. Funding changed in 2004 to include Montana Aeronautics. All of the fees incurred in this process are eliglible for matched funds on a 90% FAA, % Montana Aeronautics, 5% City basis. Revenues projected at the airport offset expenditures of current operations, administration, and maintenance of the facility. FY 06 BUDGET HIGHLIGHTS Line Item Detail: 110 This year's budget reflects compensation for the airport manager as an employee rather than an independent contractor for liability and worker's compensation purposes. 10 Funds are approriatcd for the purchase of Red Eagle for the amount note covered by the Bond proceeds. 50 Funds are appropriated for further development of the Airport with the money from the sale of land at the Airport. This was budgeted in the T1F Airport Preliminary budget - now budgeted in this fund as a change in accounting. Funds were transferred from 2170 closing out that Fund. Funds are also trasnferred from 2185 Airport Tif to move the proceeds of land sales to the Airport Fund. AIRPaRT ENTERPRISE FUND -operations FUND: 5 1 60-430-43Q31 0 EXPENDITURE DETAIL PERSONAL SERVICES.* Salaries Health Insurance Retirement Total Personal ervi e 210 Maintenance nanc Operations: 312 Office Supplies 320 Postage 31 Printing 345 Electricity 354 Telephone 355 Contract Services - Labor 356 ContractServices ` Mowing 360 Contract Services - Snow Removal 362 Repair & Maintenance 367 Equipment Maimenan e 7 Maintenance by Public Works 373 Maintenance by Parks Dept. 380 Travel 510 igne 522 Property Insurance 528 Administrative Transfer 528 Data Processing 820 Rent Depreciation (reserve) Total Maintenance & Operations Capital Improvements: 10 Red Eagle Purchase (part ofcost-see bond construction fiind 0 Construction In Progress Total Improvements Total Airport 197 T BUDGET E'Y05/06 300 10 10 t, €0 $900 , 500 ,0 4 00 $,00 tNO 2,50 SL* 00 , 00 ,400 Mo $395 1,310 � 0 I A nnn $44,505 S365,000 $395,000 MONO $828,541 AIRPORT CONSTRUCTION - FAA FUN.. . . ....... -: 15-- 1 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH, Cash ToW Beginning Cash US 382014 Proceeds of Bonds 381060 Interest ot) Revenue Total Available EXPEN. LRES capital Improvements ENDING C 0 Cash Cry Oveir BUDGET FY05/06 0 S2,000,000 0 2,00,000 2, 00MO 2,00,000 so AIRPORT CONSTRUCTION - FAA FAD: 1 3 -43 31 Airport EXPENDITURE SUMMARY PROGRAM DESCRIPTION Bonded projects include purchase of the Red Eagle property, NW ramp and Taxiway construction and other land acquisition if funds are available. FAA reimbursments are possible on these projects. BUDGET FY(15/05 $2,000,000 , 0 , 0 199 AIRPORT CONSTRUCTION - FAA FUND: 4 t 85-430-430310 430 430310 is 354 Underwriters Discount 354 Bond issue icost 820 Transfer to Bond R servo 910 Red Eagle Purchase 950 NW Ramp & Taxiway Airport total EXPENDITURE DETAIL BUDGET FY05/06 i 1 ,4D S36,600 $184,875 40 , 0 S11347,125 S2,000,000 0 FUND PROGRAM OF SERVICES DEBT SERVICE ANDS ESTIMATED REVENUE EXP. CASH 7/1/05 ANTICIPATED PROJECTION CAS CARRY OVER 6/30/2006 ESTSIDE TIC' DEBT $ 129,499 $412,493 $482,568 $59,424 AIRPORT TIE ,DEBT" $o $303,450 $27 ,743 $27,70' REVOLVING$64,210 $550 S10,100 $54,710 . .B D-1 OOL $34,874 $285,000 $28917130,I I . ,B ND- I E HALL $0 $301,836 $283,278 $I ,55 1997 0 69 0 1998S&C $ $344 $344 $0 1999 S 377 377 0 000 S& $0 9 $499 so 2001 S $0 $0 $0 $0 00-2 S&C $ $2J96 $2,I9 $0 003 S& $0 $2,302 $2.,302 $0 004 S&C so $6,439 $6,439 $0 $0 $ 1 2,49 $ I ,49 $0 SID 341 $7,5 15 $,930 $6,930 $7,5 5 SID 42 IS ,183 $55 9 $ , ?� $ , I F SID 343 $84,898 $ 4 , } 2 $15 ,320 $72,2 0 $98,59b $J59,580 $172,225 $ 4,95 Total $327,229 $ ,474,75 $1 ,526,476 $275,51 1 DEBT SERVICE FUNDS: 3000 DEBT SERVICE EXPENDITURE SUMMARY ACTUAL BUDGET ACTUAL BUDGET Y f 1 01 - en Oblig Bond 20 2- Aquatic Facility Principal $120,000 $130,000 $130P 135A0 Interest $ 66, 25 $160,475 $1601475 $154,4 3 Fiscal Agent Fees $2 $2 $25 $25 SUBTOTAL S286,275 $29 ,7 5 $29 ,725 $2 9,713 3160 Gen Oblig Bond 2005 , Fire Station #2 Principal $125,00 Intent $ 1 ',97 Fiscal Agent Fees $3 0 SUBTOTAL $ $0 $ $283,278 31 ; estsi e TIF Debt Service `Amended plincipal $1,494,63.2 $5 , 96 $5 , 6 $ ,760 Interest $100,418 $24,472 $24,472 $20,808 Operating Transfer $650,000 $ i0,00 $250,000 S400,000 SUBTOTAL $2245,050 $582,568 $332568 $482,568 3595-36 4 Sidewalk & Curbs Principal $7,9 4 $ ,662 $7,108 K572 Interest $116 $2, 41 $117 7 $4,277 SUBTOTAL $9, 52. $11,303 $ ,905 $12, 49 3500 364 -3 42-3643 I 's 3594 Principal $150,000 $ 1 , $ 10 $110, 0 3595 Interest $71,944 $ 6, 01 $65, 1 $ 1,775 3596 Fiscal Agent Fees $50 $450 $100 $4 0 SUBTOTAL $2 2,444 $197,151 $175,715 $172,225 SID Revolving Fund - transfers $11,000 1 ofloo $10,000 close out. S & C 1997 to revolving $922 $922 $5 close out fund $ 1,80.E $o $1 0 SUBTOTAL $ 3,725 $1 ,922. $1 , 5 TOTAL $2,76 ,621 $1,09572 1 , 35 $1,250,693 202 DEBT SERVICE FUND: 3000 DEBT SERVICE 3596 1996 S & ,principal Interest 3597 1997 S & C Principal Interest 3599 1999 S & Principal 39 1999 S & C Principal Interest 3600 2000 S & Principal Interest 3601 2001 S & Principal Interest 362 22 S & C Principal Interest 3603 2003 S & Principal Interest 364 2D04 S c. C Sub Total &C' EXPENDITURE DETAIL ACTUAL BUDGET ACTUAL'BUDGET FY03/04 FY04/45 FY04/05 FY05/05 S1,518 $1,518 1, 18 so 243 221 12 so 1, ' 2 $1,072 72 500 1 19 91 193 211 211 211 211 65 149 49 133 221 22 221 221 94 175 75 156 289 289 29 289 165 238 13 21 151 961 7 3 S145 1,67 11670 $1,670 $1,670 852 597 497 526 so 2,720 $1,720 1,720 25 825 582 3,962 2,477 6,786 1 � 03 $8,905 $12,849 3 DEBT SERVICE FUNDS: 3000 DEBT SERVICE . .............. . - EXPENDITURE DETAIL ACTUAL FY03/04 BUDGET FY04l05 ACTUAL FY04/05 BUDGET FY05/06 3641 SID 341 Principal $5,000 S5,ow $5,000 $5,00 Interest $2,420 $2,225 $2,125 S1,830 Fiscal Agent: Fees 10 0 100 3642 SID 342 Principal $40,000 $5,000 $5,0005, Interest 3 �4 4 $2,288 $2,188 $1,875 Fiscal Agent Fees 0 $100 SIVO$100 3643 SID43 Principal $105,000 $100,0001 0, 0$100,000 Interest w Amended $66,090 $82,188 $61,302 S58,070 Fiscal Agent Fees 4 5 5 SID'S Subtotal S222,444 $197,151 1797 I$172,225 ' estside T I F Bond for erlu Stream) are limn ed through the Montana Board of Investments for 1€1 years and are funded by the Westside Tax Increment District and the County PoA Authority, The SID Revolving farad is used to make loans to Individual Special Improvement Distfict debt service funds to pay for shortfalls of revenue needed to pay principal and interest. Close out of funds is budget with Iran fer Per GASB34. We Dave nurnerous S ID's and S i dewal k & Curb funds which are assessed against the property and billed on the County tax notice. 204 2002 G. 4. BONDmAquatics Facility FUND: 3a] Q-OUO-4901flfl PROJECTED REVENUE AND FUND SUMMARY BEGINNING �A�I 10165 Cash, Bond Account REVENUE 311100 Real Estate Taxes bi11ed 311200 Personal Property Taxes (billed) 31 000 Penalty interest 371010 Interest Eamings 381030 Transfer from ConstructionFund A/R Adjustment Total Revenue TOTAL AVAILABLE ILA,BL EXPENDITURES Debt Service ENDING CASH Cash, Bond Account 11.6 mills ACTUAL Y03/ 12 mills BUDGET Y 12 mills10 ACTUAL Y Mills UDG T FY05/0!6 { 2 , 96) ($1 .77) (16,7` 5 34, 4 20,52' $310,000 $303,419 $270,000 $ 14,35 S 14po $13,403 $12,000 $988 $60 $1,420 $1,00 2,46 $500 $3,360 $2,000 0 so $20,772 $0 $ 12,000 $2,396 $313,1 0 $342,374 $285,00 269,500 $296,325 $325,599 $319,874 2 6,2' 5 $290,725 $290,725 $289,713 ( 16,775) $ ,600 $34, 74 $30,162 205 2002 G. 4. BOND -Aquatics Facility FUND: 304 a-0fla-490 ioa EXPENDITURE DETAIL/SUMMARY ACTUAL ACTUAL BUDGET ACTUAL I BUDGET FY02/03 FY03/04 E"Y04/05 FY04l05 FY05f06 10 Principal $90,000 S120,000I, t,000 $135,000 620 Interest $205,556 $166,0256, 7 x, 7$154,463 0 .fiscal agent fps 20 S250 $250 20$250 Total Debt: Service $285,806 $286,275$ 0, I if} S $289,713 PROGRAM DESCRIPTION The voters of Kalispell approved a General Obligation Bond for the construction of a new aquatics facility and skateboard pay'. The new pool's first year of operations was the 'A2 004 summer. This is a 20 year bond with final payment 71 t I2 2 206 2005 G. O. BOND -Fire Hall #62 HIND: 3162-000-494100 PROJECTED REVENUE AND FUND SUMMARY 1o.s mills BUDGET FYaSl06 BEGINNING CASH 10165 Cash, Bond Account $p REVENUE 11100 Real Estate Taxes bi11e 2,3 311200 Personal Property Taxis (billed) $1 ,00 312000 Penalty & Interest $500 371010 Interest Earrings $ 0 Total Revenue $3 1, 3 TOTAL AVAILABLE $301,836 EL(NTRLS Debt Service $283.278 ENDING CASH Cash, Bond Account $ 207 2005 G. O. BOND -Fire Half #62 FUND: 3162-0404901 ti0 EXPENDITURE DETAIL/SUMMARY .10.5 mills BUDGET 10 Principal $125,000 0 Interest $157,978 630 Fiscal agent fees 30 Total Debt Service 83,'8 PROGRAM DESCRIPTION The voters of Kalispell approved a General Obligation Bond for the construction uction of a new fire hall. This is a 15 year bond with final payment 7/110 208 WESTSIDE TIF DEBT SERVICE FUND: 3188-000490700 BEGINNING CASH (Formerly Stream Debt service .................. REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET Y43f04 FY04/05 FY04/45 FY05/06 10161 Cash Tax Increment $284,673 $27 , 15 $279,815 $129,499 10165 Cash, Bond Reserve S339,350 $92,5698: ,5$92,569 'Fatal Cash $624,023 $3 2,384 $362,384 $212^8 REVENUES 311100 Real Estate Taxes 7%) $247,116 $250,0003 i 4, 167 S295,000 311200 Personal Property Takes $9,406 $10,00011,3 1 $11,155 312000 Penalty & Interest 1,718 $1,652 $1,744 $1,515 335230 HB 124 Entitlement $41,368 $41,368 $1,38 $41,368 341015 Developer payment-TELETECH $51,288 $51,288 $27,905 $27,905 361000 lent- trey Facility $1 ,5 2 8,444 0 so 371010 Interest Earnings $8,353 $6,000 $5,1405. 373071 Loan Repayment Int. $33,218 0 so so 373072Port Authority 371o) $62,500 $30,5503 ,5 7 $30,550 Total Revenue $1,983,411 $390,858 $432,252 $412,493 Total Available $2,607,434 $753,242 $794fiM $624,561 EXPENDITURES Transfer to 2188 TIF S650,0005 , 5 1 .000 $400,000 Debt Service $1,5951050 $82,568 $82,58 $82,568 Total Expenditures iture 1243.05 582, 8 $582,568 $482,568 .ENDING CASH Total Cash Available for $362,384 $170,674 $212,068 $141,993 Cash, Bond Reserve $82,569 $82,5692, 82,5 3 Cash Tax Increment $279,815 $8831 5 $129,499 S59,424 Debt Service of $82,5 68 requires revenue of S 103,2 10 to meet the 125% cove -rage. Port Authori ty share of debt service is 3 7% or $3 0,5 5 0. WESTSIDE TIF DEBT SERVICE FUND: 3188-000-490100 EXPENDITtiRE SUMMARY (Formerly Stream Debt servic ACTUAL, ACTUAL BUDGET ACTUAL BUDGET FY02/03 FY03/04 FY44/115 FY44/05 E'Y05/05 Debt Service 33%50 $1,595,050 $82,568 $82,568 $82,568 Operating Transfers 0 $650,000 $500,000 $500,000 S400MO 33 , 50 $2,245,050 S582,568 S592,568 $482,568 PROGRAM DESCRIPTION This debt Service fund is to scrvice the Urban Renewal bonds issued on our behalf by the State Board of Investments. It is a ten year loan with several sources of rove u . The Port Authority of Flathead County has pledged 7% annually for debt service. The City has pledged all of its Westside Urban Renewal District Tax Increment and the State Reimbursements for Personal Property. After all debt service requirements have been met, including 1 5% coverage, any balance can be transferred to the Westside Urban Renewel fund. per the Resolution, all Tax Increment money must be re eipt d into the Debt Service Fund. FY 05 ACCOMPLISHMENTS Stream prepaid rent was used to call a substantial amount of bonds From the Board of Investments. The annual debt service is reduced, however, the terin of the debt is not. 210 WESTSIDE TIF DEBT SERVICE FUND: 318$-000490700 (Formerly Stream Debt service EXPENDITURE DETAIL 610 Principai 20 Interest Total Debt Service 820 operating Transfer to ,rIF district Total Budget ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02/03 FY03/04 FY04l05 FY04t05 FY05i46 211,2 2 $11494,632 , 2 0 $128,068 S100,4182.4,472 $24,472 ,760 339,350 $1,595,050 $82,568 $92,568 $82,568 5, 0 $500,000 $500,000$4007:000 $339,350 $2,245,050582,5 8 $582,568 $482568 2005 AIRPORT TIF BOND -Debt Service FUND: 3 185-flU0-4901 fl0 PROJECTED REVENUE .AND FUND SUMMARY BUDGET FY05/06 BEGINNING CAS.1 10165 Cash, Bend Account 10130 Bond Reserve so REVENUE 311100 Leal Estate Takes (billed)$2759450 311200 Personal Property Taxes (billed) $8,000 312000 Penalty & Interest $10,000 371010 Interest Eamin s $10,000 383010 Transfer for Bond Reserve $184,875 Total Revenue $488.325 TOTAL AVAILABLE $4 ,32 EXPENDITURES Expenditures 27 ,743 ENDING CASE Cash, Bond Account $27,707 Cash, Bond Rmrve $184,875 1 2005 AIRPORT TIC' BOND -Debt Service FUND: 3 1 $5-O0fl-49€}lU0 610 Principal 0 Interest 30 Fiscal agent fees Total Debt Service 820 Operating Transfer to TIF Total Debt Service Fund EXPENDITURE DETAIL/SUMMARY BUDGET FY05{Q6 105,E 7, 1 4 $600 1 7,73 1 0,0 0 75,7'43 PROGRAM DESCRIPTION This is a 15 year bond with final payment 7i/0 Revenue in excess of the debt smice is tranf rred to the i rpTax Iner.ement District 1 WELLS FARGO BUILDING PURCHASE FUND: 4170-400-017 230-920 PROJECTED REVENUE AND FUND SUMMARY IRUDGET FYOS/tl6 BEGINNING CASH Cash Q Total Beginning Cash 0 REVENUES 382014 Proceeds of Bonds - Board of Investments loan 1,100,00 Total Revenue 100,000 0, "dotal Available 1,100,000 EXPENDITURES Building Acquisition 1,100,000 ENDING CASH Cash Carry Over 0 1 WELLS FARGO BUILDING PURCHASE FUND: 4I70-400-. . ... ..............41 1230-920 40 411230 CITY HALL 920 Building EXPENDITURE DETAIL/summary PROGRAM DESCRIPTION Board of Investment 10 year loan for the purchase of the 'wells Fargo building to be used for offices for City Hall has been applied for. The building will be owned by the Building Department. and General Govemment, Departments nts using the building will be charged rent., The city will lease the building back to 'wells Fargo for one year until they get their new bank building built. The City will remodel the building including installing an elevator. BUDGET LFY05/06 1,100,000 1 HEALTH --permissive levy FUND: 2372404-52I OU0-8 t 0 REVENUE PROJECTION I0.22 mills 13.00 mills 13.00 mills 12.5 MILLS BEGINNING CASH 10100 Cash on Hand REVENUE 311100 Real Estate taxes 311200 Personal Property taxes 31 000 penalty & Interest Total Revienue Total Available EXPENDITURES 52 1000 Health Insurance-tiranser to General Fund ]ENDING CASH Cash Cater over 216 ACTUAL BUDGET ACTUAL BUDGET FY03l04 FY04/05 FY04/05 FY05/06 (2,859) 10,431 10,431 $ 6,201 47,840 1,39 95 $ $ $ 330,000 15,000 1,000 324,927 1,534 83 $ $ $ 347,137 11,000 83 263,161 $ 340,000 $ 338,324 $ 359,000 260,302 S 356,431 $ 348,755 365,201 49,871 34,4 34,554 S 34,554 10,431 13,877 $ 6,201 $ 22,647 HEALTH -permissive levy FUND: 2372-400-52 000-810 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL BUDGET `Y42/03 FY03/04 FY04/05 FY04/05 FY05/46 Health Insurance 258,518 S 249,871 S 342,554 342,554 342,554 258,518 $ 249,871 342,554 $ 342,554 S 342.554 PROGRAM DESCRIPTION This budget is used to tmck the revenue from the permissive mill levy whicb provides funding for the increased premiums from the rate increase in F203. Health insurance premiums are budgeted in the General Fund by department. The revenue generated from the permissive levy is used to make an operating transfer to the General Fund. Health insurance increases for the 2005 fiscal year are added to the original levy for pfier health increases. Health insurance rates for 2006 are revenue neutral. 217 HEALTH -Permissive levy FUND: 2372-400-521000-8 i 0 EXPENDITURE DETAIL 12mills 10.22 13 13.00mittS 12 Manager/Personnel Mayor/Council/City Clerk Finance City Attorney court Dimctor of Public Works Central Garage Traffic Signals 'olive Department `ire Department Building ,faint. Zoning Dept. Street Department Parks & Recreation. 37-- 1 - 1 Operating Transfer Funds will be transferred to General Fund ACTUAL I ACTUAL BUDGET ACTUAL BUDGET Y02H03 `Y03104 FY04105 FY44/05 FY05i06 7,410 $ 7,410 $ 11,124 2J00 $ 2,1003,300 109005 S 10,005 13,637 ,5I0 9,435 S 10,836 6,420 S 8,345 S 10,14 ,675 3,039 3,965 6,420 6,987 10,248 6,300 S - - 108,675 10,4 5 S 152,058 57,431 57,549 $ 781,3 - - S 905 3,210 ,4 4,54 4,84 - - 33,558 S 31,633 43,461 4,54342�554 258,518 4 , 71 342,554 342,554 S 342,554 218 MONTANA CULTURAL ARTS GRANT FUND: 2927-400-460452....460454 PROJECTED REVENUE AND FUND SUMMARY BEGINNING LASH 1 100 CASH: operating REVENUE 334061 Hockaday 334062 Glacier Chorale 334063 NW MT Historical Society Total Revenue Total Available EXPENSES Cultural arts ENDING Cash Carry Over ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02/03 FY03/04 FY04f05 FY04145 FY05/06 so 0 0 0 0 ,750 15,4 0 $6,872 $11,045 $3,750 $7,5005, $5,500 DMO 50 so $4,500 $5,500 ,75 V S22,150 $21,667,75 5, 5 3,75 $22,150 $21,667 $16,750 $5,850 S13,750 $22,150 S21,667 $16,750 $5,850 $13,750 0 o 0 219 MONTANA CULTURAL ARTS GRANT Jam: 7-04....04 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL I BUDGET FY02/03 FY03iO4......l FY04/05 FY04I05 FY05/05 Cultural Trust Grants $22,150 $21,667 S16,750 $5 � 50 $13,750 PROGRAM DESCRIPTION The Montana Arts Council provides an annual ant to the Hockaday, the Glacier Chorale and NW Montana Historical Society. The City is the sponsor for these Grants. The funds flow through the City's City'books and so are budgeted here. 220 MONTANA CULTURAL ARTS GRANT FUND: 2927-400464452....460454 EXPENDITURE DETAIL ACTUAL ACTUAL BUbGET ACTUAL BUDGET FY02/03 FY03/04 FY04l05 FY04/05 FY05/06 400 CULTURAL ARTS GRANTS 460452 354 Hockaday grant $6,7 0 $6,872 $7,500 $ , 0 $4,500 460454 354 Glacier Orchestra & Chorale $15,400 $11 P45 $5,5 $0 $5,500 460456 354 NW MT Historical Society $o $3,750 $3,750 so $ ,75 "oral $22,150 $ 1,667 $16,750 $ , 50 $13,750 COMPONENT UNITS Parking Commission. Business .Improvement District 71,578 PARKING COMMISSION FUND: 5720.......... ....I7EPT....720.............. . .. ........ . ...... .FiJNCTION...... .................. ..42018(} PROJECTED REVENUE AND FUND SUMMARY G N'NLNG CASH CASH. REVENUES Prepaid permits ,revenue - fines, permits, parking lots, etc_ Interest Adi for comp abs-air TOTAL AVAILABLE EXPENSES Expenses less: depreciation (non cash e, Total cash expenws ENDING CASH Operating Cash ACTUAL BUDGET ACTUAL BUDGET FY03/04 FY04f05 FY04l05 FY05/06 S20,249 $21,372 $21,372 $43,629 ,7 $120,148 $125,000 $142,213 $125,000 370 35 30 ($2,377) ($,209 12 ,0 7 $125,000 $138,359 $125,380 $148,266 $146,372 $159,731 1 9, 09 $129,894 $123,638 $122,753 $113,990 3,000 2,700 ,51 .2,700) $126,894 $120,93815102 $111,290 $21,372 $25,434 $43,629 $57,719 223 PARKING COMMISSION FUND: 5720....I?EPT....72(i....FUNCTION. ...42(it 80 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET ACTUAL, BUDGET FY02/03 FY03/04.....j FY04f05 I F'Y04/05 I FYQS/Qfi Materials and Services $43,875 $38,2423 ,8 4, 9 $54,170 Capital Outlay $0 $2%5 6 $16,500 $5,025 so $114,663 S129,894 $123,6381 ,7 3 $113,990 PROGRAM DESCRIPTION The downtown business owners fonned the Parking Commission to monitor parking in the business district. The commission employs a full time parking attendant and part time manager- They monitor on street parking and sell permits to various downtown parking lots. FY 06 BUDGET HIGHLIGHTS 218 Non -capital purchasc is for New Parking Signs 224 PARKING COMMISSION FUND: 572fl....DEP'T'....724..,:FUNCTION. ...42fl1$fl Personal Services: 110 Salaries & pay 11 cost 153 Health Insurance 15 Retirement Maintenance Operations: 210 Ogee supplies/printing 218 Parking Signs 229 Misc. exp. 12 Postage 340 Utilities 353 Audit fees 354 ontr. er ./Prof fees -Striping 360 lairs & maim. 361 Auto Expense 34 Lots. repairs 3415 1_:ots. Snow Removal 510 Insurance Premiums 22 Administrative transfer 532 Office gent 50 Lot lease payments 810 Bad Debt Expense 15 1nsura ee UNJSU .E LOSS) 831 Depreciation* Total M & S Capital Outlay: 944 Vehicles 940 Contingency 940 Ticket machine/Newmachine/New Parking Signs Total Capital Outlay Total EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY02/03 FY03{04 FY04lU5 J. FY04l05 FY05/06 ..5 L75 1.751.+7 $5 ,587 $51,446 $55,000 $51,2 2 $48, 24 $13,127 $7,953 $10,092 $8,970 $8,942 $3,074 $2,7 $3,200 $3,237 $2,855 $7 ,788 S62,066 S68,292 $63,469 $59, 2 $3,27 $3,724 $3,400 $2,935 $3,400 $5,000 $31 $71 $700 $1 $70 1 $9 $ 00 512 $ 00 $3,378 $3,427 $1,440 $1,572 $1,450 $500 0 $0 $5 $600 $4,560 $1,217 S2,100 $4,2523,5 $2,28 $555 $1, 00 $1,794 S2,500 $2,0 0 $1,918 $1,000 $1,400 $1,3 0 $4,194 $10 7 $ 2.,0 0 $ 2, 82 $3,000 $205 $,174 $5900 $4,055 $7,00 $ $1,8 $2,306 $4,890 $2,50 $3,00 $3,38 $3,40 $3,40 $4,17 $5,4 0 $5,900 $ , 0 $ 00 $6,600 S2,638 $2, 32 1 ,50 S2,006 $1,300 $1,500 $2,440 $3, 00 $5,983 $2,500 $0 $1,500 $5,011 $5,350 $10,162 $3,00 $2,70 $,51 $2,70 $43,875 $3 ,242 $38,846 $54, 59 $54,17 $0 $2,898 $3,000 $5,025 $0 $13,50 $ $0 $0 $29,586 $16,500 $5,05 $0 $114,3 $12.9,894 $123,638 $122,753 $113,99 225 BUSINESS IMPROVEMENT DISTRICT FUND: 2700-490-470334 PROJECTED REVENUE AND FUND SUMMARY BLEG NNE CASH CASH; Operating REVENUES Mall Contribution Assessments Levy Penalty & Interest Merest TOTAL AVAILABLE EXPE Operating ENDING C� CASH: Operating ACTUAL BUDGET ACTUAL BUDGET FY03/04 FY04/05 L. FY04105 FY45/f16 1OPO $10,000 $42,474 1000 10, 0 $42,474 1 , 0 3, 90 $21,238 $23,767 48, 148 $38,16245,787 88 9$120 1 , 71,48 $59,584 $69,674 $10,000 $81,428 $69,584 $112,148 o $35,000 $27,110 $75,078 10, 00 $46,428 $42,474 $37,070 DOWNTOWN BUIS1 S S IMPROVEMENT DISTRICT WAS CREATED May 17, 2004 by Resolution 4891 A adopting a budgeted and providing funding through a mill levy and assessment combination. 226 BUSINESS IMPROVEMENT DISTRICT FUND: 2700-490-470330 EXPENDITURE DETAIL/SUMMARY ACTUAL, BUDGET ACTUAL BUDGET FY43/04 FY04/05 [.FY04/05 FY05/06 PROGRAM: 210 Office Expense $2,000 331 Advertisng & Promotion $1,500 500 $12,500 350 RFPfor Performing Arts Center $4,000 351 District Business & Rval Estate Inventory 2,5 55 352 Web Site Development and management $5,500 $4032 $3,000 353 Master Plan Development Fund 7,5 354 Contract Services $9,000 115 S47,678 516 Insurance $2,500 791 Dist Grant Program 5, 00 $5,000 22 ,administrative Transfer $2,400 Total Budget $0 $35,000 S27,1103,0 227